HomeMy WebLinkAboutSANTA ANA UNIFIED SCHOOL DISTRICT/CENTRAL COUNTY ROP - 2009 City of Santa Ana
4relo: Clerk of the Council
AGREEMENT TERMINATION
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A- 2009 -072
Contract No.
AGREEMENT UNDER THE WORKFORCE INVESTMENT ACT
THIS AGREEMENT, made and entered into this I" day of July 2009 by and between
the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the
Constitution and laws of the State of California ( "CITY ") and Santa Ana Unified School
District /Career Development/ROP ( "CONTRACTOR ").
W- I- T- N- E- S- S -E -T -H
Recitals:
A. CITY has been designated a Local Workforce Investment Area (LWIA) under
the Workforce Investment Act of 1998, Public Law 105 -220 ( "the Act ").
B. The State of California has created the LWIA to administer the Act programs
operated by the State of California pursuant to the Act.
C. As a LWIA, CITY is entitled to receive federal funds to establish programs to
prepare economically disadvantaged youths for entry into the labor market and to provide basic skills
development to those individuals who are economically disadvantaged or otherwise face serious
barriers to succeeding in life. One goal of California's Workforce Investment System is to provide
youth with the opportunities to achieve career goals that will allow them to successfully compete in the
labor market and prepare them for higher education.
D. CONTRACTOR is experienced in operating education, occupational
development and employment programs for economically disadvantaged youths for entry into the labor
market ( "said program ").
E. CONTRACTOR is willing to operate said program pursuant to the Act and
California law.
WHEREFORE, for and in consideration of the respective and mutual covenants and
promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties
hereto do hereby agree as follows:
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I.
CONTRACTOR'S OBLIGATIONS
A. CONTRACTOR agrees to provide the following services pursuant to said
program, as more specifically set forth in CONTRACTOR'S program narrative contained in "Exhibit
A" and in the Statement of Work (Exhibit B), attached hereto and by this reference incorporated
herein:
CONTRACTOR'S failure to provide said services may be grounds for CITY to readjust
the level of payment to CONTRACTOR otherwise provided for hereinafter.
B. CONTRACTOR agrees to provide benefits to individuals who participate in the
activities and services funded by this Agreement ( "participants ") in accordance with the standards and
requirements set forth in Workforce Investment Act of 1998, Public Law 105 -220.
C. CONTRACTOR agrees to perform the services set forth herein in a professional,
timely and diligent manner.
D. CONTRACTOR shall provide wages and benefits to individuals who participate
in the activities and services funded by this Agreement ( "participants ") in accordance with the
standards and requirements of the Act, including Section 181 of the Act.
E. CONTRACTOR shall adhere to the Labor Standards described in the Act
including Section 181 of the Act.
F. CONTRACTOR agrees to comply with the "Complaint Handling Procedures under
the WIA ", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR
§667.200, Subpart F. CONTRACTOR shall advise participants of their rights to file complaints under
the Act and the procedures for resolution of any complaints. CITY's procedures for handling
complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall
be followed and any decision of CITY, the State or the federal government relating to the complaint
shall be binding and followed by CONTRACTOR. CONTRACTORS who are employers shall operate
a grievance system that incorporates CITY's procedures for resolution of complaints relating to the
terms and conditions of employment; these procedures shall be approved in writing by CITY.
G. As a condition of this award of financial assistance under the Act to
CONTRACTOR from CITY, CONTRACTOR assures, with respect to operation of all programs or
activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry
out such programs or activities, that it will comply fully with the nondiscrimination and equal
opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity
provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the
requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of
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the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended;
the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and
with all applicable requirements imposed by or pursuant to regulations implementing those laws,
including, but not limited to, 29 CFR Part 33 and 37. The United States, the State of California and
CITY have the right to seek judicial enforcement of this assurance.
H. CONTRACTOR agrees that no participant(s) shall commence training prior to the
approval of funding pursuant to Section 123 of the Act.
I. CONTRACTOR agrees to maintain such records and submit such reports, data and
information, on the form and containing such information, at such times as CITY may request or
require regarding the performance of CONTRACTOR'S services or activities, costs or other data,
including but not limited to, participants' attendance, payroll records and job duty statements.
CONTRACTOR agrees to forward to the Santa Ana Work Center Administrative
Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California 92701 a completed Workforce
Investment Act Application form (WIA EWIR) and supporting documents within 45 days of
application date; a complete Workforce Investment Act Enrollment/Registration form (WIA EWIE)
within 30 days of determination (reviewer) date; any subsequent updates to EWIE within 10 days of the
begin date of activity or end date of an activity; Workforce Investment Act Youth Test Scores form
(WIA EYTS) within 30 days of application date; Workforce Investment Act Exit form (WIA EWIT)
within 15 days of completion/termination of active enrollment of trainee; and the Workforce
Investment Act Follow -Up Contact Information form (WIA EWIF) within 21 days following 30, 60,
90,180, 270, and 360 days of exit.
CITY, the State of California and the United States government and /or their
representatives shall have access for purposes of monitoring, auditing and examining of
CONTRACTOR'S activities, performance, books, documents, papers, and records of CONTRACTOR
subcontractors, bookkeepers and accountants, and employees and participants related to this
Agreement. Such agencies or representatives shall also schedule on -site monitoring in their discretion.
Monitoring activities may also include, but are not limited to, questioning employees and participants
and entering any premises or onto any site in which any of the services or activities funded hereunder
are conducted or in which any of the records of CONTRACTOR are kept. Nothing herein shall be
construed to require access to any privileged or confidential information as set forth in federal or state
law.
In the event CONTRACTOR does not make the above - referenced documents available
within the City of Santa Ana, California, CONTRACTOR agrees to pay all necessary and reasonable
expenses incurred by CITY in conducting any audit at the location where said records and books of
account are maintained.
All accounting records and evidence pertaining to all costs of CONTRACTOR and all
documents related to this Agreement shall be kept available at the location where CONTRACTOR
conducted the program, as well as in the County of Orange, for the duration of this Agreement and
thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints,
claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b)
costs and expenses of this Agreement to which CITY, the State of California or the United States
Government take exception, shall be retained beyond the three (3) years until resolution of disposition
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of such appeals, litigation, claims, or exceptions.
J. Without prejudice to any other section of this Agreement, CONTRACTOR
shall, where applicable, maintain the confidential nature of information provided to it concerning
participants in accordance with the requirements of federal and state law. Notwithstanding the
foregoing, CONTRACTOR agrees to submit to CITY, the State of California and /or the United States
Government or their representatives, all records requested for administrative purposes, including
audits, examinations, monitoring and verification of records submitted by CONTRACTOR, costs
incurred and services rendered hereunder.
K. CONTRACTOR agrees to complete in triplicate, a monthly InvoiceNoucher on
CITY's InvoiceNoucher form, showing in detail the amount of money already expended by
CONTRACTOR hereunder, as this is a cash reimbursement contract. Accounting records must be
supported by such source documentation such as cancelled checks, paid bills, payrolls, time and
attendance records, contract and subgrant award documents [29 CFR— Subpart C, Section 97.20 (b)(6)].
CONTRACTOR agrees to submit the above - stated documents to the WIB Administrative Office, 1000
East Santa Ana Blvd., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month
following the month in which CONTRACTOR'S services are performed. Should CONTRACTOR fail
to deliver said documents to CITY, CITY shall have the option to cancel this Agreement by giving
CONTRACTOR ten (10) days written notice thereof. CONTRACTOR shall either return to the CITY
excess revenues over costs or use such excess revenues as program income by utilizing such program
income for additional training activities authorized under the Act.
L. CONTRACTOR agrees to expend all funds in accordance with all applicable
federal, state and local laws and regulations. CONTRACTOR also agrees to provide at
CONTRACTOR'S own expense supplies and other costs of said PROGRAM.
M. CONTRACTOR shall arrange independently for an audit that includes WIA
funds received from CITY, in accordance with the Act, 20 CFR Section 667.200 and OMB Circular A-
133. CONTRACTOR shall submit one original of each required audit report to CITY within (30) days
after the date received by CONTRACTOR. Should CONTRACTOR fail to comply with these
requirements, CITY may at its option withhold payment of funds, or disallow funds or suspend
additional grant funds.
N. CONTRACTOR shall not expend funds pursuant to this Agreement to provide
services to any participant where costs of training are paid for by any other person or entity.
O. CONTRACTOR shall comply with the provisions of Circular A -102 of the U.S.
Office of Management and Budget (OMB) and the related "Common Rule" entitled "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local Government ",
Subpart C, paragraphs 37 and 42, Circular A -128, and all other applicable federal statutes and
executive orders and their implementing regulations, including regulations at 29 CFR Part 97.
P. CONTRACTOR shall comply with the requirements of federal regulations
found at 29 CFR 93 which provide that no appropriated funds may be expended by the recipient of a
federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting
to influence an officer or employee of any agency, member of Congress or an officer or employee of a
member of Congress in connection with awarding of any federal contract, the making of any federal
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grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or
modification of any federal contract, grant, loan or cooperative agreement. CONTRACTOR shall sign
a certification to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference
incorporated herein. CONTRACTOR shall submit said signed certification to CITY prior to
performing any of its obligations under this Agreement and prior to any obligation arising on the part
of CITY to pay any sums to CONTRACTOR under the terms and conditions of this Agreement.
Q. CONTRACTOR agrees to provide a drug -free work place and to execute a
certification as set forth in "Exhibit E" attached hereto and incorporated herein by this reference.
R. CONTRACTOR, in accordance with the Child Support Compliance Act,
recognizes and acknowledges the importance of child and family support obligations and shall fully
comply with all state and federal laws relating to child and family support enforcement, including, but
not limited to: disclosure of information and compliance with earnings assignment orders, as provided
in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to
the best of its knowledge is fully complying with the earnings assignment orders of all employees and
is providing the names of all new employees to the New Employee Registry maintained by the
California Employment Development Department (EDD).
S. CONTRACTOR agrees to comply with all applicable provisions of the ACT and
the federal regulations, including but not limited to the regulations found at 20 CFR part 629.
T. CONTRACTOR agrees to provide priority of services for veterans and eligible
spouses pursuant to 20 CFR part 1010 and the regulations implementing priority of service for veterans
and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act
published at 73 Fed.Reg. 78132 on December 19, 2008.
II.
CITY'S OBLIGATIONS
A. CITY agrees to pay to CONTRACTOR when, if and to the extent federal funds
are received under the provisions of the Act a sum not to exceed one hundred fifty three thousand
three hundred dollars ($153,300) for CONTRACTOR'S performance in accordance with the payment
schedule attached hereto as "Exhibit F" during the period of this Agreement. Said sum shall be paid
after CITY receives invoices submitted by CONTRACTOR as provided hereinabove.
B. CITY agrees to provide for on -site monitoring reviews of said
program operation at least twice annually. In addition, monthly desk -top reviews of pertinent
information will be conducted.
C. CITY has the right to de- obligate the funds hereunder and take such funding
back from CONTRACTOR due to any of the following reasons: (a) lack of performance by
CONTRACTOR; (b) lack of fiscal accountability of CONTRACTOR; or (c) decrease in available
funding.
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III.
TIME PERIOD OF AGREEMENT
This Agreement shall commence on July 1, 2009 and all duties arising under this
Agreement shall have been performed by June 30, 2010 . The term of this Agreement may be extended
by a writing executed by the Deputy City Manager for Development Services and the City Attorney.
IV.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall it be
construed to create an employer - employee relationship, a joint venture relationship, or to allow the City
to exercise discretion or control over the professional manner in which Consultant performs the
services which are the subject matter of this Agreement; however, the services to be provided by
Consultant shall be provided in a manner consistent with all applicable standards and regulations
governing such services. Consultant shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
V.
WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS
A. CONTRACTOR shall use appropriate funds received from CITY to provide
workers' compensation to all those hired by CONTRACTOR under this Agreement.
B. CONTRACTOR shall have the right to hire, dismiss, or promote its employees
or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard
does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any
other applicable law, and CONTRACTOR maintains itself as an Equal Opportunity employer.
VI.
APPLICABLE GUIDELINES
A. The parties hereto agree that CONTRACTOR shall comply with all applicable
federal and state laws and regulations, including, but not limited to the Performance Standards
(Exhibit B) and general program requirements described in Sections 106 and 141 of the Act (29 USC
Sections 1516 and 1551) and applicable regulations, and the U.S. Department of Labor guidelines and
regulations, including amendments or revisions made during the terms of this Agreement. Said
applicable laws are hereby incorporated by reference and made as part of this Agreement as though
fully set forth herein.
B. CONTRACTOR also assures and certifies that:
1. CONTRACTOR acknowledges and confirms that the U.S. Department
of Labor has established three (3) common measures for youth: (a) Placement in employment or
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education; (b) Attainment of degree or certificate; and, (c) Literacy or numeracy gains. With regard to
the Summer Youth Program, the only measure is "Work Readiness ". Pending WIA reauthorization
and or U.S. Department of Labor and EDD updates, CONTRACTOR agrees to implement and shall
meet any additional performance measures that may be subsequently required by the Workforce
Investment Act or by any other Federal, State, and local law.
2. CONTRACTOR shall comply with Title VII of the Civil Rights Act of
1964 (P.L. 83 -354) and in accordance with Title VII of the Act, no person shall, on the grounds of race,
color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under this Agreement.
3. CONTRACTOR shall comply with any and all federal laws limiting the
political activity of employees hired under this Agreement.
4. CONTRACTOR shall comply with the requirements that no program
under the Act shall involve political activities.
5. RECORD INSPECTION. CONTRACTOR shall provide the U.S.
Department of Labor and the Controller General, by and through any authorized representative, as well
as the WIB Administrative Office, access to and the right to examine all records, books, papers or
documents relating to the accounting and use of funds under this Agreement for a three -year period
from and after the effective date of this Agreement.
6. No person with responsibilities in the operation of any program under the
Act shall discriminate with respect to any program participant or any application for participation in
such program because of race, creed, color, national origin, sex, political affiliation or beliefs.
7. CONTRACTOR shall maintain appropriate standards for health and
safety in work and training situations.
8. CONTRACTOR shall comply with general provisions, assurances, and
certifications attached hereto as "Exhibit G" and incorporated herein.
9. EQUAL OPPORTUNITY. Any literature distributed by
CONTRACTOR for the purpose of apprising businesses, participants, or the general public of its
programs under this Agreement shall state that its programs are supported by the City of Santa Ana and
the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity
employer /program" and that "auxiliary aids and services are available upon request to individuals with
disabilities."
10. Based on the population eligible to be served, or likely to be
directly affected by the WIA program or activity, the services or information may need to be provided
in a language other than English in order to allow such population to be effectively informed about or
able to participate in the program or activity. Pursuant to 29 CFR 37.35, the Contractor must take
reasonable steps to provide services and information in appropriate languages after considering the
scope of the program or activity, and the size and concentration of the population that needs services or
information in a language other than English.
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11. CONTRACTOR certifies that all property, finished or unfinished
documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of
in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the
CONTRACTOR by the CITY and /or purchased by the CONTRACTOR with funds pursuant to this
Agreement, will be limited to use within the activities outlined in this agreement and will remain the
property of the United States Government and /or CITY. Upon termination of this Agreement,
CONTRACTOR will immediately return such tools and /or equipment to the CITY or dispose of them
in accordance with the direction of the CITY.
12. CONTRACTOR certifies that this Agreement does not provide for the
advancement or aid to any religious sect, church or creed, or sectarian purpose nor does it help to
support or sustain any school, college, university, hospital or other institution controlled by any
religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the
Constitution of the State of California, regarding separation of church and state.
13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The
CONTRACTOR will disclose to the CITY any invention, written product, computer program
developed or data assembled as a result of performance of work under this Agreement within seventy
four (74) days of invention, development or assembly. The CITY, State of California, and U.S.
Department of Labor will have the right to patent any invention and copyright any written product or
computer program or data generated by CONTRACTOR. Upon written request, CONTRACTOR will
transfer all pertinent information, specifications and right, title and interest to the designated agency.
14. INVENTIONS, PATENTS AND COPYRIGHTS.
A. Reporting Procedure. If any project produces patentable items, patent rights,
processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or
agreement, the CONTRACTOR shall report the fact promptly and fully to the CITY. The CITY shall
report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY
and the DOL and its representative on these matters, the DOL shall determine whether to seek
protection on the invention or discovery. The DOL and its representative shall determine how the
rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated
and administered in order to protect the public interest consistent with the "Governmental Patent
Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23,
1971, and Statement of Government Patent Policy as printed in 36 FR 16889).
B. Copyright Policy.
1. Unless otherwise provided in the terms of the grant or agreement, when copyright -
able material is developed in the course of or under a DOL Grant or agreement, the author and the
CITY which developed the work is free to copyright material or to permit others to do so. The
CONTRACTOR and the Workforce Investment Board (WIB) shall have a royalty -free, nonexclusive
and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted
material.
2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes:
(a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or
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subgrant; (b) Any right of copyright to which a grantee, subgrantee or a CONTRACTOR purchases
ownership with grant support; and (c) CONTRACTOR shall comply with the requirements of 29
CFR Part 97.34.
C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data
first procured or delivered under this Agreement.
15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder
exceeds $100,000, CONTRACTOR must comply with Section 306 of the Clean Air Act [(42 USC
1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and
Environmental Protection Agency ( "EPA ") regulations (40 CFR Part 15) as any may now exist or be
hereafter amended. Under these laws and regulations, the CONTRACTOR assures that:
(a) No facility to be utilized in the performance of the proposed grant has been listed
on the EPA List of Violating Facilities;
(b) It will notify CITY prior to award of the receipt of any communication from the
Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be
utilized for the grant is under consideration to be listed on the EPA List of
Violating Facilities;
(c) It will notify the CITY and the EPA about any known violation of the above laws
and regulations.
C. CONTRACTOR agrees to adhere to the following STANDARDS OF CONDUCT:
1. General Assurance. Every reasonable course of action will be taken by CONTRACTOR in
order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This
Agreement will be administered in an impartial manner, free from errors to gain personal, financial
political gain. CONTRACTOR, its officers and employees, in administering this Agreement, will
avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias,
special interest or desire for personal gain.
2. Employment of Former State or CITY Employees. CONTRACTOR will ensure that any of
its employees who were formerly employed by the State of California or CITY, in a position that could
have enabled such individuals to impact policy regarding or implementation of programs covered by
this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this
Agreement for a period of not less than two years following the termination of such employment.
3. Conducting Business Involving Relatives No relative by blood, adoption or
marriage of any executive or employee of CONTRACTOR will receive favorable treatment when
considered for enrollment in programs provided by, or employment with, CONTRACTOR.
4. Conducting Business Involving Close personal Friends and Associates.
Executives and employees of CONTRACTOR will be particularly aware of the varying degrees of
influence that can be exerted by personal friends and associates and, in administering this Agreement,
will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is
being granted to friends and associates. When it is in the public interest for CONTRACTOR to
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conduct business with a friend or associate of an executive or employee of CONTRACTOR, an elected
official in the area or a voting or non - voting member of the Workforce Investment Board (WIB), a
permanent record of the transaction will be retained.
5. Avoidance of Conflict of Economic Interest. No executive or employee of
CONTRACTOR elected official in the area, or voting or non - voting member of a WIB, will solicit or
accept money or any other consideration from a third person, for the performance of an act reimbursed
in whole or part by CONTRACTOR or CITY. Supplies, materials, equipment or services purchased
with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No
voting member of the WIB will cast a vote on the provision of services or vote on any matter which
would provide direct financial benefit to that member or any business or organization which the
member directly represents.
6. Salary and Bonus Limitations. All Subrecipients of WIA program funds are required to
comply with federal requirements regarding the limitations on salary and bonus payments in
accordance with Public Law 109 -149, Section 7013.
VII.
HOLD HARMLESS
A. CONTRACTOR shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or
proceedings of any kind or nature, including, but not by way of limitation, workers' compensation
claims, resulting from or arising out of the negligent acts, errors or omission of CONTRACTOR, its
employees or subcontractors.
B. CONTRACTOR shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits,
actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of
CONTRACTOR, its employees or subcontractors.
VIII.
INSURANCE
1. Commercial General Liability. CONTRACTOR agrees to obtain and keep in force
during the term of this Agreement a policy of comprehensive commercial public liability insurance
insuring the State of California, CITY, and CONTRACTOR against any liability for accident, injury or
death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not
less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in
any single accident or occurrence. Said policy of comprehensive public liability insurance shall be
endorsed to provide to CITY and to the State of California, Employment Development Department, at
least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees,
and volunteers, and the State of California, its officers, employees, and volunteers as additional
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insured; and state that such coverage is primary to any other coverage or self - insurance of the State of
California and CITY. Governmental entities may substitute a certificate of self - insurance.
2. Automobile Liability Coverage. CONTRACTOR shall also obtain and maintain,
during the effective period of this Agreement, broad form automobile liability coverage with a
$1,000,000 limit unless reduced by CITY, which applies to both owned /leased and non -owned
automobiles used by CONTRACTOR employees or participants in performance of this Agreement, or,
in the event that CITY will not utilize such owned /leased automobiles but intends to require
employees, participants or other agents to utilize their own automobiles in the performance of this
Agreement, CONTRACTOR shall secure and maintain on file from all such employees, participants, or
agents as self - certification of automobile insurance coverage. Governmental entities may substitute a
certificate of self - insurance.
3. Workers' Compensation. If CONTRACTOR is an "employer ", as set forth in
California Labor Code Section 3300 et seq., or utilizes participants as "employees," as set forth in
California Labor Code Section 3350 et seq., CONTRACTOR shall obtain and keep in force during the
term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by
participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of
cancellation or modification. CONTRACTOR shall carry medical and accident insurance for those
participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to
California Labor Code Section 3350, et seq.
4. Equipment Coverage. CONTRACTOR shall purchase a policy or policies of
insurance covering loss or damage to any and all Equipment provided to or purchased by
CONTRACTOR in accordance with this Agreement. Said insurance shall be in the amount of the full
replacement value thereof, providing protection against the classification of fire, extended coverage,
vandalism, malicious mischief, theft, and special extended perils. Governmental entities may
substitute a certificate of self - insurance.
5. Proof of Insurance. Certificates and endorsements must be submitted and approved by
CITY prior to any work under this Agreement. CONTRACTOR understands that CITY will make no
payments under this Agreement until the required certificates and endorsements have been approved by
CITY.
IX.
CORPORATE STATUS
All corporate CONTRACTORS shall be in good standing, without suspension by the
California Secretary of State, Franchise Tax Board and Internal Revenue Service. Any change in
corporate status or suspension shall be reported immediately to CITY.
X.
ASSIGNABILITY
None of the duties of, or work to be performed by, CONTRACTOR under this Agreement
shall be subcontracted or assigned to any agency, consultant, or person without the prior written
consent of CITY. CONTRACTOR must submit all subcontracts and other agreements that relate to
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this Agreement to CITY. No subcontract or assignment shall terminate or alter the legal obligations of
CONTRACTOR pursuant to this Agreement.
XI.
LAWS GOVERNING THIS AGREEMENT
In its performance under this Agreement, CONTRACTOR shall fully comply with the
requirements of the following, whether or not otherwise referred to in this Agreement:
1. The Act and all applicable federal statutes, regulations, policies, procedures and directives,
including but not limited to, 20 C.F.R. Parts 652 and 660 through 671.
2. All applicable State statutes, regulations, policies, procedures and directives;
3. All applicable CITY policies, procedures and directives;
4. All applicable local ordinances and requirements, including use permits and licensing;
5. Court orders applicable to its operation; and,
6. The terms and conditions of this Agreement.
If any of the foregoing is enacted, amended, or revised, CONTRACTOR will comply with
such or will notify CITY after enactment or modification that it cannot so comply. CITY may
thereupon terminate this Agreement, if necessary.
XII.
EXCLUSIVITY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the employment of CONTRACTOR by CITY, and contains
all the covenants and agreements between the parties with respect to such employment. Each party to
this Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that no other agreement or amendment hereto shall be effective unless executed
in writing and signed by both CITY and CONTRACTOR.
XIII.
FRAUD
CONTRACTOR shall immediately report to CITY all instances and facts concerning
possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this
Agreement.
XIV.
CONTINGENCY OF FUNDS
CONTRACTOR acknowledges that approval of and funding for this Agreement is
Page 12 of 15
contingent upon State approval, and funds received or obligated from the State of California to CITY.
If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify
CONTRACTOR. Within twenty (20) days of receipt of such notice, CONTRACTOR shall modify or
cease operations as directed by CITY and negotiate necessary modification to this Agreement and /or
reimbursement of costs incurred hereunder.
XV.
TERMINATION
This Agreement may be terminated by either party at its sole discretion, upon thirty (30)
days written notice to the other party. Notice shall be deemed served on the date of mailing. However,
CONTRACTOR may not terminate this Agreement if undue hardship will result to any participant.
XVI.
DISPUTES
Except as otherwise provided in this Agreement, any dispute concerning any question
arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision
to writing and mail or otherwise furnish a copy thereof to CONTRACTOR. The decision of the City
shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of
such copy, CITY receives from CONTRACTOR written request to appeal said decision.
Procedures governing the appeal shall be prescribed by CITY and/or the State of
California in accordance with the Act and all corresponding regulations and OMB circulars. Pending
final disposition of the appeal, CONTRACTOR shall act in accordance with CITY's decision unless
the dispute involves a change order.
XVII.
BREACH - SANCTIONS
If, through any cause, CONTRACTOR violates any of the terms and conditions of this
Agreement, and /or prior agreements whereby grant funds were received by CONTRACTOR pursuant
to this Agreement, or if CONTRACTOR reports inaccurately or if any Audit Report makes
disallowances, CONTRACTOR shall promptly remedy its acts or omissions and /or repay CITY all
amounts due CITY as a result of CONTRACTOR's violation. For any such failures or violations,
CITY shall also have the right at its sole discretion to either: (1) discontinue program support until
such time as CONTRACTOR fulfills its obligations or remedies all violations of this agreement or
prior agreements; and /or (2) collect outstanding amounts as determined by CITY due CITY by
offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice
CONTRACTOR has failed to repay same or a repayment schedule has not been made; and /or (3)
terminate this Agreement by giving written notice to CONTRACTOR of such termination in
accordance the notice provision in Paragraph XVIII herein below.
Page 13 of 15
XVIII.
NOTICES
All notices, reports and correspondence between the parties hereto respecting this
Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as
follows:
and,
CITY: City of Santa Ana
Manager, WIB Administrative Office
P.O. Box 1988 (M -73)
Santa Ana, CA 92702
CLERK: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Telefacsimile (714) 647 -6956
CONTRACTOR: Santa Ana Unified School District /Career Development /ROP
1815 S. Ritchey Street, Bldg. IA
Santa Ana, CA 92705
(714) 566 -8400
Telefacsimile (714) 566 -8496
XIX.
MERGER
This Agreement, together with the attachments hereto, expresses the total understanding
of the parties. There are no oral understandings of the parties or terms and conditions other than as
stated herein.
XX.
VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or
affect the validity of any other provision of this Agreement.
Page 14 of 15
XXI.
MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY
in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in
the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above - written.
ATTEST:
Patricia E. Healy
Clerk of the Council
APPROVED AS TO FORM:
Joseph W. Fletcher
City Attorney
r=
BY:
Li E4Stok
y/
Assistant City Attorney
RECOMMEND FOR APPROVAL:
Cynthia J. Nelson
Deputy City Manager for Development Services
CITY OF SANTA ANA, a municipal
corporation of the State of California
"CITY"
itz
David N. Ream
City Manager
"CONTRACTOR"
BY: I WN
Name: onald M
Title: Associate S
Tax ID #: 95 -60�
823
Business Services
Page 15 of 15
Exhibit A
PROPOSAL NARRATIVE
ABOUT THE PROGRAM
EXECUTIVE SUMMARY
for
SUCCESS BOUND!
For the 2009/10 program period, the Career Development/ROP Department of the Santa Ana Unified
School District is proposing to continue the successful program that is currently being funded with
WIA Youth Funds entitled Success Bound! The program will address 80% of the ten WIA elements
with either direct services funded through the WIA Success Bound. program or linkages to other
District programs that pertain to a particular element. Participants will also continue to be linked to
other WIA providers so that they will have access to other programs in the Youth Service Provider
Network. Many Success Bound! participants will also receive adult mentoring services from a
collaborating non - profit organization, Career Beginnings of Orange County. However, since those
services do not carry over for the 12 months after the participant exits the Success Bound! program,
the District is no longer checking the "adult mentor" box on the Program Application form
(Attachment A).
The Success Bound! program will again focus on high school seniors from the five comprehensive,
one academy and two continuation high schools in the District. The target enrollment will be 30
Younger Youth (16 -18) in an In- School Program. This target number of participants reflects the
number successfully served for the past few years. The participants will be recruited in the spring,
summer and early fall of 2009. Given the experience gained from previous recruitment processes, the
employment/internship contacts that have been developed serving current program participants and the
assistance available from the Service Navigator staff at the W /O /R/K Center, we believe that we can
meet this objective in a timely manner.
The basic approach for the Success Bound! program will be one that utilizes regular bi- monthly
meetings during non - instructional time with participants to maintain an ongoing relationship with each
student by the WIA- funded staff. These meetings will be augmented by monthly adult mentor
meetings held outside the regular school day in collaboration with Career Beginnings of Orange
County (CBOC), priority access to ROP courses, paid internship /work experience activities during the
regular school year and collaborative leadership /guidance activities delivered during the bi- monthly
on- campus meetings and monthly CBOC meetings.
The planned outcomes of the Success Bound! program are:
• high school graduation;
• a valid career preparation experience that will equip participants with the hard and soft skills
needed to be gainfully employed; and,
• the support needed to achieve each participant's higher education and career path goals.
TABE results and/or other standardized test scores will be used to document literacy/numeracy goals.
Verification of the awarding of the participants' high school diploma and/or ROP Certificates will
document the diploma/certificate goal and course schedules from post secondary institutions and/or
paycheck stubs will demonstrate the entered employment /education rate goal for the program
participants.
The chart below summarizes how the proposed WIA funds requested in this RFP will be used to serve
the 30 Success Bound! participants. On this chart, there are separate lines for each of the ten elements
that indicate if the primary activities will be delivered and funded by the lead agency (Santa Ana USD)
and/or one of its collaborators. The last column includes a very brief description of the primary
activities and the kinds of documentation that will be utilized to document these and other related
activities. This summary is based on the proposed activities described above in this application in the
Program Workplan (Attachment B).
WIA §129(c)(2) Program Elements Summary; In- School Youth
10
Lead Agency
Lead Agency
Collaborative
Primary Activities/
Program Element
(WIA funds)
Funded Service
Agency Service
Documentation
no WIA funds
no WIA funds
A) educational
Santa Ana Unified
Santa Ana Unified
N/A
Tutorial incentives &
activities leading
School District
School District
referral to remedial courses
to high school
graduation
Diploma and/or test scores
B) alternative
N/A
Santa Ana Unified
N/A
Referrals to alternative
secondary school
School District
education programs
services
Student records
C) directly linked
N/A
N/A
N/A
N/A
summer
employment
opportunities
D) paid/unpaid
Santa Ana Unified
Santa Ana Unified
N/A
In- school internships and/or
work experiences
School District
School District
work experience
Participant payroll records
E) occupational
N/A
Santa Ana Unified
N/A
ROP and other technical or
skill training
School District
career- related courses
ROP Certificates and/or
student records
F) leadership
Santa Ana Unified
N/A
N/A
Bi- monthly on -site meeting
development
School District
activities
Participant attendance data
& VOS case notes
G) supportive
N/A
Santa Ana Unified
N/A
ROP Transportation
services
School District
Student records andlor
participant's ISS
H) adult
Santa Ana Unified
Santa Ana Unified
Career Beginnings
Monthly Mentor Night
mentoring
School District
School District
of Orange County
activities
activities
Participant attendance data
& VOS case notes
I) 12 months +
Santa Ana Unified
N/A
N/A
Quarterly phone and/or mail
follow -up
School District
contacts
services
Participant Is ISS
J) comprehensive
Santa Ana Unified
Santa Ana Unified
N/A
Bi- monthly on -site meeting
guidance &
School District
School District
activities
counseling
Participant attendance
data& VOS case notes
10
Pursuant to the WIA and Santa Ana Workforce Investment Board requirements set forth in the RFP
for this application, the 30 potential Success Bound! participants will meet age, City of Santa Ana
residency, current low - income eligibility, Selective Service and "right-to-work" standards plus also be
identified as having one or more of the following barriers to employment:
• Their basic literacy skills (reading and/or math) are at the eight -grade level or below as
measured on the TABE or an equivalent standardized test;
• They are considered as homeless, have runaway from home or are a foster child as
evidenced by either school or social service records;
• They are a pregnant or parenting teen as evidenced by school records and/or are an
emancipated youth as identified by court records;
• They have a record as a gang member, an offender or have a court/agency referral
mandating school attendance as evidenced by county records;
• They have never held a job and therefore lack a significant work history as evidenced by
their WIA Program pre- application;
• They have been identified a Limited English Proficient as evidenced by school records;
• Their core GPA is less than 1.5 as evidenced by school records;
• They have been suspended or expelled as evidenced by school records; and/or,
• They are designated as a "special needs" youth with disability as evidenced by their
school records (e.g., enrolled in special education with a valid IEP, designated as limited
English proficient, etc.).
The above summary concludes the Executive Summary portion of this application by the Career
Development/ROP Department of the Santa Ana Unified School District to implement the Success
Bound! Program during the 2009/10 school year.
MAIN PURPOSE OF THE SUCCESS BOUND! PROGRAM
As the local public school agency for now over 120 years, the Santa Ana Unified School District's
mission has been to prepare Santa Ana's youth for successful adult lives. As the world becomes more
complex and ever higher demands for knowledge and skills are placed on high school graduates, this
task becomes evermore problematic. The participants in the Success Bound! program will benefit
from the program by receiving an array of services to first help them successfully complete their
public school education, and then assist them with their transition from high school to the dual spheres
of higher education and the world -of -work.
The Success Bound! program's services and activities will take place over an anticipated period of 8-
11 months during the participant's senior year. It will culminate with their graduation in June 2010.
The target population for the Success Bound! program are students with identified "at- risk" factors but
students who have not necessarily been previously targeted for any special services or programs.
Success Bound! hopes to serve "average" Santa Ana students who need that "extra push" to graduate
on time and enter the world as a young adult with the tools necessary to be successful in both their
work and educational careers.
During the yearlong program, participants will meet at a minimum on a bi- monthly basis with program
staff at their home school sites but not during the participant's instructional day. The adult mentor
component is a collaborative effort with Career Beginnings of Orange County (CBOC) and will meet
on a monthly basis usually on the third Wednesday evening of the month throughout the regular
school year. Since not all Success Bound! student will participate in this adult mentoring program and
since the CBOC program no longer has a yearlong follow -up element, this adult mentor component
has not been identified as a formal component of the District's 2009/10 WIA In- School youth
application. Individual mentor /mentee meetings will also occur on an individualized basis. For those
Success Bound! participants who enroll in an ROP course, their training will last from 135 to 360
hours depending upon the course in which they are enrolled.
With respect to adult/participant ratios for Success Bound!, a full -time Community Resource Specialist
working in the Secondary Enrichment Programs section of the Career Development/ROP Department
will be assigned to work directly with the participants. This staff member will be assisted by a part-
time employee from Career Beginnings of Orange County, a part -time retired Program Specialist and
most importantly the Career /College Center coordinators at each of the comprehensive high school in
the District. Assuming that the participants are divided somewhat equally between the schools, there
would be one adult for every 8 -10 students during the bi- monthly meetings which usually last 40
minutes. Regarding the adult mentor program, the staff assists at these monthly meetings and the adult
mentors normally have no more than two mentees. These meetings usually are two hours in length.
Other adult/participant contact will occur as the WIA staff work with individual participants in job
placement, payroll, academic advisement and other similar situations. Also, most adult mentors meet
with their mentee(s) outside of the regular monthly evening meeting environment.
PROGRAM GOALS /OBJECTIVES and PERFORMANCE LEVELS
for
SUCCESS BOUND!
As stated in the Executive Summary portion, the Success Bound! program has a target of thirty (30)
participants attending secondary programs with in the Santa Ana Unified School District who will be
high school seniors during the 2009/10 school year. The specific WIA program elements directly
supported by the funding requested in this RFP response are:
✓ educational activities leading to high school graduation,
✓ paid/unpaid work experiences
✓ leadership development,
✓ 12 months + follow -up services, and
✓ comprehensive guidance & counseling.
Participants will have access to four other services through other existing District programs:
✓ alternative secondary school services,
✓ occupational skill training,
✓ supportive services (transportation), and
✓ adult mentoring
Participants would also be able to investigate and access similar services from other providers in the
Youth Service Provider Network.
Participation in specific services will be based on both the assessed needs of potential participants and
their expressed interests. It is a goal of the program to enroll all 30 participants by the end of October,
2009. Several key elements of the overall Success Bound! program involve early advisement,
academic assessment with the TABE (or a similar instrument) and enrollment. Individual participant's
previous scholastic history and test scores from their SAUSD student records on the SchoolMax
system will also govern which academic tutorial activities they should pursue. If tutorial remediation
is needed, incentives in the form of pay will be offered to encourage participation en lieu of other
work - related activities. Otherwise, participants will be encouraged to enroll in career /work related
courses that are relevant for their chosen career pathway (several assessment instruments from JUST
Publishing will be used in this area).
12
Experience with both WIA and JTPA programs have demonstrated that the recruitment and enrollment
process is almost always more difficult and time consuming than originally anticipated. It is
anticipated that the assistance from the W /O /R/K Center's Service Navigation staff will serve to
expedite the recruitment and enrollment process for Fall, 2009. Recruitment is directly tied to the
vocational training and basic skills elements as potential participants need direction early in their first
semester as a senior to take appropriate action in order to avail themselves of all of the offerings in the
Success Bound! program
The WIA performance standard will be addressed in such a manner as to meet required reporting
needs through the delivery and evaluation of the proposed services for participants in the Success
Bound! program. Certificates of completion and/or test scores will validate the skill attainment rate.
The graduation or diploma rate will be based on the number of students graduating and /or acquiring a
GED. Retention rate data will the enrollment by participants in post- secondary programs; i.e., higher
education and/or technical or career training. Since the service provider outcome rates for the past
several program years have been in a state of flux when compared to earlier years, the following chart
summarizing the 2007/08 service provider outcomes for the Success Bound! program in Santa Ana
Unified, serves to indicate our ongoing commitment to meet and exceed the base WIA performance
standards.
2007108 Sample)
WIA Standards
Success Bound! Standards
Skill Attainment Rate
84.5%
85%
Diploma Attainment Rate
45%
95%
Retention Rate
65%
80%
Certificates of completion and/or competency will be awarded for many of the proposed activities.
Participants who successfully complete ROP courses and meet each courses' minimum competency
criteria will be awarded a Certificate of Competency. Participants in the adult mentor program are
awarded a Certificate of Completion by Career Beginnings of Orange County. The District awards
high school graduates with a diploma and those participants who graduate from a school such as
Century HS were it has been the practice to have "senior portfolios" will also have that document
which will contain other certificates, awards, etc., that the participant has accrued during his/her high
school career.
Continuous improvement will be addressed via several procedures. One of the most important is the
participant attendance spread sheet used to monitor participant attendance at the bi- monthly
leadership /guidance meetings and the monthly adult mentor activities. Another is the payroll spread
sheet and its supporting hourly reporting documentation for every participant who receives pay for
paid internships /work experience and/or tutorial incentive pay. This data will assist the Success
Bound! program staff in monitoring the participation level of each student. This and other related
information will be included in case notes for each client in the Work Center's VOS or similar system
and other paper documentation in local files at the ROP Center. Regular check -ups with work-
place /internship supervisors will also provide information on both each student's progress and the
satisfaction level of the training site staff. Participants will regularly provide feedback on the monthly
Career Beginnings of Orange County events. All of this information will serve to assist WIA staff in
monitoring the progress of Success Bound! activities so that improvement can be made whenever
necessary. Meetings with the W /O /R/K Center Service Navigation staff to ensure that administrative,
recruitment and case management procedures are both effective and efficient will augment these
procedures.
13
SUCCESS BOUND! PROGRAM DESCRIPTION
PROGRAM OVERVIEW
The following pages outline brief program descriptions that are focused on those selected elements
from the ten required WIA elements directly and/or indirectly serviced by the activities described in
and requested by this RFP. The actual WIA Workplan follows these as set forth in the Attachment B
format as requested in the RFP. Each is directly related to the basic goals for the Success Bound!
participants: high school graduation, enrollment in a higher education program, the acquisition of
appropriate employability skills for an entry level (or higher) position which will assist the participant
in his or her pursuit of both a career and a post - secondary education and each participant's
literacy /numeracy goals.
Outreach / Recruitment / Eligibility Determination
As mentioned previously, outreach, recruitment and eligibility determination for the Success Bound!
program's target population of 12`h graders will be initiated at the end of the spring semester of the
2008/09 school year. The program design outlined below then calls for servicing the participants
during their senior year. The Success Bound! program will focus on serving participants who have
expressed an interest in several career pathways; Business & Marketing, Science & Technology,
Health, Human Services and Entertainment, Arts & Communications. The following chart displays
examples of factors illustrative of the recruitment target population that the WIA staff will use:
• Resident of the City of Santa Ana;
• Identified by school staff as at risk of dropping out;
• No work history
• Past record of under achievement (eighth grade or below academic level);
• Past record of low motivation or interest (poor grades);
• Has identified a career pathway
• Teen parent, homeless or runaway;
• Pattern of poor attendance or attendance in alternative programs;
• Poverty level, as indicated by TANF or free and reduced lunch eligibility; and /or
• Membership or participation in gang- related activities.
• Prior summer youth employment program enrollment;
• Recommendations from high school guidance, career center and/or ROP staff,
• Self- referral and/or referral by peers;
• Compliance with WIA eligibility requirements; and/or
• Recommendations from community service agencies or other members of the Youth
Service Provider Network.
With an emphasis of the Success Bound! program on several career pathways — particularly Business &
Marketing, Health, Human Services and Entertainment, Arts & Communications, recruitment will
focus on the classrooms of the instructors in those pathways at each high school and the ROP Ritchey
Center. The availability of the program will also be announced via "Daily Announcements," school
newspapers, current WIA participants, etc., at each site. Following the pattern developed over the past
several years with JTPA programs, several enrollment events will be planned to take place after the
regular school day.
Actual enrollment will be on a "first -come, first- served" basis with respect to when students submit
their required documentation. In order to ensure both a representative participant population from
across Santa Ana and participation from the various key pathways, applications from some sites and/or
pathways may be "held" for a period of time to enable others from under- represented schools and/or
14
pathways to apply. But, this period will not be long as those students who have followed the
application and enrollment directions in a timely manner will be given top priority. District teachers
and other staff working with the Success Bound! program will work with their colleagues to assist with
the collection of enrollment documentation data that will then be given to the WIA staff at ROP so that
the Santa Ana W /O /R/K Center personnel in the Service Navigation unit will have only one contact.
The chart below summarizes many of the outreach recruitment and eligibility determination activities
along with a tentative timeline for the enrollment of all 30 proposed participants. Given the WIA
requirements regarding financial eligibility and prior experience with obtaining right -to -work
documentation, it is expected that the entire period will be needed to obtain a full contingent of
qualifiable participants for the program.
TIMELINE FOR BASIC SELECTION, RECRUITMENT &
ENROLLMENT AC.'TIVITIF.,C
June 1, 2009
to
Oct. 16, 2009
July 1, 2009
to
Oct. 30, 2009
July 1, 2009
to
Oct. 30, 2009
July 14, 2009
to
Oct. 30, 2009
Outreach
Recruitment
Screening
WIA Process &
And
for the Success
WIA Criteria
Receipt of
Referral
Bound Program
Parent Consent
By student
Information
Initial screening by
Assessment
parents
to individual and
ROP and WIA staff
begins when
teacher
group meetings
request for:
parent
staff
right -to -work
permission and
agencies
Student & Parent
documents
documents are
meeting dates
family income
received
Reason for
established
documents
Referral;
WIA Processing
attendance
Continue with the
Areas to Be
by WIA Service
academics
identification and
Addressed,
Navigation staff
career prep
initial enrollment
academics
with ROP staff
alternative
processes
attendance
to provide help
placement
extra curricular
with enrollment
grades
Initiate formal
career training
self referral
school meetings
for recruitment
Types of Test or
Procedures to be
Send information
Used;
to Parent
SchoolMAX data
or Consent
or CAT, TABE
Intake I Assessment
Intake and assessment for the Success Bound. program participants will take place in conjunction with
the enrollment process. Initial participant program goals will be submitted within 30 days of notice by
the W /O/R/K Center Service Navigation team that the participant is enrolled. In place of available
District assessment test scores, participants will be given the TABE to assess their basic skills (this test
will be used for post- testing in the spring for those participants with a basic skills goal). Job readiness,
job search skills, occupational interests, etc., will be assessed during the summer and/or early fall in
order that each participant's ISS is up -to -date. Other aspects of the participant assessment process will
15
be ongoing for the time each participant is in the Success Bound! program; e.g., in the area of support
services, the need for transportation assistance etc., will be reviewed on a regular basis.
Case Management
If any revisions are necessary due to staffing changes in the WIA case management staff on the
W /O /R/K Center Service Navigation team, they will be worked on in collaboration with the Santa Ana
Unified staff after funding notification. While the support of the W /O /R/K Center staff will be
appreciated, the Santa Ana Unified School District staff in the Career Development/ROP Department's
Secondary Enrichment Programs office is very experienced with youth programs and at -risk
populations. This is particularly true with respect to dealing with the data collection requirements of
youth related programs; both those problems encountered in enrolling potential participants and those
unique to reporting program completion data. Staff is well versed in the completion of ongoing
Individual Service Strategy documents for each participant, the administration of objective
assessments, etc. The full -time Community Resource Specialist assigned to the WIA Success Bound!
program will maintain overall responsibility for the objective assessments, ISS forms and VOS system
entries. The assessments will be accomplished either at the ROP Ritchey Center or one of the full
service Career Centers on the regular high school campuses. Unless there is a change for the 2009/10
program year, ISS folders will be maintained in the Secondary Enrichment Programs office. Any
other concerns vis -a -vis the interface of Success Bound! staff with the W /O /R/K Center Service
Navigation team will be dealt with when the occasion arises
Parent involvement
With respect to parent involvement, initial contact with parents is normally made during the
enrollment process. Completion of the Work Permits also often requires another parent contact. The
WIA Success Bound! Community Resource Specialist will make home telephone and /or home visits
during the course of the program year. Normally, the initial reason will be either attendance and/or
paid work experience concern but other calls will also focus on missing graduation requirements,
college financial assistance documentation, training site issues, etc. Experience with previous years'
programs has taught the Success Bound! staff that parental support can be key to getting a senior
"back -on- track" towards graduation, career and higher education goals.
After the initial enrollment process, there will be a few other formal school /parent activities; e.g.,
parents are invited to several of the adult mentor activities. But, strong informal relationships with
parents will be developed with parents when there have been concerns about attendance or other
related problems with training and work sites. These parental relationships will be maintained and
strengthen for the 2009/10 Success Bound! program year as we have learned the value of parental
support in these areas. The bi- monthly guidance /counseling sessions often provide opportunities to
discuss parental/adolescent relationships in a private setting and the success, which has been
experienced in improving these relationships in what can be a very trying time for both parents and
teenagers, will be continued for the upcoming program year.
Like the comments pertaining to actual program services, information regarding job placement,
continuing education and follow -up activities is explained below in the description of the ten program
elements. Again, the primary goals of the program are threefold:
✓high school graduation (diploma rate);
✓enrollment in a higher education program (retention rate); and the
✓acquisition of appropriate academic and/or employability skills for an entry level or
higher position which will assist the participant in his or her pursuit of both a career
and a post- secondary education (skill attainment rate).
16
The basic thrust of the academic support system is one of close oversight and the facilitation of each
participant's journey towards achieving the three basic goals for the program as stated above. Based
on the objective assessment data used in the eligibility process along with other similar school -based
data and information, the Success Bound! staff will develop individual service strategy plans (ISS) for
each participant. These along with case notes in the VOS or a similar system and other like
documentation will detail how and which of the project activities will be used to help the individual
participants reach their educational, employment and higher educational goals. The exact mix of
services each participant receives will be based on his/her ISS and career pathway. However, each
participant will have the choice to meet with an adult mentor, be exposed to the leadership, drug,
alcohol & other health related issues activities during the bi- monthly guidance & leadership meetings,
receive additional guidance and counseling support and have access to paid internship work.
Program Services
SUCCESS BOUND! PROGRAM QUALITY ELEMENTS
ELEMENT #1: An effective academic support system of the participants' educational activities
leading to high school graduation.
The basic academic component of the program will focus on the unique needs of each participant—both
in terms of academic support and in terms of meeting high school graduation requirements. Those in
need of tutoring will be referred to ongoing tutorial programs at each campus that are normally staffed
by Compensatory Education staff (Title I, one of the largest K -12 federal education programs).
Specifically, the tutorial services at the currently participating sites are: Valley HS- Library & staff,
Century HS- Library & staff plus PAL peer tutoring; Santa Ana HS- Homework Cafe (Library) &
staff; Saddleback HS- Library & staff, and, Cesar Chavez HS- Library & staff. Other tutorial referrals
may be made to student resource center at the ROP Ritchey Center where the WIA staff is housed.
While WIA funds are not be used to equip this center, some WIA funds could be used for instructional
supplies to support the identified academic needs of Success Bound! participants.
Those students whose TABE scores indicate so will be required to participate in these tutorial
activities prior to participating in any other program elements involving pay or other incentives. Other
Success Bound! Participants will also be encouraged to participate in their schools tutorial activities.
The WIA funded resources for this element of the program will be the staff (program management,
guidance and support) that assist and monitor participant progress towards meeting the three goals for
the program identified earlier in this section. A key facet of this activity, which was added during the
2001/02 program after a recommendation by the WIB's Youth Council, was (and will continue to be)
a paid incentive to attend tutorial programs outside of the school day. This action provided
participants with pay that they would normally have received in a paid work experience or internship
position. Given the economic situation from which most participants come, this aspect of the program
gave participants the incentive to address their academic needs while at the same time meeting
economic needs.
Evaluation materials developed for the Success Bound! program will be designed to elicit participant
opinions concerning both the effectiveness and the appropriateness of the program vis -a -vis their
needs and the degree to which the project's activities helped them graduate and pursue an occupational
IN
career while also entering a higher education program. As with any useful and valid evaluation
instrument, the data from these initial participant reviews will be incorporated into program
modifications if necessary to better meet participant needs.
ELEMENT #2: Provision of access to appropriate alternative secondary school services if
needed to facilitate graduation on schedule.
The Success Bound! program staff will carefully monitor each participant's progress toward the
attainment of both their basic academics, work readiness & occupational skill attainment goals and
their high school diploma. When necessary, participants will be directed to alternative programs both
within the Santa Ana schools and at other agencies in order to acquire the need units /classes needed to
meet their diploma requirements. These alternative programs will include the District's Independent
Study and Teen Parent programs, Santa Ana College's Adult Education Programs and the Orange
County Department of Education's two alternative programs; Horizon and Summit. The high school
guidance counselors and Rosa Galindo at the District's Student Services Office will assist program
staff in the enrollment of participants in alternative programs.
Placement in alternative educational settings for the purpose of facilitating placement and retention in
a post secondary educational setting will also be a key element of this aspect of the Success Bound!
program. Individual needs will be assessed and documented through the normal secondary school
delivery system and follow -up by staff. Depending on the needs, several options will be available for
the students: tutoring, practice tests and preparation for college entrance exams, proficiency test
practices, etc. Individual help from staff, adult mentors and others will ensure the success of the
students. Grades and attendance will be monitored by the Success Bound! Community Resource
Specialist. If additional intervention is necessary, the appropriate staff person will be notified of the
needs of the student.
ELEMENT #4: Opportunity for each participant to participate in paid andlor unpaid
internships or work experiences.
This successful element of the current 2008/09 WIA program is a modification a previous JTPA
program between the Santa Ana Unified School District and the Private Industry Council of Santa
Ana. That program, the "School- Workplace Internship Program," served high school participants who
attend Santa Ana high schools and/or Regional Occupational Program (ROP) classes. As with the
previous program, Success Bound! participants in 2009/10 will be given the opportunity for both paid
or non -paid internship (work experience) opportunities that offer:
=> viable paid workplace internships which provide appropriate work -based learning
opportunities;
=> improved career related curricula and instructional strategies allied with the
UROG "Choosing Success" materials or other similar connecting activities;
strengthened comprehensive local community partnerships; and,
improved non - traditional employment opportunities for WIA eligible students.
These work -based learning and connecting activities for the Success Bound! participants during the
school year will be directly linked to community-based partners and implemented by proven delivery
systems. These instructional strategies will include career related activities that focus on basic skills
training, life -long learning and expanded career opportunities for non - traditional employment for WIA
18
participants that focus in several areas including business, the arts and bilingual environments where
using translation skills will serve the local community.
Actual employment will be through the District with monthly time cards and student employee payroll
data serving as documentation for the paid internship segment of the program. This paid internship
program will complement and expand offerings for participating WIA in- school participants by
implementing appropriate assessment activities that focus on specific employment/employability
competencies. These include resumes, job applications, bilingual medical /clerical and /or instructional
proficiencies, job search techniques, related bio- medical and other academic and/or fine arts curricular
expectations and an awareness of career ladder opportunities and their pre- requisites. These program
activities will utilize existing Central County ROP (CCROP) and District facilities working within
existing class schedules & space utilization to eliminate any potential impact on regular programs at
secondary sites. The primary vehicle for the delivery of this portion of the program will be the bi-
monthly guidance /counseling meetings held on the individual high school campuses.
Given the base of hundreds of internship or "Community Classroom Agreements" between the Career
Development/ROP Department and local employers, the District does not need to enter into any other
duplicate agreements. These when coupled with previous work -site agreements between various
District sites and the W /O /R/K Center for prior JTPA in- school and summer youth employment
programs will provide more than enough internship, job- shadowing, and/or employment opportunities
for the Success Bound! participants.
ELEMENT #5: Access to an effective program of occupational skills training.
The overall approach of the Santa Ana Unified School District's Regional Occupational Program
(ROP) is to maximize community resources, integrate services within the educational and business
communities and find new avenues to increase the level of employer involvement in the creation of
internships and work -based learning. Allied with this activity are the strong work -based programs and
the network linking of career pathways and work site experiences of the Central County's Regional
Occupational Program (CCROP), local WIA (Success Bound), the Chamber of Commerce, the City of
Santa Ana and local business and community-based organizations. The cornerstone of all of this is the
ROP as it is the District's vehicle for providing appropriate, timely and effective entry -level training.
Many ROP courses have work -based internships as part of the entry career certification programs.
These have been integrated into the career pathways at the high schools. Allied with the ROP
offerings are partnerships with Santa Ana College and local universities that enable high school
students (including Success Bound! participants) to participate in articulated program of sequential
courses from high school through college.
Selected Success Bound! participants will be guided and counseled into Regional Occupational
Program courses related to their career pathways as these courses can play such a pivotal role in their
school -to -work plan. These classes will provide participants with the means to prepare for entry-level
employment, receive elective credit toward graduation, enter a career pathway, sample various work
site experiences, earn money for educational expenses and/or verify career choices. And from a very
practical point of view, the ROP Certificates will verify that a program participant has indeed met
his /her Skill Attainment Rate goal.
Operationally, ROP consists of a variety of occupational training programs that lead to entry-level job
skills for students age 16 and over. ROP classes, which are funded by the State, include integrated
classroom and work -based activities. ROP teachers are experts in their field with a minimum of five
years of work -based experience and a teaching credential. Of particular importance to many of the
19
Success Bound! participants is the fact that these courses are offered not only at the ROP's Ritchey
Center, but also on high school campuses throughout the District. Transportation is available at no
cost for afternoon courses. Courses are also available in the evening and on Saturdays. Participants in
Success Bound! Will also be given priori1y registration for ROP courses during their time in the
program— including the twelve -month follow -up period.
ELEMENT #6: Provision of a support plan that affords participants with leadership
development activities as an integral part of their total program experience.
This element is primarily addressed during the bi- monthly meetings at each high school campus. This
program is designed to be a skills - building youth development program that prepares youth to make
wise decisions, set goals and gain a sense of self -worth. It is structured to be a very integrated,
interactive program that raises awareness about how one's decisions and values have short and long-
term consequences and how they influence one's health and well being. A portion of these activities
will be based on "Smart Choices," a series of youth development programs that have been documented
to reduce teen pregnancy, violence and risky behavior. This modified program has successfully
equipped youth with skills that help them make positive life choices and originally was presented by a
former Success Bound! collaborator--CampFire Inc.
This adapted program will also incorporate elements of another program from the above - mentioned
former collaborator entitled the "Gift of Giving" which focuses on service to others. The development
of such an attitude belongs in this element and in fact, this activity not only supports two of the
Success Bound! program's elements (leadership & guidance /counseling) but it also reinforces the
whole concept of "customer service." This is a key element of career development and ROP courses
that participants will be taking. It is well know that most teens and young adults lose their
employment over non -skill related issues (the "soft skills ") such as work place attitudes, attendance,
customer relations, etc.
The adapted "Smart Choices" program is offered in small groups and for a varying length of time to
accommodate the career pathway orientation of the program and student availability. It is anticipated
that each Success Bound! participant will be involved in this activity for approximately ten to twelve
sessions. In addition, it is anticipated that one or more may be provided in conjunction with the Career
Beginnings of Orange County's Mentor Night program that is described later in this proposal.
ELEMENT #7: Provision of a support plan that affords participants with appropriate
supportive services when needed to facilitate their successful completion of the
program.
A key component of the Success Bound! program will be the degree of support provided to each
participant. Transportation to ROP training classes and work sites will probably be the most common
example of support services. However, via the ROP's Community Advisory Committee and the
Assistance League of Santa Ana, participants will have access to appropriate work site clothing when
needed. The resources of the District's Teen Parent program will be brought to bear should a
participant have to address such issues as childcare, parenting, etc.
The collaborator for the program, Career Beginnings of Orange County will also assist in provision of
services regarding this program standard. The adult mentors from the CBOC program have
historically not only assisted their mentees with such expected items as career and academic
counseling, recreational activities, etc., but they have help with such things as providing appropriate
20
clothing for interviews, transportation, accompanying their mentee on job or college interviews, etc.
While not directly a support service, the focus of this program is to actively engage the students to
participate in community service. Program activities focus on several important social and community
related concepts and it is felt that this element of the program will be of value to the participants from
not only a supportive service point of view but from one of leadership.
ELEMENT #8: An effective adult mentoring program designed to complement and ensure
attainment of the program's goals for graduation, enrollment in higher
education and acquisition of basic career skills.
One of the major elements of previous Success Bound! programs has been the adult mentoring
program provided by Career Beginnings of Orange County (CBOC). This activity was modeled after
a program that originally began over twenty years ago with a grant at Santa Ana College. For the past
twelve years, a non - profit Board of Directors has operated CBOC in cooperation with the Secondary
Enrichment Programs at the ROP in the Santa Ana Unified School District. CBOC no longer is able
to provide the 12 -month follow -up required by WIA so will the program will still be offered to those
2009/10 Success Bound! clients who express an interest but it will no longer be as significant a
component of the Success Bound! program that it has been in the past.. It is planned that each adult
mentor will have no more than two mentees. The adult mentor program will be supported by both
CBOC and Success Bound! staff. This program will focus around ten monthly "Mentor Nights."
Follow -up activities to the CBOC evening meetings will be incorporated into the bi- monthly Success
Bound! meetings. It should be noted that while these leadership and guidance /counseling meetings
will be on a bi- monthly basis at a minimum because school schedules, assemblies, holidays, etc., often
consume at least one of the meeting times each month even when more than the minimum of two per
month are scheduled.
Mentors will be recruited in a variety of ways. Each high school campus has several business
partners, some schools with as many as fifteen. Community partners are interested in working with
the schools to increase student achievement by providing better and more educational opportunities.
Recruitment at these sites enables the business partner the opportunity to get "directly" involved with
the students. Presentations will be made at breakfast, lunch and evening meetings. Another avenue
for recruitment includes presentations at service organizations, Chamber of Commerce meetings, and
the City of Santa.
After initial recruitment, mentors will be asked to fill out an application and attend an orientation
meeting and personal interview with staff. The Santa Ana Unified School District requires the
volunteer to have fingerprints and TB testing. A physical is not necessary for any part-time volunteer.
Fingerprinting will be done at orientation meetings or the first training meeting in a group setting.
Orientation sessions will be scheduled to acquaint the potential mentors with the project. Orientation
is not training. These sessions identify the "who, what, where, why and how" about the mentoring
project. General information is given about the students, their school environment, the project and
how it works, the duration of the volunteer commitment, etc.
Training for mentors begins shortly after orientation. All mentors must attend a minimum of three
hours of training before being matched with a student. The session identifies the need of the program,
clearly defines who the students are, defines the goals of the mentor project, identifies the needs of the
students and their stage in development, discusses problems that teenagers encounter including peer
pressure, substance abuse, child abuse and family violence, and drugs. In addition, the training
provides practical advice for the mentors; i.e., how to contact the students, their project coordinator,
21
teacher or job developer. The training sessions include a manual that covers the necessary information
to make the mentoring experience successful.
The Career Beginnings evening begins with a hosted dinner (sponsors are regularly solicited) once a
month at a school site, postsecondary campus or business which gives the participants and mentors an
opportunity to come directly from school or the workplace without worrying about dinner. It is a great
time for the mentor and mentee to socialize and relax as individual contact and recognition with the
mentors is important for both the mentors and mentees. An end -of -the -year celebration will recognize
the accomplishments of the mentees and mentors. Career Beginnings of Orange County, works with
the school district to provide recognition of the mentors in the form of certificates, plaques, etc. and
recognizes the students for their completion of the program. Scholarships are solicited from the
community to be presented to the students. The evening is often the highlight of the year. The CBOC
Board of Directors annually plans to award a number of $250 scholarships to students in their program
(including Success Bound! participants).
ELEMENT #9: An efficient and effective delivery system for twelve months of follow -up
services.
Nom the f Amvmg activities are also appbcW* to prior WIA part p ft fimn the 20080 program.
Evaluation and its required data gathering activities will take place throughout the project year on an
ongoing basis. As with prior Success Bound! programs, the process for the 12 -month follow -up
services will focus on accumulating data to assess "continuous improvement" to the Success Bound!
program offerings. Data from this database plus individualized quarterly follow -up contacts will
become an integral part of the proposed follow -up services activities. The Success Bound! staff will
continue to monitor school and work attendance with students after they exit the program upon their
graduation on a monthly basis at a minimum.
The District staff has had extensive experience in annual follow -up reports. The specific design of the
documents used for this process will be based on that experience and any requirements of the
W /O /R/K Center or WIB staff. Summative evaluation of the project will be assessed by completion,
postsecondary commitment and graduation rates and at the end of the school year. The major
collection timeline for follow -up data will be in the late fall after high school graduation. This will be
done to verify the former Success Bound! participant's postsecondary placement (higher education,
military, part-time or full -time work).
Success Bound! participants will be regularly contacted on an informal basis (mail, phone and e-mail —
if available) to monitor their progress during this twelve -month basis. The purpose of the informal
contacts will be to remind the participants of the availability of continuing follow -up services. These
would include not only the standard supportive services available to WIA program participants, but
also access to tutoring/study areas at the ROP Ritchey Center, Cal -WORKs programs, the W /O /R/K
Center and ROP courses. The District's Career Development/ROP staff has close relationships with
both programs and staff at Santa Ana College; those Success Bound! participants who attend that
institution will also have access to extra support and attention during the twelve -month period as a
result of these relationships.
With respect to regular progress reports, record keeping, etc., the Secondary Enrichment Programs
staff at the ROP Ritchey Center are experienced in providing the data needed by the WIB, Youth
Council and others to document the effectiveness of the program and the success of its participants.
This is true for both programmatic and fiscal monitoring. As some of the school -based information on
the District's SchoolMax system and elsewhere is confidential, records (including ISS files) will be
22
kept at the ROP Ritchey Center and the WIA online VOS or a similar system unless the Service
Navigation team at the W /O /R/K Center changes current procedures. If it is necessary for other WIA
youth programs, the district will collaborate with other vendors to provide student data within the
boundaries of various state and federal privacy regulations.
ELEMENT #10: Access to and provision of a comprehensive array ofguidance and counseling
support activities that focus improving student performance and achievement.
Project services for Success Bound! participants that involve this final standard have been partially
addressed in several of the other standards, particularly those dealing with leadership development,
supportive services and adult mentoring. As also mentioned above, the vehicle for delivering the
services will normally be the bi- monthly meetings held during non - instructional times at the individual
high school sites. Augmented by the services of the collaborators, this portion of the project will
afford participants with comprehensive guidance and counseling services that far exceed those that
they can normally access in a traditional high school setting. This aspect of the case management
services for participants will also be available outside the regular school day thus making them
available at times when these at -risk students do not have to be in class. Alternative methods of access
are important to the target population and it is an objective of this part of the proposed program to
facilitate the access of these students to supplementary supportive services.
The Community Resource Specialist for the Success Bound! program will monitor participant contacts
with all staff and the collaborators to ensure that all aspects of each participant's identified case
management goals /ISS is being addressed. Experience with previous WIA/JTPA programs has taught
that this aspect of program management is extremely import; not only with respect to reporting
requirement, but more importantly, with respect to providing appropriate services to participants and
coordinating case management activities that may involve of service providers in the provider's
network. Case notes logged into the VOS or a similar system will be one of the primary elements in
the documentation of these activities. Records from counselors and other academic guidance and
career center personnel at the high schools will also be a part of each participant's file (within the
parameters of existing privacy legislation). This aspect of the program would also be the main method
for tracking each participant's progress towards the basic goals of the Success Bound. program.
SUCCESS BOUND! PROGRAM FACILITIES
SITE AVAILABILITY, ACCESSIBILITY & HOURS OF OPERATION
The program will be offered primarily at the ROP Ritchey Center and the comprehensive high schools
with senior classes; Century, Saddleback, Santa Ana, Segerstrom and Valley. All these sites and the
two continuation high schools (Cesar Chavez and Mountain View) are readily accessible to project
youth. They also meet ADA requirements vis -a -vis handicap access. In recognition ofthe importance
of the District's normal academic program and the academic standards which it embraces, Success
Bound! program activities will take place outside the normal academic day. Regularly scheduled bi-
monthly meetings will take place before /after school (7:00 to 8:00 am and /or 3:00 to 5:45 pm), in the
evening (6:00 to 8:30 pm) and/or during lunch which is considered as non instructional time (1 1:15 to
23
11:55 am, 12:15 to 12:55 pm). The monthly evening meetings with adult mentors will take place in
either the high schools or local business such as Orange County Teachers Federal Credit Union or
Ingram- Micro. These sites and others such as the Santa Ana W /O /R/K Center are accessible in terms
of both public transportation and handicapped accessibility. With respect to career training, school
bus transportation is available for high school students attending ROP courses (this includes local
drop -off points for internship opportunities) for both early and late afternoon classes. The project staff
will also assist participants in getting transportation to other activities whenever possible. Prior
experience with the CBOC organization has indicated that the adult mentors will also assist
participants with transportation needs.
EXPERIENCE
For many years, the Santa Ana Unified School District collaborated with the Santa Ana PIC and now
the WIB in providing CETA, JTPA and now WIA programs. During that time, over 7,300 students
have participated in a variety of summer and in- school year programs. While operating these
programs, District personnel in the Secondary Enrichment Programs office at the ROP Ritchey Center
have developed a positive working relationship with the W /O /R/K Center staff that has now carried
over into the current WIA programs.
The Santa Ana Unified School District staff in the Career Development/ROP Department's Secondary
Enrichment Programs office is very experienced with youth programs and at -risk populations. This is
particularly true with respect to dealing with the data collection requirements of similar types of youth
related programs; both those problems encountered in enrolling potential participants and those unique
to reporting program completion data. For the past several years, District staff has been successful in
recruiting and serving the at -risk population. This is not to say that there have not been problems in
the past with recruitment or placement goals going unmet. But staff has learned from experience and is
ready to deal with the real difficulties encountered in the enrollment, placement and data collection
processes. This need to always be on a continuous learning curve was recently re- affirmed several
years ago with the revision of several former procedures regarding case notes and the VOS system.
Staff is also well versed in the completion of ongoing Individual Service Strategy documents for each
participant, VOS, the administration of objective assessments, etc.
The Career Development/ROP Department has literally hundreds of relationships in place with area
employers who have experienced success with prior youth program participants. This is particularly
true of those paid internship positions utilized in past JTPA programs such as the School Workplace
Internship Program, the Arts -in- the -City program and the WIA Success Bound! & Right Start!
programs. In addition to these, WIA youth participants will have access to the hundreds of regular
ROP internship sites partnered with specific career preparation courses. Paid, non -paid, job
shadowing and other related activities will also be accessible to the WIA participants via the Career
Centers at the high schools and the CTS lab at the ROP Ritchey Center. The adult mentors form
Career Beginnings of Orange County (CBOC) will also be a resource to program participants.
The proposed staffing will include only Career Development/ROP staff members with prior WIA
experience. Given the scope of this project and the experience from prior program years, it is clear
that the proposed staff should be sufficient. The proposed staff will be supported by the infrastructure
of the Career Development/ROP office and the College /Career Centers at each high school. Allied
with the District staff will be support personnel from other agencies such as EDD, the W /O /R/K
24
Center, Cal -WORKS and other member of the Youth Service Provider Network. Paid and volunteer
staff from Career Beginnings of Orange County will also support the team providing collaborative
services to the In- School program participants. The efforts of these support staff and others will serve
to leverage the WIA direct funded services into a more successful program for the Success Bound!
participants.
The over -all operation for the Success Bound! will be handled by Ricardo Quezada, Community
Resource Specialist for SAUSD. Tony Dalessi, a retired ROP Program Specialist who has been
responsible for the operational management of previous WIA and JTPA programs will continue to
assist Mr. Quezada in that area. The primary contact for the CBOC adult mentoring activities will
continue to be Jon Anderson, Operations Specialist for the Career Beginnings of Orange County
Board of Directors and now a retired ROP instructor.
The normal working hours for these staff members assigned to work with the Success Bound! program
will range from 7:30 am to 5:00 pm. However, they will be available for evening meetings, weekends
and other times necessary to effectively serve the Success Bound! participants. All will be located at
the ROP Ritchey Center, but to effectively serve the participants, they will be out of the office on a
daily basis in order to conduct the bi- monthly meetings at the local high schools, make job -site
visitations, develop new training sites and/or internships, etc. The table below, Attachment C and the
Budget Narrative summarize the personnel planned to service and operate the Success Bound.
program.
SUCCESS BOUND! PROJECT STAFF
Name all staff, including project manager, to be involved in the project, indicate their physical
location, their immediate supervisor, percent of time to be allocated to this project, and percent of
time allocated to other projects. Name those projects and funding sources.
NAME /JOB
TITLE
% OF TIME
% OF TIME
NAME OF
OTHER
put "vacant" *
if currently not on
PHYSICAL
IMMEDIATE
ALLOCATED
TO THIS
ALLOCATED
PROJECTS
board
LOCATION
SUPERVISOR
PROJECT
TO OTHER
PROJECTS
&
FUNDING
SOURCES
Ricardo Quezada
ROP,
Lee Gotcher
100%
0%
Comm. Reso. Spec.
Ritchey Ctr.
Tony Dalessi
ROP,
Pat Carter
3%
0%
Prog. Spec.
Ritchey Ctr.
(Hrly.)
Jon Anderson
ROP,
Lee Gotcher
10%
90%
CBOC
Oprtns. Spec.
Ritchey Ctr.
(no salary
charges —time
only)
25
DESCRIPTION OF THE PROPOSER
The Santa Ana Unified School District is a large urban district covering a 24 square mile area serving
the county seat of Orange County, California. Composed of over 50 schools /programs and serving a
population of approximately 57,000 students, it is the largest district in the county and the sixth largest
in California. Santa Ana schools have been an integral part of the local community for over 120 years.
Literally hundreds of thousands of youth have received their basic education from the public schools
in Santa Ana. The Regional Occupational Program itself has been in operation for 35+ years. Ever
since the California State Legislature created it, the ROP has been equipping students with the entry-
level skills needed for a successful transition to the work of work. The education, both academic and
career /technical, that Santa Ana students have received over the years has had a lasting impact on both
them and their community.
The City of Santa Ana is the second densest populated city in the state, the youngest city in California
with a median age of 24 and the youngest median aged city of the 100 largest cities in the United
States. During the last complete census period, the census tracts comprising the City's Empowerment
Zone areas grew at a rate of 55 %; this was in areas with less than 1% of vacant space. Santa Ana is
the third highest city in Hispanic population in America and it was also one of the primary re- location
areas for Vietnam War refugees— particularly those from Laos & Cambodia. Other education - related
demographic factors impacting the educational needs of students in the Santa Ana Unified School
District include:
Representative Factors
Free /Reduced Price Meals
English Language Learners
Compensatory Education
Minori /Ethnic Population
CAHSEE % passed
Santa Ana USD
78.1%
55.9%
94.7%
96.7%
69.0%
Orange County
39.3%
28.4%
40.7%
66.2%
85.0%
California
49.7%
24.7%
51.5%
71.5%
79.0%
SAT % tested
SAT total average score
30.0%
1,347
44.0%
1 590
37.0%
1,497
"V,PI w uucuL ut Education (zuu7 /U8 school year except SAT data is from 2006/07)
In addition to the academic, social, language, poverty and growth factors facing Santa Ana students,
approximately 40% percent are immigrants. Many of these families are newly legalized or
undocumented residents who must depend on seasonal, migrant work or entry level jobs for family
sustenance. It is not uncommon for students to drop out of school to help support their family. While
immigrant parents are generally supportive of the schools, they do not have a history of active
involvement in their children's education. Clearly, Santa Ana youth face many challenges as they
prepare for high tech, high -wage jobs of the 21 st century. They are similarly disadvantaged in their
level of sophistication about the world of work. They may be the first in their family to finish high
school. They frequently have no adult friends or family members who work in high tech or high wage
jobs. Their isolation is sometimes difficult for others to comprehend. For example, on a field trip a
couple of years ago several students saw the Pacific Ocean for the first time and each year, there are
graduating seniors who are apprehensive about attending an awards banquet because they have never
eaten at a "fancy" restaurant.
With the current statewide testing programs, the progress of Santa Ana Unified's students is public
knowledge. Obviously when compared to many other Orange County school districts, Santa Ana
students do not perform as well on the English language academic exams that are the basis for the
26
statewide performance system. However, when compared to other California districts serving similar
populations, Santa Ana's schools outperform this group of schools from communities such as Los
Angeles, Fresno, Oakland, etc. These tests and other information specific to ROP such as the
percentage of students completing their training and/or being placed in an entry level position will
continue to be available to the public so that the District's successes can be tracked by the public.
FISCAL CAPACITY
Subcontracting
The Santa Ana Unified School District (SAUSD) is the responsible fiscal agency for this project. All
funds granted from the Santa Ana Workforce Investment Board/Youth Council will flow directly to
the school district. The District must follow the stringent accounting requirements of the California
State Department of Education for local public schools. There will be no subcontracting with this
program. The cost estimates used in the preparation of these budgets are based on the District's
experience with similar programs over the past decade. As indicated above, the SAUSD's Career
Development/ROP office has had a great deal of experience working with similar programs in WIA,
JTPA and CETA programs. This has provided the knowledge to adequately staff the proposed
program. Salaries for project staff are based on the negotiated salaries for the District's two bargaining
groups; Certificated (teachers) and Classified (all others). Specific experience with previous WIA and
JTPA programs has demonstrated that the Secondary Enrichment Programs staff from the Career
Development/ROP office can manage a program within its allotted budgetary constraints. The budget
and staffing information for this program outlined in the following budget narrative section is based on
a twelve -month implementation plan. All documentation will be based on monthly District printouts,
as these are the official public school document used to capture and report fiscal data.
As evidenced by the entries on Attachment C Budget Planning Form, over 95% of the requested funds
will go towards providing direct program services to participants. As with prior JTPA programs, 5%
or less of the amount expended will be charged for indirect costs, administrative costs and overhead.
Recent changes in procedures and staff within the District now dictate that the standard Indirect Cost
rate calculated by the California Sate Department of Education for federal and state categorical
programs must be budgeted. The current approved rate is approximately 4% for all expenditures
excepting those for capitol improvements that are not included. As Santa Ana Unified is a current
recipient of WIA funding, fiscal and/or audit reports have not been included as these items have been
reviewed already this year by W /O /R/K Center staff. There will be no changes until a new audit report
is available next fall; at that time, the report will be ready for review by City staff.
Many of the services that will be available to Success Bound! participants will be leveraged (or
matched) by other ongoing categorical programs such as Cal- WORKS, Carl Perkins Vocational
Education Act and ROP. These programs operate at the ROP Ritchey Center and each high school's
College /Career Center. These services are either college or career oriented; other categorical
programs within the District focus on the academic needs of participants. These include Title I which
funds most of the after and before school tutorial programs at the high school level and EIA (a state
funded program for at -risk youth) that funds services for ELL (English Language Learners) identified
participants. One of the tasks of the program staff will be to ensure that participants have full access
to and use of these services. Specifically, the tutorial services at the currently participating sites are:
Valley HS- Library & staff, Century HS- Library & staff plus PAL peer tutoring; Santa Ana HS-
Homework Cafe (Library) & staff; Saddleback HS- Library & staff, and, Cesar Chavez HS- Library &
staff. Of course, for any Success Bound! participant who is identified as a special needs student, the
complete services of the District's Special Education Department will be leveraged for not only the
identified student, but also his/her family.
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Exhibit C
COMPLAINT HANDLING
UNDER THE
WORKFORCE INVESTMENT ACT
SANTA ANA
WIA
Santa Ana Local Workforce Investment Area
Revised May 7, 2009
Table of Contents
I. Information Regarding Complaints 3
A. Nondiscrimination and Equal Opportunity Complaints 3
1. Policy Statement 3
2. Civil Rights 4
3. Nondiscrimination laws under WIA 4
4. How to File Your Complaint 5
B. Criminal Complaints 6
11. General Procedures for Handling Non - Criminal Violations of the Act 6
III. Procedures for Handling Complaints at the LWIA Level 8
IV. Procedures for Handling Complaints at the State Level 12
V. Procedures for Handling Discrimination Complaints by Participants 15
VI. Procedures for Handling Handicap Complaints by Participants 17
GLOSSARY OF WIA TERMS
Information Regarding Complaints
A. Nondiscrimination and Equal Opportunity Complaints
1. Policy Statement
In carrying out the purpose of the Workforce Investment Act (WIA), the City of Santa
Ana Local Workforce Investment Area (LWIA) will establish programs to prepare
youth and unskilled adults for entry into the labor force and to afford job training to
those individuals facing serious barriers to employment. Every effort will be made to
provide services necessary for eligible individuals to obtain productive employment.
In implementing WIA, all contractors in the Santa Ana LWIA will foster equal
opportunity and non - discrimination, as provided in State and Federal equal
opportunity and non - discrimination laws including, but not limited to:
• Title VI of the Civil Rights Act of 1964
• Title VII of the Civil Rights Act of 1964
• The Age Discrimination Act of 1975, as amended
• Section 503 of the Rehabilitation Act of 1973
• Section 504 of the Rehabilitation Act of 1973
• Title IX of the Education Amendments of 1972
• Section 188 of the Workforce Investment Act of 1998
In keeping with our commitment, no individual shall be excluded from participation in,
denied benefits of, subjected to discrimination under, or denied employment, in the
administration or of in connection with any WIA funded program because of race,
color, religion, sex, national origin, age, handicap, or political affiliation or belief.
Participation in programs and activities financially assisted in whole or in part under
WIA shall be open to citizens and nationals of the United States, lawfully admitted
permanent resident aliens, lawfully admitted refugee, parolees, and other individuals
authorized by the Attorney General to work in the United States.
No individual will be intimidated, threatened, coerced, or discriminated against
because of filing a complaint, furnishing information, or assisting or participating in
any manner in an investigation, compliance review, hearing or any other activity
related to the administration of WIA.
3
Administration responsibility for this Equal Opportunity /Affirmative Action (EO /AA)
Program is delegated to the Equal Employment Opportunity (EEO) Officer for the
Santa Ana local Workforce Investment Area. Equal opportunity and non-
discrimination, however, will only be achieved through leadership and implementation
of a viable Affirmative Action Equal opportunity Program.
2. Civil Rights
No one applying for or enrolled in the Workforce Investment Act (WIA) programs may
be discriminated against because of race, color, creed, handicap, national origin, sex,
age, political affiliation, or beliefs.
This means that — for any of the characteristics listed above:
• You may not be denied the opportunity to enroll in WIA.
• No benefits or services may be denied you for discriminatory reasons.
• You may not be segregated or treated any differently from other applicants or
participants, while you are being registered, interviewed, counseled or tested; or
while you are working or attending classes as part of the program.
• You must be provided an equal chance to use all facilities available in the
program.
• Fair employment practices must be provided to all staff with regard to recruiting,
hiring, transferring, promotions, training, compensation, benefits, layoff, and
termination.
You have the right to make a complaint if you feel you have been denied any of the
above opportunities. You cannot in any way be penalized for filing a complaint. Your
WIA sponsor has established a mechanism for handling complaints and grievances.
Your complaint must be filed within 180 days. All complaints will be handled
confidentially.
3. Nondiscrimination Laws under WIA
Title VI of the Civil Rights Act of 1964
Prohibits discrimination on the basis of race, color, national origin, or religion.
The Age Discrimination Act of 1975
Prohibits arbitrary discrimination against persons age 40 -70.
The Rehabilitation Act of 1973
4
Prohibits discrimination based on handicap.
Title IX of the Education Amendments of 1972
Prohibits discrimination in any education or training program or activity receiving
federal financial assistance.
OTHER CIVIL RIGHTS LAWS:
Title VII of the Civil Rights Acts of 1964
Prohibits discrimination in employment based on race, color, religion, sex, or
national origin in all terms and conditions of employment and establishes the
Equal Employment Opportunity Commission as the administrative agency.
White House Executive Order no. 11246 as Amended by Executive Order No
11375
Creates the office of Federal Contract Compliance and prohibits discrimination
based on race, color, sex, religion, or national origin.
Department of Labor Secretary's Order no 4 -73
Prohibits discrimination based on sex.
Equal Pay Act of 1963
Prohibits pay differential solely because of sex.
Emergency Employment Act of 1971
Prohibits discrimination based on race, creed, national origin, political affiliation, or
beliefs.
4. How to File Your Complaint
a. Put your complaint in. writing.
b. Have it sworn to before a notary public, if possible.
c. Provides details that tell what happened, where it happened and when it happened.
d. Give the name and addresses of all persons who were present or who had anything
to do with the matter.
...Complaints on the basis of race, color, or national origin, age, sex, religion,
political affiliation or belief, retaliation and citizenship, must be filed within 180
days of the alleged occurrence directly with:
Director
Civil Rights Center
U.S. Department of Labor, Room N -4123
200 Constitution Ave., NW
Washington, D.C. 20210
Complaints on the basis of handicap must be filed within 180 days of the alleged
occurrence. These complaints must be filed directly with the WIA administrative
entity. The WIA administrative entity shall issue a written decision within 30 days
of the filing of the complaint. If the complaint is still unresolved, an appeal may be
made to the Chief of State Workforce Investment Division Office.
The Department of Labor, the Civil Service Commission, the Equal Employment
opportunity Commission, and many other offices and agencies are committed to
assuring equal employment opportunities for all persons. They will protect you.
A case may be taken to court if the other processes do not yield satisfactory results.
You may hire your own lawyer, or if you cannot afford one, the court may appoint one
for you.
It is unlawful for an employer, union, or employment agency to punish you or any
witness for attempting to present the facts in a case.
YOUR CIVIL RIGHTS UNDER THE
WORKFORCE INVESTMENT ACT
Santa Ana Local Workforce Investment Area
1000 E. Santa Ana Blvd., Ste 200
Santa Ana, CA 92701
(714)565 -2600
B. Criminal Complaints
In accordance with the WIA (P.L. 105 -200) and the implementing code of Federal section
667.600.... Federal handling of criminal complaints and report fraud, abuse and other
criminal activity. "All information and complaints involving fraud, abuse or other criminal
activity shall be reported directly and immediately to the City of Santa Ana and the
Secretary of Labor."
II. General Procedures for Handling Non - Criminal Violations of the Act
The following procedure is promulgated to meet the requirements of Title 20, of the Code of
Federal Regulations, Section 667.600 through 667.640 of the WIA regulations, and Section
181(c) of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWIA
level for the receipt, investigation, hearing, and resolution of complaints by WIA participants,
sub recipients, applicants for participation, or financial assistance, labor unions, community
based organizations, or any other persons.
These procedures provide for resolution of non - criminal complaints arising from the operation of
the Santa Ana LWIA.
A complaint is defined here as a written expression by a party alleging a violation of the Act,
regulations promulgated under the Act, recipient grants, sub agreements, or other specific
agreements under the Act, including terms and conditions of employment of such
participants in employment training programs. All complaints, amendments and withdrawals
shall be in writing. These procedures are intended to resolve matters which concern policies,
procedures or action(s) arising in connection with WIA programs operated by each LWIA grant
recipient and sub recipient under the Act.
These procedures shall not be construed as affecting any other available legal remedy outside
of the WIA complaint process (i.e., disputes regarding terms and conditions of employment of
any employee who is not a participant), either separately or simultaneously, that a person may
wish to pursue in the resolution of a non -WIA complaint. Also, these procedures do not restrict
the LWIA grant recipient staff in carrying out informal discussion
Procedures do not restrict the LWIA grant recipient staff in carrying out informal discussion and
resolution of any problems outside of and without resort to the formal complaint procedure.
A. The following principles and rules apply to all complaints at all steps of the complaint
procedures:
1. All complaints must be made in writing within 180 days of the alleged occurrence,
except complaints alleging fraud or criminal activity.
2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or
discrimination. Good faith efforts shall be made to informally resolve the complaint
prior to the scheduled hearing. Complainants have the right to withdraw their
complaints (in writing) at any time prior to the hearing. A complainant may amend
his /her complaint to correct technical deficiencies but not to add issues.
3. Complainants shall have the right to be represented at their own expense by
person(s) of their choosing at all levels of the complaint process.
4. Upon enrollment into employment or training, participants shall be provided with a
written description of these procedures, including notification of their right to file
complaints and instructions for filing.
An employer of participants, including private- for - profit employers of participants, may
use this or other complaint resolution procedures so long as the participant is
informed of the complaint resolution procedure they are to follow and the time frames
governing review of complaints are met.
7
A "participant ", within the meaning of these procedures, is an individual who receives
employment- training services under a program funded by Santa Ana LWIA. The
Complaint Resolution Procedures contained herein (or the alternative procedures
which an employer may use) shall be available to participants to resolve disputes
regarding items and conditions of employment of such participants in employment
training programs. However, such procedures shall not be used to resolve disputes
regarding terms and conditions of employment of any employee who is not a
participant, as defined herein.
5. If a complaint does not receive a decision at the LWIA grant recipient level within 60
days of filing the complaint or receives an unsatisfactory decision, the complainant
then has a right to request a review of the complaint by the Governor.
6. Complainants must initially file and exhaust LWIA grant recipient/hearing procedures
prior to appealing to the State except where the State determines that the LWIA grant
recipient's procedures are not in compliance with the State's procedures.
III. Procedures for Handling Complaints at the LWIA Level
A. Receipt Complaints
Pursuant to the WIA regulations found at 20 CFR, Section 667.600, the LWIA administrative
entities have the responsibility to conduct hearings and resolve complaints made by
individuals about the administration of programs in the LWIA. "LWIA level" encompasses
LWIA administrative entity and employers to which the administrative entity has delegated
the complaint resolution process. The following comprise the guidelines for resolving issues
arising in connection with WIA programs operated by the Santa Ana LWIA including
resolutions of complaints arising from actions, such as audit disallowances or the imposition
of sanctions taken by the Governor with respect to audit findings, investigations or
monitoring reports.
1. Form and Filing of Compliant
Official filing date of the compliant is the date the written complaint is received. The filing
of the complaint with the Santa Ana LWIA Equal Employment Opportunity Officer shall
be considered as a request for hearing and a decision must be issued within 60 days.
The complaint must be in writing and must be signed and dated. The complaint should
also contain the following information:
a. Full name, telephone number, if any, and mailing address of the complainant;
b. Full name, telephone number, and mailing address of the agency involved (respondent);
c. Clear and concise statement of facts including dates constituting alleged violation;
d. What provisions under the Act, regulations, grant or other agreements under the Act, are
believed to have been violated;
8
e. Remedy sought by the complainant; and
f. If the complainant is a private or public entity or corporation, and not a natural person,
the filing of the complaint must be duly authorized by the governing body of such entity
or corporation.
The absence of any of the requested information shall not be a basis for dismissing the
complaint.
A copy of the complaint must be sent to the respondent and both parties notified of the
opportunity for an informal resolution. At each step of the complaint process, the complainant
must be notified in writing of the next procedural step.
2. Informal Conference
Informal conferences will be utilized by the Santa Ana LWIA to resolve complaints;
however, such informal conferences shall not extend the time within which a decision
must be issued after receipt of a complaint. Attempts at informal resolution will
commence with two (2) weeks of the date of filing of the complaint.
a. The EEO Officer will review the case and ascertain facts prior to the conference so that
appropriate resolution can take place at the time of this meeting whenever possible.
b. Although the complainant should be encouraged to attend this conference, his /her failure
to do so should not preclude his /her right to request a hearing on the matter.
c. If mutually satisfactory resolution results and the Santa Ana LWIA concurs, the EEO
Officer will write a brief report for the file stating the issues and resolution. The matter
shall then be considered closed.
d. If resolution does not result, the complainant shall be provided the necessary information
and assistance to request a hearing if he /she so desires.
3. Request for Hearing
a. As in the case of the complaint, the request for a hearing should be put in writing and
be filed in person or by mail. A governing board resolution of authorization to appeal
should also be submitted when appropriate. The request should be filled with:
Anita Queen
Sr. Personnel Analyst — EEO Officer
20 Civic Center Drive, M -24
Santa Ana, CA 92701
(714) 647 -5157
b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of
filing of the complaint.
4. Notice of Hearing
Upon receipt of the request for hearing, the complainant and the respondent will be
notified in writing of the hearing ten (10) calendar days prior to the date of the hearing.
The ten -day notice may be shortened with the written consent of the parties. A decision
will be issued by the Santa Ana LWIA within sixty (60) days of the date of filing of the
complaint.
The hearing notice shall be in writing and contain the following information:
a. The date of notice, name of the complainant, and the name of the party against whom
the complaint is filed.
b. The date, time and place of hearing before an impartial hearing officer.
c. A statement(s) of the alleged violation(s)
d. Advise as to where information or assistance may be obtained, and the name, address,
and telephone number of the Santa Ana LWIA Equal Employment Opportunities (EEO)
Officer who can answer inquiries.
B. Conduct of Hearing
The hearing shall be conducted in an informal manner with strict rules of evidence not
applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to
enable adjustment to the circumstances presented.
1. The hearing officer shall have complete independence to obtain facts and make
decisions. The hearing officer shall be in a position to render impartial decisions and
thus should not be subordinate to the Santa Ana LWIA or its sub recipients. The hearing
officer will be selected from a list of names on file with the EEO Officer.
2. Full regard must be given to the requirements of due process to insure a fair and
impartial hearing.
3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity
should begin the hearing by summarizing the record and the issue and should explain
the manner in which the hearing will be conducted, making sure that everyone involved
understands the proceedings. Such explanations should be adapted to the needs of the
specific situation. The hearing officer might take testimony under oath or affirmation to
give some assurance of veracity to the hearing.
10
4. The burden of proof should be reasonable and flexible, dependent upon the
circumstances of the case involved. The hearing officer determines the order of proof.
Generally, the party making the complaint has the obligation of establishing his or her
case and should be examined first.
5. The party involved should have the right to be represented (at their own expense) if
he /she so desires. Other he /she is limited to his /her own abilities and those to the
hearing officer in obtaining testimony in the case.
6. It is important that the hearing officer obtain the fullest information for the record. If the
parties involved, or their representatives, do not know how to ask the right or pertinent
questions in pursuing their right to due process, it shall be necessary for the hearing
officer to step in to have all the materials and relevant facts elicited.
7. The practice in informal hearings is generally not to apply strict rules of evidence in
obtaining facts. However, the quantity of evidence required to support a decision on an
issue should be sufficiently credible that the state (or other appropriate agency), upon
reviewing the decision, would conclude that the decision is supported by substantial
evidence.
8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior
to the conclusion of the hearing.
9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a
recommended decision to the LWIA for final determination. The recommended decision
shall be in writing and may be accepted, rejected or modified by the Santa Ana
Workforce Investment Board.
C. Issuance of Decision
Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWIA shall issue a
written decision to all parties by first class mail. The final decision shall contain the following
information:
1. The name of the parties involved.
2. A statement of the alleged violation and issues related to the alleged violation.
3. A statement of the facts.
4. The decision and the reasons for the decision.
5. A statement of corrective action, if any, to be taken.
6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a
review of the decision by the State Review Panel.
D. Record of Hearing
11
An administrative file containing support documents on the complaint resolution process
hearing conducted will be retained by the Santa Ana LWIA. The purpose of a record is to
serve as substantiation of the process followed by the Santa Ana LWIA on the resolution of
the issues and the results. This information would then be available for subsequent review
in the event the matter is raised with the State. Such records must be retained for a three -
year period after the grant has been officially closed out.
The Santa Ana LWIA's written decision will be included in the record. Evidence received at
the hearing, notes by the hearing officer, stenographer's notes and tape recordings may
also be used.
E. Establishment of Complaint Procedures
In accordance with Section 667.600, each employing agency including private- for - profit
employers of participants under the Act is required to establish a complaint procedure for
resolving matters relating to the terms and conditions of employment. Employers may
operate their own grievance system or may utilize the Santa Ana LWIA's established
procedures under Section 667.600. At a minimum these procedures must include:
Written notice, upon enrollment into employment training services, of the scope and
availability of such procedures. Employer's grievance procedures shall be set forth in a
written document and must meet the regulation mandate that a complaint will be
resolved with sixty (60) days from the date the complaint was filed. A copy of employer's
grievance procedure shall be provided to each participant upon enrollment in
employment training.
2. Written notice, at the time the grievance is filed, of the procedures under which the
grievance will be processed.
3. Written notification of the disposition of the grievance and a written decision shall be
issued within thirty (30) days of the filing of the grievance unless a present and long
established grievance specifically provides other limits; and
4. Written notification of the participant's right to request a review of the employer's
decision by the Santa Ana LWIA and the State Review Panel in accordance with Section
667.600.
IV. Procedures for Handling Complaints at the State Level
Section 181 (c) of the Act and the WIA regulations at 20 CFR, Section 667.600 (d) requires the
Governor to establish a State Review process of complaints filed at the LWIA grant recipient
level and of complaints initially filed at the State level.
Appeals of decisions issued at the LWIA level including audit disallowances and sanctions shall
be reviewed by the State Review Panel. The State Review Panel shall review the record
established at the LWIA level and shall issue a decision based on the information contained
therein.
12
Complaints which may be initially filed at the State level will be heard by an independent
hearing officer designated by the State Workforce Investment Division (WID). The hearing
officer shall conduct a hearing and issue a recommended decision to the State Panel. The
recommended decision shall be in writing and may be accepted, rejected or modified by the
State Review Panel.
A. Form and Filing of Complaint.
1. Request for State Review of LWIA Level Decisions
On receipt of a complainant's request for review because of an unsatisfactory decision,
the State shall provide for an independent state review.
2. Filing of Requests for State Review
The State Review Panel shall review all LWIA level decisions when a request for review
is filed within 10 days of receipt of the adverse decision. Such requests must be filed in
writing with the Chief of the WID Office. The request for review should contain the
following information:
a. Full name, address, and telephone number of the party requesting the review
b. Full name, address, and telephone number of the other party
c. A copy of the decision
d. Brief statement of reasons for review or the section of the LWIA decision to be
reviewed including regulatory and statutory citations
e. A statement of the relief sought.
3. Complainant Responsibility
It is the responsibility of the complainant to include in the request for review a written
statement setting forth the facts presented at the LWIA hearing which support the
requested relief.
The Chief, WID, shall mail a copy of the request for review to the other party and to the
LWIA. It shall be the responsibility of the LWIA to submit the complete record including a
typed record of the hearing to the Chief, WID, within ten (10) days.
B. Conduct of Hearings.
1. Request for Hearing at the State Level
If no decision has been issued at the LWIA level or the State has determined an audit
disallowance or imposed sanctions, the complainant may request a hearing. The
13
hearing officer will then issue a recommended decision to the State's Review Panel for
final determination.
2. Filing for Request for Review
The request for a State hearing shall be filed within ten (10) days after LWIA should
have issued a decision or ten (10) days after the issuance of the audit disallowance or
sanction. The request shall be filed directly with the Chief of the WID in writing and
should include the following:
a. Full name, address, and telephone number of the LWIA
b. Name, address, and telephone number of the LWIA
C. Copies of complaints made at LWIA level from which no decisions were
issued or sanctions and imposed.
d. A statement of basis for the request for hearing.
3. Evidentiary Hearing
Upon receipt of the request for a State level hearing, a hearing before a designated
hearing officer will be scheduled.
The hearing will be recorded mechanically or by court reporter.
Both parties concerned will have the opportunity to present oral and written testimony
under oath, to call and question witnesses in support of his /her position, to present oral
and /or written arguments, to examine records and documents relevant to the issue(s),
and to be represented.
The hearing officer shall issue a written decision, which shall be forwarded to the State
Review Panel for final determination.
The State Review Panel may accept, reject or modify this recommendation. The
decision of the State Review Panel is final except for audit disallowances, which must be
approved by the Secretary of Labor
C. State Review Panel
The State Review Panel will consist of a panel of three representatives from the
Employment Development Department: one from the Legal Offices, one from the WID,
and one from the Director's office. The panel will issue a written decision, which will be
sent to the appropriate parties within thirty (30) days of receipt of the request for State
review.
Decisions issued by this panel, under the authority of the Governor, are final.
14
D. Issuance of State Review Decision.
The State review will be limited to violations of the WIA, implementing WIA regulations or
the grant agreement. This review shall be limited to the record established at the LWIA
hearing.
V. Procedures for Handling Discrimination Complaints by Participants.
A. Complaints on the basis of race, color, or national origin, age, sex, religion, political
affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180
days of the alleged occurrence.
1. It is the responsibility of the Santa Ana LWIA's Equal Employment Opportunity (EEO)
Officer to determine jurisdiction and to make the complainant aware of and provide
assistance in filing a complaint in accordance with the Santa Ana LWIA's procedure
under Section II (A).
15
PROCEDURES FOR HANDLING NON - CRIMINAL COMPLAINTS
No later than
180 days of
alleged
discrimination
Within 10 days of
receipt of
unsatisfactory
decision or 10
days from date
LWIA decision
should have been
issued.
Handling of complaints filed at LWIA level arising in connection with W1A
programs operated by LWIAs
Informal Resolution Process
o
Unsatisfactory Decision or LWIA Decision not issued within 60 days
o
o
Request for State Review
Governor's Decision issued by State Review Panel
If no decision issued by State Review Panel
Appeal to DOL
16
W
0
v
0
w
0
0
Q
r
C
c
C
c
t
2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to
advise the complainant of the existence of State, Federal and other proper action
agencies, which may also have a bearing.
3. Complainants alleging discrimination under this part will be made aware of their right to
file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and
applicable procedures.
4. Complainants must file their complaint directly with:
Anita Queen
Sr. Personnel Analyst — EEO Officer
20 Civic Center Drive, M -24
Santa Ana, CA 92701
(714) 647 -5157
VI. Procedures for Handling Handicap Complaints by Participants
Complaints alleging discrimination on the basis of handicap will be filed and processed under
the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973
at 29 Code of Federal Regulations Section 32.
1. Complaints must exhaust the Santa Ana LWIA's informal resolution procedures before
filing their complaint with OCR.
2. Complainants will be made aware of the 180 days requirement in which to file his /her
complaint.
A. Procedures at the LWIA Level
1. The complainant shall file his /her complaint directly with the Santa Ana LWIA. Upon
receipt of the complaint, the EEO Officer shall investigate and gather information
concerning the complaint.
2. An informal conference will be held with the parties concerned in an effort to resolve the
issue(s). The complainant has the right to be present and may be represented during
the conference.
3. The Santa Ana LWIA shall issue in writing its decision to the complainant no later than
thirty (30) days after the filing of the complaint.
B. Procedures at the State Level
1. The complainant may appeal to the State if he /she is not satisfied with the decision of the
Santa Ana LWIA.
17
2. The Complainant must file his /her appeal as a request for review directly with the Chief
WID within ten (10) calendar days after the receipt of the Santa Ana LWIA's decision.
3. The Chief -WID, shall issue a decision no later than thirty (30) calendar days after receipt
of the request for review.
4. After the complainant has received a decision or no decision has been received from the
Director of Employment Development Department (on behalf of the Governor), the
complainant has the right to appeal his /her complaint within thirty (30) calendar days to
the Office of Civil Rights (OCR) with the Department of Labor.
18
PROCEDURES FOR HANDLING HANDICAP COMPLAINTS
No later than
180 days of
alleged
discrimination
Filed within 30
days of
LWIA /State
Decision or 90
days from date of
initial filing of
complaints
Filing of complaint on the basis Of Handicap with LWIA I --- 1 Day 1
Informal Resolution I
o
o
o
If no resolution reached
o
o
Request for Hearing
Notice of Hearing
Hearing Conducted I I Day /4-5 Day
LWIA Decision
Unsatisfactory Decision or No Decision
State Review
I Governor's Decision I
Appeal to Assistant Secretary Department of Labor I
19
60 Days
GLOSSARY OF WIA TERM
AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on
the basis of age by any program or activity receiving Federal Funds.
APPLICANT — An individual who applies to a subrecipient or contract for services provided under
WIA and who has not yet transitioned to the status of participant.
ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities
and interests and to develop a plan to achieve the participant's employment and related goals; also to
identify the available employment and traning activities appropriate for the participant. Testing and
counseling may also be used during assessment process.
CHARGING PARTY (CP) COMPLAINANT GRIEVANT OR AGGRIEVED PERSON — The person
who charges that he /she has been discriminated against under Department of Justice
nondiscrimination and civil rights regulations and /or guidelines.
DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the
effect of an action, policy or practice which selects an individual or class of persons to receive
unequal treatment.
ELIGIBLE NON - CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees,
and parolees and other individuals authorized by the Attorney General to work in the United States.
EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended,
including state and local governments and any Federal agency subjects to the provisions of Section
717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by
executive Order 11246, as amended.
GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some
equitable or legal right, or causes injustice .
HANDICAPPED INDIVIDUAL — Any individual who has a physical or mental disability that constitutes
or results in a substantial handicap to employment.
INTAKE — Includes screening to determine eligibility; to select from eligible applicants those
individuals who are most in need and can benefit from program services; to complete procedural
requirements necessary to enroll an individual into the program and to refer those not enrolled to
other programs.
JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal
Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC
20
unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in
employment and other practices and pattern or practice "joint complaints" are normally investigated
by OCR.
JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a
law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc.
PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake;
and (2) Who is receiving subsidized employment, training or services (except post- termination
services) funded under the Act, following intake, except for an individual who receives only outreach
and /or intake and assessment services.
21
Exhibit D
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS GRANTS LOANS
and COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contracts, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment or modification of any Federal
contract, grant, loan or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract,
grant, loan or cooperative agreement, the undersigned shall complete and
submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
3) The undersigned shall require that the language of this certification be included
in the award documents for all subawards at all tiers (including agreements) and
that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more that $100,000 for each such failure.
Santa Ana Unified School District
Grantee/ ntractor Organization
i
v l�/ �I✓ �`�L
Name or Certifying
ure
Program Title
Superintendent. Busin
Exhibit D
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were
published as Part VII of the May 16, 1988, Federal Register (Pages 19160 - 19211).
(Before completing certification, read instructions which are an integral part of certification)
1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief,
that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
b. Have not within a three -year period preceding this proposal been convicted or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction
or contract under a public transaction; violation of federal or state antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (federal, state or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of this certification; and
d. Have not within a three -year period preceding this application/proposal had one or more
public transactions (federal, state or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Santa Ana Unified School District
Grantee /Contractor Organization
Director Career Development ROP
Name and 'ritle of Official Authorized to Certify
On Behalf of the Grantee
Date
31
Exhibit E
Certification Regarding Drug -Free Workplace Requirements
A. The grantee certifies that it will or will continue to provide a drug -free workplace by:
a. Publishing a statement notifying employees that the unlawful manufactures, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken, against employees for violation of
such prohibition;
b. Establishing an on -going drug -free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug -free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required in paragraph (a);
d. Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer in writing of his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five calendar days after such
violation;
e. Notifying the agency in writing, within ten calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
conviction;
f. Taking one of the following actions, within 30 days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and including
termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
B. The grantee shall insert in the space provided below, or include as a separate attachment, a
listing of the site(s) for the performance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, State, zip code)
See Attachment
Santa Ana Unified School District
Name of Organization
Ron ld Murrey, As
Name an itle of uthoriz
to Superintendent, Buisness Services
Exhibit E
DIVISION OF EMPLOYMENT SERVICES
PLACE OF PERFORMANCE
FOR CERTIFICATION REGARDING DRUG -FREE
WORKPLACE REQUIREMENTS
Name: Ronald Murree
Name of Contractor: Santa Ana Unified School District
Contractor Number:
Date: 07/20/09
The Contractor shall insert in the space provided below the site(s) expected to be used
for the performance of work under the contract covered by the certification:
Place of Performance (include street address, city, county, state, zip code for each site):
1815 S. Ritchey St.
Santa Ana
County
of Orange
CA 92705
(714)
566-8400
1401 S. Grand
Santa Ana
County
of Orange
CA 92705
(714)
568-7000
2128 S. Cypress
Santa Ana
County
of Orange
CA 92707
(714)
430-5700
1530 W. 17th St.
Santa Ana
County
of Orange
CA 92706
(714)
953-3900
1629 S. Center
Santa Ana
County
of Orange
CA 92704
(714)
431-7500
2802 S. Flower St.
Santa Ana
County
of Orange
CA 92707
(714)
513-2900
520 W. Walnut
Santa Ana
County
of Orange
CA 92701
(714)
567-4900
2301 W. Macarthur BI.
Santa Ana
County
of Orange
CA 92704
714
241 -5000
1801 S. Greenville
Santa Ana
County
of Orange
CA 92704
(714)
241-6410
Exhibit F
*Se(
BUDGET FORM
MatchAn
Administrative Program Total WIA Kind
No more than
10 %n allowed
Personnel
Salaries*
1. Community Resource Specialist
(includes $10,000 in overtime)
2. Hourly Administrative Sub
$ 81,550.00
1,500.00
$ 81,550.00
1,500.00
Benefits*
I. Community Resource Specialist
2. Administrative Sub
3. Participant Wages
27,750.00
40.00
3,140.00
27,750.00
40.00
3,140.00
Total Personnel
$ 113,980.00
$113,980.00
Operating Expenses
Rent or user fee*
Utilities
Phones
Internet fees
Parking fees
Security
Maintenance
Insurance
Equipment rental fees*
Vehicle lease*
Office expenses
(consumables)
✓
Accounting Services
Legal services
Auditing services
✓
Indirect costs *
$ 5,900.00
$ 5,900.00
Staff training
Staff travel/mileage
1,000.00
1,000.00
Participant Wages*
31,000.00
31,000.00
Support Services*
Participant Incentives
Other (list)*
1,420.00
1,420.00
Total Operating Expenses
$ 39,320.00
$ 39,320.00
GRAND TOTAL
(Total Personnel + Total
Operating Expenses)
$153,300.00
$153,300.00
I.
II.
SUCCESS BOUND!
2008/09 In- School Youth Program
(7/1/09 — 6/30/10)
Budget Narrative
Lead Agency: Santa Ana Unified School District
Collaborating Organization: Career Beginnings of Orange County*
Admin. Sup. Ser. Dir. Ser.
SALARIES
Certified salaries
Program Operations (WIA hly Prgm. Spec;
33 hrs @ $451hr)
Classified salaries
Program Operations (1.0 FTE, WIA Comm. Res. Spec.)
Overtime/Extra Duty (hly WIA Comm. Res. Spec)
Student Paid Internships (4, 000 hours @ $8.001hr with an
average of 133 hrs /participant)
Total
0............ $1,500.....$ 1,500
0 ............ 71,550 ....... 71,550
0............ 10,000 ....... 10,000
0 ............ 31,000 ....... 31.000
$114,050
BENEFIT COSTS
Fringe Benefits and Medical/Dental
Fulltime Comm. Res. Spec. = 22.00% of salary + $10,500 for health
Hourly Student Worker = 11.00% of salary
Hourly Admin. Sub = 2.00% of salary
III. OTHER OPERATING EXPENSES
Instructional Supplies
Staff travel /mileage
State Approved Federal Indirect Cost Rate for SAUSD (4 %)
$ 30,930
0 .............. 1,420....... $ 1,420
0 ..............1,000 ..........1,000
0 ..............5,900 .......... 5.900
$8,320
*Note: Many of the WIA participants will participate in an adult mentoring program operated by Career
Beginnings of Orange County however, this collaborating non - profit organization will not receive
any funding from the WIA supported Success Bound! program.
Exhibit G
Assurances & Certifications
Selected providers will be required to sign and submit "actual" assurances and certificates as required by the City
of Santa Ana and the Workforce Investment Board on all contracts.
I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically
rejected. Please initial each box.
® f C,' I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of
r this agency or business to submit this proposal.
® /� We are not currently on any Federal, State of California, or local Debarment list.
®1�1�, We will provide records to show that we are fiscally solvent, if needed.
® / We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIA
1 funds will be used as required by law and contract.
®�L We have additional funding sources and will not be dependent on WIA funds alone.
We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are
not limited to:
.-/Y/ Records accurately reflect actual performance.
®Maintain record confidentiality, as required.
®Reporting financial, participant, and performance data, as required.
. ®Comply with State and Federal fiscal and program activity audits.
®Complying with Federal and State non- discrimination provisions.
r� ®Meeting requirements of Section 504 of the Rehabilitation Act of 1973.
LA ®Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey)
7 /KNMeeting all applicable labor law, including Child Labor Law standards.
®Agree to provide a drug free workplace.
®Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability ❑
Coverage in the amount of $1,000,000.00 policy.
®Agree to provide all participants with Grievance Procedures.
�u ®Agree to insure proposer's employees through Workers Compensation Insurance
(including part-time employees)
®Procurement policies and procedures are in place and meet federal guidelines.
/ We will not:
v� ®Place a youth in a position that will displace a current employee.
®Use WIA money to assist, promote, or deter union organizing.
®Use funds to employ or train of persons in sectarian activities.
®Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used
for sectarian instruction or religious worship.
®Use WIA funds for activities that would interfere with or replace regular academic requirements for
/ eligible youth who are not dropouts.
✓ii ®Use WIA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994
unless the program(s) are only for youth eligible to participate under WIA.
®Use WIA money under this contract to purchase any equipment.
I hereby;ossure that aVof the above are true.
Name
c y Director, Career Develo
Title
ROP�` %�
Date
30
EVIDENCE OF COVERAGE
Santa Ana Unified School - District
MEMORANDUM NUMBER: 144
This Evidence of Coverage is used as a matter of information only and confers no rights upon the Certificate Holder. This Evidence of Coverage
does not amend. extend, or alter the coverage afforded by the memoranda listed below.
CERTIFICATE HOLDER INFORMATION
Santa Ana WIB /Youth Council for 2009 -10
Coverage Period: Effective: 7 -1 -09 Expires 12:01 a.m.: 7 -1 -10
This is to certify that the Alliance of Schools for Cooperative Insurance Programs (ASCIP) Memorandum of Coverages on insur4i a listed below
have been issued to the Covered Party named above for the period indicated. Notwithstanding any requirement, term, or condition of any contract
or other document with respect to which this Evidence of Coverage may be used or may pertain, the coverages afforded by the Memorandum of
rnvPraoPC deccrihed herein are subiect to all the terms, exclusions, and conditions of such Memorandum of Coverages.
TYPE OF COVERAGE
LIMIT OF LIABILITY /COVERAGE
General Liability
$1,000,000 Combined Single Limit Per Occurrence
($5,000,000 Aggregate)
Automobile Liability
$1,000,000 Combined Single Limit Per Occurrence
Automobile Physical Damage
Actual cash value
(Comprehensive /Collision)
Property - Building /Contents
Replacement cost subject to policy limits, terms, and conditions
(Fire, Theft, Rental Interruption)
Employee Honesty (Crime)
Subject to policy limits, terms, and conditions
Should any of the above coverages for the Covered Party be changed or withdrawn prior to the expiration date issued above, ASCIP will mail 3U
days written notice to the Certificate Holder, but failure to mail such notice shall impose no obligation or liability of any kind upon ASCIP, its agents,
or representatives. If you have any questions, contact:
Ms. Paula Ch guay, Chief Executive Officer
ASCIP • 16550 Bloomfie1j A enue Cerritos, CA 907 (562) 404 -8029
Authorized Representa_ti IV
Date Issued: -1 `0 G t
* ASCIP is a joint powers authority pursuant to Article I (commencing with Section 6500) of Chapter 5 of Division 7 of Title 1 of the Government
Code and Sections 39603 and 81603 of the Education Code.
Rev 5 -97
144 - 09170 -OOC `' Iliance of Schools for Cooperative Insurance Programs
16550 Bloomfield Avenue, Cerritos, CA 90703 (562) 403 -4640