HomeMy WebLinkAboutItem 11 - Agreement for Delhi Library Branch Security Cameras Library
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Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 3, 2025
TOPIC: Delhi Library Branch Security Cameras
AGENDA TITLE
Agreement with Siemens Industry, Inc. for Installation of a Security Camera System at
the Delhi Library Branch (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an Agreement with Siemens Industry, Inc. in the
amount of $64,603 to provide, install, and program a security camera system at the
Delhi Library Branch, for a term expiring October 31, 2025 (Agreement No. A-2025-
XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
Ensuring safe, equitable, and accessible facilities is an important part of providing
Library Services to the community. Installing security cameras at each of the Library
locations will help to meet this goal. For the new Delhi Library Branch, Siemens
Industry, Inc. (“Siemens”) will provide, install, and program six (6) IP security cameras,
associated hardware, cabling, server, switch, uninterruptible power supply, and wall
cabinet. Siemens will also provide device licenses and ensure the camera system
integrates into the City’s existing security platform. The cameras will be located within
the Library’s leased space, both inside and within the Library’s gated exterior patio.
Construction of the Delhi Library is anticipated to be complete in July 2025.
The Santa Ana Police Department currently has an agreement with Siemens for on-
going, City-wide video surveillance system maintenance, repair, and installation
services through Request for Proposal (RFP) No. 20-053. Siemens has provided
security camera system services to the City since 2013.
Santa Ana City Municipal Code Section 2-807 authorizes the City to award agreements
following a competitive bidding process by other public agencies meeting the City’s
Delhi Library Branch Security Cameras
June 3, 2025
Page 2
5
0
7
2
requirements. RFP No. 20-053, as completed by the Santa Ana Police Department,
meets this requirement.
The Library Services Agency is seeking a new agreement with Siemens in order to help
ensure that the Santa Ana Police Department is able to maintain proper compliance
with federal requirements for grant funding related to the existing agreement.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the current FY 24-25 budget in following account. Any funds not
expended at the end of the fiscal year will be presented to City Council for approval of
carryovers to FY 25-26. Future fiscal year funding for ongoing camera system
maintenance in the estimated annual amount of $5,000 to $8,000 will be included in the
Library’s proposed budget for City Council consideration.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
FY 24-25 01111017 –
63001 General Fund
Library Service
Enhancement-
Miscellaneous
Operating Expenses
$64,603
TOTAL $64,603
EXHIBIT(S)
1. Agreement
Submitted By: Brian Sternberg, Executive Director of Library Services
Approved By: Alvaro Nuñez, City Manager
Page 1 of 9
AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
SIEMENS INDUSTRY, INC. TO PROVIDE SECURITY CAMERA INSTALLATION AND
INTEGRATION FOR THE DELHI LIBRARY
THIS AGREEMENT is made and entered into this 3rd day of June, 2025 by and between Siemens
Industry, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A.The City desires to retain a Consultant having special skill and knowledge in the field of
security camera installation and integration for a security camera project at the Delhi
Library.
B.Consultant represents that Consultant is able and willing to provide such services to the
City.
C.In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1.SCOPE OF SERVICES
Consultant shall perform the tasks and obligations including all labor, materials, tools, equipment,
and incidental customary work required to fully and adequately complete the services described and set
forth in Consultant’s Proposal, attached hereto as Exhibit A and incorporated by reference.
2.COMPENSATION
a.City agrees to pay, and Consultant agrees to accept as total payment for its services under
this Agreement, the rates and charges identified in Exhibit A, attached hereto and
incorporated herein. The total sum to be expended under the term of this Agreement shall
not exceed $64,603.00.
b.Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. City and
Consultant agree that all payments due and owing under this Agreement shall be made
through Automated Clearing House (ACH) transfers. Consultant agrees to execute the
City’s standard ACH Vendor Payment Authorization and provide required documentation.
Upon verification of the data provided, the City will be authorized to deposit payments
directly into Consultant’s account(s) with financial institutions. Payment need not be
made for work which fails to meet the standards of performance set forth in the Recitals
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which may reasonably be expected by City.
3.TERM
This Agreement shall commence on the date first written above and terminate on October 31, 2025,
unless terminated earlier in accordance with Section 17, below.
4.PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770,
et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage
Laws”), which require the payment of prevailing wage rates and the performance of other requirements
on “public works” and “maintenance” projects. If the services being performed are part of an applicab le
“public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total
compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws.
Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents
free and harmless from any claim or liability arising out of any failure or alleged failure to comply with
the Prevailing Wage Laws.
5.INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided
in a manner consistent with all applicable standards and regulations governing such services. Consultant
shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar
taxes relating to employees and shall be responsible for all applicable withholding taxes.
6.OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the
legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City’s sole risk.
Page 3 of 9
7. INSURANCE
Consultant shall procure and maintain for the duration of the agreement, the following insurance
coverages:
Minimum Scope and Limit of Insurance. Consultant shall maintain limits of insurance coverage
in the following minimum amounts and shall be at least as broad as:
• Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering
CGL on an “occurrence” basis, including products and completed operations, property
damage, bodily injury and personal & advertising injury with limits no less than $1,000,000
per occurrence and $2,000,000 aggregate.
• Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any
auto), with combined single limits of $1,000,000. In the event Consultant does not maintain
commercial automobile liability insurance, City will accept evidence of personal automobile
insurance with existing limits, which can be lower than $1,000,000.
• Workers’ Compensation (W/C): as required by the State of California, with statutory limits,
and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per
employee, per policy for bodily injury or disease. This requirement can be waived if Consultant
has no employees.
• If Consultant maintains broader coverage and/or higher limits than the minimums shown
above, City requires and shall be entitled to the broader coverage and/or the higher limits
maintained by Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to City.
Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the
following provisions:
• CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees,
agents, and volunteers are to be covered as additional insureds with respect to liability arising
out of work or operations performed by or on behalf of the Consultant including materials,
parts, equipment, and personnel furnished in connection with such work or operations.
• All required insurance policies: Insurance company(ies) agrees to waive all rights of
subrogation against City, its City Council, its officers, officials, employees, a gents, and
volunteers for losses paid under the terms of any policy which arise from work performed by
Consultant for City.
• All required insurance policies: For any claims related to this contract, Consultant’s insurance
coverage shall be primary and any insurance maintained by City, its City Council, its officers,
officials, employees, agents, or volunteers shall not contribute with it.
• All required insurance policies: A severability of interest provision must apply for all the
additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured
against whom a claim is made or suit is brought, except with respect to the insurer’s limits of
liability.
• Each insurance policy required herein shall provide that coverage shall not be canceled,
suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially
Page 4 of 9
changed except after thirty (30) days prior written notice has been given to City. Ten (10) days
prior written notice shall be provided to City for policy cancellation or non-renewal due to
non-payment.
• Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana,
Attention: (Name of Department Staff Responsible for Agreement), Address of Department
Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of the event
should be included in the Description of Operations section of each certificate.
Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City.
City may require Consultant to purchase coverage with a lower retention or provide proof of ability to pay
losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business
in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable
to City.
Verification of Coverage. Consultant shall furnish City with original Certificates of Insurance
including all required amendatory endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy
listing all policy endorsements to Entity before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City
reserves the right to require complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The retroactive date must be shown and must be before the date of the contract or the beginning
of work.
• Insurance must be maintained and evidence of insurance must be provided for at least three (3)
years after completion of work.
• If coverage is canceled or non-renewed, and not replaced with another claims-made policy
form with a retroactive date prior to the contract effective date, Company must purchase
“extended reporting” coverage for a minimum of three (3) years after completion of work.
Subcontractors. Consultant shall require and verify that all sub-contractors maintain insurance
meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured
on insurance required from sub-contractors.
Special Risks or Circumstances. City reserves the right to modify these requirements, including
limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, contractors, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
Page 5 of 9
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Consultant or its subcontractors, agents, employees, or other persons acting on their behalf which
relates to the services described in section 1 of this Agreement; and (2) from any claim that personal
injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms
of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all
claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have
been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects,
arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs
for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding
any action by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions
with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent
Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to
the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives,
and employees against any and all liability, including costs, and attorney’s fees, for infringement of any
United States’ letters patent, trademark, or copyright contained in the work product or documents provided
by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs
incurred under this Agreement and any services, expenditures, and disbursements charged to the City for
a minimum period of three (3) years, or for any longer period required by law, fr om the date of final
payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business hours.
Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years from the date of final pa yment to Consultant under this
Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. “Confidential Information” shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party b y any subsidiary
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and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by
operation of law; or (e) is independently developed by the Consultant without reference to information
disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct or indirect,
which would conflict in any manner with performance of services specified under this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be
in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section, to the following persons:
To City: City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Library Services Director
Library Services Agency
City of Santa Ana
26 Civic Center Plaza
Santa Ana, CA 92702
To Consultant: Siemens Industry, Inc.
Attn: Benjamin Peeples
14930 Greenlead St.
Sherman Oaks, CA 91403
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays
shall be excluded.
Page 7 of 9
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or
written, between the parties. In the event of a conflict between the terms of this Agreement and any
attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except
by written instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or
in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or agreements,
orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City’s prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City’s ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other Consultants retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving
the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed
a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver
constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for
all services performed by Consultant prior to receipt of such notice of termination, subject to the following
conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product
shall be the property of the City unless prohibited by law, and Consultant consents to the
City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
Page 8 of 9
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual
orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the
recruitment, selection, training, utilization, promotion, termination or other employment related activities
or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity
employer and shall comply with all applicable federal, state and local laws and regulations.
19. JURISDICTION-VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and
required by the laws and regulations of the United States, the State of California, the City of Santa Ana
and all other governmental agencies. Consultant shall notify the City immediately and in writing of its
inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability
shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney’s fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held
by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
[signatures appear on following page]
Page 9 of 9
SIGNATURE PAGE TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
SIEMENS INDUSTRY, INC. TO PROVIDE SECURITY CAMERA INSTALLATION AND
INTEGRATION FOR THE DELHI LIBRARY
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST: CITY OF SANTA ANA
________________________ _________________________
Jennifer L. Hall Alvaro Nuñez
City Clerk City Manager
APPROVED AS TO FORM SIEMENS INDUSTRY INC.
SONIA R. CARVALHO
City Attorney
By: _____________________ ____________________________
Jonathan T. Martinez Benjamin Peeples
Assistant City Attorney Branch General Manager
RECOMMENDED FOR APPROVAL
____________________________
Brian Sternberg
Library Services Director
Library Services Agency
Benjamin Peeples (May 20, 2025 08:02 PDT)
PROPOSAL
Delhi Library - VMS & CCTV Installation
PREPARED BY
Siemens Industry, Inc. ("Siemens")
PREPARED FOR
CITY OF SANTA ANA
DELIVERED ON
April 24, 2025
EXHIBIT A
Proposal #: 9636090
Date: April 24, 2025
Contact Information
Sales Executive:Hannah Canales
Branch Address:6141 Katella Avenue
Cypress, CA 90630
Telephone:(657) 413-8648
Email Address:hannah.canales@siemens.com
Customer Contact:Library Team
Customer:CITY OF SANTA ANA
Address:20 CIVIC CENTER PLAZA
SANTA ANA CA 92701
Services shall be provided at:Delhi Library
Page 2 of 8
Scope of Work
Siemens has been asked by City of Santa Ana - Delhi Library, to provide and install (6) IP cameras and
associated hardware. Siemens will provide the server, switch, and enclosures as listed in the equipment list.
Siemens will run the cabling to each IP camera, install/program the IP cameras, install/program the Gen 11
Server to provide a fully operational system. This agreement will be executed in accordance with the City of
Santa Ana Police Department’s Agreement A-2020-202.
Equipment List
Qty Ref #Description
2 PNM-C16013RVQ 4MP x 4, AI, IR mini multi-directional camera
2 PNM-12082RVD
HANWHA- PNM-12082RVD-NETWORK VANDAL OUTDOOR 2CH IR DOME
CAMERA, (6MP X 2 SENSORS) 12MP @ 15FPS, 3.4~6.8MM(2X) (95.08°~47.64°)
MOTORIZED VARIFOCAL LENS, TRIPLE CODEC (H.265/H.264/MJPEG), IR
VIEWABLE LENGTH 25M (82FT), USB PORT FOR EASY INSTALLATION,
2 QNV-8080R
HANWHA- QNV-8080R-WISENET Q NETWORK OUTDOOR VANDAL DOME
CAMERA, 5MP @ 30FPS, MOTORIZED VARI-FOCAL LENS 3.1X (3.2 ~ 10.0MM)
(100°~31°), TRIPLE CODEC H.265/H.264/MJPEG WITH WISESTREAM II, 120DB
WDR, IR LEDS RANGE 98', DEFOCUS DETECTION, HALLWAY VIEW,
2 SBP-200HMW Cap Adapter
2 SBP-300CMW1 Ceiling Mount
2 SBP-215HMW Cap Adapter
2 SBP-300WMW1 Wall Mount
2 SBP-300KMW1 HANWHA- SBP-300KMW1-CORNER MOUNT ADAPTER ACCESSORY, USE WITH
SBP-300WMW1, WHITE COLOR, MADE OF ALUMINUM
2 SBV-136BW HANWHA- SBV-136BW-BACK BOX WITH KNOCKOUTS (QNV-8080R,QNV-6082R),
WHITE COLOR
6 8Y-XPECL34 Video
6 8Y-Y3OIXCO34 MILESTONE-THREE YEARS OPT-IN SUP FOR XPROTECT CORPORATE FEDERATED
ARCHITECT. DEVICE CH
1 HPE DL380 HPE DL380 Gen11 12LFF, Xeon-Silver 2.8Ghz, 2x HPE 16GB RAM, 8x 16TB, 4x
960gb, 2x 480gb Boot Drive.
1 #Q00CQMKF UPS AMER PWR SRT1500RMXLA + 2 of AMER PWR SRT48RMBP
1 SRWF6U36 Vertical Mount Server Cabinet
1 TEG-S17 Gigabit Switch
1 760180042 24-PORT PATCH PANEL CAT6
10 760237785 UNIPRISE MODULAR RJ45 JACK CAT 6
1 TPE-TG240G 24 POE+ Switch
Page 3 of 8
Qty Ref #Description
1 SRW6U SMARTRACK 6U WALL MT CABINET ADJUSTABLE MOUNTING
6 R9999 Patch Cords
Pricing Summary
Pricing Summary Sell Price
Equipment $39,751.83
Miscellaneous Materials $3,861.88
Labor $7,504.39
LV Integrated $11,484.12
Travel $0.00
Tax $2,000.31
Total Quote Price $64,602.53*
This price is firm for 30 days from the date of this proposal.
*Siemens' pricing is subject to adjustment for any direct or indirect new or modified taxes, duties,
tariffs, or equivalent measures imposed by any U.S. or foreign governmental authority that are
applicable to our offering, including any hardware, software, or service components contained
therein. Siemens shall be entitled to an equitable adjustment in pricing to reflect the impacts of any
such measures. Please note that the aforementioned measures specifically include any price
adjustments required as a result of increased costs incurred by Siemens due to tariffs imposed by any
governmental authority (including, without limitation, increased costs due to tariffs imposed by any
governmental authority on Siemens' vendors).
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Clarifications & Exclusions
Clarifications:
•Work to be performed M-F, 7am-4p, excluding Holidays.
•Pricing includes standard ground shipping.
•Specialist labor is in Prevailing Wage.
•Pricing includes one (1) year warranty on materials.
•If additional work is needed, a change order will follow.
•Supply chain delays may lead to significant lead times
•Siemens has included Milestone Device Licenses.
•Siemens proposal is being submitted based on the above means and methods and scope of work
provided herein, and pricing is reflective of the above scope of work only.
•Siemens requires that this proposal is signed and or included as an exhibit to any contract
documentation as our stipulated scope of work.
•This agreement will be executed in accordance with the City of Santa Ana Police Department’s
Agreement A-2020-202
Exclusions:
•Construction permits to be excluded.
•Costs associated with schedule acceleration, project meetings, multiple trips onsite due to
incompletion of others, or multiple unplanned phases are excluded.
•Fiber, coring, conduit is excluded.
•Engineer drawings are excluded.
•Performance or Payment bonds are excluded.
•Patching and Painting is excluded from Siemens scope.
•Siemens assumes 120VAC at required locations (server, monitor, switch, etc.) and is excluded from
Siemens scope.
•Fire caulking currently excluded and assumed provided by others (party providing conduit).
Page 5 of 8
Payment Terms
Payment Terms Acceptance Agreement
The total price of: $64,602.53 and the estimated return on investment are based on the items outlined in this
proposal. ANY STATEMENTS MADE HEREIN REGARDING SAVINGS THAT MAY BE ACHIEVED BY IMPLEMENTING
THE SERVICES OFFERED IN THIS PROPOSAL ARE ESTIMATES ONLY. NO WARRANTY, EITHER EXPRESSED OR
IMPLIED, SHALL BE CONSTRUED TO ARISE FROM SUCH STATEMENTS, NOR SHALL SUCH STATEMENTS BE
CONSTRUED AS CONSTITUTING A GUARANTEE BY SIEMENS THAT SUCH SAVINGS WILL OCCUR IF THE
SERVICES ARE IMPLEMENTED.
The Buyer acknowledges that when accepted by the Buyer as proposed by Siemens Industry, Inc., this
Proposal and the Siemens RAM Projects Business Standard Terms and Conditions, (together with any other
documents incorporated into the forgoing) shall constitute the entire agreement of the parties with respect
to its subject matter. BY EXECUTION HEREOF, THE SIGNER CERTIFIES THAT (S)HE HAS READ ALL OF THE
TERMS AND CONDITIONS AND DOCUMENTS, THAT SIEMENS OR ITS REPRESENTATIVES HAVE MADE NO
AGREEMENTS OR REPRESENTATIONS EXCEPT AS SET FORTH THEREIN, AND THAT (S)HE IS DULY AUTHORIZED
TO EXECUTE THE SIGNATURE PAGE ON BEHALF OF THE BUYER.
Proposal is valid for thirty (30) days from the delivery date of April 24, 2025. Payment is due within 30 days
of invoice date.
Payment Terms: 25% mobilization in advance, progress payments
Total: $64,602.53
Siemens Industry, Inc. invoices paid by credit card may be subject to a surcharge of up to 2%.
Page 6 of 8
Terms & Conditions Link(s)
Terms and Conditions (Click to download)
Terms & Conditions (Restricted)
(www.siemens.com/standard-terms-project-restricted)
Price Escalation.If, during the term of this Contract, the price of various materials or labor or logistics are
increased as reflected by CRU/IHS Markit/CMAI/COMEX market index, then Siemens may increase the Contract
Sum or apply a surcharge to Customer accordingly.
To the extent applicable, the following Addendum(s) are incorporated and made part of
the Siemens Standard Terms and Conditions:
Click on addendum below to read/download
Mass Notification
(www.siemens.com/mass-notification-addendum)
Monitoring
(www.siemens.com/monitoring-addendum)
Online Backup and Data Protection
(www.siemens.com/data-backup-addendum)
Software License Warranty
(www.siemens.com/software-license-addendum)
Consulting
(www.siemens.com/rider-consulting)
Shooter Detection System
(www.siemens.com/shooter-detection-addendum)
Body Temperature
(www.siemens.com/thermal-camera-addendum)
Page 7 of 8
Signature Page
Proposed by:Accepted by:
Siemens Industry, Inc.
______________________________________
Company
CITY OF SANTA ANA
_____________________________________
Company
Hannah Canales
______________________________________
Name
_____________________________________
Name (Printed)
9636090
______________________________________
Proposal #
_____________________________________
Signature
$64,602.53
______________________________________
Proposal Amount
_____________________________________
Title
April 24, 2025
______________________________________
Date
_____________________________________
Date
_____________________________________
Purchase Order #⬜PO for billing/pmnt only ⬜PO not required
Page 8 of 8
Siemens Delhi Library Agreement APPVD AS
TO FORM
Final Audit Report 2025-05-20
Created:2025-05-13
By:Dylan Dario (ddario@santa-ana.org)
Status:Signed
Transaction ID:CBJCHBCAABAAi9z7nx_fBdOOa3edKRraBg6U6KFETr0z
"Siemens Delhi Library Agreement APPVD AS TO FORM" Histo
ry
Document created by Dylan Dario (ddario@santa-ana.org)
2025-05-13 - 4:59:15 PM GMT
Document emailed to Brian Sternberg (bsternberg@santa-ana.org) for signature
2025-05-13 - 4:59:23 PM GMT
Email viewed by Brian Sternberg (bsternberg@santa-ana.org)
2025-05-13 - 4:59:33 PM GMT
Document e-signed by Brian Sternberg (bsternberg@santa-ana.org)
Signature Date: 2025-05-13 - 5:55:27 PM GMT - Time Source: server
Document emailed to Benjamin Peeples (benjamin.peeples@siemens.com) for signature
2025-05-13 - 5:55:30 PM GMT
Email viewed by Benjamin Peeples (benjamin.peeples@siemens.com)
2025-05-13 - 5:57:10 PM GMT
Email viewed by Benjamin Peeples (benjamin.peeples@siemens.com)
2025-05-14 - 3:38:36 PM GMT
Email viewed by Benjamin Peeples (benjamin.peeples@siemens.com)
2025-05-20 - 3:01:24 PM GMT
Document e-signed by Benjamin Peeples (benjamin.peeples@siemens.com)
Signature Date: 2025-05-20 - 3:02:19 PM GMT - Time Source: server
Agreement completed.
2025-05-20 - 3:02:19 PM GMT