HomeMy WebLinkAboutMARIPOSA LANDSCAPESCity of Santa Ana
Clerk of the Council
AGREEMENT TERMINATION FORM
Please complete this form when the attached agreement and all amendments (if a+y)
are no longer in effect.
Return form to the Clerk of the Council Office (M-30). r
The agreement with
No. A-2010-028 was completed on IBC and final payment has been made.
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Date: -7 L-
Revised 07-22-09
INSURANCE NOT ON FILE A-2010-028
WORK MAY NOT PROCEED
CLERK Or GUUNCiL
DATE: //-,/ - /O AMENDED LANDSCAPE AND MAINTENANCE AGREEMENT
THIS AGREEMENT, made and entered into this 161h day of February, 2010 by Mariposa
Landscapes, Inc., a California corporation (hereinafter "Contractor"), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of the
State of California (hereinafter "City").
RECITALS
A. The City desires to retain a Contractor having special skill and knowledge in the field of high-
level park landscape maintenance comparable with standard industry practice.
B. Contractor represents that Contractor is able and willing to provide such services to the City.
C. In undertaking the erformance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms,
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform landscape maintenance services for Santa Ana Parks, District 3, as set
forth in City's Request for Proposal 09-006, dated February 27, 2009, incorporated by reference to this
Agreement, the Specification for Routine Maintenance, attached hereto as Exhibit A, and Contractor's
Proposal dated April 6, 2009, incorporated by reference to this Agreement. Said maintenance includes
the baseball/softball diamond maintenance, which Contractor has subcontracted to Major League
Softball.
2. CITY INSPECTION
The Executive Director of the Santa Ana Parks, Recreation and Community Services Agency,
or his designee, shall regularly inspect the parks, playgrounds, fields and other City property subject to
this Agreement. If said inspection results in discovery of work that is not performed in the agreed
manner, and to the professional degree set forth in the Specifications, Contractor agrees that the City
shall deduct from Contractor's next monthly payment, the City's actual or estimated costs of
performing the work to bring the property into conformance with the Specifications. Additionally,
City shall impose liquidated damages of up to $300.00 per inspection, per Park not meeting the
Specifications during any such inspection.
3. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates
and charges identified in Exhibit B. The total sum to be expended under this Agreement shall not
exceed $432,919.00, plus a five percent (5%) contingency for total amount not to exceed $454,565.00
annually, during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper invoice
evidencing work performed during the prior -month, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
4. TERM
This Agreement shall commence on April 1, 2009 and terminate on March 21, 2011 unless
terminated earlier in accordance with Section 12, below. Additionally, the City may terminate this
Agreement if the Santa Ana City Council fails to approve funding for the Agreement for any fiscal
year covered herein. The term may be extended for up to four additional one-year terms at the sole
discretion of the City.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Contractor performs the services which are
the subject matter of this Agreement; however, the services to be provided by Contractor shall be
provided in a manner consistent with all applicable standards and regulations governing such services.
Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and
similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance which shall include, but not be limited to protection against claims arising from
bodily and personal injury, including death resulting therefrom and damage to property, resulting from
any act or occurrence arising out of Consultant's operations in the performance of this Agreement,
including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than
the following: single limit coverage applying to bodily and personal injury, including death resulting
therefrom, and property damage, in the total amount of $1,000,000 per occurrence. Such insurance
shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional
insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City;
and (c) contain standard separation of insureds provisions
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b. Business automobile liability insurance, or equivalent form, with a combined single limit of
not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and
non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of
the Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability
for worker's compensation or to undertake self-insurance. Prior to commencing the performance of
the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
d. The following requirements apply to the insurance to be provided by Contractor pursuant to
this section:
(i) Contractor shall maintain all insurance required above in full force and effect for
the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty (30)
days prior written notice to the City.
e. If Contractor fails or refuses to produce or maintain the insurance required by this section or
fails or refuses to furnish the City, with required proof that insurance has been procured and is in force
and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement.
Such termination shall not effect Contractor's right to be paid for its time and materials expended prior
to notification of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the City.
7. INDEMNIFICATION
Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, Contractors, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including health, and claims for property damage, which may arise from the direct or indirect
operations of the Contractor or its contractors, subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services provided by Contractor pursuant to this Agreement;
and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity
and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this
Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further
agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and
costs for special counsel to be selected by the City, regarding any action by a third party challenging
the validity of this Agreement, or asserting that personal injury, damages, just compensation,
restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms
of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
8. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise
the same degree of care it uses to protect its own information of like importance, but in no event less
than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use
and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in
rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Contractor without reference to
information disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the
manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
and
Executive Director of Parks, Recreation and Community Services
City of Santa Ana
26 Civic Center Plaza (M-75)
P.O. Box 1988
Santa Ana, California 92702
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
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P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Contractor: Mariposa Landscapes, Inc.
15520 Arrow Highway
Irwindale, California 91706
Telefacsimile (626) 960-3809
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent
by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24)
hours after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state,
County or City holidays shall be excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the
event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail. This Agreement may not be modified except by written instrument signed by
the City and by an authorized representative of Contractor. The parties agree that any terms or
conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that
terms and conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this
Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any parry, which are not
embodied herein.
In the event of a conflict between the terms of this Agreement and any Exhibits or Attachments
hereto, the terms of this Agreement shall prevail, followed by the provisions of Exhibit A.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without the
City's prior written consent shall be considered null and void. Nothing in this Agreement shall be
construed to limit the City's ability to have any of the services which are the subject to this Agreement
performed by City personnel or by other Contractors retained by City.
13. TERMINATION AND DAMAGES
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of termination,
subject to the following conditions:
a. Payment need not be made for work which fails to meet the standard of performance specified
in the Recitals of this Agreement.
b. Material Breach: If the Director determines the Contractor has failed in the performance of
its duties and/or schedule as provided, the Director may consider the Contractor in material breach.
City may exercise all remedies in law or equity including but not limited to: 1) withholding all or a
portion of payment owed relative to any such failure to perform or for any delay in performance, and
2) directing the work be accomplished by either City employees or another contractor at Contractor's
expense, as determined by the Director. Contractor shall be responsible for all costs resulting from
breach, including incidental and consequential damages. In the event of a material breach, which
remains uncured after five (5) days notice to Contractor, City may terminate this Agreement upon
thirty (30) days written notice of termination.
14. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable
law, in the recruitment, selection, training, utilization, promotion, termination or other employment
related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that Orange
County, California, shall be the venue for any action or proceeding that may be brought or arise out of,
in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and
required by the laws and regulations of the United States, the State of California, the City of Santa Ana
and all other governmental agencies. Contractor shall notify the City immediately and in writing of
her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said
inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
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a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in
the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in
the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
CITY OF SANTA ANA
ATTEST:
L
MARIA D. HUIZAR Y DAVID N. REAM
Clerk of the Council
7
City Manager
POSA LANDSCAPES, INC.
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President
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EXHIBIT A
SPECIFICATION FOR ROUTINE MAINTENANCE
I. GENERAL CONDITIONS
A. FUNCTIONS AND RESPONSIBILITIES
1. City - Director's Authority
The Director is the only person authorized to direct changes in any of the
requirements under the Agreement and, not withstanding any provisions
contained elsewhere in the Agreement, and said authority remains solely in the
Director. In the event that the Contractor effects any such changes at the direction
of any person other than the Director, the changes will be considered to have been
made without authority and solely at the risk of the Contractor. In addition, the
Director shall have the authority to accept/reject materials, workmanship and to
make changes in work or schedule, not involving extra cost.
When the performance of the work or completion per schedule is determined to
be sub -standard, he may (1) recommend that all or a portion of payment be
withheld, and/or (2) direct the work be accomplished by either City forces or
separate contractor, in order to complete the necessary work as close to schedule
as possible, and withhold the resulting costs. Payment to be withheld shall be
deducted from the next monthly payment due, or if the amount is insufficient to
cover payment, the Contractor shall be liable for said deficiency and will be billed
accordingly.
The Director, or his authorized representative shall decide all questions, which
may arise as to the manner of performance and completion per schedule,
acceptable fulfillment of the Agreement by the Contractor, interpretation of the
specifications, and compensation, including completion of work by alternate
sources.
2. Contractor
a) Local Office
The Contractor shall maintain a physical office within the 714 area code
(local office). The local office shall be open Monday through Friday 8:00
a.m. to 5:00 p.m. with a company representative present at all times.
Answering services or mobile telephones will not be considered a local
office.
b) Submittals
Prior to performing, Contractor shall submit to the Director for approval:
1) a detailed annual, monthly and weekly work schedule; 2) time sheets of
employees assigned to the contract areas; 3) names and titles of all persons
working on the project and their qualifications; 4) and equipment,
materials and/or chemicals to be used on the project. The information
contained in the above referenced documents shall be updated with any
new information as available. The Director shall be immediately notified
of any changes to the above information.
c) Uniforms and Vehicle Identification
The Contractor shall provide to all field personnel a standard uniform
including but not limited to uniform company hats, collared work shirts,
pants, jackets, vests and ANSI approved safety shoes. All uniforms will
be marked with some form of company logo or other form of
identification.
All vehicles and equipment on the project site shall be in operable and
working condition, clean appearance without visible damage, dirt graffiti
etc. In addition, all vehicles shall have the company's name clearly
identified on the right and left side doors.
B. SAFETY REQUIREMENTS
All work performed under this contract shall be completed with maximum safety as
the priority above all other requirements. In the event unsafe work is observed by
City staff or otherwise reported, the Director may at his discretion order Contractor to
stop performing and pay all costs and or damages resulting from the delay.
C. SAFETY NOTIFICATION
If Contractor identifies a potential safety issue, Contractor shall:
1. Notify the public that potentially unsafe conditions exist by installing yellow
"Caution Tape" and "A" frame barricades or equal substitute around the
condition.
2. Notify the Director of the condition first by phone and then in writing (e-mail is
acceptable) including digital photographs of the potential safety concern if
possible. Once the Contractor has notified the City and the public of the
condition, as specified above, Contractor shall have no further responsibility
regarding the condition.
D. UNDERGROUND ALERT SYSTEMS
Underground Alert Systems (telephone number 1-800-422-4133) must be notified 48-
hours in advance prior to any excavation work. .
E. PROPERTY DAMAGE
Any damage to private property caused by Contractor shall be immediately reported
to the property owner. Contractors shall pay for any damage caused to private
property in performing this agreement.
F. ACCESS TO PRIVATE PROPERTY
Prior to any work involving private property, the Contractor shall notify the City of
the proposed work and obtain all necessary permits and/or consent required from City
and/or property owner.
G. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS
The Contractor shall protect City and/or private property adjacent to work areas
including sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work,
fences, walls, sidewalks, street paving, etc., located on either public or private
property. Contractor shall, at its expense, replace any property that is removed or
damaged, other than property pre -approved for removal.
TRAFFIC CONTROL
The Contractor will not interrupt traffic flow on City streets. In situations where it is
necessary to restrict traffic flow, the Contractor will contact the appropriate City
department and obtain all necessary permits and/or consent from the responsible
public agency.
H. MONTHLY REPORTS
Prior to the first day of each month the Contractor shall submit the following reports:
1) employees daily work schedule by location and crew/task(s); 2) pesticide use
report that was forwarded to the Agricultural Commissioner's Office; 3) irrigation
report; and, 4) "green waste" recycling report.
I. WATER COST
City will pay for water used by Contractor pursuant to this agreement up to a
specified amount detailed in a monthly Estimated Applied Water (EAW) report (see
Attachment 5). Should the amount of water applied exceed the monthly EAW then
the Contractor shall pay the cost of the excess water.
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II. GROUNDS/LANDSCAPE MAINTENANCE SPECIFICATIONS
A. DEFINITIONS
1. "Director" shall mean the Executive Director of Parks, Recreation and
Community Services or designated representative.
2. "Pruning" shall mean the practice of removing lateral shrub or tree branches and
may also be referred to as "trimming."
3. "Weed" shall mean any undesirable or misplaced plant.
B. SCOPE OF WORK
It is the intent of this agreement to continually improve the quality of the facilities.
The Contractor shall provide all labor, training, materials, tools, equipment,
transportation, hauling, dumping, fertilizers, pesticides, chemicals and other items
needed to perform high quality grounds/landscape maintenance pursuant to the terms
defined herein. The Contractor shall provide all grounds/landscape maintenance at
work sites listed herein, including, but not limited to pruning/trimming, shaping and
training of trees, shrubs, and ground cover plants, removing and controlling weeds,
controlling plant diseases and pests; mowing turf, edging turf and ground cover;
irrigating plant material; maintaining and repairing irrigation systems; removing trash
and debris; ball diamond maintenance; picnic area maintenance; tot -lot maintenance;
and, other services required to maintain the work sites in a safe, attractive and useable
condition. The Contractor shall maintain all plant material in a healthy and beautiful
condition using the best industry/ horticultural accepted standards for growth, color,
and appearance as determined by the Director.
1. Scheduling of Work — Contract Start-up
The Contractor shall, within four (4) months after commencement of services,
bring all sites subject to this Agreement to the level set forth in the
specifications as follows:
a) Turf —Aerate and fertilize all turf using Nitra King 19-4-4 at one (1) pound
of actual nitrogen at one pound per 1,000 square feet. All weeds shall be
treated using selective post emergent herbicides until weeds are
eradicated. Dallas Grass shall be eradicated using broad spectrum post
emergent herbicide.
b) Shrubs — Fertilize using Nitra King 19-4-4 at one (1) pound of actual
nitrogen at one pound per 1,000 square feet. Diagnose and treat all
diseased or unhealthy plants. Prune shrubs. Provide report of
diagnosed/treated plants.
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c) Groundcover — Plant new groundcover every 12" triangular spaced to fill
in bare areas. Fertilize using Nitra King 19-4-4 at one (1) pound of actual
nitrogen at one pound per 1,000 square feet.
d) Trees — Prune all trees to specification. Establish tree rings.
e) Irrigation — Perform start-up irrigation system check and repair all heads,
swing joints and lateral lines, raising and adjusting heads/nozzles as
necessary. Provide proposals to perform extra work for valve, main line,
field wire, backflow prevention devices, etc. repairs.
f) Mulch — Install Aguinaga Black Forest mulch size 0" to 1-1/2" or approved
equal '/2" thick in all planters, designated tree rings and other designated
areas.
g) Pavement Cleaning =Perform hardscape pressure washing per Section
B.2.9.c of routine maintenance specification.
h) Contractor understands that it is assuming maintenance responsibility of
the parks/locations "as is" and is responsible for improving all aspects of
the parks, irrigation system, hardscape, turf, ground cover, plants and all
other areas to the quality described in these specifications, at no additional
cost to the City, during the four (4) month start-up period.
i) Rebuild pitcher's mounds and batters boxes using Hilltopper by Stabilizer
Solutions for ball diamonds with sport turf infields. Use Ballyard by
Stabilizer Solutions on ball diamonds with skinned infields (with no turf).
Batters boxers shall be 3" thick. Pitchers mounds shall be a 3" thick cap
of material over a compacted the standard infield mix. City will pay a one-
time cost of $1,700 per mound ($5,100 total) the first year only.
Contractor will then maintain mounds/boxes at no additional cost.
2. Scheduling of Work — Routine Maintenance
a) The Contractor shall provide landscape maintenance between the hours of
6:00 a.m. and 6:00 p.m., Monday through Sunday. The schedule may be
modified only with the Director's consent. Landscape maintenance that
generates excess noise cannot begin before 8:00 a.m.
b) The Contractor shall establish schedules of "routine work" to be followed
in the performance of this contract. Schedules listing the name and size of
specific crews performing daily, weekly, monthly, annual and periodic
maintenance shall submitted to the Director each month. A copy of these
schedules shall be provided to the Director prior the performance, and any
changes in scheduling shall be reported in writing and subject to the
approval of the Dirptor. The schedule shall include days of the week and
what person/crew will be performing specific work in accordance with the
specification. Each person/crew will be identified and list the number of
employees by job classification. Once the initial schedule of "routine
work" is completed the Contractor shall notify the Director in writing
before any changes are made.
c) The Contractor shall establish a schedule of renovations,
pruning/trimming and other infrequent operations. A copy of this
schedule shall be provided to the Director prior to performance, and any
changes in scheduling shall be reported in writing and subject to the
approval of the Director. Once the initial schedule is completed the
Contractor shall notify the Director in writing before any changes are
made.
3. Work Force
a) Contractor's supervisory personnel (Supervisors) shall have a combination
of five years experience or education in Ornamental Horticulture,
Landscape Architecture, Irrigation Technology or related science.
Supervisors shall also possess landscape/grounds management skills
required to implement modern methods and newly developed horticultural
and arboriculture procedures and/or practices. Supervisors shall
accompany the Director on weekly inspection tours of the contract sites.
During the tour the Supervisor shall indicate the work completed the
previous week, any changes that were made or are being contemplated
and the work scheduled for the upcoming week and month.
b) The Contractor shall provide a Certified Irrigation Specialist in each
district who possesses, at minimum, a Certificate in "Ornamental
Horticulture Certificate of Proficiency Specialization in Landscape
Irrigation" or holds a current California Landscape Contractors
Association "Certified Landscape Technician" certificate to manage each
sites irrigation systems controller programming, performance and
maintenance including, but not limited to, performing all irrigation
checks/report writing and to perform repairs and/or, modifications to the
irrigation system.
c) The Contractor shall insure that all staff has a minimum of two years of
landscape maintenance experience or education.
d) The Director may request that the Contractor perform additional work or
services to meet the performance standards required by this Agreement.
e) Director may require Contractor to remove any employee from work sites
at his or her discretion.
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4. Materials
a) The Contractor shall submit to the Director a list of all materials and/or
chemicals that may be used pursuant to the terms of this Agreement. The
list shall include Material Safety Data Sheets and chemical analysis where
applicable, recommended usage and any other manufacturers data that
may be pertinent. The list must be submitted before any
materials/chemicals are used pursuant to this Agreement.
b) The materials and chemicals utilized in furtherance of this Agreement
shall comply with the following standards:
(1) All fertilizers shall be complete, furnishing the required percentage
of nitrogen, phosphoric acid and potash to keep lawns, trees, shrubs
and other plants in a healthy and vigorous growing condition.
(2) Pesticides including but not limited to: Insecticides, fungicides,
herbicides, algaecides, aviacides, and rodenticides shall be of the
best quality obtainable and available on the market, properly labeled
with guaranteed analysis, and brought to the job site in the
manufacturer's original container.
(3) Tree stakes, tree ties and guy wires shall be of materials matching
those existing at the work site or as specified by the Director.
5. Recycling
All organic waste (including leaves, grass clippings, brush, branches, and tree
parts) resulting from work performed under this contract shall be disposed of
pursuant to the requirements of the Santa Ana Municipal Code (SAMC) Chapter
16. Organic waste cannot be taken to a landfill. Every month, the Contractor
shall submit receipts from licensed compositors/green waste recycling facilities,
to the Director listing the tons of organic waste recycled and the names and
addresses of the composting or processing companies.
C. ROUTINE MAINTENANCE
Routine maintenance shall include but not be limited to the following services
performed at the Work Sites listed in Exhibit E.
1. Turf Care
Turf care shall be differentiated by the two types of turf - "Casual Turf' and
"Sport/Priority Turf (see site maps in Attachment 2 that identify the areas for
each type of turf). Note that the ball diamond infield sub -contractor shall
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perform all maintenance of turf inside the infield arc line. This includes the
infield turf and the foul territory turf.
a) Mowing
All "casual" turf (non-sport/priority turf) shall be mowed: 1)
weekly May 1 through October 31 and, 2) every other week
November 1 through April 30. The Contractor shall use a tractor
powered reverse flail mower for the larger open turf areas, a 52"
mower and a small walk behind mower for areas between trees and
other park amenities. The Director shall determine height of cut.
String trimmers are not allowed for mowing turf. Any visible
clippings shall be collected and disposed of pursuant to SAMC
Chapter 16.
(1) All "sport/priority" turf as described in Attachment No. 2 shall be
mowed once a week all year. Any visible clippings shall be
collected and disposed of pursuant to SAMC Chapter 16. The
Contractor shall mow the sport/priority turf areas at 3/4" to 1" using
a power driven fairway reel mower and a walk behind reel mower
along skinned infield brick dust areas, turf infields, turf infield foul
areas, soccer/football fields, soccer/football out of bound areas.
The Director's Representative shall direct the Contractor to mow
the sport/priority turf lower than 1/4" to 1" if necessary. Note that
the ball diamond infield maintenance sub -contractor shall be
responsible for mowing turf infields and other designated ball
diamond turf areas. (see Attachment 1).
(2) The Contractor shall maintain mowers that provide a smooth, even
cut without ridges or depressions and without tearing of the leaf
blades (caused by unsharpened mower blades). Mowing shall be
performed at the speed the mowers manufacturer specifies to
maximize quality of cut. Mowing shall be performed with straight
and flowing patterns approved by the Director's Representative.
The emphasis will be on quality mowing vs. speed and
unprofessional patterns. From time to time the Director will direct
the Contractor to change mowing pattern to minimize rutting and
compaction. The Contractor shall mow grasses and broadleaf
plants once per month in the Santiago Park Day Camp (Nature
Reserve) meadow area.
b) Edging and Detailing
All edging shall be performed with the use of a McClain's edger or
approved substitute. Stick edgers are not allowed. Contractor shall edge
all turf adjacent to all improved hard surfaces such as concrete,
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decomposed granite, asphalted concrete paved areas. Edging/detailing
shall be performed at the same time mowing occurs. Chemical detailing
of turf may occur with the Director's approval. If chemical detailing is
performed, the Contractor shall use the string trimmer to remove the
treated turf within one (1) week after symptoms of phytotoxicity become
recognizable.
(1) The Contractor shall use the McClain's edger to edge straight lines
along fences, walls, or long flowing arcs. The Director's
Representative may require the Contractor to use string lines to
edge straight lines if the Contractor's staff fails to achieve this
quality without this method.
(2) The Contractor shall detail around trees, along walls/fences and
other park amenities first using a sharpened shovel cut to establish
a concentric round circle around trees, poles, etc. Once the initial
detailed circle is established a string trimmer may be used to
maintain the circle. Should the circle begin to deform the Director
shall direct the Contractor to repeat the detail process.
(3) The Contractor shall detail turf not greater than 10" away from
walls or fences. Detail lines shall be made straight and shall be
maintained straight. The Contractor shall, at his own cost, supply
top soil and an approved turf seed to reduce any existing bare soil
areas along walls/fences that are greater than 10".
c) Fertilization
(1) Casual Turf - Contractor shall apply fertilizer four (4) times per
year at a rate specified in the City's Agronomic Plan (see
Attachment 3) with Nitra King 19-4-4 during fall -winter and Lesco
39-0-0 during spring -summer months.
(2) Sport Turf/Priority - Contractor shall apply fertilizer seven (7)
times per year per the City's Agronomic Plan" (see Attachment 3)
using a complete or approved fertilizer. The rate of application
shall be at a rate specified in the City's Agronomic Plan. The
Director may request proof of fertilizer application in the form of
empty fertilizer bags.
d) Irrigation -all turf
(1) Contractor shall ensure irrigation schedules are constantly
monitored to provide adequate moisture in the soil for healthy turf,
and avoid excess wet conditions.
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(2) Contractor shall not schedule irrigation of sports fields at least 24
hours prior to the mowing process. During cooler periods of the
year avoid irrigating 48 hours prior to the mow procedures to
ensure a quality cut of the turf.
(3) Under normal conditions the contractor shall not schedule
irrigation on Friday and Saturday nights to avoid wet conditions
during weekend usage. Prior approval will be required to irrigate
during weekends to coordinate with reservations.
(4) Turf areas shall be watered as required by weather conditions to
provide adequate moisture for optimum growth. At no time shall
turf areas show a lack of green color or a loss of resilience due to
lack of water. If Contractor estimates additional water above and
beyond the monthly Estimated Applied Water (EAW) may be
needed, he/she shall request approval from the Park Service's
Utility Coordinator prior to exceeding the monthly irrigation
budget as detailed in the Monthly Water Conservation Report
Estimated Applied Water (EAW) requirements (see Attachment
5). Failure to get approval from the Park Service's Utility
Coordinator prior to exceeding the monthly irrigation budget will
result in the Contractor to pay for the excess water.
(5) When an irrigation system does not adequately provide water to
the turf area in which it is installed, due to any reason including
but not limited to controller failure, valve failure, broken heads,
poor system design, etc., the Contractor shall provide supplemental
irrigation at no extra cost to the City. The Contractor may use any
reasonable means necessary to uniformly irrigate turf areas.
(6) Should the Contractor not respond to signs of turf stress
immediately, the Director, in his sole discretion, may dispatch his
own staff to remedy the stress and deduct the cost form the
monthly invoice submitted by Contractor.
(7) Automatic irrigation shall be conducted between the hours of
10:00 p.m. and 4:00 a.m. and shall be programmed not to exceed
the EAW. In the event that Contractors water consumption
exceeds the EAW City may deduct said overages from the
Contractor's monthly invoice.
(8) Contractor shall ensure that all staff working on irrigation possess
one of the following certifications:
a. California Landscape Contractor's Certified Landscape
Technician Program
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b. Fullerton College Certificate of Proficiency in Landscape
Irrigation
c. UC Riverside Certificate in Landscape Irrigation
e) Weed Control -all turf
The Contractor shall keep all turf, casual and sport/priority turf, free of all
turf type weeds, especially Dallis Grass, Goose Grass, Poa Annua, Neddle
Grass and broadleaf weeds at all times. The Contractor shall, along with
the monthly Pesticide Use report, submit a written schedule for weed
abatement in turf specifying the method, day and location where weed
abatement will be performed. The Director's Representative will review
and approve written schedule taking into consideration the park's use.
(1) Contractor shall apply approved pre -emergent herbicides to all turf
areas in order to control the germination of noxious weeds i.e.
Dallis Grass, Goose Grass, Crab Grass, Nutsedge, Plantain, Oxalis,
etc.
(2) Should turf type or broadleaf weeds germinate, the Contractor shall
control the weeds immediately upon recognition by way of
selective and/or broad-spectrum post emergent herbicides
approved by the Director.
f) Replanting -all turf
(1) Should turf begin to stress for any reason, Contractor shall begin
applying supplemental water and shall overseed these turf areas
using La Prim XD (spring/summer) or Stover Seed Grand Slam
perennial rye (fall/winter) seed at the manufacturer's
recommended rate and process.
(2) Should turf die back to the point where soil is visible, Contractor
shall sod these turf areas using Greg Norman 1 hybrid Bermuda.
(3) The Contractor understands and accepts that at the beginning of the
agreement there may be existing turf areas that are thin or bare.
The Contractor, by entering into the agreement, shall routinely and
at no extra cost to the City, repair thin or bare turf areas by
overseeding or sodding with approved seed or sod until a thick
healthy stand of turf is established.
(4) Contractor also understands and accepts that Santa Ana is a very
heavily used park system, including increased foot traffic, athletic
play, and other uses.
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g) Aeration
The Contractor shall aerate all turf areas, casual and sport/priority turf
four (4) times per year in March, June, September, and December. An
aerator that will remove soil plugs and deposit the cores on the surface of
the turf shall perform aeration. Cores shall be pulled to a depth of 6".
i) Sport/Priority Turf Renovation
(1) Once (1) per year during the spring/summer or the fall/winter (as
determined by the Director) the Contractor shall renovate
sport/priority turf using:
(a) spring/summer - LaPrima XD seed at six (6) pounds
per 1,000 square feet in bare areas and four (4) pounds per
1,000 square feet where turf exists;
(b) fall/winter — Stover Seed Company Grand Slam see at
eight (8) pounds per 1,000 square feet
This shall be accomplished by mowing the existing turf down to
1/4" followed by verticutting (straight blades) to remove thatch.
Prior to seeding the contractor shall have the irrigation system
functioning properly and have a plan to provide supplemental
irrigation as necessary to germinate the seed to 100%. The field
shall be top dressed prior to seeding to provide a 100% flat playing
surface.
(2) Once per month after the initial seeding process is completed the
Contractor shall overseed with at a rate of one (1) pound per 1,000
square feet by mowing the existing turf down to 3/4" followed by
verticutting (straight blades) to remove thatch.
(3) The Contractor shall guarantee uniform germination/100%
coverage free of non -germinated areas within three (3) months
from the time the first application of seed or will sod any thin or
bare areas with Pacific Sod Greg Norman 1 Hybrid Bermuda sod
or Pacific Sod Greg Norman 1 Hybrid Bermuda Sod that has been
"cropped over" with perennial rye grass. Director shall determine
sod based on availability/season.
2. Ground Cover Care
a) Edging and Detailing
(1) Ground cover beds shall be maintained within their intended
bounds and edged and/or detailed the first week of every month to
keep the beds looking manicured at all times.
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(2) Ground cover shall not encroach into lawns, shrubs, adjacent
desirable bare areas, curbs, wall fixtures, furniture, beneath and/or
into other plants, etc. All sites shall be cleaned following each
edging/detailing, including streets.
b) Mulching of Bare Areas
In all groundcover areas where bare soil is visible or where the
groundcover is thin so the soil is visible, the Contractor shall apply
Aguinaga Black Forest Floor Mulch or approved equal, size 0" to 1 '/2",
'/2" thick minimum every other month starting in January during the third
week as necessary to maintain uniform and complete coverage. Mulch is
to be maintained within its boundaries.
c) Fertilization
The Contractor shall fertilize all groundcover areas four (4) times per year
in March, June, September, and December at two (2) pounds of actual
nitrogen per 1,000 square feet using a slow release fertilizer using JTM
Nutrients Complete 8-2-4 soil conditioner plus NPK slow release fertilizer
at a rate of eight (8) pounds of actual nitrogen per 1,000 per square feet.
d) Replanting — Premium Plant Material
The Contractor shall plant each year, in any area determined by the
Director, 2" plugs of premium plant species at appropriate spacing so as to
achieve complete coverage once the plant is 2/3rds mature. The Contractor
shall be responsible for the complete removal and replacement of plants
lost due to normal attrition or due to Contractor's failure to perform under
the terms of this Agreement. City is responsible for cost of replacing
plants lost to vandalism; however, Contractor must prove that it was
vandalism that killed the plant. See Attachment 6 for plant cap.
e) Replanting — Standard Plant Material
The Contractor shall plant each year, in any area determined by the
Director, 64 count flats of standard plant species at a appropriate spacing
so as to achieve complete coverage once the plant is 2/3rds mature. The
Contractor shall also be responsible for the complete removal and
replacement of plants lost due to normal attrition or due to Contractor's
failure to perform under the terms of this Agreement. City is responsible
for cost of replacing plants lost to vandalism; however, Contractor must
prove that it was vandalism that killed the plant. See Attachment 6 for
plant cap.
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3. Shrub Care
a) Pruning/trimming.
All shrubs growing in the work areas shall be pruned such that the plants
remain in a healthy growing condition. Plant growth shall be maintained
to prevent overgrowth into passageways, walks, streets, view of signs or
in any manner deemed objectionable by the Director. Dead or damaged
limbs shall be removed so that no projections or stubs remain.
Pruning/trimming shall be done by hand shears or loppers in a manner to
permit plants to grow naturally in accordance with their normal growth
characteristics. "Box hedging" may be required on some shrubs, as set
designated by the Director. Shear hedging or severe pruning/trimming of
plants, unless authorized by the Director, is not permitted. Topping of
plants whose natural growth stems from the base of the plant is not
permitted. Should the Contractor top, shear hedge or severely prune
plants and disfigure or damage the plants, the Contractor shall be
responsible for replacing those plants with like kind and size as and
subject to approval by the Director.
The Contractor may be requested from time to time to raise the bottom of
the shrubs for security reasons.
b) Replanting
The Contractor shall plant each year, in any area determined by the
Director, 1 gallon standard shrubs at an appropriate spacing so as to
achieve complete coverage once the plant is 2/3rds mature. The Contractor
shall also be responsible for the complete removal and replacement of
plants lost due to normal attrition or due to Contractor's failure to perform
under the terms of this Agreement. City is responsible for cost of
replacing plants lost to vandalism; however, Contractor must prove that it
was vandalism that killed the plant. See Attachment 6 for plant cap.
c) Mulching of Bare Areas
In all shrub areas where bare soil is visible or where the shrub is thin so
the soil is visible, the Contractor shall apply Aguinaga Black Forest Floor
Mulch or approved equal size 0" to 1 1/2", 1/2" thick minimum every other
month starting in January during the third week as necessary to maintain
uniform and complete coverage. Mulch is to be maintained within its
boundaries.
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d) Fertilization
The Contractor shall fertilize all shrub areas four (4) times per year in
March, June, September, and December using JTM Nutrients Complete 8-
2-4 soil conditioner plus NPK slow release fertilizer at a rate of eight (8)
pounds of actual nitrogen per 1,000 square feet.
4. Tree Care
a) Height/Quality of Pruning
In July and August of each year the Contractor shall routinely Class 1
prune all trees up to a height of fifteen (15) feet. All trees within the
scope of work shall be maintained to keep the natural integrity and shapes
of the trees. Pruning shall be accomplished in a manner that will ensure
that each individual tree is Class I pruned as set forth in the City of Santa
Ana Tree Pruning/trimming and Stump Removal Specifications (see
Attachment 8). In addition, the Director may require the Contractor to
remove or prevent encroachment of trees into the public right of way
where the tree blocks vision or is considered undesirable. Low branches
overhanging sidewalks shall be trimmed to a height of nine (9) feet above
finish grade. Young trees needing pruning/trimming, training, and
shaping to develop caliper and a strong structural framework may have
low branching laterals and or appropriate sucker growth.
b) Staking, Tying and Guying
All trees requiring staking shall be securely staked at all times with stakes
and rubber cinch ties approved by the Director. Rubber hoses and wire
are not permitted ties. All stakes shall be set perpendicular to prevailing
winds unless designated otherwise by the Director. Tree stakes shall also
be set a consistent distance away from the trunk of the tree (minimum six
(6) inches) to reduce abrasion and cell elongation. The tops of all tree
stakes shall be removed approximately three (3) inches above the highest
tie to reduce abrasion of main or lateral branches of the tree.
c) Mulching of Bare Areas
In designated tree ring areas where bare soil is visible the Contractor shall
apply Aguinaga Black Forest Floor Mulch or approved equal size 0" to 1
%2", 1/2" thick minimum every other month starting in January during the
third week as necessary to maintain uniform and complete coverage.
Mulch is to be maintained within its boundaries.
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d) Fertilization
(1) Cycad and Palms shall be fertilized two (2) times per year in
March and September with Nutricote 13-5-11 total 3-stage
controlled release palm fertilizer at the manufacturer's
recommended rate.
e) Hazardous Tree Reporting
In the event the Contractor detects any tree displaying roots heaving or
girdling (either by roots or a foreign material), leaning, broken or hanging
limbs, or if Contractor determines that potential safety hazard may exist
Contractor shall notify the Director by phone within twenty-four (24)
hours.
f) Loss of Trees
The Contractor shall be responsible for the complete removal and
'replacement of any and all trees lost due to the Contractor's failure to
perform under this agreement. Failure to perform includes but is not
limited to, girdling trees with string trimmers or tree ties, improper
planting of new trees, improper pruning/trimming techniques which
disfigure or destroy the trees natural integrity and shape, or failure to
detect and prevent treatable diseases and insect infestations.
All trees that exhibit the signs of disease or any other signs of distress
shall be inspected by a Certified Arborist approved by the Director.
Should the Certified Arborist determine that the tree had a terminal
disease that the Contractor could not have treated or prevented, the
Contractor shall not be responsible to replace the tree. However, should
the Certified Arborist determine that the tree's unhealthy condition or
death could have been prevented had the Contractor treated the tree then
Contractor shall be responsible for the cost of treatment to restore the tree
to a healthy condition or replace the tree. The latest American Shade Tree
Conference guidelines for value determination will determine the value of
the trees lost.
By entering into agreement with the City the Contractor acknowledges
that they accept the condition of each tree and should a tree -go into decline
or expire the Contractor agrees to replace the tree with like species and
size or agree that the City shall withhold payment equal to the value of the
tree.
5. Perennial/Annual Color
All perennial/annual color beds shall be maintained and planted/rotated four (4)
times per year as detailed in Attachment 4. Annual color is part of the base bid
and not part of the plant cap. For every rotation 150 flats are planted in annual
planting areas.
6. Vine Planting, Establishment and Maintenance
a) Planting
Contractor shall continuously plant throughout the year at its own expense
1 gallon Parthenocissus tricuspidata (Boston Ivy) vines at 15' on center
along property walls, building walls, and any other park owned walls until
the vines mature and cover the walls. Note that the Contractor shall
irrigate the vines and fertilize as necessary to promote healthy and
vigorous growth. The Contractor will immediately replace any vine at the
Contractor's expense that is lost for any reason including but not limited to
lack of water, vandalism, accidental post emergent spraying, etc. See
Attachment 6 for plant cap.
b) Contractor shall trim the vine once it reaches the top of the wall or at a
specific height on the wall, as determined by the Director. The Contractor
shall keep vines off telephone poles or other non wall surfaces at all times
7. Weeds, Disease and Pest Control
a) Weed Control
All hardscape areas shall be kept free of weeds at all times. Weeds shall be
removed by hand and/or approved mechanical or chemical methods.
Director may dispatch City staff to remove weeds that reach two (2) inches
or greater and are not removed immediately. In such instance, the cost will
be deducted from the Contractor's monthly invoice.
b) Disease and Pest Control
(1) The Contractor shall inspect on a daily continuous basis all
landscaped areas (turf, trees, shrubs, ground cover, and annual
color) for presence of disease, insect, rodent infestation or any
other pests. If any pests, such as but not limited to, disease, insect,
algae, birds, animals, such as rabbits, squirrels, or rodent
infestation (rodents including rats, gophers, moles, voles, etc.) is
discovered, it shall immediately be controlled by the Contractor at
his/her expense using the safest and most expedient method.
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(2) The Contractor is responsible for inspecting all plant material on a
continuous basis and, as necessary, treating plant material to
maintain optimum health of the plants. If any plant material (turf,
groundcover, shrubs, trees) dies without the Contractor diagnosing
the plant and implementing efforts to restore the plant to a healthy
and attractive appearance, the City will assume the Contractor
caused the plant death. Contractor will be required to replace the
plant with like species and size at no extra cost to the City. City is
responsible for cost of replacing plants lost to vandalism; however,
Contractor must prove that it was vandalism that killed the plant.
In the case where turf is lost due to pest damage, the Contractors
shall replace the area of turf lost with Pacific Sod Greg Norman 1
Hybrid Bermuda (during spring/summer) and Pacific Sod Greg
Norman 1 Hybrid Bermuda that has been cropped over with
Perennial Rye grass (during fall/winter).
8. Irrigation System Maintenance
a) General Responsibilities
(1) Contractor's Certified Irrigation Specialist shall use automatic or
mechanical irrigation systems to irrigate all landscape areas detailed
in this Agreement: In the event the existing irrigation system fails to
provide full and proper coverage, the Contractor shall provide
alternate irrigation with full and proper coverage to all areas in the
work site at no extra cost to the City.
(2) Newly planted trees, shrubs, ground cover and turf shall receive
adequate water to promote normal healthy growth. Proper berms or
basins shall be maintained during plant establishment period.
b) Operation of Automatic Irrigation Controllers
Where the operation of automatic irrigation controllers is required, the
Contractor shall:
(1) Not duplicate any coded City key furnished by the Parks, Recreation
& Community Services Agency for access and operation of the
controller.
(2) Surrender all keys furnished by the Parks, Recreation & Community
Services Agency at the end of the contract period or at any time
deemed necessary by the Director to prevent serious loss to the City
of Santa Ana.
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(3) Protect the security of City property by keeping controller cabinet
and building doors locked at all times.
(4) Refrain from using locked premises for storage of materials, supplies
or tools, except as approved by the Director.
(5) Program normal irrigation between the hours of 10:00 p.m. and 4:00
a.m.
c) Water Conservation
(1) The Contractors Certified Irrigation Specialist shall meet once a
month with the Utility Coordinator to review the City's Monthly
Water Conservation Report (see Attachment 5
(2) ) to discuss water conservation strategies. These discussions may
include, but not be limited to, the Contractor turning off irrigation
systems during periods of rainfall and times when suspension of
irrigation is desirable to conserve water while remaining within the
guidelines of the EAW.
(3) When the Utility Coordinator determines that plant material (turf,
groundcover, shrubs, and trees) must be irrigated, all controllers
shall be activated within twenty-four (24) hours. In the event the
controllers are not activated within 24 hours the City may charge
Contractor all staff cost incurred by City to activate controllers.
d) Inspection and Reporting
(1) The Contractor shall physically inspect the operation of all irrigation
systems once a month and prepare a written report specifying park
name, controller location/name, start times, run times, program
name, station number, and repairs needed. The Contractor shall
maintain all sprinkler systems using City standard irrigation products
and details. All repairs shall be to City specifications and details.
Repairs to irrigation heads shall be with matching precipitation
nozzles. Contractor shall ensure that excessive over spray/runoff
into street right-of-ways or other areas not intended to receive
irrigation is controlled. The Contractor shall repair at his oven
expense any irrigation head and lateral line rendered inoperable or
malfunctioning due to attrition vandalism, etc.
(2) Contractor shall perform a visual inspection of all irrigated areas
once per week. All areas receiving marginal coverage shall receive
supplemental irrigation by being irrigated by a portable irrigation
method. The contractor shall furnish all portable hoses, nozzles,
sprinklers, etc., necessary to accomplish this additional irrigation.
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Care shall be exercised to prevent a waste of water, erosion, and/or
detrimental seepage into existing underground improvements or
structures.
e) Repairs
The Contractor shall be responsible for repairs to all irrigation heads,
swing joints and lateral lines as a part of this agreement. The Director will
be responsible for repairs to the irrigation system from the valve to the
water meter.
9. Hardscape Maintenance
a) All paved areas, including but not limited to paved parking lots, curb
gutters, pool decks, stamped or other enriched hard surface areas, shall be
thoroughly cleaned once a week between Monday and Friday. Vacuums,
blowers, sweepers or other approved equipment may be used to clean
hardscape areas. Debris shall not be blown or swept onto adjacent streets
or property. All debris must be picked up by the Contractor and removed
from the site. Debris and litter that shall be cleaned includes, but is not
limited to, leaves, twigs, branches, trash, sand gravel, and worn asphalt.
The City shall approve any equipment that is to be used for cleaning
hardscape.
b) Picnic facilities and park benches, including but not limited to picnic
tables, barbecues, benches, concrete pads and shelters shall be
continuously maintained in a safe and clean condition.
c) Pavement cleaning — Contractor shall perform pressure washing monthly to
remove dirt, stains, gum, tar, etc. from all paved pedestrian surfaces
including sport courts, sidewalks, picnic pads, paved areas around
buildings, pedestrian crosswalks in streets that are concrete or pavers, etc.
d) Site amenity cleaning — Contractor shall perform pressure washing of site
amenities, such as but not limited to, picnic tables, park benches, skate
park, walls, planters, raised curbing, railing, exterior of buildings,
overhead shelters, etc.
(1) All picnic amenities (picnic tables, b.b.q.s, picnic shelters, concrete
picnic pads, etc.) and park benches shall be cleaned every day
Monday through Sunday to assure that all trash, stains, spills, debris,
glass, staples, nails, tape, wire, etc. is removed.
(2) All picnic concrete paved areas and b.b.q.'s, park bench areas, patio
areas, and areas adjacent building entrances shall be cleaned once a
month using high pressure cleaning equipment.
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(3) All barbecues shall have ashes, charcoal or any other materials
removed once a week. Following cleaning the Contractor shall paint
the exterior of the b.b.q.'s and the post with heat and rust resistant
flat black paint.
e) All parks with flagpoles shall have an American flag displayed at all
times. The Contractor shall visually inspect the flag every day to assure it
is in good condition. Should, in the opinion of the Director, the flag not
be in good condition (faded, discolored, torn and/or having holes)
Contractor shall immediately request from the Director a new flag.
Contractor shall raise the new flag immediately upon receipt from the
Director.
f) Drinking fountains shall be clean, sanitized and unplugged every day
Monday through Sunday. The Contractor shall use approved germicidal
cleaner and products to assure that drinking fountains are clean and
polished. The Contractor shall remove any mineral build up, algae,
stains, etc. so the drinking fountain is 100% clean and polished. The
Contractor shall achieve this level of quality using a combination of
cleansers, metal polish product, hand and/or power tools. Should the
drinking fountain be so plugged that dismantling the fountain is required
the Contractor shall notify the Director immediately so City staff can
make the repair.
10. Playground/Tot-Lot Areas
a) The Contractor shall provide maintenance of all playground/tot-lot sand
and rubberized areas once a week. Maintenance shall include, but not
limited to, loosening of compacted areas, re -grading sand areas to level
condition (eliminating ruts, depressions, build up areas, etc.), sifting of
sand to assure that debris and any other foreign objects are removed,
removal of weeds, removing sand on sidewalks surrounding the
playground/tot-lot, eliminating berms (including pre-existing) in the turf
surrounding the playground/tot-lots (high pressure water blasting or sod
cutting, leveling and re -sodding are approved methods), and trash and
other undesirable material. Rubberized fall areas shall be cleaned of sand
and debris daily. Any sand that accumulates on the rubberized surface
shall be reused. Sand and debris on the playground equipment shall be
removed.
b) The City shall be responsible for all playground equipment and tot -lot
area safety inspections.
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11. Ball Diamond Maintenance
The Contractor shall retain a sub -contractor to provide ball diamond infield
maintenance as set forth in Attachment 1. IT IS THE INTENT OF THIS
AGREEMENT THAT THESE FACILITIES BE MAINTAINED SO THAT
PLAYER SAFETY AND THE QUALITY OF PLAY ARE
CONTINUOUSLY ENHANCED.
a) Baseball Perimeter Maintenance
Ball diamond perimeter maintenance shall be performed daily. Ball
diamond perimeter maintenance shall be defined as all areas outside the
field of play and sideline/dugout areas where coaches, players and others
associated with the game gather. Ball diamond perimeter maintenance
areas shall include but is not limited to grandstands, areas around
concession stands, fence lines, warm-up areas, etc. The work that shall be
performed on a daily basis shall include picking up trash and debris,
blowing off areas/hosing down areas using a high pressure nozzle to
remove brick dust, stains and/or any other foreign material, such as
sunflower seeds or peanut shells, so that all areas, including pavement and
landscape areas, are 100% free and clean.
b) Daily Outfield Maintenance
(1) Irrigation checks and repairs to assure that irrigation heads are at the
proper grade to avoid injury to players who may fall on them and
that no "slippery" areas exist.
(2) Fill in of divots and depressions and all uneven areas with #20 white
silica sand, organic compost mixed with LaPrima XD Bermuda grass
seed during the spring/summer and Stover Grand Slam perennial rye
grass seed during the fall winter to re-establish the areas.
(3) Level fence line areas using a rock or leveling rake.
(4) Level and drag warning track areas using nail drag followed by
finishing drag mats. Contractor shall apply new brick dust to fence
lines and warning tracks as necessary to maintain consistent'/2" layer
of brick dust in these areas.
c) Weekly Maintenance
(1) Contractor will then edge the fence lines and warning track to
achieve crisp straight lines and a smooth crisp arc where the brick
dust warning track meets the sport turf.
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d) Annual Maintenance
(1) Top dress outfield turf using Aguanaga Santa Ana mix or approved
product. Apply with an approved top dressing machine that will
achieve a level playing surface.
e) Non -recurring maintenance:
During inclement weather the Contractor shall work to reopen baseball
fields as soon as possible. The Contractor shall use Diamond Dry or an
approved equal to warning tracts and fence lines. In addition, the
Contractor shall use hand pumps or any other reasonable method
necessary to drain water off the field.
12. Soccer /Football Field Maintenance
a) All soccer/football fields shall be inspected every day, Monday through
Friday. Contractor shall look for divots, depressions, debris, and other
turf marring conditions. If discovered, the Contractor shall fill in divots
and depressions with #20 white silica sand mixed with LaPrima XD
Bermuda grass seed during the spring/summer and Stovers Grand Slam
perennial rye grass seed during the fall winter to re-establish the areas.
b) Areas of the field where turf has been worn away due to play shall be
raked, dragged and leveled each day to provide a level -playing surface
free of divots, depressions and uneven surfaces. The Contractor shall add
approved topsoil to these areas as necessary to keep the areas level and
safe.
c) Annually, the Contractor shall top dress outfield turf using Aguanaga
Santa Ana mix or approved product. Apply with an approved top
dressing machine that will achieve a level playing surface.
13. Sport Court Maintenance
a) All sport courts shall be blown off daily. Courts and fence lines shall be
completely free of dirt, debris, etc.
b) All sport Courts shall be washed down every other week to remove dust,
gum and stains. The courts shall have water removed immediately
following the washing down.
c) Contractor shall replace tennis and basketball nets when they become
worn. The City shall furnish nets.
23
14. General Maintenance and Clean-up For All Parks and Contracted Sites
a) All trash and debris on the ground or in trash receptacles shall be removed
from all worksites each day Monday through Sunday before 12:00 p.m.
This includes all landscape areas, paved areas, street curb gutters, flood
control channels, etc.
b) The contractor shall rake, hand remove, or vacuum leaves that are not
absorbed by planting. This shall be done as often as required to maintain a
neat appearance.
c) After heavy windstorms or other inclement weather that impacts sites
under this agreement, the Contractor shall bring in extra staff to clean all
parks areas within two (2) days at no cost to the City. Debris, such as but
not limited to, litter, fallen branches, trash, limbs, branches, soil erosion,
etc., shall be removed from the worksites.
d) The Contractor shall keep sidewalks and all other paved areas swept and
free of any debris, dirt, glass, weeds, leaves, etc. at all times.
e) Drain inlets shall be checked and if necessary cleaned once per day to
avoid flooding of areas during inclement weather.
15. Other Requirements
a) Work Not Scheduled
The Director may delete a portion of or the entire work site from
contractual maintenance during a construction period or any period where
the Director determines that work cannot be scheduled. The deletion of
this portion of work will be reflected as a reduction in the monthly
payment to the Contractor. The amount of reduction will be based on the
percentage of area involved and agreed upon by the City and the
Contractor in writing.
16. Special Maintenance
a) City of Santa Ana Corporation Yard - The Corporate Yard is the city's
maintenance operation center. In addition to the standard Grounds -
Landscape Specification the following special maintenance shall be
performed.
(1) All trash receptacles shall be emptied daily five (5) days per
week and replaced with new trash liners. The Contractor shall
install trash liners so as not to be seen on the exterior of the
receptacles. The Contractor shall be responsible for replacing
24
missing trash receptacle lids and interior waste receptacles
when missing. Lids and interior waste receptacles shall be
provided by the City.
(2) All cigarette urns shall be sifted daily Monday through Friday.
The sand in the cigarette urns shall be fresh and leveled.
Contractor shall replace cigarette urn sand with #20 white
silica sand once per month.
17. City Inspection
a) The Director or his designated representative shall regularly inspect
the parks, playgrounds, fields and all other City property subject to this
Agreement. If said inspection results in discovery of work that is not
performed in the manner, and to the professional degree set forth in the
Specifications, Contractor agrees that the City shall deduct from
Contractor's next monthly payment, the City's actual or estimated cost of
performing the work to bring the property into conformance with the
specifications. Additionally, City shall impose liquidated damages of up
to $300.00 per inspection, per park not meeting the specifications during
any such inspection.
III. EXTRA WORK
It is the City's intent to keep parks and other public recreational sites in a beautiful and
exceptionally well maintained condition. It is also the City's intend to continuously improve
parks and public recreational sites until they are the best in the county. It is with these intents in
mind that the Director may consider authorizing extra work.
A. Damage or malfunction to plant material or irrigation system equipment (from valve
to water meter), with the exception of irrigation heads and lateral lines, by any of the
following may be considered outside the scope of this Agreement:
(1) Acts of God
(2) Civil Disorder
(3) Vehicle Collision (excluding Contractor and its employees and subs)
(4) Excavation or re -surfacing of the street
(5) Power failures
(6) Underground wiring damage
Contractor will not be considered responsible for replacement. Contractor must
demonstrate to the satisfaction of Director that one of the above occurred in order to be
excused from performing under the Agreement.
25
B. Requests for Extra Work — The Director may request that the Contractor submit
proposals for extra work in order to improve the grounds -landscape in the contract sites.
The Contractor shall submit proposals using the City's Proposal for Extra Work
Spreadsheet (see Attachment 7). The Contractor shall complete the spreadsheet in its
entirety using his/her proposed extra work pricing (that is a part of this agreement) in
order for the proposal to be considered. City reserves the right to requests
materials/equipment receipts with invoices. All labor shall be quoted on a "not to
exceed" basis and City will only pay for labor actually incurred.
FM
1.0 Scope of Work
2.0
ATTACHMENT NO. 1
SUB -CONTRACTOR
BALL DIAMOND IN -FIELD MAINTENANCE
1.1 State of California Licensed C-27 Contractor specializing in Ball Diamond In -
Field Maintenance shall provide in -field brick dust maintenance for nine (9)
Baseball/Softball Diamonds per the specifications and conditions listed below:
Ball Diamond Locations and Quantities/Types of Diamonds at Each Site
2.1 Delhi Park
2.1.1 One (1) 60' base path Major Little League diamond with skinned
brick dust infield.
2.2 Herita eg Park
2.2.1 One (1) 60' base path Girls Softball/Major Little League diamond
with skinned brick dust infield.
2.3 Madison Park
2.3.1 One (1) 60'/90' base path Major Little League diamond with
skinned brick dust infield.
2.3.2 One (1) T-Ball diamond with skinned brick dust infield.
4 Total diamonds at 3 park sites.
Schedule of Work to be Completed
3.1 Delhi Park:
Heritage Park:
Madison Park
5 Days per wk, Feb lst to July 15th
3 Day per wk, July 16th to Jan 315Y
3 Days per wk Year round
5 Days per wk, Feb lst to July 15th
3 Day per wk July 16th to Jan 31st
1
4.0 Field Composition Mix (Brick dust) To Be Used When Maintaining In -fields.
4.1 Field In General
4.1.1 When adding field composition mix (brick dust) to any City of
Santa Ana ball field, the specific type of material to be used is:
Pro Gold Infield Mix with stabilizer from Gail Materials (951)
279-1095.
4.2 Pitchers Mound/Home Plate/Base path Areas
4.2.1 When adding a mix with a higher clay composition material to any
pitcher's mound/home plate/base-path area, where a sport turf infield exists, the
specific type of material to be used is: Hill Topper Home Plate and Mound Mix
by Stabilizer Solutions.
42.2 When adding a mix with a higher clay composition material to any
pitcher's mound/home plate/base-path area, where a skinned infield exists, the
specific type of material to be used is: Ballyard with Stabilizer by Stabilizer
Solutions.
5.0 Equipment
The contractor shall provide and have "on hand" at all times during the brick dust
maintenance operation the following equipment.
5.1 Utility Vehicle
Small tight turn radios (13') vehicle designed especially for this type of work.
This vehicle shall have the capability to make circle and figure eight patterns
completely within the skinned brick dust infield area and not trespass onto
adjacent turf areas. Vehicles manufactured by John Deere, Ryan, Toro and
Daihatsu may be acceptable.
5.2 Drags
5.2.1 Scarifying Drag: Used to scratch up or loosen up the skinned area.
The drag shall be made of heavy-duty steel capable of carrying
additional weight (`s). Digging teeth shall be hardened and
pointed and be 1/2" in diameter. Pull chain shall be included.
ll low
5.2.2 Cutting and levelingLeveling TDrag:
drag and cutting bllades shall sbe
in
the skinned area.
made of galvanized steel. This drag shall feature cutting blades
that are adjustable and capable of cutting down dirt build-up (high
2
spots) and depositing dirt into holes (low spots) creating a smooth
and level playing surface. Pull chain shall be included.
5.2.3 Grooming or Finish Drag: Used to complete dragging procedure
on a daily basis and lighter/gentle movement of brick dust. This
drag shall be galvanized metal "door -mat" link. Pull chain shall be
included. Drag shall be 6' in length by 6' in width.
5.3 Other Equipment
5.3.1 Hand Tamp: 20 lb. variety with 48" min. handle. Used to compact
worn areas around bases, home plate and pitching mound.
5.3.2 Plastic Sheeting and Duct Tape: Used to wrap hand tamp head and
help prevent wet clay from sticking.
5.3.3 Grade or Grooming Rake: Used to rake and fine level areas. Shall
be made of aluminum, 36" wide and a 6' handle.
5.3.4 Heavy Duty Shovels: Used to move material. Round/Square Point
and Scoop shovels.
5.3.5 Heavy Duty Hose: Used to water down skinned area. Shall be
3/4" to 1" top quality construction with 225-psi working pressure.
Leaks of any kind are not permitted. Contractor shall have a
minimum of 175' of hose on hand at all times.
5.3.6 High Pressure Nozzle: Attached to hose. Use to spray down brick
dust and push excess brick dust off turf edges.
5.3.7 Industrial Push Broom: Used to remove excess brick dust from
turf edges. Shall be 24" min. wide with heavy-duty dual weight
bristles.
5.4 Wet Conditions Equipment" (Add to equipment above)
During periods of inclement weather or when the areas are wet the contractor
shall have "on -hand" during all brick dust maintenance operations the following
items:
5.4.1 Squeegee: Used to push/squeeze water off wet areas or into dry
areas or drains. Shall be 24" to 36" wide with neoprene blade and
magnesium/aluminum head.
3
5.4.2 "Super Sopper": Used to collect standing water in brick dust areas.
Shall be drum type with exterior sponge and arm holding drum.
5.4.3 Diamond or Beckson Pump: Used to remove standing water in
brick dust areas. Shall be plastic with flexible piston and value.
5.4.4 Infield Sopper with Wringer and Bucket: Used to collect standing
water in brick dust areas. Sopper shall be geotextile-covered
sponge typical for absorbing chemical spills.
6.0 Meetings
6.1 Contractor shall provide City of Santa Ana staff with a contact person and a
phone number to reach the contact person from the hours of 6:30am — 5:00pm,
Monday — Saturday.
6.2 Contractor shall appoint and identify to City of Santa Ana staff a "site
supervisor". This site supervisor shall meet with staff one (1) time per week at a
time and place agreed upon by both parties for as long as the contract is in effect
to discuss any problems/concerns that may arise and any goals for the day/week.
6.3 In November of each year for as long as the contract is in effect, Contractor shall
personally meet with staff, along with the designated site supervisor, to discuss
and outline schedules for "Annual Renovations" (listed in Section 10.0).
7.0 Daily Infield Maintenance
7.1 General
7.1.1 Contractor shall remove all litter, broken glass and hazardous
debris from infield and dugout areas.
7.1.2 Contractor shall keep brick dust and dugout areas in a weed free
condition.
7.1.3 Contractor shall hose and/or sweep and hose out all dugouts so
they are 100% free of brick dust or any other debris.
7.2 Maintenance Procedure
7.2.1 Retain smooth and level playing surface, using the following daily
procedure. The contractor shall remove all bases before beginning
any work on in -field and re -install after all work on in -field is
completed.
C!
7.2.2 After removing all bases, the contractor shall scrape/wire brush all
base post anchors and base inserts. This will help facilitate the
base removal and installation.
7.2.3 The Contractor shall rake/shovel loose material from high spots
back into low spots/worn areas on running paths, sliding zones,
and any other low spots/worn areas appearing on the field before
any watering or dragging shall take place
7.3 Home Plate Area/Batters Box Area Holes
7.3.1 Sweep/Rake away all loose brick dust.
7.3.2 Wet area until moist.
7.3.3 Scarify area (`s) [batters box hole(`s)] with shovel. This will help
the mix bind better.
7.3.4 In a 5 gallon bucket mix "mound mix" with water to desired
consistency. Do not use infield mix for this purpose.
7.3.5 Backfill "mound -mix" material into hole(`s).
7.3.6 Tamp the area firmly with steel tamp.
Note: The tamp will be most effective if you cover the
bottom with plastic. Tape the plastic to the tamp
handle. The plastic keeps the clay from sticking to
the tamp's bottom.
7.3.7 After tamping and compacting the "mound mix" covers areas with
infield brick dust.
7.4 Pitcher's Mound
7.4.1 Follow same procedure for repair of home plate/batters box area
utilizing dry "mound mix" for this purpose. Do not cover with
infield mix.
7.4.2 Add to the above the following: Rake all loose material from
bottom to top and cover with "Mound Mix".
7.5 GBrick dustickdust Skinned Infield Areas
7.5.1 After raking/shoveling loose material from high spots back into
low spots/worn areas on running paths, sliding zones, and any
61
other low spots/worn areas appearing on the field, the Contractor
shall fill all remaining low spots with new Gail Materials "Pro
Gold with Stabilizer" brick dust from stock and make level.
7.5.2 The contractor shall clean all excess brick dust beneath or next to
the backstop, dugout chain link fencing and/or infield chain link
fence lines so that the infield brick dust is level with the dugout
pavement and pavement outside the infield.
7.5.3 Lightly water entire infield before dragging.
Note: Watering shall penetrate brick dust to a minimum
depth of 1/8" deep min. This process is crucial to
keeping brick dust in place and not going air borne.
7.5.4 Drag infield utilizing small utility vehicle as specified with
"grooming or finishing drag". Circular or figure eight drag
patterns shall be used (see details 1-A & 1-13). Alternate drag
patterns or reverse direction of drag patterns daily to avoid ruts and
high/low areas. Speed of drag procedure shall not exceed 7 mph.
7.5.5 When dragging the skinned infield, the contractor shall stay away
from all turf edges a minimum of 18". This will help in avoiding
lips at brick dust/turf edges. This 18' gap shall also apply to all
backstops and chain link fence areas.
7.5.6 Contractor shall hand rake all base paths on combination turf/brick
dust infields.
7.5.7 When the dragging process is complete, the contractor shall stop
the drag in a different location daily. This will stop the
accumulation of brick dust in focused areas. At this time roll -up
the drag, place it on the vehicle and remove all debris accumulated
in the drag at this spot and rake out material emptied from drag.
7.5.8 After dragging, hand rake the 18" edges using the "grade or
grooming rake". The rake shall be held at an angle as to not push
brick dust onto/into turf areas.
7.5.9 After raking the 18" edges, the contractor shall clean all excess
brick dust on the turf edges utilizing a high pressure water one (1)
time per week. NO brick dust shall be permitted on the turf edges
at any time. If in the determination of City staff, an unsafe lip
situation exists (an unsafe lip is 1/2" or greater) in any turf/brick
dust border area infield to brick dust, base -paths or brick dust to
outfield), contractor will be required to remove or level the soil
3
build-up with a sod cutter and re-establish the in -field boundaries
with a string line or suitable method and re -sod up to the border to
remedy the situation at contractors expense. Pre-existing
conditions shall be corrected during contract start-up.
7.6 Final Watering
7.6.1 This is the most time consuming and a very important element of
the procedure.
7.6.2 The contractor shall final water the skinned brick dust to a depth of
1/4" minimum.
8.0 Rainy Weather/Wet Field Procedure
8.1 On the next scheduled working day after a rainfall, the following procedure, in the
order listed, shall be adhered to:
8.1.1 Remove all standing water from low spots either by skimming off
excess water and spreading it out to dry areas or using a
pump/sopper system.
8.1.2 Rake out (scarify) wet areas.
8.1.3 Apply Dry Gail Materials "Pro Gold with Stabilizer" Brick dust
Materials from stock to all Wet Areas and Rake Out.
9.0 Work to be Completed `BI-MONTHLY"
9.1 To maintain levelness of all fields, contractor shall, once every two months,
scarify drag built up amounts of materials at high spots and cut and level drag the
scarified material to low spots. The Contractor shall fill any remaining low spots
with new Gail Materials "Pro Gold with Stabilizer" brick dust from stock and
make level.
Note: Staff shall identify areas to scarify/cut and level
drag to the contractor at weekly meetings with
contractors appointed site supervisor (as per section
6.2 of contract).
9.2 Heavy water scarified and cut and leveled areas to a %2" min. depth and allow
settling in before play on field.
Note: Due to heavy watering and its need to settle before
play, staff shall provide a schedule of bi-monthly
scarify/cut and level drag dates to contractor.
7
10.0 Work to be Completed "ANNUALLY"
10.1 Each year, the following renovation is to be done on all fields in conjunction with
the City's Annual Sports Turf Renovation Schedule. Fields renovated may
change from year to year.
10.1.1 Contractor shall laser grade each ball diamond. Contractor shall
scarify drag built up amounts of materials at high spots and cut and
level drag the scarified material to low spots. The Contractor shall
fill any remaining low spots with new Gail Materials "Pro Gold
with Stabilizer" brick dust from stock and make level.
Note: Staff shall identify areas to scarify/cut and level
drag at the November meeting with contractor's
owner (as per section 6.3 of contract).
10.1.2 Contractor shall verify all base distances, pitching rubber distances
and pitching mound heights per the Little League, Pony/Colt
League specifications for each specific field. Contractor shall
repair any specifications not being met on any field.
10.1.3 In addition, contractor shall install 1/2" new Gail Materials "Pro -
gold with Stabilizer" (brick dust) to in -fields at all diamonds
(minimum 26 tons per Girls Softball/Major Little League Field and
minimum 40 tons per Junior/Senior Little League Field). Also, the
contractor shall install a minimum of 1 ton of Turface calcite clay
per Girls Softball/Major Little League Field and 2 tons of Turface
calcite clay to Junior/Senior Little League Fields Responsibility for
and purchase of necessary materials shall be at contractor's
expense.
Note: The City has the right to move brick dust and
Turface materials to other infields under this
agreement should they decide that an infield or
infields do not require additional materials a
particular year.
11.0 Work To Be Completed "AS DIRECTED"
11.1 Replace Base ANCHORS as directed. (This will be considered extra work.)
Note: City of Santa Ana use's the Hollywood base
anchoring system. Contractor shall install base
anchors into the ground per manufacturer's
standards. Top of stake shall be approximately 2"
E:3
below the surface grade so that the base sits level
and flush against the surface on all sides.
11.2 Replace Bases as directed. (This will be considered extra work.)
Note: City of Santa Ana shall be responsible for supplying
all necessary base anchors and/or bases to the
contractor as needed.
11.3 Replace or Remove/Level/Re-Install home plates as directed.
11.4 Replace or Remove/Level/Re-Install pitching rubbers as directed.
Note: City of Santa Ana shall be responsible for supplying
all necessary home plates and/or pitching rubbers to
the contractor as needed.
11.5 When given direction to complete "as directed" work, contractor shall complete
the directed work on the next working day.
12.0 Infield Turf Maintenance
12.1 Infield turf shall mean all sport turf in the infield, the foul territory of the infield
and 36" beyond the infield brick dust skin line/arc. Infield turf shall be mowed
three (3) times per week February — August and one (1) time per week September
— January.
12.1.1 Contractor shall use a "greens" reel mower to provide "putting
green" quality finish cut.
12.1.2 Infield turf shall be cut between %2" and 3/4" per staff s direction.
12.1.3 All turf clippings shall be collected and disposed of.
12.2 Infield turf shall be irrigated to maximize healthy growth of the turf while
conserving water. Over watering will not be acceptable.
12.2.1 Contractor shall check and program the automatic irrigation
controller minimum one time per week.
12.2.2 Contractor shall provide any areas of the turf supplemental
watering using a garden hose on an as needed basis to assure a
high quality turf infield.
0
12.2.3 Infield turf shall be fertilized one (1) time per month February
apply Nitro King 22-4-4 and March, April, May, June, July,
August, September apply Turf Supreme 16-6-8 at a rate of one (1)
pound of actual nitrogen per 1,000 square feet of turf.
12.2.4 Contractor shall distribute the fertilizer evenly using a mechanical
broadcaster. No hand distribution will be allowed.
12.2.5 Immediately following fertilization the Contractor shall water in
the fertilizer to avoid chemically "burning" the turf.
12.3 Infield turf shall be aerated using a walk behind piston type aerator two (2) times
per year, in January and July. All cores shall be removed. Dragging of cores is
not permitted.
12.4 Infield turf shall be kept weed free at all times.
12.4.1 Any grasses other than the original hybrid Bermuda installed in the
infield shall be eradicated immediately upon notice. The
Contractor may choose the method of eradication, however, may
not damage the turf.
12.4.2 Any broadleaf weeds shall be eradicated immediately upon notice.
The Contractor may choose the method of eradication, however,
may not damage the turf.
12.5 Infield turf shall be kept free of disease and rodents at all times.
12.5.1 The Contractor shall be responsible for identifying and treating any
diseases or rodents immediately upon notice.
12.6 Infield turf annual renovation
12.7 Each year the infield turf shall be renovated: 1) verticut using the greens reel
mowers straight blade reels; 2) mowed to '/4" high immediately following
verticutting; 3) overseeded during spring/summer with LaPrima XD Bermuda
Seed at a rate of 8 pounds of seed per 1,000 square feet and fall/winter — Stover
Seed Company Grand Slam seed at eight (8) pounds per 1,000 square feet; and, 4)
top dressed immediately following seeding by Aguinaga Materials using "Santa
Ana Top Dress Mix."
12.8 All infield turf edges including the arc skin line, base paths, pitchers mounds, etc.,
shall be edged one (1) time per week. The edged lines shall be straight and,
where curved lines are required, the arcs will be a true radius.
10
13.0 General Contract Provisions
13.1 Contractor shall provide and is responsible for all equipment necessary to
carry out the work outlined in the contract. There will be no available storage for
equipment. Contractor will be responsible for bringing in and then removing all
equipment necessary to carry out the work outlined in the contract.
11
ATTACHMENT 4
ANNUAL COLOR PLANTING AND MAINTENANCE SPECIFICATION
Before each annual planting the area should be tilled 8 to 16 inches deep. Organic matter in the
form of nitrified redwood must be incorporated to a depth of 8" of the top soil. The contract
administrator may adjust this if adequate organic matter is already present in the soil but the
successful bidder must be prepared to incorporate this organic matter at every color rotation.
Organic matter must comprise 25% of the soil volume where the roots will be. This requires 2"
of nitrified redwood tilled to an 8" depth. Apply 1.5 pounds of nitrogen per 1000 sq. ft. as a
complete low nitrogen material with a ratio of 1:2:1, 1:1:1, 1:2:2 or similar. Do not use a higher
rate of nitrogen as this may result in excessive vegetative growth and a suppression of flowering.
After establishment, fertilize as necessary to maintain a robust appearance and maximum
flowering. After incorporating organic material and other supplements, the beds must be raked
smooth and slightly mounded. Sticks clods and other material must be removed from the bed.
During planting gently crush the root mass with the fingers to stimulate root growth in the
surrounding soil. Begin planting in the center of the bed and keep traffic in the worked soil to a
minimum. Make the hole slightly larger than the root ball and set the plant at the same depth or
slightly higher than it was growing in the container. Smooth out the soil around the plants after
planting, including footprints. Water plants to a depth of 5 inches immediately after planting for
4" plant material (deeper for larger pots).
Plants are to be rotated four times a year and are to be kept disease free and healthy on a
consistent basis. There must be no dead or missing plants at any time and the beds must be kept
in a weed free condition. Plants will be in 4" pots and will be planted in an 8" triangular spacing
pattern. Rows must be in a straight alignment at the time of planting. Plant species that may be
planted at different times of the year may include but not be limited to the following annual
bedding plants:
• Spring/Summer — April through October 1
Alyssum, Lobelia, Salvia, Marigold, Gloriosa daisy, Penstemon, Cosmos, Dahlia, Impatiens,
Begonias, Double Impatiens, Petunia, Verbena, Vinca rosea (periwinkle) Zinnias
Fall/Winter
Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Ranunculus
Vandalism
Contractor shall check annual color beds daily (Monday through Friday). If plants are missing or
vandalized, the Contractor shall provide the City's representative with a proposal to replace
missing/damaged plants. After the City's Representative signs the proposal, the Contractor shall
then replant/replace missing/damaged plants within 48 hours.
The City's contract administrator shall be the sole judge of whether the above specifications are
met. The contract administrator shall also approve the types and combinations of color bedding
plants prior to installation.
1
ATTACHMENT NO. 2
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44.11
CALIFORNIA ALL-PURPOSE
CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of Orange
March 29, 2010
On before the
personally appeared Jeffrey R. Gryde
Kathy L. Burnum, Notary Public
(Here insect name and rule of the officer)
who proved to me on the basis of satisfactory evidence to be the person(x) whose name(X) isiaM subscribed to
the within instrument and acknowledged to me that hei)00t executed the same in his/XXUXA authorized
capacity(Wo, and that by his/ k»C stgnature(X,) on the instrument the person(x), or the entity upon behalf of
which the person(o acted, executed the instruulent.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature of Not lic
(Nola y Scat)
ADDITIONAL OPTIONAL INFORMATION
DESCRIPTION OF THE ATTACHED DOCUMENT
(Title of description of attached docluncnt)
(Tide or descr'ipuon of attached document continued)
Number of PatJes Document Date
(Additional information)
CAPACITY CLAIMED BY THE SIGNER
❑
Individual (s)
❑
Corporate Officer
(Title) ---
❑
Partner(s)
XI
Attorney -in -Fact
❑
Trustee(s)
❑
Other
KATNY L. BURNUM
cOmmlubn • 1 '0aaas
Notary Pubft - colltorft
Orottgia Comfy
MVCWM dWN0tr1&2M0 t
INSTRUCTIONS FOR CON PLETEiG THIS FORM
An'r acknoudedgwentt corpleted in California must contain verbiage eracd) as
appears oboe a in the notury wetion or a separate ocknoirledgiuent forni mast be
properh roinplered and aaached to that docwnent. The onl) exception is if a
dorainew is to be recorded ontside of California. A such instances, anc alteivarive
ocknom'edgrnent verbiage as nwj be printed our such a document so long as the
verbiage does itot require the notory to do something thou is illegal for a nown, in
California (i.e. cenifting the aurhor•i_ed capaci07 gf'rhe signer). Piea.se. check the
docwnent carefrdlp for proper notarial wording and attach this forni if required
• State and County information must be die State and Cbwity where the document
siznei(b) personally appeaied before the notary public for acknowledgment.
• Date of notarization must be die date that die signer(s) personally appeared which
inust also be the same date the acknowledgment is completed.
• The notary public must print his or her name as it appears within his or her
coinuiission fuilowed by a connna and then yotu title (notary public).
• Pfint the natne(s) of doculueut signers) who persontilly appear at the tune of
notarization.
• Indicate the correct shnaidat or plural forms by crossing off incorrect forms (i.e.
'sine.%t#t€ is /as* ) or circling the correct forms. Failure to correctly indicate this
information inay lead to rejection of document recording.
• The notary seal imipiessiot must be clear and photopaphically reproducible.
Impression nmust not cover text or lines. If seal in pieswu smudges. re -seal if a
sufficient area peruits. otherwise complete a different acknowledgunent form.
• Sienature of the norani public must match the sigllativ Oil file with the office of
the county clerk.
Additional information is not required but could help to ensure this
acknowledgment is not misused or attached to a different docwnent.
Indicate tide or type of attached docwnent, ntuuber of pages and date.
Indicate die capacity claimed by the signer. if the claimed capacity is a
corporate officer, indicate The title (i.e. CEO, CFO. secretary).
• Securely attach this document to the signed document
2008 Version CAPA v12.10.01800.873-9865 www.NotaryClasses.conl
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ATTACHMENT NO. 3
AGRONOMIC PLAN 2009
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ATTACHMENT 4
ANNUAL COLOR PLANTING AND MAINTENANCE SPECIFICATION
Before each annual planting the area should be tilled 8 to 16 inches deep. Organic matter in the form
of nitrified redwood must be incorporated to a depth of 8" of the top soil. The contract administrator
may adjust this if adequate organic matter is already present in the soil but the successful bidder must
be prepared to incorporate this organic matter at every color rotation. Organic matter must comprise
25% of the soil volume where the roots will be. This requires 2" of nitrified redwood tilled to an 8"
depth. Apply 1.5 pounds of nitrogen per 1000 sq. ft. as a complete low nitrogen material with a ratio
of 1:2:1, 1:1:1, 1:2:2 or similar. Do not use a higher rate of nitrogen as this may result in excessive
vegetative growth and a suppression of flowering. After establishment, fertilize as necessary to
maintain a robust appearance and maximum flowering. After incorporating organic material and other
supplements, the beds must be raked smooth and slightly mounded. Sticks clods and other material
must be removed from the bed.
During planting gently crush the root mass with the fingers to stimulate root growth in the surrounding
soil. Begin planting in the center of the bed and keep traffic in the worked soil to a minimum. Make
the hole slightly larger than the root ball and set the plant at the same depth or slightly higher than it
was growing in the container. Smooth out the soil around the plants after planting, including
footprints. Water plants to a depth of 5 inches immediately after planting for 4" plant material (deeper
for larger pots).
Plants are to be rotated four times a year and are to be kept disease free and healthy on a consistent
basis. There must be no dead or missing plants at any time and the beds must be kept in a weed free
condition. Plants will be in 4" pots and will be planted in an 8" triangular spacing pattern. Rows must
be in a straight alignment at the time of planting. Plant species that may be planted at different times
of the year may include but not be limited to the following annual bedding plants:
• Spring/Summer — April through October 1
Alyssum, Lobelia, Salvia, Marigold, Gloriosa daisy, Penstemon, Cosmos, Dahlia, Impatiens,
Begonias, Double Impatiens, Petunia, Verbena, Vinca rosea (periwinkle) Zinnias
• Fall/Winter
Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Ranunculus
Vandalism
Contractor shall check annual color beds daily (Monday through, Friday). If plants are missing
or vandalized, the Contractor shall provide the City's representative with a proposal to replace
missing/damaged plants. After the City's Representative signs the proposal, the Contractor
shall then replant/replace missing/damaged plants within 48 hours.
The City's contract administrator shall be the sole judge of whether the above specifications are
met. The contract administrator shall also approve the types and combinations of color bedding
plants prior to installation.
Attachment #5
MEMORANDUM
A 8sion.
ro improve the qualify of Irfe of those wbo visit parks,
bikeway, and ptWk recneaf mf racdlfles by prvvNIM
quality casfomer service In an ab wspliem of confibmw
imp/vvenwwf and shvig employee development
A
4
Park Services Division
Parks, Recreation, and Community Services
Agency
To: Mike Lopez Date: January 09, 2008
From: Loren Rossignol
Subject: Monthly Water Management Report For December 2008
Purpose: To improve our water management practices through education and technology, and to insure the
efficient and responsible use of our water resources.
IV.
0 Page 1
Data recording and methods of collection
Data is recorded by 57 Calsense model ET 1, ET2000, and 2100 controllers that have flow meters.
The data is collected by a central computer or is manually downloaded to a laptop computer. All other
sites are recorded by City water meters and manually read.
The data contained in Section 11 of this report was derived from 12 Calsense 2100
irrigation controllers that utilize moisture sensors.
Savings due to moisture sensing DecemberSAVINGS:
Gallons: 703
Dollars: $ Z16
Usage in gallons for Calsense sites
PARKS, BIKEWAYS, & PUBLIC FAC.'S
1,368,911
$4,144.68
MANUAL / TEST & NON CONTROLLER
167,700
$ 511.49
THORNTON PARK IRRIGATION & LAKE
664,672
$2,027.25
COMBINED USAGE FOR ALL SITES
December 2008
2,191,283
$6,683.42
COMBINED USAGE FOR ALL SITES
November 2008
4,977,853
$13,873.27
Usage in gallons for non-Calsense sites
PARKS
1213,256
$3,700.43
CENTENNIAL PARK & LAKE
492,932
$1,503.44
CIVIC CENTER
NA
NA
BIKEWAYS
NA
NA
OR
V. December 2008 & 2007 calendar month CalSense combined usage comparison.
YEAR
USAGE
N ANUAUTEST/NON
ETO
PPT.
2008
2,191,283 or $6,683.42
167,700 or $511.49
1.67"
1
3.14"
2007
3,469,520 or $8,677.27
396,468 or $991.57
2.17"
0.64"
NIAWA: (Maximum Applied Water Allowance) The calculated "not to exceed" limit of annual applied water for
a mature landscaped area. MAWA does not consider rainfall.
EAW: (Estimated Applied Water) A projection of the amount of water that should be supplied to a landscape
by the irrigation system, as measured by a water meter. In any month when Effective Rainfall is received, it
may substitute for applied water.
Jerry Barela
Kevin Clark
Juan Garcia
Paul Johnson
File
0 Page 2
Richard Ortiz
District IUMERCHANTS
District IV/MASTERS
VISTA DEL VERDE
1/1212009 December 2008
CALSENSE CONTROLLER
USAGE (Gallons) COMPARISON
FACILITY -11111
MANUEST
NON
TOTAL
COST PRGMD APPLIED
HCF
BOM10 KORAL "A"
44
`44
$ 0. 16
2,800
4
BOMO KORAL "B"
488
488
$ 0.95
18,647
25
29
CITY YARD "A"
0 $ -
NA
NA
#VALUEI
CITY YARD "B"
17,078
0
$ 33.15
32,568
32,56
66
#VALUEF
DELHI PARK
65
01
65!$
0.13
70.872
70,8
I721 95'
DELHI CENTER W
5,859
Q
$ 11.37
36,097
36,097
56-
DELHI CENTER'B'
4,916
$ 9.54
20,819
20,819
34
90'
HERITAGE PARK
16,688
15315
$ 32.69
111.626
111,626
-172-
LAWN BOWLING
0
22,800[�,z.2�:;R.
Z�;I. 80.0
7"i �w-
$ 44.25
16,902
-
16,902
53
LILLIE KING
8,466
01
8,466
$ 16.43
88,532
88.532
130
MADISON PARK
ROSITA PARK "A"
7,775
16,974
0
-
$ 15.09
32.95
27,541
114,8191
27.541
114,819
47
-176-
ROSITA PARK "B"
0
721
72
0.141
47,853
47,853
64
240
i SANDPOINTE PARK
2,840
501
2,890
5.61
1 53,598
53,598
76.
SANTA ANITA PARK
0
$ -
INA
NA
VALUIEPI
# *VALU
BIRCH PARK
708
1.555
��K:-.,!.--'-0,-.�?A31
$ 4.39
21,889
21,88 9
MEMORY LN.
0
1
1
00
$ 0-00
10,043
10,0432
1 0 '
13
PORTOLA PARK
2,510
991
1
43,6543
8
$ 6.80
477
23�
1.
;23,021
35
1
ADAMS PARK
-
0
-
$ -
NOMINEE
NA
#VALUEI
CENTENNIAL "E"
0
3,
.0
$ .07,
17,248
1 8
17,248
28
8
CENTENNIAL'F"
57
5,3391j;1'-!.
$ 10.47
0
0
7
DAN YOUNG "A"
745
2,827I:-.:'1',!'
6.93
23,168
-23.168
36
DAN YOUNG "B"
0
2,976
$ 5.76
0
0
4
DAN YOUNG "C"
110
2451
355
$ 0.69
5,516
5,516
8
48
JEROME PARK E.
34
1,360
1,394
$ 2.71
57,028
57,028
78
JEROME PARK W.
110
3,635
3,745
$ 7.27
140,537
1666� Q*6-
193
MEMORIAL PARK "A"
9
9
$ 0.02
22
MEMORIAL PARK "B"
19
19
$ 0.04
32,339V
43
MEMORIAL PARK "C"
670
3,779
4,449
$ 8.64
180,904PF/Z.,/,?)rjdrAX
248
313
S.W. SENIOR CNTR.
471
205
252
$ 0.49
26,625
26,625
36
BUILDING "12"
�10
0
$ -
NA
NA
#VALUEI
CITY HALL PKG. BLDG,
208
0
208
$ 0.40
3,826
3,82676
5
CORONER'S FAC,
0
10
10
$-0-02
6,883
6.883
7
9
COURT HOUSE SO.
0
$ -
NA
NA
#VALUEI
ROSS ANNEX
0
$ -
NA
NA
#VALUE!
LIBRARY
403
538
941
$ 1.83
1-2,583
18
OLD COURTHOUSE
2,391
0
2,391
$ 4.64
27,243
27,243
40
SASSCER PARK
0
24,596
$ 47.74.
0
0
STEAM PLANT
0
0
0
$ -
0
0
01
DELHI BIKE TRAIL
0
0
$
0
0
ELDRIDGE PARK
0
01
0
$
0
7NA
0
0
FLOWER ST. BIKE
0
01
0
$
5,126
5,126
7
GREENVILLE BIKE
693
1911
884
1.72
- 59,137
X's
80
PRENTICE, AMAZON
1
0
#VALUEI
PRENTICE, AVIARY
0
$ -
NA
NA
#VALUE!!
RAITT ST. BIKE
0
$ -
NA
.. .
#VALUE!
RTC PARKING
0
2,312
2,312
$ 4.49
2,636
2,636
7
SADDLEBACK VIEW
114
0
114$
0.22
44,63E
44,638
60
ISANTIAGO BIKE
0
$ -
NA -
NA
*VALUE!
L- TOTALS I
90,421
77,279
167,700
-$-360.51
1,359615
1,353,9111
2,041,
Exceeds 10% of Applied Controllers wl
moisture sensors
L.B.C.H. is exempt
WATER BUDGET
MAWA - EAW APPLIED COMPARISON
CALENDAR YEAR 2008
Sr.TE
JAN
FES
MAR
APR
I MAY
JUN
I JUL
AUG
SEP
OCT
NOV
DEC
MAWA
A A
EAW
w7
48
550
754
917
937
1100
1263
1243
958
754
509
408
0
50
50
502
502
963
1238
238
1297
1551
1526
950
694
163
23
HYDROCAP-0, HCF
APPLIED
APPLIED
PIP
320
320
484
561
561
667
833
ass
732
MAWA
AWA
323
396
396
543
661
675
793
910
895
690
543
367
294
EAW
0
263
549
7723
752
903
888
1 541
393
67
0
HYDROCAP-5,HCF
APPLIED
..0
-
1 JAWN
jM
Lm
618
§
MAWA
EAW
HYDROCAP-D.HCF
APPLIED
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
MAWA
307
377
517
628
642
754
866
852
656
517
349
279
EAW
0
60
276
827
868
961
1176
1067
658
554
132
21
HYDROCAP-0, HCF
APPLIED
HAt
272
1 366
391
426
534
1 579
397
; I
.. -1.
=:
MAWA
92
113
155
159
193
227
260
256
197
155
105
84
EAW
0
8
83
156
201
208
250
246
1 2
109
26
4
HYDROCAP-5 HCF APPLIED
NA•
i4O
ME
2M
]ME
7y -, �-f#*ER i
;
MAWA
EAW
110
134
184
224
229
269
309
3D4
234
184
124
100
o
11
118
221
285
295
355
349
215
155
37
5
HYDFtOCAP-5,HCF
APPLIED
60
223
250
273
305
324
187
Mawa
EAW
366
449
615
748
765
898
1031
1014
782
615
416
333
4
23
342
711
919
983
1169
1150
725
542
110
15
HYDROCAP-10,HCF
LED
WED
133
73
549
662
566
402
449—
--
—453
7W
7R WK.,
IEAW
MAWA
73
89
123
149
152
179
205
202
156
123
83
66
1 11
26
98
171
208
219
262
255
162
119
40
17
HYDROCAP.O.HCF JAPPLIED
0
1090
1325
1355
1590
1826
1796
1384 1
1090
736
589
1
MAWA
EAW
648
795
0
56
591
1107
1426
1477
1773
1745
1075 1
775
187
27
HYDROCAP-0, HCFJAPPLIED
341
636
$91
NA
NA
NA
NA
NA
NA
MAWA
94
239
327
398
06
477
548
539
415
327
221
177
JEAW
0
23
156
342
406
433
523
499
310
238
59
10
OCAP
HYDR 40HCF
APPLIED
E D
'P,�"Alt
24
02
132
204
263 -
299
232
223
237
MAWA
W A
EA
W A
EAW
252
309
424
516
527
619
710
699
538
424
286
229
0
30
243
650
774
832 ,
1008
954
583
458
76
12
HYDROCAP-26,HCF
A P
APPLIED
U E D
94
385
NA
NA
NA
:WO
WA
MAWA
376
461
632
769
786
923
1060
1043
803
632
427
342
EAW
0
25
327
676
850
892
1073
1043
642
476
105
7
HYDROCAP-IO.HCF
APPLIED
NA
NA
846
860
840
30-:,
MAWA
298
366
501
609
623
731 1
840
826 1
636
501 1
339
271 1
EAW
EA
0
'T
26
273
512
059
683
820
807
497
358
86
13
HYDROCAP-0 HOF
APPLIED
'PP
T
T;4ffT7
6
372
164
517
609
544
00-awfifffilm,
MAWA
244
299
410
498
509
598
687
676
521
222
EA
EAW
62
74
142
165
183
186
223
219
147
56
I HYDROCAP.O,HCF
APPLIED
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
folal EAW 77. 412 3414 7050 8740 9218 9090 7830 4852 4096 961 -154
Total Applied 7221: 3328 4263 5306 5483 5837 5550 4477:: 146;..:: 2. 1486.
WATER BUDGET
MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2008
SITE
JAN
FEB
I MAR
APR
.MAY
JUN
JUL
AUG
SEP
OCT NOV
DEC
MAWA
EAW
HYDROCAP-0 HCF
APPLIED
30
65
96
168
175
73
NA
NA
NA
NA
NA
NA
MAWA
EAW
HYDROCAP-0 HCF
1APPUED
26
23
60
?�`:`Bi ^?;
88
89
94
81
67
55
62
9
MAWA
EAW
HYDROCAP-0 HCF
APPLIED
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
MAWA
EAW
HYDROCAP-0 HCF
APPLIED
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
MAWA
EAW
45
0
56
6
76
93
95
112
1 128
126
97
76
52
41
33
103
113
128
155
143
91
76
15
2
HYDROCAP-0 HCF
APPLIED
29
-; 1., `:.
•... ` --
-
99
-
`,rid
._. _.
MAWA
EAW
HYDROCAP-0 HCF JAPPLIED
19
14
64
158
171
178
221
196
130
108
43
40
MAWA
EAW
86
106
145
176
180
212
243
239
184
145
98
78
0
4
27
81
91
104
124
117
75
63
12
1
HYDROCAP-0 HCF 1APPLIED
'i
r
= Pcr .
±' i,
�'=a111 :
100
39
104
.. .Holiq
0
MAWA
38
46
64
77
79
93
107
105
81
64
43
34
EAW
0
5
24
72
76
84
103
93
57
48
12
2
HYDROCAP-0 HCF
APPLIED
=r''z
5
'=5'='
72
74
97
53
=� .�;�
''; 1�f6;
,
NA
NA
NA
MAWA
EAW
LNAENA
HYDROCAP-0 HCF
APPLIED
NA
NA
NA
NA
NA
NA
NA
NA
NA
NA
i Dial cxvv u 15 1:34 256 28u 316 382 353 223 139 27 5
Total Applied PP :{t9. 3. j iJ0 45 t3 ;390. 332;-= ,4,2`Z
ow
WATER BUDGET
MAWA- EAW APPLIED COMPARISON CALENDAR YEAR 2008
SITE
JAN
FIEV
MAR
APR MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
MAWA
EAW
79
no
98
ME
134
man
163
166
195
224
220
170
134
90
72
0
0
42
103
139
145
175
172
103
76
6
0
HYDROCAP-40 KCF
APPLIED
�
m:
Tw
Im
am
gm
mi
MEE
MAWA123
151
207
251
257
302
346
341
262
207
140
112
EAW
0
12
108
225
1 287
313
1 370
364
234
178
38
4
HYDR0jWHCF
"YMOC"'* "
APPLIED
1
223
�=!b
===9
292
1
2 6
277
�N
Q m1a
MAwA
348
427
586
711
727
854
980
964
743
585
395
316
=HYIRGCAP16
EAW
0
38
332
673
837
880
1058
1028
635
472
112
18
P-'6 C
HCF
APPLIED
O�
VIN '-Vj.j
6
. ,
•
MAWA
93
115
157
191
195
229
263
259
200
157
106
85
EAW
0
4
56
130
168
185
218
214
138
107
18
2
HYDROCAP.5.HCF
... MC,
IAPPuFD
MEN
4
1 6
103
1 149
34
106
141
a
12
5
rE
MAWA
JEAW
353
434
594
723
1 739
867
996
980
755
594
402
321
0
22
662
1 808
858
1 1035
994
W2
465
97
11
-HYDROCAP-26ACIF
APPLIED
2
_293
2
Sm
I=
ML
al
884
1
MAWA
JEAW
77
95
130
158
'162
190
218
215
1465
130
88
70
0
4
-2
43
106
140
153
181
179
113
87
13
2
HYDROCAP3.NCF
APPLIED
ME
107
TpV-j-
MAAA
275
337
462
562
575
674
774
762
587
462
312
250
EAW
1 0 1
0 1
218
504
672
708
847
833
509
376
47
0
HYDROCAP.O,HCF
APPLIED
jf430-,i
Aug.
AftZ
I
�kj
EEMAWA
MAWA
EAW
78
95
130
159
162
190
219
215
169
130
88
71
0
a
-2
47
139
157
180
214
201
131
110
22
3
HYDROCAP-O.HCF
APPLIED
2K
TNT
:4. x., ,
�VW
-�
182
162
Im
ME
242
298
408
496
507
595
683
672
518
408
276
220
1EAW
0
0
182
383
501
528
631
621
383
282
51
0
HYDROCAP-6,HCF
APPLIED
I
I 1
106
M-2-
ME
am
Ma
11E
MAWA
466
571
783
952
974
1143
1312
1291
995
783
.
529
423
EAW
0
15
247
669
853
905
1091
1052
634
483
48
5
HYDROCAP-S,HCF
APPLIED
141
608
. At
ME
1034
811
MAWA
EAW
;HYDR0CAP--Q,1HCF
APPLIED
NA
HA
NA
NA I
NA
NA I
NA I
NA I
NA I
NA I
NA I
A
'MAWA
236
289
397
482
493
579 1
-664
654
504
397
268
2
W 1
T
433
558
582 1
697
686
425
309
73
�14
10
H HYDRO P 0.i
YDROCAP-0,HCF
APPLIED
21
? ?f7 `i
632
2MI
Oil
611
407
Tom EA:vv 0 124 1796 4027 5120 5437 6517 6344 3917 2945 525 55
Total Applied 5 5 4.1 4111 6339 tfid. 49 0. 3.' 4006. J W-'.-.,';'!� "6'
CJ
WATER BUDGET
MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2008
SITE
JAN
FEB
I MAR
APR
MAY JUN
JUL
AUG
SEP
I OCT
NOV
DEC
MEMO 0111111111
MAWA
290
356
488
593
606
712
817
804
619
488
329
264
Eaw
0
14
190
484
608
644
778
749
453
344
45
6
HYDROCAP-0HCF
JAPPUED
;31y:.
0
161
238
NA
NA
NA
NA
NA
NA
NA
NA
MAWA
FAW
HYDROCAP-0,HCF
1APPLEy
1098
806
52
NA
4 743
5512
6920
6799
4027
2973
1904
659
MAWA
EAW
423
579
711
865
884
1038
1192
1173
903
711
481
384
609
770
1094
1353
1385
1644
1903
1871
1418
1094
670
544
HYDROCAP-0HCF
1APPuED
202
9
NA
684
NA
777
1586
1327
1231
i;
487
48
MAWA
380
467
639
778
795
933
1071
1054
812
639
432
346
FAW
0
9
58
416
586
627
756
731
1 419
325
19
1 3
HYDROCAP-10 HCF
JAPPLIED
--4
0
:8 .
435
456
E..
578
_
.j �
mffl
m `
MAWA
213
262
358
436
446
523
601
591
455
358
242
194
EAW
0
22
228
426
549
569
682
671
414
298
72
11
HYDROCAP-1 NCF
JAPPLIED
tx
O
164
420
MAWA
626
769
43
1053
380
1281
1055
1309
1262
1537
1357
1765
1643
1736
1556
1338
946
1053
743
712
110
569
15
EAW
0
HYDROCAP-26,HCF IAPPUED
IM
0
856
956 1
725
1399
NA
820 1
648
;ffl ._,
Mawa
EAW
70
86
117
143
146
171
197
194
149
117
79
63
0
20
79
224
234
259
317
287
178
149
39
8
HYDROCAP -0,HCF
APPLIED
�.. r
Oc :
0
64
166
MAWA
EAw
HYDROCAP-0,HCF
APPLIED
tililillillillillmomMAWA
EAW
466 1
513
746
955
1142
1235
1072
1282
1025
816 1
559 1396
0 1
0
199
842
968
1062
1297
1195
711
590
60
0
HYDROCAP-15 HCF
APPLIED
;3.1. ;
$!
:°ii
803
860
1312
-3.. _ �'.9�.
' ':
�';3�9i�a
Total EAW 0 108 1134 3447 4207 4518 5473 4755 2668 2105 300 37
Total Applied 5;16.; 51 .1jf' 2916 3206 3729 5163:"4 . _ 13:'"" 1'Sp:,:''14$8''`..612;
w.
WATER BUDGET
MAWA - EAW APPLIED COMPARISON CALENDAR YEAR 2008
SITE
MAWA
JAN
36
FED
40
MAR
58
APR
75
MAY
89
JUN
96
JUL
84
I AUG
100
SEP
80
OCT
64
Nov
44
DEC
31
EAw
39
43
67
100
114
119
106
122
91
73
48
32
HYDROCAP-O,HCF
JAPPLWD
25
19
38
36
38
45
53
52
45
42
29
7
MAWA
EAw
97
119
23
164
199
252
203
239
274
270
208
164
111
88
0
89
261
287
353
319
196
165
44
9
HYDROCAP-D CF
JAPPLIED
=:43 ..:1„
_
,,
V
198
179
192
177
178
. =
m-A.
::R
0
MAWA
EAW
HYDROCAP-014CF
JAPPUED
4
0
0
53
61
67
55
50
46
51
21
7
MAWA
EAW
HYDROCAP-15,HCF
JAPPLIED
13
0
0
35
24
26
32
18
10
29
1 8
13
MAwA
EAw
10
12
17
20
21
24
28
27
21
17
11
9
0
1
8
17
21
23
27
27
17
13
3
0
HYDROCAP-16 HCF
aPPLIED
' " " �
` : =s:
;- ; =
18
12
11
19
18
"
�" ' F
Y
MAWA
59
72
99
120
123
144
165
163
125
99
67
53
EAW
22
48
115
280
289
323
393
357
228
188
63
29
HYDROCAP-0,HCF
APPLIED
',1;.61: ;
^:: SD is
99
200
t = -f
200
129
85
4
16
"1.6p
MAWA
EAW
HYDROCAP-0 HCF
APPLIED
80
0
147
73
138t25
167
145
148
115
111
91
MAWA
EAW
65
79
109
132
135
182
179
138
109
73
59
93
118
167
206
211
290
286
216
167
102
83
HYDROCAP-0HCF
APPLIED
MAWA
EAW
HYDROCAP-0,HCF
APPLIED
NA
NA
NA
NA
NA
NA
I NA
NA
NA
NA
NA
NA
MAWA
88
97
141
180
215
233 1
202
242
193
154
105
75
EAW
86
97
169
300
327
325
302
332
227
185
116
71
HYDROCAP-0,HCF JAPPLFEO
234
.: 3...;,
-:: � '°
, . Q I;`
_' 53ii'i
' 3�1 '>='.
r? +�$:;::
��'�'L .� :
9
MAWA
Eaw
HYDROCAP-0,HCF
APPLIED
70
80
131
133
119
20
NA
NA
NA
38
108
7
MawA
EAW
HYDROCAP-QHCF JAPPLIED
0
0
0
0
0
0
0
0
0
0
0
0
Mawa
EAW
HYDROCAP-0,HCF
APPLIED
NA
NA
KNANA
NA
NA
NA
NA
NA
NA
NA
NA
MAWA
EAW
HYDR0CAP-0HCF
APPLIED 1
11
10 1
32 1
35
69
61
NA
NA
NA
NA
NA
NA
Total EAW 147 212 448 949 1012 1077 1181 1443 759 624 274 141
p.
Total Applied 33.50, 4'19 , 521: 686 832 798 908 1071 747 , Z24", ' '57.1 117
am
Estimated Applied Water (EAW) Compared to Applied Water
December 2008
% of BUDGET
I IRFR ure /nn1 1 nue of _c no 1^^o7
City Forces
Park Maintenance
APPLIED
1486
1,111.528
,,- ,,': I- 8'.r'i6
-$3,042.15
BUDGETED
154
City Forces
Civic Center
APPLIED
18
13.464
i s =;, x "6 '�u.
-$29.69
BUDGETED
5
District 11- Merchants
Park Maintenance
APPLIED
661
494,428
Z
BUDGETED
55
District IV- Mas1)ars
Park Maintenance IBUDGETED
APPLIED
812
607,376
�, �...
';.rvr'
-$1,770.02
37
Vista del Verde
Park Maintenance
APPLIED
117
87,516
BUDGETED
141
Budget Comparison
Chart
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1400
1200
1000
LL
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400
200
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Daily Report
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clr.-ti, - =
Daily Report
Rendered in English Units.
December 1, 2008 - December 31, 2008
Printed on January 5, 2009
Irvine - South Coast Val
- Station 75
12/01/2008 0.07
0.00
297
14.3
74.8
46.5
57.1
100
64
90
54.2
2.5
$9.7
59.0
12/02/2008 0.03
0.01
168
14.0
61.7
52.0
55.3
100
79
94
53.6
2.7
64.3
69.6
12/03/2008 0.05
0.00
246
13.5
66.0
52.5
67.3
95
65
84
52.6
2.8
67.4
60.5
12/04/2008 0-05
0.00
217
13.4
64.4
51.0
57.5
94
68
83
52.4
2.5
61.3
60.3
12/05/2008 0.07
0.00
284
11.3
73.6
47.0
57.6
98
41
70
47.8
2.6
63.4
59.3
12/06/2008 0.08
0.00
257
9.0
74.2
47.4
61.2
77
25
49
41.8
2,5
59.3
58.7
12/07/2008 0.03
0.00
120
13.8
64.0
52.7
59.2
93
63
81
53.2
2.6
62.1
58.9
12/08/2008 0.04
0.00
160
12.4
62.1
48.3
54.8
95
69
85
60.3
3.6
87.7
58.7
12/09/2008 0.11
0.00
300
5.4
69.3
45.6
59.2
92
12
31
28.8
5.4
130.2
57.3
12/10/2008 0.09
0.00
295
5.3
72.0
45.0
56.7
63
14
34
28.3
3.0
71.3
56.0
12/11/2008 O.DB
0.00
264
7.9
72.5
47.9
57.5
80
29
49
38.4
2.6
63.3
55.9
12/12/2008 0.04
0.00
180
12.0
66.7
47.6
55.5
93
53
80
49.3
3.7
88.2
55.4
12/13/2008 0.D4
0.00
127
10.9
60.8
43.5
54.4
87
61
76
46.9
4.8
116.7
55.9
12/14/2008 D.05
0.00
243
6.6
55.3
36.6
46.9
84
41
60
33.7
3.0
71.6
64.5
12/15/2008 0.D1
1.78 R
62
11.4
54.1
47.5
60.4
98
67
92
48.1
5.7
138.7
52.3
12/16/2008 0.05
0.13
242
9.8
57.4
43.0
50.1
96
54
79
43.9
2.5
61.1
52.4
12117/2008 0.01
0.68 R
33
8.7
51.7 Y 41.3
46.5
92
68
81
40.9
7.3 Y 175.6 Y 51.7
12/18/2008 0.D6
0.18
272
8.5
56.4
39.3
46.9
96
56
78
40.4
3.5
84.7
49.7
12/19/2008 0.D6
0.00
274
8.3
56.6
39.6
47.3
89
55
75
39.8
3.1
74.0
49.9
12/20/2008 0.06
0.00
269
9.2
60.2
39.2
48.3
94
58
8D
42.4
2.9
70.3
49.6
12/21/2008 0.07
0.00
284
8.8
63.5
40.4
50.8
90
49
69
41.2
2.9
69.0
49.9
12122/2008 D.01
0.18
80
11.5
55.5
44.7
51.9
97
78
8B
48.3
5.0
121.6
50.2
12/23/2008 0.06
0.00
262
9.5
56.4
40.7
49.5
93
57
76
43.1
3.5
84.7
5D.8
12/24/2008 0.D2
0.00
86
9.5
54.7
45.4
51.1
89
63
74
43.3
3.5
84.6
51.0
12t2512008 0.01
0.18
98
11.7
57.6
40.0
51.6
96
72
90
48.7
5.9
142.1
50.6
12/26/2008 0.07
0.00
291
6.1
55.5
34.1
44.5
91
35
61
31.9
3.7
89.7
50.4
12/27/2008 0.08
0.00
290
4.5
59.6
37.0
47.6
73
22
40
24.5
3.3
78.6
48.9
12/28/2008 0.07
0.00
289
6.5
70.3
38.0
49.6
79
30
54
33.5
2.5
60.6
48.7
12/29/2008 0.07
0.00
290
9.1
72.4
43.5
55.2
85
35
61
42.1
2.8
67.0
49.4
12/30/2008 0.07
0.00
289
9.6
70.7
45.5
55.1
87
39
65
43.5
2.6
62.0
50.3
12/31/2008 0_D6
D.00
283
9.8
65.6
39.4
49.2
98
52
82
44.0
2.1
50.1
49.8
r
Flag Legend
A - Historical Average
I - Ignore
R - Far out of normal range
C or N - Not Collected
M - Missing Data
S - Not in service
H - Hourly Missing or
Flagged Data
Q - Related Sensor Missing
Y - Moderately out of range
Conversion Factors
littp:/fwwwcimis.water.ca.gov/cimis/dai]yReport.do[1/5/2009 3:41:32 PM] ORO
ATTACHMENT 6
Plant Cap
Site
2" Plugs
Shrubs,
1 Gal
Ground
Cover
64 Ct Flt
Vines, 1
Gal
1
Bomo Koral
1,000
100
0
200
2
Delhi Park
1,000
100
0
100
3
Lillie King Park
0
50
0
200
4
Madison Park
500
100
0
200
5
Sandpointe Park
500
100
0
200
6
Heritage Park
500
100
0
200
7
Santa Anita Park
2,000
200
0
200
8
City Yard
500
400
0
0
Subtotal District 3
6,000
1,150
0
1,300
Subtotal District 3
(Revised)
3,000
575
0
650
Note: This plant cap is an annual plant cap for each district. Plants that die
as a result of Contractor's negligence are not applied to this plant cap. Where
Contractor can show that vandalism was the cause of the plants death, City will
assume cost of replacing (excludes vines). City can elect to install plants in
existing bare areas, or new construction areas.
1
50%
Standard Plant
Costs
64 Ct.
5 gal
$8.84
Flat
$9.95
1 gal
$2.95
Plugs
$0.40
Plants costing more than standard plants shall be considered premium. City will
pay only the incremental difference between a standard plant and the premium
plant.
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ATTACHMENT 8
TREE PRUNING SPECIFICATIONS
1.0 INTRODUCTION
Trees and other woody plants respond in specific and predictable ways to pruning and
other maintenance practices. Careful study of these responses, has led to pruning
practices, which best preserve and enhance the beauty, structural integrity, and functional
values of trees.
In an effort to promote practices, which encourage the preservation of tree structure and
health, the following policies have been established. These specifications are presented
as working guidelines, recognizing that trees are individually unique in form and
structure, and that their pruning needs may not always fit strict rules.
1.01 OVERVIEW OF SPECIFICATIONS
Any tree work performed in the City of Santa Ana Park and Recreation Facilities
(SAPRF) must be done according to the SAPRF specifications. There are different
criteria for pruning depending on the purpose for the pruning.
a. Complete Prune Specifications are used when circumstances deem the entire tree
needs to be fully pruned.
b. Safety Prune Specifications require less pruning and are used when specific, possibly
hazardous (dead/dying) limbs need removal to eliminate all safety concerns. Safety
pruning may be recommended in some circumstances instead of a complete prune.
Safety pruning specifications are used for "as needed" pruning as outlined above and
address only safety concerns. Safety pruning includes only the basic requirements
and does not include the fine pruning detail work outlined in a complete prune.
c. Power Line Clearance Prune (PLC) Specifications are used for private tree power
line clearance work and for street tree (PLC) pruning when the tree is pruned
between its periodic complete pruning cycles.
d. Palm Pruning Specifications are used when pruning any type of palm.
All specifications are based on International Society of Arboriculture, National Arborist
Association and American National Standards Institute criteria. This guarantees that
SAPRF trees receive the best possible care.
1.02 GENERAL REQUIREMENTS
The following requirements shall be used during any pruning work to be performed on
SAPRF trees:
a. Proper disposal of all tree debris generated.
b. Assuring good traffic control and minimize disruption of the public.
Assuring adequate safety of employees and the public.
Prior to starting any tree work on an SAPRF tree, the Contractor must contact an
authorized SAPRF representative. Contact Mike Lopez, Park Services Superintendent at
714/571-4212 Office or 714/231-6112 cell phone.
1.03 CERTIFIED ARBORIST
The Contractor shall employee a full-time, permanently certified arborist, as accredited
by the International Society of Arboriculture. This person is responsible for ensuring that
the Contractor's crews are performing work according to SAPRF specifications.
1.04 SPECIFIC TREE PRUNING SPECIFICATIONS
a. All persons performing tree work on SAPRF trees must be trained according to tree
care standards accepted by the International Society of Arboriculture.
b. All persons performing tree work on SAPRF trees in or around primary electrical
lines must be trained to do so according to the "Electrical Safety Orders" of the State
of California, including all amendments and revisions.
When tree pruning cuts are made to a side limb, such remaining limb must possess a
basal thickness of at least one third (1/3) of the diameter of the wound so affected.
Such cuts shall be considered proper only when such remaining limb is vigorous
enough to maintain adequate foliage to produce wood growth capable of callusing
the pruning cut so affected within a reasonable amount of time.
d. All final tree pruning cuts shall be made in such a manner so as to favor the earliest
possible covering of the wound by natural callus growth. Flush cuts, which produce
large wounds or weaken the tree at the cut, shall not be made. The branch collar
shall not be removed.
e. Tree limbs shall be removed and controlled in such a manner as to cause no damage
to other parts of the tree, or to other plants or property.
f. All tools used on a tree known to contain an infectious tree disease shall be properly
disinfected immediately before and after completing work on such tree. All major
diseases and/or pest problems shall be promptly reported to an authorized SAPRF
representative.
g. All cutting tools and saws used in tree pruning shall be kept sharpened to result in
final cuts with smooth wood surface and secure bark remaining intact. All trees six
(6) inches in diameter or less shall be pruned with hand tools only. Chain saws will
not be permitted on any trees six (6) inches in diameter or less. This is to prevent
any unnecessary abrasions to cambial tissue that may predispose a tree to insect
and/or disease problems.
2
h. Whenever pruning cuts are to be made, while removing limbs too large to hold
securely in one hand during the cutting operation, the limbs shall be cut off first, one
(1) to two (2) feet beyond the intended final cut. Then the final cut shall be made in
a manner to prevent unnecessary tearing back of the bark and wood. Such cutting
back shall not include the removal of any live, healthy limbs in excess of six (6)
inches in diameter without prior approval from an authorized SAPRF representative.
i. No more than twenty five (25) percent of the live wood may be removed from the
crown of any tree, without approval of an authorized SAPRF representative,
excepting live oaks, which are limited to no more than ten (10) percent. Resulting in
keeping as much of the crown of the tree as possible.
j. Any extraneous metal, wire, rubber or other material (i.e. stakes, ties) interfering
with tree growth shall be removed immediately.
k. Any defective or weakened trees shall be reported to an authorized SAPRF
representative. Specifically, any structural weakness of a tree, decayed trunk or
branches, shall be reported in writing, noting the location of the tree by street address
and a description of the hazard found in the tree.
1. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited,
except palms that are more than sixty-five (65) feet in height.
in. Beneficial animal, bird nests, nesting cavities or other wildlife habitat shall be
preserved and protected whenever feasible, unless doing so would create a hazard.
1.05 COMPLETE TREE PRUNING SPECIFICATIONS
Complete tree pruning shall consist of the total removal of dead or living branches that
may threaten the future health, strength and attractiveness of trees. Specifically, trees
shall be pruned in such a manner as to:
a. Prevent branch and foliage interference with requirements of safe public passage.
Over street clearance shall be kept to a minimum of sixteen (16) feet above the paved
surface of the street, fifteen (15) feet above the curb and eight (8) feet above the
surface of a public sidewalk or pedestrian way. Exceptions are allowed for young
trees, which would be irreparably damaged by such pruning action.
b. Remove all dead and dying branches and branch stubs that are one half (1/2) inch
diameter or larger.
c. Remove all broken or loose branches.
d. Remove any live branches, which interfere with the tree's structural strength, and
healthful development, which will include the following:
1) Branches, which rub and abrade a more important branch.
91
2) Branches of weak structure, which are not important to the framework of the tree.
3) Branches, which if allowed to grow, would wedge apart the junction of more
important branches.
4) Branches forming multiple leaders in a single leader type tree.
5) Branches near the end of a limb, which will produce more weight or offer more
resistance to wind than the limbs are likely to support.
6) Selective removal of undesirable sucker and sprout growth paying specific
attention not to nick or damage the sprout "burl".
7) Selective removal of one or more developing leaders where multiple branch
growth exists near the end of broken or stubbed limbs.
8) Selective removal of limbs obstructing buildings or other structures or traffic
signs. Generally, limbs closer than five (5) feet to a building or other structure
should be removed unless doing so would severely damage a tree.
9) Removal of branches, which project too far outward beyond an otherwise
symmetrical form.
e. Cut back ends of branches and reduce weight where excessive overburden appears
likely to result in breakage of supporting limbs.
f. Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above
ground level. Exceptions are allowed for young trees, which would be irreparably
damaged by such pruning action.
g. Obtain a balanced appearance when viewed from the opposite side of the street
immediately opposite the tree, unless authorized by an SAPRF representative to do
otherwise.
h. Remove all vines entwined in trees and on tree trunks. Vine tendrils shall be
removed without injury to said trees.
Clear all branches and foliage within ten (10) feet of primary electrical lines and
three (3) to five (5) feet of secondary electrical lines.
j. Clear all branches that interfere with telephone, cable and other utility lines within
one (1) foot of lines, wherever feasible.
C!
1.06 SAFETY TREE PRUNING SPECIFICATIONS
Safety tree pruning shall consist of the total removal of dead or living branches that may
menace the future health, strength and attractiveness of trees. Specifically, trees shall be
pruned in such a manner to:
a. Prevent branch and foliage interference with requirements of safe public passage.
Over street clearance shall be kept to a minimum of sixteen (16) feet above the
paved surface of the street, fifteen (15) feet above the curb and eight (8) feet above
the surface of a public sidewalk or pedestrian way. Exceptions are allowed for
young trees, which would be irreparably damaged by such pruning action.
b. Remove dead and dying branches and branch stubs that are two (2) inches in
diameter or more.
c. Remove all broken or loose branches.
d. Removing any live branches, which interfere with the tree's structural strength and
healthful development, will include the following:
- Limbs of weak structure or otherwise hazardous.
- Selective removal of limbs obstructing buildings or other structures or traffic
signs. Generally, limbs closer than five (5) feet to a building or other structure
should be removed unless doing so would severely damage a tree.
- Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above
ground level. Exceptions are allowed for young trees, which would be irreparably
damaged by such pruning action.
1.07 POWER LINE CLEARANCE (PLC) PRUNING SPECIFICATIONS
When trees are in the proximity of overhead energized lines and equipment, reliability of
service, safety, and governmental standards require a reasonable amount of tree pruning
to avoid conductor contacts and grounding of circuits through the trees. Power line
clearance pruning, therefore, shall consist of the removal of tree branches for proper
electric line clearance in order to minimize the likelihood of power outages and improve
safety.
Specifically, trees shall be pruned in such a manner as to:
a. Clear all branches and foliage within ten (10) feet of primary electrical lines.
b. Clear all branches that interfere with secondary electric lines within three (3) to five
(5) feet.
c. Protect current tree health, condition and symmetry using Dr. Alex Shigo's book,
Pruning Trees Near Electric Utility Lines as a guide.
k
During the tree pruning process, all safe minimum working distances for energized
conductors shall be observed. These clearances are defined under ANSI Z133.1-1994.
Current ANSI specifications will supersede these requirements when they take effect.
Any contact with energized lines shall be promptly reported to an authorized SAPRF
representative.
Access to backyards must be closely coordinated with the property owner, whenever
feasible. Spikes may be used for PLC pruning on palms or other trees only when needed
for proper safety reasons.
1.08 PALM PRUNING SPECIFICATIONS
Palm pruning shall consist of the pruning of the following palms (Syagrus
romanzoffianum (queen palm), Archontophoenix cunninghamiana (king palm), Phoenix
Canariensis (Canary Island date palm), Phoenix Dactylifera (date palm), Washingtonia
filifera (California fan palm); and Washingtonia Robusta (Mexican fan palm) per these
specifications.
a. The removal of all dead fronds and other dead plant parts from the trunk. All loose
frond sheaths shall be removed along the entire length of the palm trunk.
b. The removal of all flowers and fruit parts whether dead or alive.
c. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited,
excepting palms that are more than sixty-five (65) feet in height.
d. Canary Island date palm (Phoenix Canariensis) trunks shall be cleaned of any weed
species. The immediate area below the green fronds shall be trimmed to a
symmetrical (pineapple) appearance. The shape shall not exceed a minimum of forty-
eight (48) inches or a maximum of sixty- (60) inches length below the green fronds.
The trunk when pruning operations are complete shall be left in a clean, unscathed
appearance throughout the entire length of the palm trunk. Canary Island date palms
shall be pruned using a sterilized handsaw. The handsaw must be cleaned and
sterilized before and after pruning each tree.
e. All volunteer palm seedlings must be removed that are growing within the streets,
parkways, or setback dedicated areas.
1.09 UNACCEPTABLE PRUNING
The following procedures, or others that will result in tree decline, are not allowed (storm
damage and other extenuating circumstances exempted):
a. Severe cutting back of all growing tips usually referred to as topping, pollarding, or
hat racking.
b. Flush cutting where a cut is made even with the surface of the trunk or limb,
removing the branch collar and branch bark ridge.
c. Stub cutting where branch removal results in the base of branch removed protruding
more than approximately one fourth (1/4) inch beyond the zone of branch collar and
branch bark ridge.
d. Removal of a healthy main leader, for reasons other than power line clearance.
e. Excessive cutting or lifting that exceeds the International Society of Arboriculture or
SAPRF standards.
1.10 DAMAGE TO PUBLIC OR PRIVATE PROPERTY
Should any structure or property be damaged during the tree pruning operations, the
persons conducting the work shall immediately notify the proper owners and an
authorized SAPRF representative. Repairs to property damaged by the responsible party
shall be made within forty-eight (48) hours, except utility lines, which shall be repaired
the same working day. Repairs on private property shall be made in accordance with the
appropriate building code under permits issued by the City of Santa Ana. Any damage
caused by the Contractors employees shall be repaired or restored by them at their
expense to a condition similar or equal to that existing before such damage or injury, or
they shall repair such damage in a manner acceptable to the City of Santa Ana and/or
SAPRF. Special attention is drawn to sprinkler systems in City landscapes and the need
to avoid damage. All damage to irrigation systems shall be repaired as soon as possible
at Contractors expense.
1.1 1 WORK PERFORMED ON PRIVATE PROPERTY
No SAPRF contracted tree worker shall perform work upon private property without the
written consent of the property owner and an authorized SAPRF representative.
1.12 PUBLIC SAFETY AND COOPERATION
All tree work shall be conducted in a manner as to cause the least possible interference
with, or annoyance to others. Pedestrian and vehicular traffic shall be allowed to pass
through the work areas only under conditions of safety and with as little inconvenience
and delay as possible. Unless the work area is totally barricaded or otherwise kept safe,
at least one worker shall serve to coordinate safe operations on the ground at all times
when work operations are in progress.
a. Whenever larger tree sections are being cut in a treetop, which may endanger persons
or property, such sections shall be secured by ropes and lowered safely to the ground
in a controlled manner.
b. All fire hydrants, meter vaults, water and gas shut off valves, backflow devices,
irrigation field controllers and similar facilities must remain accessible during the
course of work.
7
c. Noise levels, resulting from tree work operations, must be kept to a minimum at all
times. All tree work operations are subject to compliance with all local Noise
Restrictions. Operation of tree work equipment shall not take place between the
hours of 9:00 p.m. and 7:00 a.m. weekdays, or between 9:00 pm and 8:00 am on
weekends (Saturday and Sunday). Emergencies are exempt from any time
restrictions.
d. All tree work done to SAPRF trees must comply with all tree related safety
requirements as stated in the safety standards ANSI Z133.1-1994 of the American
National Standards Institute, Inc. 1430 Broadway, New York, NY 10018.
1.13 SITE CLEANUP
Cleanup of any debris resulting from any tree pruning operations shall be promptly and
properly accomplished. The work area shall be kept safe at all times until all operations
are completed. Under no circumstances shall the accumulation of debris be allowed in
such a manner as to result in a hazard to the public. All debris from tree operations shall
be cleaned up each day before the work crew leaves the site, unless permission is given
by an authorized SAPRF representative to do otherwise. All lawn areas, parkways,
streets and sidewalks shall be raked and/or blown clean, and all brush, branches, or other
debris shall be removed from the site. Areas are to be left in a condition equal to or better
than that which existed prior to the commencement of tree pruning operations.
All cuttings, branches, wood chips and other debris shall be cleared from the site and
disposed of by the Contractor. The Contractor shall obtain permits required for this
purpose. Disposal expenses will be the Contractor's responsibility. Debris, such as wood
chips, shall be left on property only at the direct and specific request of the owner and an
authorized SAPRF representative. Firewood four (4) inches diameter or larger will be
left at the work location in a safe mariner, unless the wood is not usable as firewood. All
firewood to be removed (wood four (4) inches of diameter or larger) must be authorized
by an SAPRF representative.
1.14 TIME FOR COMPLETION
If awarded this project, the Contractor agrees to complete the work within the time
.parameters jointly agreed upon by the City, SAPRF, and the Contractor prior to work
commencement, unless specific time deadlines are specified elsewhere in these
specifications. Once'the work has commenced, the Contractor shall diligently prosecute
the same to completion.
1.15 PAYMENTS WITHHELD/PENALTIES
Should the Contractor fail to finish the work as agreed upon in these specifications the
Contractor shall be charged by SAPRF penalties in the amount of five hundred dollars
($500.00) for each calendar day that the work remains incomplete beyond the dates
specified. Any amount so charged shall be deducted by the SAPRF from any monies
which otherwise are or become payable to the Contractor.
8
In case all the work called for is not completed in all parts and requirements within the
time specified, the SAPRF shall have the right to grant or deny an extension of time for
completion, as may be seen best to serve the interests of the SAPRF. The Contractor
shall not be assessed with penalties during the delay in the completion of the work caused
be acts of God or of the Public Enemy, acts of the State, floods, epidemics, quarantine,
restrictions, strikes, or unusually severe weather. The SAPRF representative will
ascertain the facts and the extent of the delay, and their findings thereon shall be final and
conclusive.
1.16 SUBCONTRACTORS
Subcontractors used in the performance of this project shall be listed in the Contractors
Bid Proposal. Subcontractors shall be properly licensed by the State of California as a
contractor to perform work of this specialty and hold a valid business permit and
certificate of insurance with the City of Santa Ana. Should any subcontractor fail to
perform the work undertaken by him to the satisfaction of the SAPRF, said subcontractor
shall be removed immediately from the project upon the request of the SAPRF and shall
not again be employed on the project. The Contractor shall be held liable for the
correction of any deficient work.
1.17 ADDITIONS AND/OR DELETIONS OF WORK
The SAPRF representative reserves the right to add and/or delete tree work on this
project as deemed necessary and in the best interest of the SAPRF. Additions and/or
deletions shall be made at the unit price accepted by SAPRF upon award of contract.
1.18 INSPECTIONS
An authorized SAPRF representative will inspect the work performed by the contractor to
insure completion of the pruning in accordance with SAPRF Pruning specifications.
Should more than two (2) inspections be required on trees needing additional work, the
contractor will be billed for SAPRF staff time.
1.19 BILLING
Contractor shall submit a fully itemized bill listing each tree noting:
a. Address (each tree).
b. Type of tree.
c. Date completed.
d. Person completing the job.
e. Location of tree (front, side right, side left, rear)
This information is vital to maintain the city's computerized tree inventory and
management system.
2.00 CONTRACTOR QUALIFICATIONS
All contractors are required to have a valid appropriate state contractor's license, current
City of Santa Ana business license, City Attorney approved certificate of insurance and
9
be knowledgeable in tree pruning and tree care prior to the commencement of any and all
work.
2.01 STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION
The current edition of the "Green Book", Standard Specifications for Public Works
Construction and it's updates, supplements and local addendums, shall be included as part
of these specifications, unless otherwise directed in these specifications.
2.02 SPECIFICATIONS INTERPRETATION
The intent of these specifications is known by the City of Santa Ana and SAPRF. Any
questions relating to the interpretation of these specifications must be addressed, in
writing, prior to the start of work. The Contractor agrees that interpretations of this
contract after the start of work are at the SAPRF sole discretion, and the Contractor shall
abide by all such interpretations.
2.03 EXTRA WORK
In the event the Contractor is required by the City to perform extra work, the following
procedure shall govern such work:
a. When required, by the SAPRF representative, an itemized estimate of cost will be
submitted for approval prior to work being performed. The Contractor shall maintain
records sufficient to distinguish the difference between direct cost and extra work.
He shall furnish reports of extra work on forms, agreed upon and approved by the
SAPRF representative, itemizing all costs for labor, materials and equipment rental.
The report shall include hours worked and be in accordance with the following
conditions:
1. Work will be executed under the direction of the SAPRF on a time and
material basis or an agreed lump sum price depending on the nature of the
work.
2. The SAPRF representative will issue a work request for such extra work to be
performed.
3. Extra work will not be initiated without written authorization, except in
emergency call -out situations. The SAPRF representative will solely define
specific emergency situations.
4. Extra work may include, but is not limited to, the following:
a). Repairs to landscaping, sprinkler systems, and/or facilities, unless
damaged by Contractor.
10
2.04 PROTECTION OF EXISTING FACILITIES AND STRUCTURES
The Contractor shall exercise due care in protecting from damage all existing facilities,
structures, and utilities, both above surface and underground on the City's property. Any
damage to City, SAPRF, or private property caused by the Contractor's neglect shall be
corrected and paid for by the Contractor at no cost to the City of Santa Ana or SAPRF.
The City of Santa Ana and/or SAPRF shall make the determination of fault. The SAPRF
representative reserves the right to issue a Stop Work Notice if the Contractor does not
promptly repair any damage, within twenty-four (24) hours of the damage incurred.
If the SAPRF representative requests or directs the Contractor to perform work in a given
area, it will be the Contractor's responsibility to verify and locate any underground
systems (i.e. utility lines) and take responsibility for taking reasonable precaution when
working in these areas.
Contractor shall call Underground Alert (800) 422-4133) at least two working days prior
to digging for line locations. Any damage or problems shall be reported immediately to
the SAPRF representative and the City of Santa Ana. If the Contractor discovers
something unexpected or a unique problem occurs, he should stop work and immediately
contact an authorized SAPRF representative for a timely resolution of the problem.
2.05 CONTRACTOR'S STAFF
The Contractor shall provide sufficient personnel to perform all work in accordance with
the specifications set forth herein. A qualified, English speaking supervisor in the
employ of the Contractor shall supervise all of the Contractor's personnel. The
supervisor shall be available at all times to the SAPRF representative during work
operations. The responsibility for all work performed will remain with the full-time
certified arborist.
The Contractor shall furnish the necessary competent and key personnel to properly
supervise and direct the work of fully equipped, competent and experienced crews as well
as all safety equipment, including but not limited to, all equipment and work procedures
required by ANSI Z133.1-1994. The Contractor shall secure all timekeeping,
bookkeeping and other necessary clerical and office work required in the performance of
the contract.
The Contractor shall be responsible for the supervision of all of his crews. He shall
check all of his crews regularly for proper quantity and quality of work, proper
maintenance of tools and equipment, and safety.
2.06 SUBSTITUTIONS
Whenever a specific type of material is specified, no substitutions shall be allowed
without written consent of the SAPRF representative.
2.07 CERTIFICATION OF MATERIALS
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All materials shall be delivered on the site in original containers. Materials shall be
subject to inspection by the ARMD representative. The SAPRF representative will not
approve materials not meeting the SAPRF standards, and Contractor shall return any such
non -satisfactory items at his/her cost.
2.08 CONTRACTOR NEGLECT
Any damage to the City of Santa Ana, SAPRF, or private property, which has been
determined to be due to the Contractor's neglect, shall be corrected at no additional cost
to the City of Santa Ana or the SAPRF.
2.09 HOURS OF OPERATION
The Contractor shall perform all work between the hours of 7:00 a.m. and 4:00 p.m.,
Monday through Friday. No work shall be performed on weekends or on City recognized
holidays without written SAPRF approval.
2.10 SPECIFICATIONS AND PLANS
The work performed shall be done in accordance with the Standard Specifications for
Public Works Construction, latest edition, hereinafter referred to as Standard
Specifications. In case of conflict between the Standard Specifications and this
Specification, this Specification shall take precedence over and be used in lieu of such
conflicting portions.
Where the plans or specifications describe portions of work in general terms, but not
complete detail, it is understood that workmanship of the finest quality is to be used.
Unless otherwise specified, the Contractor shall furnish all labor, materials, tools,
equipment and incidentals and do all the work involved in executing the contract.
2.11 CONSTRUCTION EQUIPMENT
The Contractor shall take all necessary precautions for safe operation of his equipment
and the protection of the public from injury and damage from such equipment.
2.12 SOUND CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules,
regulations and ordinances that apply to any work performed pursuant to the Contract.
Each internal combustion engine used for any purpose on the job or related to the job
shall be equipped with a muffler of a type recommended by the manufacturer of such
equipment. No internal combustion engine shall be operated on the project without said
muffler. Full compensation for conforming to the requirements of this section shall be
considered as included in the prices paid for the various contract items of work involved
and no additional compensation will be allowed therefore. Sounds, such as loud music,
that are not related to the project, shall be kept at levels so as to not disturb the general
public.
2.13 TRAFFIC CONTROL
The Contractor shall notify the SAPRF representative of intent to begin the contract work
at least five (5) days before work is begun. The Contractor shall cooperate with local
12
authorities relative to handling traffic through the areas and shall make arrangements.
relative to keeping the working area safe and clear of vehicles.
When entering or leaving roadways carrying public traffic, the Contractor's equipment,
whether empty or loaded, shall in' all cases yield to public traffic. All traffic delineation
and work area protection shall conform to the Work Area Traffic Control Handbook
(W.A.T.C.H.) 2000 Edition.
The Contractor shall make every effort to keep commercial driveways open during
working hours. Should this not be possible, Contractor shall coordinate with the property
owners affected to insure that designated times of ingress and egress is available. After
working hours, all driveways shall be accessible with smooth and safe crossings through
any construction area (State of California Traffic Manual).
2.14 INQUIRIES AND COMPLAINTS
The Contractor shall maintain an office at some fixed place and shall maintain a
telephone thereat, listed in the telephone directory in his own name or in the firm name
by which he is most commonly known. Furthermore, the Contractor shall, at all times,
have some responsible person(s), employed by the Contractor, to take the necessary
action regarding all inquiries and complaints that may be received from the City of Santa
Ana, SAPRF, and/or private citizens during normal working hours.
Whenever immediate action is required to prevent impending injury, death or property
damage to the facilities being maintained, the SAPRF representative may, after
reasonable attempt to notify the Contractor cause such action to be taken by the SAPRF
work force. All costs of any such action shall be charged against the Contractor, or the
SAPRF may deduct such cost from any amount due to Contractor from SAPRF.
All complaints shall be abated as soon as possible after notification, to the satisfaction of
the City of Santa Ana and/or SAPRF. If any complaint is not abated within a reasonable
time, the SAPRF representative shall be notified immediately of the reason for not
abating the complaint followed by a written report to the SAPRF representative within
five (5) days. If the complaints are not abated within the time specified or to the
satisfaction of the SAPRF representative , the SAPRF representative may correct the
specific complaint and the total cost incurred by the SAPRF will be deducted and forfeit
from the payments owing to the Contractor from the SAPRF. Such cost shall include all
SAPRF staff time required to resolve the problem and appropriate overhead charges.
2.15 NOTIFICATION OF LOCATIONS OF WORK
The Contractor shall notify the SAPRF representative when the contractor's crews will be
working within the SAPRF. Said notifications will be made on a daily basis by
telephone, cell phone, fax, or by weekly written schedules which specify the entire weeks
work locations.
13
P31 SAFECO"
FIRST NATIONAL SURETY
CONTRACT BOND - CALIFORNIA
PAYMENT BOND
SAFECO Insurance Company
PO Box 34526
Seattle, WA 98124-1526
Bond No. 6625650
Premium: $3030.00
KNOW ALL BY THESE PRESENTS, That we, Mariposa Landscapes Inc.
and the FIRST NATIONAL INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the
State of Washington and authorized to transact surety business in the State of California, as Surety, are held and firmly bound unto
the City of Santa Ana
1n the sum of
, as Obligee,
Two Hundred Sixteen Thousand Four Hundred Fifty Nine and 50/100 Dollars ($ 216,459.50 ),
for the payment whereof, well and truly to be made, said Principal and Surety bind themselves, their heirs, administrators, successors
and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH, That WHEREAS, the above -bounden Principal has entered into
a contract, dated 16th day of February 2010 , with the Obligee to do and perform the following
work, to -wit:
Landscape Maintenance Services for Santa Ana Parks, District 3 as set forth
in City's Request for Proposal 09-006, dated February 27, 2009.
NOW, THEREFORE, if the above -bounden Principal or his/her subcontractors fail to pay any of the persons named in Section 3181 of
the Civil Code of the State of California, or amounts due under the Unemployment Insurance Code with respect to work or labor
performed under the Contract, or any amounts required to be deducted, withheld and paid over to the Franchise Tax Board from the
wages of employees of the Principal or his/her subcontractors pursuant to Section 18806 of the Revenue and Taxation Code, with
respect to such work and labor, Surety will pay for the same, in an amount not exceeding the amount specified in this bond, and also, in
case suit is brought upon this bond, a reasonable attorney's fee, to be fixed by the court.
This bond shall inure to the benefit of any and all persons, companies or corporations entitled to file claims under Section 3181 of the
Civil Code of the State of California, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Signed, sealed and dated this 29th day of March
2010
Mariposa Landscapes, Inc.
Principal
FIRST NATIONAL INSURANCE COMPANY OF AMERICA
By�G'/%ie�J.�i.�
Jeff ey K. Grya Attorney -in -Fact
3-0816/FNEF 10/99 ® A registered trademark of SAFECO Corporation
FRP
Jurat
State of California
County of Los Angeles
On, March 29, 2010, before me, Terry Noriega President — Mariposa Landscapes, Inc., Subscribed and sworn to (or
affirmed) before me on this date, proved to me on the basis of satisfactory evidence to be the person(s) who appeared
before me.
WITNESS my hand and official seal. R.AusnN
COMM. It 1832091
(Seal) vJ NOrAW .001VORHfA
LOSE LES COON O
r
Pave JAN. 29, 2013
Signature
R. Austin —'Notary Public # 1832091
Liberty POWER First National Insurance Company of America
P" 1001 41h Avenue
1.$.,; OF ATTORNEY suite 1700
Seattle, WA 98154
KNOW ALL BY THESE PRESENTS: No. 9392
That FIRST NATIONAL INSURANCE COMPANY OF AMERICA, a Washington corporation, does hereby appoint
*********************************%*JEFFREY R. GRYDE; Laguna Niguel, California******************************
Its true and lawful attomey(s)-in-fact, with full authority to execute on behalf of the company fidelity and surety bonds or
undertakings and other documents of a similar character issued by the company in the course of its business, and to bind FIRST
NATIONAL INSURANCE COMPANY OF AMERICA thereby as fully as if such Instruments had been duly executed by its regularly
elected officers at Its home office.
IN WITNESS WHEREOF, FIRST NATIONAL INSURANCE COMPANY OF AMERICA has executed and attested these presents
this 21 st
day of March
Dexter R. Legg, Secretary Timothy A. Mikolajewski, Vice President
CERTIFICATE
Extract from the By -Laws of FIRST NATIONAL INSURANCE COMPANY OF AMERICA:
"Article V, Section 13. - FIDELITY AND SURETY BONDS ... the President, any Vice President, the Secretary, and any Assistant
Vice President appointed for that purpose by the officer in charge of surety operations, shall each have authority to appoint
individuals as attorneys -in -fad or under other appropriate Was with authority to execute on behalf of the Company fidelity and surety
bonds and other documents of similar character issued by the company In the course of its business... On any instrument making or
evidendng such appointment, the signatures may be affixed by facsimile, On any instrument conferring such authority or on any bond or
undertaking of the company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking"
Extract from a Resolution of the Board of Directors of
FIRST NATIONAL INSURANCE COMPANY OF AMERICA adopted July 28,1970.
"On any certificate executed by the Secretary or an assistant secretary of the Company setting out,
(i) The provisions of Article V, Section 13 of the By -Laws, and
(ii) A copy of the power-of-attomey appointment, executed pursuant thereto, and
(iii) Certifying that said power -of -attorney appointment is in full force and effect,
the signature of the certifying officer may be by facsimile, and the seal of the Company may be a facsimile thereof,"
I, Dexter R. Legg , Secretary of FIRST NATIONAL INSURANCE COMPANY OF AMERICA, do hereby certify that the
foregoing extracts of the By -Laws and of a Resolution of the Board of Directors of this corporation, and of a Power of Attorney
issued pursuant thereto, are true and correct, and that both the By -Laws, the Resolution and the Power of Attorney are still in full force
and effect.
IN WITNESS WHEREOF, I have hereunto Set my hand and affixed the facsimile seal of sold corporation
this 29th
SEAL
,isiza
day of March
�X* P,?
Dexter R. Legg, Secretary
2010
5-10491DF 3109 * e
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