HomeMy WebLinkAbout22H - PAYROLL SEVERS REQUEST FOR y
COUNCIL ACTION _
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
APRIL 5, 2010 '
TITLE: APPROVED
? As Recommended
CONTRACT AWARD ? As Amended
FOR PAYROLL SERVERS ? Ordinance on 1St Reading
? Ordinance on 2"d Reading
(SPEC. NO. 10-009) ? Implementing Resolution
? Set Public Hearing For
a CONTINUED TO
7.
~6L FILE NUMBER
CITY/ MANAGER
RECOMMENDED ACTION
Award a contract to GovConnection for the purchase of Payroll servers in an amount not to
exceed $37,500.
DISCUSSION
The City implemented a payroll system from High Line Corporation in January 2000. The system
is used to record employee time and attendance, process payroll, produce pay checks, manage
personnel records, administer employee benefits, report service credit earned to CaIPERS,
deliver employer federal and state tax files, and provide accurate payroll and personnel
information in support of management budgeting decisions.
The system runs on an Oracle database using Client /Server technology that is several years
old. High Line has revamped the software using modern Oracle web technology. The existing
software version has reached its end-of-life, and High Line will no longer support it after 2010.
Fortunately, the migration to the new version is relatively easy as the back-end database
structure is the same. The new version requires additional server horsepower as well as
compatible hardware. The existing payroll server hardware, which is also several years old, does
not meet the requirements of the new software version. The new, more powerful virtualization
servers consume less energy and the portability of virtualization allows for a smoother, more
efficient recovery after a disaster. Staff seeks authorization to replace the server hardware with
new hardware in order to run the web-based payroll software version.
22H-1
Contract Award for HP Servers
April 5, 2010
Page 2
The Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from
any public agency utilizing a competitive bid process. The Western States Contracting Alliance
(WSCA) establishes California Multi-State Cooperative Agreements for Commodities, IT Goods &
Services, and Telecommunication Goods and Services. WSCA agreements are available to all
State of California governmental entities that expend public funds for the acquisition of both
goods and services. GovConnection is a value added re-seller of servers, offering WSCA pricing.
FISCAL IMPACT
Funds are available in the Technology Plan Miscellaneous Citywide Projects account (no.
10910146-66400).
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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