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Item # 25
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 6, 2025
TOPIC: Fiscal Year 2025-26 Budget Work Study Session
AGENDA TITLE
Fiscal Year 2025-26 Budget Work Study Session
RECOMMENDED ACTION
Discuss and provide direction to staff.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The City Council provided Early Direction on March 18; staff has since updated the draft
budget based on City Council consensus. This report includes additional information on
some of the funding options identified during the discussion. The City conducted internal
budget meetings with departments from March 24 to April 4 to review supplemental
budget requests and staff priorities. After comparing the requests to City Council priorities
received during Early Direction and community priorities identified during budget
outreach, Finance worked with the City Manager's Office to build a draft budget for the
City Council's consideration. The City is accepting budget survey submissions through
May 11, although City Council will review feedback received on or before April 30. Staff
continues to conduct community outreach and will present the top community -identified
priorities to the City Council as part of this agenda item.
At a minimum, the staff presentation is expected to include the following:
• Summary of community outreach and priorities
• Notable additions to the General Fund Budget (one-time and recurring)
• Revenue trends and estimates for significant sources
• Summary of the proposed Cannabis Public Benefit Fund spending plan
• Additional details regarding the potential stadium investment
• Additional look into Miscellaneous Fees
• Update on General Fund reconciliation and discussion of potential budget
balancing measures
Fiscal Year 2025-26 Budget Work Study Session
May 6, 2025
Page 2
The following section provides additional details in response to questions and feedback
received during early direction. As requested, staff has included updated information and
clarifications to support further discussion and potential next steps.
Bristol & Edinger Parking Lot
In response to a follow-up request from Early Direction, the table below provides
additional detail on the scope and estimated costs for the Bristol Parking Lot
Rehabilitation project. The proposed funding amount is $250,000.
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Item # Description
Qty
Unit
Price
Total
Resurface lot (remove & replace 15' of
1 asphalt)
1
LS
S100.000
S100.000
2 Repaint curbs
10,000
LF
S
2
20,000
3 Repaint handicap parking symbols
3
EA
S
320
960
4 Replace concrete wheel stops
80
EA
S
135
$
10;800
5 install ADA detectable warning panels
3
EA
$
2,030
$
6;090
6 Install new accessibility signs
3
EA
$
466
$
1,398
Repaint parking lot striping (lines.
7 arrows; etc.)
1
EA
S
10.000
$
10;000
8 Install metal access control gates
5
EA
S
6.000
$
30,000
9 Repaint existing fencing
1
LS
S
10.000
$
10.000
Repair landscaping and irrigation
10 systems
1
LS
S
10.000
S
10.000
Construction Subtotal
S199.248
10% Contingency
S
19.925
15% Construction administration.
S
29.887
Soft Cost Total
S249.060
The Bristol & Edinger parking lot is an ideal city -owned location for public event use.
Access to the site will be controlled by cattle gates, fencing, and parking wheel stops.
Staff is proposing to create designated sections within the parking lot that can be rented
based on area usage. The proposed fee structure is based on the updated Plaza Calle
Cuatro model and is labeled as a Special Location Rental Fee. Similar to Plaza Calle
Cuatro, an event's size determines which Park Facility Permit applies. Facility permit fees
may vary depending on the group type, such as Resident, Non -Resident, Business, or
Non -Profit organizations. The following is an example of what Santa Ana residents would
pay for a three-hour reservation.
Facility
Event Type
# Attendees
Permit Fee
Hourly Rate
# Hours
Fee Paid
Minor Event
0-99
389
S 35
3
494
Moderate Event
100-250
$ 1.300
$ 35
3
1.405
Major Event
251+
$ 1,732
$ 35
3
1.837
Fiscal Year 2025-26 Budget Work Study Session
May 6, 2025
Page 3
Bus Shelter Locations
As requested by the City Council, staff has identified 16 proposed locations for
replacement or new bus shelters. The majority of the Council expressed support for
allocating $250,000 toward this effort. This information is provided to assist in confirming
the locations and finalizing funding as part of the upcoming budget discussion.
Locations
Replace
Deteriorated
Shelter
Install
New
Shelter
17th & Bristol Marker Place
X
Hazard & Harbor
X
First & Euclid
X
First & Grand
X
Edinger & Bristol
X
Edinger & Standard
X
St. Andrew & Fairview
X
Warner & Harbor
X
Warner & Bristol
X
Warner & Flower
X
Hemlock & Bristol
X
Segerstrom & Bristol
X
MacArthur & Harbor
X
MacArthur & Fairview
X
MacArthur & Bristol
X
MacArthur & Main
X
Jail Improvements
City Council expressed interest in funding improvements to the Santa Ana Jail,
specifically to enhance the Pay to Stay (PTS) program, and requested additional
information to support funding considerations. The proposed funding amount of $250,000
would support two primary areas:
1. Facility Improvements (70%): Approximately 70% of the funds would be
allocated toward critical infrastructure repairs, including plumbing, heating
systems, and general living conditions. This investment is essential to
improve the physical environment, support expanded programming, and
provide a more functional and humane setting for participants.
2. Program Outreach and Promotion (30%): The remaining 30% would be
dedicated to ongoing outreach and advertising efforts to promote the Pay -
to -Stay program. This includes targeted campaigns through legal
publications, traditional media, and other outreach strategies designed to
continuously raise awareness and encourage participation among eligible
individuals.
The Pay to Stay program offers a valuable alternative for individuals who must serve jail
time but wish to maintain their employment, housing, and family responsibilities. It is
especially beneficial to working-class participants seeking a structured but less disruptive
Fiscal Year 2025-26 Budget Work Study Session
May 6, 2025
Page 4
environment. The program has also demonstrated strong revenue potential. In 2023, it
generated $15,644 in revenue, which increased to $66,162 in 2024, reflecting growing
interest and effectiveness.
Code Blue Emergency Communication System Upgrade
The most recent data for the Code Blue boxes is from year 2022, when 210 emergency
calls were received. Since then, the phone system has been out of service, but it is
reasonably estimated that up to 600 additional calls could have been made to date.
Despite the phone outage, the cameras have remained fully operational and have
supported multiple arrests, including two for homicide, one for a shooting, one for robbery,
and one for assault with a deadly weaaon.
Code Blue Boxes
Calls in
2022
Code Blue 1 3rd/ Ross
37
Code Blue 2 2nd/ Broadway
39
Code Blue 3 4th/ Spurgeon
0
Code Blue 4 4th/ Main
53
Code Blue 5 3rd/ Birch
25
Code Blue 6 4th/ Birch
0
Code Blue 7 5th/ Broadway
10
Code Blue 8 Ross Annex/Plaza of the Sun
0
Code Blue 9 Hall of Admin(Bldg 10
7
Code Blue 10 Madison Park
39
Total
210
Modern Conference Space at the Senior Center on Third & Ross
As requested, the following provides details on proposed usage hours and potential
improvements:
• Proposed Event Hours of Availability
o Monday -Friday: 6PM — 11 PM
o Saturday -Sunday: 8AM— 11 PM
These proposed hours would not interfere with existing senior center programming, which
operates:
• Monday —Friday: 8AM — 5PM
To enhance the space's functionality and make it more appealing for broader community
use, staff identified a list of small investments that can be made in the near term. A
breakdown of these recommended items is shown below.
If the Santa Ana Senior Center were to host 25 five -hour events annually, the projected
revenue would be based on the renter type, as shown in the table below.
Fiscal Year 2025-26 Budget Work Study Session
May 6, 2025
Page 5
Santa ulna Senior Center
Group Resident Jon -Resident
Hourly Fate S 42 S 126
5-hour rental S 210 S 630
25 rentals per year S 5.250 15.750
Additionally, if the City were to pursue a full expansion of the space to double its capacity
from 125 to 250 occupants, the estimated construction cost would be approximately $3.5
to $4 million (subject to further design and cost analysis). Staff is not presently
recommending this option because the return on investment is not sufficient to warrant
the time and resources required.
Description
Amount
Event furniture and fixtures
S
21.000
Audio/Visual equipment
$
13.000
Beverage & food service equipment
8
17.000
Office & meeting supplies
S
5.000
Bingo equipment
8
8.000
Subtotal
$
64;000
Sales Tax
$
6;600
Total
$
70.600
Next Steps
• May 15 has been reserved for an additional Budget Work Session to review and
discuss the draft budget.
• In addition, City Council is also scheduled to consider the proposed FY 2025-26
budget on May 20 to provide further direction to staff on follow-up items from the
May 15 Budget Work Study session.
• On June 3, the City Council is scheduled to conduct the Budget Public Hearing
and consider the first reading of an ordinance to adopt the budget for FY 2025-26,
which begins on July 1, 2025, and ends on June 30, 2026.
• The second reading and adoption of the FY 2025-26 Budget Ordinance is
scheduled for June 17.
FISCAL IMPACT
There is no direct fiscal impact at this time.
Fiscal Year 2025-26 Budget Work Study Session
May 6, 2025
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EXHIBIT(S)
None.
Submitted By: Alex Trinidad, Acting Executive Director of Finance and Management
Services Agency
Approved By: Alvaro Nunez, City Manager