HomeMy WebLinkAbout25E - SEWER VIDEO INSPECTION SERVICES REQUEST FOR:
COUNCIL ACTION -
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JULY 6, 2010
TITLE: APPROVED
? As Recommended
AMENDMENT TO AGREEMENT WITH ? As Amended
HOUSTON HARRIS PCS, INC. FOR SEWER ? Ordinance on 1S` Reading
? Ordinance on 2nd Reading
VIDEO INSPECTION SERVICES ? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached first amendment to the
agreement with Houston Harris PCS Inc., subject to nonsubstantive changes approved by the City
Mana er an i
d C t Attorne to rovide television ins
g y y, p pection of sanitary sewers services, in an amount
not to exceed $300,000.
DISCUSSION
The City owns and maintains a sanitary sewer collection system consisting of 390 miles of pipelines
and 7,600 manholes. Closed circuit television (CCTV) technology is utilized to assess the condition
of sewer mains and identify system deficiencies. The City has historically utilized consulting firms to
provide CCTV inspection services. The proposed contract for sewer CCTV inspection will provide for
inspection of approximately 71 miles of pipeline (18 percent of the system). The project budget is set
at $300,000.
In 2009, Requests for Proposals for CCTV inspection services were sent and five proposals were
received and evaluated. Houston Harris PCS, Inc. was selected as the top-rated firm.
On September 7, 2009, the Council awarded an agreement to Houston Harris PCS, Inc. for a one
year term, with provision for three one-year renewals. Houston Harris PCS, Inc. has performed all
contractual services satisfactorily and has agreed to renew the agreement without increasing prices.
Staff recommends that the agreement with Houston Harris PCS, Inc. be renewed for an additional
one-year term (exhibit 1). This is the first of three possible one-year renewals.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
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Amendment to Agreement with Houston Harris PCS, Inc.
July 6, 2010
Page 2
FISCAL IMPACT
Funds are available in the Sanitary Sewer Service Fund (account no. 05617640-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
~n~~~~ a~ J
Raul Godinez I Francisco Gutierrez ~,,,J
Executive Direc r Executive Director
Public Works Agency Finance & Management Services Agency
RG/CB
Exhibit: Amendment
25E-2
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into on July 5, 2010, by and
between Houston-Harris PCS, Inc., a California corporation ("Consultant") and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California ("City").
RECITALS:
A. The parties entered into that certain Agreement A-2009-141, dated September 8, 2009,
(hereinafter "said Agreement") by which Consultant has provided sanitary sewer inspection
and cleaning services.
B. In accordance with the terms and conditions of said Agreement, the parties wish to extend the
term for an additional one-year period and provide compensation to pay for services during
the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
1. Section 3, COMPENSATION, shall be amended to increase compensation $300,000 to pay
for sanitary sewer inspection and cleaning services, at the rates set forth in Exhibit A to said
Agreement, during FY 2010-11.
2. Section 4, TERM, shall be amended to extend the term for an additional one-year period,
through June 30, 2011.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
on the date and year first written above.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR DAVID N. REAM
Clerk of the Council City Manager ~
APPROVED AS TO FORM:
HOUSTON-HARRIS PCS, INC.
JOSEPH W. FLETCHER
City Attorney
PAMELA D. HOUSTON
President
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