HomeMy WebLinkAbout25C - AGMT - PARKING ACCESS AND REV CTRL SYSTEMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 8, 2009
TITLE:
AGREEMENT FOR PARKING ACCESS
AND REVENUE CONTROL SYSTEM
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 si Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Direct the City Attorney to prepare and authorize the City Manager
and Clerk of the Council to execute an agreement with Sentry Control
Systems and the County of Orange to provide and install parking
access and revenue control systems in three additional Civic Center
Plaza parking lots, in the amount of $1,289,655.01 plus a 10%
contingency, subject to non-substantive changes approved by the City
Manager and City Attorney.
2. Approve an appropriation adjustment recognizing reimbursable revenues
in the Civic Center Maintenance Fund revenue account (account number
74-O1-5621) in the amount of $1,289,655.01 plus an additional 10%
contingency and appropriating the same in the expenditure account
(account number 74-243-6631).
DISCUSSION
The City of Santa Ana and the County of Orange are members the Civic
Center Authority which manages and funds the maintenance and development
of the Civic Center area. The County of Orange currently manages the
various parking access control systems within the Civic Center. A new
parking control access and revenue control system was purchased and
installed in the new city-constructed parking structure adjacent to City
Hall and the new appellate court. The County has proposed the installation
of the selected Skidata Parking Access and Revenue Control System in three
additional parking lots; Courthouse Library parking structure, Stadium
Garage parking structures and the Intake & Release Center surface parking
lot.
The City Council had authorized a contract with Gordon & Williams General
Contractors, Inc, to design and construct the parking structure adjacent
to City Hall and State Appellate Court. During construction the County and
City staff entered into discussions regarding the implementation of a new
parking access and revenue control system. In cooperation with the County,
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Agreement for Parking Access and Revenue Control
June 8, 2009
Page 2
the City authorized Gordon Williams to conduct a competitive bid for the
installation and purchase of a new parking control system. Sentry Control
Systems, the regional authorized distributor for the Skidata parking
system, was awarded the contract to provide and install the system in the
Superblock parking structure. The Skidata Parking System has proven to be
cost effective and reliable system.
The three identified parking areas have parking access and revenue control
systems that are labor intensive with manned exit booths and out dated
software that consistently fail causing each parking lot to experience
long lines and delays. The installation of the selected Skidata Parking
Access and Revenue Control System will standardize the equipment
throughout the parking structures and will allow for better management and
maintenance of the equipment. It is anticipated that the cost savings
captured from the new system will materialize over a 14 month period
thereby generating substantial savings to both the City and County
therafter.
Sentry Control Systems has proven to be a qualified vendor and has offered
to provide and install the three new Skidata systems using the same labor
terms as offered under the original contract award. Sentry Control Systems
was awarded a contract as a result of open, bidding and meets the City's
requirements. The County has agreed to manage the installation under the
auspices of the Civic Center Authority pending approval of a cooperative
agreement with the City.The County has agreed to reimburse the City for
all costs associated with the project as well as secure all proper
authorization to proceed with the project.
FISCAL IMPACT
With the approval of the appropriation adjustment, reimbursable revenues
will be recognized in the Civic Center Maintenance Fund revenue account
(account number 74-01-5621) and expenditures will be appropriated in the
Civic Center Capital Projects Expenditure Account (account number 74-243-
6631) .
1~E` i 1
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
FG/KM
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MATERIALS TO FOLLOW
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