HomeMy WebLinkAbout25A - GEOFILE DATASET MAINTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 5, 2009
TITLE:
AMENDMENT TO AGREEMENT FOR
GEOFILE DATASET MAINTENANCE
~~ '-
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1ST Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an amendment to the agreement with
GIS Data Resources, Inc. for the updating, enhancing and maintenance of
the Santa Ana Fire Department geofile datasets, in an aggregate amount
not to exceed $255,000.
DISCUSSION
On February 20, 2007 Council approved entering into an agreement (A-
2007-044) with GIS Data Resources, Inc. (GDR). GDR has a high-quality
geofile which is used in the Santa Ana Fire Department's computer aided
dispatch (CAD) system. Amending this agreement ensures the Fire
Department's CAD system has the most accurate information, and that our
CAD system continues to run seamlessly. Agreement A-2007-044 for
$115,000 is being amended to extend the agreement for FY 2008/09 and FY
2009/10, at a cost of $70,000 per year.
FISCAL IMPACT
Funds for FY 2008/09 are available in the Fire Department's Information
Technology, Other Contractual Services account (account no. 011-324-
6291) .
~ _- -
Marc Martin
Fire Chief
Fire Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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SECO\D :~~IE\D11E'S'I' `I'O .aGREE~1E~iT
l HIS SI~COND :1:~IL'~D:\1I:'~ I''fO ,1GRF[:11faT is entered into nn January >.
X009. by and hetr+ecn CIS Data Resources. a California corporation 1"GDR") and the
Cite ul'Santa .-\na. a charter cite and municipal corporation of the State ofCalitornia
RL:CI'f:11,S:
:1. The parties entered into ,Agreement ~:\-?007-0-)-f. dated Januar+ ?h. ~U07.
(hercina(ter "said Agreement") h+' +vhich GDK has provided maintenance and support
of the (;IS data tracking soft+~are containing the public safety geofile.
f3. In accordance ++ ith the terms and conditions of said .~\greement. the parties ++ ish to
extend the term of said agreement and increase compensation to provide maintenance
and suppi~rt during the extended term.
t\'FII:RE;I~UR{:. in consideration of the co+enants contained in said Agreement. and
subject to all the terms and conditions of said Agreement. except those amended in this
Second \mcndment to Agreement. the parties agree as follo++s:
Section I. "Detinitions", shall be amended to add a paragraph t t1. ++hich shall read in
full as follo+vs:
"(tl State Government Rights. Ifl,icensee is an agency, department. or other
entity oi~any State government, the United States Government or any other public
entity or limded in ++hole or in part by the United States Government. then
Licensee hereby agrees tip protect the S:\FD Address Points Geofile (hereinafter
"the Products~~? from public disclosure and to consider the Products exempt Gom
any statute. la++. regulation. or aide, including, any Sunshine -1ct. Public Records
:let. Freedom of Information .-\ct. or equivalent. ++hich permits public access
and or reproduction or use of the Products. In the event that such exemption is
challenged under any such la++s. this A4~reernent shall be considered breached and
am and all right to retain any copies or to use of the Products shall he terminated
and considered inunediatel+ null and void. .~\nv copies of the Products held b+
Licensee shall immediatclyy he returned to GDR."
?. Section ? (al shall be amended to state that the compensation t~~r maintenance and
support ofthc GIS data tracking software shall not exceed 570.000. annually. Ifthe
City Council fails to allocate lands for the sofh+-are maintenance and support in the
annual Santa ~\na f ire Department budget. said :\~~rrement ,hall terminate cat the
conclusion of the term and shall not automaticalf+~ renc+y for another one-year term.
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Section 3. TLR`~1. shall be amended to extend the termination date to June ~0. ?O10.
subject to the Council's approval ol'fundin; for the X009-?010 liscal year. as set forth
in Section 2(a), above. Services provided since Jule I, ?008 shall be included within
the Scope of~Ser~ ices o1'this Second Amendment to ;agreement.
-1. Except as hereinabove amended. all terms and conditions of said .-\~reement shall
remain in full ibrce and effect.
I\ ~1 1 I~\I~:SS \~ F1ERf~,OF, the parties hereto have executed this Second Amendment to
~~reement inn the date and year first ~~ritten above.
~ 1'I~F.SI
CITY OF SANTA :'1NA
P-~ f RICI-~ 1.. HE:1L~" 1)AVIU'~. Rl::1M
Clerk ofthe Council Cite '~iana~~cr
~PPftO~'ED .-~5 TO I~OR~1: GIS D:1TE RESOURCF,S, INC.
JOSI:PII ~1. 1 1.I:~I'CIIL:R
Cite -~ttorne~ --~ ~
Laura Sheed. President
:assistant Cite Attornc~
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