HomeMy WebLinkAbout25D - FIRE RESPONSE MANAGMENT SYSTEM REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
APRIL 5, 2010
TITLE: APPROVED
FIRE RESPONSE MANAGEMENT SYSTEM ? As Recommended
ANNUAL MAINTENANCE PAYMENT ? As Amended
? Ordinance on 1s1 Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
~.',,r° ,~,,.F iftla FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and the Clerk of the Council to execute the attached agreement with
Tiburon, Inc. in the amount of $14,405 for annual maintenance on the Fire Department's
response management system software, subject to non-substantive changes approved by the
City Manager and City Attorney
DISCUSSION
The Fire Department uses response management software, called 24/7. This program controls
the department's incident reporting system and interfaces with the department's staffing software
and the computer aided dispatch system. Tiburon provides annual maintenance on this
proprietary software. Payment of $14,405 for the current maintenance period is now due. The
combination of last year's payment and the current due payment places the aggregate amount
over the $25,000 limit in a single fiscal year.
FISCAL IMPACT
Funds are available in the Fire De artment s Fire Information Technolo ,Contract Services -
P gY
Professional account (activity unit 0111534062300).
APPROVED AS TO FUNDS AND ACCOUNTS:
~G
Marc Martin Francisco Gutierrez
Fire Chief Executive Director
Fire Department Finance & Management Services Agency
Exhibit: Agreement
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FIRST .a~IE:~D~~IEV"I' TO .aGREE~tE~"1'
THIS FIRST .~~IE.1D~1E\7 TO .aGREEMEVI` is entered into on ~~Iarch I~.
~til r). b~~ and bet~~~een the Cite of Santa :~na. a charter city and municipal corporation
organized and existin~~ under the Constitution and la~t~s ofthe State of California (the
"Client"? and Tiburon, Inc., a ~ irginia corporation «~ith its principle place of business at
6?(i~J Stoncrid~c wall Road. Suite -~Otj. Pleasanton, California, 9-E~~B (hereinafter.
„-1 ihurou").
RECIT.aLS:
.A. I'he parties entered into Agreement =r\-?009-1 ~(i, dated March 1 ?U(}9, (hereinafter
"said .-~~~re~m~nt") b~~ ~~hich Tiburon has provided support s~r~~ices relating to the
Fire Dcpamncnt"s Response ~~Ianagcmcnt System.
B. in accordance ~~~ith the terms and conditions of said Agreement, the parties «~ish to
rene~~~ the Tenn of the .~~~,reement for an additional one-year period. The parties also
~~~ish to set forth the compensation payable to Tiburon (or the performance of the
sen~ices.
~~'HEREFORE, in consideration of the co~~enants contained in said .A_recment, as
amended, and subject to ail the teens and conditions of said amended Agreement. except
thc>>c amended in this First :amendment to Agreement, the partic;s agree as follo~~s:
1. Section "Ternl"" shall be amended as follo~tis:
The first sentence of the paragraph stating'`nc~ tcrn~ of this Agreement shall commence
on the Effectiti~e Date and shall be in effect for a period of one (1) year" shall be deleted
and replaced ith the lollo~~ ing sentence: "The ~I"er?n of this Agreement. as amended.
shall he from 1?:UI a.?tt. on ~~Iarch I ?t~10 to 11:9 p.m. on ~9arc1~ 1-l. _'O1 l." The
remainder of the paragraph steal I remain unchan~~ed
Exhibit 2 ofthe original Agreement shall be replaced «~ith a ne~~~ Exhibit 2. ~t~hich is
attached hereto. :all references in the :~yareemcnt to Exhibit ? ~~ill now be to the new
Exhibit ? as attached hereto.
Except as hereinabo~ e amended, all terms and conditions of said A~,reement shall
remain in fall force and effect.
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I\ ti~'I"I'\ESS ~VHEREUF, the parties hereto hat°c executed this First Amendment to
A~reemcnt on the date and year first written above.
CITY OF SAV'I'A AVA
.ATTEST:
- _
'vlaria D. Huizar DA~~'ID ~l. RLAM
Clerk ni'the Cow~cil City Mana~cr
Tiburon, Inc.
'dame:
Title: ~ ~
~ !~Z?~y~~~
APPROV1vD AS ~I'O FORM:
JOSEPH FLE"fCHER
City .Attorney
Bv:
Joseph Straka
Assistant City .Attorne~•
RIrC0~1MEtiDED FOR 1PPROt'.~'~L:
/r. _ _
~~IARC M.ARTI
Fire Chief
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EXHIBIT 2
To
Master Support Agreement
COVERED APPLICATIONS
This exhibit is attached to, incorporated into, and forms a part of the Agreement, dated March 15, 2009,
bet~.veen Tiburon and the Client In the event of conflict between the terms and conditions set forth herein and
those set forth in the Agreement, the terms and conditions set forth in the Agreement shall prevail.
Tiburon vr,i! provide the Basic Support described in Section 2.': (Basic Support) of the Agreement for the
software applications identified in the table below. The annual fee for such support shall be as set forth in the
table below. Such support will commence upon the expiration of any applicable Warranty Period as set forth i
in the table below. '
CLIENT# M1301-10
Covered Hours Authorized Make, Model, Serial; Maintenance Period Annual
Application 24x7 or i Site Number of Authorize Fee
8~ Server Period Start Date Sto Date '
24 Sever 8X5 120 W. Deli Power-Edge 12 Mo 3/15,10 3/14/011 S10,454
Incident System ~ Walnut 6600. SN: #79LYD41
NFIRS & 'Street. ' '
Workstations .Santa Ana,
i Calif.
92701
Telestaff 8x5 ! 120'N Dell Power-Edge 12 Mo 3/15/10 3i14r011 5122
Interface VValnu: 6600. SfJ: #79LYD41
Streef.
Santa Ana.
Calif.
92701
CAD Adaptor 8x5 120 'N. Deli Power-Edge ~ ~ 12 Mo ~ 3/15110 3114I011~, ~ $3,829
Interface !Nainut 6600. SN: #79LYD41
Street,
Santa Ana.
Calif.
92701
Total $14,405
'0 iU Pa to 1 of 1 ~tas~rr Support .~~ureement
t:~}rbit Co~~~red :>,pplications
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