HomeMy WebLinkAbout25G - PREVENTATIVE MAINT AND REPAIRS OF ACSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 1, 2009
TITLE:
AMEND AGREEMENT WITH
ENGINEERED SYSTEMS, INC.
PREVENTATIVE MAINTENANCE
REPAIRS OF AIR CONDITIONING
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
ACCO ^ As Amended
FOR ^ Ordinance on 15t Reading
^ Ordinance on 2"d Reading
p~D ^ Implementing Resolution
SYSTEM ^ Set Public Hearing For_
CONTINUED TO
r~/ ~'~--~~`%',1 ~~~~ _ FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the
attached amendment to the agreement with ACCO Engineered Systems, Inc. in
the amount of $24,200, subject to non-substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Building Maintenance Division of the Finance and Management Services
Agency maintains approximately 50 buildings, including fire stations,
recreation and community centers, libraries, City Hall, the Police
Administration building, and the Corporate Yard. These public buildings,
ranging from ten to fifty years old, require various levels of service
for complex mechanical systems, including heating and air conditioning
equipment. To maintain these systems in good working condition, it is
vital to have preventive maintenance and repair service available,
including periodic inspection of chillers and boilers and repair of
equipment on an as-needed basis.
On May 4, 2009, the City Council approved an agreement with ACCO
Engineered Systems, Inc. to enter into a fourth amendment extending the
term to June 30, 2010 with an annual amount not to exceed $165,000. In
the course of a routine inspection at Bowers Museum, repairs were
identified. These repairs included replacement of three air fan units
and installation of variable speed drives. The repairs are expected to
increase the life expectancy of these machines. With the expenditure
of funds for these necessary repairs, additional funds are needed to
continue on-going inspections, maintenance and repairs for the remaining
contract period.
25G-1
Amendment to ACCO Agreement
June 1, 2009
Page 2
FISCAL IMPACT
Funds are available in the Bowers Museum Improvements other than
Buildings account (Account number 11-221-6631 w.o.62458).
APPROVED AS TO FUNDS AND ACCOUNTS:
M1
Cynthia J. elson
Deputy City Manager for
Development Services
Community Development Agency
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
CJN/GL/kg
H:\ACTION ITEMS\COUNCIL\2009CC\060109 AmendAgreeACCO-BowersMuseum.doc
25G-2
FIFTH AMENDMENT TO AGREEMENT
THIS FIFTH AMENDMENT TO AGREEMENT is entered into on June 1, 2009, by
and between ACCO Engineered Systems, Inc., a California corporation ("Contractor") and the
City of Santa Ana, a charter city and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into that certain Agreement #A2007-129, dated June 4, 2007, (hereinafter
"said Agreement") by which Contractor has provided maintenance and repair of heating and
ventilation systems in City facilities.
B. By Amendment dated February 4, 2008, said Agreement was amended to include additional
services and increase compensation to pay for those services.
C. Said Agreement was amended on June 2, 2008 (2°d Amendment) and again May 4, 2009
(Fourth Amendment), to extend the termination date and increase compensation to pay for
services during the extended terms.
D. In accordance with the terms and conditions of said Agreement, the parties wish to increase
compensation to pay for additional services required at the Bowers Museum.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Fifth Amendment to
Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be amended to increase compensation to be paid
during the 2008/09 fiscal year by $24,200.00 to pay for repairs of three air fan units and
installation of variable speed drives at the Bowers Museum, as approved by the Executive
Director of FMSA.
2. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fifth Amendment to Agreement
on the date and year first written above.
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
ACCO ENGINEERED SYSTEMS, INC.
(NAME)
(Title)
25G-3