The URL can be used to link to this page

Home My WebLink About25B - FY 2008 HOMELAND SECURITY GRANT PROGRAMSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JT7NE 1, 2 0 0 9 TITLE: FY 2008 HOMELAND SECURITY GRANT PROGRAMS - MNIlZS 2 0 0 8 ,~ .~% {. _~~ ~i~.:------.1. CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15f Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Authorize the City Manager and Clerk of the Council to execute the attached sub-grantee agreement with the County of Orange in the amount of $321,221, subject to non-substantive changes approved by the City Manager and City Attorney for the 2008 Homeland Security Grant Programs, Metropolitan Medical Response System grant. 2. Approve an Appropriation Adjustment recognizing the 2008 Homeland Security Grant Programs, Metropolitan Medical Response System grant funds and appropriate the same into the 2008 Metropolitan Medical Response System grant expenditure account. DISCUSSION Through the California Governor's Office of Homeland Security, the Metropolitan Medical Response System (MMRS) assists highly populated jurisdictions to develop plans, conduct training and exercises, and acquire pharmaceuticals and personal protective equipment, to achieve the enhanced capability necessary to respond to a mass casualty event caused by a WMD terrorist act. The County of Orange is the primary recipient of the grant which is being shared by the County, Santa Ana, Anaheim and Huntington Beach. The Santa Ana Fire Department is to receive $321,221 of grant funding, of which $4,818 (1.50) is being retained by the County of Orange for "management & accounting" of the grant. J 25B-1 FY 2008 Homeland Security Grant Programs - MMRS 2008 June 1, 2009 Page 2 FISCAL IMPACT Approval of the Appropriation Adjustment will increase revenues in the FY MMRS 2008 (County of Orange) revenue grant account (account no. 146- 01-5350-500) by $316,403 (net of $4,818 being retained by County for "management & accounting" and appropriate same into the MMRS 2008 grant expenditure accounts (account no. 146-342-various). APPROVED AS TO FUNDS AND ACCOUNTS: -- --_ - Marc Martin Francisco Gutierrez ~~ Fire Chief Executive Director Fire Department Finance & Management Services Agency 25B-2 I jr '{ S ~~ ~I I '! ~ '1 4 8 it l~ 12 l3 ,. l~ 1 S !. I ~i l! l~ 19 AGREEI~IENT T4 TRANSFER FROI'ERT'~ OR FUNDS FOK 2U08 HO1t7EL.4.ND SECURITY GRANT PI2OGRAl~T PURPOSES THIS AGREEMEI~'T is entered inta this day' of 249, ~~hich date is enumerated far purposes of reference Drily, by and betz~reen the COUNTY (.~~" OR.ANGE, a political subdivision of the State of Califan~zia, hereinafter referred to as "COUNTY", and a {municipal carporatianlspecial district/not-for- ~ profit carparationj, hereinafter referred. to as "SUBGR.ANTEE.,> WHEREAS, COUNTY, acting through its Sheriff-Coroner Department in its capacity as the lead agency far the Orange County Operational Area, has applied far, recei~red and accepted a grazat from the State of California, acting through its Office of Homeland Security, to enhance county-~~rde emergency preparedness, hereinafter referred to as "the grant", as set Earth in the rant documents that are attached hereto as Attachments A {FY ~8 CA Supplement to Federal. Program Guidelines), B {20G8 #-Iarneland Security Grant. Programs} and C (FY ~S Grant Assurances) and incorporated herein by reference. WHEREAS, tl~c terms of the grant require that COUNTY use certain grant funds to purchase equipment, technology oz• senfices that ti~~z'll be transferred to SUBGRANTEE to be used far grant purposes. ~ t} 21 22 I 23 ~4 2 ~~, ~~ ~. , ?g \TO~'~', THEREFORE, IT IS MUTUALL'4° AGREED AS FOI..LO'WS; 1. COC,~ITY shall transfer to SI.,BGR.ANTEE the equiprxzent, technology ar services as specified in Attachment B hereto, urhich is incorporated herein by reference. If the grant requires COt11~lTY to transfer to SUBGRANTEE equipment, technology ar services that COUNT' has not yet acquired, COUNTY shall transfer said equipment, technology or services to SL3BGRANTEE as soon after acquisition byJ COUNTY as is reasonably practicable. ?. If COL'1'v'T~' transfers grant funds to ~UBGRANTEE, SUBGR.A1~`TEE shall use said grant fiends only to acquire equipment, technology or sen~ices as set Earth in Attachment B hereto andfar to perforn~z such other grant functions, if an}~°, for ~n~hich Attachments A, B and C permit 5UBGRAhzT'EE Pale 1 of ~ 25~-3 l 5 G 7 g 9 1 El ll lZ l? 14 15 16 1? 1$ l~ 2t~ 2l 2? 2 24 ~~ ~, ?7 2~ to expend grant funds. SL.~BGfi~.NTEE shall provide COUNTY z; itl~ a budget breakdo~~rt~ signed by the authorized agent. 3. Throughout its useful life, SUBGRANTEE shall use any equipment, technology or services acquired with grant funds only for those purposes permitted under the terms of the grant, and shall make it available for mutual aid response. 4. SUBGR.~1~TEE shall exercise due care to preserve and safeguard equipment. acquired with grant funds from damage or destruction and shall provide regular maintenance and repairs for said equipment as are; necessary, in order to keep said equipment in continually good working order. Such maintenance and servicing shall be the sole responsibility of tl~e SL~BGRANTEE, who shall pay for material and labor costs for az~y maintenance and repair of the said equipment throughout the life of the said equipment. ~. St~3GRANTEE shall assume all continuation costs of said equipment, technologies andr~or services to include but not limited to upgrades, licenses and renewals of said equipment, technologies and/or services. G. if equipment acquired tivith grant funds becomes obsolete or unusable, SUBGRAI~rTEE ~ shall notify COUNTY of such condition. SUBGRANTE-E shall transfer or dispose of grant-funded equipment only in accordance tivith the nstnactions of COUNTY. 7. SUl3GRANTEE agrees to indemnify, defend and save harmless COUNTY and their elected and appointed officials, officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, laborers, and any other person., firm or corporation furnishing or supplying work services, materials or supplies in connection with SUBGI2ANTE.p's use of grant-funded equipment, technology or services and SUBGR.ANTEE's performance of this Agreement, including Attachments A, B and C hereto, and from any and all claims and losses accniin~ or resulting to any person, firm., or corporation who may be injured or damaged by SL7BGRANTEE in SUBGR~NTEE's use of grant-funded equipment, technology or services and SUBGI~ANT>~E's performance of this Agreement, including Attachments A, 13 and C hereto. g. By executing this Agreement, SLTBGRANTEE agrees to comply with and be fully bound by all applicable provisions of Attachments A, B and C hereto. SUBGRANTEE shall notify COUNTY Ya e2of4 25~-4 I !' imirrediatel~~ upon discovery that it has not abided or no longer ~~+~ill abide b}' any applicable provision of ~ ~ Attachments A, B and ~ hereto, 3 ~ ~ t). SL?BGRAI~`TI~E and CQL~TY shall be subject to examination and audit b_y the State ~ ~ 'Auditor General with respett to this Agreement for a period of three years after final payment ""=4 S ~ ~ hereunder. ~~ 6 ~; ltd. No alteration or variatioir of the terms of this Agreement shall be valid unless made in ~~ ~ ~ ~friting and si ~med bar duly authorized representatives of the parties hereto, and no oral understanding or ~ ~ agreement not incorporated herein shall be binding ort any of the parties hereto. i ~! 1 1. SLrBGRA~TEE Wray not assign this Agreement in whole or in part without the express ii I fl ~ ~ written toirsent of COLiI~"1`Y. I I 12. For a period of three years after final payment hereunder or until all claims related to this ii l ? ; ~ Agreeixrerxt are fttrally settled, whitlrever is later, SUBGRANTEE shall preserve and maintain all i~ 13 ~ doctu-rents, papers acrd retards rele~tant to the work }~erforn~ed or property or equipment acquired in (i r 14 i I accordance ~~.rith this Agreement, including Attachments .4, B and C hereto. For the sairre time period, 15 ~ StTBGRA:%.~TEE shall make said documents, papers and records available to CULTNT~' and the agency ~' 1 i5 !from ~vhitlr C:C~t~~'~;T~' recei~~ed grant funds or tl3eir duly authorized representative{s), for examination, 17 ~ copying, or mechanical reproduction on or off the prc;mises of St1BGRAl~TEE, upon request during ,: 1 ~ I !usual ~tirorking hours. I ~) tE~ i I~. SCIBGRANTEE shall pro~ride to CC)U7`~TY all records and information requested ley `F :2Ct I COL.TNT~T for inclusion in quarterly reports and such other reports or records as CC~?UI'+ITY may be 1 d, required to provide to the agency from which COIJiVT~' received grant funds or other persons or 22 agencies. ? 3 l ~. C'41vrNTY may terminate this Agreement and be relieved of the pay~rnent of any ?4 consideration to SliBGI~AI~TEE if a) S>~BGRAI~ITEE fails to perfornr any of the covenants coirtaned r t 2S ~ in this Agreement, including Attachments A, B and C hereto, at the tune and in the matter herein E 2t} provided, or b~ CC7t1~ITY loses fundiirg under the grant.. In the event of termination, GQU'~TY may ?7 proceed ~~3ith the work in any mariner deemed proper by COtJN`I'Y. ?g ~ ,~ i ~ ~'ag~ 3 of ~` 25B-5 I 2 G 7 1 {} ll l t l ~~ 15 1 f> l~ l~ 19 ?~ 'l 2'Z ~~ l 2~ 2~ g ~, € 7 ~~ 15. SU~CRATEE and its a~,ents anti employees shall act in an independenfi capacity in the perfornaaaice of this Agreement. including Attachments A, B and C hereto, and shall. riot be considered officers., agents or employees of COUT~' or of the agency from. v~~hich COT.~I~TT~' received grant fiends. IN 1~'ITi`.~ESS t~'HEREUF, the parties have executed this Agreement in the County of Qrange, State of California. DATE£~: _ , 20(79 CC3U~iTY Q ORANNGE, a political subdivision of the State of California - _. ~ B ti° Sheri -Caron r ~~ .t~. -1-.z,,, APPRQ~~ ED AS TC~ J=~7Rivl: CQ~~T~ ~'.~71r~TS~~ Nicole A. Sims, .Deputy DATED: f ~ , 2009 DATED: ATTEST: By .._ City Clerk DATED: .2009 SUBGRA~~TEE 13y: B}°; i Pale ~ aft 1 25~-6