HomeMy WebLinkAbout22D - SERVERS AND DATE STORAGE REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
MARCH 1, 2010
TITLE: APPROVED
? As Recommended
CONTRACT AWARD FOR ? As Amended
? Ordinance on 1S` Reading
SERVERS & DATA STORAGE ? Ordinance on 2"d Reading
(SPEC. NO. 10-002 8c 10-004) ? Implernenting Resolution
? Set Public Hearing For
CONTINUED TO
~~GrE-- FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Award a contract to GovPlace for the purchase of four servers and support in an amount
not to exceed $79,000.
2. Award a contract to GovConnection for the purchase of data storage in an amount not to
exceed $32,000.
DISCUSSION
The Information Services Division (ISD) maintains servers and data storage in both the City Ha1i
and the Police Department data centers. ISD seeks to add three virtualization servers in the City
Hall center and another at the Police Department center. Additionally, to accommodate
increased crime analysis, it is necessary to increase data storage capacity in the Police
Department center.
The new servers will support the growth in processing requirements by replacing several older
servers with more powerful virtualization servers. Utilizing virtualization is a more efficient
solution than purchasing individual servers for each application, resulting in initial cost savings at
time of purchase, and ongoing, as monthly energy consumption is reduced. In the case of the
Police Department, this increased process capability is necessary to sustain new crime analysis-
related applications. Funding for both the Police Department server and the increased data
storage is provided by the 2002 Cops Technology Grant.
22D-1
Contract Award for Servers and Data Storage
March 1, 2010
Page 2
Two procurement processes were required for these purchases. First, for the server purchases,
Santa Ana Ordinance No. NS-2312 authorizes purchase against contracts from any public
agency utilizing a competitive bid process. The Western States Contracting Alliance (WSCA)
establishes California Multi-State Cooperative Agreements for Commodities, IT Goods &
Services, and Telecommunication Goods and Services. WSCA agreements are available to all
State of California governmental entities that expend public funds for the acquisition of both
goods and services. GovPlace is a value added re-seller of servers, offering WSCA pricing.
Since there was no WSCA pricing for data storage, a bidding event was required for the second
purchase. The notice inviting bids was advertised on February 5, 2010 and bids were solicited.
A summary of the bid invitations and bids received is as follows:
4 Invitations For Bid mailed
4 Bids received
Bids were received and opened February 12, 2010 (Exhibit 1). The bid from GovConnection is
responsive to the specifications and meets the City's requirements.
FISCAL IMPACT
For the servers, funds in the amount of $54,000 are available in the Technology Plan
Miscellaneous Citywide Projects account (no. 10910146-66400) and funds in the amount of
$25,000 are available in the Cops Technology Grant 2002CKWX0028 account (no.12714402-
62120). For the data storage, funds in the amount of $32,000 are available in the Cops
Technology Grant 2002CKW0028 account (nos. 12714402- 66510 and 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters Francisco Gutierrez
Chief of Police Executive Director
Finance & Mgmt. Services Agency
22D-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR HP STORAGE & SUPPORT (10-004)
Vendor GovConnection Nth Generation
Computing, Inc
Merrimack,
Location NH San Diego, CA
Total $31,050.81 $32,712.94
Vendor GovPlace Newport Audio
and Video
Newport Bch,
Location Irvine, CA CA
Total $34,898.64 $58,008.08
~I
Exhibit 1
22D-3
22D-4