HomeMy WebLinkAbout25B - PREVENTIVE MAINT AND REPAIRS OF MECHANICAL AND HVAC SYS REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JULY 6, 2010
TITLE: APPROVED
? As Recommended
AGREEMENT FOR PREVENTIVE ? As Amended
? Ordinance on 1'' Reading
MAINTENANCE AND REPAIRS OF ? ordinance on 2nd Reading
MECHANICAL AND HVAC SYSTEMS ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached amendment to
agreement with ACCO Engineered Systems for maintenance and repair services in an annual
amount not to exceed $165,000, subject to non-substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
The Building Maintenance Division of the Finance and Management Services Agency maintains
approximately 50 buildings, including fire stations, recreation and community centers, libraries, City
Hall, the Police Administration building and the Corporate Yard. The buildings require various levels
of service for complex mechanical systems, including heating and air conditioning equipment. To
i maintain these systems in good working condition, it is vital to have preventive maintenance and
repair service available, including periodic inspection of chillers and boilers and repair of equipment
on an as-needed base. Of the recommended actions, $120,000 is allocated to support the Police
Administration and Holding facility HVAC equipment. The balance is for the City Hall complex at
Civic Center Plaza, Corporate Yard, fire stations and recreation and community centers. These
services ensure the City mechanical systems operate efficiently and safely, and meet all applicable
laws and regulations.
On June 5, 2007, the City Council approved an agreement with ACCO for aone-year period, with
provision for three one-year renewals. The vendor has performed satisfactorily during the past
contract period and staff recommends approval of the final renewal of the agreement.
25B-1
Agreement for Maintenance of Mechanical Systems
July 5, 2010
Page two
FISCAL IMPACT
Funds are available in the Police Department Building & Facility, and the Finance Agency Building
Maintenance accounts (nos. 01114403-62300 and 07310100-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters Francisco Gutierrez
Chief of Police Executive Director
Finance and Management Services Agency
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25B-2
FIFTH AMENDMENT TO AGREEMENT
THIS FIFTH AMENDMENT, made and entered into this 5"' day of July, 2010, by and between ACCO
Engineered Systems Inc, ("Consultant") and the City of Santa Ana, a charter city and municipal corporation
duly organized and existing under the Constitution and laws of the State of California ("City"),
collectively referred to herein as "the Parties".
RECITALS:
A. The Parties entered into Agreement #A-2007-129, dated June 4, 2007, hereinafter referred to as
"said Agreement", for the preventive maintenance and repair of ventilation systems at various
City facilities.
B. The Parties hereto now desire to extend the term and provide additional Compensation to pay
for services during the extended term.
WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter
contained and made, and subject to all of the terms and conditions of said Agreement as hereby amended, the
parties hereto do hereby agree as follows:
1. Section 2.a.
COMPENSATION, shall be amended to increase com ensation b $165 000.00
p ,
Y
to pay for services during the FY 2010-1 lterm.
2. Section 3, TERM, shall be amended to extend the termination date to June 30, 2011.
3. Except as herein amended all terms and conditions of said Agreement shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fifth Amendment to said Agreement the
date and year first above written.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER ACCO ENGINEERED SYSTEMS
City Attorney
By:
Laura Sheedy STEPHEN J. SMITH
Assistant City Attorney Vice President
25B-3
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