HomeMy WebLinkAbout23A - PROJECT - SYSTEM DETECTIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 1, 2009
TITLE:
CONTRACT AWARD FOR SYSTEM
DETECTION (PROJECT NO. 09-5025-M}
~~~..
CITY MANAGER
~ RECOMMENDED ACTION
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15' Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Award a contract to PTM General Engineering Services, Inc., the
lowest responsible bidder, in accordance with unit bid prices in the
estimated amount of $118,852 for construction of System Detection.
2. Approve a Funding Analysis with a total estimated construction cost
of $160,500.
DISCUSSION
This project includes installing traffic signal system detection at
various traffic signals to collect traffic volume, speed and occupancy
data (Exhibit 1). The project will allow staff to monitor and make
traffic signal timing adjustments as necessary based on real time
traffic conditions.
The Notice Inviting Bids was advertised on April 24 and 27, 2009, and
bids were opened on May 11, 2009. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 0
Contractors requesting bidding documents: 8
Bids received: 4
Bids received from Santa Ana Contractors: 0
CLERK OF COUNCIL USE ONLY:
23A-1
Contract Award For
System Detection
June 1, 2009
Page 2
NAME OF RESPONSIVE BIDDER CITY BID AMOUNT
1. PTM General Engineering Services, Inc. Riverside $118,852
A total of four bids were received and only one was responsive.
California Professional Engineering submitted a bid that was incomplete.
Pro Tech Engineering and CT&F, Inc. did not have the required license.
The lowest bid was submitted by PTM General Engineering Services, Inc.,
for $118,852, which is below the Engineer's estimate of $120,000.
ENVIRONMENTAL IMPACT
After completion of Environmenta
Exemption will be filed for this
Environmental Quality Act.
1 Review 2008-158, a Categorical
project pursuant to the California
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$160,500 for the project (Exhibit 2). Funds are available in the
Measure M Competitive Fund (account no. 32-551-6631) and the Proposition
18 Infrastructure Bond Fund (account no. 30-551-6631).
APPROVED AS TO FUNDS AND ACCOUNTS:
James G. oss Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Mgmt. Services Agency
K:\Construction\RFCA-draft\06-01-09 09-5025 System Det ET.docx
SOWD
23A-2
EXHIBIT 1
SANTA ANA
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PUBLIC WORKS AGENCY
City Council
Agenda Date:
CONTRACT AWARD FOR
SYSTEM DETECTION
OPROJECT 09-5025-M)
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June 1, 2009
23A-3
FUNDING ANALYSIS
CONTRACT AWARD FOR SYSTEM DETECTION
(PROJECT NO. 09-5025-M)
Construction Contract $118,852
Contract Administration $5,300
Inspection and Testing
$12,563
Contingencies $23,770
TOTAL ESTIMATED CONSTRUCTION COSTS $160,500
Exhibit 2
23A-4