HomeMy WebLinkAbout23D - RESIDENTIAL STREET REPAIR Q .ti~W,.~
RE UEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
APRIL 5, 2010
TITLE: APPROVED
CONTRACT AWARD FOR ? As Recommended
RESIDENTIAL STREET REPAIR PHASE ? As Amended
? Ordinance on 15` Reading
11 (PROJECT NO. 106717) ? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
}
l J~ FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Award a contract to R. J. Noble Company, the lowest responsible bidder, in accordance with
unit bid prices for the base bid plus add-on alternate one in the estimated amount of
$1,912,110.84 for construction of Residential Street Repair Phase 11.
2. Authorize the City Manager and Clerk of the Council to execute the attached cooperative
agreement with the City of Garden Grove, subject to nonsubstantive changes approved by the
City Manager and City Attorney for the rehabilitation of pavement on Clinton Street from south
of Morningside Avenue to Westminster Avenue.
3. Approve a Funding Analysis with a total estimated construction cost of $2,332,700.
D{SCUSSION i
Phase 11, which is the area bounded by First, Seventeenth, Newhope, and Flower Streets, is part
of the City's comprehensive plan to rebuild residential streets throughout the City (Exhibit 1).
Segments of local streets located in these neighborhoods have been identified as a high priority for
rehabilitation in the City's pavement management system. The pavement is deteriorating due to
weather, age, and heavy usage. Additionally, some of the adjacent curbs, gutters, sidewalks, and
curb ramps are in various states of disrepair and require replacement. The contract provides for
recycling existing asphalt paving with the cement treated base reconstruction process and
replacing of damaged curbs, gutters, sidewalks, and curb ramps. Bid alternate one provides for re-
establishing the survey monuments. Once completed, these improvements will enhance the ride
quality and visual appearance of the streets.
Clinton Street from south of Morningside Avenue to Westminster Avenue is included in this project,
with portions in both Santa Ana and Garden Grove. It is recommended that the cities of Garden
Grove and Santa Ana enter into an agreement to rehabilitate the street with the City of Santa Ana
being the lead agency for the construction phase. The cities will share the cost of rehabilitating the
street equally.
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Contract Award For Residential
Street Repair Phase 11
April 5, 2010
Page 2
The Notice Inviting Bids was advertised on January 27 and 29, and bids were opened on February
23, 2010. A summary of the bid invitations mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 15
Contractors requesting bidding documents: 16
Bids received: 5
Bids received from Santa Ana Contractors: 1
NAME OF RESPONSIVE BIDDER CITY BASE BID BASE BID PLUS ADD-
ON ALTERNATE ONE
1. R. J. Noble Company Orange $1,887,110.84 $1,912,110.84
2. All American Asphalt Corona $2,039,789.00 $2,089,789.00
3. Excel Paving Company Long Beach $2,061,515.88 $2,081,515.88
4. Elite Bobcat Service, Inc. Corona $2,124,473.00 $2,145,473.00
5. Hardy & Harper, Inc. Santa Ana $2,222,000.00 $2,247,000.00
A total of five bids were received and all were responsive. The lowest base bid plus add-on
alternate one was submitted by R. J. Noble Company, for $1,912,110.84, which is below the
Engineer's estimate of $2,201,770. The amounts in the column of base bid plus add-on alternate
one appear to be out of order because bidding documents require that the lowest responsible
bidder be selected based on the lowest base bid and those are the bid amounts that staff utilized
to make the comparison.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the proposed project is exempt from
future review. Categorical Exemption Environmental Review No. 2010-02 will be filed for the
project. In addition, a Certification of Categorical Exclusion and a Statutory Worksheet have been
prepared in accordance with the National Environmental Policy Act.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of $2,332,700. Funds are available
in the Public Works Account for Residential Street Repair (accounting unit 05817661-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gi ~R~Mi~itar, ~
Raul Go Inez II Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Mgmt. Services Agency
RGNVA
Exhibit 1: Project Location Map
2: Funding Analysis
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SANTA ANA o° ! ~ {
TITLE CONTRACT AWARD FOR ~
cmr couNaL RESIDENTIAL STREET REPAIR PHASE 11
P W q AGENDA DATE A
APRIL 5. 2010 (PROJECT NO. 106717)
PUBLIC N'DRKS AGENCY
FUNDING ANALYSIS
PROJECT NO. 106717
RESIDENTIAL STREET REPAIR PHASE 11
Construction Contract $1,912,110
Contract Administration $59,379
Inspection and Testing $95,000
Survey Staking $75,000
Contingencies $191,211
TOTAL ESTIMATED CONSTRUCTION
COSTS $2.332.700
Exhibit 2
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COST REIMBURSEMENT AGREEMENT
CLINTON STREET ROADWAY RESURFACE Y'ROJECT
THIS COST REIMBURSEMENT AGREEMENT ("Agreement"), is made and
entered into this day of , 2010, by and between the CITY OF SANTA
ANA, a California charter city ("Santa Ana"), and the CITY OF GARDEN GROVE, a
California municipal corporation ("Garden Grove"). In this Agreement, Santa Ana and
Garden Grove may each be individually referred to as a "Party" and collectively referred
to as the "Parties."
RECITALS:
WHEREAS, Santa Ana has initiated a residential street repair program (the
"Program") to rehabilitate residential streets throughout the City; and
WHEREAS, Clinton Street, which is split down the centerline with half in Santa
Ana and half within the boundary of Garden Grove, is included in the current phase of
the Program; and
WHEREAS, In an effort to efficiently utilize Garden Grove resources, Garden
Grove wishes to improve the portion of Clinton Street within its boundary at the same
time the Santa Ana half of the street is being repaired within the Program; and
WHEREAS, the Parties desire to resurface Clinton Street, within their respective
boundaries, with a thin overlay with localized R&R (the "Project").
NOW, THEREFORE, based upon the foregoing Recitals, and for good and
valuable consideration, the receipt and sufficiency of which is acknowledged by all
Parties, the Parties agree as follows:
1. Santa Ana will advertise for bids, hire a contractor, approve the work and administer
the contract for street resurfacing.
2. Garden Grove is responsible for funding that portion of the Project within the Garden
Grove city limits, as set forth in Exhibit A, attached hereto and incorporated by this
reference. Garden Grove will remit payment to Santa Ana within thirty (30) days of
receipt of invoice evidencing Project work performed within Garden Grove city
boundary.
3. Garden Grove will coordinate the relocation of all affected utility company facilities
within the City limits of Garden Grove in a timely manner.
4. Santa Ana and Garden Grove shall extend cooperation to each other and proceed
under this Agreement in good faith to facilitate timely completion of the Project. The
Parties agree that when any component of this Project is subject to the approval of
Garden Grove, such approval shall not be unreasonably withheld.
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5. Garden Grove will be notified as to the official advertising dates, bid opening date,
construction start date, and overall construction schedule. Also, a representative from
Garden Grove will be invited to attend pre-construction, Project status, and final walk
through meetings.
6. Change orders for work within Garden Grove must receive the written approval of the
Executive Director of the Public Works Agency of Garden Grove or his designee
prior to implementation.
7. The following staff members, or as otherwise designated in writing by the Executive
Director of Public Works of Santa Ana or the Director of Public Works of Garden
Grove, shall be the selected representatives of each City to act on each respective
City's behalf with respect to this agreement. Any notices, requests, approvals, plan
submittals or communications shall be provided to each representative noted below:
City of Santa Ana: City of Garden Grove:
ATTN: Souri Amirani ATTN: Bob Moungey
Deputy Deputy City Engineer Public Works Supervisor
Streets Division
20 Civic Center Plaza, M-36 13802 Newhope Street
Santa Ana, Ca 92701 Garden Grove, CA 92843
Phone: (714) 647-5640 Phone: (714) 741-5385
E-Mail: samarani~santa-ana.org E-Mail: robertm(a~ci.~arden-grove.ca.us
8. Santa Ana shall cause its contractor for the Project to guarantee the Garden Grove
improvements against defects in workmanship and materials for a period of one (1)
year from the date of acceptance by Santa Ana. It is further agreed that Santa Ana
shall assume the responsibility for causing the Garden Grove improvements to be
brought or restored to full compliance with the requirements of the Plans and
Specifications for any portion of the Project which during said one (1) year period are
found not to be in conformance with the provisions of the Plans and Specifications.
9. The City of Santa Ana shall have its contractor provide insurance as follows:
9.1 INSURANCE AMOUNTS. Contractor shall maintain the following
insurance for the duration of this Agreement:
(a) Commercial general liability in the amount of $1,000,000 per occurrence;
(claims made and modified occurrence policies are not acceptable); Insurance
companies must be acceptable to City and have an AM Best's Guide Rating of A-
Class VII or better, as approved by the City.
An Additional Insured Endorsement, ongoing and completed operations, for the
policy shall designate the City of Santa Ana, the City of Garden Grove, their
officers, officials, employees, agents, and volunteers as additional insureds for
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liability arising out of work or operations performed by or on behalf of the
Contractor.
(b) Automobile liability in the amount of $1,000,000 combined single
limit, including mobile equipment if applicable; (claims made and modified
occurrence policies are not acceptable); Insurance companies must be
acceptable to City and have an AM Best's Guide Rating of A-, Class VII or
better, as approved by the City.
An Additional Insured Endorsement for the policy shall designate the City
of Garden Grove, the City of Santa Ana, their officers, officials, employees,
agents, and volunteers as additional insureds for automobiles owned, leased,
hired, or borrowed by the Contractor. Contractor shall provide to City proof of
insurance and endorsement forms that conform to City's requirements, as
approved by the City.
(c) For any claims related to this Agreement, Contractor's insurance
coverage shall be primary insurance as respects City, its officers, officials,
employees, agents, and volunteers. Any insurance or self-insurance maintained
by the City, its officers, officials, employees, agents, or volunteers shall by excess
of the Contractor's insurance and shall not contribute with it.
9.2 WORKERS COMPENSATION INSURANCE. For the duration of this
Agreement, Contractor and all subcontractors shall maintain Workers
Compensation Insurance in the amount and type required by law, if applicable.
The insurer shall waive its rights of subrogation against the City of Garden Grove,
the City of Santa Ana, their officers, officials, agents, employees, and volunteers.
9.3. CONTRACTOR shall not commence work until all certificates and
endorsements have been received and approved by Santa Ana. All insurance
required shall contain a Statement of Obligation on the part of the carrier to notify
City of any material change, cancellation, or termination at least thirty (30) days
in advance.
10. This Agreement contains all of the agreements of the Parties regarding the Project
and all previous understandings, negotiations and agreements regarding the Project
are integrated into and superseded by this Agreement.
11. This Agreement may be amended at any time by the mutual consent of the Parties by
an instrument in writing signed by both Parties.
12. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a
valid judgment or decree of a court of competent jurisdiction, such invalidity or
unenforceability shall not affect any of the remaining phrases, sentences, clauses,
~I
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paragraphs, or sections of this Agreement which are hereby declared as severable and
shall be interpreted to carry out the intent of the Parties hereunder.
13. The persons executing this Agreement on behalf of the Parties hereto warrant that
they are duly authorized to execute this Agreement on behalf of said Parties and that
by so executing this Agreement the Parties hereto are formally bound to the
provisions of this Agreement.
14. This Agreement shall be binding upon and shall inure to the benefit of the Parties
hereto and their respective heirs, personal representatives, successors, and assigns.
15. This Agreement may be executed by the Parties and counterparts, which counterparts
shall be construed together and have the same effect as if all of the Parties had
executed the same instrument.
16. This Agreement is to be governed by the laws of the State of California.
17. Each party agrees to defend, hold harmless, and indemnify the other as to any and all
claims, judgments, liabilities or damages for injuries and damages directly arising out
of each party's own performance under this Agreement, except to the extent such
damage or expense is caused in whole or in part by the other party's negligence or
willful misconduct. .
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
executed on the day and year first written above.
CITY OF SANTA ANA CITY OF GARDEN GROVE
By: By:
David N Ream, City Manager
ATTEST:
ATTEST:
Maria D. Huizar BY~
Clerk of the Council
RECOMMENDED FOR APPROVAL:
Raul Godinez, Executive Director
City of Santa Ana Public Works Agency
APPROVED AS TO FORM:
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By:
Joseph W. Fletcher, City Attorney
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