HomeMy WebLinkAbout25D - LANDSCAPE MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 2, 2009
TITLE:
AGREEMENT RENEWAL FOR
LANDSCAPE MAINTENANCE
SERVICES AT VARIOUS CITY
FACILITIES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached
agreement renewal with Vista Del Verde Landscape, Inc. dba Bevill Landscape
Management for the provision of landscape maintenance services at various
public facilities in the amount of $232,565 for a one-year term, subject to
non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency is responsible for
landscape maintenance at various public areas throughout the City. These
areas include bike trails, parks, the Santa Ana Police Athletic Activities
League building, the Newhope Library, and the Regional Transportation
Center. On January 4, 2006, the City Council approved a two-year agreement
with Vista Del Verde, with provision for three one-year renewals. A
subsequent agreement amendment adding Saddleback View Park, McFadden
Triangle, and the Flower Street Bike Trail Extension, was entered into on
March 15, 2007. The two-year base agreement expired February 28, 2008. The
first year extension was approved on February 4, 2008 and expires February
28, 2009. The Parks, Recreation and Community Services Agency is satisfied
with the quality of services being provided by Vista Del Verde and
recommends approval of the second one-year renewal of this agreement.
The current contract includes a base amount of $157,830. This amendment
includes a three-percent ($4,735) increase requested by the vendor to cover
increased operating costs, and a $70,000 contingency, for a total contract
amount not to exceed $232,565. Of this $70,000 contingency, $30,000 will be
earmarked for Civic Center special projects.
25D-1
Agreement Renewal
of Various Public
February 2, 2009
Page 2
FISCAL IMPACT
for Landscape Maintenance
Facilities
Funds for the first four months of the agreement are available in the 08/09
fiscal year Park Services, Library, Civic Center Maintenance, and Community
Development Agency contractual accounts (nos. 11-250-6291, 11-214-6291, 74-
242-6291, and 67-615-6261). Funds for the duration of the agreement will
be included in the proposed FY 09/10 budget.
Gerardo Mouet
Executive Direct r
Parks, Rec. and Comm. Svcs. Agency
C
Cynthia J. Ne son
Deputy City Manager
for Development Services
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez
Executive Director
Financ and Mgmt. Services Agency
Rob R'chard
Library Director
25D-2
THIRD AMENDMENT TO
LANDSCAPE MAINTENANCE AGREEMENT
THIS THIRD AMENDMENT TO AGREEMENT is entered into on February 2,
2009, by and between Vista Del Verde Landscape dba Bevill Landscape Management
("Contractor") and the City of Santa Ana, a charter city and municipal corporation of the
State of California ("City").
RECITALS:
A. The parties entered into Agreement #A-2006-020, dated February 6, 2006,
(hereinafter "said Agreement") by which Contractor has provided landscape
maintenance for certain City parks.
B. The Parties agreed to amend said Agreement on March 15, 2007, to include
additional sites which are maintained by Contractor.
C. The Parties again amended said Agreement on February 4, 2008, to extend the term
and increase compensation to pay for services during the extended term.
D. In accordance with the terms and conditions of said Agreement, the parties desire to
again amend said Agreement, to extend the term for an additional one-year period and
increase compensation to pay for services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, as
previously amended, and subject to all the terms and conditions of said Agreement,
except those amended in this Third Amendment to Agreement, the parties agree as
follows:
Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the
following:
"a. City agrees to pay, and Contractor agrees to accept as total payment for its
services, the rates and charges identified in Exhibit B-1, of said Agreement, as
amended. Said contract rate for each park shall be increased by an additional
three percent (3%) for a total of $162,565 for landscape maintenance services
during the term from March 1, 2009 through February 28, 2010. The total sum to
be expended pursuant to this Agreement during the extended term, from March 1,
2009 through February 28, 2010, shall not exceed $232,565.00, which includes a
$70,000 contingency for unanticipated expenses which may arise during the
term."
2. Section 3, TERM, shall be extended for an additional one-year period, through
February 28, 2010.
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3. Except as hereinabove amended, all terms and conditions of said Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
DAVID N. REAM
City Manager
VISTA DEL VERDE LANDSCAPE, INC.
(NAME)
(Title)
25D-4