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Home My WebLink About25G - JOB TRAINING AT SANTA ANA WORK CENTER REQUEST FOR ~A COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JULY 6, 2010 TITLE: APPROVED ? As Recommended AMENDMENT TO AGREEMENT WITH ? As Amended HISPANIC BUSINESS CONSULTANTS - ? Ordinance on 1St Reading ? Ordinance on 2"d Reading JOB TRAINING AT THE SANTA ANA ? Implementing Resolution WORK CENTER ? Set Public Hearing For CONTINUED TO FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute the attached amendment to the agreement with Hispanic Business Consultants in the amount of $60,000 for a total agreement amount not to exceed $117,675, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On February 16, 2010, the City Council approved a contract with Hispanic Business Consultants in the amount of $57,675 to provide 75 business owners with technical assistance training. The courses have become extremely popular; and as a result, business owners are requesting more in- depth training. Due to this demand, staff is recommending allocating an additional $60,000 to expand the scope of the training classes to include more specialized courses and to service ten additional Santa Ana businesses. The additional specialized courses will include 5 four-week courses and 1 ten-week course. FISCAL IMPACT Funds are available in the FY 2009-10 budget of the American Recovery and Reinvestment Act account ARRA Rapid Response (account no. 12318739-62300). 25G-1 Amendment to Hispanic Business Consultants July 6, 2010 Page 2 APPROVED AS TO FUNDS AND ACCOUNTS: r ~ (~i~M e L~ r a~ ~i~ Cynthia J. Nelson Francisco Gutierrez Deputy City Manager for Development Executive Director Services Finance & Management Services Agency Community Development Agency ~ `y CJN/LAS/CDR/SV/kg Exhibit: 1. Amendment to Agreement 25G-2 SECOND AMENDMENT TO AGREEMENT UNDER THE WORKFORCE INVESTMENT ACT (AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009) THIS SECOND AMENDMENT, made and entered into this 6`'' day of July, 2010, by and between Hispanic Business Consultants ("Contractor") and the City of Santa Ana, a charter city and municipal corporation duly organized and. existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City and Contractor entered into that certain Agreement Under the Workforce Investment Act dated February l6, 2010 (#A-2010-025) hereinafter referred to as "said Agreement" for Contractor to provide business owners with technical assistance through courses and seminars. B. The parties amended said Agreement on June 9, 2010, to update and increase Contractor's Obligations. C. The parties hereto now desire to further amend and update Contractor's Obligations, as well as add more funding. WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions of said Agreement as hereby amended, the parties hereto do hereby agree as follows: 1. Section 1 "Contractor's Obligations" shall be updated to expand the provision of specialized courses and services, as set forth in the Scope of Work, attached hereto and incorporated herein as Exhibit A. 2. Section II "City's Obligations" shall be amended to add additional funds of Sixty Thousand Dollars ($60,000), so that the total amount of Compensation to Contractor under said Agreement and this Amendment shall not exceed One Hundred Seventeen Thousand Six Hundred Seventy-Five Dollars ($117,675) see attached Budget Form and Budget Narrative attached hereto and incorporated herein as Exhibit B. 3. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment to said Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA, a municipal corporation of the State of California Maria D. Huizar David N. Ream Clerk of the Council City Manager APPROVED AS TO FORM: "CONTRACTOR" JOSEPH W.FLETCHER City Attorney By: Lisa E. Storck Hispanic Business Consultants Assistant City Attorney By: Eduardo Figueroa 25G-3 ~aF~ SAY), TECHNICAL BUSINESS ASSISTANCE ~ ~ PROGRAM Contract A-2010-025 SCOPE OF WORK Service # # Santa Ana events participants Seminars 8 40 8 weeks course 2 50 10 weeks course 2 50 4 weeks course 8 96 Note: Our goal is to serve a total of 130 different participants within 85 businesses. The Spanish business courses will include both owners and managers. Eduardo Figueroa Program Director & Trainer EXHIBIT - A 25G-4 BUDGET FORM Administrative Program Total WIA Match/ln Kind Personnel: Salaries* 10,620.00 76,920.00 87,540.00 8,100.00 Benefits _ Other (list)* _ Total Personnel 10,620.00 76,920.00 87,540.00 8,100.00 Operating Expenses Rent or user fee'' 14,000.00 14,000.00 Utilities _ Phones 1,402.80 1,402.80 - Internet fees _ Parking fees _ Security _ Maintenance Insurance 400.00 400.00 Equipment* _ Rental fees _ Purchase _ Vehicle lease charges _ Office expenses 1,550.00 1,550.00 (consumables) Accounting Services 600.00 600.00 Legal services _ Auditing services 1,300.00 1,300.00 Indirect costs 7,750.00 2,992.24 4,757.76 (marketing) Profit (for profits only) _ Other (books, CDs, 31,105.00 25 740.00 5 365.00 DVD, handouts,)* Total Operating 5,252.80 52,855.00 30,135.04. 27,972.76 Expenses GRAND TOTAL (Total Personnel + Total 15,872.80 129,775.00 11.7,675.04 36,072.76 Operating Expenses) EXHIBIT - B 25G-5 Budget Narrative and Expenditure Plan Below is a narrative providing a detailed explanation of line items, the computing of finances and the proposed Expenditure Plan. Operations Activities Requested Narrative and Explanation Funds Salaries $ 87,540 HBC will leverage with a $8,100 In-Kind contribution Trainers -coaching $ 74,540 Prepare seminars and workshops, teach, review business plans and coach students. Additional staff time $ 2,380 Assist participants applying information in their businesses Coordinate marketing campaigns to promote the program, recruit students, create a tentative class schedule. Keep track of files Program manager $ 10,620 reports and materials. Communicate with case managers, students, trainers and ultimately prepare an economic impact report of the program. Telephone $ 1,403 Prepare and send e-mails, public announcements, design, print Program Marketing $ 2,992 and distribute flyers, place ads in local Spanish-speaking newspapers. HBC will leverage with a $3,200 In-Kind contribution Other (list) Participants' materials: $ 25,740 MEE start up kit $ 10,000 This is: 100 kits x $100 (reg. price $165) This means $6,500 in- kind contribution. CD &DVD $ 3,500 This is: 140 CD & DVD x $25 (reg. price $45) This means $2,800 in-kind contribution. Business plan books $ 2,500 This is: 100 books x $25 (In Spanish) Other books / CD $ 960 This is: 96 books / CD $10 (In Spanish) Customer service books $ 1,960 This is: 196 books x $10 (reg. price $13) This means $588 in-kind contribution. This is: 96 sets x $45 Plus 100 sets x $25 These materials Handouts & graduation $ 6,820 include: binders, with workbook, handouts of each session, pens, name tags, name sign, etc. All participants will receive a di loma of artici ation for the course com leted. HBC is requesting $117,675 to serve: 96 participants through 8 intensive courses (12-hours each) FUNDS REQUESTED $ 117,675 50 participants in two 30-hour CMEE courses 50 participants in two 24-hour CMEE courses 8 orientation seminars EXHIBIT - B Hispanic Business Consultants -Rapid Response/ARRA -Business Assistance Program, October 30, 2009 25G-6