HomeMy WebLinkAbout22A - PRINTING AND MAILING ANNUAL WATER REPORTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 4, 2009
TITLE:
CONTRACT AWARD FOR PRINTING AND
MAILING ANNUAL WATER QUALITY
REPORT (SPEC. NO. 09-022)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2~d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Mundorff Graphics d/b/a Dakota Press for the printing
and mailing of the 2008 annual water quality report in an amount not to
exceed $28,250.
DISCUSSION
The Public Works Agency's (PWA) Water Resources Division delivers fresh
water to the city through a system that includes 450 miles of pipeline and
21 groundwater production wells. In compliance with the Title 22 of the
California Code of Regulations, the City is required to mail an annual
Water Quality Report to all water customers. The report covers statistical
information, an explanation regarding where drinking water comes from, as
well as helpful tips on conservation. As was the case for the previous
report, PWA has developed a 12-month calendar for the 2008 Water Quality
Report. The calendar, beginning July 2009, will serve as a continual
reminder promoting water conservation, rebate programs, composting, fall
planting, adopt-a-park events, holiday and other recycling programs, Earth
Day, graffiti programs, and water education programs throughout a twelve
month period.
Bids were solicited and opened on April 15, 2009, and evaluated (Exhibit
1) A summary of the bid invitations and bids received is as follows:
12 Invitations For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendors
9 Bids received
The bid received from Mundorff Graphics d/b/a Dakota Press is responsive to
the specifications and meets the City's requirements. A five percent
contingency is included for unexpected over run and additional mailing
quantity.
22A-1
Contract Award for Annual Water Quality Report
May 4, 2009
Page 2
FISCAL IMPACT
Funds are available in the Water Quality & Measurement account (no. 64-578-
6391) .
APPROVED AS TO FUNDS AND ACCOUNTS:
0 ~ 1
~~~s~~ . $.~~
Jame G Ross ~jcFrancisco Gutierrez
Exe ut' e Director Executive Director
Pub,~i Works Agency Finance & Mgmt. Services Agency
KM/09-022
22A-2
ABSTRACT OF BIDS
- -
_--..
- -.
CONTRACT AWARD
-- - . - _ ~ -
-
__ -_ _ _
I
--_ - -
PRINT & MIAL ANNUAL
----- - _ -__ WATER QUALITY REPORT
(SPEC. 09-022) ,
- - -- - _ __ { - -
- _- _ _- !
..TAXABLE
_ ~ -
- - _
TAXABLE ~- 1------
j
~' ,_
8.750 _
,
---
- _ + ~
- -
-+ -- l 42M
_ _ MAIL SALES ' LESS COST
VENDOR / LOCATION I
TERMS
EXCESS
BASIC.
PREP.
TAX
TOTAL
TERM
- - _
44,100
RATE
RATE
DISCOUNT , - -
RUN
DAKOTA PRESS ~
- - _ ,_. NET 30 ', 421 . 91/M ! $22 , 150 $ 1, 705 $ 2 , 087 $ 25, 942 $26, 906
SAN LEANDRO __ --_-
PACIFIC GRAPHICS NET 30 ~ 537 96/M, $23,736 $ 1_,534 $ 2,211 $27,481 1 $28,710
CITY OF INDUSTRY
I ' _.
I -_.
,
+
___- .
VALLEY PRINTERS
NET 30
933.08/MI
$25,772
$ 1,965
$
2,383 I
$29,620 _ ----
$30,609
RIVERSIDE
- -- '
~ I
i
THE PM GROUP 2$ 20 500.55/M
I -
$ 27, 045
$ 2, 297
$
2, 567
$ 31, 909
S 31, 271
--_
$ 32, 392
LAKE FOREST
~
- -
~
' --
OFF BROADWAY PRNTG ~
NET 30
_ _.
1,000. /M ',
-
--.
$28,585
$ 1,575 _
$
2,639
_
$32,799 - - _
$35,083
SHERMAN OAKS I
-- - - - _ i _:_
- _ __ _- -
MAILING US. INC
NET 30 ,
$ 1,365
$28,980 ',
$ 1,250
$
2,645
$32,87.5
__
~ $34,360
_ -_
ANAHEIM
__ - -
LESTER LITHOGRAPH
- -- ---
{ -_
NET 30
__ -,
I
$31,317 I _
INCL
I $
2,790
$34,057 ~I __
ANAHEEM i
WOODRIDGE PRESS NET 30
- - 731.97 /M
,_
- $3.0,954 $ 2,936
- $ 2,_922. $36,312 ,
__
ANAHEIM ~ I -
+
- __
--
-
-,
_
-
,
_
-
DIRECT ADVERTISING ~ NET 30 ~ 88.00/M ~ $37,110 $ 2,377 $ 3,955 ! $42,942
ANAHEIM __
. _
- FINAL AWARD _ $26,906..
-- __ _',
S~ - --
$ 1,345
NEWPORT DIRECT MAIL '
- - - - NON-RES PONSIVE - NO CALENDAR SAMPLE I NCLUDED ~, AWARD $28,251
SANTA ANA ~
`
I
I ~___ _ I
4 _ I __ _ t
~_-_ ---
- -- -
- - -- -
~
1
- _
---
SUMMARY OF BID AWARD
DAKOTA
PRESS _ ---
TOTAL AWARD IN THE AMOUNT OF. _ - __-- ---
_ - --- ----- -- -~ _ _
TOTAL AWARD
$28,250 I
ROUNDED OFF
- -_- _
-- - _ _ - ~ -- - _ ~ Exhibit 1 ~' i
. ---
22A-3
22A-4