HomeMy WebLinkAbout22F - BRASS WATER SERVICE FITTINGS REQUEST FOR
COUNCIL ACTION ~ `
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CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
APRIL 5, 2010
TITLE: APPROVED
? As Recommended
CONTRACT AWARD FOR ? As Amended
BRASS WATER SERVICE FITTINGS ? Ordinance on 15~ Reading
? Ordinance on 2"d Reading
(SPEC. NO. 09-057) ? Implementing Resolution
? Set Public Hearing For
~ CONTINUED TO
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C,~'`Z ~L~ i% ~E'~'~---- FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award contracts for brass water service fittings for aone-year period, with provision for four, one-
year renewals in the annual amounts as follows:
Vendor: Location: Amount:
H.D. Supply Waterworks Santa Ana $30,000
Cambridge Brass, Inc. Ontario, Canada $35,000
Inland Water Works Supply San Bernardino $50,000
DISCUSSION
Last year, the Public Works Agency (PWA) Water Resources Division delivered 40,438 acre-feet
of water to businesses and residents in Santa Ana. To do so, PWA maintains an extensive
distribution system that includes 20 active wells, seven pumping stations and reservoirs, and
seven import water connections, as well as miles of water pipe. In order to perform maintenance
and repairs on this extensive system, PWA requires an assortment of materials such as
bushings, flanges, nuts, -and stops. The materials are purchased through the Central Stores
warehouse for distribution. The contract for brass water service fittings is designed to provide
quality products at a significant savings based on quantity pricing.
22F-1
Contract Award for Brass Water Service Fittings
April 5, 2010
Page 2
The notice inviting bids was advertised on November 24, 2009 and bids were solicited. A
summary of the bid invitations and bids received is as follows:
13 Invitations For Bid mailed
6 Invitations For Bid mailed to Santa Ana vendors
6 Bids received
3 Bid received from Santa Ana vendors
Bids were received, opened on December 15, 2009, and evaluated (Exhibit 1). The bids were
evaluated by individual product categories. The bids received from H.D. Supply Waterworks, a
Santa Ana vendor, Inland Water Works Supply and Cambridge Brass, Inc. are responsive to the
specifications in their respective categories and meet the City's requirements. The annual
amounts are based upon past usage and staff's projection for the next year.
Additionally, H.D. Supply Waterworks provides fire hydrant repair kits, tools and building supplies.
The contract for brass water service fittings, when combined with previous purchases during the
current fiscal year, exceeds the $25,000 aggregate limit. In order to facilitate future purchases of
fire hydrant repair kits, tools and building supplies, staff recommends a $15,000 increase in the
aggregate limit.
FISCAL IMPACT
Funds are available in the Water Utility Water Systems Maintenance and Water Quality &
Measurement accounts (nos. 06017641-63001 and 06017644-63001).
APPROVED AS TO FUNDS AND ACCOUNTS:
r-
Raul Godinez II Francisco Gutierrez
Executive Direct r Executive Director
Public Works Agency Finance & Mgmt. Services Agency
RG/W O/09-057.9:
22F-2
Contract Award for Brass Water Service Fittings
April 5, 2010
Page 3
ABSTRACT OF BIDS (Spec. 09-057)
Vendor HD Supply Cambridge Brass Inland Water
Waterworks Inc. Works Supply
Location Santa Ana Cambridge, Ontario San Bernardino
Canada
CENTRAL STORES STOCK ITEMS
CATEGORIES
A Meter Adapters $ 409.60 No Bid $ 580.00
B Angle Meter Stops $ ' 15,732.55: Non Responsive $ 16,347.50
C Meter Bushing $ 3,096.00 $ 2,908.80 $ 6,720.00
D Corporation Stops $ 14,538.85 $ 13,126A0 $ 15,088.00
E Meter Couplings $ 20,607.75 $ 9,056.94 $ 22,094.80
F 45° & 90° Couplings $ , 3,261.50 No Bid $ 7,137.00
G Curb Stops $ 61,867.79 $ 55,541.43 $ .49,853.05
H Meter Flanges $ 588.20 $ 505.00 $ 800.00
I Copper Tube Nut $ 44.75 $ 35.75 $ 60.00
J Brass Gate Valve $ 525.45 No Bid $ 2,700.00
K Copper Couplings $ 150.45 No Bid $ 955.00
Total Cost $ 19,669.90 $ 22,723.69 $ 49,853.05
Estimated Annual Usage-Stock Items
(Including Sales Tax) $ 30,000.00 $ 35,000.00 $ 50,000.00
Ferguson
Vendor S & J Supply Co., Inc Wells Supply Co Waterworks
Location Santa Fe Springs Santa Ana Santa Ana
CATEGORIES
A Meter Adapters $ 322.64` $ 786.40 $ 1,031.24
B Angle Meter Stops $ 17,367.00 Non Responsive $ 16,691.78
C Meter Bushing $ 2,779.20 $ 6,168.00 $ 3,465.60
D Corporation Stops $ 13,601.00 $ 14,648.75 $ 15,714.64
E Meter Couplings $ 11,755.85 $ 11,028.45 $ 17,219.68
F 45° & 90° Couplings $ 6,013.65 $ 6,543.25 $ 7,323.60
G Curb Stops $ 56,737.20 $ 62,741.30 $ 68,421.59
H Meter Flanges $ 520.00 $ 558.00 $ 652.00
I Copper Tube Nut $ 37.45 $ 52.75 $ 57.61
J Brass Gate Valve $ 560.40 No Bid $ 4,858.96
K Copper Couplings $ 155.10 No Bid $ 158.32
Total Cost $ 3,101.84
Exhibit 1
22F-3
22F-4