HomeMy WebLinkAbout23A - SLURRY SEAL PROJ NO 106703 REQUEST FOR ,:r
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
NOVEMBER 16, 2009
TITLE: APPROVED
CONTRACT AWARD FOR LOCAL STREET ? As Recommended
SLURRY SEAL (PROJECT N0.106703) ? As Amended
? Ordinance on 1S` Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
~
it ~?`~r~ FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Award a contract to American Asphalt South, Inc., the lowest
responsible bidder, in accordance with unit bid prices in the
estimated amount of $130,150 for construction of slurry sealing of
local streets.
2. Approve a Funding Analysis with a total estimated construction cost
of $161,900.
DISCUSSION
Public Works Agency maintains the pavement management system (PMS) that
contains street pavement condition data inventory. Based on the PMS
program, certain streets have been identified for maintenance to prevent
further deterioration and extend its service life (Exhibit 1). A slurry
seal is applied to the streets to provide a high durable surface and low
cost maintenance.
The Notice Inviting Bids was advertised on October 7th and 9th, 2009, and
bids were opened on October 27, 2009. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 0
Contractors requesting bidding documents: 9
Bids received: 2
Bids received from Santa Ana Contractors: 0
23A-1
Contract Award For
Local Street Slurry Seal
November 16, 2009
Page 2
NAME OF RESPONSIVE BIDDER CITY BID AMOUNT
1. American Asphalt South, Inc. Fontana $130,150
2. Pavement Coating Company Mira Loma $147,673
A total of two bids were received and all were responsive. The lowest
bid was submitted by American Asphalt South, Inc., for $130,150, which
is below the Engineer's estimate of $153,910.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the
proposed project is exempt from future review. Categorical Exemption
Environmental Review No. 2009-160 will be filed for the project.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$161,900 for the project (Exhibit 2). Funds are available in the Public
Works Account for Local Streets Slurry Seal Fund (accounting unit
05917660-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
)
Raul Godine Francisco Gut~errez m
Executive Di ector Executive Director
Public Works Agency Finance & Mgmt. Services Agency
K:\Construction\RFCA-draft\11-16-09 Slurry Seal 1D6703 ET 30WD.docx
23A-2
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EXHIBIT I /~oJ ~'s,,
ciTY couNCi~ CONTRACT AWARD FOR I
AGENDA DATE: LOCAL STREET SLURRY SEAL
NOVEMBER i6. 2009 (PROJECT NOe 10-6703)
23A-3
FUNDING ANALYSIS
PROJECT NO. 10-6703
LOCAL STREET SLURRY SEAL
Construction Contract $130,150
Contract Administration $7,800
Inspection and Testing $10,935
Contingencies
$13,015
TOTAL ESTIMATED CONSTRUCTION COSTS $161,900
Exhibit 2
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