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Home My WebLink About25B - COMPUTER AIDED DISPATCH SYSTEM REQUEST FOR COUNCIL ACTION ~ ~a~ CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: MAY 17, 2010 TITLE: APPROVED ? As Recommended AGREEMENT FOR A COMPUTER AIDED ? As Amended ? Ordinance on 1ST Reading DISPATCH SYSTEM MAINTENANCE ? ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO ~ ~C FILE NUMBER CITY M NAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute an agreement with TriTech Software Systems for maintenance support to the Fire Department's computer aided dispatch system in an amount not to exceed $119,867 for a one year period, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Fire Department's Computer Aided Dispatch (CAD) system was upgraded in September 2006. TriTech Software Systems is provider of this service, and provides maintenance to their proprietary hardware, software, and software interfaces. The system provides for the dispatching of emergency vehicles and the transfer of data to mobile data computers (MDC) located in these vehicles. Because of the proprietary nature of the equipment and software, the Fire Department is recommending entering into an agreement with TriTech to provide maintenance to the department's CAD system. FISCAL IMPACT Funds are available in the FY 2009!10 Fire Department's Information Technology, Other Contract Services -Professional account (AU/Acct no. 0111534062300) in the amount of $119,867. APPROVED AS TO FUNDS AND ACCOUNTS: Marc Martin Francisco Gutierrez Fire Chief Executive Director Fire Department Finance & Management Services Agency 25B-1 25B-2 'TRiTECH April 1, 2010 Santa Ana Fire Communications Attn. Dave Turner/Amanda Laser 120 W. Walnut Santa Ana, CA. 92701 Renewal of Software Support Agreement This letter is an important notice to renew your Software Support Agreement for your Tritech Software System, which will expire on May 31, 2014. The renewal of the Software Support Agreement will allow you to continue to take advantage of the software support and maintenance services provided by TriTech Software Systems and allow you to receive upgrades to your TriTech System. Please complete and sign this Support Renewal Agreement and return it to TriTech along with your payment to assure uninterrupted software support and maintenance services coverage. Action on this Support Renewal Ageement is time sensitive; services to support your system will not be provided if you have not paid your Support Renewal Fee by the Expiration date of your Software Support Agreement. 1 riTech Support Services Renewal Agreement Amendment Client agrees to renew its Software Support Agreement, the terms of which are incorporated by reference herein as though set forth in full, and according to the terms and conditions included herein. Except as modified herein, all other terms and conditions of the Software Support Agreement shall remain in full force and effect. With respect to the content herein, in the event of any conflict between this Software Support Renewal Agreement Amendment and the Software Support Agreement, the terms of this Software Support Renewal Agreement Amendment shall control. This Support Renewal Agreement Amendment and applicable support fees must be signed, paid and returned by June 1, 2010 to avoid any interruptions in the software support and maintenance services provided by TriTech. Payment of $114,867.16 for this period is due by June 1, 2010. Consumer Price Index Adjustment For support renewals that go into effect within calendar year 20l 0, the support renewal fee has been increased by the consumer price index (CPI) rate of 0%. Note: Escrow, ESRI and GDT Fees aze calculated separately and added to your annual support fee. Payment For your convenience, we have enclosed an invoice for the full amount of the TriTech Support Services Renewal Fees covering period beginning June 1, 2010-May 31, 2011. if you have any questions, please contact Diana Sliwicki or your Client Account Manager at 858-799-7000. 9860 Mesa Rim Road San Oiego, CA 92121 958.799.7000 FAX: B58J99.7010 www.triiech. com 25B-3 The Support Renewal Agreement for TriTech Support Services is based upon the following TriTech Software licenses: Ci of Santa Ana Fire . . Product Name # of Cast per Total Support Term z Licenses license LicenseCost 6/1/10-5131/11 Old licenses _ VisrCAD F Server Software - _ _ _ _ 99ti8.70 _ 1 - --~000TO -4,000.00 _ iCAD Fire/EMS Workstation Software E911 Interface Software _ 5 29600.00 148,000.00 31,390.80 - 1 1,300.00 1,300.00 275.73 Al ha Numeric Pa in Interface Software -~__8.._. 1 - 4,500.00 4,500.00 SIMMS Radro Interface Software V _ . 954.45 - - - 2,969.40 . 1 14,00000 14,000.00 . _ _ - _ Enhancement for SIMMS II Interface Software - 1 45,000.00 45,000.00 CAD to Station Printer Software 954450 ?rioQA Interface SoBware _ 1 6,250.00 6,250.00 1,325.63 1 11,600.00 11,6(10.00 2,460.36 VisiCAD F~ RMS Interface Software . _ l 20,000.00 20,000.00 ---...4,242.00. NevvLicenses from 3357 VuiCAD rckest Path Dis atch _ _ _ 1 25,000.00 --25,000.04 - 6,006.00 QSLmkUhlit License - VisiCAD Ceo&le Cross Reference (Point n Pol on Module ? 15'~ ~ 15'000.00 3,603'60 VisrCAD Des etch Rules Module . _ 1 2500.00 2,500.00 600.60 • _ Yrs iCAd SOP Module _ 1 - . 2,500.00 _ 2,500 00 600.60 - 1 7 500.00 ? 500.00 _ VisiCADAdvaneedTimersModuk; 1,801.80 VrsrNet Browser - 1 5,000.00 5,000.00 1,201.20 1 25,350.00 25,350.00 VisiCAI)Test/Tramin ServerSW License - i io,ooo.oo ~~1o;ooa-oo VisiCAD TestfCraaning User SW license 1 3,000.00 3,004.00 720.E Custom Station Alerting Interface 1 ~ ~ ~ V>SrNetMobiletoCADInterface - _ - 1 0.00 - - -aoo YrsiPlet Mobile Server _ 0.00 1 15,000.00 15,000.00 3,603.60 vtsrNet Mobile Mapping Server _ 1 5,000.00 5,000.00 V>SiNet Mobile Base Client License 1,201.20 35 500.00 17 500.00 4,204.20 _ VisiAIet Mobile Ma m License w/AVL 35 - _ 300.00 10,500.00 2,522.52 VisiCAD Controlling Dispatcher Module -.------••-._-__.---,_._...._a~... .----5'000;{10 5,000.00 _ 0.00 Archive and rtin Server _ -~-R 1 ___18,-500.00 18,500.00 _ 4,444.44 tandan~ V~siCAD Advanced CAD to CAD Interlace License ~ - ~ Un$ Swa - I 38,500-~ 38,5{10.00 9,249.24 Ic] _.-1 T - 2,500.00 ~500~00 366.67 _ ..,Total SupportBase Cost: 696,200.00 _ -Total Support Renewal Fee 118,477.16 . FSRIFees 640.00 . . FscrowFee 750.00 .l_...._ ' Total Ad'usted Support Renewal Fee: 119 67.16 'NOTFS• [b] one 35 installed as ofMarch 10. 45 total~urchased - - c] Su ort . _ . _ ,~._.._.~p„___paad 10/1/09-9/30/l~rorated 8months _ . i kSRI Fees 6 User licenses and 2 CdS Link $80.00 each - __._..__._.~---s___-_____-. Wr71 contact client prior to 2011 renewal for amount of licenses in use 25B-4 IN WITNESS WHEREOF, the Parties have executed this Renewal of Software Support Agreement on May 4, 2010. CITY OF SANTA ANA TRITECH SOFTWARE SYSTEMS ~-~.~c,_ DAVID N. REAM BLAKE CLARK City Manager CFO ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By: Joseph Straka Assistant City Attorney 25B-5 a ~ - ~ ~ . 17378. . _ . . TECH 9OFTU.,/A~E 9YSTEI~1js. - ' Post Office Box #8T, 392 - . oauas:ix'~szs~-iss2 4/1!20.10 case) r~~ooo Bill Tae pAa~: ~ _ _ Ship To_ _ City of Santa Ana Fite C);~pi; 12Q VY. Walnut -City of Sarita A~a:1=ire De~~; . Attn:: Arvada Laser _ ~ ....120:1/V. Walnut - , ' Barite Ana CA 927!?'!' - Attn. Amaaa Laser • ~ Santa.,Ana C~ 927Q1 • ~ ' 1 • ` ` 1 ~ i 1 ~ n S~#NTA ANr ~ _ • . Net $0 , ~ r,_, 1 4300-fi0 Customer Support - 6/1170-5/3if1.1 Ea _ $0.00 $119,867.16.. $'}19,867.16 t a i 9 n »,u,.«:naria..~~eao .ar,o-.,-~-_ _ - -,....:.:-~nna:<:waw; .r~ao-uaa. o t 3 5 . Td~ OQ 25B-6