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HomeMy WebLinkAboutSTATE OF CALIFORNIACITY OF SANTA ANA PUBLIC WORKS AGENCY 20 Civic Center Plaza, M-36 Santa Ana, California 92701 TRANSMITTAL TO: Rose Ann Trujillo DATE City Clerk's office, M-30 From: Sheri Barkley X-5013 Senior Office Assistant, Design Engineering M36 S U B,J ECT: Co-operative Agreement between the Department of Transportation and City - A-2009-033 - District Agreement No. 12-522 for Alton Over Crossing and HOV direct access drop ramps __Qn Route 55 (SR-551 Alton Avenue WE ARE ENCLOSING Under Separate x Herewith Via Mail REMARKS: Hi Rose Ann, For your records/scanning. Thank You, Sheri April 30, 2009 THE FOLLOWING: FOR: Your Review Your Approval Your Information Yous You'e Youe:~ignaf~e Your Comrrt~t .~ ~ ..... ~y `` r== A W Letter Plans Specifications Originals X Agreements X Drawings X Other This is being sent on behalf of Kenny Nguyen, PWA, Design Engineering i K:~Design~Forms A-2009-033 DISTRICT AGREEMENT 12-522 12-ORA-55 KP 11.21/13.44 (PM R6.97/R8.35) 12209-005501 District Agreement No. 12-522 COOPERATIVE AGREEMENT THIS AGREEMENT, ENTERED INTO EFFECTIVE ON ~ ~ ~~ ~ CQ , 200 is between the STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred to herein as "STATE"; and CITY OF SANTA ANA, a charter city and a municipal corporation of the State of California, referred to herein as CITY. DISTRICT AGREEMENT 12-522 RECITALS 1. STATE and CITY, pursuant to Streets and Highways Code sections 114 and 130, are authorized to enter into a Cooperative Agreement for improvements to State Highways within CITY's jurisdiction. 2. CITY intends to construct a new Alton Over Crossing and HOV direct access drop ramps on State Route 55 (SR-55) at Alton Avenue, referred to herein as "PROJECT". 3. CITY intends to prepare Plans, Specifications and Estimates (PS&E) and perform right of way (R/W) activities, collectively referred to herein as "WORK", and is willing to fund one hundred percent (100%) of all capital outlay and staffing costs related to the PROJECT PS&E and R/W activities, except for the costs of STATE's Independent Quality Assurance (IQA) of WORK performed by or for CITY. 4. Delivery of the Project Report (PR) and Environmental Document (ED) were covered in a prior Cooperative Agreement executed by STATE and CITY on October 17, 2005 (District Agreement No. 12-214). 5. PROJECT construction will be the subject of a separate future cooperative agreement 6. With the exception of STATE's IQA, STATE funds will not be used to finance any of the capital and support costs for PROJECT. 7. In case of inconsistencies, this Agreement supersedes any prior Memorandum of Understanding (MOU) relating to PROJECT. 8. The parties now define herein below the terms and conditions under which PROJECT is to be designed, R/W activities performed, and financed. SECTION I CITY AGREES: 1. With the exception of STATE's IQA, to fund one hundred percent (100%) of all WORK costs. 2. To not use STATE funds for any PROJECT capital and support costs except as set forth in this Agreement. 3. To perform or have performed PS&E and R/W engineering and acquisition services in accordance with all State and Federal laws, regulations, policies and procedures and standards that STATE would normally follow. All such work shall be submitted to STATE for STATE's review, comment, and concurrence at appropriate stages of development. DISTRICT AGREEMENT 12-522 4. All Project work, except as set forth in this Agreement, is to be performed by CITY. Should CITY request that STATE perform any portion of PROJECT work, except as otherwise set forth in this Agreement, CITY shall first agree to reimburse STATE for such work pursuant to an amendment to this Agreement or a separate executed agreement. 5. To have detailed PS&E prepared, at no cost to STATE, and to submit to STATE, for STATE's review, concurrence, and/or approval at appropriate stages of development. The final PS&E for PROJECT shall be signed on behalf of CITY by a Civil Engineer registered in the State of California. CITY agrees to provide landscape plans prepared and signed by a licensed California Landscape Architect. 6. To have all necessary right of way maps and documents used to acquire right of way by CITY prepared by or under the direction of a person authorized to practice land surveying in the State of California. Each right of way map and document shall bear the appropriate professional seal, certificate number, expiration date of registration certification and signature of the licensed person in Responsible Charge of work. 7. To permit STATE to monitor and participate in the selection of personnel who will prepare the PS&E and provide the R/W engineering and acquisition services for PROJECT. CITY agree to consider. any request by STATE to avoid a contract award or to discontinue the services of any personnel considered by STATE to be unqualified on the basis of credentials, professional expertise, failure to perform, and/or other pertinent criteria. 8. To submit to STATE for review, comment, concurrence, and/or approval all Right of Way Engineering Land-Net Maps and Right of Way Appraisal Maps, Records of Survey, and Right of Way Record Maps all prepared in accordance with STATE's Right of Way Manual, Chapter 6, Right of Way Engineering, STATE's Plans Preparation Manual, STATE's Surveys Manual, applicable State laws, and other pertinent reference materials and examples as provided by STATE. 9. Personnel who perform the PS&E, and R/W shall be made available to STATE, at no cost to STATE, through completion of construction of PROJECT to discuss issues, which may arise during construction, and/or to make design revisions for contract change orders. CITY will make available its personnel or consultants to do all necessary corrections and to furnish the corrected product to STATE if, during the course of PROJECT, errors or omissions are discovered in any document, study or report which CITY provided pursuant to this Agreement, within a reasonable time as specified by STATE 10. To make written application to STATE for necessary encroachment permits authorizing entry of CITY onto SHS R/W to perform required PROJECT DEVELOPMENT work as more specifically defined elsewhere in this Agreement. CITY shall also require CTTY's consultants and contractors to make written application to STATE for the same necessary encroachment permits. DISTRICT AGREEMENT 12-522 11. To be responsible for, and to the STATE's satisfaction, the investigation of potential hazardous material sites within and outside existing State Highway System right of way that could impact PROJECT as part of performing any work pursuant to this Agreement. If CITY discovers hazardous material or contamination within the PROJECT study area during said investigation, CITY shall immediately notify STATE. 12. To provide, at no cost to STATE, survey and mapping services necessary to perpetuate existing land net and alignment of monuments in accordance with sections 8771 and 8765 of the Business and Professions Code and to permanently monument the location of all roadway alignments, realignments, and R/W acquisitions. All of the above are to be shown on a Record of Survey filed with the County Surveyor. CITY shall deliver one copy of field notes, filed Corner Records, and the Record of Survey required for execution of the above obligation to STATE's District Division of Right of Way and Land Surveys. 13. A copy of all original survey documents resulting from surveys performed for PROJECT, including original field notes, adjustment calculations, final results, and appropriate intermediate documents, shall be delivered to STATE and shall become property of STATE. Three sets of contract prints shall be furnished for aerial mapping. One set will show control; the second set will contain a complete photo index consisting of two prints and a copy of the negative; and the third set will contain the original aerial photography negative. 14. To identify and locate all utility facilities within the area of PROJECT as part of the design responsibility for PROJECT. All utility facilities not relocated or removed in advance of construction shall be identified on the PS&E for PROJECT. 15. If any existing public and/or private utility facilities conflict with the construction of PROJECT or violate STATE's encroachment policy, CITY shall make all necessary arrangements with the owners of such facilities for their timely accommodation, protection, relocation, or removal in accordance with STATE's policy and procedure for those facilities located within the limits of the State Highway and in accordance with CITY' policy for those facilities located outside the State Highway. The costs for the PROJECT's positive identification and location, protection, relocation, or removal of utility facilities whether inside or outside SHS right of way shall be determined in accordance with Federal and California laws and regulations, and STATE's policies and procedures, standards, practices, and applicable agreements including, but not limited to, Freeway Master Contracts. 16. To furnish evidence to STATE, in a form acceptable to STATE, that arrangements have been made for the protection, relocation, or removal of all conflicting utility facilities within the State Highway R/W and that such protection, relocation or removal of conflicting utility facilities has been the subject of environmental approval and will be completed prior to the award of the contract to construct PROJECT or is coordinated with construction in the PS&E for said contract. Evidence shall include a copy of all required State Highway encroachment permits. DISTRICT AGREEMENT 12-522 17. CITY shall require any utility owner and/or its contractor performing any work within the State Highway R/W to obtain an encroachment permit from STATE prior to the beginning of work. 18. To acquire and furnish all R/W, if any, outside of the existing State Highway R/W and to perform all R/W activities, including all eminent domain activities, if necessary, at no cost to STATE, and in accordance with procedures acceptable to STATE. These activities shall comply with all applicable State and Federal laws and regulations, subject to STATE's IQA to insure that the completed work is acceptable for incorporation into the State Highway R/W. 19. To utilize the services of a qualified public agency or a qualified consultant, in accordance with STATE's Local Assistance Procedures Manual and as confirmed by STATE's District Division Chief of Right of Way, in all matters related to the acquisition of R/W in accordance with STATE's procedures as published in STATE's current Right of Way Manual. Whenever personnel other than personnel of a qualified public agency are utilized, administration of the personnel contract shall be performed by a qualified Right of Way person employed or retained by CITY. 20. To certify legal and physical control of R/W ready for construction and that all R/W parcels were acquired in accordance with applicable State and Federal laws and regulations, subject to review and concurrence by STATE prior to the advertisement for bids for the contract to construct PROJECT. 21. To deliver to STATE legal title to the R/W, including access rights, if any, free and clear of all encumbrances detrimental to STATE's present and future uses not later than the acceptance date by STATE for maintenance and operation of the highway facility. Acceptance of said title by STATE is subject to a review of a Policy of Title Insurance in the name of the State of California to be provided and paid for by CITY. 22. Since the PROJECT construction phase is the subject of a future agreement, CITY in administering and contracting to perform the other phases of the PROJECT, namely design and right of way, agrees to include a "conflict of interest" requirement in the PROJECT design consultant contracts that prohibits that design consultant from being employed or under contract to the future PROJECT construction contractor. 23. If CITY desires to have STATE advertise, award, and administer the construction contract for PROJECT, CITY shall provide STATE with plans in a format acceptable to STATE. Reimbursement to STATE for costs incurred by STATE to advertise, award, and administer the construction contract for PROJECT will be covered in the separate Cooperative Agreement. 24. All aerial photography and photogrammetric mapping shall conform to STATE's current standards. 25. A copy of all original survey documents resulting from surveys performed for PROJECT, including original field notes, adjustment calculations, final results, and appropriate intermediate documents, shall be delivered to STATE and shall become DISTRICT AGREEMENT 12-522 property of STATE. For aerial mapping, all information and materials listed in the document "Materials Needed to Review Consultant Photogrammetric Mapping" shall be delivered to STATE and shall become property of STATE. 26. All original recorded land title documents created by PROJECT shall be delivered to STATE and become property of STATE. 27. To submit to STATE a list of STATE horizontal and vertical control monuments that will be used to control surveying activities for PROJECT. SECTION II STATE AGREES: 1. At no cost to CITY, to provide IQA to assure that CTTY's PS&E and R/W activities are performed in full compliance and in accordance with STATE's then effective policies, procedures, standards, and practices. This IQA function includes both the obligation and authority to reject PROJECT work and materials accepted by CITY, to order any actions needed for public safety or the preservation of property, and to assure compliance with all provisions of the encroachment permit(s) issued to CITY and CITY' contractor. 2. Upon proper application by CITY and by CTTY's consultants, to issue, at no cost to CITY and CITY's contractor, the necessary encroachment permits for required work within the State Highway R/W, as more specifically defined elsewhere in this Agreement. SECTION III IT IS MUTUALLY AGREED: 1. All obligations of STATE under the terms of this Agreement are subject to the ap- propriation of resources by the Legislature, State Budget Act authority, and the allocation of funds by the California Transportation Commission (CTC). 2. The parties to this Agreement understand and agree that STATE's IQA is defined as providing STATE policy and procedural guidance through the completion of the PROJECT plans, specifications and estimate (PS&E) and right of way phases administered by CITY. This guidance includes prompt reviews by STATE to .assure that all work and products delivered or incorporated into the PROJECT by CITY conform with then existing STATE standards. IQA do not include any PROJECT DISTRICT AGREEMENT 12-522 related work deemed necessary to actually develop and deliver the PROJECT nor does it involve any validation to verify and recheck any work performed by CITY and/or its consultants or contractors and no liability will be assignable to STATE, its officers and employees by CITY under the terms of this Agreement or by third parties by reason of STATE's IQA activities. All work performed by STATE pursuant to an amendment to this agreement that is not direct IQA shall be chargeable against PROJECT funds as a service for which STATE will invoice its actual costs and CITY will pay or authorize STATE to reimburse itself from the available PROJECT funds.. 3. To not use STATE funds for any PROJECT capital and support costs except costs of STATE `s IQA. 4. The Project Report (PR) for PROJECT, approved on April 13, 2006, is by this reference, made an express part of this Agreement. 5. The basic design features shall comply with those addressed in the approved PR, unless modified as required for completion of the PROJECT's environmental documentation and/or if applicable, requested by the Federal Highway Administration (FHWA). 6. The design and R/W activities for PROJECT shall be performed in accordance with STATE's standards and practices current as of the date of performance. Any exceptions to applicable design standards shall first be approved by STATE via the processes outlined in STATE's Highway Design Manual and appropriate memorandums and design bulletins published by STATE. In the event that STATE proposes and /or requires a change in design standards, implementation of new or revised design standards shall be done as part of the work on PROJECT in accordance with STATE's current Highway Design Manual Section 82.5, "Effective Date for Implementing Revisions to Design Standards". STATE shall consult with CITY in a timely manner regarding effect of proposed and/or required changes on PROJECT. 7. The party that discovers HM (Hazardous Material) will immediately notify the other party(ies) to the Agreement. HM-1 is defined as hazardous material (including but not limited to hazardous waste) that requires removal and disposal pursuant to federal or state law, whether it is disturbed by PROJECT or not. HM-2 is defined as hazardous material (including but not limited to hazardous waste) that may require removal and disposal pursuant to federal or state law, only if disturbed by PROJECT. 8. STATE, independent of PROJECT, is responsible for any HM-1 found within existing SHS right of way. STATE will undertake HM-1 management activities with minimum impact to PROJECT schedule and will pay all costs for HM-1 management activities. DISTRICT AGREEMENT 12-522 CITY, independent of PROJECT, is responsible for any HM-1 found outside existing SHS right of way. CITY will undertake HM-1 management activities with minimum impact to PROJECT schedule and will pay all costs for HM-1 management activities. 9. If HM-2 is found within the limits of PROJECT, the public agency responsible for advertisement, award, and administration (AAA) of the PROJECT construction contract will be responsible for HM-2 management activities. Any management activity cost related to HM-2 is a PROJECT construction cost 10. Management activities related to either HM-1 or HM-2 include, without limitation, any necessary manifest requirements and designation of disposal facility. 11. STATE's acquisition or acceptance of title to any property on which any hazardous material is found will proceed in accordance with STATE's policy on such acquisition. 12. CITY agrees to obtain, as a PROJECT cost, all necessary PROJECT permits, agreements, and/or approvals from appropriate regulatory agencies, unless the parties agree otherwise in writing. If STATE agrees in writing to obtain said Project permits, agreements, and/or approvals, those said costs shall be a PROJECT 13. CITY shall be fully responsible for complying with and implementing any and all environmental commitments set forth in the environmental documentation, permit(s), agreement(s), and/or approvals for PROJECT. The costs of said compliance and implementation shall be a PROJECT cost. 14. If there is a challenge to the environmental documentation, including supporting investigative studies and/or technical environmental report(s), permit(s), agreement(s), and/or approvals for PROJECT, all legal costs associated with those said legal challenges shall be a PROJECT cost. 15. All administrative reports, studies, materials, and documentation, including, but not limited to, all administrative drafts and administrative finals, relied upon, produced, created or utilized for PROJECT will be held in confidence pursuant to Government Code section 6254.5(e). The parties agree that said material will not be distributed, released or shared with any other organization, person or group other than the parties' employees, agents and consultants whose work requires that access without the prior written approval of the party with the authority to authorize said release and except as required or authorized by statute or pursuant to the terms of this Agreement. 16. If during preparation of PS&E, performance of R/W activities or performance of PROJECT construction, new information is obtained which requires additional environmental documentation to comply with CEQA and, if applicable, NEPA, this agreement will be amended to include completion of those additional tasks. DISTRICT AGREEMENT 12-522 17. STATE will prepare the revised Freeway Agreement and obtain approval for the new public road connection(s) from the CTC. CITY will prepare the necessary exhibits to complete the revised Freeway Agreement. 18. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not party to this Agreement or to affect the legal liability of either party to the Agreement by imposing any standard of care with respect to the development or design of State Highways and public facilities different from the standard of care imposed by law. 19. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction conferred upon CITY or arising under this Agreement. It is understood and agreed that CITY will fully defend, indemnify and save harmless STATE and all its officers and employees from any and all claims, suits, or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement. 20. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction conferred upon STATE or arising under this Agreement. It is understood and agreed that STATE will fully defend, indemnify and save harmless CITY and all its officers and employees from any and all claims, suits, or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement. 21. This Agreement may be terminated or provisions contained herein may be altered, changed, or amended by mutual consent of the parties hereto. 22. No alteration or variation of the terms of this Agreement shall be valid unless made by a formal amendment executed by the parties hereto and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 23. Except as otherwise provided in Article 16 above, this Agreement shall terminate upon satisfactory completion of all post-PROJECT construction obligations of CITY and the delivery of required PROJECT construction documents, with concurrence of STATE, or on December 31, 2015, whichever is earlier in time, except that .the ownership, operation, maintenance, indemnification, environmental commitments, legal challenges, and claims articles shall remain in effect until terminated or modified, in writing, by mutual agreement. Should any construction related or other claims arising out of PROJECT be asserted against one of the parties, the parties agree to extend the fixed termination date of this Agreement, until such time as the construction related or other claims are settled, dismissed or paid.. DISTRICT AGREEMENT 12-522 STATE OF CALIFORNIA CITY OF SANTA ANA DEPARTMENT OF TRANSPORTATION B David N. Ream City Manager ~~ T, WII.L KEMPTON Attest: ~~ \~~~~~ -~~~ Director of Transportation City Clerk APPROVED AS TO FORM AND PROCEDURE: C r~~ t r~ BY~ L Att ey Jim ei,Y Deputy District Director Capital Outlay Program APPROVF~ AS TO QRM AND PROCEDURE: ... , ~, f Attorney Department of Transportation CERTIF S O AVAILABLE FUNDS: District Budget Manager CERTIFIED AS TO FINANCIAL TERMS AND CONDITIONS: 4 '' i ~' ~,Z /" Acc nting Administrator ~\~ DISTRICT AGREEMENT 12-522 SCOPE OF WORK This Scope of Work outlines the specific areas of responsibility for various project development activities for the proposed A_ lton OC and Direct HOV Drop Ramns on SR-55 between MacArthur Blvd to Dver Rd. 1. CITY and STATE concur that the proposal is a Category-3 as defined in STATE's Project Development Procedures Manual. 1. STATE will review, monitor, and approve all project development reports, studies, and plans, and provide all necessary implementation activities up to, but not including advertising of the project. 2. The existing freeway agreement need to be revised and has been revised as an attachment for the approval of New Public Road Connection (NPRC) of direct access HOV drop ramps to SR-55 from California Transportation Commission (CTC). 3. All phases of the project, from inception through construction, whether done by CITY or STATE, will be developed in accordance with all policies, procedures, practices, and standards that STATE would normally follow. 4. Detailed steps in the project development process are attached to this Scope of Work. These Attachments are intended as a guide to STATE and CITY staff. DISTRICT AGREEMENT 12-522 ATTACHMENT 2 DESIGN PHASE ACTIVITIES RESPONSIBILITY STATE CITIES PROJECT ACTIVITY 1. PRELIMINARY COORDINATION Request I -Phase EA X Field Review of Site X X Provide Geometrics X Approve Geometrics ~ X Obtain Surveys & Aerial Mapping X Obtain Copies of Assessor Maps and Other R/W Maps X Obtain Copies of As-Builts X Send Approved Geometrics to Local Agencies for Review X Revise Approved Geometrics if Required X Approve Final Geometrics X Determine Need for Permits from Other Agencies X X Request Permits X Initial Hydraulics Discussion with District Staff X Initial Electrical Design Discussion with District Staff X Initial Traffic & Signing Discussion with District Staff X Initial Landscape Design Discussion with District Staff X Plan Sheet Format Discussion X X 2. ENGINEERING STUDIES AND REPORTS Prepare & Submit Materials Report & Typical Section X Review and Approve Materials Report & Typical Section X Prepare & Submit Landscaping Recommendation X Review & Approve Landscaping Recommendation X Prepare & Submit Hydraulic Design Studies X Review & Approve Hydraulic Design Studies X Prepare & Submit Bridge APS, Structures Foundation, General Plan & X Structure Type Selection Review & Approve Bridge APS, Structures Foundation, General Plan & X Structure Type Selection j ~ S DISTRICT AGREEMENT 12-522 RESPONSIB II.ITY STATE CITIES PROJECT ACTIVITY 3. R/W ACQUISITION & UTILITIES (Used when qualified Local Agency is performing R/W activities.) Request Utility Verification X Request Preliminary Utility Relocation Plans from Utilities X Prepare R/W Requirements X Prepare R/W and Utility Relocation Cost Estimates X Submit R/W Requirements & Utility Relocation Plans for Review X Review and Comment on R/W Requirements X Longitudinal Encroachment Review X Longitudinal Encroachment Application to District X Approve Longitudinal Encroachment Application X Request Final Utility Relocation Plans X Check Utility Relocation Plans X Submit Utility Relocation Plans for Approval g Approve Utility Relocation Plans X Submit Final R/W Requirements for Review & Approval X Fence and Excess Land Review X R/W Layout Review X Approve R/W Requirements X Obtain Title Reports X Complete Appraisals X Review and Approve Appraisals for Setting Just Compensation X Prepare Acquisition Documents X Acquire R/W X Open escrows and Make Payments X Obtain Resolution of Necessity X Perform Eminent Domain Proceedings X Provide Displacee Relocation Services X Prepare Relocation Payment Valuations X Provide Displacee Relocation Payments X Perform Property Management Activities X Perform R/W Clearance Activities X Prepare and Submit Certification of R/W X Review and Approve Certification of R/W X Transfer R/W to STATE X Approve & Record Title Transfer Documents X Prepare R/W Record Maps X 1 DISTRICT AGREEMENT 12-522 RESPONSIBILITY STATE CITIES PROJECT ACTIVITY 4. PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES Prepare and Submit Preliminary Stage Construction Plans X Review Preliminazy Stage Construction Plans X Calculate and Plot Geometrics X Cross-Sections & Earthwork Quantities Calculation X Prepare and Submit BEES Estimate X Put Estimate in BEES X Local Review of Preliminary Drainage Plans and Sanitary Sewer and X Adjustment Details Prepaze & Submit Preliminary Drainage Plans X Review Preliminary Drainage Plans X Prepaze Traffic Striping and Roadside Delineation Plans & Submit for X Review Review Traffic Striping and Roadside Delineation Plans X Prepaze & Submit Landscaping and/or Erosion Control Plans X Review Landscaping and/or Erosion Control Plans X Prepare & Submit Preliminary Electrical Plans X Review Preliminary Electrical Plans X Prepare & Submit Preliminazy Signing Plans X Review Preliminazy Signing Plans X Quantity Calculations X Safety Review X X Prepare Specifications X Prepaze & Submit Checked Structure Plans and Calculations X Review & Approve Checked Structure Plans and Calculations X Prepare Final Contract Plans X Prepaze Lane Closure Requirements X Review and Approve Lane Closure Requirements X Prepare & Submit Striping Plan X Review & Approve Striping Plan X Prepare Final Estimate X Prepare & Submit Draft PS&E X Review Draft PS&E X Finalize & Submit PS&E to District X j ~ r r ~ DISTRICT AGREEMENT 12-522 ATTACHMENT 3 DEFINTTIONS Basic Design Features - A general description of the facility: • Design speed of State Highway facility and Local Agency roads and streets. 120 km/h and 75 km/h • Number of through lanes, auxiliary lanes and locations of interchanges and separations. 4 through lanes each direction, one auxiliary lane each direction, one through HOV lane each direction, 0.8 km to MacArthur Boulevard, 0.6 km to Dyer Road, 2.4 km to 55/405 interchange • Widths of through lanes, medians, and shoulders for both the State Highway facility and local roads and streets. FREEWAY: Lanes are 3.6 meters, median varies >5.4 meters, right shoulders are 3.0 meters, left shoulders vary from 0.6 meters to >3.0 meters; STREET: lanes vary 3.6 to 4.9 meters, median varies 3.6 to 4.9 meters • Need for special feature such as sound walls, transportation system management plans, HOV lanes, bridge widening, ramp metering, etc. See Figure 2-1.3A of State Project Development Procedures Manual for additional discussion of items to be considered as basic design features. Existing HOV lanes would be maintained, new HOV drop ramps would be implemented, Dyer Road under crossing would be widened, Alton Avenue over crossing would be constructed, ramp meters would be included on all four affected on-ramps Mandatory and Advisory Design Standards have been approved on 10/02/2001 and 8/23/2001 respectively. A-2009-03 3 r , INSU RANCE NO? REQUIRED DISTRICT AGREEMENT WORK M,4Y PROCEED 12-522 CLERK OF COUNCIL -'OATF~ ~ 1 4 2009 12-ORA-55 KP 11.21/13.44 (PM R6.97/R8.35) 12209-005501 District Agreement No. 12-522 -~ s COOPERATIVE AGREEMENT ° ~~ ~ THIS AGREEMENT, ENTERED INTO EFFECTIVE ON I~- k~R-IL. Cp , 200, is ~ ~ 6~ between the STATE OF CALIFORNIA, acting by and through its Department of _ s'" S Transportation, referred to herein as "STATE"; and CJ ~ CITY OF SANTA ANA, a charter city and a municipal corporation of the State of California, referred to herein as CITY. 1 DISTRICT AGREEMENT 12-522 RECITALS 1. STATE and CITY, pursuant to Streets and Highways Code sections 114 and 130, are authorized to enter into a Cooperative Agreement for improvements to State Highways within CTTY's jurisdiction. 2. CITY intends to construct a new Alton Over Crossing and HOV direct access drop ramps on State Route 55 (SR-55) at Alton Avenue, referred to herein as "PROJECT". 3. CITY intends to prepare Plans, Specifications and Estimates (PS&E) and perform right of way (R/W) activities, collectively referred to herein as "WORK", and is willing to fund one hundred percent (100°Io) of all capital outlay and staffing costs related to the PROJECT PS&E and R/W activities, except for the costs of STATE's Independent Quality Assurance (IQA) of WORK performed by or for CITY. 4. Delivery of the Project Report (PR) and Environmental Document (ED) were covered in a prior Cooperative Agreement executed by STATE and CITY on October 17, 2005 (District Agreement No. 12-214). 5. PROJECT construction will be the subject of a separate future cooperative agreement. 6. With the exception of STATE's IQA, STATE funds will not be used to finance any of the capital and support costs for PROJECT. 7. ' In case of inconsistencies, this Agreement supersedes any prior Memorandum of Understanding (MOU) relating to PROJECT. 8. The parties now define herein below the terms and conditions under which PROJECT is to be designed, R/W activities performed, and financed. SECTION I CITY"AGREES: 1. With the exception of STATE's IQA, to fund one hundred percent (100°Io) of all WORK costs. 2. To not use STATE funds for any PROJECT capital and support costs except as set forth in this Agreement. 3. To perform or have performed PS&E and R/W engineering and acquisition services in accordance with all State and Federal laws, regulations, policies and procedures and standards that STATE would normally follow. All such work shall be submitted to STATE for STATE's review, comment, and concurrence at appropriate stages of development. DISTRICT AGREEMENT 12-522 4. All Project work, except as set forth in this Agreement, is to be performed by CITY. Should CITY request that STATE perform any portion of PROJECT work, except as otherwise set forth in this Agreement, CITY shall first agree to reimburse STATE for such work pursuant to an amendment to this Agreement or a separate executed agreement. 5. To have detailed PS&E prepared, at no cost to STATE, and to submit to STATE, for STATE's review, concurrence, and/or approval at appropriate stages of development. The final PS&E for PROJECT shall be signed on behalf of CITY by a Civil Engineer registered in the State of California. CITY agrees to provide landscape plans prepared and signed by a licensed California Landscape Architect. 6. To have all necessary right of way maps and documents used to acquire right of way by CITY prepared by or under the direction of a person authorized to practice land surveying in the State of California. Each right of way map and document shall bear the appropriate professional seal, certificate number, expiration date of registration certification and signature of the licensed person in Responsible Charge of work. 7. To permit STATE to monitor and participate in the selection of personnel who will prepare the PS&E and provide the R/W engineering and acquisition services for PROJECT. CITY agree to consider any request by STATE to avoid a contract award or to discontinue the services of any personnel considered by STATE to be unqualified on the basis of credentials, professional expertise, failure to perform, and/or other pertinent criteria. 8. To submit to STATE for review, comment, concurrence, and/or approval all Right of Way Engineering Land-Net Maps and Right of Way Appraisal Maps, Records of Survey, and Right of Way Record Maps all prepared in accordance with STATE's Right of Way Manual, Chapter 6, Right- of Way Engineering, STATE's Plans Preparation Manual, STATE's Surveys Manual, applicable State laws, and other pertinent reference materials and examples as provided by STATE. 9. Personnel who perform the PS&E, and R/W shall be made available to STATE, at no cost to STATE, through completion of construction of PROJECT to discuss issues, which may arise during construction, and/or to make design revisions for contract change orders. CITY will make available its personnel or consultants to do all necessary corrections and to furnish the corrected product to STATE if, during the course of PROJECT, errors or omissions are discovered in any document, study or report which CITY provided pursuant to this Agreement, within a reasonable time as specified by STATE 10. To make written application to STATE for necessary encroachment permits authorizing entry of CITY onto SHS R/W to perform required PROJECT DEVELOPMENT work as more specifically defined elsewhere in this Agreement. CITY shall also require CITY's consultants and contractors to make written application to STATE for the same necessary encroachment permits. DISTRICT AGREEMENT 12-522 11. To be responsible for, and to the STATE's satisfaction, the investigation of potential hazardous material sites within and outside existing State Highway System right of way that could impact PROJECT as part of performing any work pursuant to this Agreement. If CITY discovers hazardous material or contamination within the PROJECT study area during said investigation, CITY shall immediately notify STATE. 12. To provide, at no cost to STATE, survey and mapping services necessary to perpetuate existing land net and alignment of monuments in accordance with sections 8771 and 8765 of the Business and Professions Code and to permanently monument the location of all roadway alignments, realignments, and R/W acquisitions. All of the above are to be shown on a Record of Survey filed with the County Surveyor. CITY shall deliver one copy of field notes, filed Corner Records, and the Record of Survey required for execution of the above obligation to STATE's District Division of Right of Way and Land Surveys. 13. A copy of all original survey documents resulting from surveys performed for PROJECT, including original field notes, adjustment calculations, final results, and appropriate intermediate documents, shall be delivered to STATE and shall become property of STATE. Three sets of contract prints shall be furnished for aerial mapping. One set will show control; the second set will contain a complete photo index consisting of two prints and a copy of the negative; and the third set will contain the original aerial photography negative. 14. To identify and locate all utility facilities within the area of PROJECT as part of the design responsibility for PROJECT. All utility facilities not relocated or removed in advance of construction shall be identified on the PS&E for PROJECT. 15. If any existing public and/or private utility facilities conflict with the construction of PROJECT or violate STATE's encroachment policy, CITY shall make all necessary arrangements with the owners of such facilities for their timely accommodation, protection, relocation, or removal in accordance with STATE's policy and procedure for those facilities located within the limits of the State Highway and in accordance with CITY' policy for those facilities located outside the State Highway. The costs. for the PROJECT'S positive identification and location, protection, relocation, or removal of utility facilities whether inside or outside SHS right of way shall be determined in accordance with Federal .and California laws and regulations, and STATE'S policies and' procedures, standards, practices, and applicable agreements including, but not limited to, Freeway Master Contracts. 16. To furnish evidence to STATE, in a form acceptable to STATE, that arrangements have been made for the protection, relocation, or removal of all conflicting utility facilities within the State Highway R/W and that such protection, relocation or removal of conflicting utility facilities has been the subject of environmental approval and will be completed prior to the award of the contract to construct PROJECT or is coordinated with construction in the PS&E for said contract. Evidence shall include a copy of all required State Highway encroachment permits. DISTRICT AGREEMENT 12-522 17. CITY shall require any utility owner and/or its contractor performing any work within the State Highway R/W to obtain an encroachment permit from STATE prior to the beginning of work. 18. To acquire and furnish all R/W, if any, outside of the existing State highway R/W and to perform all R/W activities, including all eminent domain activities, if necessary, at no cost to STATE, and in accordance with procedures acceptable to STATE. These activities shall comply with all applicable State and Federal laws and regulations, subject to STATE's IQA to insure that the completed work is acceptable for incorporation into the State Highway R/W. 19. To utilize the services of a qualified public agency or a qualified consultant, in accordance with STATE's Local Assistance Procedures Manual and as confirmed by STATE's District Division Chief of Right of Way, in all matters related to the acquisition of R/W in accordance with STATE's procedures as published in STATE's current Right of Way Manual. Whenever personnel other than personnel of a qualified public agency are utilized, administration of the personnel contract shall be performed by a qualified Right of Way person employed or retained by CITY. 20. To certify legal and physical control of R/W ready for construction and that all R/W parcels were acquired in accordance with applicable State and Federal laws and regulations, subject to review and concurrence by STATE prior to the advertisement for bids for the contract to construct PROJECT. 21. To deliver to STATE legal title to the R/W, including access rights, if any, free and clear of all encumbrances detrimental to STATE's present and future uses not later than the acceptance date by STATE for maintenance and operation of the highway facility. Acceptance of said title by STATE is subject to a review of a Policy of Title Insurance in the name of the State of California to be provided and paid for by CITY. 22. Since the PROJECT construction phase is the subject of a future agreement, CITY in administering and contracting to perform the other phases of the PROJECT, namely design and right of way, agrees to include a "conflict of interest" requirement in the PROJECT design consultant contracts that prohibits that design consultant from being employed or under contract to the future PROJECT construction contractor. 23. If CITY desires to have STATE advertise, award, and administer the construction contract for PROJECT, CITY shall provide STATE with plans in a format acceptable to STATE. Reimbursement to STATE for costs incurred by STATE to advertise, award, and administer the construction contract for PROJECT will be covered in the separate Cooperative Agreement. 24. All aerial photography and photogrammetric mapping shall conform to STATE's current standards. 25. A copy of all original survey documents resulting- from surveys performed for PROJECT, including original field notes, adjustment calculations, final results, and appropriate intermediate documents, shall be delivered to STATE and shall become DISTRICT AGREEMENT 12-522 property of STATE. For aerial mapping, all information and materials listed in the document "Materials Needed to Review Consultant Photogrammetric Mapping" shall be delivered to STATE and shall become property of STATE. 26. All original recorded land title documents created by PROJECT shall be delivered to STATE and become property of STATE. 27. To submit to STATE a list of STATE horizontal and vertical control monuments that will be used to control surveying activities for PROJECT. SECTION II STATE AGREES• 1. At no cost to CITY, to provide IQA to assure that CTTY's PS&E and R/W activities are performed in full compliance and in accordance with STATE's then effective policies, procedures, standards, and practices. This IQA function includes both the obligation and authority to reject PROJECT work and materials accepted by CITY, to order any actions needed for public safety or the preservation of property, and to assure compliance with all provisions of the encroachment permit(s) issued to CITY and CITY' contractor. 2. Upon proper application by CITY and by CITY's consultants, to issue, at no cost to CITY and CTTY's contractor, the necessary encroachment permits for required work within the State Highway R/W, as more specifically defined elsewhere in this Agreement. SECTION III IT IS MUTUALLY AGREED: 1. All obligations of STATE under the terms of this Agreement are subject to the ap- propriation of resources by the Legislature, State Budget Act authority, and the allocation of funds by the California Transportation Commission (CTC). 2. The parties to this Agreement understand and agree that STATE's IQA is defined as providing STATE policy and- procedural guidance through the completion of the PROJECT plans, specifications and estimate (PS&E) and right of way phases administered by CITY. This guidance includes prompt reviews by STATE to assure that all work and products delivered or incorporated into the PROJECT by CITY conform with then existing STATE standards. IQA do not include any PROJECT DISTRICT AGREEMENT 12-522 related work deemed necessary to actually develop and deliver the PROJECT nor does it involve any validation to verify and recheck any work performed by CITY and/or its consultants or contractors and no liability will be assignable to STATE, its officers and employees by CITY under the terms of this Agreement or by third parties by reason of STATE's IQA activities. All work performed by STATE pursuant to an amendment to this agreement that is not direct IQA shall be chargeable against PROJECT funds as a service for which STATE will invoice its actual costs and CITY will pay or authorize STATE to reimburse itself from the available PROJECT funds.. 3. To not use STATE funds for any PROJECT capital and support costs except costs of STATE `s IQA. ' 4. The Project Report (PR) for PROJECT, approved on April 13, 2006, is by this reference, made an express part of this Agreement. 5. The basic design features shall comply with those addressed in the approved PR, unless modified as required for completion- of the PROJECT's environmental documentation and/or if applicable, requested by the Federal Highway Administration (FHWA). 6. The design and R/W activities for PROJECT shall be performed in accordance with STATE's standards and practices current as of the date of performance. Any exceptions to applicable design standards shall first be approved by STATE via the processes outlined in STATE's Highway Design Manual and appropriate memorandums and design bulletins published by STATE. In the event that STATE proposes and /or requires a change in design standards, implementation of new or revised design standards shall be done as part of the work on PROJECT in accordance with STATE's current Highway Design Manual Section 82.5, "Effective Date for Implementing Revisions to Design Standards". STATE shall consult with CITY in a timely manner regarding effect of proposed and/or required changes on PROJECT. 7. The party that discovers HM (Hazardous Material) will immediately notify the other party(ies) to the Agreement. HM-1 is defined as hazardous material (including but not limited to hazardous waste) that requires removal and disposal pursuant to federal or state law, whether it is disturbed by PROJECT or not. HM-2 is defined as hazardous material (including but not limited to hazardous waste) that may require removal and disposal pursuant to federal or state law, only if disturbed by PROJECT. 8. STATE, independent of PROJECT, is responsible for any HM-1 found within existing SHS right of way. STATE will undertake HM-1 management activities with minimum impact to PROJECT schedule and will pay all costs for HM-1 management activities. DISTRICT AGREEMENT 12-522 CITY, independent of PROJECT, is responsible for any HM-1 found outside existing SHS right of way. CITY will undertake HM-1 management activities with minimum impact to PROJECT schedule and will pay all costs for HM-1 management activities. 9. If HM-2 is found within the limits of PROJECT, the public agency responsible for advertisement, award; and administration (AAA) of the PROJECT construction contract will be responsible for HM-2 management activities. Any management activity cost related to HM-2 is a PROJECT construction cost. 10. Management activities related to either HM-1 or HM-2 include, without limitation, any necessary manifest requirements and designation of disposal facility. 11. STATE's acquisition or acceptance of title to any property on which any hazardous material is found will proceed in accordance with STATE's policy on such acquisition. 12. CITY agrees to obtain, as a PROJECT cost, all necessary PROJECT permits, agreements, and/or approvals from appropriate regulatory agencies, unless the parties agree otherwise in writing. If STATE agrees in writing to obtain said Project permits, agreements, and/or approvals, those said costs shall be a PROJECT 13. CITY shall be fully responsible for complying with and implementing any and all environmental commitments set forth in the environmental documentation, permit(s), agreement(s), and/or approvals for PROJECT. The costs of said compliance and implementation shall be a PROJECT cost. 14. If there is a challenge to the environmental documentation, including supporting investigative studies . and/or technical environmental report(s), permit(s), agreement(s), and/or approvals for PROJECT, all legal costs associated with those said legal challenges shall be a PROJECT cost. 15. All administrative reports, studies, materials, and documentation, including, but not limited to, all administrative drafts and administrative finals, relied upon, produced, created or utilized for PROJECT will be held in confidence pursuant to Government Code section 6254.5(e). The parties agree that said material will not be distributed, released or shared with any other organization, person or group other than the parties' employees, agents and consultants whose work requires that access without the prior written approval of the party with the authority to authorize said release and except as required or authorized by statute or pursuant to the terms of this Agreement. 16. If during preparation of PS&E, performance of R/W activities or performance of PROJECT construction, new information is obtained which requires additional environmental documentation to comply with CEQA and, if applicable, NEPA, this agreement will be amended to include completion of those additional tasks. DISTRICT AGREEMENT 12-522 17. STATE will prepare the revised Freeway Agreement and obtain approval for the new public road connection(s) from the CTC. CITY will prepare the necessary exhibits to complete the revised Freeway Agreement. 18. Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not party to this Agreement or to affect the legal liability of either party to the Agreement by imposing any standard of care with respect to the development or design of State Highways and public facilities different from the standard of care imposed by law. 19. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction conferred upon CITY or arising under this Agreement. It is understood and agreed that CITY will fully defend, indemnify and save harmless STATE and all its officers and employees from any and all claims, suits, or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement. 20. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction conferred upon STATE or arising under this Agreement. It is understood and agreed that STATE will fully defend, indemnify and save harmless CITY and all its officers and employees from any and all claims, suits, or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement. 21. This Agreement may be terminated or provisions contained herein may be altered, changed, or amended by mutual consent of the parties hereto. 22. No alteration or variation of the terms of this Agreement shall be valid unless made by a formal amendment executed by the parties hereto and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 23. Except as otherwise provided in Article 16 above, this Agreement shall terminate upon satisfactory completion of all post-PROJECT construction obligations of CITY and the delivery of required PROJECT construction documents, with concurrence of STATE, or on December 31, 2015, whichever is earlier in time, except that the ownership, operation, maintenance, indemnification, environmental commitments, legal challenges, and claims articles shall remain in effect until terminated or modified, in writing, by mutual agreement. Should any construction related or other claims arising out of PROJECT be asserted against one of the parties, the parties agree to extend the fixed termination date of this Agreement, until such time as the construction related or other claims are settled, dismissed or paid.. DISTRICT~AGREEMENT 12-522 STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION WILL KEMPTON Director of Transportation By: Jim Beil Deputy District Director Capital Outlay Program CITY OF SANTA ANA B David N. Ream City Manager Attest:~~-~~ ° ~~-i ~ City Cierk AFR ~ ~ 2009 APPROVED AS TO FORM. AND PROCEDURE: Attorney APPROVED S F RM AND PROCEDURE: Attorney Department of Transportation CERTIFIED AS TO AVAILABLE FUNDS: District Budget Manager CERTIFIED AS TO FINANCIAL TERMS AND CONDITIONS: ccou ting Administrator -- DISTRICT AGREEMENT 12-522 SCOPE OF WORK This Scope of Work outlines the specific areas of responsibility for various project development activities for the proposed Alton OC and Direct HOV Drop Ramps on SR-55 between MacArthur Blvd to Dyer Rd. 1. CITY and STATE concur that the proposal is a Category-3 as defined in STATE's Project Development Procedures Manual. 1. STATE will review, monitor, and approve all project development reports, studies, and plans, and provide all necessary implementation activities up to, but not including advertising of the project. 2. The existing freeway agreement need to be revised and has been revised as an attachment for the approval of New Public Road Connection (NPRC) of direct access HOV drop ramps to SR-55 from California Transportation Commission {CTC). 3. All phases of the project, from inception through construction, whether done by CITY or STATE, will be developed in accordance with all policies, procedures, practices, and standards that STATE would normally follow. 4. Detailed steps in the project development process are attached to this Scope of Work. These Attachments are intended as a guide to STATE and CITY staff. DISTRICT AGREEMENT 12-522 ATTACHMENT 2 DESIGN PHASE ACTIVITIES PROJECT ACTIVITY 1. PRELIMINARY COORDINATION Request 1 -Phase EA Field Review of Site Provide Geometrics Approve Geometrics Obtain Surveys & Aerial Mapping Obtain Copies of Assessor Maps and Other R/W Maps Obtain Copies of As-Builts Send Approved Geometrics to Local Agencies for Review Revise Approved Geometrics if Required Approve Final Geometrics Determine Need. for Permits from Other Agencies Request Permits Initial Hydraulics Discussion with District Staff Initial Electrical Design Discussion with District Staff Initial Traffic & Signing Discussion with District Staff Initial Landscape Design Discussion with District Staff Plan Sheet Format Discussion 2. ENGINEERING STUDIES AND REPORTS Prepare & Submit Materials Report & Typical Section Review and Approve Materials Report & Typical Section Prepare & Submit Landscaping Recommendation Review & Approve Landscaping Recommendation Prepare & Submit Hydraulic Design Studies Review & Approve Hydraulic Design Studies Prepare & Submit Bridge APS, Structures Foundation, General Plan & Structure Type Selection Review & Approve Bridge APS, Structures Foundation, General Plan & Structure Type Selection RESPONSIBILITY STATE CITIES X X X X X X X X X X X X X X X X X X X X X X X X X X X X DISTRICT AGREEMENT 12-522 RESPONSIBILITY STATE CITIES PROJECT ACTIVITY 3. R/W ACQUISITION & UTILITIES (Used when qualified Local Agency is performing R/W activities.) Request Utility Verification X Request Preliminazy Utility Relocation Plans from Utilities X Prepare R/W Requirements X Prepaze R/W and Utility Relocation Cost Estimates X Submit R/W Requirements & Utility Relocation Plans for Review X Review and Comment on R/W Requirements X Longitudinal Encroachment Review X Longitudinal Encroachment Application to District X Approve Longitudinal Encroachment Application X Request Final Utility Relocation Plans X Check Utility Relocation Plans X Submit Utility Relocation Plans for Approval X Approve Utility Relocation Plans X Submit Final R/W Requirements for Review & Approval X Fence and Excess. Land Review X R/W Layout Review X Approve R/W Requirements X Obtain Title Reports X Complete Appraisals X Review and Approve Appraisals for Setting Just Compensation X Prepaze Acquisition Documents g Acquire R/W X Open escrows and Make Payments X Obtain Resolution of Necessity X Perform Eminent Domain Proceedings g Provide Displacee Relocation Services X Prepare Relocation Payment Valuations X Provide Displacee Relocation Payments X Perform Property Management Activities X Perform R/W Clearance Activities X Prepare and Submit Certification of R/W X Review and Approve Certification of R/W X Transfer R/W to STATE X Approve & Record Title Transfer Documents X Prepaze R/W Record Maps X DISTRICT AGREEMENT 12-522 RESPONSIBILITY STATE CITIES PROJECT ACTIVITY 4. PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES Prepare and Submit Preliminary Stage Construction Plans X Review Preliminary Stage Construction Plans X Calculate and Plot Geometrics X Cross-Sections & Earthwork Quantities Calculation X Prepare and Submit BEES Estimate X Put Estimate in BEES X Local Review of Preliminary Drainage Plans and Sanitary Sewer and X Adjustment Details Prepare & Submit Preliminary Drainage Plans X Review Preliminary. Drainage Plans X Prepare Traffic Striping and Roadside Delineation Plans & Submit for X Review Review Traffic Striping and Roadside Delineation Plans X Prepare & Submit Landscaping and/or Erosion Control Plans X Review Landscaping and/or Erosion Control Plans X Prepare & Submit Preliminary Electrical Plans X Review Preliminary Electrical Plans X Prepare & Submit Preliminary Signing Plans X Review Preliminary Signing Plans X Quantity Calculations X Safety Review X X Prepare Specifications X Prepare & Submit Checked Structure Plans and Calculations X Review & Approve Checked Structure Plans and Calculations X Prepare Final Contract Plans X Prepare Lane Closure Requirements X Review and Approve Lane Closure Requirements X Prepare & Submit Striping Plan X Review & Approve Striping Plan X . Prepare Final Estimate X Prepare & Submit Draft PS&E X Review Draft PS&E X Finalize & Submit PS&E to District ~g DISTRICT AGREEMENT 12-522 ATTACHMENT 3 DEFINITIONS Basic Design Features - A general description of the facility: • Design speed of State Highway facility and Local Agency roads and streets. 120 km/h and 75 km/h • Number of through lanes, auxiliary lanes and locations of interchanges and separations. 4 through lanes each direction, one auxiliary lane each direction, one through HOV lane each direction, 0.8 km to MacArthur Boulevard, 0.6 km to Dyer Road, 2.4 km to 55/405 interchange • Widths of through lanes, medians, and shoulders for both the State Highway facility and local roads and streets. FREEWAY: Lanes are 3.6 meters, median varies >5.4 meters, right shoulders are 3.0 meters, left shoulders vary from 0.6 meters to >3.0 meters; STREET: lanes vary 3.6 to 4.9 meters, median varies 3.6 to 4.9 meters • Need for special feature such as sound walls, transportation system management plans, HOV lanes, bridge widening, ramp metering, etc. See Figure 2-1.3A of State Project Development Procedures Manual for additional discussion of items to be considered as basic design features. Existing HOV lanes would be maintained, new HOV drop ramps would be implemented, Dyer Road under crossing would be widened, Alton Avenue over crossing would be constructed, ramp meters would be included on all four affected on-ramps Mandatory and Advisory Design Standards have been approved on 10/02/2001 and 8/23/2001 respectively.