HomeMy WebLinkAbout22B - DELL COMPUTERS REQUEST FOR ,~~:~W°
COUNCIL ACTION
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CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JUNE 21, 2010
TITLE: APPROVED
? As Recommended
CONTRACT AWARD FOR ? As Amended
DELL COMPUTERS ? Ordinance on 1St Reading
? Ordinance on 2"d Reading
(SPEC. NO. 10-024) ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
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~ L~ J~ FILE NUMBER
CITY ANAGER
RECOMMENDED ACTION
Award a contract to Dell Computer Corporation, for the purchase of computers in an amount not
exceed $61,000.
DISCUSSION
The Parks, Recreation and Community Services Agency (PRCSA) have identified 58 computers
in need of scheduled replacement. The PRCSA has 300 computers agency wide. This
replacement comes due, as a result of them being seven years old and reaching the end of their
life service. PRCSA is working with the Information Services Division to reduce the number of
standard PC's required by PRCSA. Almost half of the funds for this purchase are coming from
grants and donated monies. Forty six of the new PC's will be going to Central and Newhope
libraries, most of which will be used by the public in computer labs and by children to complete
homework assignments. In addition, six PC's will be going to replace the public computers at the
Logan Center. The remaining new PC's will be assigned to staff at the Agency's recreation
centers, corporate yard office, and administrative office. PRCSA continues to work with IS to
minimize PC replacement costs, and will continue to identify grant funds and donated monies to
minimize the impact on the City's general fund.
The Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from
any public agency utilizing a competitive bid process. The Western States Contracting Alliance
(WSCA) establishes California Multi-State Cooperative Agreements for Commodities, IT Goods
and Services, and Telecommunication Goods and Services. WSCA agreements are available to
all State of California governmental entities that expend public funds for the acquisition of both
goods and services. Dell Computer Corp. is a manufacturer offering WSCA pricing.
This purchase, when combined with purchases made by the City with Dell Computer Corporation,
exceeds the $25,000 aggregate limit, requiring Council approval.
22B-1
Contract Award for Dell Computers
June 21, 2010
Page 2
FISCAL IMPACT
Funds are available in the Parks, Recreation and Community Services, Special Fees and
Donations account, (02213200-63001), Administrative Services account, (01113200-63001) and
the California State Library E-Rate grant account, (15311151-63001).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Gerardo R. Mouet Francisco Gutierrez
Executive Director Executive Director
Parks, Rec. & Com .Services Agency Finance & Mgmt. Services Agency
Exhibit 1: Abstract of bids -Contract award for
CISCO Smartnet Maintenance (10-020)
Exhibit 2: Abstract of bids -Contract award for
CISCO Equipment, Support & Licensing (10-021)
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22B-2
Contract Award for Dell Computers
June 21, 2010
Page 3
ABSTRACT OF BIDS
CONTRACTAWARD FOR CISCO SMARTNET MAINTENANCE (10-020)
Vendor Intelli-Flex Inc EnPointe Technologies
Location Cypress, CA Gardena, CA
Total $25, 686.06 $27, 835.66
Vendor Continuant Emgence Technologies
Location Fife, WA San Diego, CA
Total $31, 546.20 $32,045.00
Vendor Vox Network Business Services
Solutions Solutions
Location San Francisco, CA San Diego, CA
Total $32, 297.30 $34, 619.36
Vendor ISC, Inc. Shoreline Networks
Location Casper, WY Dana Point, CA
Total $31,921.75 $33,035.00
Exhibit 1
22B-3
Contract Award for Dell Computers
June 21, 2010
Page 4
ABSTRACT OF BIDS
CONTRACTAWARD FOR CISCO EQUIPMENT, SUPPORT& LICENSING (10-021)
Vendor En Point Technologies Business Services
Solutions
Location Gardena, CA San Diego, CA
Total $182, 573.69 $188, 022.17
Vendor Digitallntelligence GovConnection Inc.
Systems Corp
Location Chantilly, VA Merrimack, NH
Tota I $183, 300.81 $183,445.52
Vendor Vox Network
Solutions
Location San Francisco, CA
Total $189, 550.78
Exhibit 2
22B-4