HomeMy WebLinkAbout22J - ASPHALT CONCRETEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 6, 2009
TITLE:
CONTRACT AWARD FOR
ASPHALT CONCRETE MATERIALS
(SPEC. NO. 09-029)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1ST Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Vulcan Materials Co. for asphalt concrete materials for
a one-year period, with provision for four, one-year renewals in an annual
amount not to exceed $45,000.
DISCUSSION
The Public Works Agency performs a variety of maintenance and repairs on
the City's water and sewer systems. Tasks include mainline leak repairs to
the 450-mile water main system, repairs and/or replacements of the 47,000
water services, and repairs and/or replacements of the estimated 44,000
sewer laterals. As such, trench cuts are required in order to perform
these repairs. The Water Resources Division requires temporary asphalt
concrete mix to perform trench repairs in asphalt concrete streets.
Permanent asphalt concrete trench resurfacing is provided under a separate
contract administered by the Maintenance Services Division.
The notice inviting bids was advertised on May 13, 2009 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
4 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
1 Bid received from a Santa Ana vendor
The bid was received and opened on June 2, 2009, and evaluated. The bid
received from Vulcan Materials Co. is responsive to the specifications and
meets the City's requirements. The annual amount is based upon past usage
and staff's projection for the next year.
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Contract Award for Asphalt Concrete Materials
July 6, 2009
Page 2
FISCAL IMPACT
Funds are available in the various departmental accounts (object code
6391). The amount of the contract is estimated, as the actual expenditures
will depend upon the requirements throughout the annual period.
APPROVED AS TO FUNDS AND ACCOUNTS:
/ ~~~~ ~~~ ~~ ° ~1.e
Jame G. oss ~~1Francisco Gutierrez ~~
Exec~uti e Director Executive Director
Pub~lic/iniorks Agency Finance & Mgmt. Services Agency
FG/50/09-029.2:
22J-2