HomeMy WebLinkAbout23A - MEMORIAL PARK POOL RENOVATIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 6, 2009
TITLE:
REJECTION OF BIDS FOR
MEMORIAL PARK POOL RENOVATION
(PROJECT NO. 08-6016-C)
^ As Recommended
^ As Amended
^ Ordinance on 1ST Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
MANAGER
'RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
FILE NUMBER
Reject all bids for the Memorial Park Pool Renovation.
DISCUSSION
Santa Ana Memorial Park Pool was constructed in 1961 and was last
renovated in 1994 (Exhibit 1) Further renovation is necessary at this
time to meet health code regulations and reduce maintenance expenses.
This project provides for the repair of leaks and the replacement of
mechanical equipment, pool plaster, tiles, and underwater lights. Once
completed, the renovation will improve the safety and visual appearance
of the pool and reduce maintenance costs.
The Notice Inviting Bids was advertised on February 11, and 13, 2009,
and bids were opened on March 4, 2009. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 15
Contractors requesting bidding documents: 10
Bids received: 2
Bids received from Santa Ana Contractors: 0
NAME OF BIDDER
CITY
BID AMOUNT
1. J. M. Pools & Spa, Inc. Rancho Cucamonga $203,108.80
2. Condor, Inc. El Monte $228,445.00
23A-1
Reject of bids for Memorial
Park Pool Renovation
April 6, 2009
Page 2
Two bids were received. After bids were opened, Condor, Inc. submitted a
bid protest in accordance with bidding instructions indicating several
irregularities in the bid submitted by J. M. Pools & Spa, Inc. A protest
hearing was held by the Executive Director of Public Works on March 18,
2009.
After reviewing the bidding documents and information provided by the
bidders, staff concluded that some irregularities existed in the bid
submitted by J. M. Pools & Spa, Inc. and were due, in part, to unclear
direction provided in the contract documents. In addition, staff was
uncertain that the pool construction, if started in mid-April, would be
completed before the Memorial Day weekend, the official time the pool
opens every year.
Therefore, staff recommends that all bids be rejected. Rejecting all
bids and re-bidding will be fair to all contractors wishing to bid on
the Project. Following Council action, staff will revise the contract
documents to clarify any ambiguities and re-bid the project at the end
of this summer.
ENVIRONMI3NTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated with this action.
r ~L-'
es G. Ross
cutive Director
lic Works Agency
Gerardo Mouet
Executive Director
Parks, Recreation, and
Community Services Agency
K:\Construction\RFCA-draft\04-06-09 Memorial Pool OS-6016 ET 25WD.doc
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EXHIBIT 1
REJECTION ~ BIDS FOR
MEMORIAL PARK POOL RENOVATION
(PROJECT NO. OS-fi016-C)
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