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HomeMy WebLinkAboutSANTA ANA UNIFIED SCHOOL DISTRICT/CENTRAL COUNTY REGIONAL OCCUPATIONAL PROGRAM AGREEMENT TERMINATION Please complete this form when the attached agreement is no longer in effect. Return form to the Deputy Clerk of the Council (M-30). Call 647-5238 if you have any questions. The agreement with li-p k aptez., U �► D2, No. A - 00 - 23, was completed on e-- r :30 I I C3 and final payment has been made. Department: CO P Signature: Co - - Os- Date: City of Santa Ana Clerk of the Council Revised 05-22-08 IN5ljRANCE NO'f REQUIRED WORK MAY PROCEED CLERK OF COUNCIL DATEe ~I-~~'oFs >: c~a-W~S(~-) _~~,,, 7~,~it Memorandum of Understanding (MOU) Pursuant to the Workforce Investment Act of 1998 (WIA) A-ZOOS-236 I. PARTIES: The parties to this Memorandum of Understanding (MOU} are the Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce Investment Board (WIB}, and several agencies (having signed Attachment "A", "One- Stop Partner Commitment" and, if physically located at the One-Stop location, Attachment "B", "Resource Sharing Agreement" and Attachment "C", "Memorandum of Operation" if applicable) functioning as "One-Stop Partners" within the Santa Ana One-Stop System (hereinafter referred to as the Santa Ana W/O/R/K Center}. 2. PURPOSE: The Santa Ana W/O/R/K Center, through its central location at the Santa Ana Regional Transportation Center, 1000 E. Santa Ana Blvd., and its satellite facilities, shall provide and/or coordinate workforce investment services to individuals, providing them with the necessary skills to participate in building a world-class workforce in Santa Ana. Services and referrals provided at the Santa Ana W/O/R/K Center may include, but are not limited to, the following: • Eligibility determination • Outreach, intake and orientation to services available • Initial assessment of skills, aptitudes, abilities and supportive services • Job search and placement assistance, career counseling • Provision of employment data and labor market information • Provision of performance information • Employment referral • Provision of support and follow-up services • Identification of skills required to be competitive in the local labor market • Filing for Unemployment Insurance claims • Access to CaIJOBS for Labor Exchange services • Help in establishing eligibility for Ca1WORKS and financial aid • Occupational skills training • On-the-job training • Workplace ]earning with classroom training • Skills upgrading and retraining • Entrepreneurial training • Job readiness training • Adult education and literacy 1 . Services for persons with disabilities . Serve mature workers by operating as a specialized recruitment arm for One-Stop Partners working coUaboratively to connect mature workers to employers with labor shortages . Customized training for employment with specific employer . Employer services, including: job listing; job matching; candidate screening and testing; outplacement services; job analysis; and, information on available tax credits, business development planning and labor market trends. 3. DURATION: (a) This MOD shaU become effective on Julv L 2008 and terminate on June 30. 2010 or earlier if terminated by the repeal of the Workforce Investment Act of 1998 (WIA). (b) This MOD is of no force or effect until signed by authorized representatives of the participating agencies, and approved by the Chief Local Elected Official or hislher designee. The MOD, once signed, becomes part of the local WIA Plan. (c) This MOD may be extended by written agreement between the LWIB and the One-Stop Partner provided such agreement is signed by both entities, prior to the termination date of this Agreement, and contains the foUowing: (1) A statement of intent to continue aU provisions of the MOD; (2) Revised effective and termination dates; (3) Revised Attachment A and/or B, as appropriate; (4) Dated signatures of the Administrator of the partner agency and the Chief Elected Official ofthe WIB. (d) Any party may withdraw from this MOD by giving written notice of intent to withdraw at least 30 calendar days in advance of the effective withdrawal date. If agreed to by aU parties, the timefrarnes for notice may be reduced or extended. Notice of withdrawal shaU be given to the WIB at the address listed in the signed attachments of this MOD, and to the contact person so listed, considering any information updates received by the parties pursuant to Section 1. Courtesy notification shaU be made to aU parties ofthis MOD in a timely manner. (e) Should any One-Stop Partuer withdraw, this MOD shaU remain in effect with respect to the other remaining One-Stop Partners. 4. MODIFICATION AND ASSIGNMENT: This MOD may be modified at any time by written agreement of the parties. Assignment of responsibilities under this MOD by any of the parties shaU be effective upon written notice to the WlB. Any assignee shaU also commit in writing to the terms of this MOD. 2 5. ONE-STOP SYSTEM DESCRIPTION: The one-stop system description in the local WIA plan, including modifications thereto, is incorporated into this MOV by reference. 6. CROSS REFERRALS: The One-Stop Partners will adopt common intake/cross referral arrangements, which include, by reference, those listed in the local WIA plan, including modifications thereto. The methods and/or resources utilized may include some or all of the following: cross-training of staff, in-house staff, electronic case management systems, co-enrollments, appointments, e-mail and phone call. 7. CONFIDENTIALITY: The WIB agrees that when any individual applies for or receives services from and the partner agency through the One-Stop Center, all information regarding such application for or receipt of services shall be confidential information subject to the provisions of 34 CFR 361.38. The parties agree to honor the confidentiality provisions as described in the local WlA plan, including modifications thereto, and incorporated into this MOV by reference. Exchanged information shall remain private and confidential in accordance with the most restrictive confidentiality requirements of any of the parties collecting, receiving or sharing information. 8. RESOURCE SHARING: The parties agree to share resources in accordance with the attached Resource Sharing Agreement. It is expressly understood that this MOV does not constitute a binding financial commitment, but rather an intent to commit specific resources in the future as the parties' al1ocations and budgets are known and the one-stop system evolves. The one-stop system is a work in progress and its costs and the partners' resource contributions will not remain static from month to month or from year to year. The Resource Sharing Agreement is meant to be reviewed yearly and may be modified as needed by any partner as long as it is identified as a revision, and it is signed and dated by the agency Administrator. 9. DISPUTES: The parties shall first attempt to resolve all disputes informally. Any party may cal1 a meeting of all parties to discuss and resolve disputes. Should informal resolution efforts fail, the dispute shal1 be referred to the Chair of the WIB, who shal1 place the dispute upon the agenda of its next regular or special meeting of the Board's Executive Committee. The Executive Committee shall attempt to mediate and resolve the dispute. Finally, if the Executive Committee's resolution efforts fail, any party may file a grievance in accordance with the State of California's WlA grievance procedures. The parties agree to be bound by the final determination resulting from that 3 procedure. All costs associated with the grievance procedure shall be borne by the losing party. 10. SEVERABILITY: If any part of this MOD is found to be null and void, or is otherwise stricken, the rest ofthis MOD shall remain in force. 11. JURISDICTION: Jurisdiction over any disputes under this MOD shall reside in Orange County, California. 12. HOLD HARMLESS CLAUSE: Each party to this MOD agrees to indemnify and hold harmless the other parties, their officers, agents, employees, and volunteers from and against any and all loss or damage, and from any and all suits, actions and claims filed or brought by any person or persons arising out of acts or omissions of the party or its officers, agents, employees in the performance of this MOD. 13. SIGNAGE & COMMUNICATION OF PARTICIPATION: The Santa Ana WORK Center shall provide wall signage listing the names of current participating partners. Where practical, the Santa Ana WORK Center will list partner agencies on forms and marketing materials distributed to the public. 14. ACCESSIBILITY ASSURANCES AND CERTIFICATIONS: The parties agree to abide by all applicable non-discrimination federal and state laws. The WIB and the One-Stop partners will ensure that policies and procedures established by the WIB and the One-Stop partners are in compliance with the Americans with Disabilities Act (ADA). The Santa Ana WORK Center will assure its services and premises are accessible to persons with disabilities under the requirements of the Americans with Disabilities Act. 15. INSURANCE: The One-Stop Partners agree that their current in force insurance or self-insurance coverage programs shall apply to their operations performed under the Workforce Investment Act and at the WORK Center, including commercial general liability, property damage liability, business personal property, workers' compensation and employee dishonesty/crime coverages. 16. AUTHORITY AND SIGNATURES: The individuals signing this MOD and its attachments, which are incorporated herein by reference, have the authority to commit the party they represent to the terms of this MOD, and do so commit by signing. 4 THIS MEMORANDUM OF UNDERSTANDING is hereby signed and agreed to on the date first written above. ---LLJ I 31 () ?; Date 20 Civic Center Plaza. Santa Ana. CA 92701 Address ATTEST1 l' ' \ () (1 c1< o"Y ~..j N-LFo ) / A PA TRICIA Eo HliAl.Y DL/' "ElM ~ rM (JOI/NQII. Miguel A. Pulido. Mavor. Citv of Santa Ana Name and Title FOR THE SANTA ANA WORKFORCE INVESTMENT BOARD ~tAJ2~ W Signature ~ Michael R. Hood. Chairman Name and Title 888 W. Santa Ana Blvd.. Santa Ana. CA 92701 Address D~)3fi6 I~ Jane Russo. Superintendent. SAUSD Name and Title 1601 E. Chestnut Ave. Santa Ana. CA 92701 Address Approved as to Form: JOSEPH W. FLETCHER, City Attorney BY:~L' [.~. Lisa E. Storck, Assistant City Attorney 5 Attachment" A" One-Stop Partner Commitment 1. PARTIES: The parties to this Memorandum of Understanding (MOU) are the Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce Investment Board (WIB), the Santa Ana Unified School District and other agencies (identified in the "One-Stop Partner Commitment", Attachments "A" and "B: to this MOD) functioning as "One-Stop Partners" within the Santa Ana One-Stop System (hereinafter referred to as the Santa Ana WORK Center). In addition to accepting the provisions contained in the MOU, the Santa Ana Unified School District commits to the following to be provided for students in the Santa Ana Unified School District and to parents and community members scrvcd by the Santa Ana WORK Center: , Initial assessment of skills, aptitudes, abilities and supportive services ,.. Job Search and placcment assistance y Provision of performance infonnation (Certificate of Training Completion) , Employment referral , Occupational skills training y On-the-Job training through community classroom/internships y Workplace learning with classroom training , Skills upgrade and retraining , Job readiness training ,.. Employment services, limited to job listings y Maintenance of all required documentation Full-time equivalents (FTEs) of Agency Staff Assigned to Santa Ana W/OfR/K Center: N/ A no staff will be assigned to the Santa Ana WORK Center. Hours/days per week Agency Staff Assigned to Santa Ana W/OfR/K Center: N/ A PERFORMANCE GOALS: Customer Service All on-site, One-Stop Partners shall commit to the following goals for the W/OfR/K Center: 1. To conform to a uniform policy of customer service; 2. To develop customer service principles all One-Stop Partners must implement; 3. To implement an on-going system for measuring customer service levels; and, 6 4. To participate in a task force empowered to oversee, measure and respond to customer service data. Ouantifiable Service Outcomes: Achievement of performance outcomes as related to contracts with the Santa Ana Workforce Investment Board for provision of services to in-school youth enrolled in Workforce Investment Act programs. AUTHORITY AND SIGNATURES: The individuals signing this MOU and its attachments which are incorporated therein have the authority to commit the party they represent to the terms ofthis MOU, and do so commit by signing. FOR THE Santa Ana Unified School District gal Name of Partner Agency) ~ Jane Russo. Superintendent. SAUSD Name and Title 1601 E. Chestnut Ave.. Santa Ana. CA 92701 Address MOU SAUSD-WIB 8-08 7 CITY OF SANTA ANA WORKFORCE INVESTMENT BOARD ONE STOP PARTNER MEMORANDUM OF UNDERSTANDING SERVICES MATRIX FOR SANTA ANA UNIFIED SCHOOL DISTRICT Services Provided Method of Service Delivery Referral Method Contribution to One Stop System (Check all that annly) (Check all that apnly) Performance Intake o Co-location of staff . In person . Customer Satisfaction 1 Orientation o Co-location of services . By phone . Provide Coordination and Screening and eligibility determination for WIA DOn-line . Referral form Services for WlA Youth assistance 0 Online programs Identification and referral on individuals in need of . Cross training of employment and training services staff Coordinate of WORK Center employment and training programs with those offered through the one-stop partner system Other programs and services appropriate through WIA funding fornia and the Santa Ana Workforce Investment Board Attachment B SANTA ANA ONE-STOP PARTNERS MOU RESOURCE SHARING ATTACHMENT NOTE: THIS PARTNER IS NOT HOUSED AT THE ONE-STOP AND DOES NOT HAVE A RESOURCE SHARING ATTACHMENT.