HomeMy WebLinkAbout25S - MAINTENANCE OF AIR CONDITIONINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 2, 2009
TITLE:
AMEND AGREEMENT N-2004-062-04 WITH
TRANS, INC. FOR MAINTENANCE,
SERVICE AND REPAIR OF AIR
CONDITIONING UNITS AT GRAND
CENTRAL ART CENTER
cU U " " .!L
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15t Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the
attached amendment to the agreement with TRANS, Inc. in the amount of
$28,500, for a total amount not to exceed $53,500, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Building Maintenance Division of the Finance and Management Services
Agency maintains approximately 50 buildings, including fire stations,
recreation and community centers, libraries, City Hall, the Police
Administration building, and the Corporate Yard. These public buildings,
ranging from 10 to 50 years old, require various levels of service for
complex mechanical systems, including heating and air conditioning
equipment. To maintain these systems in good working condition, it is
vital to have preventive maintenance and repair service available,
including periodic inspection of chillers and boilers and repair of
equipment on an as-needed basis.
On April 28, 2009, the City entered into an agreement with TRANS, Inc.
for a one-year renewal term in an amount not to exceed $25,000. In the
course of regular inspections at the city-owned Grand Central building,
equipment repairs and preventive maintenance needs were identified to
increase the life expectancy of the equipment. With the expenditure of
funds for these necessary repairs, additional funds are needed to
continue on-going inspections, maintenance and repairs for the remaining
contract period.
25S-1
Amendment to TRANE,
November 2, 2009
Page 2
FISCAL IMPACT
Inc. Agreement
Funds are available in the Downtown Maintenance - other contractual
services account (no. 40718842 62300 - 03700101001).
APPROVED AS TO FUNDS AND ACCOUNTS:
Cynthia J. Nelson
Deputy City Manager for
Development Services
Community Development Agency
CJN/GL/kg
i
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
H:\ACTION ITEMS\COUNCIL\2009CC\110209 AmendAgreeTRANE-GrandCentraldoc
25S-2
AMENDMENT TO SERVICE AGREEMENT
THIS AMENDMENT TO AGREEMENT, made and entered into this 2nd day of
November, 2009, by and between Trane Inc, ("Consultant") and the City of Santa Ana, a
charter city and municipal corporation duly organized and existing under the Constitution
and laws of the State of California ("City"), collectively referred to herein as "the Parties".
RECITALS:
A. The Parties entered Agreement N-2004-062, dated July 1, 2004, hereinafter referred to as
"said Agreement", for the provision of maintenance, service, repair and parts for air
conditioning units located on the Ross Annex building;
B. Said Agreement has been subsequently amended to extend the term and add
compensation to provide continuous service during the extended term.
C. The Parties now wish to amend the Scope of Services to include maintenance, repair and
parts replacement services for the compressor at the Grand Central Arts Center, and to
increase compensation to pay for the additional services to be provided.
WHEREFORE, in consideration of the mutual and respective covenants and promises
hereinafter contained and made, and subject to all of the terms and conditions of said Agreement
as hereby amended, the parties hereto do hereby agree as follows:
Section 1, SCOPE OF SERVICES, shall be amended to provide that Contractor will
provide maintenance, service, repair and parts for air conditioning units at the Ross
Annex Building. Contractor shall inspect and bring the 70-125 Ton Compressor Chiller
Series R (Model #RTUAl00AYCO1X3DOVFNH) at the Grand Central Art Center, 125
N. Broadway, Santa Ana, CA, into good repair and, commencing October 1, 2009,
Contractor will provide ongoing maintenance, service, repair and parts for the Grand
Central Arts Center compressor described above. Contractor may provide additional
services at the written request of the Executive Director of Finance and Management
Services.
2. Section 2.a., COMPENSATION, shall be amended to set the inspection, maintenance,
repair and part replacement fee for the 2009/2010 fiscal year at $8,680.49.00, payable
at $2,170.12 per quarter, plus tax, for Ross Annex. Contractor agrees to accept, and
City agrees to pay an additional fee of $3,568.00, payable at $892 per quarter, for
inspection, maintenance, repair and part replacement at Grand Central Art Center.
The total sum to be expended for service and part replacement pursuant to said
Agreement shall be increased by $28,500.00, for a total amount not exceed $53,500,
during the period from July 1, 2009 through June 30, 2010.
3. Except as hereinabove modified, the terms and conditions of said Agreement remain
unchanged and in full force and effect.
25S-3
IN WITNESS WHEREOF, the parties hereto have executed this Amendment to said Agreement
the date and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL
FRANCISCO GUTIERREZ
Executive Director
Finance and Management Services
CITY OF SANTA ANA
DAVID N. REAM
City Manager
TRANE, INC.
(NAME)
(Title)
25S-4