HomeMy WebLinkAbout25L - GO LOCALREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 3, 2009
TITLE
CONSULTANT AGREEMENT FOR GO
LOCAL PROGRAM STEP 2 TECHNICAL
ANALYSIS (PROJECT 09-2505-C)
~L
C MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1St Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an agreement with Cordoba Corporation
and its team of consultants in the amount of $4, 845, 026, to conduct the
Go Local Program Step 2 technical analysis for the Santa Ana and Garden
Grove modern streetcar project, subject to nonsubstantive changes
approved by the City Manager and City Attorney.
DISCUSSION
On May 12, 2008 the OCTA Board allocated $5.9 million in Step 2 funding
to Santa Ana for planning and development of a modern streetcar concept.
The Cities of Santa Ana and Garden Grove will each provide matching
funds of $50,000. On April 20, 2009, the City Council authorized staff
to negotiate an agreement with Cordoba Corporation and several other
firms to conduct the Go Local Program Step 2 technical analysis and
return to the City Council for final approval of the consultant team and
contract fee.
The consultant team will be led by Cordoba Corporation and will be
supported by URS, HNTB, DEA, LTK and Fehr & Peers. An approximate
breakdown of the percentage of the contract amount is as follows:
Firm Percentage of Contract Amount
Cordoba Corporation 37.5
URS 37.5
HNTB 5.0
DEA 15.0
LTK and Fehr & Peers 5.0
25L-1
Consultant Selection Go Local Program
August 3, 2009
Page 2 of 3
The URS and DEA firms have extensive successful experience in
implementing similar transit projects such as the Portland Streetcar, as
well as its extensions to the Pearl and Waterfront District. The scope
of work for the team of consultants includes:
• Project Management
• Planning and Alternative Analysis
• Environmental Technical Studies
• Conceptual Engineering
• Funding and Financing Strategies
A Peer Review Team (PRT) selected by the City and reporting directly to
the City will serve as the advisory group to the team of consultants,
providing process and technical support for the development of the Go
Local Project. A cost breakdown of the Step 2 expenditures (Exhibit 1)
and the organizational chart of the Cordoba Team (Exhibit 2) are
included. Exhibit 3 identifies the related experience of Cordoba and
its team of consultants. The City will be entering into separate
agreements with members of the PRT within two months in an amount not to
exceed $25,000 each. The PRT members are:
• Rick Gustafson, Director of Portland Streetcar, private nonprofit
• Ethan Melone, Project Manager, City of Seattle Streetcar
• Shellie Ginn, Project Manager, Tucson Department of Transportation
In addition, OCTA will also participate in peer review with its own team
of consultants. The cost proposal submitted by the Cordoba Corporation
and its team of consultants is within the parameters established by the
City for the Step 2 Analysis. The proposed fee would allow sufficient
funding for other costs associated with this project, including:
• City staff charges
• City's Program Transit Manager (CKC, Inc.)
• Peer Review Team and Technical Support
• Public Outreach Consultant
• Optional task to meet Federal Transit Administration Program
funding requirement
It will take approximately 24 months to complete the Step 2 Analysis,
including certification of the environmental document.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
25L-2
Consultant Selection Go Local Program
August 3, 2009
Page 3 of 3
FISCAL IMPACT
The cooperative agreement with OCTA for Go Local Program Step 2 funding
in the amount of $4,845,026 requires a local match of City funds of
$100,000. The local match will be shared equally by Santa Ana and
Garden Grove. Funds are available in the Measure M - Street Construction
Fund (account no. 32-553-6611, project 09-2505-C).
APPROVED AS TO FUNDS AND ACCOUNTS
Francisco Gutierrez
Executive Director
Finance and Management Services
25L-3
Go Local Project
Step 2 Expenditures
Proiect Management
City staff time $412,000
CKC, Inc. 288,000
Peer Review Team and Technical Support 100,000
Public Outreach Consultant 50,000
Cordoba Contract 4,845,026
Optional Tasks
Prepare New Starts Templates and Application
Investment Grade Ridership Forecasts 304,974
FTA Summit Analysis
Total Expenditures $6,000,000
K:\Sr. Management\To Be Filed\Go Local Project EXPEND OS 19 09.docx
EXHIBIT 1
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