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HomeMy WebLinkAbout25A - GO LOCAL PROGRAM REQUEST FOR - 000NCtL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JULY 19, 2010 TITLE APPROVED AMENDMENT TO THE AGREEMENT p As Recommended WITH CINDY KREBS CONSULTING, p As Amended INC., FOR GO LOCAL PROGRAM p ordinance on 2ntl Read'irng STEP 2 PROGRAM MANAGEMENT p Implementing Resolution (PROJECT NO. 092505) p Set Public Hearing For CONTINUED TO FILE NUMBER CITY MANA ER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Cindy Krebs Consulting, Inc., in the amount of $36,000, for a total contract amount of $324,000, to function as the City of Santa Ana's Program Transit Manager Consultant for the Go Local Program Step 2 technical analysis for the Santa Ana and Garden Grove modern streetcar project, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION On May 12, 2008, the OCTA Board allocated $5.9 million in Step 2 funding to Santa Ana for the modern streetcar transit concept for detailed planning, preliminary design, alternatives analysis, financial planning, and environmental work. Additionally, on March 23, 2009, the OCTA Board approved the City's funding request for $1.5 million to develop a concept Master Site Plan for the Santa Ana Regional Transportation Center (SARTC). On June 8, 2009, Council executed an agreement with Cindy Krebs Consulting, Inc., in the amount of $288,000, to function as the City of Santa Ana's Program Transit Manager Consultant (PTMC) to take the Go Local Transit Vision from concept to completion. On January 4, 2010, Council executed an agreement with Consensus Inc. to function as a public outreach consultant to update the public regarding Santa Ana's proposed development of a Fixed Guideway project and transit vision for the City. Further, on March 15, 2010, Council executed an agreement with the IBI Group to conduct the SARTC Master Plan study. The SARTC Master Plan envisions new station areas, additional parking, and improved bus, pedestrian, and bicycle access. The study also includes completion of preliminary engineering and environmental evaluation for the project. 25A-1 Amendment to Agreement with Cindy Krebs Consulting, Inc. July 19, 2010 Page 2 of 2 The PTMC has been working closely with City staff and other agencies, including Community Development, Planning and Building Agencies, OCTA, and consultant staff assigned to the Go Local Project. The PTMC's initial contract called for 20 hours a week to be allocated to the management of the project. However, due to the additional work being generated by the SARTC Master Plan study and public outreach campaign promoting the City's Go Local Transit Vision, the PTMC's contract needs to be amended to increase her hours from 20 to 25 hours per week. This will increase her monthly salary from $12,000 to $15,000. It is anticipated that the PTMC services will be required for a minimum of one more year; however, the agreement includes an option for services for one additional year. Cindy Krebs Consulting, Inc., has proven to be a very effective and qualified PTMC during the first year of her contract and staff highly recommends that the hours be increased from 20 to 25 hours per week to continue to bring the Go Local Transit Vision to fruition. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The Program Transit Manager Consultant's compensation will be a maximum of $15,000 per month. This position would be funded from the $5.9 million that the City received from OCTA for the Go Local Step 2 analysis. Funds are available in the OCTA Transitway Project (account unit, 0321 7661-66220, project no. 092505). APPROVED AS TO FUNDS AND ACCOUNTS: t~ncc~~ . a r ~ > 1~1r ~ F/~ Raul Godinez II Francisco Gutierrez Executive Director Executive Director Public Works Agency Finance & Management Services Agency RG/DB Exhibit 1: Amendment 25A-2 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT is entered into on July 19, 2010, by and between Cindy Krebs Consulting, Inc., a California corporation ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into that certain Agreement, dated June 8, 2009, (hereinafter "said Agreement") by which Consultant has provided transit program management consulting services. B. Since the execution of said Agreement, the City has commenced both a public outreach program regarding the fixed guideway system and the City's transit vision, and preliminary planning and engineering for the expansion of the Santa Ana Regional Transportation Center. Consultant is working with the project consultants and staff to coordinate effort on these additional projects as part of Santa Ana's Go Local Transit Vision (the "Project"). C. In accordance with the terms and conditions of said Agreement, the parties wish to amend the scope of services and compensation terms, to increase the hours Consultant will be available to the City to provide consulting services in relation to the Project. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to increase the minimum hours committed to the Project from twenty (20) hours per week to twenty-five (25) hours per week on a monthly basis. 2. Section 2, COMPENSATION, shall be amended to increase compensation by $36,000, to pay for the additional services at the rate of 5,000 per month. The total not to exceed amount shall be increased to $324,000. 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. 25A-3 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. CITY OF SANTA ANA ATTEST: MARIA D. HUIZAR DAVID N. REAM Clerk of the Council City Manager APPROVED AS TO FORM: CINDY KREBS CONSULTING, INC. JOSEPH W.FLETCHER City Attorney sy: Laura Sheedy (NAME) Assistant City Attorney (Title) 25A-4