HomeMy WebLinkAbout22B - LEASED VEHICLES y.
REQUEST FOR
COUNCIL ACTION
cx.„„~
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JANUARY 4, 2010
TITLE: APPROVED
? As Recommended
CONTRACT AWARD FOR LEASED ? As Amended ec
? Ordinance on 1 Reading
VEHICLES ? Ordinance on 2"d Reading
(SPEC . NO . 0 9 - 0 5 5 ) ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
C;. ti - FILE NUMBER
ITY MANAGER
RECOMMENDED ACTON
Award a contract to Enterprise Fleet Services for leasing of vehicles for
a three year period with provision for one, three-year renewal in an
annual amount not to exceed $145,000.
DISCUSSION
A variety of City departments lease vehicles on closed-end leases to
perform routine business. The Santa Ana Police Department leases 18
vehicles for three-year periods to cover field assignments for a variety
of police personnel, including in investigation and training.
The Fire Department leases four vehicles assigned to Deputy Chiefs. The
Work Center requires a vehicle in the administration of the Work
Experience and Literacy Program grant funded by the Department of Labor
(DOL) and the One-Stop Program funded by the Workforce Investment Act.
The notice inviting bids was advertised on November 4, 2009, and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
15 Invitations For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendors
6 Bids received
1 Bids received from a Sana Ana vendor
Bids were opened and evaluated on November 16, 2009. The bid received
from Enterprise Fleet Services, a Santa Ana vendor, is responsive to the
specifications and meets the City's requirements.
22B-1
FISCAL IMPACT
Funds are available in the FY 2009-2010 budget as follows: Police
Contract Services - Professional Account (no. 01114403 62300); Work
Center's One-Stop and DOL Work Experience and Literacy Program Accounts
(nos. 12318751 62300 50% and 13218742 62300 50%) and Fire Prevention
Contract Services Professional Account (no. 01115310 62300). Funds for the
duration of the contract period will be included in the proposed budgets
in subsequent fiscal periods.
APPROVED AS TO FUNDS AND ACCOUNTS:
fOR PM Vy
Paul M. Walters Francisco Gutierrez
Chief of Police Executive Director
Police Department Finance and Mgmt Svcs Agency
7
Marc Martin ynthia J. Ne son
Fire Chief Deputy City Manager for
Fire Department Development Services
Community Development Agency
KM
22B-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR LEASE VEHICLES (09-055)
VENDOR ENTERPRISE ACME AUTO MERCHANT
FLEET MANAGEMENT LEASING, LLC AUTOMOTIVE GROUP
LOCATION SANTA ANA CONNECTICUT NEW HAMPSHIRE
TOTAL 10 VEHICLES
MONTHLY LEASE $5,271.18 $5,475.57 $5,918.48
VENDOR WONDRIES THEODORE PENSKE
FLEET GROUP ROBINS FORD TOYOTA
~ LOCATION ALHAMBRA COSTA MESA DOWNEY
TOTAL
MONTHLY LEASE PARTIAL PARTIAL PARTIAL
Exhibit 1
22B-3
22B-4