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HomeMy WebLinkAboutItem 14 - Agreement with StandUp for Kids to provide Rapid Re-Housing Services Paired With Service Coordination for Homeless Youth Community Development Agency www.santa-ana.org/cd Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 20, 2025 TOPIC: Agreement with StandUp for Kids to Provide Homeless Youth Rapid Re-Housing Services AGENDA TITLE Agreement with StandUp for Kids to provide Rapid Re-Housing Services Paired With Services Coordination for Homeless Youth from the Age of Eighteen to Twenty-Four (Non-General Fund) RECOMMENDED ACTION Approve an agreement with Standup for Kids Orange County, in an amount not to exceed $375,000, for Rapid Re-Housing and Services Coordination for a two-year period, beginning May 20, 2025, and ending May 19, 2027, with the option for the City to grant a one-year renewal in writing by the City Manager and the City Attorney (Agreement No. A-2025-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION City of Santa Ana (City) has received four rounds of Homeless Housing Assistance, and Prevention Program (HHAP) funding from the State of California. As part of this funding, a minimum of 10% must be allocated as a “youth set-aside” to address the needs of homeless youth. This requirement focuses on serving individuals ages 18 to 24 who are experiencing or at risk of experiencing homelessness. For HHAP Round 4 (HHAP-4), the City selected Rapid Re-Housing and Services Coordination as the funded activities to address this 10% youth-set aside requirement. Please see the chart below for how the City allocated the 10% youth set-aside: Activities Funded by HHAP 4 Funds Percentage Allocated Shelter Operations 45% Street Outreach 45% Rapid Rehousing – Youth Set-aside 5% Services Coordination – Youth Set-aside 5% Rapid Re-Housing and Services Coordination aim to help individuals who are either experiencing homelessness or at risk of becoming homeless to transition quickly into secure housing. They assist with move-in costs, short-term rental subsidies, and StandUp for Kids for Homeless Youth Rapid Re-Housing Services May 20, 2025 Page 2 4 9 9 4 support services designed to help individuals and families maintain stable housing once they have moved into a home or are at risk of losing their housing. These services aim to prevent homelessness or repeated episodes of homelessness by addressing the root causes that may lead to housing instability. Supportive services aimed at breaking the cycle include short- and medium-term rental assistance to help youth at risk of eviction or homelessness, along with security deposit assistance to reduce financial barriers to move-in. Housing Navigation services will support participants in locating and applying for safe, affordable housing, while staff will also engage landlords, resolve tenancy issues, and provide move-in essentials such as furniture and household items. Each youth will receive individualized case management to help set and achieve goals related to housing, employment, health, and education. In addition, participants will benefit from life skills training in budgeting, cooking, cleaning, time management, and conflict resolution to support independent living. Employment support includes resume-building workshops, job readiness training, access to paid internships, and referrals to employment programs, all aimed at promoting long-term stability and self-sufficiency. Providing both rental subsidies and support services together in one program will place youth in a better position to address the challenges that may have contributed to their homelessness. The City released a Request for Proposal (RFP #24-067A) on May 7, 2024, to secure these specific services only for homeless youth. The RFP was posted on the City’s PlanetBids portal and 23 organizations were notified either because they had previously expressed interest or were identified by staff as potentially eligible. Several of these organizations are based in the City of Santa Ana. However, only one organization submitted a proposal in response to this RFP. The City reviewed the submitted proposal and conducted a minimum threshold evaluation to ensure compliance with the RFP requirements. Following this evaluation, a Review Panel was formed consisting of staff from the Community Development Agency, and an in-person interview was conducted. The table below summarizes the results of the evaluation, providing the average score for the proposal. Proposal Submitted By Average Score* StandUp for Up Kids, Orange County 93.00 * Maximum score was 100 points StandUp for Kids was the sole respondent to the RFP and submitted a comprehensive proposal to provide rapid rehousing and service coordination for homeless Transition Age Youth (TAY) and those at imminent risk of homelessness. The organization demonstrated a strong track record of working with youth experiencing housing instability, and their proposal reflected a clear understanding of the unique challenges faced by this population. Their application outlined a well-structured service model, including housing navigation, case management, employment support, and life skills development, aligned with the goals of the City’s homeless services strategy. Additionally, StandUp for Kids provided evidence of existing partnerships, a qualified StandUp for Kids for Homeless Youth Rapid Re-Housing Services May 20, 2025 Page 3 4 9 9 4 team, and the capacity to implement the program efficiently. Based on these strengths, their proposal was determined to be responsive to the RFP requirements and capable of meeting the intended outcomes. The agreement with StandUp for Kids Orange County (StandUp for Kids) is designed to support a minimum of 28 homeless or at-risk Santa Ana youth between the ages of 18 to 24, by providing rapid re-housing and services coordination to help them transition from crisis to self-sufficiency and remain stably housed. StandUp for Kids will also bring $30,000 in leveraged funds and an additional $37,002 in matching funds from work provided by mentors, tutors, administrative staff, and in-kind donations. The following outlines the specific assistance and services that will be offered: Rapid Rehousing (RRH) Program 1.Rental Assistance o Provides short- to medium-term rental subsidies to stabilize housing for youth and youth-headed families at risk of or experiencing homelessness. 2.Security Deposit Assistance o Covers move-in costs, reducing financial barriers for youth entering rental housing. 3.Application Fees o Covers application fees for rental units, which often pose a barrier to housing access. 4.Housing Navigation and Management o Includes assistance with locating safe, affordable housing; completing rental applications; engaging landlords; and providing move-in support (furniture, basic household items, etc.). 5.Program Management o Supports staffing, coordination, and day-to-day management of the RRH program. 6.Overhead (De Minimis) o Administrative overhead for program operations. 7.Leveraged Funds – $30,000 o SUFK will contribute an additional $30,000 in matching or supplemental funds to support housing stability and service delivery. Service Coordination Component 1.Coordination and Case Management o Staffed by a Case Manager, Mentoring Manager, and Director. o Provides one-on-one support to develop and monitor individualized service plans focused on housing retention, education, employment, and well-being. StandUp for Kids for Homeless Youth Rapid Re-Housing Services May 20, 2025 Page 4 4 9 9 4 2.Employment Navigation o Offers job readiness training, resume workshops, and connections to employment opportunities and programs. 3.Participant Supports o Provides essential needs such as food, hygiene items, transportation assistance, clothing, school supplies, and household goods. 4.Client Internships o 14 paid internships (7 per year) help youth gain job experience, build professional skills, and earn income. 5.Overhead (De Minimis) o Covers indirect administrative costs. These combined services are designed to not only place youth in stable housing but also to support their long-term success and self-sufficiency through intensive case management, life skills development, and employment preparation. StandUp for Kids is devoted to preventing youth homelessness before it reaches a critical point. They will conduct weekly street outreach throughout the City in areas where homeless youth gather (e.g., malls, theaters, parks, campuses, etc.). StandUp for Kids will work to ensure the early identification of at-risk and foster youth by maintaining a large referral network with law enforcement, foster care agencies, healthcare agencies, hotlines, and youth organizations. StandUp for Kids is a current contractor with the City and is funded through Community Development Block Grant (CDBG) funds. Their existing program supports homeless students by providing a personalized path to self-sufficiency. A trained case manager and mentor from StandUp for Kids meets with each youth on campus twice a week, offering basic services, consistent adult mentorship, and academic tutoring to support graduation and long-term stability. The program set an annual goal to serve 25 students and, as of the end of the third quarter, has already served 27—exceeding its performance target. Based on current performance and outcomes, StandUp for Kids has demonstrated effectiveness in delivering meaningful services to youth in need. Although this organization does not have a physical location in the City, they are easily accessible by phone and through referrals and homeless referral networks. StandUp for Kids will collaborate with county service agencies to efficiently source key services for clients and provide the City with additional options for serving homeless youth. Over the past 20 years, StandUp for Kids has established strong partnerships while serving homeless and at-risk youth in Orange County. They will partner with various county-wide agencies to identify Santa Ana at-risk youth in the City as early as possible, including OC 211, the OC TAY (Transition Aged Youth) Collaborative, the Orange County Human Trafficking Task Force, OC United to End Homelessness (through United Way), and CityNet. StandUp for Kids coordinates services through the Orange County Continuum of Care (CoC) and its Coordinated Entry System (CES), referring clients to CES's participating agencies, including emergency shelters, transitional living, rapid re-housing, and permanent supportive housing resources. StandUp for Kids for Homeless Youth Rapid Re-Housing Services May 20, 2025 Page 5 4 9 9 4 Based on the scope of work, proposed budget, score, and review process conducted by the City, the Review Panel recommends entering into a two-year agreement with StandUp for Kids, for a total amount not to exceed $375,000 (Exhibit 1). FISCAL IMPACT Funding is available in the FY 2024-25 budget. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2025-26. Fiscal Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 24-25 12218718- 69135 Homeless Housing Assistance and Prevention Rnd. 4 HHAP-4, Payment to Subagent $375,000 Total:$375,000 EXHIBIT(S) 1. Agreement with StandUp for Kids Orange County Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager HOMELESS HOUSING, ASSISTANCE AND PREVENTION PROGRAM SUBCONTRACTOR AGREEMENT FOR RAPID RE-HOUSING AND SERVICES COORDINATION BETWEEN ST AND UP FOR KIDS AND THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 20th day of May, 2025 by and between StandUp for Kids, a California nonprofit corporation ("Subcontractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A.The State of California established the Homeless Housing, Assistance, and Prevention Program Round 4 ("HHAP-4" or "Program") pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code. (Amended by Stats. 2021, Ch. 111, Sec. 4 (AB 140) Effective July 19, 2021.) The Program is administered by the California Homeless Coordinating and Financing Council ("HCFC") in the Business, Consumer Services and Housing Agency. HHAP-4 provides flexible block grant funds to Continuums of Care, large cities and counties to build on the regional coordination created through previous HCFC grant funding and support local jurisdictions in their unified regional responses to reduce and end homelessness. B.The City is the recipient of HHAP-4 funds from the State of California. In 2023, the City entered into an agreement with the State of California, Agreement Number 23-HHAP- 10015 receiving and recognizing $5,092,995.47 in HHAP-4 grant funds to be used by the City to reduce and end homelessness (collectively, "State HHAP-4 Contract"). A true and coITect copy of the State HHAP-4 Contract is attached hereto as Exhibit A and incorporated herein by this reference. C.On May 7, 2024, the City issued a Request for Proposal No. 24-067 A ("RFP"), incorporated herein by reference as if set out in full, by which it sought a qualified subcontractor/consultant to provide special skills and knowledge in the field of Rapid Re­ Housing and Service Coordination under the Program. Subcontractor submitted a responsive proposal that was selected by the City. D.In accordance with the Program, the City will collaborate with Subcontractor to implement a Rapid Re-Housing program together with Services Coordination to meet the needs of Santa Ana residents under the age of 25 who ae experiencing homelessness in the City of Santa Ana. Rapid Re-Housing provides time-limited rental assistance and services. The Services Coordination component provides various stabilization services. E.Subcontractor has been made aware of the State HHAP-4 Contract and agrees to comply with the conditions of the State HHAP-4 Contract and he applicable State requirements governing the use of HHAP-4 grant funds. F.In undertaking the performance of this Agreement, Subcontractor represents that it is knowledgeable in its field and that any services performed by Subcontractor under this Page 1 of 10 #2006970v l EXHIBIT 1 Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Subcontractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services -Exhibit B, attached hereto and incorporated by reference. 2.COMPENSATION a.City agrees to pay, and Subcontractor agrees to accept as total payment for its services for City, the rates and charges identified in Compensation -Exhibit C. The total amount to be expended during the term of this Agreement shall not exceed $375,000.00. b.Payment by City shall be made within fo1ty-five ( 45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Subcontractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Subcontractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Subcontractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set fo1th in the Recitals which may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above for a two (2) year term with the option for the City to grant up to a one 1-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. If the total compensation not to exceed $375,000 per Paragraph 2 is exhausted prior to end of the term of the Agreement, the Agreement shall te,minate at the time of the exhaustion of funds. 4.INDEPENDENT CONTRACTOR Subcontractor shall, during the entire te1m of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Subcontractor perfo1ms the services which are the subject matter of this Agreement; however, the services to be provided by Subcontractor shall be provided in a manner consistent with all Page 2 of 10 #2006970v l EXHIBIT 1 applicable standards and regulations governing such services. Subcontractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual prope11y embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Subcontractor under this Agreement ("Documents & Data"). Subcontractor shall require all subcontractors to agree in writing that City is granted a non­ exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Subcontractor represents and warrants that Subcontractor has the legal right to license any and all Documents & Data. Subcontractor makes no such representation and waiTanty in regard to Documents & Data which were provided to Subcontractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6.INSURANCE Prior to undertaking performance of work under this Agreement, Subcontractor shall procure and maintain. And shall require any subcontractors to obtain and maintain, insurance as described below for the entire term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to the City. Total cost of such insurance shall be borne by Subcontractor. MINIMUM SCOPE OF INSURANCE Subcontractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: I.Commercial General Liability (CGL): Insurance Services Office Form CG 00 0 l covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & adve11ising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary ad umbrella/excess insurance policies. 2.Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is not endorsed to include affomative coverage for sexual abuse or molestation, Subcontractor shall obtain and maintain a policy covering Sexual Abuse and Molestation within a limit of no less than $1,000,000 per occmTence or claim. 3.Automobile Liability (AL): Insurance Services Office Fo1m Number CA 00 01 covering any auto (Code 1), with limits no less than $1,000,000 combined single limits. Page 3 of 10 #2006970v l EXHIBIT 1 In the event Subcontractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 4.Workers' Compensation (W/C): as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. Coverage is not required if Subcontractor has no employees and signs request to waive such insurance. If the Subcontractor maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and overage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1.City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant's CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Subcontractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2.Subcontractor's Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the te1ms of any policy which arise from work performed by Subcontractor under this Agreement. 3.For any claims related to this contract, Subcontractor's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4.A severability of interest provision must apply for all the additional insureds, ensuring that Subcontractor's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5.Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten ( l 0) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6.Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Executive Director, Community Development Agency, 20 Civic Center Plaza M-25, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Subcontractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Page 4 of 10 #2006970v l EXHIBIT 1 Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acce ptable to the City. Verification of Coverage Subcontractor shall furnish the City with original certificates and amendato1y endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to the City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Subcontractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7.INDEMNIFICATION Subcontractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: ( 1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Subcontractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the te1ms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the te1ms of, or effects, arising from this Agreement. The Subcontractor further agrees to indemnify, hold haimless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or prope1ty rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Subcontractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Subcontractor. 8.INTELLECTUAL PROPERTY INDEMNIFICATION Subcontractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product Page 5 of 10 #2006970v l EXHIBIT 1 or documents provided by Subcontractor to the City pursuant to this Agreement. 9.RECORDS Subcontractor shall keep records and invoices in connection with the work to be performed under this Agreement. Subcontractor shall maintain complete and accurate records with respect to the costs incuITed under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Subcontractor under this Agreement. All such records and invoices shall be clearly identifiable. Subcontractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Subcontractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Subcontractor under this Agreement. 10.CONFIDENTIALITY If Subcontractor receives from the City infonnation which due to the nature of such information is reasonably understood to be confidential and/or proprieta1y, Subcontractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential lnfotmation" shall include all nonpublic information. Confidential infonnation includes not only written info1mation, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either pa,ty by any subsidiary and/or agent of the other paity is .covered by this Agreement. The foregoing ·obligations of non-use and nondisclosure shall not apply to any information that ( a) has been disclosed in publicly available sources; (b) is, through no fault of the Subcontractor disclosed in a publicly available source; (c) is in rightful possession of the Subcontractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Subcontractor without reference to information disclosed by the City. 11.CONFLICT OF INTEREST CLAUSE Subcontractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12.NON-DISCRIMINATION Subcontractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic info,mation, or militaiy and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Page 6 of IO #2006970v l EXHIBIT 1 Agreement. Subcontractor affoms that it is an equal oppottunity employer and shall comply with all applicable federal, state and local laws and regulations. 13.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Subcontractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Subcontractor. The patties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the te1ms and conditions hereof, shall not bind or obligate Subcontractor or the City. Each patty to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any patty, or anyone acting on behalf of any party, which is not embodied herein. 14.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Subcontractor, Subcontractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior wtitten consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement perfotmed by City personnel or by other Subcontractors retained by City. 15.TERMINATION This Agreement may be te1minated by the City upon thi1ty (30) days written notice of termination. In such event, Subcontractor shall be entitled to receive and the City shall pay Subcontractor compensation for all services perfo1med by Subcontractor prior to receipt of such notice of termination, subject to the following conditions: a.As a condition of such payment, the Executive Director may require Subcontractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Subcontractor consents to the City's use thereof for such purposes as the City deems appropriate. b.Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by Page 7 of 10 #2006970vl EXHIBIT 1 the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17.JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18.PR OFESSIONAL LICENSES Subcontractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Subcontractor shall notify the City immediately and in writing of its inability to obtain or maintain such pe1mits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for te1mination of this Agreement. 19.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714-647-6956 With courtesy copies to: Executive Director, Community Development Agency City of Santa Ana 20 Civic Center Plaza (M-25) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-6956 #2006970v l Page 8 of 10 EXHIBIT 1 To Subcontractor: Justine Palmore Executive Director StandUp for Kids 1055 El Camino Drive, Ste. E Costa Mesa, CA, 92626 A pa11y may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, autho,ity and right to bind their respective pa11ies to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [ signatures on following page] Page 9 of 10 #2006970vl EXHIBIT 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Jennifer L. Hall City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: �clu. {2JJ ii,A � -A.Jll., Andrea Garcia-Miller Assistant City Attorney RECOMMENDED FOR APPROVAL: �L:i Michael L. Garcia Executive Director Community Development Agency #430687vl CITY OF SANTA ANA Alvaro Nufiez City Manager SUBCONTRACTOR: Name: tandUp for Kids Orange County Title: Executive Director Page 10 of 10 EXHIBIT 1 EXHIBIT A STATE HHAP-4 CONTRACT EXHIBIT 1 STATE OF CALIFORNIA -DEPARTMENT OF GENERAL SERVICES ,-------------.....,..---------------. STANDARD AGREEMENT STD 213 (Rev. 04/2020) AGREEMENT NUMBER 23-HHAP-10015 PURCHASING AUTHORITY NUMBER (If Applicable) 010725 1. This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME Business, Consumer Services and Housing Agency CONTRACTOR NAME City of Santa Ana, Community Development Agency 2.The term of this Agreement is: START DATE 6/15/2023 THROUGH END DATE 12/31/2027 3. The maximum amount of this 1,greemt:nt .,:-11 $5,092,955.47 (Five Million Ninety Two Thousand Nine Hundred Fifty Five Dollars and Forty Seven Cents) 4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement. Exhibits Title Exhibit A Authority, Purpose and Scope of Work Exhibit B Budget Detail and Disbursement Provisions Exhibit C General Terms and Conditions Exhibit D Special Terms and Conditions - Exhibit E State of California General Terms and Conditions - Items shown with an astemk (•J, are hereby mcorporatea by relerence and made part ol t/1/S agreement as tf attached hereto. These documents can be viewed at https://www.d9s.ca.9ov/OLS/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME (if other than an individual state whether a corporation, partnership, etc.) City of Santa Ana, Community Development Agency CONTRACTOR BUSINESS ADDRESS 20 Civic Center Plaza, M-25 CITY Santa Ana, s-11-1-3 STATE CA Pages 8 3 10 2 1 ZIP 92701 Page 1 of 2 EXHIBIT 1 STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES ,------------�--------------, STANDARD AG REEM ENT AGREEMENT NUMBER PUROIASING AUTHORITY NUMBER (If Applcable) Sl0213(Rev.04/2020) 23-HHAP-10015 010725 STATE OF CALIFORNIA CONTRACTING AGENCY NAME Business, Consumer Services and Housing Agency CONTRACTING AGENCY ADDRESS 500 Capitol Mall, Suite 1850 CITY Sacramento ISTATE IZIP CA 95814 PRINTED NAME OF PERSON SIGNING Lourdes Castro Ramirez C��.w AUTHORIZED SIGNATURE CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL TlTlE Secretary DATE SIGNED Jun 15, 2023 EXEMPTION (If Applicable) Page2of2 EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 1 of 24 Homeless Housing, Assistance, and Prevention Program Round 4 {HHAP-4) Standard Agreement Contract for Funds ... ;_�-·.· ..... EXHIBIT A AUTHORITY, PURPOSE AND SCOPE OF WORK 1)Authority The State of California has established the Homeless Housing, Assistance, and Prevention Program Round 4 CUHHAP-4" or "Program") pursuant to Chapter 6 (commencing with Health and Safety Code (HSC) section 50216) of Part 1 of Division 31 of the Health and Safety Code. (Amended by Stats. 2021, Ch. 111, Sec. 4.(AB 140) Effective July 19, 2021.) The Program is administered by the California lnteragency Council on Homelessness ("Cal ICH") in the Business, Consumer Services and Housing Agency ("Agency"). HHAP-4 provides flexible block grant funds to Continuums of Care, large cities (population of 300,000+) and counties to build on the regional coordination created through previous Cal ICH grant funding and support local jurisdictions in their unified regional responses to reduce and end homelessness. This Standard Agreement/Contract for Funds along with all its exhibits ("Agreement") is entered into by Cal ICH and a Continuum of Care, a city, or a county ("Grantee") under the authority of, and in furtherance of the purpose of, the Program. In signing this Agreement and thereby accepting this award of funds, the Grantee agrees to comply with the terms and conditions of this Agreement, and the requirements appearing in the statutory authority for the Program cited above. 2)Purpose The general purpose of the Program is to (1) reduce homelessness by expanding or developing local capacity to address immediate homelessness challenges informed by a best-practices framework focused on moving homeless individuals and families into permanent housing and supporting the efforts of those individuals and families to maintain their pennanent housing; and (2} continue to build on regional coordination developed through previous rounds of HHAP funding (Chapter 6 (commencing with HSC section 50216). This funding shall: a)Continue to build regional collaboration between continuums of care, counties, and cities in a given region, regardless of population, and ultimately be used to develop a unified regional response to homelessness. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 2 of 24 b)Be paired strategically with other local, state, and federal funds provided to address homelessness in order to achieve maximum impact. Grantees of this funding are encouraged to reference Putting the Funding Pieces Together: Guide to Strategic Uses of New and Recent State and Federal Funds to Prevent and End Homelessness to assist in using funding strategically for their planning efforts in the delivery of services to people experiencing homelessness in the community. c)Be deployed with the goal of reducing the number of people experiencing homelessness in a given region through investing in long-term solutions, such as permanent housing. d)Include the State as an integral partner through the provision of technical assistance, sharing of best practices, and implementing an accountability framework to guide the structure of current and future state investments. 3)Definitions The following HHAP-4 program terms are defined in accor dance with Health and Safety Code section 50216, subdivisions (a) -(r): a)"Agency" means the Business, Consumer Services, and Housing Agency. b)"Applicant" means a Continuum of Care, city, county, or tribe. c)"City" means a city or city and county that is legally incorporated to provide local government services to its population. A city can be organized either under the general laws of this state or under a charter adopted by the local voters. d)"Continuum of Care" means the same as defined by the United States Department of Housing and Urban Development at Section 578.3 of Title 24 of the Code of Federal Regulations. e)"Coordinated Entry System" means a centralized or coordinated process developed pursuant to Section 578. 7 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019, designed to coordinate homelessness program participant intake, assessment, and provision of referrals. In order to satisfy this subdivision, a centralized or coordinated assessment system shall cover the geographic area, be easily accessed by individuals and families seeking housing or services, be well advertised, and include a comprehensive and standardized assessment tool. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 3 of 24 f)"Council" means the California lnteragency Council on Homelessness, formerly known as the Homeless Coordinating and Financing Council created pursuant to Section 8257 of the Welfare and Institutions Code. g)"Emergency shelter" has the same meaning as defined in subdivision (e) of Section 50801. h)"Homeless" has the same meaning as defined in Section 578.3 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019. I)"Homeless Management Information System" means the information system designated by a Continuum of Care to comply with federal reporting requirements as defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term "Homeless Management Information System" also includes the use of a comparable database . by a victim services provider or legal services provider that Is permitted by the federal government under Part 576 of Title 24 of the Code of Federal Regulations. j)"Homeless point-in-time count'' means the most recent point-in-time count that requires a sheltered and unsheltered count pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations completed by all applic ants. k)"Homeless youth" means an unaccompanied youth between 12 and 24 years of age, inclusive, who is experiencing homelessness, as defined in subsection (2) of Section 725 of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C. Set. 11434a(2)). "Homeless youth" includes unaccompanied youth who are pregnant or parenting. I)"Housing First' has the same meaning as in Section 8255 of the Welfare and Institutions Code, including all of the core components listed therein. m)• Jurisdictionn means a city, city that is also a county, county, or Continuum of Care, as defined in this section. n)"Navigation center" means a Housing First, low-barrier, service-enriched shelter focused on moving homeless individuals and families into permanent housing that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing. o)"Program" means the Homeless Housing, Assistance, and Prevention program established pursuant to this chapter. 1)"Round 1" of the program means the funding allocated under the program with moneys appropriated dur ing the fiscal year beginning on July 1, 2019. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page4 of 24 2)•Round 2" of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2020. 3)•Round 3" of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2021. 4)"Round 4" of the program means the funding allocated under the program with moneys appropriated during the fiscal year beginning on July 1, 2022. p)"Program allocation" means the portion of program funds availa ble to expand or develop local capacity to address immediate homelessness challenges. q)"Recipienr means a jurisdiction that receives funds from the Cal ICH for the purposes of the program. r)"Triben or "tribal applicanr means a federally recognized tribal government pursuant to Section 4103 of Title 25 of the United States Code. Additional definitions for the purposes of the HHAP-4 program: "Obligate" means that the Grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment using HHAP-4 funding. Grantees, and the subrecipients who receive awards from those Grantees, must obligate the funds by the statutory deadlines set forth in this Exhibit A. "Expended" means all HHAP-4 funds obligated under contract or subcontract have been fully paid and receipted, and no invoices remain outstanding. 4)Scope of Work The Scope of Work ("Work·) for this Agreement shall include uses that are consistent with Health and Safety Code section 50218.7, subdivision (e), and section 50220.8, subdivisions (e), (f), and (g), and any other applicable laws. The Grantee shall expend funds on evidence-based programs serving people experiencing homele ssness among eligible populations, including any of the following eligible uses: a)Rapid rehousing, incl uding rental subsidies and incentives to landlords, such as security deposits and holding fees. b)Operating subsidies in new and existing affordable or supportive housing units, emergency shelters, and navigation cent ers. Operating subsidies may include operating reserves. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP•10015 Page 5 of 24 c)Street outreach to assist persons experiencing homelessness to access permanent housing and services. d)Services coordination, which may inc lude access to workforce, education, and training programs, or other services needed to promote housing stability in supportive housing. e)Systems support for activities necessary to create regional partnerships and maintain a homeless services and housing delivery system, pa rticularly for vulnerable populations including families and homeless youth. f)Delivery of permanent housing and innovative housing solutions, such as hotel and motel conversions. g)Prevention and shelter diversion to permanent housing, including rental subsidies. h}Interim sheltering, limited to newly developed clinically enhanced congregate shelters, new or existing noncongregate shelters, and operations of existing navigation centers and shelters based on demonstrated need. Demonstrated need for purposes of this paragraph shall be based on the following: i)The number of available shelter beds in the city, county, or region served by a Continuum of Care. ii)The number of people experiencing unsheltered homelessness in the homeless point�in-time count. Iii) Shelter vacancy rate in the summer and winter months. iv)Percentage of exits from emergency shelters to permanent housing solutions. v)A plan to connect residents to permanent housing. vi)Any new interim sheltering funded by HHAP-4 funds must be low barrier, comply with Housing First as provided in Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and Institutions Code, and prioritize interventions other than congregate shelters. I)Improvements to existing emergency shelters to lower barriers and increase privacy. In addition to the eligible uses described above, the Grantee's expenditure of its entire HHAP-4 allocation must also comply with the following: TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 6 of 24 a)At least 10 percent of the funds shall be spent on services for homeless youth populations. b)Not more than 7 percent of funds may be used for administrative costs incurred by the city, county, or continuum of care to administer its program allocation. For purposes of this Agreement, "administrative costs" does not include staff or other costs directly related to implementing activities funded by the program allocation. 5)Cal ICH Contract Coordinator The Cal ICH's Contract Coordinator for this Agreement is the Council's Grant Director or the Grant Director's designee. Unless otherwise instructed, any notice, report, or other communication requiring an original Grantee signature for this Agreement shall be mailed to the Cal ICH Contract Coordinator. If there are opportunities to send information electronically, Grantee will be notified via email by the Council's Grant Director or the Grant Director's designee ..The Representatives during the term of this Agreement will be: PROGRAM GRANTEE ENTITY: Business Consumer Services and City of Santa Ana, Community Housing Agency Development Agency !SECTION/UNIT:California lnteragency Council on Homelessness {Cal ICH) !ADDRESS:500 Capitol Mall Suite 1850 20 Civic Center Plaza, M-25, Sacramento, CA, 95814 Santa Ana, CA 92701 K:ONTRACT Jeannie McKendry Terri Eggers COO RDINATOR PHONE NUMBER: (916)510-9446 (714)647-5378 EMAIL ADDRESS: Jeannie.McKendry@bcsh.ca.gov teggers@santa-ana .org All requests to update the Grantee information listed within this Agreement shall be emailed to the Cal ICH Grants Division general email box at calichgrants@bcsh.ca.gov. The Council reserves the right to change their representative and/or contact information at any time with notice to the Grantee. TE Initial Here __ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 7 of 24 6)Effective Date, Tenn of Agreement and Deadlines a)This Agreement is effective upon approval by Cal ICH (indicated by the signature provided by Cal ICH in the lower left section of page one, Standard Agreement, STD. 213), when signed by all parties. Funds will be disbursed in accordance with Section 3 of Exhibit B. b)This Agreement shall terminate on December 31, 2027. c)A grantee shall contractually obligate no less than 75 percent and shall expend no less than 50 percent of their initial (50 percent) HHAP-4 disbursement by May 31, 2025. Upon demonstration by a grantee that it has complied with this requirement and remains on track to meet its outcome goals, as determined by the council pursuant to Health and Safety Code section 50223, the council shall disburse to that recipient the remaining 50 percent of its total HHAP-4 allocation pursuant to Health and Safety Code section 50218.7(a). i)Grantee will demonstrate compliance with these requirements by completing the certification documentation in the form and manner provided by the council. d)If a grantee has obligated less than 75 percent or expended less than 50 percent of their initial (5 0 percent) HHAP-4 disbursement by May 31, 2025, the grantee shall not contractually obligate or expend any remaining portion of its round 4 initial program allocation, and the council shall not allocate to the recipient the remaining 50 percent of its total allocation, unless both of the following occur: i)On or before June 30, 2025, the grantee submits an alternative disbursement plan to Cal ICH that includes an explanation for the delay. Ii) Cal ICH approves the alternative disbursement plan. If Cal ICH cannot approve an alternative disbursement plan, Cal ICH will provide the grantee with guidance on the revisions needed in order to approve the alternative disbursement plan. If the funds identified •in the approved alternative disbursement plan are not fully expended by December 31, 2026, the funds shall be returned to the Cal ICH to be allocated as bonus awards. e)Grantees that do not meet the final expenditure deadlines in Health and Safety Code section 50220.B(k) shall not be eligible for bonus funding. TE Initial Here_ EXHIBIT 1 f)All HHAP-4 funds shall be expended by June 30, 2027. City of Santa Ana 23-HHAP�10015 Page 8 of 24 g)In accordance with Health and Safety Code section 50220.8, subdivision (k), Cal ICH retains the right to require a corrective action plan of grantees that are not on track to fully expend funds by the statutorily required deadline. h)Any funds not expended by June 30, 2027, including bonus funds, shall revert to and be paid and deposited In, the General Fund pursuant to Health and Safety Code section 50220.8(p). I)The council may request additional information from applicants, as needed, to meet other applicable reporting or audit requirements. j)Bonus Funds: Health and Safety Code section 50220.8 mandates the following, regarding a recipient's eligibility for Bonus Funding: i)Recipients that do not meet the obligation requirements laid out in Health and Safety Code section 50220.S{k) shall not be eligible for bonus funding; ii)Recipients shall demonstrate no later than June 30, 2025, whether they have successfully met their outcome goals; and Iii) Jurisdictions that have not met their outcome goals shall not be eligible for bonus funding and shall accept technical assist ance from council staff. In addition, jurisdictions that have not met their outcome goals may also be required to limit allowable uses of program funds, as determined by the Council. Iv) If recipient receives bonus funding, the bonus funds will be distributed as an amendment to this contract. No additional contract will be executed. 7)Special Conditions Cal ICH reserves the right to add any special conditions to this Agreement it deems necessary to ensure that the goals of the Program are achieved. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 9 of 24 Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4) Standard Agreement EXHIBIT B BUDGET DETAIL and DISBURSEMENT PROVISIONS 1)Budget Detail & Changes The Grantee agrees that HHAP-4 funds shall be expended on uses that support regional coordination and expand or develop local capacity to address immediate homelessness challenges. Such activities must be infonned by a best-pract ices framework focused on moving people experiencing homelessness into pennanent housing and su pporting the efforts of those individuals and families to maintain their permanent housing. The Grantee shall expend the HHAP-4 funds on eligible activities as detailed in Health and Safety Code section 50218.?{e) and section 50220.8, subdivisions (e), and (f). 2)General Conditions Prior to Disbursement All Grantees must submit the following fonns prior to HHAP-4 funds being released: •Request for Funds Form ("RFP')•STD 213 Standard Agreement form and initialed Exhibits A through F •STD 204 Payee Data Record or Government Agency Taxpayer ID Form 3)Disbursement of Funds Initial Disbursement Fifty percent of a grantee's HHAP-4 funds will be disbursed to the Grantee upon receipt, review and approval of the completed Standard Agreement and RFF by Cal ICH, the Department of General Services (DGS) and the State Controller's Office (SCO). The RFF must include the proposed eligible uses and the amount of funds proposed for expenditure under each eligible use. The Initial disbursement of HHAP-4 funds will be disbursed in one allocation via mailed check once the RFF has been received by the SCO. Checks will be mailed to the address and contact name listed on the RFF. TE Initial Here_ EXHIBIT 1 Remainder Disbursement City of Santa Ana 23-HHAP-10 015 Page 10 of 24 a)Cal ICH will disburse the remaining fifty percent of HHAP-4 funds upon demonstration by a Grantee that it has complied with the requirement to contractually obligate and expend a minimum amount of its round 4 program allocation, as described below, and remains on track to meet its outcome goals, as determined by the council pursuant to Section 50223. I)A grantee shall contractually obligate no less than 75 percent and shall expend no less than 50 percent of their initial (50 percent) HHAP-4 disbursement by May 31, 2025. Upon demonstration by a grantee that it has complied with this requirement and remains on track to meet its outcome goals, as determined by the council pursuant to Health and Safety Code section 50223, the council shall disburse to that recipient the remaining 50 percent of its total HHAP-4 allocation pursuant to Health and Safety Code section 50218.7(a). b)If a grantee has obligated less than 75 percent or expended less than 50 percent of their initial disbursement by May 31, 2025, the grantee shall not contractually obligate or expend any remaining portion of its round 4 initial program allocation, and the council shall not allocate to the recipient the remaining 50 percent of its total allocation, unless both of the follo wing occur: I)On or before June 30, 2025, the grantee submits an alternative disbursement plan to Cal ICH that includes an explanation for the delay. ii)Cal ICH approves the alternative disbursement plan. If Cal ICH cannot approve an alternative disbursement plan, Cal ICH will provide the grantee with guidance on the revisions needed in order to approve the alternative disbursement plan. 4)If a Grantee is not on track to meet outcome goals, grantee must agree to receive TA from Cal ICH to get back on track with the outcome goals before the Council allocates the remaining 50 percent of a recipient's allocation. Bonus Funds Disbursement If a Grantee qualifies for Bonus Funds pursuant to the requirements laid out in Health and Safety Code section 50220.7, Cal ICH will determine the amount of Bonus Funds the Grantee is eligible for and will disburse these Bonus Funds to the Grantee upon receipt, review and approval of the completed Amended Standard Agreement and RFF by Cal ICH, the Department of General Services (DGS) and the State Controller's Office (SCO). The RFF must include the proposed eligible uses and the amount of funds proposed for expenditure under each eligible use. The Bonus Funds disbursement of TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 11 of 24 HHAP-4 funds will be allocated in one disbursement via mailed check once the RFF has been received by the SCO. Checks will be mailed to the address and contact name listed on the RFF. 5)Expenditure of Funds All HHAP-4 funds must be spent in accord ance with Health and Safety Code section 50218.7(e) and section 50220.8, sub divisions (e), and (f), and as described in Exhibit A, Section 4 "Scope of Work". 6)Ineligible Costs a)HHAP-4 funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of the Program and the eligible uses identified in Health and Safety Code section 50220.8, subdivisions (e), (f), and {g}. b)Cal ICH reserves the right to request additional cl'arifying information to determine the reasonableness and eligibility of all uses of the funds made available by this Agreement. If the Grantee or its funded subrecipients use HHAP-4 funds to pay for ineligible activities, the Grantee shall be required to reimburse these funds to Cal ICH. c)An expenditure which is not authorized by this Agree ment, or by written approval of the Grant Manager or his/her designee, or which cannot be adequately documented, shall be dis allowed and must be reimburs ed to Cal ICH by the Grantee. Cal ICH, at its sole and absolute discretion, shall make the final determination regarding the allowability of HHAP-4 fund expenditures. d)Program funds shall not be used to supplant existing local funds for homeless housing, assistance, or prevention. HHAP funds cannot replace local funds that are committed to an existing or developing homeless assistance program. However, if funds previously supporting a service or project end or are reduced for reasons beyond the control of the grantee and services or housing capacity will be lost as a result of these funds ending, HHAP funds may be used to maintain the service or program. Examples include, but are not limited to, a time­ limited city and/or county tax or one-time block grant, such as HEAP. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 12 of 24 Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4) Standard Agreement EXHIBIT C GENERAL TERMS AND CONDITIONS 1)Termination and Sufficiency of Funds a)Termination of Agreement Cal ICH may terminate this Agreement at any time for cause by giving a minimum of 14 days' notice of termination, in writing, to the Grantee. Cause shall consist of violations of any conditions of this Agreement, any breach of contract as described in paragraph 6 of this Exhibit C; violation of any federal or state laws; or withdrawal of Cal ICH's expenditure authority. Upon termination of this Agreement, unless otherwise approved in writing by Cal ICH, any unexpended funds received by the Grantee shall be returned to Cal ICH within 30 days of Cal ICH's notice of termination. b)Sufficiency of Funds This Agreement is valid and enforceable only if sufficient funds are made available to Cal ICH by legislative appropriation. In addition, this Agreement is subject to any additional restrictions, limitations or conditions, or statutes, regulations or any other laws, whether federal or those of the State of California, or of any agency, department, or any political subdivision of the federal or State of California governments, which may affect the provisions, terms or funding of this Agreement in any manner. 2)Transfers Grantee may not transfer or assign by subcontract or novation, or by any other means, the rights, duties, or performance of this Agreement or any part thereof, except as allowed within Exhibit C Section 12 (Special Conditions -Grantees/Sub Grantee) or with the prior written approval of Cal ICH and a formal amendm ent to this Agreement to affect such subcontract or novatlon. 3)Grantee's Application for Funds Grantee has submitted to Cal ICH an application for HHAP-4 funds to support regional coordinat ion and expand or develop local capacity to address its immediate homelessness challenges. Cal ICH is entering into this Agreement on the basis of Grantee's facts, information, assertions and representations contained in that application. Any subsequent modifications to the original funding plans submitted within the original application must be requested through the formal HHAP Budget Modification Request Process and are subject to approval by Cal ICH. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 13 of 24 Grantee warrants that all information, facts, asse rtions and representations contained in the application and approved modifications and additions thereto are true, correct, and complete to the best of Grantee's knowledge. In the event that any part of the application and any approved modification and addition thereto is untrue, incorrect, incomplete, or misleading in such a manner that would substantially affect Cal ICH approval, disbursement, or monitoring of the funding and the grants or activities governed by this Agreement, then Cal ICH may declare a breach of this Agreement and take such action or pursue such remedies as are legally available. 4)Reporting/Audits a)Annual Reports By January 1, 2024, and annually on that date thereafter until all funds have been expended, the Grantee shall submit an annual report to Cal ICH in a format provided by Cal ICH. Annual Reports will include a request for data on expenditures and people served with HHAP-4 funding, details on specific projects selected for the use of HHAP-4 funding, and data regarding the progress towards outcome goals. If the Grantee fails to provide such documentation, Cal ICH may recapture any portion of the amount authorized by this Agreement with a 14-day written notification. No later than October 1, 2027, the Grantee shall submit a final report, in a format provided by Cal ICH, as well as a detailed explanation of all uses of the Program funds. b)Quarterly Expenditure Reports In addition to the annual reports, Cal ICH requires the Grantee to submit quarterly expenditure reports due no later than 30 days following the end of each fiscal quarter. Grantee shall submit a report to Cal ICH on a form and method provided by Cal ICH that includes the ongoing tracking of the specific uses and expenditures of any program funds broken out by eligible uses listed, including the current status of those funds, as well as any additional information Cal ICH deems appropriate or necessary. If the Grantee fails to provide such documentation, Cal ICH may recapture any portion of the amount authorized by this Agreement with a 14-day written notification. c)Reporting Requirements i)Annual Report: The annual report shall contain detailed information in accordance with Health and Safety Code section 50223, subdivision (a). This information includes the following, as well as any additional information deemed appropriate or necessary by Cal ICH: (1)Data collection shall include, but not be limited to, infonnation regarding individuals and families served, including demographic information, information regarding partnerships among entities or lack thereof, and participant and regional outcomes. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 14 of 24 (2)The performance monitoring and accountability framework shall include clear metrics, which may include, but are not limited to, the following: (a)The number of individual exits to permanent housing, as defined by the United States Department of Housing and Urban Development, from unsheltered environments and interim housing result ing from this funding. (b)Racial equity, as defined by the council in consultation with representatives of state and local agencies, service providers, the Legislature, and other stakeholders. (c)Any other metrics deemed appropriate by the council and developed in coordination with representatives of state and local agencies, advocates, service providers, and the Legislature. (3)Data collection and reporting requirements shall support the efficient and effective administration of the program and enable the monitoring of jurisdiction performance and program outcomes. Data shall include progress towards meeting the grantee's outcome goals. If significant progress toward outcome goals has not been made, the applicant shall: (a} Submit a description of barriers and possible solutions to meet those barriers (b)Accept technical assistance from Cal ICH (c)Include the progress towards outcome goals in all subsequent quarterly reports, until significant progress is made as deemed by Cal ICH •• ii)Expenditure Report: The expenditure report shall contain data on expenditures of HHAP-4 funding including but not limited to obligated funds, expended funds, and other funds derived from HHAP-4 funding. Iii) Final Expenditure Plan: During the final fiscal year of reporting, grantees may be required to include a plan to fully expend HHAP-4 grant funding. This plan must be submitted with the quarterly expenditure report in a format to be provided by Cal ICH. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 15 of 24 iv)Grantees or their subcontractors must report client data into their local Homeless Management Information Systems (HMIS) pursuant to the requirements of Assembly Bill (AB) 977 (Chapter 397, Statutes of 2021) v)Cal ICH may require additional supplemental reporting with written notice to the Grantee. vi)Grantee may, at their discretion, fully expend their HHAP-4 allocation prior to the end date of the grant term and will not be required to submit quarterly fiscal reports after the quarter in which their allocation was fully expended. d)Auditing Cal ICH reserves the right to perform or cause to be performed a financial audit. At Cal ICH request, the Grantee shall provide, at its own expense, a financial audit prepared by a certified public accountant. HHAP-4 administrative funds may be used to fund this expense. Should an audit be required, the Grantee shall adhere to the following conditions: I)The audit shall be performed by an independent certified public accountant. II)The Grantee shall notify Cal ICH of the auditor's name and address immediately after the selection has been made. The contract for the audit shall allow access by Cal ICH to the independent auditor's working papers. iii)The Grantee is responsible for the completion of audits and all costs of preparing audits. iv)If there are audit findings, the Grantee must submit a detailed response acceptable to Cal ICH for each audit finding within 90 days from the date of the audit finding report. 5)Inspection and Retention of Records a}Record Inspection Cal ICH or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under this Agreement. The Grantee agrees to provide Cal ICH, or its designee, with any . relevant information requested. The Grantee agrees to give Cal ICH or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such books, records, accounts, and other materials that may be relevant to an investigation of compliance with the Homeless Housing, Assistance, and TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 16 of 24 Prevention Program laws, the HHAP-4 program guidance document published on the website, and this Agreement. In accordance with Health and Safety Code section 50220.8, subdivision (m), if upon inspection of records Cal ICH identifies noncompli ance with grant requirements, Cal ICH retains the right to impose a corrective action plan on the Grantee. b)Record Retention The Grantee further agrees to retain all records described in subparagraph a for a minimum period of five (5) years after the termination of this Agreement. If any litigation, claim, negotiation, audit, monitoring, Inspection, or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it. c)Public Records Act The grantees' final HHAP-4 application, this contract, and other documents related to the grant are considered public records, which are available for public viewing pursuant to the California Public Records Act. 6)Breach and Remedies a)Breach of Agreement Breach of this Agreement includes, but is not limited to, the following events: i)Grantee's failure to comply with the terms or conditions of this Agreement. Ii) Use of, or permitting the use of, HHAP-4 funds provided under this Agreement for any ineligible activities. iii)Any failure to comply with the deadlines set forth in this Agreement. b}Remedies for Breach of Agreement In addition to any other remedies that may be available to Cal ICH in law or equity for breach of this Agreement, Cal ICH may: i)Bar the Grantee from applying for future HHAP funds; ii)Revoke any other existing HHAP-4 award(s) to the Grantee; iii}Require the return of any unexpended HHAP-4 funds disbursed under this Agreement; TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 17 of 24 iv)Require repayment of HHAP-4 funds disbursed and expended under this Agreement; v)Require the immediate return to Cal ICH of all funds derived from the use of HHAP-4 funds vi)Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or participation in the technical assistance in accordance with HHAP-4 requirements. c)All remedies available to Cal ICH are cu mulative and not exclusive. d)Ca l ICH may give written notice to the Grantee to cure the breach or violation within a period of not less than 15 days. 7)Waivers No waiver of any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of Cal ICH to enforce at any time the provisions of this Agreement, or to require at any time, performance by the Grantee of these provisions, shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of Cal ICH to enforce these provisions. 8)Nondiscrimination During the performance of this Agreement, Grantee and its subrecipients shall not unl awfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex {gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, and denial of medical and family care leave or pregnancy disability leave. Grantees and Sub grantees shall ensure that the evaluation and treatment of their employees and ap plicants for employment are free from such discrimination and harassment. Grantee and its subrecipients shall comply with the provisions of California's laws against discriminatory practices relating to specific groups: the California Fair Employment and Housing Act {FEHA) (Gov. Code,§ 12900 et seq.); the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, §§ 11135 -11139.5). Grantee and its subrecipients shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. TE Initial Here_ EXHIBIT 1 9)Conflict of Interest City of Santa Ana 23-HHAP-10015 Page 18 of 24 All Grantees are subject to state and federal conflict of interest laws. For instance, Health and Safety Code section 50220.5, subdivision (i) states, "For purposes of Section 1090 of the Government Code, a representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county." Failure to comply with these laws, including business and financial disclosure provisions, will result in the applicat ion being rejected and any subsequent contract being declared void. Other legal action may also be taken. Additional applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411. a)Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financ ial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent Grantee with any State agency to provide goods or services. b)Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in-any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve-­ month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twel ve-month period prior to his or her leaving State service. c)Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicabre conflict of interest provisions of the Political Reform Act of 1974 (Gov. Code,§ 81000 et seq.). d)Representatives of a County: A representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 19 of 24 committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county. 10)Drug-Free Workplace Certification Certification of Compliance: By signing this Agreement, Grantee hereby certifies, under penalty of perjury under the laws of State of California, that it and its subreclplents will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, section 8350 et seq.) and have or wlll provide a drug-free workplace by taking the following actions: Publish a statement notifying employees and subrecipients that unlawful manufacture distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, Grantees, or subrecipients for violations, as required by Government Code section 8355, subdivision (a)(1 ). a)Establish a Drug-Free Awareness Program, as required by Government Code section 8355, subdivision (a)(2) to inform employees, Grantees, or subrecipients about all of the following: I)The dangers of drug abuse in the workplace; Ii) Grantee's policy of maintaining a drug-free workplace; iii)Any available counseling, rehabilitation, and employee assistance program; and Iv) Penalties that may be imposed upon employees, Grantees, and subrecipients for drug abuse violations. b)Provide, as required by Government Code section 8355, subdivision (a)(3), that every employee and/or subrecipient that works under this Agreement: I)Will receive a copy of Grantee's drug-free policy statement, and ii)Will agree to abide by terms of Grantee's condition of employment or subcontract. 11)Child Support Compliance Act For any Contract Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that: TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 20 of 24 a)The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforc ement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code;and b)The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. 12)Special Conditions -Grantees/Subgrantee The Grantee agrees to comply with all conditions of this Agreement including the Special Conditions set forth in Exhibit D. These conditions shall be met to the satisfaction of Cal ICH prior to disbursement of funds. The Grantee shall ensure that all Subgrantees are made aware of and agree to comply with all the conditions of this Agreement and the applicable State requirements governing the use of HHAP-4 funds. Failure to comply with these conditions may result in termination of this Agreement. a)The Agreement between the Grantee and any Subgrantee shall require the Grantee and its Subgrantees, if any, to: l)Perform the work in accordance with Federal, State and Local housing and building codes, as applicable. Ii) Maintain at least the minimum State-required worker's compensation for those employees who will perform the work or any part of it. iii)Maintain, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the Grantee or any Subgrantee in performing the Work or any part of it. iv}Agree to include all the terms of this Agreement in each subcontract. 13)Compliance with State and Federal Laws, Rules, Guidelines and Regulations The Grantee agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, fair housing, and all other matters applicable and/or related to the HHAP-4 program, the Grantee, its subrecipients, and all eligible activities. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 21 of 24 Grantee shall also be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including those necessary to perform design, construction, or operation and maintenance of the activities. Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, environmental protection, procurement, and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of permits and approvals to Cal ICH upon request. 14)Inspections a)Grantee shall inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. b)Cal ICH reserves the right to inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. c)Grantee agr ees to require that all work that is determined based on such inspections not to conform to the applicable requirements be corrected and to withhold payments to the subrecipient until it Is corrected. 15)Litigation a)If any provision of this Agreement, or an underlying obligation. is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of Cal ICH, shall not affect any other provisions of this Agreement and the Initial of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are and shall be deemed severable. b)The Grantee shall notify Cal ICH immediately of any claim or action undertaken by or against it, which affects or may affect this Agreement or Cal ICH, and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of Cal ICH. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 22 of 24 Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4) Standard Agreement EXHIBIT D SPECIAL TERMS AND CONDITIONS 1)All proceeds from any interest-bearing account established by the Grantee for the deposit of HHAP-4 funds, along with any interest-bearing accounts opened by subrecipients to the Grantee for the deposit of HHAP-4 funds, must be used for HHAP -4-eligible activities and reported on as required by Cal ICH. 2)Per Health and Safety Code section 50220.8 (g), any housing-related activities funded with HHAP-4 funds, including but not limited to emergency shelter (per Health and Safety Code section 50220.8 (e}(8)(F)), rapid-rehousing, rental assistance, transitional housing and permanent supportive housing, must be in compliance or otherwise aligned with the core components of Housing First, as described in Welfare and Institutions Code section 8255, subdivision (b). Individuals and families assisted with these funds must not be required to receive treat ment or perform any other prerequisite activities as a condition for receiving shelter, housing, or other services for which these funds are used. In addition, HHAP-4 funding shall be used to adopt a Housing First approach within the entire local homelessness response system, including outreach and emergency shelter, short-term interventions like rapid re-housing, and longer-term interventions like supportive housing. 3)Grantee shall utiltze its local Homeless Management Information System (HMIS) to track HHAP-4-funded projects, services, and clients served. Grantee will ensure that HMIS data are collected in accordance with applicable laws and in such a way as to identify individual projects, services, and clients that are supported by HHAP-4 funding {e.g., by creating appropriate HHAP-4-specific funding sources and project codes in HMIS). 4)Grantee shall participate in and provide data elements, including, but not limited to, health information, in a manner consistent with federal law, to the statewide Homeless Management Information System (known as the Homeless Data Integration System or "HDIS"), in accordance with their existing Data Use Agreement entered into with the Council, if any, and as required by Health and Safety Code section 50220.6 and Welfare and Institutions Code section 8256. Any health information provided to, or maintained within, the statewide Homeless Management Information System·shall not be subject to public inspection or disclosure under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code). For purposes of this paragraph, "health information" means "protected health information,• as defined in Part 160.103 of Title 45 of the Code of Federal Regulations, and "medical TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 23of 24 information," as defined in subdivision 0) of Section 56.05 of the Civil Code. The Council may, as required by operational necessity, amend or modify required data elements, disclosure formats, or disclosure frequency. Additionally, the Council, at its discretion, may provide Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in support of the Purpose of this Agreement and the existing Data Use Agreement. 5)Grantee agrees to accept technical assistance as directed by Cal ICH or by a contracted technical assistance provider acting on behalf of Cal ICH and report to Cal ICH on programmatic changes the grantee will make as a result of the technical assistance and in su pport of their grant goals. 6)Grantee agrees to demonstrate a commitment to racial equity and, per He alth and Safety Code section 50222 (a)(2)(B), the grantee shall use data provided through HDIS to analyze racial disproportionality in homeless populations and, in partnership with Cal ICH, establish clear metrics and performance monitoring for achieving equity in provision of services and outcomes for Black, Native, and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are disproportionately impacted by homelessness and COVID-19. 7)Grantee should establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all levels of planning and Implementation, Including through opportunities to hire people with lived experience. TE Initial Here_ EXHIBIT 1 City of Santa Ana 23-HHAP-10015 Page 24 of 24 Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4) Standard Agreement EXHIBIT E STATE OF CALIFORNIA GENERAL TERMS AND CONDITIONS This exhibit is incorporated by reference and made part of this �greement. The General Terms and Conditions (GTC 04/2017) can be viewed at the following link: https://www.dgs.ca.gov/-/medi a/Divisions/OLS/Resources/GTC-April-2017- FINALapril2017.pdf?la =en&hash=3A64979F7770 5B9D35309433EE81969FD 69052D2 In the interpretation of this Agreement, any inconsistencies between the State of California General Terms and Conditions (GTC -04/2017) and the terms of this Agreement and its exhibits/attachments shall be resolved in favor of this Agreement and its exhibits/attachments. TE lnitlal Here_ EXHIBIT 1 EXHIBIT B SCOPE OF SERVICES EXHIBIT 1 CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES Services performed by Consultant(s) shall include, but are not limited to the following: A)Rapid Re-Housi ng Program for Homeless Youth (ages 18-24) 1.Implement a Rapid Re-Housing program together with Services Coordination to meet the needs of Santa Ana residents under the age of 25 who are experiencing homelessness in the City of Santa Ana. 2.Prioritize providing stable housing and comprehensive services to facilitate the target population's successful transition to independent living. 3.The servicer shall offer the flollwing eligible activities, which may include, but are not limited to: a.Landlord incentives, such as security deposits and holding fees. b.Case management. c.Services Coordination component within the Rapid Re-Housing Program for those who are under the age of 25. 4.Services Coodination Component a.The Services Coordination component will only be provided to this specific population. b.Services Coordination includes short to medium-term rental subsidies and stabilization servies that may include but are not limited to: i.Access to the workforce, ii.Education and training programs, iii.Housing search and placement, iv.Housing stability case management, v.Progressive engagement, vi.Independent living skills, vii.Legal services, and viii.Credit repair. 5.Medium-term Rapid Re-Housing Assistance may be provided to individuals and families under the age of 25 for up to twelve months, based on individual needs. B)[intentionally omitted] City of Santa Ana RFP No. 24-067 Page 17 of 38 EXHIBIT 1 CITY OF SANTA ANA C)Reports and Deliverables 1.The selected Consultant(s) will be required to maintain and submit to the City adequate information necessary to monitor program performance and progress in accordance with the funding priorities and systemwide goals. These deliverables include: programmatic reports, invoices with supporting documentation of eligible expenditures, and insurance/contract requirements as stated within the RFP. D)Utilization of Homeless Management Information System (HMIS) and Coordinated Entry 1.Consultant(s) will enter and maintain client data in the approved HMIS system and the regionally coordinated system of care. Consultant will obtain and report required programmatic information and data on a monthly and annual basis. City of Santa Ana RFP No. 24-067 Page 18 of 38 EXHIBIT 1 EXHIBIT C COMPENSATION EXHIBIT 1 TWO YEAR BUDGET The budget below provides 14 youth each year rapid re-housing and rental assistance for up to 12 months and service coordination including full wrap around support until the youth reaches independence. The budget covers 2 years @ 14 homeless or at-risk youth each year, including 14 families and 14 individuals. This program ensures that 14 Santa Ana youth each year will be off the streets and move from surviving to thriving, breaking the cycle of homelessness. The following summarizes the budget for the rapid-rehousing component: Line Item RRH Request Detail Rental Assistance $ 105000 $3768 Average (14 individual & 14 family units) Security Deposits 40000 $2857 Average (14 individual & 14 family units) Applications 2800 $100 per (14 individual & 14 family units) Housing Navigation & 48011 1515 per unit Management RRH Program Mgmt. 22199 793 per unit DeMinimus (overhead) 7021 TOTAL RRH REQUEST: $225031 8037 per unit In addition SUFK will provide 30,000 in leveraged funds The following table summarizes the budget for the Service Coordination component for 2 years: Service Line Item Coordination Detail Coordination $ 51740 Case Manager, Director and Mentoring Manager Management Employment Navigator 15900 $568 per client Participant Supports 30345 $842 per youth for food, hygiene, transportation, clothing, household and school supplies Client Internships 45220 14 paid internships 10 weeks*15 hours* $20 + FICA *7 per year DeMinimus 10% Overhead 6764 Total SERVICE REQUEST: $ 149969 5356 per client (14 clients per year total 2 year 28) In addition, SUFKOC will provide $37,002 in matching funds with mentors, tutors, administration and in-kind donations. EXHIBIT 1