HomeMy WebLinkAbout25L - SOFTWARE MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 2, 2009
TITLE:
AMENDMENT TO SOFTWARE
MAINTENANCE AGREEMENT WITH
BENTLEY SYSTEMS, INC.
- - -
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager
attached third amendment to
software maintenance and
engineering software used i
exceed $39,900 per year.
DISCUSSION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
and the Clerk of the Council to execute the
the agreement with Bentley Systems, Inc. for
technical support for the specialized
n the Public Works Agency in an amount not to
The Public Works Agency utilizes a number of specialized engineering
software products for its computer design services and for accessing data
on the Geographic Information System. Bentley Systems, Inc. owns and
maintains this software. A software maintenance agreement is needed to
ensure that the City receives software upgrades, phone and on-line
support.
The City executed an agreement in 2005 established by the California
Department of General Services through a California Multiple Awards
Schedule for software maintenance and technical support. This amendment
will extend that agreement for a period of two years--from December 1,
2009 through November 30, 2011--for an amount not to exceed $39,900 per
year.
FISCAL IMPACT
The annual cost of the maintenance agreement is estimated to be $39,900.
Funds are budgeted in the current fiscal year for this agreement in the
Public Works Administration account for other contractual services
(account no. 10117601-62300). Funds for the second year of the amendment
will be included in the FY 10-11 budget.
APPROVED AS TO FUNDS AND ACCOUNTS:
George A arez Francisco Gutierrez
Acting Executive Director Executive Director
Public Works Agency Finance & Mgmt. Services Agency
25L-1
Amendment No. 3 to
Bentley SELECT Program Agreement No. 10362400
This Amendment ("Amendment ") dated November 2, 2009, by and between Bentley Systems,
Incorporated, a Delaware corporation, with principal offices at 685 Stockton Drive, Eaton, PA 19341
("Bentley"), and the City of Santa Ana, a charter city and municipal corporation, having its principal
office at 20 Civic Center Plaza, Suite M-21, Santa Ana, CA 92702 ("Subscriber").
WHEREAS, Bentley and Subscriber entered into Agreement N-2008-010, dated January 25, 2008
(hereinafter "said Agreement"), by which Bentley has provided software licensing and support for
Subscriber.
Bentley and Subscriber wish to extend the term of said Agreement to allow Subscriber to continue to
utilize the Subscription Licenses, and purchase an additional license, upon the terms and conditions set
forth in said Agreement, as amended by Amendment No. 1 to said Agreement.
This Amendment shall be effective on the date first set forth above.
NOW THEREFORE, the parties hereby agree as follows:
1. Upon execution of this Amendment No.3, by both parties, and Subscriber's payment of annual
license fees in the amount of $35,253.41, plus tax, the following licenses will be renewed and/or
activated for aone-year term, from December 1, 2009 through November 30, 2010. The total
amount to be expended during the renewal term shall not exceed $39,900.00.
Product
MicroStation Select
Bentley InRoads Storm/
Sanitary Select
Bentley InRoads Select
Bentley InRoads Survey
Select
Bentley InRoads Survey PPA
Bentley Water GEMS Select
Qty. Unit Price Discount Total
40 $ 592.51 5% $22,515.38
2 568.81 5% 1,080.74
4 1,137.61 5% 1,322.92
2 284.40 5% 540.36
2 713.00 2.5% 1,390.35
1 5,686.06 5% 5,403.88
Total $35,253.41
During the extended license term, City may exchange licenses listed above, for other or additional
licenses.
2. Except as herein amended, all terms and conditions of said Agreement, as amended by
Amendment No.l, shall remain in full force and effect.
///
25L-2
///
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed by their duly
authorized representatives as of the date and year first written above.
CITY OF SANTA ANA BENTLEY SYSTEMS, INCORPORATED
DAVID N. REAM
City Manager
(Name)
(Title)
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
GEORGE ALVAREZ
Acting Director -Public Works
25L-3
25L-4