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Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 6, 2025
TOPIC: City Clerk Performance Evaluation and Compensation Adjustment
AGENDA TITLE
Third Amendment to City Clerk Employment Agreement
RECOMMENDED ACTION
Approve a third amendment to the City Clerk Employment Agreement reflecting the
positive City Clerk performance evaluation conducted on April 15, 2025 and approving an
increase to the City Clerk in the amount of deferred compensation provided by the City
(Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The City Clerk's employment agreement with Jennifer L. Hall was first approved on
February 7, 2023. The City Charter provides that the City Council shall conduct
performance evaluations of its appointees on an annual basis. In addition, the City Clerk's
employment agreement provides for an annual performance evaluation and the
opportunity for compensation adjustments based on positive evaluations. The City
Council conducted a performance evaluation of the City Clerk on April 16, 2024. The City
Clerk received a positive performance evaluation and the City Council allowed the City
Clerk to return to the Council on October 15, 2024, for a mid -year performance evaluation.
Subsequently, the City Council conducted a performance evaluation of the City Clerk on
October 15, 2024 and provided her with a positive performance evaluation, increase in
compensation and an increase to the amount of deferred compensation provided by the
City to an amount equal to the maximum contribution allowed by law (including the normal
contribution only).
On April 15, 2025, the City Council provided the City Clerk with a positive performance
evaluation for her annual review and directed staff to prepare an amendment to add the
catch-up contribution to her deferred compensation provided by the City. There is no
additional salary increase at this time.
ENVIRONMENTAL IMPACT
There are no environmental impacts associated with this action.
City Clerk Performance Evaluation and Compensation Adjustment
May 6, 2025
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FISCAL IMPACT
Approval of these actions will result in an annual total contribution of approximately
$1,875 in Fiscal Year 2024-25. There are sufficient funds in the City Clerk's Office budget
(account 01107031-61XXX) to cover the increased costs in the current fiscal year. The
estimated total General Fund fiscal impact for FY2025-26 is $7,500, with funding to be
included in the proposed budget for City Council consideration.
EXHIBIT(S)
1. Third Amendment to the City Clerk Agreement
Submitted By: Lori Schnaider, Executive Director of Human Resources
Approved By: Alvaro Nunez, City Manager
THIRD AMENDMENT TO CITY CLERK EMPLOYMENT AGREEMENT
THIS THIRD AMENDMENT to the City Clerk Employment Agreement is entered into on
May 6, 2025 by and between Jennifer Hall, an individual ("Employee") and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City"). City and Employee are also referred to collectively as "The
Parties."
RECITALS
A. City and Employee entered into Agreement No. A-2023-014 dated February 7, 2023, by which
Employee agreed to appointment as City Clerk for City ("Agreement"); and
B. On May 7, 2024, after a positive performance evaluation, the City Council approved a First
Amendment to the Agreement to adjust Employee's salary; and
C. On November 19, 2024, after a positive performance evaluation, the City Council approved a
Second Amendment to the Agreement to adjust Employee' salary and to increase the amount of
deferred compensation provided by the City; and
D. City Charter Section 705 and the Agreement provide for an annual performance evaluation for
Employee; and
E. On April 15, 2025, Employee received a positive performance evaluation; and
F. The City Council now desires to add the amount of the catch-up contribution to Employee's
deferred compensation provided by the City.
The Parties therefore agree:
Section 3.3.4 Deferred Compensation (457 Plan), is amended effective April 15, 2025, to read
as follows:
3.3.4 Deferred Compensation (457 Plan)
City agrees to provide Employee an annual deferred compensation pursuant to section 457 of the
Internal Revenue Code in an amount equal to the maximum contribution allowed by law, including
the normal contribution and the catch-up contribution for individuals aged 50 or over. Payments
shall be divided and deposited on the Employee's behalf for each pay period.
2. Except as modified by this Third Amendment, all terms and conditions of the Agreement as
previously amended shall remain in full force and effect.
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IN WTTNESS WHEREOF, the parties hereto have executed this Third Amendment to the
Agreement on the date and year first written above.
ATTEST
Abigail Alcala
Assistant City Clerk
APPROVED AS TO FORM
Sonia R. Carvalho
City Attorney
Laura A. Rossini
Chief Assistant City Attorney
CITY OF SANTA ANA
Valerie Amezcua
Mayor
EMPLOYEE
Mennifer al
[Signature Page -Third Amendment to City Clerk Employment Agreement]
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