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Home My WebLink About25L - VETERINARY SERVICES REQUEST FOR COUNCIL ACTION ~ ~q, CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: MAY 3, 2010 TITLE: APPROVED AGREEMENT AMENDMENT WITH DR. ? As Recommended SCOTT WELDY TO PROVIDE VETERINARY ? As Amended ? Ordinance on 1S' Reading SERVICES FOR THE SANTA ANA ZOO AT ? Ordinance on 2"a Reading PRENTICE PARK ? Implementing Resolution ? Set Public Hearing For 7 CONTINUED TO <'r FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute the attached agreement amendment with Dr. Scott Weldy for the provision of veterinary services at the Santa Ana Zoo at Prentice Park in the amount of $75,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Santa Ana Zoo at Prentice Park is required by the United States Department of Agriculture and the Association of Zoos and Aquariums (AZA) to provide veterinary services for the collection of animals maintained at the Zoo. Dr. Scott Weldy has provided veterinary services for the Santa Ana Zoo at Prentice Park for the past two years. Dr. Weldy has extensive knowledge of the Zoo's animal collection and has more than 20 years of zoo experience with exotic animal veterinarian medicine. Further, prior to his selection, Dr. Weldy had performed satisfactorily for ten years as backup vet for the Zoo's previous contract veterinarian and often filled in during her absence. Dr. Weldy will continue to provide a comprehensive program of preventative and curative medical care for the entire Zoo collection. Dr. Weldy will visit Zoo facilities a minimum of 12 hours per week to examine the animals' health and sanitation, and assist with maintaining complete medical history records for each animal in the animal collection. The current agreement with Dr. Weldy is due to expire on June 30, 2010. This agreement amendment will extend the term from July 1, 2010 through June 30, 2011. 25L-1 Agreement with Dr. Weldy May 3, 2010 Page 2 FISCAL IMPACT Funds for this agreement will be identified in the FY 2010-11 Santa Ana Zoo at Prentice Park, Other Contractual Services expenditure account (no. 01113220 62300). Approved as to Funds and Account: ~~m~. ~ r~~ ~ ,~1„~ Gerardo Mouet, Francisco Gutierrez, Executive Director Executive Director Parks, Recreation and Finance and Management Services Agency Community Services Agency 25L-2 FIRST AMENDMENT TO CONSULTANT AGREEMENT THIS AMENDMENT, made and entered into this 1St day of July, 2010 by and between Scott Weldy DVM, dba Serrano Animal & Bird Hospital (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The parties entered into Agreement # A-2006-277, (the "Agreement") by which Consultant has provided veterinarian services to the City. B. The parties wish to amend the Agreement to modify the Scope of Services, Compensation and Term. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Amendment, the parties agree as follows: 1. Section 1., SCOPE OF SERVICES, shall be deleted in its entirety and replaced with the following: "1. SCOPE OF SERVICES Consultant shall provide veterinary services to the Santa Ana Zoo at Prentice Park, as set forth in Exhibit A to this Agreement." Section 2., COMPENSATION, shall be deleted in its entirety and replaced with the following: " 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. Maximum amount for reimbursable expenses shall be $10,000.00. Provided however, the total sum to be expended under this Agreement, shall not exceed $75,000 during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City." Section 3., TERM, shall be deleted in its entirety and replaced with the following: " 3. TERM This Agreement shall commence on the date first written above and terminate on July 31, 2011, unless terminated earlier in accordance with Section 12, below." 4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. 1 25L-3 IN WITNESS WHEREOF, the parties hereto have executed this Amendment the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR DAVID N. REAM Clerk of the Council City Manager APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney SERRANO ANIMAL AND BIRD HOSPITAL SCOTT WELDY, DVM Owner Tax ID # 2 25L-4 "EXHIBIT A" CONSULTANT'S OBLIGATIONS I. CONSULTANT OBLIGATIONS CONSULTANT agrees to render veterinary services to the CITY at the Santa Ana Zoo and in the home practice/place of business on a continuing basis for the duration of this Agreement, including, but not limited to the following: A. Serve as a medical officer for the Santa Ana Zoo's animal collection. B. Serve as caretaker of drugs, narcotics, and pharmaceutical equipment. CONSULTANT also will administer or supervise, including verbal and written communications on the administration of narcotics, pharmaceuticals, and pharmaceutical equipment for the animals in the collection. C. Provide a comprehensive program of preventative and curative medical care for the animal collection; including annual and routine exams, annual review of the nutritional needs of all species and recommendations for any dietary changes, and a comprehensive parasite treatment plan for all species. D. Consult with appropriate zoological and/or human experts and zoo staff to make recommendations regarding the nutritional and medical needs of the collection. E. Visit the Zoo facilities and examine the animal's health on average 12 hours per week. The Zoo Curator and the CONSULTANT will decides on the hours on an as needs basis. F. Assist the Zoo Curator in establishing and maintaining complete medical history records for each animal in the collection. G. Approve the detailed report of medical treatment administered and other services performed at each visit as prepared by Zoo staff (or by the veterinarian) and sign the zoo vet visit log (time sheet) for the Zoo files. H. Exercise his/her best professional judgment and practice and make his/her best efforts to maintain the animals. Advise Zoo staff on maintenance of same so as to insure the best medical, ~ husbandry, enrichment and living conditions possible for the animal collection. I I. Provide telephone consultation, advice and instructions of prescriptions on a reasonably unlimited basis, either with staff or other consulting veterinarians. Provide a signature as our consulting/attending veterinarian, for necessary and required certificates, documents, licenses or permits. J. Provide a signature as the City consulting/attending veterinarian for necessary and required certificates, licenses, permits and other documents. K. Advise on and ordering of medicine, supplies or instruments. L. Obtain at his/her cost, medical malpractice insurance. II. CITY OBLIGATIONS In order to assist CONSULTANT in execution of his/her responsibilities under this agreement and to enhance the care of the animals in the collection, the CITY agrees to do the following: 3 25L-5 A. Maintain a harmaceutical safe for the stora e of all controlled dru sand narcotics. p g g B. Maintain a facility for the use in the surgery and/or treatment of the collection with recovery and holding cages and related equipment as necessary at the zoo. C. Provide CONSULTANT with staff support from Zoo personnel. D. Purchase equipment, biological, drugs, narcotics, pharmaceuticals and/or other medical supplies upon request of CONSULTANT. E. Provide staff assistance for the capture and treatment of animals. F. Provide staff treatment of specimens on telephone or written instructions from coNSULTANT. G. Provide additional veterinarians, where advisable for emergencies and for these services. H. Maintain diagnostic or treatment notes filed in our records by backup veterinarians we may employ, for the CONSULTANT'S review or use. I. Pay for all outside laboratory expenses incurred as a result of CONSULTANT'S supervision of animals in the collection. 1. Pay all other expenses necessary for the care of the collection when recommended by CONSULTANT and approved by the Executive Director of the Parks, Recreation and Community Services Agency or his designated representative. III. COMPENSATION CONSULTANT agrees to perform the professional services as set forth herein and CITY agrees to pay CONSULTANT for all such services at the rate of $65,000 for twelve months for 12 hours per week at the Zoo. There will be additional charges at the normal clinic rate for animals taken to Dr. Weldy's place of business and for emergency calls to the zoo after Zoo hours. Contract amount not to exceed $75,000.00. Said fees shall be paid not later than 30 days after receipt of invoice from coNSULTANT. CITY agrees to pay cost of materials, supplies and laboratory fees incurred for treatment of Zoo specimens taken to CONSULTANT'S home hospital for treatment. 4 25L-6