HomeMy WebLinkAboutItem 16 - Agreement for Median and Right Landscape and MaintenancePublic Works Agency
www.santa-ana.org/pw
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 3, 2025
TOPIC: Median and Right of Way Landscaping Maintenance Services
AGENDA TITLE
Agreement with Landscape West Management Services, Inc. for Median and Right of
Way Landscaping Maintenance Services (Specification No. 25-058) (General Fund &
Non -General Fund)
RECOMMENDED ACTION
Approve an agreement with Landscape West Management Services, Inc. for Median and
Right of Way Landscaping Maintenance Services in an amount not to exceed $9,370,000
for a three-year term beginning July 1, 2025 and expiring June 30, 2028, with provisions
for two, one-year renewal options (Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency's Maintenance Services Division (PWA) is responsible for
maintaining over 30 miles of City street medians and various public right-of-way areas
including slopes, channels, neighborhood entry monuments, bike lanes, and City owned
vacant lots. The services include, but are not limited to, mowing, weed mitigation, trash
removal, and irrigation systems maintenance. PWA contracts for these services and the
current contract, awarded by Council in 2019, is set to expire on June 30, 2025.
The Public Works Agency places great emphasis on maintaining the public realm in an
attractive condition for residents, businesses, and visitors. Maintenance of City medians
and right-of-way areas have faced numerous challenges due to various factors, including
increased landscaped inventory, barren landscapes resulting from the State's restrictions
on use of grass turf, and vandalism. The City has made incremental investments to
improve and re -plant barren medians through installation of new drip irrigation systems
and water efficient landscaping in the City's many arterial corridors including First Street,
Bristol Street, Seventeenth Street, Fairview Street, Harbor Bouleveard, and MacArthur
Boulevard but has additional work to perform on other corridors such as Edinger Avenue
and Warner Avenue.
Rising cost of landscape maintenance labor and materials and an expanded inventory of
public realm landscaping, such as bike lanes, roundabouts, and other traffic calming
Median and Right of Way Landscaping Maintenance Services
June 3, 2025
Page 2
devices, have further limited the ability to invest in improving and replanting the remaining
existing median inventory. This service is intended for maintnenace of the existing
landscaping only. It is estimated that the cost to improve barren medians is approximately
$750,000 per mile with an annual maintenance cost of approximatley $150,000 for every
mile of median landscaping. Furthermore, the main funding source for the median and
right-of-way landscaping maintenance program is Gas Tax funding, which has historically
proven unreliable due to fluctuations in fuel costs and consumer spending resulting in
reduced allocations for maintenance and limiting ability to invest in median improvements.
Historically, the annual funding for median landscaping has been about $1.2 million from
Gas Tax funding. Due to constant fluctuatuions and decreases in Gas Tax revenues, the
Gas Tax budget for this activity in FY 2025-26 is $1,024,000. To mitigate the shortfall in
funding, the program will receive $350,000 annually from the General Fund which counts
toward the City's Measure M2 required "Maintenance of Effort" street maintenance
spending.
Additonally, this year in an effort to combine service contracts and to provide more
efficient services, this contract will combine weed abatement services of slopes,
channels, and vacant lots. The funding source for the weed abatement services will be
set at $500,000 from the Environmental Sanitation Funds.
Request for Proposals No. 25-058
Request for Proposals (RFP) No. 25-058 (Exhibit 1) was issued on April 4, 2025 on the
City's online bid management and publication system. A summary of vendor participation
and results is as follows:
365 Vendors Notified
4 Santa Ana vendors notified
36 Vendors downloaded the RFP packet
6 Responsive proposals received
0 Proposals received from Santa Ana vendors
Local Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management and
publication system, which directly notified four Santa Ana vendors. Proposals were
solicited, opened on May 1, 2025, and evaluated. Six proposals were submitted by the
RFP deadline and were determined to be responsive to the specifications and met the
City's requirements. An evaluation committee reviewed and rated the proposals
according to the criteria listed in the RFP, and the following summarizes the ranking of all
responding firms:
Median and Right of Way Landscaping Maintenance Services
June 3, 2025
Page 3
Firm
City
Rank
Landscape West Management Services
Anaheim, CA
1
Mariposa Landscapes, Inc.
Irwindale, CA
2
So Cal Land Maintenance, Inc.
Anaheim, CA
3
Priority Landscape Maintenance
Anaheim, CA
4
Evolution Landscaping and Plumbing
Huntington Beach, CA
5
Tropical Plaza
Villa Park, CA
6
Staff recommends awarding an agreement to the highest -ranked firm, Landscape West
Management Services, Inc., based on their strong experience with similar scopes of
services, availability of fleet and staffing, responsiveness to services, and direct
experience working with the City of Santa Ana. (Exhibit 2). Landscape West holds the
City's current right of way landscaping services contract for Santa Ana and has performed
well. The firm's proposed rates are only 5% higher than the previous agreement terms
and are competitive, reasonable, and within industry standard. Overall, the proposal was
determined to provide the best value for the City. The total annual compensation amount
is based on the available annual budget and allows the flexibility to augment staffing levels
based on seasonal demands and replacement of damaged plant material and irrigation
components due to vandalism and automobile accidents.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funding is included in the proposed FY 2025-26 budget. Funding for future fiscal years
will be included in the proposed budgets for City Council consideration.
Fiscal
Accounting
Fund
Accounting Unit, Account
Amount
Year
Unit
Description
Description
02917635-
Special Gas
Median Landscaping,
62320
Tax
Maintenance & Repair
$1,024,000
Buildings & Grounds
Public Works-
06817640-
Sanitation
Environment/Sanitation,
$500,000
2025-26
62300
Fund
Contract Services -
Professional
PWA Service
01117017-
General
Enhancement,
$350,000
62320
Fund
Maintenance & Repair
Buildings & Ground
02917635-
Special Gas
Median Landscaping,
2026-27
62320
Tax
Maintenance & Repair
$1,024,000
Buildings & Grounds
Median and Right of Way Landscaping Maintenance Services
June 3, 2025
Page 4
Fiscal
Accounting
Fund
Accounting Unit, Account
Amount
Year
Unit
Description
Description
Public Works-
06817640-
Sanitation
Environment/Sanitation,
$500,000
62300
Fund
Contract Services -
Professional
PWA Service
01117017-
General
Enhancement,
$350,000
62320
Fund
Maintenance & Repair
Buildings & Ground
02917635-
Special Gas
Median Landscaping,
62320
Tax
Maintenance & Repair
$1,024,000
Buildings & Grounds
Public Works-
06817640-
Sanitation
Environment/Sanitation,
$500,000
2027-28
62300
Fund
Contract Services -
Professional
PWA Service
01117017-
General
Enhancement,
$350,000
62320
Fund
Maintenance & Repair
Buildings & Ground
Optional Two, One -Year Extensions:
02917635-
Special Gas
Median Landscaping,
62320
Tax
Maintenance & Repair
$1,024,000
Buildings & Grounds
Public Works-
06817640-
Sanitation
Environment/Sanitation,
$500,000
2028-29
62300
Fund
Contract Services -
Professional
PWA Service
01117017-
General
Enhancement,
$350,000
62320
Fund
Maintenance & Repair
Buildings & Ground
02917635-
Special Gas
Median Landscaping,
62320
Tax
Maintenance & Repair
$1,024,000
Buildings & Grounds
Public Works-
2029-30
06817640-
Sanitation
Environment/Sanitation,
$500,000
62300
Fund
Contract Services -
Professional
01117017-
General
PWA Service
$350,000
62320
Fund
Enhancement,
Median and Right of Way Landscaping Maintenance Services
June 3, 2025
Page 5
Fiscal
Year
Accounting
Unit
Fund
Description
Accounting Unit, Account
Description
Amount
Maintenance & Repair
Buildings & Ground
TOTAL
$9,370,000
EXHIBIT(S)
1. Request for Proposals No. 25-058
2. Agreement with Landscape West Management Services, Inc.
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Alvaro Nunez, City Manager
REQUEST FOR PROPOSALS NO. 25-058
FOR
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE SERVICES
CITY OF SANTA ANA
Public Works Agency
220 S. Daisy Ave.
Santa Ana, CA 92703
BID CONTACT:
Jacques Lam
JLam(cD-santa-ana.orq
for Release:
�n
U
Nabil Saba
Executive Director
Public Works Agency
KEY RFP DATES: The schedule below is tentative and subject to change at the discretion of City, with
appropriate notice to prospective Proposers.
Issue Date: Friday, April 4, 2025
Virtual Mandatory Pre -Proposal Meeting Monday, April 14, 2025 @ 9:00 A.M.
Deadline for Questions: Friday, April 18, 2025, 4:00 P.M.
Proposal Due Date: Thursday, May 1, 2025, 4:00 P.M.
Presentations/Interviews (if held) on or about May 5-May 8, 2025
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(9)CITY OF SANTA ANA
TABLE OF CONTENTS
I. BACKGROUND...........................................................................................................................3
II. OVERVIEW OF PROJECT..........................................................................................................3
III. MANDATORY/OPTIONAL PRE -PROPOSAL MEETING............................................................. 3
IV. TERM OF AGREEMENT............................................................................................................ 4
V. MINIMUM QUALIFICATIONS......................................................................................................4
VI. RESPONSE TO RFP..................................................................................................................4
VII. CERTIFICATIONS (ATTACHMENTS).........................................................................................9
VIII. REFERENCES............................................................................................................................9
IX. MINIMUM SCOPE AND LIMIT OF INSURANCE......................................................................... 9
X. SELECTION PROCEDURES & CRITERIA............................................................................... 11
XI. WITHDRAWALS........................................................................................................................13
XII. GENERAL TERMS AND CONDITIONS.................................................................................... 13
XIII. ADDITIONAL TERMS AND CONDITIONS FOR PUBLIC WORKS PROJECTS ........................ 18
XIV. AWARD OF AGREEMENT........................................................................................................ 21
XV. IMPLEMENTATION................................................................................................................... 21
EXHIBITS
Exhibits provided herein for Proposers' reference only.
EXHIBIT I — SCOPE OF SERVICES
EXHIBIT II — SAMPLE AGREEMENT
EXHIBIT III —MAINTENANCE SCHEDULES AND MAPS
ATTACHMENTS
A PROPOSER'S CERTIFICATION, PROPOSAL ITEM PRICING
B REFERENCES
C PROPOSER'S STATEMENT
D NON -COLLUSION AFFIDAVIT
E NON -LOBBYING CERTIFICATION
F NON-DISCRIMINATION CERTIFICATION
G SUBCONTRACTOR DESIGNATION FORM
2
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
o
i CITY OF SANTA ANA
I. BACKGROUND
Incorporated in 1886, Santa Ana, a Charter City, established a Council -Manager form of
government in 1952. The City Council is composed of seven members; the Mayor elected at
large and six Council members elected by ward, who appoint the City Manager, City Attorney
and Clerk of the Council. The City of Santa Ana (City) is a full -service City with a diverse
population of approximately 335,000.
The City's eleven agencies provide all the traditional municipal services, as well as water utility,
library system, 20-acre zoo, City Jail, Police Department, and contracts with the Orange County
Fire Authority for provision of fire services. The City employs 1,178 authorized full-time positions
and has an annual citywide budget is $646 million, including the General Fund budget of $316
million.
The City of Santa Ana is located 10 miles inland from the Pacific Ocean, 33 miles southeast of
Los Angeles and 90 miles north of San Diego. The City, which is the county seat of Orange
County, encompasses an area of approximately 27 square miles and is the 11th largest by
population in California.
For more information, please visit https://www.santa-ana.org
II. OVERVIEW OF PROJECT
The City of Santa Ana (City) is seeking proposals from qualified firms and organizations
(Proposers) to provide landscaping maintenance and irrigation systems maintenance of street
medians and public right-of-way amenities, vacant lots/parcels, slopes, channels, and
easements. See EXHIBIT I for complete Scope of Services.
The term "Vendor", "Proposer", "Firm", "Consultants", and "Contractor" shall refer to any legal
entity or entities submitting a proposal in response to this Request for Proposals (RFP).
III. MANDATORY PRE -PROPOSAL MEETING
A mandatory virtual pre -proposal meeting will be held on the date and time specified on the
cover page of this RFP. Proposals will only be accepted from respondents that attended the
mandatory meeting.
Failure to attend this meeting shall result in your firm being disqualified from proposing.
Meeting Link:
https://zoom.us/m/98704388674?pwd=j NghAhm idyrUAJ IAWC13bQgvbsacGF.1
The meeting will include a detailed discussion of the project, route schedule, posting programs
etc. All questions shall be required to be submitted in written form. After the pre -proposal
meeting, City will respond to pre -proposal attendees by e-mail to written questions or requests
for clarifications. At a minimum the Contractor Operation/Field Supervisors are required to
attend this meeting.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(9)
CITY OF SANTA ANA
IV. TERM OF AGREEMENT
The anticipated term of the agreement is for an initial period of three (3) years. The City may, at
its discretion, extend the agreement with the same or more limited scope of required services for
two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council
approval, or City Manager or City Attorney authorization, as appropriate. The total term of the
awarded agreement shall not exceed five (5) years.
The contract term is anticipated to commence after City Council award of this contract and upon
receipt and approval of all required bonds and insurance documents. The anticipated service
start date is tentatively scheduled for July 1, 2025 as determined by the City upon
appropriate approvals.
Usage is not guaranteed. Execution of an agreement between the City and successful firm(s)
and/or individual(s) does not guarantee work throughout the duration of the contract period.
Numerous factors will be evaluated by the City in its delivery of project and assignments,
including technical expertise required.
V. MINIMUM QUALIFICATIONS
Proposers not meeting the minimum requirements may be deemed non -responsive.
1) Contractor must have been in business continuously for the most recent five (5) years prior
to the date of this RFP.
2) Minimum three (3) most recent years of experience performing similar services as those
detailed in the Scope of Services section of this RFP.
3) The Contractor shall, prior to award of contract and without additional expenses to the
City, possess all licenses and permits required for the performance of the work
required by this contract, including but not limited to a valid California Class C-27 —
Landscaping Contractor's License.
VI. RESPONSE TO RFP
A. SUBMITTAL INSTRUCTIONS
It is the responsibility of the Proposer to ensure that any proposals submitted have been
uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required
sections and forms, shall be submitted electronically via the City's Bid Management System,
PlanetBids. No other form of submittal will be accepted.
PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will
receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their
proposal was submitted successfully. The City will only receive and consider those proposals
that were transmitted successfully. Submit proposal online at:
http://www.planetbids.com/portal/portal.cfm?CompanvlD=20137.
Proposer shall be solely responsible for informing itself with respect to the proper utilization
of the bid management system, for ensuring the capability of their computer system to upload
the required documents, and for the stability of their internet service. Failure of the Proposer
4
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
CITY OF SANTA ANA
to successfully submit an electronic proposal shall be at the Proposer's sole risk and no relief
will be given for late and/or improperly submitted proposals. Proposers experiencing any
technical difficulties with the bid submission process may contact PlanetBids at (818) 992-
1771. Questions of an operational nature may be directed to the City's assigned Buyer.
Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of
assistance, or assurance that any given problem will be resolved by the bid submission
deadline.
Proposals shall NOT be sent via telegraphic, electronic, or facsimile means.
All notifications, updates and addenda will be posted online on PlanetBids at
https://www.planetbids.com/portal/portal.cfm?CompanVID=20137. Proposers shall be
responsible for monitoring the site to obtain information regarding this solicitation. Failure to
respond to required updates may result in a determination of a nonresponsive proposal.
B. COMMUNICATION / CONTACT WITH CITY STAFF
Unless otherwise authorized herein, Proposers who are considering submitting a proposal in
response to this RFP, or who submit a proposal in response to this RFP, are only to
communicate with the assigned Buyer(s), and no other City staff about this RFP from the
date this RFP is issued until a contract is awarded. The City will provide all official
communication concerning this RFP in writing via the City's Bid Management System,
PlanetBids.
The City will not be responsible for or bound by any oral communication or any other
information or contact that occurs outside the official communication process specified
herein, unless confirmed in writing by the designated Project Manager(s).
C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS
Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions
will be posted on PlanetBids no later than the date and time shown at the schedule of key
RFP dates on the cover page of this RFP. All prospective Proposers are advised to visit
PlanetBids on a regular basis as responses may be posted earlier than the date above (if
applicable). No verbal requests or responses will be accepted. Significant interpretations or
clarifications will be addressed via addenda to this RFP.
Significant interpretations or clarifications and responses to questions received by the
deadline will be addressed via addenda to this RFP, which will be released and posted on
PlanetBids under the "Addenda/Emails" tab.
General process questions may be directed to the following:
Jacques Lam
Buyer
Email: jlam@santa-ana.org
D. EXCEPTIONS
Requests submitted for City's consideration of proposed terms and conditions, including
modifications to the City's RFP and/or Contract terms and conditions must be submitted by
the deadline for questions. Such requests should include an attachment in Word or PDF
format on formal company letterhead that shows the requested modifications. Should the
5
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
CITY OF SANTA ANA
Proposer be considered for award recommendation and progress into the negotiations
phase, the requests for exceptions or modifications to the City's terms and conditions will be
discussed at that time. The City will not accept any requests after the deadline for questions
and reserves the right to reject or strike any requests for exceptions or additional terms and
conditions related to Agreement, RFP, and insurance and indemnification terms and
conditions.
E. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an addendum
or amendment. Notification of such addendum or amendment shall be posted on City's
PlanetBids system, https://www.planetbids.com/portal/portal.cfm?CompanVID=20137.
Proposers shall be responsible for monitoring the site to obtain information regarding this
solicitation.
F. UNDERSTANDING PROPOSAL
It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision,
or requirement of the RFP that the Proposer does not understand. Responses to inquiries,
if they significantly change or clarify the RFP requirements or any aspect of the procurement
process, will be forwarded by addenda to all Proposers. The City will not be bound by any
oral responses to inquiries. By submitting proposals, Proposers assert that they have fully
read the RFP and any addenda issued by the City, the proposed Contract and any other
Contract Documents, and affirm that the terms and conditions stated therein are fully
understood and are acceptable to the Proposer. Each Proposer accepts the terms and
conditions of the Contract Documents and indicates their ability and willingness to perform
the requested services under such terms and conditions. Any exceptions to the terms and
conditions set forth in the Contract Document shall be submitted to the City by the deadline
to submit requests for information or clarification/questions set forth herein.
G. PROPOSAL CONTENTS
Proposals are to be prepared in such a way as to provide a straightforward, concise
delineation of capabilities to satisfy the requirements of this RFP. Colored displays,
promotional materials, photographs etc., are not necessary or desired. Emphasis should be
concentrated on conformance to RFP instructions, responsiveness to the RFP requirements,
and on completeness and clarity of content. Digital dividers and clear organization of content
and material are encouraged.
Statement of Qualifications (SOQ)
SOQ must include a Table of Contents and be limited to a maximum of 20 pages
(excluding City's required Certifications listed in Section VIII below; Proposal Cover
Letter, section dividers, table of contents, front/back cover pages). The page limitation
includes all appendices, attachments, and supplemental information. Additionally, SOQ
must include the following:
a. Cover Letter
Proposals shall include a letter signed by a principal or authorized representative who
can make legally binding commitments for the entity. Include type of business entity.
Cover Letter shall not exceed one page.
Cover letter must be addressed to the following City Project Manager:
0
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
CITY OF SANTA ANA
Arturo Rodriguez, Assistant Public Works Maintenance Manager
City of Santa Ana — Public Works Agency
220 S. Daisy Avenue
Santa Ana, CA 92703
b. Services Provided
A description of proposed services to be provided and how they meet the needs of the
City as described in Exhibit I — Scope of Services.
c. Agreement Statement
Proposal shall include a statement outlining your concurrence or reference to concerns
previously submitted with any and all provisions as contained in EXHIBIT II — Sample
Agreement of this RFP (if any).
d. Firm and Team Experience
Proposal shall include a profile of the firm's experience including the following:
i. A general description of the firm, including size and number of employees
working directly with the City on this agreement.
ii. Firm's nearest address serving the City of Santa Ana and headquarters
address.
iii. Name and contact information of the supervising Project Manager/Principal
Agent, to be assigned to the agreement. The Project Manager/Principal
Agent shall be the primary contact person to represent your firm and will be
the person to conduct the presentation, if invited to an interview.
iv. Resumes for all key staff proposed describing relevant experience.
e. Proposed Work Plan
Proposal shall include a statement demonstrating the firm's understanding of the
Scope of Services.
Additionally, proposed work plan shall include Proposers':
i. Anticipated approach to performing services as specified herein;
ii. Suggestions or special concerns the evaluation committee should take into
consideration (if any);
iii. Description of deliverables and implementation plan. Proposer shall submit a
general description of the deliverables, implementation plan, and timeline.
f. References: Attachment B — References shall be submitted for similar projects
performed for state and/or similar government clients.
2. Cost Proposal
All Proposers are required to submit a fixed rate fee with their Cost Proposal. Pricing
instructions should be clearly defined to ensure fees proposed can be compared and
evaluated. Cost Proposal must include a payment schedule if applicable. City reserves
7
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(9)CITY OF SANTA ANA
the right to negotiate compensation and/or payment schedule prior to award of any
resulting agreement. When applicable, if providing hourly rate sheets, Proposer shall not
include rate ranges or averages.
The City shall not provide reimbursement for travel -related expenses, mileage, parking,
lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any
other business expenses, supplies and materials related to providing services as
specified herein. Additional costs will not be considered and will not be reimbursed by the
City, therefore, such costs must be absorbed in Proposer's cost proposal fee structure.
Any language related to travel reimbursement shall be stricken from the document by the
City and if not stricken, shall be deemed invalid.
Proposals shall be valid for a minimum of one hundred eighty (180) days following
Proposal deadline. The cost for developing the Proposal is the sole responsibility of the
Proposer. All Proposals submitted become property of the City.
Pricing shall remain firm for the entire initial Agreement term. Thereafter, any proposed
pricing adjustment for follow-on renewal periods shall be submitted to the City
Representative in writing at least ninety (90) days prior to the new Agreement term. The
City reserves the right to accept, reject, or negotiate any proposed pricing adjustment not
to exceed the Bureau of Labor Statistics Consumer Price Index (CPI) data as follows:
Los Angeles -Long Beach -Anaheim, CA; All Urban Consumers; Not Seasonally Adjusted;
annualized change comparing the most recent month's reported data to the same month
of the prior year. (This information may be found on the U.S. Department of Labor's
website at www.bls.gov.)
H. PROTEST PROCEDURES
Only respondents who have actually submitted a proposal may file a "protest" to an RFP
with the City's Purchasing Department. In order for a Proposer's protest to be considered
valid, the protest must:
1. Be filed in writing before 5:00 p.m. of the 5th business day following the posting of RFP
Results/Notice of Intent to Award on the City's online bidding system;
2. Clearly identify the specific irregularity or accusation;
3. Clearly identify the specific City staff determination or recommendation being protested;
4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and
5. Include all relevant, supporting documentation with the protest at time of filing.
If the protest does not comply with each of these requirements, it will be rejected as invalid. If
the protest is valid, the City's Purchasing Manager, or other designated City staff member,
shall review the basis of the protest and all relevant information. The decision from the
Purchasing Manager, or her/her designee, is final and no further appeals will be considered.
8
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(9)CITY OF SANTA ANA
VII. CERTIFICATIONS (ATTACHMENTS)
In addition to the SOQand Cost Proposal, the following forms, included in this RFP, shall be
signed and included as part of the proposal submittal package:
• Attachment A:
Proposer's Certification and Proposal Item Pricing
• Attachment B:
References
• Attachment C:
Proposer's Statement
• Attachment D:
Non -Collusion Affidavit
• Attachment E:
Non -Lobbying Certification
• Attachment F:
Non -Discrimination Certification
• Attachment G:
Subcontractor Designation Form
The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed
as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals
submitted and no representation is made hereby that any commitment will be awarded pursuant
to this RFP or otherwise.
PLEASE NOTE:
• All forms above must be signed by a representative of the Firm that is legally
authorized to contractually bind the Proposer.
• City will not waive notarization requirement when applicable on any of the
required attachments.
Vill. REFERENCES
Contractor shall provide three (3) references from other similar public agencies for which services
similar to those specified in this RFP have been performed, including contact names and
telephone numbers. Contracts listed must have a minimum award amount of $200,000 in
order to be used as references. Use ATTACHMENT B — References. The respondent grants
permission for the City to contact any individuals listed as references.
City may disqualify a Proposer if:
• References fail to substantiate Proposer's description of services and
deliverables provided; or
• References fail to support that Proposer has a continuing pattern of providing
capable, productive, and skilled personnel, or
• City is unable to reach the point of contact with reasonable effort. It is the
Proposer's responsibility to inform the point of contact(s) of normal City
working hours.
IX. MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractor shall procure and maintain for the duration of the agreement, the following insurance
coverages:
9
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(9)CITY OF SANTA ANA
MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall
be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering
CGL on an "occurrence" basis, including products and completed operations, property damage,
bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence
and $2,000,000 aggregate.
�any
Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1
auto), with combined single limits of $1,000,000. In the event Contractor does not maintain
commercial automobile liability insurance, City will accept evidence of personal automobile
insurance with existing limits, which can be lower than $1,000,000.
• Workers' Compensation (W/C): as required by the State of California, with statutory
limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per
employee, per policy for bodily injury or disease. This requirement can be waived if Contractor
has no employees.
If Contractor maintains broader coverage and/or higher limits than the minimums shown above,
City requires and shall be entitled to the broader coverage and/or the higher limits maintained by
Contractor. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees,
agents, and volunteers are to be covered as additional insureds with respect to liability arising
out of work or operations performed by or on behalf of the Contractor including materials,
parts, equipment, and personnel furnished in connection with such work or operations.
2. All required insurance policies: Insurance company(ies) agrees to waive all rights of
subrogation against City, its City Council, its officers, officials, employees, agents, and
volunteers for losses paid under the terms of any policy which arise from work performed by
Contractor for City.
3. All required insurance policies: For any claims related to this contract, Contractor's insurance
coverage shall be primary and any insurance maintained by City, its City Council, its officers,
officials, employees, agents, or volunteers shall not contribute with it.
4. All required insurance policies: A severability of interest provision must apply for all the
additional insureds, ensuring that Contractor's insurance shall apply separately to each
insured against whom a claim is made or suit is brought, except with respect to the insurer's
limits of liability.
5. Each insurance policy required herein shall provide that coverage shall not be canceled,
suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or materially
changed except after thirty (30) days prior written notice has been given to City. Ten (10) days
prior written notice shall be provided to City for policy cancellation or non -renewal due to non-
payment.
10
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
CITY OF SANTA ANA
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana,
Attention: (Name of Department Staff Responsible for Agreement), Address of Department
Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of the event
should be included in the Description of Operations section of each certificate.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by the City. City may require Contractor
to purchase coverage with a lower retention or provide proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California
with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
Verification of Coverage
Contractor shall furnish City with original Certificates of Insurance including all required
amendatory endorsements (or copies of the applicable policy language effecting coverage
required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy
listing all policy endorsements to Entity before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive Contractor's obligation to provide them.
City reserves the right to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
Claims Made Policies
If any of the required policies provide coverage on a claims -made basis:
1. The retroactive date must be shown and must be before the date of the contract or the
beginning of work.
2. Insurance must be maintained and evidence of insurance must be provided for at least three
(3) years after completion of work.
3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy
form with a retroactive date prior to the contract effective date, Company must purchase
"extended reporting" coverage for a minimum of three (3) years after completion of work.
Subcontractors
Contractor shall require and verify that all sub -contractors maintain insurance meeting all the
requirements stated herein, and Contractor shall ensure that City is an additional insured on
insurance required from sub -contractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances.
X. SELECTION PROCEDURES & CRITERIA
A. Evaluation: The City will establish a proposal review committee. The review committee will
evaluate proposals based on the response to the RFP, which includes adherence to outlined
directions and format, and the City evaluation criteria set forth below.
11
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
CITY OF SANTA ANA
B. Scoring Criteria: Proposers will be ranked by the review committee based on the following
criteria:
CATEGORY
POINTS
Responsiveness to RFP
• Proposal's compliance with the requirements of this RFP.
• Scope of Services offered including ability to provide optional
services.
• The value to any new and/or innovative product or service
15
suggestions or other new ideas and enhancements.
• Ability to meet performance schedule
Experience of Firm and Personnel
• The experience, resources, and qualifications of the firm and
individuals assigned to this account, including manager, supervisor
35
and assigned staff.
Proposed Pricing
50
• Reasonableness of Cost
References
• References that are similar in size and project scope to the City.
PASS/FAIL
TOTAL POSSIBLE SCORE
100
Before interviews — if held
Interviews
• The City reserves the right to conduct interviews with the highest -
rated firm(s). In the event the City does perform an interview process,
20
the following is the maximum number of additive points that may be
applied to the proposal score. Total possible score may exceed 100
points.
C. Rankings: A final score will be calculated for each submitted proposal and used to rank
Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only
those proposals receiving a score above 70 will be considered for award. The City reserves
the right to award the contract to any proposer(s) with a score above 70. The review
committee will evaluate proposers based on their response to the RFP and the City
evaluation criteria set forth above.
D. Interviews: The review committee may invite the proposers to interview. If invited to interview,
Proposers must be prepared to include key personnel in the interview and/or presentation.
The City reserves the right to seek additional information from any or all Proposers invited to
present proposals. A final score will be calculated for each submitted proposal and used to
rank Proposers. City reserves the right to begin negotiations and enter into a contract without
12
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(9)
CITY OF SANTA ANA
holding interviews, or further discussions. If interviews are held, up to a maximum of three
proposers will be invited for the interviews based on final proposal score.
E. Selection: The City is under no obligation to accept any proposal and reserves the right to
negotiate with respondents as to fees and terms. The City may reject proposals at its sole
discretion. If proposal fails to satisfy any requirements outlined in this RFP, it may be
considered non -responsive and may be rejected.
The City shall not be obligated to accept the lowest priced proposals, but will make awards
in the best interests of the City after all factors have been evaluated. The review committee
will recommend the qualified Proposers to the City Council or City Manager for award of
contract, as appropriate.
XI. WITHDRAWALS
Proposers are responsible for verifying all prices and information before submitting a proposal.
Prior to the proposal due date, the Proposer or Proposer's representative may withdraw the
proposal by providing written notice of the proposal withdrawal to the City Contact/Project
Manager. Verbal or telephonic withdrawals are not permissible.
XII. GENERAL TERMS AND CONDITIONS
A. AMERICANS WITH DISABILITIES ACT
The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans
with Disabilities Act of 1990 ("ADA"), 42 USC §§ 12101 et seq., and its implementing
regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against
persons with disabilities nor against persons due to their relationship to or association with a
person with a disability. Any contract entered into by the awarded Contractor (or any
subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph.
B. CITY BUSINESS LICENSE
The selected proposer must obtain a City of Santa Ana Business License prior to the
execution of a contract and must provide a copy to the Buyer assigned to this RFP. The
awarded party shall maintain a current business license throughout the term of the resulting
contract. Procedure to obtain a City of Santa Ana Business License is available by contacting
the Finance and Management Services, Business Tax Office at (714) 647-5447 or on the
City's website: www.santa-ana.org
C. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is
made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The
City reserves the right to accept or reject the combined or separate components of this
proposal in part or in its entirety or to waive any minor inconsistency, informality or technical
defect in the proposal.
D. CONFLICT OF INTEREST
Contractor shall exercise reasonable care and diligence to prevent any actions or conditions
that could result in a conflict with the best interests of the City. This obligation shall apply to
the Contractor; the Contractor's employees, agents, and Subcontractors associated with
13
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(9)
CITY OF SANTA ANA
accomplishing work and services hereunder. The Contractor's efforts shall include, but not
be limited to, establishing precautions to prevent its employees, agents, and Subcontractors
from providing or offering gifts, entertainment, payments, loans or other considerations which
could be deemed to influence or appear to influence City staff or elected officers from acting
in the best interests of the City.
Each Proposer must disclose any existing or potential conflict of interest relative to the
performance of the contractual services resulting from this RFP. Any such relationship that
might be perceived or represented as a conflict should be disclosed. The City reserves the
right to disqualify any Proposer on the grounds of actual or apparent conflict of interest.
No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded
a Contract for the provision of services, the delivery of supplies, or the provision of any other
related action which is required, suggested, or otherwise deemed appropriate as an end
product of this Contract. Therefore, Contractor is precluded from contracting for any work
recommended as a result of this Contract.
E. CONTRACTOR'S EXPENSE
Pre -Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to
entering into a formal contract. Costs of developing a response to this RFP, are entirely the
responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre -
contractual expenses are not to be included in the cost proposal. Pre -contractual expenses
include, but are not limited to, preparation of the proposal, submission of the proposal and
additional information, attendance at pre -proposal conference, negotiating any matter related
to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date
of award and execution, if any, of the contract.
Other Expenses: The Contractor will be responsible for all costs related to photo copying,
telephone communications, fax communications, and parking while on City sites during the
performance of work and services under this Contract.
F. CONTRACTOR'S PROJECT MANAGER/KEY PERSONNEL
Except as formally approved by the City, the key personnel identified in Contractor's proposal
shall be the individuals who will actually complete the work. Changes in staffing must be
reported in writing and approved by the City. The City shall have the right to require the
removal and replacement of the Contractor's Project Manager and key personnel under the
awarded contract. The City shall notify the Contractor in writing of such action. The City is
not required to provide any reason, rationale, or additional factual information if it elects to
request any specific key personnel be removed from performing services under the awarded
contract. The City shall review and approve the appointment of the replacement for the
Contractor's personnel. Said approval shall not be unreasonably withheld.
Standards of Conduct: Contractor's personnel shall be courteous and maintain good working
relationships with all stakeholders, state or outside agencies, other team members and staff
within the City.
G. COST PROPOSAL
The awarded Contractor agrees to provide the purchased services at the costs, rates, and
fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees
shall be payable to the awarded Subcontractor for implementation of their proposal.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
14
(9)
CITY OF SANTA ANA
H. DATA RETENTION
Contractor shall be responsible for retaining data, records, and documentation for the
preparation of required items. These materials shall be made available to and as requested
by City.
All materials, documents, data or information obtained from the City Data files or any City
medium furnished to Contractor in the performance of an awarded contract will at all times
remain the property of the City. Such data or information may not be used or copied for direct
or indirect use by Contractor after completion or termination of this Contract without the
express written consent of the City. All materials, documents, data or information, including
copies, must be returned to the City at the end of the contract.
All data, documents and other products used, developed, or produced during response
preparation of the RFP will become property of the City. All responses to the RFP shall
become property of the City. Proposer information identified as proprietary shall be
maintained confidential, to the extent allowed under the California Public Records Act.
I. DRUG -FREE WORKPLACE
The awarded Contractor certifies compliance with Government Code Section 8355 in matters
relating to providing a drug -free workplace. Failure to comply with these requirements may
result in suspension of payments under the Contract or termination of the contract or both,
and the Contractor may be ineligible for award of any future City contracts.
J. EXAMINATION
Proposer represents that it has thoroughly examined and become familiar with the services
and responsibilities required this RFP and that it is capable of effectively and efficiently
performing quality work to achieve the City's objectives. Any attachments referenced herein
or any interpretations, clarifications or amendments subsequently posted in relation to this
RFP are fully incorporated.
Any irregularities or lack of clarity in the RFP should be brought to the designated City
Contact/Project Manager's attention as soon as possible so that corrective addenda may be
furnished to prospective Proposers.
Proposals which appear unrealistic in the terms of technical commitments, lack of technical
competence, or are indicative of failure to comprehend the complexity and risk of this
contract, may be rejected.
K. EXECUTION OF AGREEMENT
Upon successful negotiations, the City and the selected Proposer will enter into an
Agreement similar to that as shown in EXHIBIT II — Sample Agreement of this RFP. If a
Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being
notified of selection under this RFP, the City reserves the right to disqualify them without any
further obligation
L. FISCAL NONFUNDING CLAUSE
In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
retain the right to notify the provider of such occurrence in writing at least thirty (30) days
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
15
(9)
CITY OF SANTA ANA
before the end of the current fiscal period and terminate the contract on the last day of the
current fiscal period without penalty or expense to the City.
M. INDEPENDENT CONTRACTOR
Contractor is considered an independent Contractor and neither Contractor, its employees,
nor anyone working under Contractor will be considered an agent or an employee of City.
Neither Contractor, its employees, nor anyone working under Contractor, will qualify for
workers' compensation or other fringe benefits of any kind through City.
N. JOINT OFFERS/SUBCONSULTANTS
Where two or more Proposers desire to submit a single proposal in response to this RFP,
they should do so on a prime sub -consultant basis. The City intends to contract with a single
firm, also known as the prime, and not with multiple firms doing business as a joint venture.
Should the use of sub -consultants be offered, the Proposer shall provide the same
assurances of competence for the sub -consultant plus the demonstrated ability to manage
and supervise the subcontracted work. Sub -consultants shall not be allowed to further
subcontract with others for work under the Agreement. The provisions of the Agreement shall
apply to all sub -consultants in the same manner as the Proposer. The proposer is responsible
for all the actions taken by their sub -contractor.
The City reserves the right to reject, replace and approve any and all Subcontractors. All
Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right
to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the
prime Contractor and the City shall assume no liability of such Subcontractors.
O. LITIGATION STATUS
Each Proposer must include in its proposal a complete disclosure of any alleged significant
prior or ongoing contract failures, any civil or criminal litigation or investigation pending which
involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to
comply with the terms of this provision will disqualify any proposal. The City reserves the
right to reject any proposal based upon the Proposer's prior history with the City or with any
other party, which documents, without limitation, unsatisfactory performance, adversarial or
contentious demeanor, significant failure(s) to meet contract milestones or other contractual
failures.
P. NEGOTIATIONS
The City reserves the right to negotiate final contract terms with any Proposer selected,
including but not limited to pricing, hourly labor rates and disposal charges. The contract
between the parties will consist of the RFP together with any modifications thereto, and the
awarded Contractor's proposal, together with any modifications and clarifications thereto that
are submitted at the request of the City during the evaluation and negotiation process. In the
event of any conflict or contradiction between or among these documents, the documents
shall control in the following order of precedence: the final executed contract, the RFP, any
modifications and clarifications to the awarded Contractor's proposal, and the awarded
Contractor's proposal. Specific exceptions to this general rule may be noted in the final
executed contract.
Negotiations shall be confidential and not subject to disclosure to competing Contractors
unless and until an agreement is reached. If contract negotiations cannot be concluded
16
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(9)CITY OF SANTA ANA
successfully, the City reserves the right to negotiate a contract with another Contractor or
withdraw the RFP.
Q. NON -PAYMENTS
Note that payments will NOT be made for any unsatisfactory work until corrected. In the event
of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30)
working days to cure the alleged breach.
R. OWNERSHIP OF DOCUMENTS
The City has permanent ownership of all directly connected and derivative materials produced
under this contract by the Contractor. All documents, reports and other incidental or derivative
work or materials furnished hereunder shall become and remains the sole property of the City
and may be used by the City as it may require without additional cost to the City. Contractor
shall provide the City copies of documents upon its request at any time. None of the documents,
reports and other incidental or derivative work or furnished materials shall be used by the
Contractor without the express written consent of the City.
S. PARKING
The City will not provide free parking and/or reimbursement for the cost of parking while
providing services and conducting business with the City.
T. PROFESSIONAL STANDARDS
Contractor staff shall be courteous to the public and City staff utilizing facilities where
Contractor is performing work, but shall be responsive only to the requests of the City's
Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or
designee.
Contractor acknowledges that City locations consist of public -use facilities and recognizes
the obligation to ensure Contractor personnel and agents maintain the highest level of
professional standards in attire, decorum, and interaction with the public and City personnel.
U. PROJECT MANAGER
The selected Proposer will assume responsibility for all services in its proposal. The selected
Proposer shall identify a sole point of contact, Project Manager, with the greatest
knowledge in regard to the required service operations and contractual matters, including
payment of any and all charges resulting from the Agreement.
V. PROPOSAL VALIDITY
Services, pricing, and warranties indicated in a Proposer's Proposal must be valid for a period
of 180 days at minimum after the submission of the Proposal.
W. PUBLIC AGENCIES
Other public agencies, as defined by California Government Code Section 6500, may choose
to use the terms of this Contract, subject to Contractor's acceptance. The City is not liable or
responsible for any obligations related to a subsequent contract between Contractor and
another public agency.
X. PUBLIC RECORDS
Proposals will become public record after the award of a contract unless the proposal or
specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly
17
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
CITY OF SANTA ANA
label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees
to indemnify and defend the City for honoring such a designation. The failure to so label any
information that is released by the City shall constitute a complete waiver of any and all claims
for damages caused by any release of the information. Proposer information identified as
proprietary shall be maintained confidential, to the extent allowed under the California Public
Records Act.
Y. SUBCONTRACTORS
Proposals in response to this RFP must identify any Subcontractors, and outline the
contractual relationship between the Awarded Subcontractor and each Subcontractor. An
official of each proposed Subcontractor must sign, and include as part of the proposal
submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read
and will agree to abide by the awarded Contractor's obligations. Any Subcontractor proposed
after award of contract must be approved by the City before commencement of work.
The City will look solely to the awarded Contractor for the performance of all contractual
obligations which may result from an award based on this RFP, and the awarded Contractor
shall not be relieved for the non-performance of any or all Subcontractors.
XIII. ADDITIONAL TERMS AND CONDITIONS FOR PUBLIC WORKS PROJECTS
A. PREVAILING WAGE
The Director of the Department of Industrial Relations of the State of California has
ascertained the prevailing rate of per diem wages in dollars, based on a working day of eight
hours, for each craft or type of worker or mechanic needed to execute any construction or
maintenance contract, which may be awarded by Public Works. The current prevailing wage
rates as adopted by the Director of the Department of Industrial Relations are incorporated
herein by reference and may be accessed at http://www.dir.ca.gov/ (General Prevailing
Wage determination made by the Director of Industrial Relations / Pursuant to California
Labor Code Part 7, Chapter 1, Article 2, Section 1770, 1773 and 1773.1).
Contractor is required to pay the prevailing wage rate referred to above and is responsible
for selecting the craft/classification of workers which will be required to perform this service
in accordance with the Contractor's method of performing the work. Pursuant to Section 1775
of the Labor Code (State of California) Contractor shall forfeit $50 for each calendar day, or
portion thereof, for each worker paid less than the stipulated prevailing wage rates for any
public work done under this Contract or by any subcontractor.
Prevailing Wage Compliance and Monitoring
Contractor is aware of the requirements of the California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirement on "public works" and "maintenance" projects. Since the
services are being performed as part of an applicable "public works" or "maintenance"
project, as defined by Prevailing Wage Laws and since the total compensations is $1,000 or
more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide
Contractor with a copy of the prevailing rates of per diem wages in effect at the
commencement of this Agreement/Contact. Contact shall make copies of the prevailing rates
of per diem wages for each craft, classification or type of worker needed to execute the
Services available to interested parties upon request, and shall post copies at the
18
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(9)
CITY OF SANTA ANA
Contractor's principal place of business and at the job site. Contractor shall defend,
indemnify and hold the City, its elected officials, officers, employees and agents free and
harmless from any claim or liability arising out of any failure or alleged failure to comply with
the Prevailing Wage Laws.
B. DIR REGISTRATION
This project is a public work and subject to the following: No contractor or subcontractor may be
listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless
registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5
[with limited exceptions from this requirement for bid purposes only under Labor Code section
1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with the Department
of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to
compliance monitoring and enforcement by the Department of Industrial Relations. Contractors
are further cautioned that certified payrolls shall be submitted electronically directly to the
Department of Industrial Relations.
C. CAL -OSHA VEHICLE REGULATION
All vehicles must meet California Motor Vehicle and Cal -OSHA regulations and all other
applicable codes required for vehicle use on the roads or highways in the state of California.
D. QUALITY ASSURANCE
Contractor shall provide laborers and supervisors who are thoroughly familiar with the type
of construction involved and materials and techniques specified.
E. CONSTRUCTION WASTE MANAGEMENT
Contractor shall keep work areas clean and free from any debris, rubbish, hazardous waste
and non -usable material resulting from the work under this Contract and shall be disposed
of at the completion of each work day by the Contractor. Hazardous waste must be disposed
of in accordance with the Resource Conservation and Recovery Act and all other applicable
federal, state, and local laws and regulations.
F. CHEMICALS
Handling and delivery of all materials must comply with all local, State, and Federal safety
regulations and must maintain appropriate hazardous material transportation and handling
certifications and licensing as applicable.
G. SAFETY PROGRAM REQUIREMENTS
Work Site Safety shall be as defined by the Standard Specifications and these special
provisions:
Contractor shall be solely responsible for ensuring that all work performed under the contract
is performed in strict compliance with all applicable Federal, State and local occupational
safety regulations. Consultant/Contractor shall provide at its expense all safeguards, safety
devices and protective equipment, and shall take any and all actions appropriate to providing
a safe Project site.
The following is required in addition to the requirements of the Standard Specification:
a. Contractor shall train all employees, or subcontractor personnel in the
work practices necessary to safely perform his or her job.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
19
(9)
CITY OF SANTA ANA
b. Contractor shall identify all known potential hazards related to the work performed
and train all employees and subcontractor personnel on how to handle the potential
hazards.
c. Contractor, their employees and subcontractors shall follow all safety rules and safe
work practices.
d. Contractor will immediately notify the City of any significant and/or unusual hazards
found during the course of work.
e. Contractor shall submit copies of Safety Data Sheets (SDS) for all hazardous
materials to be utilized on site in the performance of work.
f. Contractor is solely responsible for the legal disposal of hazardous waste generated
in the performance of their work.
Safety Indemnification: To the extent allowed by law, the Contractor agrees to
defend, indemnify and hold harmless the City, its officers, employees and agents
from and against any and all investigations, complaints, citations, liability, expense
(including defense costs and legal fees), claims and/or causes of action for damages
of any nature whatsoever, including but not limited to injury or death to employees
of the Contractor, its subcontractors or City, attributable to any alleged act or
omission of the Contractor or its subcontractors which is in violation of any Cal OSHA
regulation. The obligation to defend, indemnify and hold harmless includes all
investigations and proceedings associated with purported violations of Section
336.10 of Title 8 of the California Code of Regulations pertaining to multi -employer
work sites. The City may deduct from any payment otherwise due the Contractor any
costs incurred or anticipated to be incurred by the Agency, including legal fees and
staff costs, associated with any investigation or enforcement proceedings brought
by Cal OSHA arising out of the assigned work.
H. OTHER SAFETY REQUIREMENTS
Contractor shall take all reasonable precautions, as directed by the City, or in the absence of
such direction, in accordance with sound industrial practices, to safeguard and protect City
property and adjacent property. Damages to properties caused by Contractor's negligence shall
be repaired at no cost (both labor and material) to the City.
Contractor is responsible for advising and ensuring compliance by Contractor's employees
with all applicable environmental and hazardous materials handling laws and regulations.
Contractor shall provide City a full report of damage to City property and/or equipment by
Contractor's employees. All damage reports shall be submitted to the Site Coordinator within
twenty-four (24) hours of occurrence.
Contractor shall provide, erect, and maintain all warning devices (i.e., barricades, cones, etc.)
as required or necessary to ensure the safety of the public, City, and Contractor's employees.
SPILL LIABILITY
The City does not assume liability for spills or other releases of hazardous wastes which are
caused by the negligence of the contractor once hazardous waste materials are in the
possession of the contractor or transported off site.
RECORDKEEPING AND REPORTS
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
20
(9)
CITY OF SANTA ANA
Contractor is required to provide upon request, detailed data and information required by the
City. Information may include: generator EPA ID, contractor EPA ID, generator name, waste
description, manifest number and line number, date waste shipped, disposal and recycling
facilities utilized, final disposal method utilized, quantity shipped (pounds), waste profile
number, and any additional information requested.
All records and reports shall be available in electronic (including Excel, Word, and PDF
Format) and hard copy format at all times during the term of the contract.
XIV. AWARD OF AGREEMENT
Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful
negotiation of final contract terms.
A. EXECUTION OF AGREEMENT
A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. "Proposer"
will hereinafter be referred to as "Consultant' or "Contractor" in standard agreement. The
term of the agreement will begin after the agreement is fully executed, and all required bonds,
insurance documents and contents of the payment information packet have been received
and approved.
XV. IMPLEMENTATION
A. KICK-OFF MEETINGS
The successful proposer will be required to meet with City staff prior to commencement of
services or at any time as required by the City, to discuss and agree on operational issues
including transition of services and scheduling.
21
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(a
CITY OF SANTA ANA
EXHIBIT I
SCOPE OF SERVICES
Contractor shall perform services as set forth below and furnish all labor, equipment, materials, and
supervision to perform landscape maintenance as described herein including, but no limited to, the
following:
I. GENERAL REQUIREMENTS
Compliance with Applicable Laws and Regulations
a. Contractor shall perform all requirements under and in strict observance of and
compliance with all applicable laws, regulations, ordinances, codes and any other
legislative or statutory requirements.
b. Contractor warrants that the performance of services under this contract shall be
compliant with the current requirements of the Occupational Safety and Health Act
(OSHA) and as it may be amended or updated throughout the term of this contract.
2 All locations and quantities are subject to change at any time in order to respond to
unforeseen situations that may arise.
a. City will provide Contractor with as much advance notice as reasonably possible
to allow Contractor to adjust schedules and workforces accordingly.
a Oversee work -forces to ensure that work is being performed with all due diligence,
quickly, and thoroughly and for all the designated work area.
4. Perform scheduled and random checks with Project Manager or designee to ensure
that all work is being performed satisfactorily.
5. Provide courteous interaction, direction, information, and referrals to all visitors,
property owners, Police Officers, other City employees, or related agencies.
6. Anticipated Service Levels
a. Provide the required number of laborers, technicians, supervisors, and workers as
specified below and throughout these specifications.
The City has determined these are the required staffing levels necessary
to accomplish all of the work requirements within the allotted hours as
indicated in the specifications.
b. Provide four (4) crews (12 laborers) each day (Monday — Friday) for scheduled
work.
i. Contractor shall provide two (2) Irrigation Technicians as well as to conduct
daily maintenance, troubleshooting, repairs and necessary work to ensure
22
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
aCITY OF SANTA ANA
irrigation systems are operating properly.
c. From time -to -time and site -to -site, more workers will be needed and Contractor
must provide additional workers at the rates stated in Attachment A for services
requested by the Project Manager or his/her designee.
d. City reserves the right to adjust the staffing levels based on the available budget
allocated each year as part of the City's annual budget process.
II. LANDSCAPE MAINTENANCE CREWS
1. Landscape Maintenance Crews shall be responsible to clean and maintain medians
by removing weeds, trash, debris, mowing were applicable and other associated
landscaping duties in order to maintain medians in a clean and attractive state.
2 Contractor to provide four (4) Crews as follows:
Crew size = Three (3) Laborers (12 laborers total)
3. Provide the necessary labor, materials and equipment to remove weeds from all
medians, linear parks, sidewalk areas, planters, and public lots.
4. Provide the crews daily. The assignments may change during the day to respond to
urgent requests.
a. Homeless camp debris removal may occur several times a week.
5. Remove by hand or mechanical means, all weeds from medians, sidewalk and street
curb joint.
6. Remove the trash encountered in areas immediately adjacent to street medians
including gutters, storm drains, culverts, and bike lanes.
7. Maintain and clean the tree wells to enhance appearance and cleanliness of City
parkway tree wells by removing weeds and litter.
8. Remove all unwanted natural or environmental materials, including, but not limited to:
a. Bio-waste,
b. Hypodermic needles,
c. Dirt,
d. Silt,
e. Feces,
f. Soot, and
g. Weeds
9. Clean, cut, clear, and remove weeds and remove of light -to -medium amounts of trash
by using hand-held equipment like weed eaters, rakes, brooms, and leaf blowers.
a. Leave no piles, or residue with rake marks.
b. Sidewalk surface shall be clean of leaves, litter, and dirt.
23
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
(9)CITY OF SANTA ANA
10. Crew must be self -directed and report directly to the main office of Contractor.
11. Crew must be "on -call" and carry a dedicated cell phone and be available during
normal business hours on all workdays.
12 The Contractor shall collect all clippings, trimmings, cuttings, rubbish and debris, and
posted signs at all work sites and dispose of same in a lawful manner per contract
requirements at the Contractor's expense.
la All trash and debris shall be removed from all worksites the same day.
14. The Contractor shall rake, hand remove, or vacuum leaves that are not absorbed by
planting.
a. This shall be done as often as required to maintain a neat appearance, or prevent
plants from being smothered by seasonal leaf drop at least weekly or as directed
by Projects Manager or designee.
15. After heavy windstorms, the entire contract area shall be cleaned of litter, fallen
branches, etc.
a. Contractor shall respond to calls from Projects Manager or designee immediately.
b. Contractor shall patrol all areas during heavy windstorms for trees down, fallen
branches, hanging branches, debris, and other potential hazards.
16. The Contractor shall keep sidewalks and all paved areas in the medians and under
overpasses swept and cleaned of any debris, weeds, dirt or soil.
a. Tree wells shall be maintained weed free.
17. Additional duties that may be required of the Median Crew may include the following:
a. Clear catch basins during winter rain and storms,
b. Fill sandbags,
c. Remove extra trash and debris generated by special events,
d. Remove litter and vegetation at City -owned parcels,
e. Remove homeless camp debris, and
f. Assist street sweepers in debris removal during weather events, such as wind or
rain.
III. IRRIGATION TECHNICIAN
1. Provide two (2) Irrigation Technicians to perform daily inspections and routine irrigation
systems repairs.
2 The Irrigation Technician shall physically inspect (by manual or semi -automatically
running the Controller) the operation of all systems weekly.
a. The Irrigation Technician shall maintain all sprinkler systems in such a way as to
guarantee proper coverage and full working capability, and make whatever
adjustments are necessary, including but not limited to:
i. Adjustment of heads or inserts, or
ii. Replacing of inserts, etc., to prevent excessive over spray/runoff into street
right-of-ways or other areas not intended to receive irrigation over
24
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
(9)
CITY OF SANTA ANA
spray/runoff
b. A visual inspection of all irrigated areas shall occur, more often, but not less than
one time per week.
i. All areas receiving marginal coverage shall be irrigated by a portable
irrigation method. The Irrigation Technician shall furnish all hoses, nozzles,
sprinklers, etc., necessary to accomplish this supplementary irrigation.
ii. Care shall be exercised to prevent waste of water, erosion, and/or
detrimental seepage into existing underground improvements or structures
3. The Irrigation Technician shall turn off irrigation system during periods of rainfall and
times when suspension of irrigation is desirable to conserve water while remaining
within the guidelines of horticulturally acceptable maintenance practices as
determined by the Projects Manager or designee.
a. When the Projects Manager or designee acknowledges the necessity to turn on
the water once again, all controllers shall be activated within twenty-four (24) hours.
b. After 24 hours, the Projects Manager or designee at his discretion may elect to
activate the controllers with City forces and deduct estimated time plus overhead
from the Contractor's monthly invoice.
4. Contractor shall submit a monthly irrigation report to the Projects Manager or
designee.
a. The report shall be of the format required by the Projects Manager or designee
and shall include, but not be limited to:
i. Controller location,
ii. Address, type of controller,
iii. Number of stations,
iv. Schedule, and run times for each station, turf, ground cover or shrub
irrigation,
v. Condition of site, and
vi. Repairs made for each station.
5. Irrigation Technician shall maintain a log at each controller location.
6. Irrigation Technician shall provide efficient use of water at all times.
a. The controllers shall be programmed and monitored to maintain adequate
moisture, optimal for growth and appearance, while eliminating excessive runoff.
i. Adequate soil moisture shall be determined by:
1. Visual observation, plant resiliency, and turgidity,
2. Rxamining cores removed by soil probe,
3. Moisture sensing devices, and
4. Programming irrigation controllers accordingly
ii. Considerations must be given to:
1. Soil texture,
2. Structure,
3. Porosity,
4. Water holding capacity,
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
25
(9)
CITY OF SANTA ANA
5. Drainage,
6. Compaction,
7. Precipitation rate,
8. Runoff,
9. Infiltration rate,
10. Percolation rate,
11. Evapotranspiration,
12. Seasonal temperatures,
13. Prevailing wind condition,
14. Time of day or night,
15. Type of plant and root structure
7. Irrigation Technician shall be responsible for and bear the cost of service and repair
to all irrigation components from the remote control valve, downstream (including the
remote control valve).
a. The responsibility includes, but is not limited to:
i. The remote control valve,
ii. Flow sensors,
iii. Lateral lines,
iv. Fittings,
v. Risers,
vi. All sprinkler heads, and
vii. Drip irrigation components
8. Monitoring Systems: Irrigation Technician shall weekly inspect the irrigation systems
for broken and clogged heads, malfunctioning or leaking valves, or any other condition,
which hampers the correct operation of the system.
a. Authorization must be obtained from the Project Manager or designee before
proceeding with work not covered under normal maintenance work and the
malfunctioning sprinkler system area shall be irrigated by a portable irrigation
method until all authorized repairs have been completed to the Project Manager or
designee's satisfaction.
b. Each irrigation controller(s) and system shall be checked weekly for proper water
scheduling and coverage.
c. Make all necessary adjustments to heads, which throw onto roadways, walkways,
windows, or out of intended area of coverage.
d. Irrigation Technician shall clean and adjust sprinkler heads as needed for proper
coverage.
e. Each system shall be manually operated at the irrigation controller and observed
on a bi-monthly basis.
f. Controllers shall be programmed to water during nighttime hours between
approximately midnight and 7:00 a.m.
i. No watering shall occur during the daytime unless associated with irrigation
check/repairs or with prior approval by the Projects Manager or designee.
9. Irrigation Technician shall provide irrigation personnel fully trained in all phases of
landscape irrigation systems operation, maintenance, adjustment, and repair.
a. This is to include:
i. Diagnosis and repair of controllers,
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
KE
(9)
CITY OF SANTA ANA
ii. Valve wires,
iii. Control valves,
iv. Lateral lines,
v. Gate valves,
vi. Main lines,
vii. Strainers,
viii. Pressure regulators,
ix. Backflow devices,
x. Moisture sensors,
A. Master valves, and
xii. Electric pedestals.
b. Irrigation Technician shall maintain an adequate stock of medium and high usage
items for repair of all irrigation systems.
10. Automatic controllers and/or enclosures shall be locked while unattended.
11. All controller enclosures must be painted in approved colors, as needed, to prevent
rusting and maintain good appearance.
a. System Maintenance: Once a year during the month of March, Irrigation
Technician shall:
i. Wipe down the equipment in the irrigation controller cabinet to remove all
dust and dirt,
ii. Clean all electrical connections,
iii. Install bait traps for control of ants,
iv. Replace batteries as required,
v. Clean and remove intruding soil in valve boxes and
vi. Replace gravel, as originally specified
12. Repairs made to the irrigation system must be made in accordance with the system's
original design with products equal to or higher quality than currently provided.
a. Workmanship shall be performed in accordance with industry standards.
13. Irrigation Technician shall be responsible for regular monitoring of all systems and
correcting for:
a. Coverage,
b. Adjustment, and
c. Clogging of lines and other sprinkler components.
14. All irrigation systems shall be inspected and adjusted on a weekly basis or more
frequently as required, considering the water requirements of each remote control
valve.
a. A written irrigation tracking sheet indicating the system location, date inspected,
and watering schedule shall be submitted to the Projects Manager or designee at
the end of each week.
15. Irrigation Technician shall observe and note deficiencies occurring from the original
design of facilities and review these findings with the Projects Manager or designee
so necessary improvements can be considered.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
27
aCITY OF SANTA ANA
16. All leaking or defective piping, valves, or other system components shall be repaired
within twenty-four (24) hours of detection.
17. Contractor will keep system in operation by valve or head adjustment to keep all
systems operating at manufacturer's recommended operating pressure.
a. This shall be accomplished by valve throttling pressure gaging.
i. The valves should be throttled to prevent sprinkler heads from fogging,
allowing droplets for effective watering.
b. The Projects Manager or designee may request a coverage test to evaluate proper
settings, timing, usage, or maintenance of system
18. Contractor shall be responsible for periodic inspection of surface drains located within
the landscaped areas.
a. These drains shall be checked to assure proper functioning.
b. Remove any debris or vegetation that might accumulate at the inlet and prevent
proper flow of water
IV. TRASH REMOVAL AND DISPOSAL:
1. The trash likely to be encountered during the course of cleaning includes but is not
limited to:
a. Litter,
b. Trash,
C. Bio-waste and hypodermic needles,
d. Plastic and cardboard containers,
e. Plywood,
f. Wsed lumber,
g. Discarded furniture, and
h. Small appliances, toys and other household items
2 Remove and dispose of items listed above according to all applicable laws, codes,
and requirements.
a Note that trash removal is incidental to weed removal by either crew. It is included so
that the areas looks clean after the weed removal work is completed.
4. Trash removal and disposal will be at the Contractors expense and must be included
in the hourly price.
V. OPTIONAL AS -NEEDED: WEED ABATEMENT, DEBRIS REMOVAL, WEED SPRAYING
SERVICES
1. Crew Size: varies depending on need; City estimates, but does not guarantee or imply
guarenteed hours per year for City -requested optional as -needed services.
2 All property (lots, channels, easements, alleys) designated by the City Projects
Manager or Inspector and assigned to the contractor for weed abatement and cleaning
28
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
aCITY OF SANTA ANA
shall be thoroughly cleaned of all weeds, grass, noxious growth, tree
volunteers/shooters, trash, and rubbish in the following manner:
a. These as needed cleaning and services will be compensated at the regular hourly
rate on the appropriate Price List item.
i. All associated debris will be disposed of by Contractor and billed as an
appropriate line item.
b. All vegetation (weeds, grass) shall be cut or mowed to a height of not more than
two (2) inches above the ground.
Vegetation cut or mowed shall be removed from the site.
C. Trees with low hanging branches shall be trimmed to allow 7 feet of vertical
clearance, as needed.
d. Trees, hedges, bushes and/or vines shall be trimmed back to property line as to
not obstruct the public right of way, as needed.
e. City will issue a work order request for such work to be performed.
f. Erosion control wattles (devices made of straw or wood) installed around the
perimeter of fenced properties, shall be removed to allow for proper cleaning along
the interior and exterior of the fence line.
i. Once cleaning is completed, Contractor shall replace wattles along the
interior perimeter of the lot or as directed to by Projects Manager
g. Removal and disposal of trash shall be billed as a separate line item. Pricing must
be included in Attachment A.
i. These services include, but are not limited to:
1. Removal of litter, vegetation, weeds, and construction debris
2. Clear catch basins during winter rain and storms
3. Fill sandbags
4. Removal of homeless camp debris and rubbish.
h. Contractor shall have the physical and technical ability, and sufficient staff to
provide weed control and pesticide spraying as required by City.
i. Weed and pesticide spraying shall be performed in accordance with all
applicable state and local regulations and laws.
ii. Weed and pesticide spraying shall be charged to the City according to
pricing in Attachment A. Pricing shall include all labor and material costs.
VI. OTHER PROVISIONS/ REQUIREMENTS
1. Contractor Data Entry for Maintenance Work
a. The City uses a public reporting APP (mySantaAna), or other designated APP, to
record all work performed.
b. The Contractor will be required to utilize the City's computerized system (APP), or
other system, to record ALL maintenance work performed for this contract.
c. The City will provide training and instruction to the Contractor on the use of the
APP.
d. The Contractor will be required to obtain a cellular/Wi-Fi enabled electronic device,
29
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
aCITY OF SANTA ANA
cellular phone for each crew, to perform the required data entry in the field.
i. The Contractor will be solely responsible for maintaining the device in
working order to complete the required data entry for the City.
e. The Contractor will be required to obtain a cellular internet data plan cost using one
of the following carriers:
i. AT&T wireless,
ii. Verizon,
iii. T-Mobile or
iv. Sprint
2 Maintenance Function Checklist and Reports
a. Daily Attendance Sign in Sheet: Provided by the Contractor on a daily basis by
7:30 am, including the signatures of each laborer and crew assignment, date,
and hours to be worked.
i. Contractor shall update the hours worked if any laborer leaves early.
b. Daily Work Report: Prepared by Contractor on a daily basis and specifies the
work performed; date performed; and labor, materials and supplies used, and
amount of trash and debris collected (measurement method to be agreed
upon).
c. Weekly Report
i. Due: Monday of every week
ii. Contents: Ensure that the report contains all the required and approved
content, which may include, but not limited to:
1. Description of work completed
2. Description of the actual inspection, observation, repair and/or
maintenance of landscaping, signage, lighting, streetscape, and
graffiti
d. Report Guidelines:
i. Submit records in the time required, in the method required, and on the
forms required.
ii. Include any pertinent information or backup documentation with your
reports.
iii. Monthly payment will not be made until reports are received by City.
e. Documentation
i. Digital Photo Sampler Report
1. Take a series of before -and -after photos of items, areas, or
incidents that Contractor responds to as specified by City.
2. Maintain these photos electronically and make them available for
inspection by City at any time.
3. Identify photos by location, description, etc. before or after, date
and time of photo taken.
3. Meetings
a. General Guidelines
30
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
aCITY OF SANTA ANA
i. Document all meetings and ensure corresponding action list is generated,
initiated, and completed by the time required.
b. Attendees
i. Project Manager and/or designee and Contract Supervisor must attend
meetings, in person, with the Public Works management team.
c. Operational Meetings
i. Purpose: To address issues regarding:
1. Upcoming events,
2. Blackout dates,
3. Scheduling; and
4. Other issues of concern
ii. Held on: Third Thursday of every month or as specified
iii. Location: 220 S. Daisy, Santa Ana, CA 92703
d. Service Level Inspections
i. Provide an English-speaking Contract Supervisor to tour the contracted
area with the Project Manager or his/her designee twice a month to
determine compliance with the specifications and to discuss required work.
ii. Contractor's Supervisor must be authorized to sign documents and/or
effect changes to the work being performed.
4. Contractor Employees
a. Regarding all Contractor Employees:
i. Ensure that all Contractor employees performing work in conjunction with
this project are always courteous, professional, competent, and do not
cause any undue disturbances.
ii. Ensure any employee who is determined by the Project Manager or his/her
designee to be incompetent, working inefficiently, disorderly, intemperate
or otherwise objectionable is immediately removed from work under this
agreement and replaced with a satisfactory replacement.
iii. The City of Santa Ana is committed to a safe workplace. The Project
Manager or his/her designee may direct Contract Supervisor to
immediately remove any worker who is unfit for duty.
iv. Employees must present a neat, well-groomed appearance at all times.
v. Perform the work while minimizing disturbance to the citizens, residences,
and businesses.
vi. Workers must have basic knowledge, experience, skills and abilities in
general labor, custodial maintenance, landscaping maintenance, cleaning,
trash handling, landscape care and street safety procedures to perform the
scope of work requirements in accordance with the specifications at all
times.
1. Workers who do not demonstrate these capabilities shall be
replaced at the request of the Project Manager or his/her designee.
5. Contract Supervisors and Laborers
a. Provide an English-speaking Contract supervisor and laborers who are fully
trained and knowledgeable in all aspects of these requirements:
31
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
aCITY OF SANTA ANA
i. Equipped with a working, fully -charged cellular phone, capable of taking
and sending photos and emails, to enable immediate contact with Project
Manager and/or designee.
b. Contract Supervisor and laborers must demonstrate skills including, but not
limited to the following:
i. Basic principles of supervision, directing, planning, controlling, training and
appropriate safety procedures.
ii. Contract Supervisor must be able to tour the Area with a Project Manager
or his/her designee on an as -needed basis for the purpose of determining
compliance with these specifications or to discuss required work.
iii. Contract Supervisor is responsible for ensuring the crews are
accomplishing the scheduled work per the specifications.
6. Uniform and Safety Vests
a. Pay for and bear the maintenance cost of uniforms for all employees working
on the project.
i. The uniforms must bear Contractor's company name.
b. The uniform must be worn as a complete unit and be fitted properly.
ii. The uniform must be maintained in a clean and neat order with no rips,
tears, or permanent stains present.
c. Must wear identification and appropriate safety vest at all times, which must be
furnished by the Contractor.
7. Vehicles and Equipment
a. Ensure that all contractor vehicles and equipment used in performing work in
conjunction with this project are:
i. Mechanically and operationally sound;
ii. Have well -maintained exteriors;
iii. Clean;
iv. Have well -organized tool racks;
v. Bear Contractor's company name, which is to be visible on both sides of
the vehicle;
vi. Have current California registrations and licenses
b. City of Santa Ana Public Works Agency authorized contractors will be required
to have identification signage on all vehicles at all times while working in an
official capacity for the City.
i. Such signage shall be of a professional manner and maintained neat in
appearance, free of graffiti, easily identifiable and in sound condition.
ii. All costs associated with the fabrication of such signage shall be borne by
the contractor. Contact City Staff prior to ordering.
Signage Type and Material Shall Be:
• Plastic with Magnetic Backing. Painted on Vehicle or similar (Taped
Signs Not allowed).
32
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
(9)CITY OF SANTA ANA
Such Signage Shall State:
Authorized Contractor
City of Santa Ana
Public Works Agency
and
• Name of Contractor and Contractor Telephone Number
Signaqe Letter Minimum Size:
• 2-inches for: Authorized Contractor
City of Santa Ana
Public Works Agency
• 1-inch for all other information
c. Vehicles must have 360-degree operational warning lights or traffic notification
light bars.
d. Have a suitable stake side compactor truck or trailer for hauling weeds, rubbish,
and brush. Trucks should have sufficient capacity to minimize trips and maximize
productivity; (typically a 2-ton capacity). The truck hall be equipped with an arrow
board for lane closures.
e. Provide power and hand tools of sufficient quantity and quality to handle the job
as specified. Examples of such tools are string trimmers (weed eaters), brush
cutters, catch bags, sod cutters, loppers, handsaws, and various hand tools.
f. Provide and assure usage of appropriate safety equipment as required by
Cal/OSHA for all hand crews, including, but not limited to hearing protection, dust
masks, helmets, boots, gloves, goggles, chaps, shin guards).
g. Replace immediately, any equipment that does not meet the foregoing as may
be determined by Project Manager and/or designee's sole discretion.
h. Ensure that all crews, equipment, and trash are secure in vehicles at all times.
8. Place of Business
a. Maintain an office at a fixed location corresponding to current business license.
b. Maintain an assigned telephone number under Contractor's personal name or
the legal company name.
9. Traffic Controls
a. Maintain clear ingress and egress areas, sidewalks, vehicle travel lanes,
driveways, and the like at all times unless immediate work prohibits such
clearance
b. Inspect and identify any condition(s) that renders any portion of the areas under
maintenance unsafe, as well as any unsafe practices occurring thereon and keep
a log indicating date inspected and action taken.
c. Notify the Project Manager or his/her designee immediately of any unsafe
condition that requires major correction.
d. Cooperate fully with City in the investigation of any accidental injury or death
occurring on the designated work areas, including a complete written report
thereof to the Project Manager or his/her designee within five (5) days following
the occurrence.
33
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
(9)CITY OF SANTA ANA
e. Most work should be performed without obstructing the flow of traffic whenever
possible.
If lane closure is required, abide by WATCH manual.
10. Performance during inclement weather
During periods of inclement weather, i.e. rain/wind; Contractor's workforce shall
accomplish work not affected by such weather, i.e. litter pick up/spent blossom
removal, preventative maintenance, etc.
a. Contractor shall stake and re -tie trees as required.
b. Drains shall be checked and cleaned as necessary.
c. Contractor shall remove all branches and debris resulting from inclement
weather.
d. Contractor may be required to perform additional clean-up tasks due to inclement
weather.
11. Recycling
a. All organic waste (including leaves, grass clippings, brush, branches, and tree
parts) resulting from work performed under this contract shall be recycled through
composting or processing for use as mulch.
i. Organic waste cannot be taken to the landfill.
b. The names and addresses of the licensed green -waste composting or
processing companies, and haulers, along with the tonnages used and receipts,
shall be provided to the Projects Manager or designee in a monthly written report
and an annual written report.
12 Disposal
a. At least 100% of all landscape debris will be disposed of through a landscape
material recycling center or reused in some manner.
i. The Contractor shall dispose of all cuttings, weeds, leaves, trash, and other
debris from the operation as work progresses.
ii. The City shall not be responsible for the disposal. C
iii. ontractor shall pay all disposal fees and provide documentation evidence
of recycling to include location, tonnage, etc. on a monthly basis to the City.
iv. Contractor shall dispose of all trash and debris.
v. Contractor shall dispose of all landscape debris through a landscape
material recycling center.
vi. Contractor shall pay all disposal fees and submit a copy of receipt as part
of the landscape monthly reports.
b. At no time is the Contractor permitted to use City dumpsters.
la Damage Repair
a. All damage incurred by the Contractor's operations shall be repaired or replaced
in kind and size at the Contractor's expense.
b. Irrigation repairs shall be completed within twenty-four (24) hours using approved
materials.
c. Non -irrigation repairs shall be completed within seven (7) working days and shall
be repaired using only pre -approved materials.
34
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
(a
CITY OF SANTA ANA
14. Vandalism
a. Contractor shall be responsible for the labor to repair damaged landscaping
caused by vandalism or vehicle accidents with material costs to be reimbursed
by City.
i. The Contractor shall submit invoicing to establish cost of materials.
15. Holidays
City Observed Holidays
a. The designated Contractor holidays for this contract shall be:
i. New Year's Day
ii. Martin Luther King Jr. Day
iii. President's Day
iv. Cesar Chavez Day
v. Memorial Day
vi. Independence Day
vii. Labor Day
viii. Veteran's Day
ix. Thanksgiving Day Holidays
x. Christmas Day Holidays
16. Penalties and Fines
a. Failure to comply with specifications of contract or requests from the Projects
Manager or designee and/or creating unnecessary delays, as determined by the
Projects Manager or designee, may be cause for fines and penalties in the table
below until said request(s) is completed.
i. This shall be deducted from routine monthly maintenance payments.
Table: Liquidated Damages
LN
VIOLATION
Failure to perform required/scheduled work: missed or late, in
$100.00 per
1
correct number of workers per contract, missed meetings
occurrence per day
without prior notification.
Safety violation and/or failure by Contractor to comply with the
$200.00 per
2
most current Work Area Traffic Control Manual (W.A.T.C.H.)
occurrence
Failure to remove any significant amount of litter/debris
$200.00 per
3
(generated by crews) from work site same day as
occurrence
generated.
4
Blowing or sweeping debris onto private property, public
$200.00 per
streets, parking lots or into storm drains.
occurrence
5
Failure to provide reports, schedules and other deliverables
$100.00 per
without notice and agreement by CR.
occurrence
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
35
CITY OF SANTA ANA
17. Maintenance Frequency Schedule
FUNCTION
FREQUENCY
Turf Maintenance
Mowing
Once/Week
Edging
Once/Week
Clipping Removal
Once/Week
String Trimming
Once/Week
Pest and Weed Control
Weekly
Visual Inspection
Weekly
Chemical Weed Control
As needed
Debris Removal
Once/Week
Ground Cover Maintenance
Trim
Monthly
Pest and Weed Control
Weekly
Visual Inspection
Once/Week
Debris Removal
Once/Week
Shrub, Vine and Tree Maintenance
Trim Shrubs
Monthly or sooner if
needed
Trim Vines
Four (4) times a year
Visual Inspection
Once/Week
Debris Removal
Once/Week
Hardscape Maintenance
Weekly
Median with no/turf planting
Weekly
Debris Removal
Once/Week
Grounds Policing/Litter Removal
Once/Week
All other Areas
Every week
36
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
CITY OF SANTA ANA
CONSULTANT -AGREEMENT
EXHIBIT II
SAMPLE AGREEMENT
CITY OF SANTA ANA
THIS AGREEMENT is made and entered into on this day of , 20_ by and between
, ("Consultant"), and the City
of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California ("City").
RECITALS
A. The City desires to retain a Consultant having special skill and knowledge in the field of:
B. Consultant represents that Consultant is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable
in its field and that any services performed by Consultant under this Agreement will be performed
in compliance with such standards as may reasonably be expected from a professional consulting
firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations including
all labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in Scope of Services - Exhibit I, attached hereto and
incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City,
the rates and charges identified in Compensation - Exhibit B. The total amount to be
expended during the term of this Agreement shall not exceed $xxxxxx.
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice
evidencing work performed, subject to City accounting procedures. Payment need not be
made for work which fails to meet the standards of performance set forth in the Recitals which
may reasonably be expected by City.
3. TERM
This Agreement shall commence on [enter a Start Date or "the date first written above"] for a
three (3) year term with the option for the City to grant up to a two (2) 1-year renewals, exercisable by
a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section
15, below.
4. INDEPENDENT CONTRACTOR
37
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
(2)
CITY OF SANTA ANA
Consultant shall, during the entire term of this Agreement, be construed to be an independent
Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be
provided in a manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance
and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has
the legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the performance
of the work hereunder and the results of that work by the Contractor, his agents, representatives,
employees or subcontractors.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering
CGL on an "occurrence" basis, including products and completed operations, property damage,
bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence.
If a general aggregate limit applies, either the general aggregate limit shall apply separately to
this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be
twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor
has no owned autos, covering hired, (Code 8) and non -owned autos (Code 9), with limit no less
than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: as required by the State of California, with Statutory Limits, and
Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury
or disease.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
38
(9)CITY OF SANTA ANA
4. Professional Liability (Errors and Omissions): Insurance appropriate to the Contractor's
profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the
City requires and shall be entitled to the broader coverage and/or higher limits maintained by the
contractor.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds
on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of
the Contractor including materials, parts or equipment furnished in connection with such work or
operations. General liability coverage can be provided in the form of an endorsement to the Contractor's
insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or
CG 20 38; and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the Contractor's insurance coverage shall be primary
insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials,
employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials,
employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with
notice to the City.
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor
may acquire against the City by virtue of the payment of any loss under such insurance. Contractor
agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this
provision applies regardless of whether or not the City has received a waiver of subrogation endorsement
from the insurer.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by the City. The City may require the Contractor
to purchase coverage with a lower retention or provide proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the retention. The policy language shall
provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named
insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.
Best's rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide claims -made coverage:
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
39
(9)
CITY OF SANTA ANA
1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of
contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years
after completion of the contract of work.
3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form
with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended
reporting" coverage for a minimum of five (5) years after completion of work.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the
applicable policy language effecting coverage required by this clause. All certificates and endorsements
are to be received and approved by the City before work commences. However, failure to obtain the
required documents prior to the work beginning shall not waive the Contractor's obligation to provide
them. The City reserves the right to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, contractors, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which
relates to the services described in section 1 of this Agreement; and (2) from any claim that personal
injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms
of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all
claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have
been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects,
arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all
costs for the defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that personal
injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property
rights arises by reason of the terms of, or effects arising from this Agreement. City may make all
reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the
foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above
indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in the work product or documents
provided by Consultant to the City pursuant to this Agreement.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
40
(9)
CITY OF SANTA ANA
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under
this Agreement. Consultant shall maintain complete and accurate records with respect to the costs
incurred under this Agreement and any services, expenditures, and disbursements charged to the City
for a minimum period of three (3) years, or for any longer period required by law, from the date of final
payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business
hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related
to this Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise
the same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by
operation of law; or (e) is independently developed by the Consultant without reference to information
disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, gender identity, gender expression, gender, medical conditions, genetic information, or
military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other
employment related activities or any services provided under this Agreement. Consultant affirms that it
is an equal opportunity employer and shall comply with all applicable federal, state and local laws and
regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the
event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail. This Agreement may not be modified except by written instrument signed by
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
41
(9)
CITY OF SANTA ANA
the City and by an authorized representative of Contractor. The parties agree that any terms or conditions
of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and
conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement
acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have
been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other Contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for
all services performed by Consultant prior to receipt of such notice of termination, subject to the following
conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product(s) completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant consents
to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving
the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed
a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver
constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required
by the laws and regulations of the United States, the State of California, the City of Santa Ana and all
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
42
CITY OF SANTA ANA
other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to
obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, ------- Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Contractor:
First & Last Name
Title
Consultant Firm Name
Address
City, State, Zip
Fax:
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent
by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the
time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set
forth above. For purposes of calculating these time frames, weekends, federal, state, County or City
holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
43
(9)
CITY OF SANTA ANA
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held by
the signatory or is withdrawn.
The Agreement is the final and complete agreement and any prior or contemporaneous
agreements for similar services between the parties is superseded by this Agreement.
This shall not apply where the Parties are currently engaged and Consultant is providing
services not contemplated by this Agreement.
C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth
in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
Jennifer L. Hall
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
M
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Executive Director
[INSERT] Agency
CITY OF SANTA ANA
Alvaro Nunez
City Manager
(name)
(title)
CONSULTANT:
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
44
(9)
CITY OF SANTA ANA
EXHIBIT III
MAINTENANCE SCHEDULES, MAPS, LOCATIONS
STREET MEDIANS AND ADJACENT AREAS/AMENITIES
MONDAY
CODE
WORKSITE
LOCATION
WEEDED
TRIMMED
BLOWN
TRASH
SIDEWK
MOWED
MEDIAN
MACARTHUR BLVD.
55 FWYTO FLOWER
Y
Y
Y
Y
Y
N/A
PLANTER/NY/SDWK
MACARTHUR BLVD.
MAIN TO FLOWER NORTH SIDE
Y
Y
Y
Y
Y
N/A
PLANTER/NY/SDWK
MACARTHUR BLVD.
MAIN TO FLOWER SOUTH SIDE
Y
Y
Y
Y
Y
N/A
MEDIAN
SEGERSTROM
FLOWER TOGREENVILLE
Y
Y
Y
Y
Y
N/A
MEDIAN
SEGERSTROM
SHELTON TO BRISTOL NORTH SIDE
Y
N/A
Y
Y
Y
N/A
MEDIAN
SEGERSTROM
HARBOR TO SANTA ANA RIVER
Y
Y
Y
Y
Y
N/A
PLANTER/ NY
SEGERSTROM
GREENVILLE NORTH EAST CORNER
Y
Y
Y
Y
Y
N/A
MEDIAN
DYER
REDHILL TO FLOWER
Y
Y
Y
Y
Y
N/A
PLANTER/NY/SDWK
MAIN STREET
SUNFLOWER TO NORTH OF MUPHY
Y
Y
Y
Y
Y
N/A
PLANTER/IVY/SDWK
SUNFLOWER
MAIN TO ROSS NORTH SIDE
Y
Y
Y
Y
Y
N/A
MEDIAN
MAIN ST
SUNFLOWER TO COLUMBINE
Y
Y
Y
Y
Y
N/A
MEDIAN
GRAND AVE
DYER ROAD TO HOTEL TERRANCE
Y
Y
Y
Y
N/A
N/A
MEDIAN
MACARTHUR BLVD.
FLOWER TO FAIRVIEW
Y
Y
Y
Y
Y
N/A
MEDIAN
MACARTHUR BLVD.
RXR WEST OF SUSAN TO HARBOR
Y
Y
Y
Y
Y
N/A
MEDIAN
HARBOR BLVD.
MACARTHUR TO SEGERSTROM
Y
Y
Y
Y
Y
N/A
MEDIAN
BRISTOLST
SUNFLOWER TOALTON
Y
Y
Y
Y
Y
N/A
MEDIAN
PLAZA DR.
SUNFLOWER TO MACARTHUR
Y
Y
Y
Y
Y
N/A
MEDIAN
BEAR ST.
SUNFLOWER TO SEGERSTROM
Y
Y
Y
Y
Y
N/A
SIDEWALK
BEARST.
SEGERSTROM TO ALTON WEST SIDE
Y
Y
Y
Y
Y
N/A
MEDIAN
RAITTST
SUNFLOWER TO MACARTHUR
Y
N/A
Y
Y
Y
N/A
MEDIAN
FAIRVIEW ST.
SUNFLOWER TO SEGERSTROM
Y
N/A
Y
Y
Y
N/A
SIDEWALK
FAIRVIEW ST.
SUNFLOWER TO MACARTHUR EAST SIDE
Y
N/A
Y
Y
Y
N/A
MEDIAN
MAIN ST
WARNER TOBROADWAYPL
Y
Y
Y
Y
Y
WA
MEDIAN
MAIN ST
OCCIDENTAL TO POMONA
Y
Y
Y
Y
Y
N/A
MEDIAN
MAIN ST
OXFORD TO MCFADDEN
Y
Y
Y
Y
Y
N/A
MEDIAN
MAIN ST
MYRTLE TO CHESTNUT
Y
Y
Y
Y
Y
N/A
MEDIAN
MAIN ST
PINE TOISTSTREET
Y
Y
Y
Y
Y
N/A
PLANTER/SIDEWALK
MAIN ST
WARNER TO1STSTREET
Y
Y
Y
Y
Y
N/A
MEDIAN
MAIN ST
RUSSELL TO MCFADDEN AVE
Y
Y
Y
Y
Y
N/A
MEDIAN
MCFADDEN AVE
ORANGE TO MAIN
Y
Y
Y
Y
N/A
N/A
MEDIAN
MCFADDEN AVE
SUSAN TO DENNIS
Y
Y
Y
Y
N/A
N/A
PLANTER
ALTON PKWY
BEAR TO S SUSAN ST
Y
Y
Y
Y
Y
N/A
MEDIAN
RAITTST
ADAMS ST- WARNERAV EAST SIDE
Y
Y
Y
Y
Y
N/A
PARKWAY
RAITTST
MCFADDENTOEDINGER -E/S
Y
Y
Y
Y
N/A
N/A
LINEAR PARK
LINCOLN
5 FWYTO 17TH STREET
Y
Y
Y
Y
N/A
N/A
PLANTER
LINCOLN
17TH TO FAIRVIEW
Y
Y
Y
Y
Y
N/A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
45
(9)CITY OF SANTA ANA
STREET MEDIANS AND ADJACENT AREAS/AMENITIES
TUESDAY
CODE
WORKSITE
LOCATION
WEEDED
TRIMMED
BLOWN
TRASH
SIDEWK
MOWED
MEDIAN
WARNERAVE
REDHILL TO BROOKHOLLOW
Y
N/A
Y
Y
Y
N/A
MEDIAN
WARNERAVE
OLIVE TO SHELTON SOUTH SIDE
Y
N/A
Y
Y
N/A
N/A
MEDIAN
WARNERAVE
BRISTOL TO WEST OF FAIRVIEW
Y
Y
Y
Y
Y
N/A
MEDIAN
WARNERAVE
YALE TO SANTA ANA RIVER
Y
Y
Y
Y
N/A
N/A
MEDIAN
LINDA WAY
NORTH OF WARNER
Y
Y
Y
Y
N/A
N/A
MEDIAN
STGERTRUDE
E/ORAITT
Y
Y
Y
Y
N/A
N/A
MEDIAN
EDINGER
55 FWYTO BRISTOL
Y
Y
Y
Y
N/A
N/A
MEDIAN
KILSON
EDINGER SOUTH OF
Y
Y
Y
Y
N/A
N/A
MEDIAN
KILSON
EDINGER NORTH OF
Y
Y
Y
Y
N/A
N/A
MEDIAN
EDINGER
BROADWAYTO FLOWER SOUTH SIDE
Y
Y
Y
Y
N/A
N/A
MEDIAN
EDINGER
FLOWER TO PARK SOUTH SIDE
Y
Y
Y
Y
N/A
N/A
MEDIAN
EDINGER
PARK TO BAKER SOUTH SIDE
Y
Y
Y
Y
N/A
N/A
MEDIAN
BROADWAYPL
WEST OF MAIN
Y
N/A
Y
Y
N/A
N/A
MEDIAN
STANDREW
RITCHEYTOLYON
Y
Y
Y
Y
N/A
N/A
SDK PKWY, LP
BRISTOL ST
EDINGERAVE TO 1 ST EASTSIDE
Y
Y
Y
Y
Y
N/A
SDK, PKWY,LP
BRISTOL ST
EDINGERAVETOISTWESTSIDE
Y
Y
Y
Y
Y
N/A
MEDIAN
FAIRVIEW
EDINGER TO MCFADDEN
Y
Y
Y
Y
Y
N/A
MEDIAN
FAIRVIEW ST.
SEGERSTROM AVE TO HARVARD
Y
N/A
Y
Y
N/A
N/A
MEDIAN
FAIRVIEW ST.
SOUTH OF EDINGER
Y
N/A
Y
Y
N/A
N/A
MEDIAN
HARBOR BLVD.
SEGERSTROM AVE TO SANTA ANA RIVER
Y
N/A
Y
Y
N/A
N/A
MEDIAN
FAIRVIEW
EAST SIDE PENDLETON TO HARVARD
Y
N
Y
Y
N/A
N
MEDIAN
EDINGER
KAREN TO CORTA
Y
Y
Y
Y
N/A
N/A
MEDIAN
BRISTOL ST
EDINGER AVE TO1ST
Y
Y
Y
Y
Y
N/A
MEDIAN
BRISTOL ST
SOUTH OF EDINGER
Y
N/A
Y
Y
N/A
N/A
MEDIAN
FAIRVIEW
MCFADDEN TO WILLITS
Y
Y
Y
Y
Y
N/A
MEDIAN
FAIRVIEW
WILLITS TO 1 ST STREET
Y
Y
Y
Y
Y
N/A
MEDIAN
WILLffS
SULLIVAN TO FAIRVIEW -
SIDE MEDIAN ON THE NORTH
Y
Y
Y
Y
N/A
N/A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
46
(9)CITY OF SANTA ANA
STREET MEDIANS AND ADJACENT AREAS/AMENITIES
WEDNESDAY
CODE
WORKSITE
LOCATION
WEEDED
TRIMMED
BLOWN
TRASH
SIDEWK
MOWED
MEDIAN
TUSTIN
AT LENITA EAST SIDE
Y
Y
Y
Y
N/A
Y
MEDIAN
OAKMONT
NORTH OF SANTA CLARA
Y
Y
Y
Y
N/A
Y
MEDIAN
NORTH PARK BLVD.
FLOWER TO BROADWAYSTREET
Y
Y
Y
Y
N/A
Y
MEDIAN
FLOWER ST.
17TH ST. TO PARK
Y
Y
Y
Y
N/A
Y
LINEAR PARK
FLOWER ST.
AT SANTIAGO CREEK BRIDGE NORTHWEST
Y
Y
Y
Y
N/A
Y
PKWY
MEMORY LANE
FLOWER TO BRISTOL SOUTH SIDE
Y
Y
Y
Y
Y
Y
PKWY
MEMORYLANE
FLOWER TO WESTWOOD NORTH SIDE
Y
Y
Y
Y
Y
Y
MEDIAN
1ST
BRISTOL TO MAIN
Y
Y
Y
Y
N/A
N/A
MEDIAN
1ST
TOWNSEND TO CENTER
Y
Y
Y
Y
N/A
N/A
MEDIAN
1ST
SULLIVAN TO FAIRVIEW
Y
Y
Y
Y
N/A
N/A
MEDIAN
1ST
SANTA ANA RIVER TOJACKSON
Y
Y
Y
Y
Y
N/A
MEDIAN
1ST
W/O HARBOR
Y
Y
Y
Y
N/A
N/A
MEDIAN
1ST
4920 WEST
Y
N/A
Y
Y
N/A
N/A
IVY/PLANTER
1ST
E/O SANTA ANA RIVER SOUTH SIDE
Y
Y
Y
Y
Y
N/A
IVY/PLANTER
1ST
E/O SANTA ANA RIVER NORTH SIDE
Y
Y
Y
Y
Y
N/A
SIDEWALK
1ST
SOUTH SIDE SIDEWALK OVER BRIDGE
N/A
N/A
Y
Y
Y
N/A
SIDEWALK
1ST
NORTH SIDE SIDEWALK OVER BRIDGE
N/A
N/A
Y
Y
Y
N/A
SLOPE
1ST
SOUTH EAST SIDE OF BRIDGE
Y
Y
Y
Y
Y
N/A
SLOPE
1ST
NORTH WEST SIDE OF RIVERBED
Y
N/A
Y
Y
Y
N/A
MEDIAN
1ST
TUSTIN TO GRAND
Y
Y
Y
Y
N/A
N/A
MEDIAN
GRAND
1STT04TH
Y
Y
Y
Y
Y
N/A
PKWY/SDWK
GRAND
1STT04TH EAST SIDE
Y
Y
Y
Y
Y
N/A
PKWY/SDWK
GRAND
1STT04TH WESTSIDE
Y
Y
Y
Y
Y
N/A
MEDIAN
MCFADDEN AVE
MOHAWK TO HURON - SIDE MEDIAN ON THE
SOUTH
Y
N/A
Y
Y
N/A
N/A
MEDIAN
MOHAWK
MCFADDEN TO CUBBON
Y
Y
Y
Y
N/A
N/A
MEDIAN
HIGHLAND
WEST OFFAIRVVIEW
Y
Y
Y
Y
N/A
N/A
MEDIAN
WILLITS
WEST OFFAIRVVIEW- NEIGHBORHOODENTRY
Y
Y
Y
Y
N/A
N/A
MEDIAN
MCFADDEN AVE
RITCHEYTOLYON RXR20'
Y
N/A
Y
Y
N/A
N/A
MEDIAN
MCCLAY
GRAND EAST OF
Y
N/A
Y
Y
N/A
N/A
MEDIAN
RITCHEY
MCFADDEN TO WILSHIRE RXR 20'
Y
N/A
Y
Y
N/A
N/A
MEDIAN
CHESTNUT
AT LYON 3 LOCATIONS
Y
N/A
Y
Y
N/A
N/A
MEDIAN
LYON ST
AT NORMANDY RXR20'
Y
N/A
Y
Y
N/A
N/A
MEDIAN
GRAND AVE
ATHUNTER RXR20'
Y
Y
Y
Y
Y
N/A
MEDIAN
CHESTNUTAVE
AT SANTAFE
Y
N/A
Y
Y
N/A
N/A
PLANTER
LYON
SOUTH WEST CORNER PLANTER
Y
Y
Y
Y
N/A
N/A
MEDIAN
1ST
GRAND TO MAIN
Y
Y
Y
Y
N/A
N/A
MEDIAN
CABRILLO PARK
1ST TO4TH
Y
Y
Y
Y
N/A
N/A
MEDIAN
TUSTIN AVE.
1400 NORTH TO 17TH ST.
Y
Y
Y
Y
N/A
N/A
MEDIAN
4TH STREET
55 FWYTO 5 FWY
Y
Y
Y
Y
N/A
N/A
MEDIAN
SANTA ANA BLVD
GRAND TO SANTIAGO
Y
Y
Y
Y
Y
N/A
MEDIAN
17TH ST.
55 FWYTO CABRILLO PKWY
Y
Y
I Y
Y
I N/A
N/A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
47
(9)CITY OF SANTA ANA
STREET MEDIANS AND ADJACENT AREAS/AMENITIES
THURSDAY
CODE
WORKSITE
LOCATION
WEEDED
TRIMMED
BLOWN
TRASH
SIDEWK
MOWED
LINEAR PARK
BRISTOL STREET
ST. ANDREW NORTH EAST
Y
Y
Y
Y
N/A
Y
LINEAR PARK
BRISTOL STREET
ST. ANDREW NORTH WEST
Y
Y
Y
Y
N/A
Y
LINEAR PARK/SDWK
BRISTOL STREET
NORTH OF WILSHIRE/ EASTSIDE
Y
Y
Y
Y
Y
Y
PKWY/SDWK
BRISTOL STREET
EDINGER TO PINE EAST SIDE
Y
Y
Y
Y
Y
Y
LINEAR PARK/SDWK
BRISTOL STREET
ELDER TO WALNUT WEST SIDE
Y
Y
Y
Y
Y
Y
LINEAR PARK/SDWK
BRISTOL STREET
PINE TO 1ST, EAST SIDE
Y
Y
Y
Y
Y
Y
LINEAR PARK/SDWK
BRISTOL STREET
WALNUT TO 1 ST WEST SIDE
Y
Y
Y
Y
Y
Y
PKWY, LP SDWK
BRISTOL STREET
MCFADDEN TO 1ST EAST SIDE
Y
Y
Y
Y
Y
Y
PKWY, LP SDWK
BRISTOL STREET
MCFADDEN TO 1ST WEST SIDE
Y
Y
Y
Y
Y
Y
MEDIAN
FLOWER STREET
AT 10TH STREET
Y
Y
Y
Y
Y
Y
MEDIAN
FLOWER STREET
AT 15TH STREET
Y
Y
Y
Y
Y
Y
MONUMENT
FLOWER STREET
AT 17TH STREET
Y
Y
Y
Y
Y
Y
MEDIAN
17TH STREET
EUCLID TO FAIRVIEW STREET
Y
Y
Y
Y
N/A
N/A
MEDIAN
18TH STREET
CABRILLO PKWY TO FLOWER
Y
Y
Y
Y
N/A
N/A
MEDIAN
BRISTOL STREET
WASHIGNTON TO 17TH STREET
Y
Y
Y
Y
Y
N/A
PKWY/ SDWK/ PLTR
BRISTOL STREET
WASHIGNTON TO 17TH STREET EAST SIDE
Y
Y
Y
Y
Y
N/A
PKWY/SDWK/ PLTR
BRISTOL STREET
WASHIGNTON TO 17TH STREET WEST SIDE
Y
Y
Y
Y
Y
N/A
BIKE LANE
BRISTOL STREET
WASHIGNTON TO 17TH STREET EAST SIDE
N/A
N/A
Y
Y
N/A
N/A
BIKE LANE
BRISTOL STREET
WASHIGNTON TO 17TH STREET WEST SIDE
N/A
N/A
Y
Y
N/A
N/A
MEDIAN
BRISTOL STREET
17TH TO RIVERGLEN
Y
Y
Y
Y
Y
N/A
PARKWAY
BRISTOL STREET
EAST SIDE 17TH TO 18TH
Y
Y
Y
Y
Y
N/A
PARKWAY
BRISTOL STREET
WESTSIDE N/017TH
Y
Y
Y
Y
Y
N/A
MEDIAN
CABRILLO PARK
4TH TO 17TH STREET
Y
Y
Y
Y
N/A
N/A
MEDIAN
GRAND AVE
STAFFORD TO 14TH
Y
Y
Y
Y
N/A
N/A
MEDIAN
SANTIAGO STREET
6TH TO SANTA ANA BLVD
Y
Y
Y
Y
N/A
N/A
MEDIAN
BROADWAY
1ST TO3RD STREET
Y
Y
Y
Y
N/A
N/A
MEDIAN
BROADWAY
4TH TO CIVIC CENTER DR.
Y
Y
Y
Y
N/A
N/A
MEDIAN
CIVIC CENTER DRIVE
SYCAMORE TO BROADWAY
Y
Y
Y
Y
N/A
N/A
MEDIAN
FLOWERSTREET
1 ST TO SANTA ANA BLVD
Y
Y
Y
Y
N/A
N/A
MEDIAN
4TH STREET
WEST OF TERMINAL RXR 20'
Y
N/A
Y
Y
N/A
N/A
MEDIAN
CABRILLO PARK DR
4TH TO 17TH STREET
Y
Y
Y
Y
N/A
N/A
MEDIAN
GRAND AVE
STAFFORD TO 14TH STREET
Y
Y
Y
Y
N/A
N/A
MEDIAN
SANTIAGO STREET
6TH TO SANTA ANA BLVD
Y
Y
Y
Y
N/A
N/A
MEDIAN
SANTA ANA BLVD
AT MORTIMOR, SOUTH SIDE
Y
Y
Y
Y
N/A
N/A
MEDIAN
SANTA ANA BLVD
AT PARTON STREET
Y
Y
Y
Y
N/A
N/A
MEDIAN
3RD STREET
AT BIRCH STREET
Y
Y
Y
Y
N/A
N/A
MEDIAN
4TH STREET
AT SYCAMORE STREET
Y
Y
Y
Y
N/A
N/A
MEDIAN
5THSTREET
ATSPURGEON
Y
Y
Y
Y
N/A
N/A
MEDIAN
17TH STREET
COLLEGE AVE TO FLOWER
Y
Y
Y
Y
N/A
N/A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
48
(9)CITY OF SANTA ANA
STREET MEDIANS AND ADJACENT AREAS/AMENITIES
FRIDAY
CODE
WORKSITE
LOCATION
WEEDED
TRIMMED
BLOWN
TRASH
SIDEWK
MOWED
PKWY
EDINGERAVE
VAN NESS - SOUTH SIDE
Y
N/A
Y
Y
Y
Y
PKWY
EDINGERAVE
SOUTH SIDE AT PARK EASTAND WEST
Y
N/A
Y
Y
Y
Y
PLANTER
EDINGERAVE
AT OLIVE 918WEST EDINGER
Y
Y
Y
Y
Y
Y
LINEAR PARK
MCFADDEN AVE
ORANGE SOUTH SIDE E/O
Y
Y
Y
Y
Y
Y
LINEAR PARK
MCFADDEN AVE
ORANGE SOUTH SIDE W/O
Y
Y
Y
Y
Y
Y
LINEAR PARK
OLD MCFADDEN
CYPRESS N/E - END OF CUL-DE-SAC
Y
Y
Y
Y
Y
Y
LINEAR PARK
OLD MCFADDEN
CYPRESS N/W - END OF CUL-DE-SAC
Y
Y
Y
Y
Y
Y
FRWY
17TH STREET
5 FWYOFFRAMP TO 5FWY
Y
Y
Y
Y
Y
Y
FRWY
SANTA ANA BLVD
GRAND AVE ON RAMP
Y
Y
Y
Y
Y
Y
FRWY
GRAND AVE
GRAND AVE ON RAMP
Y
Y
Y
Y
Y
Y
FRWY
PENN WAY
5 FWYOFF RAMP TO 17TH STREET
Y
Y
Y
Y
Y
Y
MEDIAN
PENN WAY
5 FWYTO 17TH
Y
N/A
Y
Y
N/A
Y
FREEWAY
MAIN STREET
5 FWY SOUTH BOUND ON RAMP NORTH
Y
Y
Y
Y
Y
Y
FREEWAY
MAIN STREET
6 FWY SOUTH BOUND ON RAMP SOUTH
Y
Y
Y
Y
Y
Y
MEDIAN
BRISTOL STREET
17TH TO RIVERGLEN
Y
Y
Y
Y
Y
N/A
PARKWAY
BRISTOL STREET
EAST SIDE 17TH TO 18TH STREET
Y
Y
Y
Y
Y
N/A
PARKWAY
BRISTOL STREET
WEST SIDE N/O 17TH STREET
Y
Y
Y
Y
Y
N/A
MEDIAN
HARBORBLVD
1STTOWESTMINSTER
Y
Y
Y
Y
N/A
N/A
MEDIAN
BRISTOL STREET
1ST TO10TH
Y
Y
Y
Y
N/A
N/A
PKWY/SDWK/PLTR
BRISTOL STREET
1STTO CIVIC CENTER DRIVE, EAST SIDE
Y
Y
Y
Y
Y
N/A
PKWY/SDWK/ PLTR
BRISTOL STREET
1STTO CIVIC CENTER DRIVE, WEST SIDE
Y
Y
Y
Y
Y
N/A
MEDIAN
FAIRVIEW STREET
1ST TO NORTH OF 9TH STREET
Y
Y
Y
Y
N/A
N/A
MEDIAN
HARBOR BLVD
1111 SOUTH TO 1ST
Y
Y
Y
Y
Y
N/A
MEDIAN
MEMORYLANE
FLOWER TOWESTWOOD
Y
Y
Y
Y
Y
N/A
PLANTER
MEMORYLANE
AT LOWELL LANE SE & SW
Y
Y
Y
Y
N/A
N/A
MEDIAN
MEMORYLANE
AT PACIFIC
Y
N/A
Y
Y
N/A
N/A
MEDIAN
MEMORYLANE
MEMORYLN TO RNERGLEN LN
Y
Y
Y
Y
N/A
N/A
MEDIAN
MEMORYLANE
HESPERIAN TO N/O22 FWY
Y
N/A
Y
Y
Y
WA
SDWK
MEMORYLANE
22 FWYTO NCL WEST SIDE
Y
Y
Y
Y
Y
N/A
PLANTER
PARK LANE
WEST OF BRISTOL STREET
Y
Y
Y
Y
Y
N/A
SIDEWALK
BRISTOL STREET
SANTIAGO CREEK TO MEMORYLANE EAST SIDE
Y
Y
Y
Y
Y
N/A
PLANTER
FLOWERSTREET
NORTH CITYCLIMIT-
JUST NORTH OF ORANGE ROAD
Y
Y
Y
Y
Y
N/A
MEDIAN
HATHAWAY
NORTH OF SANTA CLARA AVENUE
Y
Y
Y
Y
NA
NA
MEDIAN
MAIN STREET
AT DISCOVERY SCIENCE CENER-
WALKE/ SANTAIGO PARK
Y
N/A
Y
Y
N/A
N/A
MEDIAN
MAIN STREET
BUFFALO TO NCL
Y
Y
Y
Y
N/A
N/A
MEDIAN
MEMORYLANE
EAST OF MAIN TO NORTH CITY LIMIT
Y
Y
Y
Y
NA
NA
MEDIAN
PARK LN
EAST OF SANTIAGO
Y
Y
Y
Y
NA
NA
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
49
(9)CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.
MONDAY
CODE
WORKSITE
LOCATION
WEEDED
TRIMMED
BLOWN
TRASH
SIDEWK
MOWED
SIDEWALK
SUNFLOWER
FLOWER TO STEVENS/ FLOOD CHANNEL
Y
N/A
Y
Y
Y
N/A
MONUMENT
MACARTHUR
FLOWER NORTHWEST CORNER
Y
Y
Y
Y
Y
N/A
MONUMENT
MACARTHUR
FLOWER SOUTHWEST CORNER
Y
Y
Y
Y
Y
N/A
SIDEWALK
MACARTHUR
FLOWER TO TOWNER NORTH SIDE
Y
N/A
Y
Y
Y
N/A
SIDEWALK
MACARTHUR
FLOWER TO BOMO KORAL PARK SOUTH SIDE
Y
N/A
Y
Y
Y
N/A
SIDEWALK
MACARTHUR
BEAR TO RAITT SOUTH SIDE
Y
N/A
Y
Y
Y
N/A
SIDEWALK
MACARTHUR
GRISET PARK TO GREENVILLE SOUTH SIDE
Y
N/A
Y
Y
Y
N/A
SIDEWALK
MACARTHUR
FAIRVIEW TO GREENVILLE SOUTH SIDE
Y
N/A
Y
Y
Y
N/A
SIDEWALK
SEGERSTROM
EAST AND WEST OF ROSEWOOD SOUTH SIDE
Y
Y
Y
Y
Y
N/A
SIDEWALK
SEGERSTROM
W/O BRISTOL TO GREENVILLE SOUTH SIDE
Y
Y
Y
Y
Y
N/A
SIDEWALK
SEGERSTROM
AST OF THORTON PARK TO BRISTOL NORTH SIDI
Y
Y
Y
Y
Y
N/A
MONUMENT
SEGERSTROM
RAITT NORTH WEST CORNER
Y
Y
Y
Y
Y
N/A
MONUMENT
SEGERSTROM
DOUGLAS SOUTH EAST CORNER
Y
Y
Y
Y
Y
N/A
SIDEWALK
SEGERSTROM
HARBOR TO SANTA ANA RIVER SOUTH SIDE
Y
Y
Y
Y
Y
N/A
SIDEWALK
SEGERSTROM
SOUTHSIDE WEST OF RAITT
Y
Y
Y
Y
Y
N/A
SIDEWALK
SEGERSTROM
DOUGLAS TO RAITT NORTH SIDE
Y
Y
Y
Y
Y
N/A
SIDEWALK
SEGERSTROM
CRODDYTO SANTA ANA RIVER NORTH SIDE
Y
Y
Y
Y
Y
N/A
SIDEWALK
SEGERSTROM
RAITTTO GREENVILLE NORTH SIDE
Y
Y
Y
Y
Y
N/A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
50
(9)CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS- MONUMENTS. TRAFFIC CALMING DEVICES. BIKE LANES. MISC
TUESDAY
CODE
WORKSITE
LOCATION
WEEDED
TRIMMED
BLOWN
TRASH
SIDEWK
MOWED
SDWK
WARNER
BRISTOL TO FLOWER NORTH SIDE
Y
N/A
Y
Y
Y
N/A
SDWK
WARNER
PACIFIC TO FAIRVIEW SOUTH SIDE
Y
N/A
Y
Y
Y
N/A
SDWK
WARNER
RENE TO RAFT NORTH SIDE
Y
N/A
Y
Y
Y
N/A
SDWK
WARNER
CENTER TO W/O EVERGLADE NORTH SIDE
Y
N/A
Y
Y
Y
N/A
SDWK
WARNER
HARBOR TO SANTA ANA RIVER NORTH SIDE
Y
N/A
Y
Y
Y
N/A
SDWK
WARNER
HARBOR TO SANTA ANA RIVER SOUTH SIDE
Y
N/A
Y
Y
Y
N/A
MONUMENT
STANDREW
1237 WEST SAINT ANDREW
Y
Y
N/A
Y
N/A
N/A
MONUMENT
STANDREW
1238 WEST ST. ANDREW
Y
Y
WA
Y
N/A
N/A
SDWK
EDINGER
MINNIE TO CYPRESS NORTH SIDE
Y
WA
Y
Y
Y
N/A
SDWK
EDINGER
CEDAR TO MAPLE SOUTH SIDE
Y
N/A
Y
Y
Y
N/A
SIDEWALK
EDINGER
BROADWAYTO FLOWER NORTH SIDE
Y
Y
Y
Y
Y
N/A
IVY
EDINGER
BROADWAYTO FLOWER
Y
Y
Y
Y
Y
N/A
PLANTER
EDINGER
MAGNOLIA N/E C/O
Y
Y
Y
Y
N/A
N/A
SDWK
EDINGER
FLOWER TO MAGNOLIA NORTH SIDE
Y
N/A
Y
Y
Y
N/A
SIDEWALK
EDINGER
NEWHOPE TO GENOA NORTH SIDE
Y
Y
Y
Y
Y
N/A
SDWK
FAIRVIEW ST.
HARVARD TO POMONA EAST SIDE
Y
N/A
Y
Y
Y
N/A
SDWK
FAIRVIEW ST.
HARVARD TO CENTENNIAL ROAD WEST SIDE
Y
N/A
Y
Y
Y
N/A
SIDEWALK
FAIRVIEW ST
MCFADDEN TO EDINGER WEST SIDE
Y
Y
Y
Y
Y
N/A
SIDEWALK
FAIRVIEW ST
EDINGER TO 1 ST EAST SIDE
Y
Y
Y
Y
Y
N/A
PLANTER
EDINGER
AT MOHAWK TO SANTA ANA RIVER
NEIGHBORHOOD ENTRANCE
Y
Y
Y
Y
Y
N/A
PLANTER
EDINGER
AT FLOWER
Y
Y
Y
Y
Y
N/A
PLANTER
STANDREW
N/E BROADWAY
Y
Y
Y
Y
Y
N/A
PLANTER
STANDREW
S/E BROADWAY
Y
Y
Y
Y
Y
N/A
PLANTER
SOUTH GARNSEY
2148 SOUTH GARNSEY
Y
Y
Y
Y
Y
N/A
TCIRCLE/BULBOUT
ORANGE
ATANAHURST
Y
N/A
Y
Y
N/A
N/A
TCIRCLE/BULBOUT
ORANGE
ATOCCIDENTAL
Y
N/A
Y
Y
N/A
N/A
TCIRCLE/BULBOUT
ORANGE
ATPOMONA
Y
N/A
Y
Y
N/A
N/A
TRAFFIC DNERTER
WARNER
AT BROADWAY
N/A
N/A
Y
Y
N/A
N/A
TRAFFIC DNERTER
WARNER
AT BIRCH
N/A
N/A
Y
Y
N/A
N/A
PLANTER
EDINGER
302 W EDINGER
Y
Y
Y
Y
Y
N/A
TRAFFIC CIRCLE
BUSH
AT3RD
Y
Y
Y
Y
Y
N/A
TRAFFIC CIRCLE
BUSH
AT8TH
Y
Y
Y
Y
Y
N/A
T/CIRCLE/BULB OUT
BUSH
AT9TH
Y
Y
Y
Y
Y
N/A
BULB OUTS
BUSH
AT 10TH
Y
Y
Y
Y
Y
N/A
TRAFFIC CIRCLE
BUSH
AT 12TH
Y
Y
Y
Y
Y
N/A
TRAFFIC CIRCLE
BUSH
AT 16TH
Y
Y
Y
Y
Y
N/A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
51
(9)
CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.
WEDNESDAY
CODE
WORKSITE
LOCATION
WEEDED
TRIMMED
BLOWN
TRASH
SIDEWK
MOWED
BIKE LANE
EDINGER
BRISTOL TO THE RIVERBED
Y
Y
Y
Y
N/A
N/A
BULB OUT
BISHOP
939 WEST
Y
Y
Y
Y
N/A
N/A
BULB OUT
BISHOP
ACROSS FROM 939 WEST
Y
Y
Y
Y
N/A
N/A
BULB OUT
BISHOP
1017 WEST
Y
Y
Y
Y
N/A
N/A
BULB OUT
BISHOP
1026 WEST
Y
Y
Y
Y
N/A
N/A
TRAFFIC CIRCLE
BISHOP
ATSHELTON
Y
Y
Y
Y
N/A
N/A
TRAFFIC CIRCLE
BISHOP
ATBAKER
Y
Y
Y
Y
N/A
N/A
BIKE LANE
EDINGER
BRISTOL TO THE RIVERBED
Y
Y
Y
Y
N/A
N/A
TRAFFIC CIRCLE
WILLrrS
ATPACIFIC
Y
Y
Y
Y
N/A
N/A
TRAFFICDIVERTER
PACIFIC
AT MYRTLE
Y
Y
Y
Y
N/A
N/A
TRAFFICCIRCLE
PACIFIC
ATWALNUT
Y
Y
Y
Y
N/A
N/A
TRAFFIC CIRCLE
PACIFIC
AT RICHLAND
Y
Y
Y
Y
N/A
N/A
TRAFFIC CIRCLE
PACIFIC
AT WISTERIA
Y
Y
Y
Y
N/A
N/A
BIKE LANE
EDINGER
BRISTOL TO THE RIVERBED
Y
Y
Y
Y
N/A
N/A
TRAFFIC CIRCLE
SHELTON
AT MYRTLE
Y
Y
Y
Y
N/A
N/A
TRAFFIC CIRCLE
SHELTON
AT HIGHLAND
Y
Y
Y
Y
N/A
N/A
TRAFFIC DIVERTER
FLOWER
AT BORCHARD
N/A
N/A
Y
Y
N/A
N/A
TRAFFIC DIVERTER
FLOWER
AT WILSHIRE
N/A
N/A
Y
Y
N/A
N/A
TRAFFIC DIVERTER
FLOWER
AT RUSSELL
N/A
N/A
Y
Y
N/A
N/A
BIKE LANE
EDINGER
BRISTOL TO THE RIVERBED
Y
Y
Y
Y
N/A
N/A
TRAFFIC DIVERTER
MCFADDEN
ATGARNSEY
N/A
N/A
Y
Y
N/A
N/A
TRAFFIC DIVERTER
MCFADDEN
ATPARTON
N/A
N/A
Y
Y
N/A
N/A
TRAFFIC DIVERTER
MCFADDEN
AT VAN NESS
N/A
N/A
Y
Y
N/A
N/A
TRAFFIC DIVERTER
MCFADDEN
ATROSS
N/A
N/A
Y
Y
N/A
N/A
TRAFFIC DVERTER
MCFADDEN
AT BIRCH
N/A
N/A
Y
Y
I N/A
I N/A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
52
(9)CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS: MONUMENTS, TRAFFIC CALMING DEVICES, BIKE LANES, MISC.
THURSDAY
CODE
WORKSITE
LOCATION
WEEDED
TRIMMED
BLOWN
TRASH
SIDEWK
MOWED
MONUMENTS
MCFADDEN
ATCEDARWESTSIDE
Y
Y
Y
Y
N/A
N/A
MONUMENTS
MCFADDEN
AT CEDAR EAST SIDE
Y
Y
Y
Y
N/A
N/A
MONUMENTS
CYPRESS
AT WALNUT WEST SIDE
Y
Y
Y
Y
N/A
N/A
MONUMENTS
CYPRESS
AT WALNUT EAST SIDE
Y
Y
Y
Y
N/A
N/A
SIDEWALK
MCFADDEN
FAIRVIEW TO SUSAN SOUTH SIDE
Y
Y
Y
Y
Y
N/A
SLOPE
MCFADDEN
E/O SANTA ANA RIVER SOUTH SIDE SLOPE
Y
N/A
Y
Y
Y
N/A
SLOPE
MCFADDEN
E/O SANTA ANA RIVER NORTH SIDE SLOPE
Y
N/A
Y
Y
Y
N/A
SDWK
MCFADDEN
NEWHOPE TO SHANNON SOUTH SIDE
Y
N/A
Y
Y
Y
N/A
SDWK
MCFADDEN
NEWHOPE TO W/O 4117 - NORTH SIDE
Y
N/A
Y
Y
Y
N/A
BULB OUT
CIVIC CENTER
AT FRENCH WEST SIDE
Y
Y
Y
Y
Y
N/A
BULB OUT
CIVIC CENTER
AT FRENCH EAST SIDE
Y
Y
Y
Y
Y
N/A
T/CIRCLE/ BULB OUT
CIVIC CENTER
AT MINTER 4 CORNERS AND CIRCLE
Y
Y
Y
Y
Y
N/A
T/CIRCLE/ BULB OUT
CIVIC CENTER
AT LACY, 4 CORNERS AND CIRCLE
Y
Y
Y
Y
Y
N/A
T/CIRCLE/ BULB OUT
CIVIC CENTER
AT GARFIELD, 4 CORNERS AND CIRCLE
Y
Y
Y
Y
Y
N/A
T/CIRCLE/ BULB OUT
CIVIC CENTER
AT POINSETTIA 4 CORNERS AND CIRCLE
Y
Y
Y
Y
Y
N/A
T/CIRCLE/ BULB OUT
CIVIC CENTER
AT SANTIAGO 4 CORNERS AND CIRCLE
Y
Y
Y
Y
Y
N/A
MONUMENTS
FRENCH STREET
AT CIVIC CENTER DRIVE
Y
Y
Y
Y
Y
N/A
MONUMENTS
10TH STREET
AT SPURGEON STREET
Y
N/A
Y
Y
Y
N/A
MONUMENTS
WASHINGTON AVENUE
AT BUSH STREET
Y
Y
Y
Y
Y
N/A
MONUMENTS
WASHINGTON AVENUE
AT LOUISE STREET
Y
Y
Y
Y
Y
N/A
MONUMENTS
WASHINGTON AVENUE
AT OLIVE STREET
Y
Y
Y
Y
Y
N/A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
53
(9)CITY OF SANTA ANA
RIGHT OF WAY LOCATIONS- MONUMENTS. TRAFFIC CALMING DEVICES. BIKE LANES. MISC
FRIDAY
CODE
WORKSITE
LOCATION
WEEDED
TRIMMED
BLOWN
TRASH
SIDEWK
MOWED
MONUMENTS
MCFADDEN
ATCEDARWESTSIDE
Y
Y
Y
Y
N/A
N/A
MONUMENTS
MCFADDEN
AT CEDAR EAST SIDE
Y
Y
Y
Y
N/A
N/A
MONUMENTS
CYPRESS
AT WALNUT WEST SIDE
Y
Y
Y
Y
N/A
N/A
MONUMENTS
CYPRESS
AT WALNUT EAST SIDE
Y
Y
Y
Y
N/A
N/A
SIDEWALK
MCFADDEN
FAIRVIEW TO SUSAN SOUTH SIDE
Y
Y
Y
Y
Y
N/A
SLOPE
MCFADDEN
E/O SANTA ANA RIVER SOUTH SIDE SLOPE
Y
N/A
Y
Y
Y
N/A
SLOPE
MCFADDEN
E/O SANTA ANA RIVER NORTH SIDE SLOPE
Y
N/A
Y
Y
Y
WA
SDWK
MCFADDEN
NEWHOPE TO SHANNON SOUTH SIDE
Y
N/A
Y
Y
Y
N/A
SDWK
MCFADDEN
NEWHOPE TO W/O4117 - NORTH SIDE
Y
N/A
Y
Y
Y
N/A
BULB OUT
CIVIC CENTER
AT FRENCH WEST SIDE
Y
Y
Y
Y
Y
N/A
BULB OUT
CIVIC CENTER
AT FRENCH EAST SIDE
Y
Y
Y
Y
Y
N/A
T/CIRCLE/ BULB OUT
CIVIC CENTER
AT MINTER, 4 CORNERS AND CIRCLE
Y
Y
Y
Y
Y
N/A
T/CIRCLE/ BULB OUT
CIVIC CENTER
AT LACY 4 CORNERS AND CIRCLE
Y
Y
Y
Y
Y
N/A
T/CIRCLE/ BULB OUT
CIVIC CENTER
AT GARFIELD, 4 CORNERS AND CIRCLE
Y
Y
Y
Y
Y
N/A
T/CIRCLE/ BULB OUT
CIVIC CENTER
AT POINSETTIA, 4 CORNERS AND CIRCLE
Y
Y
Y
Y
Y
N/A
T/CIRCLE/ BULB OUT
CIVIC CENTER
AT SANTIAGO 4 CORNERS AND CIRCLE
Y
Y
Y
Y
Y
N/A
MONUMENTS
FRENCH STREET
AT CIVIC CENTER DRIVE
Y
Y
Y
Y
Y
N/A
MONUMENTS
10TH STREET
AT SPURGEON STREET
Y
N/A
Y
Y
Y
N/A
MONUMENTS
WASHINGTON AVENUE
AT BUSH STREET
Y
Y
Y
Y
Y
N/A
MONUMENTS
WASHINGTON AVENUE
AT LOUISE STREET
Y
Y
Y
Y
Y
N/A
MONUMENTS
WASHINGTON AVENUE
AT OLIVE STREET
Y
Y
Y
Y
Y
WA
BIKE LANE
HAZARD
HARBOR TO WEST CITY LIMIT
Y
Y
Y
Y
Y
N/A
MONUMENT
SANTIAGO
AT20TH
Y
Y
Y
Y
N
N/A
PLANTER
FAIRHAVEN
WEST OF EASTWOOD AT RAIL ROAD TRACKS -
DEAD END CULDESAC
Y
Y
Y
Y
Y
N/A
MONUMENT
EDGEWOOD
EAST OF MAIN, NORTHSIDE
Y
Y
Y
Y
N/A
N/A
MONUMENT
EDGEWOOD
EAST OF MAIN SOUTHSIDE
Y
Y
Y
Y
N/A
N/A
MONUMENT
EDGEWOOD
AT MAIN EAST SIDE
Y
Y
Y
Y
Y
N/A
MONUMENT
BUSH
EDGEWOOD AND BUSH
Y
Y
Y
Y
N/A
N/A
BIKE LANE
HAZARD
HARBOR TO WEST CITY IIMIT
Y
Y
Y
Y
Y
N/A
PLANTER
ENGLISH
AT 15TH
Y
Y
Y
Y
Y
N/A
PLANTER
LOUISE
SOUTH OF 17TH
Y
Y
Y
Y
Y
N/A
PLANTER
WASHINGTON
EAST OF HARBOR
Y
Y
Y
Y
N/A
N/A
MONUMENTS
JACKSON
N/E C/O 1ST
Y
N/A
Y
Y
N/A
N/A
MONUMENTS
JACKSON
N/W C/O 1ST
Y
N/A
Y
Y
N/A
N/A
TRAFFIC DIVERTER
5TH
ATTOWNSEND
N/A
N/A
Y
Y
N/A
N/A
TRAFFIC DIVERTER
CELESTE
AT WEST
N/A
N/A
Y
Y
N/A
N/A
BIKE LANE
HAZARD
HARBOR TO WEST CITY LIMIT
Y
Y
Y
Y
Y
N/A
MONUMENT
BROADWAY
5 FRY TO SANTA CLARA
Y
Y
Y
Y
N/A
N/A
MONUMENT
SANTA CLARA AVENUE
AT BROADWAY
Y
Y
Y
Y
Y
N/A
MONUMENT
19ST STREET
AT BROADWAY
Y
Y
Y
Y
Y
N/A
MONUMENT
19STSTREET
AT JEFFERSON PLACE
Y
Y
Y
Y
Y
N/A
BIKE LANE
HAZARD
HARBOR TO WEST CITY LIMIT
Y
Y
Y
Y
Y
N/A
PLANTER
MEMORYLANE
AT LOWELL LANE SE & SW
Y
Y
Y
Y
N/A
N/A
PLANTER
TOWNER STREET
NORTH OF SANTA CLARA AVENUE
Y
Y
Y
Y
N/A
N/A
PLANTER MEDIAN
LOWELL LANE
AT SANTA CLARA AVENUE
Y
Y
Y
Y
Y
N/A
MONUMENT
SANTA CLARA AVENUE
AT BRISTOL STREET
Y
Y
Y
Y
Y
N/A
PLANTER
FLOWER ST.
NORTH CITYCLIMIT-
JUST NORTH OF ORANGE ROAD
Y
Y
Y
Y
Y
N/A
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
54
(9)
CITY OF SANTA ANA
City of Santa Ana
N
ey
a
4.0 4.5 j.4
Miles
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
55
CITY OF SANTA ANA
ATTACHMENT A
PROPOSER'S CERTIFICATION, PROPOSAL PRICING
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
MEDIAN AND RIGHT OF WAY LANDSCAPE MAINTENANCE SERVICES
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request
for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services
being requested as specified herein. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all
pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the
City in accordance with said terms and conditions.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE SERVICES PRICING
ITEM
ITEM DESCRIPTION
QUANTITY
UNIT
UNIT
UNIT
EXTENDED
QUANTITY
PRICE
TOTAL PRICE
#
Landscape Maintenance
1.
Crew —Laborer (2,000 Hours)
12
Hour
24,000
$
$
2
Irrigation Technician (2,000
2
Hour
4,000
$
$
Hours)
TOTAL BASE CONTRACT AMOUNT (ADD ITEMS 1 & 2)
$
NOTE: RFP AWARD WILL BE BASED ON THE TOTAL BASE CONTRACT AMOUNT
ADDITIONAL AS -NEEDED: WEED ABATEMENT, DEBRIS REMOVAL & WEED/PESTICIDE
SPRAYING SERVICES
Weed Abatement & Debris
4.
Removal Crew — Laborer
1
Hour
2,000
$
$
2,000 Hours
5
Weed Abatement & Debris
N/A
TON
N/A
N/A
$
Disposal Charge
Weed Spraying — Streets,
6.
Gutters, Sidewalks, Alleys,
1
Hour
2,000
$
$
Channels, Easements
7
Tree Trunk Pesticide
1
Tree
1,000
$
$
Spraying for Aphids
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
56
(9)
CITY OF SANTA ANA
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
BUSINESS ADDRESS
PRINTED NAME OF AUTHORIZED AGENT TITLE
SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS
FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER
(IFAPPLICABLE)
CITY OF SANTA ANA BUSINESS LICENSE NUMBER
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
57
(9)
CITY OF SANTA ANA
ATTACHMENT B
REFERENCES
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the
supplies, equipment or services included in the scope of the proposal specifications. Attach additional
pages if required. Contracts listed must have a minimum award amount of $100,000 per year in
order to be used as references. The City reserves the right to contact each of the references listed for
additional information regarding your firm's qualifications.
REFERENCE
Customer Name: Contact Individual:
Address:
Contract Amount:
Phone Number:
EMAIL:
Year:
Description of supplies, equipment, or services provided:
REFERENCE
Customer Name: Contact Individual:
Address:
Contract Amount:
Phone Number:
EMAIL:
Year:
Description of supplies, equipment, or services provided:
REFERENCE
Customer Name: Contact Individual:
Address: Phone Number:
EMAIL:
Contract Amount: Year: _
Description of supplies, equipment, or services provided:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
58
(9)
CITY OF SANTA ANA
ATTACHMENT C
PROPOSER'S STATEMENT
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and
accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer
and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with
her signature and official seal noting hereon the action of approval of the Council, signed by the Executive
Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of
this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or
deposited with the United States Postal Service properly addressed to the proposer with the correct postage
affixed thereto.
Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish
City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays,
Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof
accompanying this proposal shall become the property of the City and shall be considered as payment of
damages due to the delay and other causes suffered by City because of the failure to furnish the necessary
bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to
ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned
to the undersigned.
Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth
in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under
the contract will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the
required insurance certificates are to be incorporated by reference into this agreement and are made
specifically as part of this RFP.
Firm
Signed and Printed Name:
Title
Date
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
59
(9)
CITY OF SANTA ANA
ATTACHMENT D
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
To the CITY OF SANTA ANA
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer
declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person,
partnership, company, association, organization, or corporation; that the proposal is genuine and not
collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer
to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or
agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from
bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement,
communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or
to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to
secure any advantage against the public body awarding the contract of anyone interested in the
proposed contract; that all statements contained in the proposal are true; and, further, that the proposer
has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any
corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham proposal.
Note: The above non -collusion affidavit is part of the proposal. Signing this proposal on the signature
portion thereof shall also constitute signature of this non -collusion affidavit. Proposers are cautioned that
making a false certification may subject the certifier to criminal prosecution.
Signed
State of , County of
Subscribed and sworn to (or affirmed) before me on this day of , 20 , by
, proved to me on the basis of satisfactory evidence to be the person(s)
who appeared before me.
Notary Public Signature Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
60
(2)
CITY OF SANTA ANA
ATTACHMENT E
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or
her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in
conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall
require that the language of this certification be included in all lower tier subcontracts, which exceed
$100,000 and that all such subrecipients shall certify and disclose accordingly.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
61
(2)
CITY OF SANTA ANA
ATTACHMENT F
NON-DISCRIMINATION CERTIFICATION
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that
applicants are employed, and that employees are treated during employment without, regard to their
race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination
clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or
with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
62
(2)
CITY OF SANTA ANA
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction
by the administering agency, the Consultant may request that the United States enter into such
litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended, no discrimination shall be made in the employment of persons upon public works because
of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital
status, or sex of such persons, except as provided in Section 1420, and any consultant of public
works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
63
(9)
CITY OF SANTA ANA
ATTACHMENT G
SUBCONTRACTOR DESIGNATION FORM
Bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., it must clearly
set forth below the name and location of each subcontractor who will perform work or labor or render
service to the bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of
bidder's total bid and the kind of work that each will perform. Furthermore, bidder acknowledges and
agrees that under Public Contract Code section 4100, et seq., if bidder fails to list as to any portion of
work, or if bidder lists more than one subcontractor to perform the same portion of work (i.e. bidder must
indicate what portion of the work each subcontractor will perform), bidder must perform that portion itself
or be subjected to penalty under applicable law.
If alternate bids are called for and bidder intends to use subcontractors different from or in addition to
those subcontractors listed for work under the base bid, bidder must list subcontractors that will perform
work in an amount in excess of one half of one percent (0.5%) of bidder's total bid, including alternates.
In case more than one subcontractor is named for the same kind of work, the Contractor is to state the
portion of work that each subcontractor will perform. Bidders or suppliers of materials only do not need
to be listed. If further space is required for the list of proposed subcontractors, additional sheets showing
the required information, as indicated below, shall be attached hereto and made a part of this document.
Listed below is the name of each subcontractor that will perform work, labor, or render services to the
undersigned related to the work of this project. This is to include any subcontractor that will specially
fabricate and install a portion of work according to detailed drawings contained in the plans and
specifications in the amount greater than one half of one percent (.05%) of the contractors total bid.
Additional sheets may be attached if needed.
Subcontractor Name:
Location:
Portion of Work/Trade:
Bid Amount
Contractor's License Number
DIR Registration No.
Subcontractor Name:
Location:
Portion of Work/Trade:
Bid Amount:
Contractor's License No:
DIR Registration No:
❑ Contractor will not be subcontracting any portion of work.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
64
AGREEMENT WITH LANDSCAPE WEST MANAGEMENT SERVICES TO PROVIDE
MEDIAN AND RIGHT OF WAY LANDSCAPING SERVICES
THIS AGREEMENT is made and entered into on this 3RD day of June, 2025 by and between
Landscape West Management Services, Inc., a California corporation ("Contractor"), and the City
of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ("City").
RECITALS
A. On April 4, 2025, the City issued Request for Proposal No. 25-058 ("RFP"), seeking
proposals from qualified firms and organizations to provide landscaping maintenance and
irrigation systems maintenance of street medians and public right-of-way amenities,
vacant lots/parcels, slopes, channels, and easements.
B. Contractor submitted a timely and responsive proposal that was selected by the City.
Contractor represents that it is able and willing to provide the services described in the
scope of work included in RFP 25-058.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in Exhibit A, attached hereto and
incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services for
City, the rates and charges identified in Exhibit B. The total amount to be expended
during the term of this Agreement shall not exceed $9,370,000.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. City and
Contractor agree that all payments due and owing under this Agreement shall be made
through Automated Clearing House (ACH) transfers. Contractor agrees to execute the
City's standard ACH Vendor Payment Authorization and provide required
documentation. Upon verification of the data provided, the City will be authorized to
deposit payments directly into Contractor's account(s) with financial institutions.
Page 1 of 10
Payment need not be made for work which fails to meet the standards of performance
set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on July 1, 2025 and continue for a three (3) year term
with the option for the City to grant up to two (2), one (1) year extensions, exercisable by a writing
by the City Manager and the City Attorney, unless terminated earlier in accordance with Section
15, below.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent Contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Contractor shall procure and maintain for the duration of the agreement, the following
insurance coverages:
MINIMUM SCOPE AND LIMIT OF INSURANCE
Contractor shall maintain limits of insurance coverage in the following minimum amounts and
Page 2 of 10
shall be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an "occurrence" basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less than
$1,000,000 per occurrence and $2,000,000 aggregate.
• Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1
(any auto), with combined single limits of $1,000,000. In the event Contractor does not
maintain commercial automobile liability insurance, City will accept evidence of personal
automobile insurance with existing limits, which can be lower than $1,000,000.
• Workers' Compensation (W/C): as required by the State of California, with statutory
limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per
accident, per employee, per policy for bodily injury or disease. This requirement can be
waived if Contractor has no employees.
If Contractor maintains broader coverage and/or higher limits than the minimums shown above,
City requires and shall be entitled to the broader coverage and/or the higher limits maintained by
Contractor. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials,
employees, agents, and volunteers are to be covered as additional insureds with respect to
liability arising out of work or operations performed by or on behalf of the Contractor
including materials, parts, equipment, and personnel furnished in connection with such
work or operations.
2. All required insurance policies: Insurance company(ies) agrees to waive all rights of
subrogation against City, its City Council, its officers, officials, employees, agents, and
volunteers for losses paid under the terms of any policy which arise from work performed
by Contractor for City.
3. All required insurance policies: For any claims related to this contract, Contractor's
insurance coverage shall be primary and any insurance maintained by City, its City
Council, its officers, officials, employees, agents, or volunteers shall not contribute with it.
4. All required insurance policies: A severability of interest provision must apply for all the
additional insureds, ensuring that Contractor's insurance shall apply separately to each
insured against whom a claim is made or suit is brought, except with respect to the insurer's
limits of liability.
5. Each insurance policy required herein shall provide that coverage shall not be canceled,
suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or
materially changed except after thirty (30) days prior written notice has been given to City.
Ten (10) days prior written notice shall be provided to City for policy cancellation or non -
renewal due to non-payment.
Page 3 of 10
6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana,
Attention: Public Works Agency, M-21, Santa Ana, CA 92701. The name and location of
the event should be included in the Description of Operations section of each certificate.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by the City. City may require Contractor
to purchase coverage with a lower retention or provide proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state of California
with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City.
Verification of Coverage
Contractor shall furnish City with original Certificates of Insurance including all required
amendatory endorsements (or copies of the applicable policy language effecting coverage required
by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all
policy endorsements to Entity before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive Contractor's obligation to provide them.
City reserves the right to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
Claims Made Policies
If any of the required policies provide coverage on a claims -made basis:
1. The retroactive date must be shown and must be before the date of the contract or the
beginning of work.
2. Insurance must be maintained and evidence of insurance must be provided for at least three
(3) years after completion of work.
3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy
form with a retroactive date prior to the contract effective date, Company must purchase
"extended reporting" coverage for a minimum of three (3) years after completion of work.
Subcontractors
Contractor shall require and verify that all sub -contractors maintain insurance meeting all the
requirements stated herein, and Contractor shall ensure that City is an additional insured on
insurance required from sub -contractors.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the
risk, prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
Page 4 of 10
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Contractor to the City pursuant to this Agreement.
9. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
Page 5 of 10
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
a. Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified
under this Agreement.
b. No immediate family members of either the Mayor, City Council Member, or any
appointed City Official, including appointed board and commission members, as
defined under the City's Municipal Code, whose position with the City shall award or
influence the award of this Agreement, or any competing contract or amendment
thereof, shall be employed in any capacity by the Contractor or have any other direct
or indirect financial benefit or interest in this Agreement.
c. The section also prohibits the awarding of any agreement, contract, grant, or any
amendment to those awards, to any former full-time employee for one-year from date
of employee separation except for any CAPERS retiree as authorized by City Council
resolution
d. The Contractor must comply with all conflict of interest laws, ordinances, and
regulations now in effect or hereafter to be enacted during the term of this Agreement.
The Contractor warrants that it is not now aware of any facts which conflict with the
prohibitions defined above. If the Contractor hereafter becomes aware of any facts that
might reasonably be expected to create a conflict of interest, it must immediately make
full written disclosure of such facts to the City. Full written disclosure must include,
but is not limited to, identification of all persons implicated and a complete description
of all relevant circumstances. Failure to comply with the provisions of this paragraph
will be a material breach of this Agreement.
e. Contractor covenants that none of its directors, officers, employees, or agents shall
participate in selecting or administrating any subcontract supported (in whole or in part)
by City funds stemming from the Agreement where the awarding of the subcontract
has any direct or indirect financial benefit or interest to any individual, as defined in
subsections (b) and (c) above.
Page 6 of 10
12. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Contractor. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
Page 7 of 10
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
Page 8 of 10
' • C='::
Santa Ana, California 92702
Fax: (714) 647-5635
To Contractor:
Landscape West Management Services, Inc.
Attn: Michael Garibay, President
1234 N. Blue Gum St.
Anaheim, CA 92806
Fax: 714-860-4705
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signature page to follow]
Page 9 of 10
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Jennifer L. Hall
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Kyle(, ellesen
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Nabil Saba, PE
Executive Director
Public Works Agency
CITY OF SANTA ANA
Alvaro Nunez
City Manager
CONTRACTOR:
4
Michael Garibay
President
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
(a
CITY OF SANTA ANA
EXHIBIT A
SCOPE OF SERVICES
Contractor shall perform services as set forth below and furnish all labor, equipment, materials, and
supervision to perform landscape maintenance as described herein including, but no limited to, the
following:
I. GENERAL REQUIREMENTS
Compliance with Applicable Laws and Regulations
a. Contractor shall perform all requirements under and in strict observance of and
compliance with all applicable laws, regulations, ordinances, codes and any other
legislative or statutory requirements.
b. Contractor warrants that the performance of services under this contract shall be
compliant with the current requirements of the Occupational Safety and Health Act
(OSHA) and as it may be amended or updated throughout the term of this contract.
2 All locations and quantities are subject to change at any time in order to respond to
unforeseen situations that may arise.
a. City will provide Contractor with as much advance notice as reasonably possible
to allow Contractor to adjust schedules and workforces accordingly.
a Oversee work -forces to ensure that work is being performed with all due diligence,
quickly, and thoroughly and for all the designated work area.
4. Perform scheduled and random checks with Project Manager or designee to ensure
that all work is being performed satisfactorily.
5. Provide courteous interaction, direction, information, and referrals to all visitors,
property owners, Police Officers, other City employees, or related agencies.
6. Anticipated Service Levels
a. Provide the required number of laborers, technicians, supervisors, and workers as
specified below and throughout these specifications.
The City has determined these are the required staffing levels necessary
to accomplish all of the work requirements within the allotted hours as
indicated in the specifications.
b. Provide four (4) crews (12 laborers) each day (Monday — Friday) for scheduled
work.
i. Contractor shall provide two (2) Irrigation Technicians as well as to conduct
daily maintenance, troubleshooting, repairs and necessary work to ensure
22
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
aCITY OF SANTA ANA
irrigation systems are operating properly.
c. From time -to -time and site -to -site, more workers will be needed and Contractor
must provide additional workers at the rates stated in Attachment A for services
requested by the Project Manager or his/her designee.
d. City reserves the right to adjust the staffing levels based on the available budget
allocated each year as part of the City's annual budget process.
II. LANDSCAPE MAINTENANCE CREWS
1. Landscape Maintenance Crews shall be responsible to clean and maintain medians
by removing weeds, trash, debris, mowing were applicable and other associated
landscaping duties in order to maintain medians in a clean and attractive state.
2 Contractor to provide four (4) Crews as follows:
Crew size = Three (3) Laborers (12 laborers total)
3. Provide the necessary labor, materials and equipment to remove weeds from all
medians, linear parks, sidewalk areas, planters, and public lots.
4. Provide the crews daily. The assignments may change during the day to respond to
urgent requests.
a. Homeless camp debris removal may occur several times a week.
5. Remove by hand or mechanical means, all weeds from medians, sidewalk and street
curb joint.
6. Remove the trash encountered in areas immediately adjacent to street medians
including gutters, storm drains, culverts, and bike lanes.
7. Maintain and clean the tree wells to enhance appearance and cleanliness of City
parkway tree wells by removing weeds and litter.
8. Remove all unwanted natural or environmental materials, including, but not limited to:
a. Bio-waste,
b. Hypodermic needles,
c. Dirt,
d. Silt,
e. Feces,
f. Soot, and
g. Weeds
9. Clean, cut, clear, and remove weeds and remove of light -to -medium amounts of trash
by using hand-held equipment like weed eaters, rakes, brooms, and leaf blowers.
a. Leave no piles, or residue with rake marks.
b. Sidewalk surface shall be clean of leaves, litter, and dirt.
23
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
(9)CITY OF SANTA ANA
10. Crew must be self -directed and report directly to the main office of Contractor.
11. Crew must be "on -call" and carry a dedicated cell phone and be available during
normal business hours on all workdays.
12 The Contractor shall collect all clippings, trimmings, cuttings, rubbish and debris, and
posted signs at all work sites and dispose of same in a lawful manner per contract
requirements at the Contractor's expense.
la All trash and debris shall be removed from all worksites the same day.
14. The Contractor shall rake, hand remove, or vacuum leaves that are not absorbed by
planting.
a. This shall be done as often as required to maintain a neat appearance, or prevent
plants from being smothered by seasonal leaf drop at least weekly or as directed
by Projects Manager or designee.
15. After heavy windstorms, the entire contract area shall be cleaned of litter, fallen
branches, etc.
a. Contractor shall respond to calls from Projects Manager or designee immediately.
b. Contractor shall patrol all areas during heavy windstorms for trees down, fallen
branches, hanging branches, debris, and other potential hazards.
16. The Contractor shall keep sidewalks and all paved areas in the medians and under
overpasses swept and cleaned of any debris, weeds, dirt or soil.
a. Tree wells shall be maintained weed free.
17. Additional duties that may be required of the Median Crew may include the following:
a. Clear catch basins during winter rain and storms,
b. Fill sandbags,
c. Remove extra trash and debris generated by special events,
d. Remove litter and vegetation at City -owned parcels,
e. Remove homeless camp debris, and
f. Assist street sweepers in debris removal during weather events, such as wind or
rain.
III. IRRIGATION TECHNICIAN
1. Provide two (2) Irrigation Technicians to perform daily inspections and routine irrigation
systems repairs.
2 The Irrigation Technician shall physically inspect (by manual or semi -automatically
running the Controller) the operation of all systems weekly.
a. The Irrigation Technician shall maintain all sprinkler systems in such a way as to
guarantee proper coverage and full working capability, and make whatever
adjustments are necessary, including but not limited to:
i. Adjustment of heads or inserts, or
ii. Replacing of inserts, etc., to prevent excessive over spray/runoff into street
right-of-ways or other areas not intended to receive irrigation over
24
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
(9)
CITY OF SANTA ANA
spray/runoff
b. A visual inspection of all irrigated areas shall occur, more often, but not less than
one time per week.
i. All areas receiving marginal coverage shall be irrigated by a portable
irrigation method. The Irrigation Technician shall furnish all hoses, nozzles,
sprinklers, etc., necessary to accomplish this supplementary irrigation.
ii. Care shall be exercised to prevent waste of water, erosion, and/or
detrimental seepage into existing underground improvements or structures
3. The Irrigation Technician shall turn off irrigation system during periods of rainfall and
times when suspension of irrigation is desirable to conserve water while remaining
within the guidelines of horticulturally acceptable maintenance practices as
determined by the Projects Manager or designee.
a. When the Projects Manager or designee acknowledges the necessity to turn on
the water once again, all controllers shall be activated within twenty-four (24) hours.
b. After 24 hours, the Projects Manager or designee at his discretion may elect to
activate the controllers with City forces and deduct estimated time plus overhead
from the Contractor's monthly invoice.
4. Contractor shall submit a monthly irrigation report to the Projects Manager or
designee.
a. The report shall be of the format required by the Projects Manager or designee
and shall include, but not be limited to:
i. Controller location,
ii. Address, type of controller,
iii. Number of stations,
iv. Schedule, and run times for each station, turf, ground cover or shrub
irrigation,
v. Condition of site, and
vi. Repairs made for each station.
5. Irrigation Technician shall maintain a log at each controller location.
6. Irrigation Technician shall provide efficient use of water at all times.
a. The controllers shall be programmed and monitored to maintain adequate
moisture, optimal for growth and appearance, while eliminating excessive runoff.
i. Adequate soil moisture shall be determined by:
1. Visual observation, plant resiliency, and turgidity,
2. Rxamining cores removed by soil probe,
3. Moisture sensing devices, and
4. Programming irrigation controllers accordingly
ii. Considerations must be given to:
1. Soil texture,
2. Structure,
3. Porosity,
4. Water holding capacity,
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
25
(9)
CITY OF SANTA ANA
5. Drainage,
6. Compaction,
7. Precipitation rate,
8. Runoff,
9. Infiltration rate,
10. Percolation rate,
11. Evapotranspiration,
12. Seasonal temperatures,
13. Prevailing wind condition,
14. Time of day or night,
15. Type of plant and root structure
7. Irrigation Technician shall be responsible for and bear the cost of service and repair
to all irrigation components from the remote control valve, downstream (including the
remote control valve).
a. The responsibility includes, but is not limited to:
i. The remote control valve,
ii. Flow sensors,
iii. Lateral lines,
iv. Fittings,
v. Risers,
vi. All sprinkler heads, and
vii. Drip irrigation components
8. Monitoring Systems: Irrigation Technician shall weekly inspect the irrigation systems
for broken and clogged heads, malfunctioning or leaking valves, or any other condition,
which hampers the correct operation of the system.
a. Authorization must be obtained from the Project Manager or designee before
proceeding with work not covered under normal maintenance work and the
malfunctioning sprinkler system area shall be irrigated by a portable irrigation
method until all authorized repairs have been completed to the Project Manager or
designee's satisfaction.
b. Each irrigation controller(s) and system shall be checked weekly for proper water
scheduling and coverage.
c. Make all necessary adjustments to heads, which throw onto roadways, walkways,
windows, or out of intended area of coverage.
d. Irrigation Technician shall clean and adjust sprinkler heads as needed for proper
coverage.
e. Each system shall be manually operated at the irrigation controller and observed
on a bi-monthly basis.
f. Controllers shall be programmed to water during nighttime hours between
approximately midnight and 7:00 a.m.
i. No watering shall occur during the daytime unless associated with irrigation
check/repairs or with prior approval by the Projects Manager or designee.
9. Irrigation Technician shall provide irrigation personnel fully trained in all phases of
landscape irrigation systems operation, maintenance, adjustment, and repair.
a. This is to include:
i. Diagnosis and repair of controllers,
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
KE
(9)
CITY OF SANTA ANA
ii. Valve wires,
iii. Control valves,
iv. Lateral lines,
v. Gate valves,
vi. Main lines,
vii. Strainers,
viii. Pressure regulators,
ix. Backflow devices,
x. Moisture sensors,
A. Master valves, and
xii. Electric pedestals.
b. Irrigation Technician shall maintain an adequate stock of medium and high usage
items for repair of all irrigation systems.
10. Automatic controllers and/or enclosures shall be locked while unattended.
11. All controller enclosures must be painted in approved colors, as needed, to prevent
rusting and maintain good appearance.
a. System Maintenance: Once a year during the month of March, Irrigation
Technician shall:
i. Wipe down the equipment in the irrigation controller cabinet to remove all
dust and dirt,
ii. Clean all electrical connections,
iii. Install bait traps for control of ants,
iv. Replace batteries as required,
v. Clean and remove intruding soil in valve boxes and
vi. Replace gravel, as originally specified
12. Repairs made to the irrigation system must be made in accordance with the system's
original design with products equal to or higher quality than currently provided.
a. Workmanship shall be performed in accordance with industry standards.
13. Irrigation Technician shall be responsible for regular monitoring of all systems and
correcting for:
a. Coverage,
b. Adjustment, and
c. Clogging of lines and other sprinkler components.
14. All irrigation systems shall be inspected and adjusted on a weekly basis or more
frequently as required, considering the water requirements of each remote control
valve.
a. A written irrigation tracking sheet indicating the system location, date inspected,
and watering schedule shall be submitted to the Projects Manager or designee at
the end of each week.
15. Irrigation Technician shall observe and note deficiencies occurring from the original
design of facilities and review these findings with the Projects Manager or designee
so necessary improvements can be considered.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
27
aCITY OF SANTA ANA
16. All leaking or defective piping, valves, or other system components shall be repaired
within twenty-four (24) hours of detection.
17. Contractor will keep system in operation by valve or head adjustment to keep all
systems operating at manufacturer's recommended operating pressure.
a. This shall be accomplished by valve throttling pressure gaging.
i. The valves should be throttled to prevent sprinkler heads from fogging,
allowing droplets for effective watering.
b. The Projects Manager or designee may request a coverage test to evaluate proper
settings, timing, usage, or maintenance of system
18. Contractor shall be responsible for periodic inspection of surface drains located within
the landscaped areas.
a. These drains shall be checked to assure proper functioning.
b. Remove any debris or vegetation that might accumulate at the inlet and prevent
proper flow of water
IV. TRASH REMOVAL AND DISPOSAL:
1. The trash likely to be encountered during the course of cleaning includes but is not
limited to:
a. Litter,
b. Trash,
C. Bio-waste and hypodermic needles,
d. Plastic and cardboard containers,
e. Plywood,
f. Wsed lumber,
g. Discarded furniture, and
h. Small appliances, toys and other household items
2 Remove and dispose of items listed above according to all applicable laws, codes,
and requirements.
a Note that trash removal is incidental to weed removal by either crew. It is included so
that the areas looks clean after the weed removal work is completed.
4. Trash removal and disposal will be at the Contractors expense and must be included
in the hourly price.
V. OPTIONAL AS -NEEDED: WEED ABATEMENT, DEBRIS REMOVAL, WEED SPRAYING
SERVICES
1. Crew Size: varies depending on need; City estimates, but does not guarantee or imply
guarenteed hours per year for City -requested optional as -needed services.
2 All property (lots, channels, easements, alleys) designated by the City Projects
Manager or Inspector and assigned to the contractor for weed abatement and cleaning
28
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
aCITY OF SANTA ANA
shall be thoroughly cleaned of all weeds, grass, noxious growth, tree
volunteers/shooters, trash, and rubbish in the following manner:
a. These as needed cleaning and services will be compensated at the regular hourly
rate on the appropriate Price List item.
i. All associated debris will be disposed of by Contractor and billed as an
appropriate line item.
b. All vegetation (weeds, grass) shall be cut or mowed to a height of not more than
two (2) inches above the ground.
Vegetation cut or mowed shall be removed from the site.
C. Trees with low hanging branches shall be trimmed to allow 7 feet of vertical
clearance, as needed.
d. Trees, hedges, bushes and/or vines shall be trimmed back to property line as to
not obstruct the public right of way, as needed.
e. City will issue a work order request for such work to be performed.
f. Erosion control wattles (devices made of straw or wood) installed around the
perimeter of fenced properties, shall be removed to allow for proper cleaning along
the interior and exterior of the fence line.
i. Once cleaning is completed, Contractor shall replace wattles along the
interior perimeter of the lot or as directed to by Projects Manager
g. Removal and disposal of trash shall be billed as a separate line item. Pricing must
be included in Attachment A.
i. These services include, but are not limited to:
1. Removal of litter, vegetation, weeds, and construction debris
2. Clear catch basins during winter rain and storms
3. Fill sandbags
4. Removal of homeless camp debris and rubbish.
h. Contractor shall have the physical and technical ability, and sufficient staff to
provide weed control and pesticide spraying as required by City.
i. Weed and pesticide spraying shall be performed in accordance with all
applicable state and local regulations and laws.
ii. Weed and pesticide spraying shall be charged to the City according to
pricing in Attachment A. Pricing shall include all labor and material costs.
VI. OTHER PROVISIONS/ REQUIREMENTS
1. Contractor Data Entry for Maintenance Work
a. The City uses a public reporting APP (mySantaAna), or other designated APP, to
record all work performed.
b. The Contractor will be required to utilize the City's computerized system (APP), or
other system, to record ALL maintenance work performed for this contract.
c. The City will provide training and instruction to the Contractor on the use of the
APP.
d. The Contractor will be required to obtain a cellular/Wi-Fi enabled electronic device,
29
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
aCITY OF SANTA ANA
cellular phone for each crew, to perform the required data entry in the field.
i. The Contractor will be solely responsible for maintaining the device in
working order to complete the required data entry for the City.
e. The Contractor will be required to obtain a cellular internet data plan cost using one
of the following carriers:
i. AT&T wireless,
ii. Verizon,
iii. T-Mobile or
iv. Sprint
2 Maintenance Function Checklist and Reports
a. Daily Attendance Sign in Sheet: Provided by the Contractor on a daily basis by
7:30 am, including the signatures of each laborer and crew assignment, date,
and hours to be worked.
i. Contractor shall update the hours worked if any laborer leaves early.
b. Daily Work Report: Prepared by Contractor on a daily basis and specifies the
work performed; date performed; and labor, materials and supplies used, and
amount of trash and debris collected (measurement method to be agreed
upon).
c. Weekly Report
i. Due: Monday of every week
ii. Contents: Ensure that the report contains all the required and approved
content, which may include, but not limited to:
1. Description of work completed
2. Description of the actual inspection, observation, repair and/or
maintenance of landscaping, signage, lighting, streetscape, and
graffiti
d. Report Guidelines:
i. Submit records in the time required, in the method required, and on the
forms required.
ii. Include any pertinent information or backup documentation with your
reports.
iii. Monthly payment will not be made until reports are received by City.
e. Documentation
i. Digital Photo Sampler Report
1. Take a series of before -and -after photos of items, areas, or
incidents that Contractor responds to as specified by City.
2. Maintain these photos electronically and make them available for
inspection by City at any time.
3. Identify photos by location, description, etc. before or after, date
and time of photo taken.
3. Meetings
a. General Guidelines
30
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
aCITY OF SANTA ANA
i. Document all meetings and ensure corresponding action list is generated,
initiated, and completed by the time required.
b. Attendees
i. Project Manager and/or designee and Contract Supervisor must attend
meetings, in person, with the Public Works management team.
c. Operational Meetings
i. Purpose: To address issues regarding:
1. Upcoming events,
2. Blackout dates,
3. Scheduling; and
4. Other issues of concern
ii. Held on: Third Thursday of every month or as specified
iii. Location: 220 S. Daisy, Santa Ana, CA 92703
d. Service Level Inspections
i. Provide an English-speaking Contract Supervisor to tour the contracted
area with the Project Manager or his/her designee twice a month to
determine compliance with the specifications and to discuss required work.
ii. Contractor's Supervisor must be authorized to sign documents and/or
effect changes to the work being performed.
4. Contractor Employees
a. Regarding all Contractor Employees:
i. Ensure that all Contractor employees performing work in conjunction with
this project are always courteous, professional, competent, and do not
cause any undue disturbances.
ii. Ensure any employee who is determined by the Project Manager or his/her
designee to be incompetent, working inefficiently, disorderly, intemperate
or otherwise objectionable is immediately removed from work under this
agreement and replaced with a satisfactory replacement.
iii. The City of Santa Ana is committed to a safe workplace. The Project
Manager or his/her designee may direct Contract Supervisor to
immediately remove any worker who is unfit for duty.
iv. Employees must present a neat, well-groomed appearance at all times.
v. Perform the work while minimizing disturbance to the citizens, residences,
and businesses.
vi. Workers must have basic knowledge, experience, skills and abilities in
general labor, custodial maintenance, landscaping maintenance, cleaning,
trash handling, landscape care and street safety procedures to perform the
scope of work requirements in accordance with the specifications at all
times.
1. Workers who do not demonstrate these capabilities shall be
replaced at the request of the Project Manager or his/her designee.
5. Contract Supervisors and Laborers
a. Provide an English-speaking Contract supervisor and laborers who are fully
trained and knowledgeable in all aspects of these requirements:
31
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
aCITY OF SANTA ANA
i. Equipped with a working, fully -charged cellular phone, capable of taking
and sending photos and emails, to enable immediate contact with Project
Manager and/or designee.
b. Contract Supervisor and laborers must demonstrate skills including, but not
limited to the following:
i. Basic principles of supervision, directing, planning, controlling, training and
appropriate safety procedures.
ii. Contract Supervisor must be able to tour the Area with a Project Manager
or his/her designee on an as -needed basis for the purpose of determining
compliance with these specifications or to discuss required work.
iii. Contract Supervisor is responsible for ensuring the crews are
accomplishing the scheduled work per the specifications.
6. Uniform and Safety Vests
a. Pay for and bear the maintenance cost of uniforms for all employees working
on the project.
i. The uniforms must bear Contractor's company name.
b. The uniform must be worn as a complete unit and be fitted properly.
ii. The uniform must be maintained in a clean and neat order with no rips,
tears, or permanent stains present.
c. Must wear identification and appropriate safety vest at all times, which must be
furnished by the Contractor.
7. Vehicles and Equipment
a. Ensure that all contractor vehicles and equipment used in performing work in
conjunction with this project are:
i. Mechanically and operationally sound;
ii. Have well -maintained exteriors;
iii. Clean;
iv. Have well -organized tool racks;
v. Bear Contractor's company name, which is to be visible on both sides of
the vehicle;
vi. Have current California registrations and licenses
b. City of Santa Ana Public Works Agency authorized contractors will be required
to have identification signage on all vehicles at all times while working in an
official capacity for the City.
i. Such signage shall be of a professional manner and maintained neat in
appearance, free of graffiti, easily identifiable and in sound condition.
ii. All costs associated with the fabrication of such signage shall be borne by
the contractor. Contact City Staff prior to ordering.
Signage Type and Material Shall Be:
• Plastic with Magnetic Backing. Painted on Vehicle or similar (Taped
Signs Not allowed).
32
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
(9)CITY OF SANTA ANA
Such Signage Shall State:
Authorized Contractor
City of Santa Ana
Public Works Agency
and
• Name of Contractor and Contractor Telephone Number
Signaqe Letter Minimum Size:
• 2-inches for: Authorized Contractor
City of Santa Ana
Public Works Agency
• 1-inch for all other information
c. Vehicles must have 360-degree operational warning lights or traffic notification
light bars.
d. Have a suitable stake side compactor truck or trailer for hauling weeds, rubbish,
and brush. Trucks should have sufficient capacity to minimize trips and maximize
productivity; (typically a 2-ton capacity). The truck hall be equipped with an arrow
board for lane closures.
e. Provide power and hand tools of sufficient quantity and quality to handle the job
as specified. Examples of such tools are string trimmers (weed eaters), brush
cutters, catch bags, sod cutters, loppers, handsaws, and various hand tools.
f. Provide and assure usage of appropriate safety equipment as required by
Cal/OSHA for all hand crews, including, but not limited to hearing protection, dust
masks, helmets, boots, gloves, goggles, chaps, shin guards).
g. Replace immediately, any equipment that does not meet the foregoing as may
be determined by Project Manager and/or designee's sole discretion.
h. Ensure that all crews, equipment, and trash are secure in vehicles at all times.
8. Place of Business
a. Maintain an office at a fixed location corresponding to current business license.
b. Maintain an assigned telephone number under Contractor's personal name or
the legal company name.
9. Traffic Controls
a. Maintain clear ingress and egress areas, sidewalks, vehicle travel lanes,
driveways, and the like at all times unless immediate work prohibits such
clearance
b. Inspect and identify any condition(s) that renders any portion of the areas under
maintenance unsafe, as well as any unsafe practices occurring thereon and keep
a log indicating date inspected and action taken.
c. Notify the Project Manager or his/her designee immediately of any unsafe
condition that requires major correction.
d. Cooperate fully with City in the investigation of any accidental injury or death
occurring on the designated work areas, including a complete written report
thereof to the Project Manager or his/her designee within five (5) days following
the occurrence.
33
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
(9)CITY OF SANTA ANA
e. Most work should be performed without obstructing the flow of traffic whenever
possible.
If lane closure is required, abide by WATCH manual.
10. Performance during inclement weather
During periods of inclement weather, i.e. rain/wind; Contractor's workforce shall
accomplish work not affected by such weather, i.e. litter pick up/spent blossom
removal, preventative maintenance, etc.
a. Contractor shall stake and re -tie trees as required.
b. Drains shall be checked and cleaned as necessary.
c. Contractor shall remove all branches and debris resulting from inclement
weather.
d. Contractor may be required to perform additional clean-up tasks due to inclement
weather.
11. Recycling
a. All organic waste (including leaves, grass clippings, brush, branches, and tree
parts) resulting from work performed under this contract shall be recycled through
composting or processing for use as mulch.
i. Organic waste cannot be taken to the landfill.
b. The names and addresses of the licensed green -waste composting or
processing companies, and haulers, along with the tonnages used and receipts,
shall be provided to the Projects Manager or designee in a monthly written report
and an annual written report.
12 Disposal
a. At least 100% of all landscape debris will be disposed of through a landscape
material recycling center or reused in some manner.
i. The Contractor shall dispose of all cuttings, weeds, leaves, trash, and other
debris from the operation as work progresses.
ii. The City shall not be responsible for the disposal. C
iii. ontractor shall pay all disposal fees and provide documentation evidence
of recycling to include location, tonnage, etc. on a monthly basis to the City.
iv. Contractor shall dispose of all trash and debris.
v. Contractor shall dispose of all landscape debris through a landscape
material recycling center.
vi. Contractor shall pay all disposal fees and submit a copy of receipt as part
of the landscape monthly reports.
b. At no time is the Contractor permitted to use City dumpsters.
la Damage Repair
a. All damage incurred by the Contractor's operations shall be repaired or replaced
in kind and size at the Contractor's expense.
b. Irrigation repairs shall be completed within twenty-four (24) hours using approved
materials.
c. Non -irrigation repairs shall be completed within seven (7) working days and shall
be repaired using only pre -approved materials.
34
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
(a
CITY OF SANTA ANA
14. Vandalism
a. Contractor shall be responsible for the labor to repair damaged landscaping
caused by vandalism or vehicle accidents with material costs to be reimbursed
by City.
i. The Contractor shall submit invoicing to establish cost of materials.
15. Holidays
City Observed Holidays
a. The designated Contractor holidays for this contract shall be:
i. New Year's Day
ii. Martin Luther King Jr. Day
iii. President's Day
iv. Cesar Chavez Day
v. Memorial Day
vi. Independence Day
vii. Labor Day
viii. Veteran's Day
ix. Thanksgiving Day Holidays
x. Christmas Day Holidays
16. Penalties and Fines
a. Failure to comply with specifications of contract or requests from the Projects
Manager or designee and/or creating unnecessary delays, as determined by the
Projects Manager or designee, may be cause for fines and penalties in the table
below until said request(s) is completed.
i. This shall be deducted from routine monthly maintenance payments.
Table: Liquidated Damages
LN
VIOLATION
Failure to perform required/scheduled work: missed or late, in
$100.00 per
1
correct number of workers per contract, missed meetings
occurrence per day
without prior notification.
Safety violation and/or failure by Contractor to comply with the
$200.00 per
2
most current Work Area Traffic Control Manual (W.A.T.C.H.)
occurrence
Failure to remove any significant amount of litter/debris
$200.00 per
3
(generated by crews) from work site same day as
occurrence
generated.
4
Blowing or sweeping debris onto private property, public
$200.00 per
streets, parking lots or into storm drains.
occurrence
5
Failure to provide reports, schedules and other deliverables
$100.00 per
without notice and agreement by CR.
occurrence
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE — RFP #25-058
35
CITY OF SANTA ANA
17. Maintenance Frequency Schedule
FUNCTION
FREQUENCY
Turf Maintenance
Mowing
Once/Week
Edging
Once/Week
Clipping Removal
Once/Week
String Trimming
Once/Week
Pest and Weed Control
Weekly
Visual Inspection
Weekly
Chemical Weed Control
As needed
Debris Removal
Once/Week
Ground Cover Maintenance
Trim
Monthly
Pest and Weed Control
Weekly
Visual Inspection
Once/Week
Debris Removal
Once/Week
Shrub, Vine and Tree Maintenance
Trim Shrubs
Monthly or sooner if
needed
Trim Vines
Four (4) times a year
Visual Inspection
Once/Week
Debris Removal
Once/Week
Hardscape Maintenance
Weekly
Median with no/turf planting
Weekly
Debris Removal
Once/Week
Grounds Policing/Litter Removal
Once/Week
All other Areas
Every week
36
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
EXHIBIT B
COMPENSATION
Exhibit B
LANDSCAPE WEST
Siiimigcn ciitser,:iccs.Iti[
9 CITY OF SANTA ANA
ATTACHMENT A
PROPOSER'S CERTIFICATION, PROPOSAL PRICING
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
MEDIAN AND RIGHT OF WAY LANDSCAPE MAINTENANCE SERVICES
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request
for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services
being requested as specified herein. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal.
PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all
pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the
City in accordance with said terms and conditions.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE SERVICES PRICING
ITEM
ITEM DESCRIPTION
QUANTITY
UNIT
UNIT
UNIT
EXTENDED
#
QUANTITY
PRICE
TOTAL PRICE
Landscape Maintenance
1.
Crew -Laborer (2,000 Hours)
12
Hour
24,000
$ 32.00
$ 768,000
2
Irrigation Technician (2,000
2
Hour
4,000
$ 40.00
$ 160,000
Hours)
TOTAL BASE CONTRACT AMOUNT (ADD ITEMS 1 & 2)
$ 928,000
NOTE. RFP AWARD WILL BE BASED ON THE TOTAL BASE CONTRACT AMOUNT
ADDITIONAL AS -NEEDED: WEED ABATEMENT, DEBRIS REMOVAL & WEEDIPESTICIDE
SPRAYING SERVICES
Weed Abatement & Debris
4.
Removal Crew - Laborer
1
Hour
2,000
$ 35
$ 70,Q00
2,000 Hours
5
Weed Abatement & Debris
NIA
TON
NIA
NIA
$ 150
Disposal Charge
Weed Spraying - Streets,
6.
Gutters, Sidewalks, Alleys,
1
Hour
2,000
$ 40
$ 80,000
Channels, Easements
T
Tree Trunk Pesticide
1
Tree
15000
$ 45
1 $ 45,000
Spraying for Aphids
*** Landscape West is open to Negotiation with City to meet both Parties Needs***
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE - RFP #25-058
m
1234 North Blue Gum St. Anaheim, CA 92806 - P: (714) 860-4702 F: (714) 860-4705
Page 17
LANDSCAPE WEST
Sliimigcrixcritser,:is cs.Iti[
CITY OF SANTA ANA
Landscape West Management Services, Inc (714) 860-4702 & (714) 860-4705
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
1234 N Blue Gum St. Anaheim CA
BUSINESS ADDRESS
Michael Garibay President
PRINTED NAME OF AUTHORIZED AGENT TITLE
f"^ �& May 1st2025 MichaelQlwmsinc.com
SIGNATURE OP -AUTHORIZED AGENT DATE E-MAIL ADDRESS
36-4750952 C27:985245
FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER
(IFAPPLICABLE)
Will Send if awarded contract
CITY OF SANTA ANA BUSINESS LICENSE NUMBER
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE -- RFP #2"58
57
1234 North Blue Gum St. Anaheim, CA 92806 - P: (714) 860-4702 F: (714) 860-4705