HomeMy WebLinkAbout65A - RESTRUCTURE CITY BOARDSREQUEST
COUNCIL
FOR
ACTION
CITY COUNCIL MEETING DATE:
JULY 6, 2009
TITLE:
RESTRUCTURE CITY BOARDS,
CONIl~+SISSIONS, AND CONII~lITTEES
(APPOINTIVE BOARDS)
~~
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing
For
CONTINUED TO
FILE NUMBER
1. Place ordinances on first reading and authorize publication:
a. Ordinance repealing Santa
through ~2-609 relating to th
b. Ordinance repealing Santa
through §2-554 relating to
Intervention Commission.
c. Ordinance amending Santa
relating to compensation
commissions .
Ana Municipal Code §2-603
e Library Board.
Ana Municipal Code §2-550
the Early Prevention and
Ana Municipal Code ~2-325
for members of boards,
2. Adopt a resolution repealing Resolutions No. 93-054 and No.
2002-085 relating to the Human Relations Commission.
3. Direct City staff to prepare a recommended ordinance
creating a new seven member City Commission focused on
enhancing opportunities for youth in Santa Ana to
significantly reduce gang involvement.
4. Direct that the Historic Resources Commission and Youth
commission reduce their meetings from monthly to a quarterly
or as needed basis as determined by the Executive Directors
of Planning and Building, and Parks and Recreation,
respectively, and direct that the Environmental
Transportation and Advisory Committee meet on an as needed
basis as determined by the Executive Director of the Public
Works Agency.
65A-1
Restructure City Boards and Commissions
July 6, 2009
Page 2
DISCUSSION
On March 2, 2009 the City Council adopted a motion to create an
Ad Hoc Council Committee comprised of Councilmembers Benavides,
Martinez, and Sarmiento to review the structure of the City's
boards and commissions. The City Council also instructed staff to
suspend the regular meeting schedules of the Early Prevention and
Intervention Commission (EPIC), Environmental and Transportation
Advisory Committee (ETAC), Historic Resources Commission, Human
Relations Commission, Library Board, and the Youth Commission
during the time that the Ad Hoc Committee was reviewing the
matter.
On March 23, 2009 the Committee heard testimony from members of
the various appointive boards and interested members of the
community at a forum held in the Police Community Room. All
boards and commissions were represented at this meeting. The
testimony given by participants illustrated the commitment and
dedication that the various members have to their respective
boards. Many cost saving suggestions were made at this meeting.
Following this meeting, the Committee held four other meetings
and met with the liaison Agency Heads to discuss recommendations
related to balancing current fiscal concerns with encouraging
citizen participation in addressing core issues in the City.
The Ad Hoc Committee is not currently looking at changes in the
three Charter boards/commissions, including the Personnel Board,
Board of Parks and Recreation, and the Planning Commission, or
the Community Redevelopment and Housing Commission. However, the
Board of Parks and Recreation will be taking on additional duties
related to the Library function which has been transferred to the
Parks, Recreation and Community Services Agency. The Ad Hoc
Committee is recommending the following:
Historic Resources Commission
• Temporarily reduce number of regular meetings from monthly to
quarterly.
• Focus Commission's actions to those statutorily required by
Chapter 30 of the Municipal Code.
• Limit the number of Historic Property Preservation agreements
(Mills Act) to twenty-five per calendar year.
Human Relations Commission and Early Prevention and Intervention
Commission (EPIC)
65A-2
Restructure City Boards and Commissions
July 6, 2009
Page 3
• Repeal implementing legislation creating these two
commissions.
• Direct City staff to return to the Ad Hoc Committee with a
recommended ordinance creating a new seven member City
Commission focused on enhancing opportunities for youth in
Santa Ana to significantly reduce gang involvement. The new
commission should combine the efforts of the Human Relations
Commission and EPIC.
• Staff will comply with federal regulations to convene an
annual community-based committee to review the Community
Development Block Grant applications and make recommendations
to the City Council.
Library Board
• Repeal implementing ordinance establishing the Library Board.
• Transfer functions to the Board of Parks and Recreation. A
Board of Recreation and Parks Committee on Library Services
will be created to continue the duties of the Library Board.
This committee would be open for community representation
based on guidelines created by the Parks and Recreation, and
Community Services Agency. Selections to the committee will be
made by the Executive Director of Parks and Recreation Agency.
Youth Commission
• Temporarily reduce number of regular meetings from monthly to
quarterly or on an as needed basis.
Environmental and Transportation Advisory Committee (ETAC)
• Continue review of activities appropriate for this committee
by the Ad Hoc Committee in view of the number of green
initiatives being considered and/or implemented by the City.
• Meet on an as needed basis, as determined by the Executive
Director of the Public Works Agency.
As the City's financial position is reviewed in the 2009-10
fiscal year, the Ad Hoc Committee recommends that the structure
of the various boards and commissions also be re-examined by the
City Manager and City Council to ensure that the diverse issues
and challenges facing the City are adequately addressed, and that
the boards and commissions are given the resources needed to
provide the City Council and City staff with invaluable insight
and information for fact-based decision making.
65A-3
Restructure City Boards and Commissions
July 6, 2009
Page 4
FISCAL IMPACT
Dissolving the Human Relations Commission, Library Board, and the
Early Prevention and Intervention Commission (EPIC) will save the
City's General Fund approximately $83,500. The recommended
changes related to the Youth Commission and Historic Resources
Commission will save approximately $226,595 in the City's General
Fund, and an additional savings of approximately $54,000 will be
realized in City Enterprise Funds by the reduction in the number
of meetings for the Environmental and Transportation Advisory
Committee.
,--
~.C ~ ~'~
Patricia E. Healy..
Clerk of the Council
I
6 5A-4
(JXS 07/01/09)
ORDINANCE NO. NS-XXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA REPEALING SECTIONS 2-603, 2-604 and
SECTION 2-607 OF ARTICLE IV OF CHAPTER 2 OF THE
SANTA ANA MUNICPAL CODE, RELATED TO
DISSOLUTION OF THE LIBRARY COMMISSION OF THE
CITY OF SANTA ANA
THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A. The City's budget challenges and the potential impacts on the City's ability
to preserve high quality core services to the public has lead the City
Council to evaluate the current structure of the City's appointive boards
and their cost.
B. The City agencies which staff the various boards and commissions
have reviewed all costs associated with providing support to the
appointive boards including materials and supplies, training and travel,
staff time, and member compensation.
C. The management of the City Library has been assumed by the Executive
Director of Parks and Recreation and the Library shall become a division
of the Parks & Recreation Agency. Therefore, function of the Library
Board will be assumed by the Board of Recreation and Parks which is
equipped to provide, without substantial diminution, the services provided
by the Library Board.
D. The following actions will preserve valuable community input and
participation in city government while contributing to necessary
reductions in city expenditures.
E. All provisions of the Santa Ana Municipal Code which are repeated herein
are repeated solely in order to comply with the provisions of section 418 of
the Charter of the City of Santa Ana. Any such restatement of existing
provisions of the Code is not intended, nor shall it be interpreted, as
constituting a new action or decision of the City Council, but rather such
provisions are repeated for tracking purposes only in conformance with
the Charter
65A-5
Section 2. Sections 2-603 to 2-604 and Section 2-607 of the Santa Ana
Municipal Code are hereby deleted in their entirety (existing language shown in strikeout for
tracking purposes only):
#}~n lihr~ni n}I~er +h r rl
u y ~ a' - u
-
Section 3. If any section, subsection, sentence, clause, phrase or portion of this
ordinance is for any reason held to be invalid or unconstitutional by the decision of any court
of competent jurisdiction, such decision shall not affect the validity of the remaining portions
of this ordinance. The City Council of the City of Santa Ana hereby declares that it would
have adopted this ordinance and each section, subsection, sentence, clause, phrase or
portion thereof irrespective of the fact that any one or more sections, subsections,
sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
Ordinance No. NS-XXX
65A-6 Page 2 of_
ADOPTED this day of
2009
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
By: Jose Sandoval
Managing Sr. Asst. City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN
NOT PRESENT
Councilmembers
Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify that the
attached Ordinance No. NS-XXX to be the original ordinance adopted by the City
Council of the City of Santa Ana on ,and that said ordinance was
published in accordance with the Charter of the City of Santa Ana.
Date:
Clerk of the Council
City of Santa Ana
65A-7
Ordinance No. NS-XXX
Page 3 of
Qxs 07/01 /09)
ORDINANCE NO. NS-XXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA REPEALING SECTION 2-550 THROUGH
SECTION 2-554 TO THE SANTA ANA MUNICPAL CODE
RELATED TO EARLY PREVENTION AND INTERVENTION
COMMISSION
THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A. The City's budget challenges and the potential impacts on the City's ability
to preserve high quality core services to the public has lead the City
Council to evaluate the current structure of the City's appointive boards
and their cost.
B. The City agencies which staff the various boards and commissions
have reviewed all costs associated with providing support to the
appointive boards including materials and supplies, training and travel,
staff time, and member compensation.
C. The City's commitment to EPIC's core mission of prevention, that is,
equipping at-risk youth to lead productive lives and to provide alternatives
to gang affiliation, violence and drugs shall continue. The Ad Hoc
Committee on Board and Commission Review is recommending the
creation of a new smaller Board combining the efforts of the current
Human Relations Commission and EPIC which shall be equipped to
provide leadership in the area of prevention.
D. The following action will preserve valuable community input and
participation in city government while contributing to necessary
reductions in city expenditures.
E. All provisions of the Santa Ana Municipal Code which are repeated herein
are repeated solely in order to comply with the provisions of section 418 of
the Charter of the City of Santa Ana. Any such restatement of existing
provisions of the Code is not intended, nor shall it be interpreted, as
constituting a new action or decision of the City Council, but rather such
provisions are repeated for tracking purposes only in conformance with
the Charter
65A-8
Section 2. Sections 2-550 through 2-554 of the Santa Ana Municipal Code are
hereby deleted in their entirety (existing language shown in strikeout for tracking purposes
only):
~~ ~~
Ordinance No. NS-XXX
65A-9 Page 2 of _
Ordinance No. NS-XXX
6 5A- ~ ~ Page 3 of _
Section 3. If any section, subsection, sentence, clause, phrase or portion of this
ordinance is for any reason held to be invalid or unconstitutional by the decision of any
court of competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it
would have adopted this ordinance and each section, subsection, sentence, clause, phrase
or portion thereof irrespective of the fact that any one or more sections, subsections,
sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
ADOPTED this day of
2009
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
By: Jose Sandoval
Managing Senior Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
65A-11
Ordinance No. NS-XXX
Page 4 of _
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify that the
attached Ordinance No. NS-XXX to be the original ordinance adopted by the City
Council of the City of Santa Ana on ,and that said ordinance was
published in accordance with the Charter of the City of Santa Ana.
Date:
Clerk of the Council
City of Santa Ana
Ordinance No. NS-XXX
6 5A-12 Page 5 of _
(jxs 07/01/09)
ORDINANCE NO. NS-XXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA AMENDING SECTION 2-325 TO THE
SANTA ANA MUNICPAL CODE RELATED TO
COMPENSATION FOR BOARDS AND COMMISSIONS
THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A. The City's budget challenges and the potential impacts on the City's ability
to preserve high quality core services to the public has lead the City
Council to evaluate the current structure of the City's appointive boards
and their cost.
B. The City agencies which staff the various boards and commissions
have reviewed all costs associated with providing support to the
appointive boards including materials and supplies, training and travel,
staff time, and member compensation.
C. The Library Board, Human Relations Commission and Early Prevention
and Intervention Commission no longer exist as the City has either
abolished and/or transferred the responsibilities of these bodies thus
rendering compensation for member participation inapplicable.
D. The following action will contribute to necessary reductions in city
expenditures.
E. All provisions of the Santa Ana Municipal Code which are repeated herein
are repeated solely in order to comply with the provisions of section 418 of
the Charter of the City of Santa Ana. Any such restatement of existing
provisions of the Code is not intended, nor shall it be interpreted, as
constituting a new action or decision of the City Council, but rather such
provisions are repeated for tracking purposes only in conformance with
the Charter
Section 2. Section 2-325 of the Santa Ana Municipal Code is hereby amended
such that it reads as follows (new language in bold, deleted language in strikeout for
tracking purposes only):
Sec. 2-325. Compensation for members of boards, commissions.
65A-13
The members of the following boards and commissions of the city shall receive
the compensation as set forth herein:
(a) Community Redevelopment and Housing Commission, fifty dollars ($50.00)
per meeting, three (3) meetings maximum per month, plus twenty dollars ($20.00) per
month automobile allowance.
(b) Personnel Board, fifty dollars ($50.00) per meeting.
(c) Planning Commission, fifty dollars ($50.00) per meeting, three (3) meetings
maximum per month, plus fifty dollars ($50.00) per month automobile allowance.
(d) Historic Resources Commission, fifty dollars ($50.00) per meeting, two (2)
meetings maximum per month.
(e) Board of Recreation and Parks, fifty dollars ($50.00) per meeting, two (2)
meetings maximum per month.
fib-- '
(#} (fl Environmental and Transportation Advisory Committee, fifty dollars
($50.00) per meeting, two (2) meetings maximum per month.
{+} (g) Youth Commission, twenty-five dollars ($25.00) per meeting for each
regular member; ten dollars ($10.00) per meeting for each alternate and associate; one
(1) meeting per month, three (3) special meetings maximum per year. An alternate
serving in place of a regular member due to regular member's absence shall be
compensated at the rate of twenty-five dollars ($25.00) per meeting.
Section 3. If any section, subsection, sentence, clause, phrase or portion of this
ordinance is for any reason held to be invalid or unconstitutional by the decision of any
court of competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it
would have adopted this ordinance and each section, subsection, sentence, clause, phrase
or portion thereof irrespective of the fact that any one or more sections, subsections,
sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
Ordinance No. NS-XXX
65A-14 Page 2 of _
ADOPTED this day of
2009
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
By: Jose Sandoval
Managing Senior Assistant City Attorney
AYES:
NOES:
ABSTAIN:
NOT PRESENT:
Councilmembers
Councilmembers
Councilmembers
Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify that the
attached Ordinance No. NS-XXX to be the original ordinance adopted by the City
Council of the City of Santa Ana on ,and that said ordinance was
published in accordance with the Charter of the City of Santa Ana.
Date:
Clerk of the Council
City of Santa Ana
65A-15
Ordinance No. NS-XXX
Page 3 of _
(jxs 07/01/09)
RESOLUTION NO. 2009-XXX
RESOLUTION DISSOLVING THE HUMAN RELATIONS
COMMISSION OF THE CITY OF SANTA ANA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A. The City's budget challenges and the potential impacts on the City's ability
to preserve high quality core services to the public has lead the City
Council to evaluate the current structure of the City's appointive boards
and their cost.
B. The City agencies which staff the various boards and commissions have
reviewed all costs associated with providing support to the appointive
boards including materials and supplies, training and travel, staff time,
and member compensation.
C. Many of the duties and responsibilities of the Human Relations
Commission, as articulated by prior resolutions, have been assumed by
other city boards and commissions and staff. The Ad Hoc Committee on
Board and Commission Review has recommended that the remaining
duties related to identifying the needs of the City's youth be transferred to
anew smaller Board combining the efforts of the current Human Relations
Commission and Early Prevention and Intervention Commission which
also being dissolved.
D. The following actions will preserve valuable community input and
participation in city government while contributing to necessary reductions
in city expenditures.
Section 2. Resolution Nos. 93-054 and 2002-085 are hereby repealed and the
Human Relations Commission of the City of Santa Ana shall be dissolved.
Section 3. This Resolution shall take effect immediately upon its adoption by
the City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
65A-16 Resolution No. 2009-XXX
Page 1 of 2
ADOPTED this day of , 2009.
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
By:
Jose Sandoval
Managing Sr. Asst. City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify that the
attached Resolution No. 2009-XXX to be the original resolution adopted by the City
Council of the City of Santa Ana on
Date:
Clerk of the Council
City of Santa Ana
Resolution No. 2009-XXX 65A-~ 7
Page 2 of 2
65A-18