HomeMy WebLinkAbout22B - OEM VECHLE PARTS AND REPAIRS REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
APRIL 5, 2010
TITLE: APPROVED
? As Recommended
CONTRACTS RENEWAL FOR OEM ? As Amended
VEHICLE PARTS AND REPAIRS ? Ordinance on 15i Reading
? Ordinance on 2"d Reading
(SPEC. NO. 07-087) ? Implementing Resolution
? Set Public Hearing For
~ CONTINUED TO
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FILE NUMBER
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CITY MANAGER
RECOMMENDED ACTION
Renew the contracts for OEM vehicle parts and repairs for aone-year period in the annual
aggregate amount not to exceed $160,000 with the following vendors:
McCoy Motor Co. Inc. d/b/a Mills Ford
Power Ford Tustin
Villa Ford
DISCUSSION
The Finance and Management Services Agency Fleet Maintenance Division is responsible for
the maintenance and repair of over 600 vehicles, including 110 patrol sedans. In some cases, it
is necessary to utilize Original Equipment Manufacturer (OEM) parts to stay within warranty.
Fleet maintains an inventory of 1300 stock items, some of which are OEM parts; parts not
stocked are purchased on an as-needed basis. Fleet maintains contracts with multiple auto parts
vendors for non-OEM parts. This contract is for OEM parts and repairs with Ford certified shops,
in order to maintain warranty coverage.
On November 5, 2007, the City Council awarded contract to five vendors for aone-year period
with provisions for two one-year renewals. The vendors have performed satisfactory during the
past contract period and have agreed to renew the contracts without an increase in pricing. Staff
recommends the final renewal of the contracts. The original award included two local Chevrolet
dealers that have closed their offices in the past 12 months. OEM parts for Chevrolet vehicles are
processed with existing contracts.
22B-1
Contract Renewal for OEM Vehicle Parts & Repairs
April 5, 2010
Page 2
FISCAL IMPACT
Funds are available in the Fleet Equipment Maintenance, Garage Operations account (no.
07510100 63202).
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Francisco Gutierrez
Executive Director
Finance and Management Services Agency
FG/KM
22B-2