HomeMy WebLinkAbout25N - ABBEY GROUP AUTOMATED BOOKING SYSTEMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
September 8, 2009
TITLE:
ANNUAL MAINTENANCE FOR ABBEY
GROUP AUTOMATED BOOKING SYSTEM
CITY ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s1 Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the
attached agreement with Abbey Group, Inc. for the software application
maintenance and customer support in an annual amount not to exceed
554,754.73, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
On June 19, 2006, the Santa Ana Police Department purchased the Abbey
Group Automated Booking System (ABS}. The system consists of an integrated
jail management system with jail reporting, fingerprinting, and booking
modules that can be operated by non-sworn police personnel. The Automated
Booking System is proprietary and can only be serviced by Abbey Group.
The one-year service agreement will provide basic support as described in
the agreement for the Jail Photo Imaging System, Jail Corrections
Management System, and interfaces.
FISCAL IMPACT
Funds are available in the Police Department`s Computer Services fund
(account no. 11-338-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters
Chief of Police
Police Department
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Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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SECOND AMENDMENT TO
SOFTWARE MAINTENANCE AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT, is entered into on September 8, 2009,
by and between ABBEY GROUP CONSULTANTS INC. a Nevada corporation
(hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of
California (hereinafter "City").
RECITALS:
A. The parties entered into Agreement # A-2008-045, dated March 3, 2008, (hereinafter +
"said Agreement") by which Consultant has provided interfacing and support services
relating to the Jail Management computer automated system previously developed
and implemented by Abbey Group.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said Agreement and increase compensation to pay for additional
interfacing services and maintenance services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject
to all the terms and conditions of said Agreement, except those amended in this Second
Amendment to Agreement, the parties agree as follows:
1. Section 3, "Term", shall be deleted in its entirety and replaced with the following:
"The term of this Agreement shall commence on March 3, 2008 and shall continue
through September 30, 2010. The term of said Agreement may be extended upon
a writing executed by the Chief of Police and the City Attorney, for City and by
Abbey Group."
2. Section 4.1 (a), "Fees and Payment Annual Suooort FPac°°
the annual support fee set forth in Exhibit 2 by deleting said Exhib t 2 nd rep ac ng it w~itht
Exhibit 2-A, which shall read in full as follows:
"Consultant will provide the Basic Support described in Section 2.1 [Basic Support]
of the Agreement for the Jail Photo Imaging System, Jail Corrections Management
System and interfaces for an annual maintenance fee of $54,754.73 for the annual
term commencing October 1, 2009 and running through September 30, 2010.
Consultant will provide interfacing and support services providing an interface of
Consultant's Jail Corrections Management System (JCMS) with the Visiphor, Inc.
`FastBook' system to accommodate field bookings. These services shall include
support of the web services provided by Consultant to receive and to return
acknowledgements to the Visiphor application. This support and maintenance
does not include services to the Visiphor application or the communications
protocols provided by Visiphor, Inc. Consultant will provide such interfacing
support services for a fee of $5,000 during the extended term of said
Agreement."
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3. Except as hereinabove modified, all terms and conditions of said Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attomey ~ Y GROUP CONSULTANTS, INC.
By:
RYAN O. HODGE
Deputy City Attomey
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