HomeMy WebLinkAbout25I - GIS PROGRAMMING AND CONSULTING SERVICES REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
MAY 3, 2010
TITLE: APPROVED
? As Recommended
AMENDMENT TO AGREEMENT WITH ? As Amended
REDLANDS SOFTWARE FOR GIS ? Ordinance on 1s1 Reading
PROGRAMMING AND CONSULTING ? ordinance on 2"d Reading
? Implementing Resolution
SERVICES ? Set Public Hearing For
CONTINUED TO
f `
l~~{~~---~-' FILE NUMBER
CI Y MANAGER
RECOMMENDED ACTION
Authorize the City Manager and the Clerk of the Council to execute the attached amendment to
the agreement with Redlands Software Inc. to provide Geographic Information System
programming and technical services to the Public Works Agency in an amount not to exceed
$50,000 subject to nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency continues to expand the Geographic Information System (GIS) and is
working on projects for agencies throughout the City. Programming and technical services are
needed to assist with the implementation of these projects. The work to be done includes assisting
staff with project design and set-up, programming, and technical database support.
The consultant is currently working on redesigning the City's GIS viewer and on translating the
recent base map data received from the County. This work is expected to be completed in fall
2010; however the existing agreement will be expended before the assigned work is complete.
It is recommended that an amendment to the existing agreement be approved so that the work
can be completed without interruption.
Redlands Software performs specialized programming and consulting services and was
previously selected based on qualifications, past experience and capacity to perform the
required work. Redlands Software has performed well and at this time it is recommended that
an amendment to the agreement with Redlands Software Inc. be approved for anot-to-exceed
cost of $ 50,000 for a total agreement amount of $144,000.
251-1
Amendment to Agreement with Redlands Software
May 3, 2010
Page 2
FISCAL IMPACT
The amendment will be limited to a cost of $ 50,000. Funds to pay for these services are available
and budgeted in the Public Works Administration program (accounting unit 10117601-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
I?r3
~1S`~~ La r 1 ~ a
Raul Godinez I Francisco Gutierrez
Executive Direc r Executive Director
Public Works Agency Finance & Management Services Agency
RG/TLC
Exhibit 1. Amendment
251-2
FIRST AMENDMENT TO AGREEMENT
T
HIS FIRST AMENDMENT TO AGREEMENT, is entered into on May 3, 2010, by and between
REDLANDS SOFTWARE, INC. (hereinafter "Consultant"), and the City of Santa Ana
(hereinafter "City").
RECITALS:
A. The parties entered into Agreement # A-2009-116, dated August 3, 2009, (hereinafter "said
Agreement") by which Consultant has provided Geographic Information System programming
and technical services.
B. The parties wish to increase available compensation to allow Consultant to provide additional
programming and technical services to expand the City's Geographic Information System for
use by various City agencies.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
1. Exhibit A, SCOPE OF SERVICES, shall be amended to provide that Consultant shall
complete the redesign of the City's GIS viewer and also translate the base map data received from
the County of Orange for inclusion in the City's GIS database.
1. Section 2. a., "COMPENSATION", shall be amended to increase total compensation available
by $50,000, for a total not to exceed amount of $144,000.00. Said services shall be provided on
an hourly rate basis as set forth in Exhibit A of said Agreement.
2. Except as hereinabove modified, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
on the date and year first written above.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney REDLANDS SOFTWARE
By:
Laura Sheedy
Assistant City Attorney RICHARD McFARLAND
President
EXHIBIT 1
251-3
251-4