HomeMy WebLinkAbout25G - PROVIDE ON-CALL SERVICES AND TRANSPORTATIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 5, 2009
TITLE:
AMENDMENT TO AGREEMENT WITH
TELVENT FARRADYNE INC. TO PROVIDE
ON-CALL SERVICES AND
TRANSPORTATIOtQ INFORMPaTiDN SYSTEM
FOR TH8 CITY'S TRAFFIC SIGNAL
SYSTEM
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the
attached agreement with Telvent Farradyne, Inc. in an amount not to
exceed $173,940 subject to non-substantive changes approved by the City
Manager and City Attorney to provide annual system maintenance and on-
call support services, and development of Transportation Information
System software for the City's traffic signal system.
DISCUSSION
In August 2003, The City Council awarded an agreement with Telvent
Farradyne, Inc. to implement a new traffic signal system called
Management Information System for Traffic (MIST). MIST is a centralized
traffic signal system that conforms to national standards, works with the
latest traffic signal controllers, and allows the City to interface with
adjacent agencies to provide traffic signal coordination across
jurisdictions. MIST was implemented initially for all downtown traffic
signals in 2006 and expanded to cover all traffic signals in the city in
2009. The agreement with Telvent Farradyne is necessary to provide annual
system maintenance and on-call technical support services.
In addition, the City received measure M funding from OCTA to replace the
City's outdated Integrated Traveler Information System that has been in
operation since 1999 and is no longer supported by the manufacturer. The
new Transportation Information System (TIS) is an up-to-date web-based
system where the public can view real-time traffic condition data as well
as video images. As the original developer for the City's MIST traffic
signal system, Telvent Farradyne Inc. is the only consultant that can
provide a seamless integration of the two systems, and they have
successfully developed and implemented similar systems for other
agencies.
25G-1
CITY MANAGER
Amendment to Agreement With
Telvent Farradyne
October 5, 2009
Page 2
The agreement for maintenance and on-call services is not to exceed an
amount of $68,000 per year, will be effective through September 30, 2012,
and may be extended up to two one-year extensions of the contract by
mutual agreement.
The agreement for TIS development is for $105,940 and will be effective
through September 30, 2010.
ENVIRONMTNTAL IMPACT
There is no environmental impact associated with the maintenance and on-
call services contract.
For the TIS contract, the recommended action is exempt from further
review. Categorical Exemption ER No. 2008-158 was filed for in
accordance with the California Environmental Quality Act
FISCAL IMPACT
Funds are available in the Public Works Agency Accounts for traffic
signal maintenance, Measure M Street Construction Fund and Gas Tax
(Accounts 02917620 6230, 03217660 66220 and 05917660 66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
~~
George Aiva ez Francisco Gutierrez
Acting Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
25G-2
AGREEMENT FOR SYSTEM MAINTENANCE
AND SOFTWARE DEVELOPMENT SERVICES
THIS AGREEMENT, made and entered into this 5th day of October, 2009 by and
between Telvent Farradyne, Inc., a California corporation (hereinafter "Consultant"), and the
City of Santa Ana, a charter city and municipal corporarion organized and existing under the
Constitution and laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
software maintenance and development services for the Management Information
System for Transportation (MIST) traffic signal system developed by Consultant.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform annual routine system maintenance and on-call system services
on an as needed basis, as set forth in Exhibit A, attached hereto and incorporated by reference.
Consultant shall provide development and implementation services necessary for the
Transportation Information System Project 09-5025-M, as set forth in Exhibit B, attached hereto
and incorporated by reference.
2. REPRESENTATIVES
For purposes of implementing this Agreement, the representative of City shall be the
Executive Director of the Public Works Agency, or his designated representative, and the
representative of the Consultant shall be the President or his/her designated representative.
Except as maybe otherwise stated herein, such representatives shall have the authority to act on
behalf of their respective parties in carrying out the terms of this Agreement.
25G-3
3. DELIVERY OF WORK PRODUCT -OWNERSHIP
Consultant warrants and represents that it has the absolute right to enter into and perform
this Agreement and will perform its obligations hereunder in accordance with standards and
practices prevailing in the industry. Consultant's contribution to the Project, including works to
be produced by Consultant hereunder, will not infringe or misappropriate the proprietary or
personal rights of any third person or party. Consultant shall deliver to City any work product
which results from the services provided. Said work product shall be submitted in hard copy and
produced in a form compatible with City's information systems, as agreed between the Project
Manager and Consultant.
In regard to all material produced as a deliverable under this Agreement, including but
not limited to records, papers, drawings, specifications, programs, systems and other materials
prepared by Consultant, Consultant agrees, for itself and its affected officers, employees, agents,
contractors, and volunteer workers, that (a) other such material shall be the property of the City,
and may not be copyrighted without prior review from the City, and (b) the authors of all such
material, whether copyrighted or not, award to the City, and to its officers, agents and employees
acting within the scope of their official duties, as a condition of payment to the Consultant, a
royalty-free, nonexclusive, irrevocable license throughout the world for governmental purposes
to disclose, publish, translate, reproduce, and use such materials.
4. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services:
• For Routine Maintenance, $8,000 per year.
• For On-Call Services, the rates and charges identified in Exhibit A, which shall
not exceed $60,000, per fiscal year.
• For development and implementation of the Transportation Information System,
$105,940.00, as set forth in Exhibit B.
The total sum to be expended under this Agreement shall not exceed $173,940.00
during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
5. TERM
This Agreement shall commence on the date first written above and terminate on
September 30, 2012, unless terminated earlier in accordance with Section 14, below. However,
if the City Council fails to approve an annual budget with aline-item expense for said
maintenance and on-call services, the agreement shall expire on June 30 of the then current year.
The maintenance and on-call services maybe extended for up to two additional one-year periods,
at the option of the City.
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25G-4
Services required to develop and implement the Transportation Information System
Project 09-5025-M, shall be completed by September 3D, 201D, unless the Project is terminated
earlier in accordance with Section 14, below.
6. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence, $2,000,000 in the aggregate. Such insurance shall (a)
name the City, its officers, employees, agents, volunteers and representatives as additional
insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the
City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $2,000,000 combined single limit. Such insurance shall include coverage
for owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim, and $2,000,000 in the aggregate.
25G-5
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
8. INDENINIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
negligence, recklessness or willful misconduct of the Consultant or its contractors,
subcontractors, agents, employees, or other persons acting on their behalf which relates to the
services described in section 1 of this Agreement; and (2) from any claim that personal injury,
damages, just compensation, restitution, judicial or equitable relief is due by reason of the
negligence, recklessness or willful misconduct of Consultant arising from this Agreement. The
Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the
City, including fees and costs for special counsel to be selected by the City, regarding any action
by a third party asserting that personal injury, damages, just compensation, restitution, judicial or
equitable relief due to personal or property rights arises by reason of the terms of, or effects
arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
9. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
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25G-6
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
10. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other comnx;nication pursuant t4 this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
facsimile (714) 647-6956
With courtesy copies to:
Executive Director of the Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-36)
P.O. Box 1988
Santa Ana, California 92702
facsimile (714) 647-5635
and
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
facsimile (714) 647-6515
To Consultant: Mr. Farhad Pooran
Telvent Farradyne, Inc.
3206 Tower Oaks Blvd
Rockville, Maryland 20852
25G-7
facsimile (301) 815-1884
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to
have been given twenty-four (24) hours after the time set forth on the transmission report issued
by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating
these time frames, weekends, federal, state, County or City holidays shall be excluded.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, oraiiy or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
14. TERMINATION
This Agreement maybe terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate. However, any use of unfinished work product
shall be at City's sole risk.
6
25G-8
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
15. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
16. JURISDICTION -VENUE
This Agreement and all questions relating to its validity, interpretation, perforinaxice, and
enforcement shall be government and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Urange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
17. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
18. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. Captions and headings in this Agreement, including the title of this Agreement, are for
convenience only and are not to be considered in construing this Agreement.
c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
///
7
25G-9
/!/
IN WTI'NESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
CITY OF SANTA ANA
ATTEST:
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
TELVENT FARRADYNE, INC.
FARHADPOORAN
Vice President, Technical Director
Tax ID #
25G-10
EXHIBIT A
SCOPE OF SERVICES
AND
FEE SCHEDULE
ROUTINE MAINTENANCE AND
ON-CALL SERVICES
25G-11
1390 Pittard Driver, mite 200
Rocks-ills, vtaryland 2!?850. l'SA
1'e l: + 1 301 354 1376
Fay:+i ;Ol i4 j~6?
September 9, 2009
Mr. Vnh Nguyen
City of Santa Ana
FUblic Works Agency, 4th Roor
20 Civic Center Plaza
Santa Ana, California 92701
TEIVENT
RE Santa Ana Advanced Traffic Management System (ATMs')
Rroposal for Annual System Support
Dear M r. Nguyen:
Telvent Farradyne Inc. (TR) is pleased to submit this proposal for providing system and
software support for the City's ATM S platform.
The ATMS platform controls and monitors traffic signals within the City of Santa Ana. The
central component of this system is the Management Information 9~rstem for Transportation
(M ISn software, developed by TR. The City is pursuing deployment of a Transportation
Information stem m~ integratetf with M IST platform. TIS will provide traveler information
via the dty's public web.
The proposed scope of services indudes the following components
1. Annual 9~rstem fbutine Maintenance
2. Annual C+n-call System Support
The following sections descxibe scope of services covered under this proposal.
Annual System Routine Maintenance
Under this task TFI will provide maintenance support for the M1ST~ software for the duration
desired by the city. During the effective period of the Maintenance Support, TFI wi71 provide
the following services:
1. Telephone, email, and Internet support, responding to CIIDV'f identified problems
and application use related queries. This support will be during normal TFI business
hours FAT. This service will be extended to three designated personnel of the CIIQ~I'f.
2. Support in the correction of software errors where such errors prevent the operation
of the application or have a significant impact on the application's use.
3. Significant application enhancements, developed by TFI for the specific modules of
MlS'I'~' that have been licensed by CIIFNT, in the execution of it's business, that have
25G-12
~-~taAnaA71NSAnnua~5j~atem St~vport
applicability and sgnificant benefit to CtiE~ll's use of application. These tioensed
modules include: base MIS'I®, signal control, device navigator for DMS and CCTV,
and Strategy (OPAC)
4. Significant application enhancements, developed by TFI for the OPAC algorithm
The Cl~lTresponsibilities are as follows:
a. Keeping employees trained in the M1S'I® system usage. if additional training
is required, this maybe supplied at prevailing TFl Time and Materials rates.
b. Timely notification of errors encountered. These notifications should be in
writing and maybe posted by mail, fax or FinaiL Notification should include
the time and date of error, the machine that exhibited the error, a full
description of the error encountered, the name and direct phone number for
the person that experienced the error, and the state of the system and
environment at the time of the error.
c. Upgrading to the latest available release of MiS'I® within one year of the date
that it is made available.
d. Allow access to the MbS`I® system by TFI for support by providing remote
access.
Keep all computers associated with M1S'I~', acting as a Server or Operator
]nterface free of any software that was not delivered with the MLSS'I® system
or subsequent releases. Note:
1) Anti-virus and traffic modeling software packages such as Syncrho
maybe installed on M1ST~ machines.
2) It is recommended that the CII)~~1T inform TFI of any other software
packages that may need to be installed on MIST' machines. This will
expedite troubleshooting process if any problems arise as a result of
the subject software installation.
f. Not allow MIST' software to be modified in any way by anyone other than TFI
or other TFI approved entities, as defined by CIIENI's executed MLST license
Agreement.
Fee Schedule
TA will provide the above support services to the City of Santa Ana for an annual fee of eight
thousand dollars ($8,000), based on a Maintenance Agreement for a period of three (3)
years. This does not include labor and all travel, accommodation and per diem expenses
incurred for any site visits to the Customer's site. Such costs will be covered under Annual
On-call System Support. All of the dollar amounts are to be paid to TFI in US dollars. B~7lings
will be made annually for the following 12 months of support, starting upon acceptance of
this agreement and notice to proceed from the CL1F1~'T. The payments are due within 30
days of invoice.
Total number of hours of Support available under this Maintenance Support (excepting the
required hours defined in paragraph five (5) above) shall be limited to 60 man-hours per
:~ ` J
25G-13
~-itaAnaA7JNSAnnual S~fem Stfppat
annum. 1n the event that more hours of Support are required, they will be charged to the
Annual On-call System SLpport task.
Annual On-call System Support
Under this task, TFI will provide necessary support that is not part of the routine
maintenance described above. This will be on an as needed basis for the following but not
limited to:
1. Provide necessary mod'rfication of the system software/hardware to maintain or
improve the system #unctions. The oust of building, testing, and supplying the
customized application update required for enhancements will be included in this
task.
2. Fl'ovide support for database management, maintenance, enhancement, and
population. Provide support for administrative tasks, including tape backups, user
account management, and daily operations if desired by the ClJ~1T.
3. Ftovide software engineering support to modify the MIST code to incorporate
changes identified by the C119~IT. These changes shall not include substantial
alterations to the M IST software.
4. R~ovide support in design of system for expansion or implementation of new
technology. This shall include misting and advising CLIBVT' employees with the
design and spedfications of traffic signal equipment and communications networks in
order to properly integrate with MIST system.
5. R~ovide system/communication hardware or software replacement as necessary.
6. Fl-ovide support in grant application for system and related communication upgrade.
Fee Schedule
The total cost of this Annual On-call System Support task shall not exceed $60,000. All
services shall be billed on a monthly basis. TFTs invoice shall be paid thirty (30) days after the
receipt for contract services that have been satisfactonly completed. The City's representative
must verify all work completed.
The following table provides labor rates for the time & material tasks. These are based on the
estimated labor rates for the Year 2009. A 5% escalation rate will be added to each year
after.
Y ~ 3
25G-14
S~-itaAnaA71NSAnnua~System
Category hhurlylite
Sr. Engineer $160
.t. Engineer $105
Sr. Programmer $160
Jr. Programmer $105
Sr. 6igineer Mgr $200
Should you have any questions or require any further information, please contact meat (301)
354-1376 at your convenience.
Very truly yours,
Farhad Fboran, PhD, P.E
voe Resident, Technical Director
Telvent Farradyne Inc.
,m # 4
25G-15
EXHIBIT B
SCOPE OF SERVICES
TRANSPORTATION INFORMATION SERVICES PROPOSAL
10
25G-16
1390 Ficcard Drive, mite 200
Rockville. Maryland 20&50, USA
Cel: + 1 301 354 1376
fay:: +t 30I 354 556^
September 9, 2009
Mr. Vinh Nguyen
City of Santa Ana
R~blic Works Agency, 4th Roor
20 Civic Center Rata
Santa Ana, California 92701
TELVENT
RE Santa Ana ATM S
R~oposal for Transportation Information System
Dear M r. Nguyen:
As per our 7/7/2009 project review meeting in Santa Ana, this letter provides cost
proposal #or additional enhanc3ements to the Cites existing AAIS'l~' system. These
additional items indude deployment of a Transportation Information System (11S) to
provide real-time traffic data to the public via website as well as dty's b osks.
The following pages indude scope of work and oast estimate for this effort.
Should you have any questions or require any further information, please contact me
at (301) 354-1376 at your convenience.
Very truly yours,
Farhad Fboran, PhD, P.E
Vice Resident, Technical Director
Telvent Farradyne Inc.
25G-17
~itaAnaAd~tne~ TiaffiFC 5lfgna~ Control Sj~e-n
Scope of Work
TFI will deploy an advanced Transportation Information System ('IIS) including a public
website similar to Town of Cory's WINK website (see
httn: ~~~~ink.tow~~~ofcaiv.ork;/trafYic map.a~~ ). This site will provide link congestion
monitoring, incident & construction information, CCTV images and DMS messages
(subject to availability of data).
The link data will be provided through MIST detector data module using MIST Data
Interface (DI). A screenshot of an example website is shown below.
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The ATIS also will include an operator interface to allow incident data entry as well as
control and monitoring of the information available to the public. The following
screenshot presents an example of the operator interface screen.
2
25G-18
~-ttaAnaAd~vtne Timfflc Signa~ Contra/ Syafem
?„va!', of ~.3r. ]TI. Svr_n,, r ----
® [lased Incideels RaR~
Highway NlOkiray Iitclilset - yl ais Etiaik 3006110713110200000 !~
7renss Reported by: State: County City: Responding:
,,~: Tcwn Ot Cary NC fisab
Mphwsy Incident Type: Facility/Route: Article: From:
7rarrit abnormal Ined 1-4D approaching Exit 15
Direction: Detail: To: uMaer
H~/iiwaY eastbound center lane ':~!
TrafalY
Duration: OD NH:MM
No. d Leiter: Lane Descriptbn: Blotto: Total !arias:
nary
t~ 04 00:00 2 I [0 2 lanes blocked 5
Other trdormetbn: 1 mile delay Local Evert Ora
Transit a
Carttad lido Name: Phone: User Name: carouser Osp
CdL• Paper. Fsx: User Phone:
X
Prhnary LMks: Associated Links:
Loc.a
weatlwr CotMRbns: Pavement CondRbns: x
RECENT ALARMS Near tlry
leob
11!39/2006 Town O(Cary ([7.Mr)
~„ate.
09:07:46 abnormal load
pM on 1-40 ttnter ~ Town Oi Cery abnorma l load on I-40 center Zane eastbound approaching Exrt 15 2 1 to 2 lanes blocked 1 mile delay ~~-.,
!one eastbound
approaching
t
L
Exrt 15 2 1 to Z afsa
lanes blotketl 1 Actiwis Court: First: last: '~
mile deWY Uruiuoc. A tion
~ ~
~ !leer Adion ~ 1 11/07/2006 01:19:02 PM 11/07!2006 01:19:02 PM
1 U19l2006 Town Of Cary
08:07:46 accident on 1- Event Action Liq:
PM 240 right exit ~pn Date and Tkne Action Type Mtlon Description
ramp
eastbountl M 11/07/2006 01:19:02 vtt NEW abnormei toed Reported by: Town Oi Cary
Exit 3• US 74A
1 exit ramp
l!- My Org ~~.': Odiar Orgs . ~ AN ~.,.` Fherad In :!~ All Sort bY: '~'~ Date Time ~ Organization ~ ` tncideru TYDe
Interfacing with the Cites Kiosks
The TIS platform will provide traveler information to the City's kiosks TA will develop
an application that can run a web session on a Windows machine that will prevent
users from being able to suit the Internet. Instead, the web lesson will only be able
to access whatever web site the administrator's point the application to. A sea-et
keystroke combination will allow an administrator to minimize the application and
access other applications and utilities installed on the device.
Project Tasks
The scope of work includes the following tasks:
1. Provide system requirements and acceptance test plans
2. Design City of Santa Ana's public website
3. Integrate, configure and test SmartNEI=MIST system
4. Install TLS and Public Web servers at the City's TMC
5. Conduct on-site training
6. Conduct System Acceptance Test
1 ~ ,..?` .."" 3
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~-~tgAnaAd~vtire Tiaff~c Sjgna~ Contra/ stem
High Level Requirements -Public Website and Operator Interface
The public webste shall be available via http access usng standard html
content.
2. The public webste interface shall be compatible with all versons of the
Microsoft Intemet 6q~lorer Internet browser higher than release 7.0.
3. The webste shall present data usng a map bad<ground covering the desred
dty map.
4. ~ubjed to data availability, web server and network performance limitations,
the public webste shall provide link occupancy data using oolorization of
instrumented roadway segments The data may be updated at a frequency of
2 minutes or higher subject to the latency of the communication network.
Typical refresh rates for link congestion monitoring and CCTV images are
within 5 minutes.
5. Travel cha-acteristicslnformation colors will use ~ least 4 different colors, with
gray indicating no data available, green representing free traffic flow, amber
representing intermediate travel conditions and red indicating slow traffic
flow.
6. The pubiicwebsite shall display DMSmessage contents
7. The public webste shall provide static (video snapshot) images from available
CCTV cameras in the system. These images will be shared with 9nartNEf via
a shared ftp folder. When viewed, these images will be updated at the shared
folder update rate for each camera.
8. The public webste shall provide traffic inddent data. The TMC software will
publish active confirmed inddents to the public webste. When inddents are
updated or terminated in the TMC software, the same actions will be
published to the TMC webste.
9. The regional map display shall indude a chedcbox control for each of the
CCTV, DMS,, alive inddent, link congestion, and railroad preemption lags
which shall be used to turn on and off the display of each layer individually.
10.The public webste shall contain hot links (URLs) to other regional websites
desired by the City of 5'anta Ana.
11. The public webste shall provide traveler in#ormation to the desgn~ed kiosks
within the aty. The web lesson running in kiosks will only be able to access
the TJSweb site.
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3~-itaMaAd~vtn~e Tiz~ft~c ~gner ContRal Sysfem
12.The Pt~btic Web map interface snail contain didcable icons usng relevant
images to represent active incdents, planned or active construction, planned
or active speaal events cameras, dynamic message sgns, and tra#fic links.
13. Selecting and didcing on event, construction or inddent icons will display a
text box with detailed information.
14. Selecting and didcing on a camera icon will display the most recently available
still frame camera image. While open, the camera image will automatically
refresh at regular intervals
15. Selecting and didcing on a DMS icon will display the current message on the
sgn.
16. The AT1S Oi shall provide a maiu-driven, graphical interface to set up and
populate AT1S parameters and database tables
17.The regional map display shall show an inddent icon for all active inddents
located at the coordinates speafied by the AT1S operator when manually
entering incidents
18.The AT)S OI shall provide capability for adding icons to the regional map
display representing CCTV and DMSunits
49. The AT1S OI shall provide rJapabifity to display the actual location of a CCTV or
DMS unit as an icon on the regional map.
5
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~aAnaAdavtn~e Tigff~c Sgifa~ Contrt~l Stem
Project Cost
Table 1 below provides estimated cost for this effort.
Table 1 -Santa Ana Fhase N Software Fnhanoement & Integration Cost
Task ID Task Desa-iption Total Cost
A7J5& Relic Ylki6
1 FLblic Web Design induding: region map, icons, menu items, UFas
to other rtes
$ 30,000
2 Congestion map (link redraw) &Database $ 3,920
3 Develop Web lesson application for kiosks $ 10,220
2 Integration, Configuration and 190 9001 Testing (9rartNEr & MIST
DI
$ 11,200
3 On-site Installation & Warrant 9u ort $ 11,200
4 Trainin & Documentation $ 5,600
5 Travel & ODC $ 3,200
6 Hardware 8~ COTS er Table 2 below Mess one server $ 30,600
7 t;oensn Fee $30,000 $ 0
Total R ojed coat a , 05,sao
s
25G-22
S~-ttaAnaAdbptire Tigffirc 9gna/ Contnal System
Tile 2 - Haudware 8~ COTS Riang
Deecri ion Unit
Rios
TotalOoat
ATAS& fLb/ic Weib $ 36,200
ATIJR.~blic Web Servers-Dell FbwerEd e 3 $5,200 $ 15,600
AT1SApplication/DBserver (Microsoft 9QL Server 2003/2005) 1
Apache Web Server 1
Webiogic (itS) Web Server 1
AT1S Operator Interface -Dell Reason 1 $2,600 $ 2,600
coa a1 a o00
Bea Webl is Server Advent e, Verson 10.1. 1 $12,000 $ 12,000
Microsoft SQL Server 2005 .lava 1.4.2 1 $ 6,000 $ 6,000
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