HomeMy WebLinkAbout22A - CISCO MAINT EQUIPMENT AND LICENSING
REQUEST FOR
COUNCIL ACTION ~
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JUNE 7, 2010
TITLE: APPROVED
? As Recommended
CONTRACT AWARD FOR CISCO ? As Amended
? Ordinance on 1St Reading
MAINT, EQUIPMENT $ LICENSING ? ordinance on 2"d Reading
(SPEC. NO. 10-020 & 10-021) ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
~ I, FILE N U M B E R
CITY MANAGER
RECOMMENDED ACTION
1. Award a contract to Intelli-Fax Inc for the purchase of Cisco SMARTNet maintenance in an
amount not exceed $26,000.
2. Award a contract to EnPointe Technologies for the purchase of a core router, switching
equipment and edge routers in an amount not to exceed $183,000.
DISCUSSION
The City computing environment (i.e. technology hardware, software and services) are critically
dependant on the underlying network infrastructure. This complex set of connections ties
technology devices, application systems and services together. The City's network serves the
business operations of all Agencies and Departments providing connectivity between every City
operating location. It also connects the City to the outside computerized world.
Several key components of the City network are in need of replacement. Highest priority for
replacement is the core router servicing the Police Department. This piece of network gear
performs as a switching computer used on the main connection links (the backbone) of the
Police Department's portion of the City network. This switching computer is very powerful, as it is
specialized to transfer huge data volumes over the information highway. The present Police
Department's core router handles an average data throughput of 685 GB per day and supports
over 40 servers which host all critical Police functions including Computer Aided Dispatch and
Jail Management. Over 700 networked devices are interconnected through the core router. The
current core router is over seven years old and well past it end-of-life and manufacturer's support
period. A replacement core router with increased capacity and reliability to meet the current and
future needs of the Police Department is needed.
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Contract Award for Cisco Maint, Equipment & Licensing
June 7, 2010
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The second highest network replacement priority is for edge routers. These are specialized
devices that route data packets between one or more local area networks (LANs) and the wide
area networks. The City computer network is composed of over 40 LANs. Nine of the City's 40
edge routers are over seven years old. Like the core routers, the edge routers are past their end-
of-life and manufacturer's support period. Replacement routers with enhanced capabilities and
reliability to meet the current and future needs of the City's network are needed. The edge
routers to be replaced support the Santa Ana Senior Center, the EI Salvador Center, the Santa
Anita Center, the Salgado Center, the Memorial Center, the Jerome Center, the PAAL Center,
Newhope Library-Public Access, wireless data network edge routers for both Fire and Police
Computer-Aided Dispatch. These projects will resolve equipment end-of-life obsolescence and/or
requirements for new/enhanced network capacity or capability.
The notice inviting bids for Cisco SMARTNet maintenance was advertised May 3, 2010 and the
notice inviting bids for Cisco equipment, support & licensing was advertised on May 4, 2010. A
summary of the bid invitations and bids received are as follows:
12 Invitations For Bid were emailed for each
6 Bids received for each
Bids were received and opened May 12, 2010 for Cisco SMARTNet Maintenance. Bids were
received and opened May 13, 2010 for the Cisco equipment, support and licensing. The bids
received from Intelli-Flex Inc. and EnPointe respectively are responsive to the specifications and
meet the City's requirements.
FISCAL IMPACT
Funds are available for these purchases in the Technology Plan Miscellaneous Citywide Projects
account (no. 10910146-66400, 62300 and 63001).
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
Exhibit 1 Contract award for Cisco Smartnet Maintenance (10-020)
EXHIBIT 2 Contract award for Cisco Equipment, Support and Licensing (10-021)
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Contract Award for Cisco Maint, Equipment & Licensing
June 7, 2010
Page 3
ABSTRACT OF BIDS
CONTRACT AWARD FOR CISCO SMARTNET MAINTENANCE (10-020)
Vendor Intelli-Flex Inc En Pointe Technologies
Location Cypress, CA Gardena, CA
Total $25,686.06 $27,835.66
Vendor Continuant Emgence Technologies
Location Fife, WA San Diego, CA
Total $31,546.20 $32,045.00
Vendor Vox Network Business Services
Solutions Solutions
Location San Francisco, CA San Diego, CA
Total $32,297.30 $34,619.36
Vendor lSC, Inc. Shoreline Networks
Location Casper, WY Dana Point, CA
Total $31,921.75 $33,035.00
Exhibit 1
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Contract Award for Cisco Maint, Equipment & Licensing
June 7, 2010
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ABSTRACT OF BIDS
CONTRACT AWARD FOR CISCO EQUIPMENT, SUPPORT & LICENSING (10-021)
Vendor EnPoint Technologies Business Services
Solutions
Location Gardena, CA San Diego, CA
Total $182,573.69 $188,022.17
Vendor Digital Intelligence GovConnection Inc.
Systems Corp
Location Chantilly, VA Merrimack, NH
Total $183,300.81 $183,445.52
Vendor Vox Network
Solutions
Location San Francisco, CA
Total $189,550.78
Exhibit 2
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