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HomeMy WebLinkAboutItem 06 - Minutes from Various Boards and CommissionsCommunity Development Commission 1 10/14/2024 Community Development Commission Special Meeting Minutes October 14, 2024 CALL TO ORDER Chairperson Commission members present: Ceja Villa, Cornelious, Gallegos, Padilla Commission members present: Rios Staff members present: Executive Director, Housing Division Manager, Housing Programs Analyst, Recording Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS 1.Excuse Commission Member(s) absence(s) Recommended Action: Excuse the absent member(s). Moved by Commissioner Cornelious, seconded by Commissioner Gallegos to Approve Consent Calendar items. YES: 4 – Ana Laura Padilla, Daniel Cornelious, Claudio William Gallegos, Alfonso Ceja Villa NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Idalia Rios Status: 4 – 0 – 0 – 1 – Pass ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR *Chair Padilla opened the Public Hearing Community Development Commission 2 10/14/2024 2. Public Hearing for the U.S. Department of Housing and Urban Development Pathways to Removing Obstacles to Housing program grant application (Non-General Fund Recommended Action: 1. Hold a public hearing for the U.S. Department of Housing and Urban Development Pathways to Removing Obstacles to Housing program grant application for $7,000,000 for a site study, unpermitted dwelling unit legalization program, zoning code update, zoning code platform, and development process audit. 2. Authorize the Housing Division Manager, or their designee, to submit the application following the public hearing. 3. If the application is successful, recommend City Council approve an appropriation adjustment to recognize the new funds and activities into the FY 2024-25 Budget. Minutes: Michael Garcia provided presentation. Moved by Commissioner Gallegos, seconded by Commissioner Cornelious to Approve. YES: 4 – Ana Laura Padilla, Daniel Cornelious, Claudio William Gallegos, Alfonso Ceja Villa NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Idalia Rios Status: 4 – 0 – 0 – 1 – Pass ***END OF BUSINESS CALENDAR*** COMMENTS 3. Staff member comments Minutes: Judson Brown - Thanked the Commission for attending the special meeting and approving the HUD application. He also thanked the Commissioners who attended the Grand Opening of the Crossroads at Washington. On November 13, everyone should have received an invitation to the Grand Opening of the Estrella Springs Project. 4. Commission members comments Minutes: Commissioner Padilla thanked everyone for attending the meeting. ADJOURNMENT Community Development Commission 3 10/14/2024 The next regular meeting of the Community Development Commission is scheduled for October 23, 2024 at 4:30 PM. Community Development Commission 11/13/2024 Community Development Commission Special Meeting Minutes November 13, 2024 CALL TO ORDER Chairperson Commission members present: Ceja Villa, Gallegos, Gutierrez, Padilla, Rios Commission members absent: Cornelious Staff: Executive Director, Housing Division Manager, Housing Programs Coordinator, Community Development Analyst, Recording Secretary PUBLIC COMMENTS – None CONSENT CALENDAR ITEMS 1.Excuse Commission Member(s) absence(s) Recommended Action: Excuse the absent member(s). Moved by Commissioner Gallegos, seconded by Commissioner Ceja Villa to Approve Consent Calendar items. YES: 5 – Ana Laura Padilla, Idalia Rios, Claudio Gallegos, Alfonso Ceja Villa, Vivian Wilhelm NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Daniel Cornelious Status: 5 – 0 – 0 – 1 – Pass ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR 2.Approve a First Amendment to the Fiscal Year (FY) 2024-25 Emergency Solutions Grant (ESG) Subrecipient Agreement with Interval House to provide additional Community Development Commission 11/13/2024 emergency shelter and supportive services to survivors of domestic violence; Approve a First Amendment to the FY 2024-25 ESG Subrecipient Agreement with the Orange County United Way to conduct additional data management; Approve a new Memorandum of Understanding with the Santa Ana Police Department H.E.A.R.T. Program for street outreach and engagement. Recommended Action: 1.Recommend the City Council authorize the City Manager to execute a First Amendment to the FY 2024-25 ESG Subrecipient Agreement with Interval House to increase the amount of the agreement by $35,124 to provide additional emergency shelter and supportive services to survivors of domestic violence from the City of Santa Ana (Agreement No. A-2024-090- 02). 2.Recommend the City Council authorize the City Manager to execute a First Amendment to the FY 2024-25 ESG Subrecipient Agreement with the Orange County United Way to increase the amount of the agreement by $17,562 to conduct additional Homeless Management Information System (HMIS) data management (Agreement No. A-2024-090-04). 3.Recommend the City Council authorize the City Manager to execute a new Memorandum of Understanding (MOU) with the Santa Ana Police Department (SAPD) Homeless Evaluation Assessment Response Team (H.E.A.R.T.) Program to serve Santa Ana residents experiencing homelessness through street outreach and engagement for a total amount of $81,321. The total funding amount is comprised of $46,197 in FY 2024-25 ESG funds and a $35,124 reallocation from FY 2023-24 ESG funds. (Memorandum of Understanding No. A-2024-XXX-XX). Minutes: Adreanna Limon provided presentation. The Commission engaged in a Q & A session. Moved by Commissioner Gallegos, seconded by Commissioner Padilla to Approve. YES: 4 – Ana Laura Padilla, Idalia Rios, Claudio Gallegos, Alfonso Ceja Villa NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Daniel Cornelious Status: 4 – 0 – 0 – 1 – Pass ***END OF BUSINESS CALENDAR*** Community Development Commission 11/13/2024 COMMENTS 3.Staff member comments Minutes: Mike Garcia - Welcomed the new Senior Tenant Commissioner to the Commission who then introduced herself. Judson Brown - We celebrated the Grand Opening of Estrella Springs, which offers 89 homes for individuals experiencing homelessness in our community. The Grand Opening of the FX Residences has also been announced, with invitations sent to all Commissioners. A Special Community Development Commission meeting is scheduled for December 13 to discuss and approve an important item. 4.Commission members comments Minutes: Commissioner Ceja Villa – Recognized the staff for their hard work and dedication. Commissioner Rios – Thanked everyone for their patience during her absence. Commissioner Padilla – Apologized for her lateness and welcomed Commissioner Wilhelm. She thanked the staff for today’s presentation. A Tamale event will take place on December 14 in the downtown area, and another event, Fiesta El Mariachi, is scheduled for December 8 showcasing a Youth Program. ADJOURNMENT The next Special meeting of the Community Development Commission is scheduled for December 13, 2024 at 3:00 PM. Community Development Commission 12/13/2024 Community Development Commission Special Meeting Minutes December 13, 2024 CALL TO ORDER Chairperson Commission members present: Ceja Villa, Cornelious, Gallegos, Gutierrez, Padilla, Rios, Wilhelm Staff: Executive Director, Housing Division Manager, Housing Programs Coordinator, Recording Secretary PUBLIC COMMENTS – None CONSENT CALENDAR ITEMS 1.Excuse Commission Member(s) absence(s) Recommended Action: Excuse the absent member(s). Moved by Commissioner Cornelious, seconded by Commissioner Gallegos to Approve Consent Calendar items. YES: 6 – Ana Laura Padilla, Daniel Cornelious, Idalia Rios, Claudio Gallegos, Alfonso Ceja Villa, Vivian Wilhelm NO: 0 – ABSTAIN: 0 – ABSENT: 0 – Status: 6 – 0 – 0 – 0 – Pass ***END OF CONSENT CALENDAR*** *Commissioner Ceja Villa recused himself. BUSINESS CALENDAR 2.Approve a Pre-Commitment of $9,807,571 in HOME Program Funds for the Development of 40 New Affordable Ownership Units Located at 621 W. Alton Ave.; Approve a Pre-Commitment of $900,000 in Inclusionary Housing Funds for the Community Development Commission 12/13/2024 Conversion of Nine (9) Rental Units into Affordable Ownership Condominium Units Located at 425 E. Wellington Ave Recommended Action: 1.Recommend the City Council to authorize the City Manager to execute a pre- commitment letter with Habitat for Humanity of Orange County for $9,807,571 in HOME Investment Partnerships Program funds for the development of 40 new affordable ownership units located at 621 W. Alton Ave., Santa Ana, CA (APN 410-351-02), subject to non-substantive changes approved by the City Manager and City Attorney. 2.Recommend the City Council to authorize the City Manager to execute a pre- commitment letter with Habitat for Humanity of Orange County for up to $900,000 in Inclusionary Housing Funds that would allow for the conversion of nine (9) existing rental units into affordable ownership condominium units located at 425 E. Wellington Ave., Santa Ana, CA (APN 398 -028-12), subject to non-substantive changes approved by the City Manager and City Attorney. Minutes: A representative from Habitat for Humanity partnered to give the presentation. The Commission engaged in a Q & A session. Moved by Commissioner Gallegos, seconded by Commissioner Cornelious to Approve. YES: 5 – Ana Laura Padilla, Daniel Cornelious, Idalia Rios, Claudio Gallegos; Vivian Wilhelm NO: 0 – ABSTAIN: 0 – ABSENT: 0 – Status: 5 – 0 – 0 – 0 – Pass ***END OF BUSINESS CALENDAR*** COMMENTS 3.Staff member comments Minutes: Mike Garcia – Wished the Commission a happy holiday season and thanked Tim from KMA for his work on these projects. Community Development Commission 12/13/2024 4.Commission members comments Minutes: Cornelious – Announced his resignation to the Commission, as he will be relocating up north. He was pleased that his final meeting was involved in the decision for one of the largest affordable housing projects. Gallegos – Wished everyone a happy holiday season. Rios – Thanked everyone for the work they do. Padilla – Thanked everyone for their hard work, expressed gratitude to Habitat for Humanity for all the projects they bring to the city, and invited everyone to the Tamale Festival on Saturday, December 14. Wilhelm – Thanked everyone and expressed her excitement about being part of the Commission. Everything is new to her, and she’s looking forward to figuring things out and learning from everyone. ADJOURNMENT The next regular meeting of the Community Development Commission is scheduled for January 22, 2025 at 4:30 PM. Workforce Development Board 5 1/16/2025 Workforce Development Board Regular Meeting Minutes January 16, 2025 CALL TO ORDER Chairperson Campos ATTENDANCE Board members present: Beasley, Campos, Elliott, Garcia, Haley, Hubbard, Knitter, Korthuis, Rivera, Ruiz, Tso-Lui, Tucker, Varnum Board members absent: Araujo, Hernandez, Lopez, Milatovich, Miller, Perez, Sams Staff members present: Deborah Sanchez, Econ Dev Specialist III Sandy Barba, Workforce Specialist IV Bianca Zurita, Recording Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS 1.Excuse the absent Board Member(s) Recommended Action: Excuse the absent Board Member(s). 2.Regular meeting minutes of July 18, 2024 Recommended Action: Approve minutes. 3.Employment Development Department – Labor Market Information Recommended Action: Receive and file. 4.Certification of the WORK Center as a Comprehensive America’s Job Center of California Recommended Action: Ratify the action taken at a Special Meeting of the Executive Committee held on November 6, 2024 to authorize the Chair to sign Workforce Development Board 5 1/16/2025 and direct staff to submit the Comprehensive America’s Job Center of California Baseline Certification Matrix and Indicator Assessment to the Employment Development Department. Moved by Board Member Beasley, seconded by Board Member Ruiz to Approve Consent Calendar items. YES: 13 – Brent Beasley, David Elliott, Jack Haley, Marjorie Knitter, Patrick Korthuis, Robert Ruiz, Robert Tucker, Johanna Rivera, Daisy Campos, Dennis Varnum, Mat Garcia, Patty Tso-Lui, Vaniethia Hubbard NO: 0 – ABSTAIN: 0 – ABSENT: 7 – Maria Rosa Lopez, Enrique Perez, Gail Araujo, Veronica Hernandez, Rhonda Miller, Natasha Milatovich, Cory Sams Status: 13 – 0 – 0 – 7 – Pass ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR 5.Revise Workforce Development Board Bylaws Recommended Action: Approve revisions to the Workforce Development Board Bylaws and forward to City Council with a recommendation to accept as presented. Moved by Board Member Beasley, seconded by Board Member Haley to Approve. YES: 13 – Brent Beasley, David Elliott, Jack Haley, Marjorie Knitter, Patrick Korthuis, Robert Ruiz, Robert Tucker, Johanna Rivera, Daisy Campos, Dennis Varnum, Mat Garcia, Patty Tso-Lui, Vaniethia Hubbard NO: 0 – ABSTAIN: 0 – ABSENT: 7 – Maria Rosa Lopez, Enrique Perez, Gail Araujo, Veronica Hernandez, Rhonda Miller, Natasha Milatovich, Cory Sams Status: 13 – 0 – 0 – 7 – Pass 6.Approve continuation of providing Adult and Dislocated Worker Career Services designating the City of Santa Ana as the provider of Career Services Recommended Action: 1.Approve the continuation of providing Adult and Dislocated Worker Career Services designating the City of Santa Ana as the provider of Career Services. Workforce Development Board 5 1/16/2025 2. Authorize the Chair of the Workforce Development Board to sign the Request for Approval Adult and Dislocated Worker Career Services Provider application and direct staff to submit to the California Workforce Development Board. 3. Recommend City Council authorize the Mayor to sign the state application to be an Adult and Dislocated Worker Career Services Provider under the Workforce Innovation and Opportunity Act. Moved by Board Member Elliott, seconded by Board Member Ruiz to Approve. YES: 13 – Brent Beasley, David Elliott, Jack Haley, Marjorie Knitter, Patrick Korthuis, Robert Ruiz, Robert Tucker, Johanna Rivera, Daisy Campos, Dennis Varnum, Mat Garcia, Patty Tso-Lui, Vaniethia Hubbard NO: 0 – ABSTAIN: 0 – ABSENT: 7 – Maria Rosa Lopez, Enrique Perez, Gail Araujo, Veronica Hernandez, Rhonda Miller, Natasha Milatovich, Cory Sams Status: 13 – 0 – 0 – 7 – Pass 7. Meeting Calendar for 2025 Recommended Action: Receive and file. Moved by Board Member Beasley, seconded by Board Member Varnum to Approve. YES: 13 – NO: 0 – ABSTAIN: 0 – Brent Beasley, David Elliott, Jack Haley, Marjorie Knitter, Patrick Korthuis, Robert Ruiz, Robert Tucker, Johanna Rivera, Daisy Campos, Dennis Varnum, Mat Garcia, Patty Tso-Lui, Vaniethia Hubbard ABSENT: 7 – Maria Rosa Lopez, Enrique Perez, Gail Araujo, Veronica Hernandez, Rhonda Miller, Natasha Milatovich, Cory Sams Status: 13 – 0 – 0 – 7 – Pass ***END OF BUSINESS CALENDAR*** COMMITTEE REPORTS 8. Youth Council Committee Minutes: Bob Tucker – Looking into additional providers for the summer. Sandy Barba – providers are enrolling for the Youth Program. Workforce Development Board 5 1/16/2025 COMMENTS 9. Staff member(s) comments Minutes: Deborah – Expressed gratitude to everyone for attending. Several deadlines are approaching, and the state has sent a reminder about the upcoming due dates. The Regional Local Plan is due in April and will be released to the public in February. Additionally, we will be receiving new members and are working on their appointments. 10. Board member(s) comments. Minutes:  Daisy Campos – Welcomed Dr. Hubbard.  Dr. Hubbard – Introduced herself to the Board. Excited to be here and working with everyone.  David Elliot – Shared that the 3rd Annual Power Prayer Breakfast will be on February 11. ADJOURNMENT The next regular meeting of the Workforce Development Board is scheduled for March 20, 2025 at 8:00 AM. WDB Youth Council Committee 4 2/13/2025 Workforce Development Board Youth Council Committee Regular Meeting Minutes February 13, 2025 CALL TO ORDER Chairperson ATTENDANCE Committee members present: Acevedo, Annino, Jimenez-Hami, Martinez, Russell-Garcia, Tucker, Varnum Committee members absent: Sandoval Staff members present: Deborah Sanchez, Econ Dev Specialist III Sandy Barba, Workforce Specialist IV Bianca Zurita, Recording Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS 1.Excused Absences Recommended Action: Excuse Absent Committee Member(s). 2.Regular meeting minutes of December 12, 2024. Recommended Action: Approve minutes. Moved by Committee Member Varnum, seconded by Committee Member Russell-Garcia to Approve Consent Calendar items. YES: 6 – Robert Tucker, Dennis Varnum, Sandy Annino, Ana Jimenez-Hami, Jackie Russell-Garcia, Jorge Martinez NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Anthony Sandoval Status: 6 – 0 – 0 – 1 – Pass ***END OF CONSENT CALENDAR*** WDB Youth Council Committee 4 2/13/2025 BUSINESS CALENDAR 3.Recommend Release of Request for Proposals for procurement of youth services for Program Years 2025 thru 2027 Recommended Action: Direct Staff to complete Request for Proposal and recommend the Workforce Development Board release a Request for Proposal to procure Youth Service Providers for Program Years 2025 thru 2027. Minutes: Sandy Barba shared details about the item: the release date is March 4, a mandatory pre-proposal meeting is scheduled for March 11, and the RFP submission deadline is April 1. Jackie Russell-Garcia, Bob Tucker and Sandy Annino volunteered to be part of the RFP Committee. Moved by Committee Member Tucker, seconded by Committee Member Russell-Garcia to Approve. YES: 6 – Robert Tucker, Dennis Varnum, Sandy Annino, Ana Jimenez-Hami, Jackie Russell-Garcia, Jorge Martinez NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Anthony Sandoval Status: 6 – 0 – 0 – 1 – Pass ***END OF BUSINESS CALENDAR*** REPORTS 4.PROGRAM OPERATOR REPORTS a. YSPN – Juan Cazarez provided report b. Orange County Children’s Therapeutic Arts Center – Andrea provided report COMMENTS 5.Staff Member Comments Minutes: Deborah Sanchez – The Local and Regional Plan is required to be reviewed and revised every four years. A link for public comments will be shared soon, and the plan will be submitted to City Council for approval. The Work Center is undergoing a phased renovation. A second training room is being constructed in the front lobby, utilizing previously underused space. Sandy Barba – The SAY Employment Program currently has 80 participants WDB Youth Council Committee 4 2/13/2025 enrolled. We are pursuing additional funding through the California For All grant, with the goal of securing another $2 million to expand the program. Several youth participants are already engaged with various city departments, including the police department, city council shadowing, code enforcement, engineering, and local schools. The program aims to expose them to diverse career paths and encourage continued education. We’re planning to enroll 150 youth for the summer session and are seeking support in marketing the program to reach more young people. 6. Youth Council Committee Member Comments Minutes: Dr. Ana & Andrea – Currently working on a grant focused on connecting youth with employment opportunities. This is the first time the Kennedy Commission has launched a program of this kind, specifically targeting careers in creative fields. ADJOURNMENT The next meeting of the WDB Youth Council Committee - Regular Meeting is scheduled for April 10, 2025 at 4:00 PM. Arts and Culture Commission 4 2/20/2025 Arts and Culture Commission Regular Meeting Minutes February 20, 2025 CALL TO ORDER Chairperson Commission members present: Joese Hernandez Susie Lopez-Guerra Miguel Ochoa Debra Russell Indigo Vu Staff members present: Michael Garcia, Executive Director Marc Morley, Economic Development Manager Tram Le, Arts and Culture Specialist Bianca Zurita, Recording Secretary INTRODUCTION: Commissioner Ochoa introduced himself as the newly appointed Commissioner. PUBLIC COMMENTS Minutes:  Sara Guerrero – spoke about the importance of supporting the Arts and urged everyone to participate in upcoming special events and community fundraisers.  Gay Olivos – addressed the Commission and expressed concerns regarding the safety issues related to the mural installation.  Mayor Amezcua – Welcomed Mayor Galvez and expressed gratitude to the Commission and staff for organizing the meeting. Acknowledged the hard work of everyone behind the scenes in preparing for the mural installation. Expressed interest in learning more about the mural’s design and the artists collaborating on the project. Thanked Mayor Dr. Galvez for being present at the meeting.  Mayor Galvez – I’m excited to be here and thrilled about the collaboration between both cities for the mural installation. This is a significant project, and it wouldn’t be possible without the support of Mayor Amezcua and Councilmembers. I’m looking forward to the first Expo in March, where we’ll discuss the arts, culture, business, showcase products, and create economic partnerships between the two cities. I also hope Santa Ana Citizens will have the chance to visit Sahuayo in the future . Arts and Culture Commission 4 2/20/2025 CONSENT CALENDAR ITEMS 1.Excused absences Recommended Action: Excuse absent commission member(s). 2.Regular meeting minutes of January 16, 2025 Recommended Action: Approve minutes. Moved by Commissioner Lopez-Guerra, seconded by Commissioner Hernandez to Approve Consent Calendar items. YES: 4 – Debra Russell, Indigo Vu, Susie Lopez-Guerra, Joese Hernandez NO: 0 – ABSTAIN: 0 – ABSENT: 0 – Status: 4 – 0 – 0 – 0 – Pass ***END OF CONSENT CALENDAR*** WORK STUDY SESSION 3.Sahuayo Sister City Mural – Selection of Muralists Minutes: Tram Le gave a presentation on the top two artists who will be collaborating on the mural installation. Andrea introduced the two artists from Sahuayo who will be working alongside the Santa Ana artists. The Commission engaged in a discussion about selecting the two artists, including a Q&A session. The focus was emphasized on the artwork itself and the diverse representation from different regions. 4.Discussion on the Proposed Location and Design for a Rainbow Crosswalk in Downtown Santa Ana. Minutes: Tram Le gave a presentation, and the Commission discussed the location and design of the crosswalk. ***END OF WORK STUDY SESSION*** Arts and Culture Commission 4 2/20/2025 COMMENTS 5. Staff member comments - None 6. Commission member comments Minutes:  Vice-Chair Hernandez – Welcomed the new Commissioner and expressed excitement about having him on the Commission. Emphasized the importance of supporting local artists and expressed anticipation for the Sahuayo mural.  Commissioner Lopez-Guerra – Welcomed Commissioner Ochoa and highlighted the significance of adding value to the city.  Commissioner Russell – Welcomed the new commissioner and reiterated the importance of supporting local organizations, as it leads to better decisions for the Commission. Mentioned that Boca de Oro is returning to the community and stressed the responsibility in making investment decisions. Encouraged being vocal and ensuring our voices are heard.  Chair Vu – Welcomed Commissioner Ochoa and shared excitement about having him on the Commission. Looked forward to hearing his perspective and echoed the sentiments about bringing communities together through art and the work being done. Expressed optimism about achieving their goals and the strategic values ahead. ADJOURNMENT The next regular meeting of the Arts and Culture Commission is scheduled for March 20, 2025 at 5:30 PM. Rental Housing Board 1 February 19, 2025 Rental Housing Board Regular Meeting Minutes February 19, 2025 CALL TO ORDER Recording Secretary Board Members Present: Ernie Aguilar Tracy La Esperanza Martinez Luis Mier Staff Members Present: Michael Garcia, Executive Director Maricela Marquez, Rent Stabilization Manager Bianca Zurita, Recording Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS 1.Regular meeting minutes of August 21, 2024 Recommended Action: Approve minutes. Minutes: Board Member Martinez made a motion to correct the date on the minutes of August 21, 2024. Moved by Board Member Mier, seconded by Board Member Martinez to Approve. YES: 4 – Ernie Aguilar, Tracy La, Esperanza Martinez, Luis Mier NO: 0 – ABSTAIN: 0 – ABSENT: 0 Status: 4 – 0 – 0 – 0 – Pass ***END OF CONSENT CALENDAR*** Rental Housing Board 2 February 19, 2025 WORK STUDY SESSION 2. Rental Housing Board: Powers, Duties and Responsibilities Presented by the City Attorney’s Office Minutes: Andrea Garcia-Miller conducted the training. 3. Rental Housing Board By-Laws Presented by the City Attorney’s Office Minutes: The Board approved the By-Laws. ***END OF WORK STUDY SESSION*** COMMENTS 4. Staff Member comments - Minutes:  Michael Garcia – Thanked the Board for their patience and informed them that two appeals are pending for review. Additionally, highlighted the need to fill vacancies on the Board and mentioned that they will remind Councilmembers to address these vacancies.  Maricela Marquez – Announced that they have arranged 6 workshops for tenants and landlords with Legal Aid of Southern California and will be sending the details to the Board. 5. Board Member comments Minutes: Tracy La – Thanked the Board and Staff for the work they do. ADJOURNMENT The next regular meeting of the Rental Housing Board is scheduled for March 19, 2025 at 4:30 PM in the Council Chamber. Rental Housing Board 1 March 19, 2025 Rental Housing Board Regular Meeting Minutes March 19, 2025 CALL TO ORDER Recording Secretary Board Members Present: Ernie Aguilar Tracy La Esperanza Martinez Luis Mier Staff Members Present: Michael Garcia, Executive Director Maricela Marquez, Rent Stabilization Manager Bianca Zurita, Recording Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS 1. Excuse Board Member(s) absence(s) Recommended Action: Excuse the absent Board Member(s). 2. Regular meeting minutes of February 19, 2025 Recommended Action: Approve minutes. Moved by Board Member Mier, seconded by Board Member Martinez to Approve. YES: 4 – Ernie Aguilar, Tracy La, Esperanza Martinez, Luis Mier NO: 0 – ABSTAIN: 0 – ABSENT: 0 Status: 4 – 0 – 0 – 0 – Pass ***END OF CONSENT CALENDAR*** Rental Housing Board 2 March 19, 2025 WORK STUDY SESSION 3. Petition Process Power Point Presentation Presented by City Attorney’s Office Staff Minutes: Andrea Garcia-Miller conducted the training. 4. Rental Housing Board Regulations Presented by City Attorney’s Staff Minutes: The Board approved the Rental Housing Board Regulations. ***END OF WORK STUDY SESSION*** COMMENTS 5. Staff member comments - None 6. Board Member comments Minutes:  Board Member Martinez – Expressed appreciation to the staff for their hard work and dedication to everything they do.  Board Member La – Looking forward to collaborating with the staff to raise public awareness about the board’s purpose and effectiveness. Thanked the staff for their presentation. ADJOURNMENT The next meeting of the Rental Housing Board is scheduled for April 16, 2025 at 4:30 PM in the Council Chamber. Minutes of the Regular Meeting of the Police Oversight Commission 0Vw'. f Lj March 13, 2025 REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Vice Chair Carpenter called the meeting to order at 5:09 P.M. ATTENDANCE Commission Members Gabriel Castillo Laughton Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Vice Chair Keith Carpenter Chair Danny Vega Staff Members Deputy City Manager Sylvia Vazquez Police Commander Jorge Lopez Assistant City Attorney Jonathan Martinez Recording Secretary Abigail Y. Alcala POLICE OVERSIGHT COMMISSION 1 MARCH 13, 2025 ROLL CALL MINUTES: Recording Secretary Abigail Y. Alcala conducted roll call. Commissioners Castillo Laughton, Gawronski, Mejia, Perea, Said, and Vice Chair Carpenter were present. Chair Vega was absent. PLEDGE OF ALLEGIANCE MINUTES: Vice Chair Carpenter led the Pledge of Allegiance. PUBLIC COMMENTS--Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non-agenda items within the subject matter jurisdiction of the commission. MINUTES:Recording Secretary Abigail Y. Alcala reported the following email comments received: Two (2) comments regarding non-agenda items. 1. David Pulido spoke regarding the state of the commission, requested the commission appoint an oversight director, and spoke regarding the shooting and death of Noe Rodriguez. 2. Abraham Quintana spoke regarding the state of the commission, requested the implementation of a policy addressing release of information following officer involved shootings, and spoke regarding the shooting and death of Noe Rodriguez. 3. Emma Gottfried requested the release of information following critical incidents and officer involved shootings, and spoke regarding the shooting and death of Noe Rodriguez. 4. Stephanie Durantes requested officer names and video footage be released within 48 hours after police related incidents. 5. Erika Armenta (translation: Spanish) spoke regarding the shooting and death of Noe Rodriguez, requested the release of the incident video to the public, and demanded a response from the police department regarding the incident. POLICE OVERSIGHT COMMISSION 2 MARCH 13, 2025 CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. MINUTES:At 5:20 P.M., the Consent Calendar was considered. MOTION: Commissioner Said moved to approve Consent Calendar Item Nos. 1 and 2, seconded by Vice Chair Carpenter. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CARPENTER NONE NOES: NONE ABSTAIN: NONE ABSENT:CHAIR VEGA Status: 6-0 - 0 — 1 — Pass 1. Excused Absences Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meetings of October 10, 2024 and February 13, 2025 Recommended Action: Approve minutes. END OF CONSENT CALENDAR*** STAFF PRESENTATIONS 3. Sanctuary Ordinance and Santa Ana Police Department Policy No. 413 MINUTES: Assistant City Attorney Jonathan Martinez and Police Commander Jorge Lopez provided a presentation regarding the Sanctuary Ordinance and Santa Ana Police Department Policy No. 413. Discussion ensued regarding information sharing, finger print data, holding of inmates, immigration status of inmates, federal contracts, and judicial warrants. Commissioner Perea requested city manager staff provide the commission information regarding the 2017 council action passed regarding federal contracts. Assistant City Attorney Martinez, Police Commander Lopez, and Deputy City Manager Sylvia Vazquez provided clarification and answered the Commissioners' questions. POLICE OVERSIGHT COMMISSION 3 MARCH 13, 2025 Commissioner Me7a inquired regarding possible policy changes as a result of the current administration, and requested information sharing and mutual agreements between the City and the Orange County Sheriff's Office. Commissioner Gawronski inquired regarding consulates located within the City. Commissioner Castillo Laughton inquired regarding the enforcement of the ordinance and whether it specifies disciplinary action for violations. Assistant City Attorney Martinez spoke regarding consulates within the city limits and stated the ordinance is not an enforcement tool. Commissioner Perea requested clarification on the process for detaining inmates at the request of Immigration and Customs Enforcement (ICE) and inquired regarding the availability of an annual report detailing the number of ICE detainer request received by Santa Ana Police Department(SAPD). He also asked whether the city's current ordinance language was derived from the Lexipol policy. Discussion ensued regarding the drafting of the ordinance language and the provisions related to ICE requested detainers. Commissioner Perea asked whether the SAPD would decline to help in ICE task force operations and on the frequency and content of immigration policy training for SAPD staff Police Commander Lopez responded that SAPD has not been asked to assist with ICE task force operations and confirmed that SAPD staff are required to receive 24 hours of immigration policy training every two years, however staff exceeds the requirements by completing two trainings a year. Commissioner Perea asked whether a specific SAPD staff member is assigned to process U visa applications and whether the requests are tracked. Police Commander Lopez confirmed the U visa applications are reviewed and assigned by a Sergeant. Deputy City Manager Vazquez stated that a presentation regarding U visas will be provided at a later meeting. Commissioner Castillo Laughton asked whether there has been any violation of the sanctuary ordinance. Police Commander Lopez stated there has not been any violations to his knowledge. Assistant City Attorney Martinez clarified the remedy set forth in section 9 regarding to disciplinary action for violations of the ordinance. POLICE OVERSIGHT COMMISSION 4 MARCH 13, 2025 Commissioner Perea requested clarification whether a violation of the policy by SAPD staff would fall under the scope of the commission. Assistant City Attorney Martinez stated he would fake a look into the matter. STUDY SESSION 4. Police Oversight Commission Bylaws Discussion MINUTES: Assistant City Attorney Jonathan Martinez gave a brief presentation regarding potential bylaws for the Commission. Brief discussion ensued regarding the Commission Bylaws. Commissioner Gawronski provided her closing comments and stated that members of the public should aim to work collaboratively with City staff rather than make demands. MOTION: Vice Chair Carpenter moved to continue Commission Bylaws to a Special Meeting, seconded by Commissioner Mejia. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER CASTILLO LAUGHTON, COMMISSIONER GAWRONSKI, COMMISSIONER MEDIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CARPENTER NONE NOES: NONE ABSTAIN: NONE ABSENT:CHAIR VEGA Status: 6-0 - 0 — 1 —Pass MINUTES; Assistant City Attorney Martinez stated he will provide additional examples of other City Commission Bylaws for the Commission to review. Discussion ensued regarding the possibility of the City Council amending the Commission Bylaws before they are adopted and on the role of the Independent Oversight Director. Assistant City Attorney answered the Commissioner's questions and provided clarification. POLICE OVERSIGHT COMMISSION 5 MARCH 13, 2025 STAFF COMMENTS MINUTES: Deputy City Manager Sylvia Vazquez reported that at the March 4, 2025 City Council Meeting City Manager Alvaro Nunez announced that he is working on scheduling interviews for the Independent Oversight Director within the next 30 days, and a Municipal Code update would follow soon after. COMMISSIONER COMMENTS Minutes: Commissioner Perea thanked the City Manager's Office for their attendance and assistance with the commission, requested the commission review the Police Department's Body Worn Camera Policy in the near future, and thanked the public for their participation. Commissioner Said thanked staff for the Bylaws presentation and study session and the public for their attendance and participation, and spoke regarding possible legal restrictions related to the release of information following an officer involved shooting. Commissioner Mejia (translation: Spanish) expressed condolences towards Erika Armenta and thanked her for attending the meeting, echoed Commissioner Perea's comments regarding the Body Worn Camera Policy, and requested clarification regarding the release of information for cases actively being reviewed by the commission. Commissioner Castillo Laughton thanked City staff for their presentation and the public for their comments, and spoke regarding the importance of in-person participation. Vice Chair Keith Carpenter thanked the public for attending. ADJOURNMENT-Adjourn the Police Oversight Commission Meeting. MINUTES: Vice Chair Keith Carpenter adjourned the Police Oversight Commission meeting at 6:38 P.M. The next meeting of the Police Oversight Commission is scheduled for April 10, 2025 at 5:00 P.M. Respectfully submitted: Ivo(,L i lcala R i g Secretary POLICE OVERSIGHT COMMISSION 6 MARCH 13, 2025 Minutes of the Regular Meeting of the Police Oversight Commission 4 April 10, 2025 REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: Chair Vega nailed the meeting to order at 5:05 P.M. ATTENDANCE Commission Members Gabriel Castillo Laughton Evangeline Gawronski Amalia Mejia Carlos Perea Nadin Said Vice Chair Keith Carpenter Chair Danny Vega Staff Members Deputy City Manager Sylvia Vazquez Police Commander Jorge Lopez Assistant City Attorney Jonathan Martinez Recording Secretary Abigail Y. Alcala POLICE OVERSIGHT COMMISSION 1 APRIL 10, 2025 ROLL CALL MINUTES: Recording Secretary Abigail Y. Alcala conducted roll call. Commissioners Gawronski, Mejia, Perea, and Said, Vice Chair Carpenter, and Chair Vega were present. Commissioner Castillo Laughton was absent. PLEDGE OF ALLEGIANCE MINUTES: Chair Vega led the Pledge of Allegiance. PUBLIC COMMENTS—Public comments will be held during the beginning of the meeting for all comments on agenda items. Members of the public may provide comments on any agenda or non-agenda items within the subject matter jurisdiction of the commission. MINUTES;Recording Secretary Abigail Y. Alcala reported the following email comments received: one (1) comment regarding Agenda Item No. 3. The following individual addressed the Commission via teleconference: 1. Manuel Arreguin expressed concern regarding the police department's process in handling complaints submitted to the police oversight commission due to the lack of the police oversight director. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. MINUTES:At 5:10 P.M., the Consent Calendar was considered. MOTION: Vice Chair Carpenter moved to approve Consent Calendar Item Nos. 'I and 2, seconded by Commissioner Said. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEJIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NONE NOES: NONE ABSTAIN: NONE ABSENT:COMMISSIONER CASTILLO LAUGHTON Status: 6— 0 — 0 — 1 —Pass 1. Excused Absences Recommended Action: Excuse the absent members. POLICE OVERSIGHT COMMISSION 2 APRIL 10, 2025 2. Minutes from the Regular Meetings of March 13, 2025. Recommended Action: Approve minutes. END OF CONSENT CALENDAR*** BUSINESS CALENDAR 3. Military Equipment and Santa Ana Police Department Policy No. 707 MINUTES:At 5:12 P.M., the Business Calendar was considered. Commander Matthew Sorenson gave a presentation regarding military equipment policy 707. Chair Vega asked whether the community events referenced in the presentation included the armored vehicle visiting schools. Commander Sorenson clarified the armored vehicle visits schools without additional military equipment weapons and is the most requested item at community events. Commissioner Mejia questioned the cost effectiveness of investing in an armored vehicle if it is mainly being used for visual representation at community events. Discussion ensued regarding the use and funding of armored vehicles, frequency of equipment deployment, vehicle capabilities, risk assessment process for the use of military equipment in critical incidents, protests, and SWAT team activations. Commander Sorenson answered the commissioner's questions and provided clarification. Commissioner Perea requested copies of the department's military equipment policies, asked for clarification regarding the annual compliance requirements stated in AB481, requested public accessibility to police data including settlements and community forums on military equipment usage, and expressed concern regarding website navigation and accessibility. Commander Sorenson spoke regarding AB 489. Chair Vega asked whether there needed to be a majority agreement for staff to receive input from the committee. Deputy City Manager Sylvia Vazquez clarified that staff would receive input and return at a future meeting to provide updates. POLICE OVERSIGHT COMMISSION 3 APRIL 10, 2025 Commissioner Perea commented on the accessibility of police oversight matters, requested a tab on the city's website main page, data, policies, designated place to submit complaints, revisions to the policy related to the use of military equipment and surrounding cities models, and asked whether the police department has had or is planning on having community forums regarding the military use equipment. Commander Sorenson reported the lack of prior community forums and the intention to organize one in the future. Commissioner Said requested crime rate data of surrounding cities, spoke regarding other cities military equipment policies, and expressed concern regarding the use of other cities military use equipment policy with higher crime rates as it may negatively affect residents. Commissioner Mejia requested clarification regarding the definition of force as it was used in the presentation. Commander Sorenson stated the use of force was defined as military equipment being used as a means to take someone into custody. Commissioner Mejia spoke in support of a public forum, and requested data on types of incidents that lead to use of equipment and more information on how crowd control is being defined and managed. Commissioner Gawronski thanked Commander Sorenson for the presentation. Vice Chair Carpenter expressed concern regarding the use of military equipment and long-range acoustic devices as force options deployed in civilian environments. Chair Vega asked whether the military equipment is visible during peaceful protests. Commander Sorenson spoke regarding the procedure with military equipment during protest and clarified the equipment is kept at the command post out of sight. Commissioner Mejia expressed concern regarding the lack of a crowd control policy. Commander Sorenson spoke regarding crowd control incident action plans with priorities being protection of life and allowing people to peacefully protest. Vice Chair Carpenter expressed concern regarding maintenance cost of armored vehicles and stated he would rather see funds be used to hire additional officers. Commissioner Perea asked whether there has been any missing equipment in the last 15 years. Commander Sorenson stated there had been no instances of missing equipment. POLICE OVERSIGHT COMMISSION 4 APRIL 10, 2025 STUDY SESSION 4. Police Oversight Commission Bylaws Discussion MINUTES;Assistant City Attorney Jonathan Martinez gave a brief overview regarding potential bylaws for the Commission. Commissioner Said spoke in support of drafting bylaws from both the Planning Commission bylaws and the City of Riverside's Police Oversight Commission bylaws. Vice Chair Carpenter expressed concern regarding the ability of the Police Oversight Director to be fully independent. Assistant City Attorney Martinez clarified the distinction between bylaws and the ordinance of the Police Oversight Commission. Chair Vega asked whether the commission could review complaints although they do not have the ability to give a recommendation. Assistant City Attomey Martinez stated the complaints continue to be available for review in his office. Discussion ensued regarding the commission's ability to review complaints pending a police oversight director. Chair Vega asked whether there was an update on the Police Oversight Commission director. Deputy City Manager Sylvia Vazquez stated there would be an announcement regarding Police Oversight Commission at the next City Council meeting. Commissioner Perea spoke in support of a blend of the Planning Commission and the City of Riverside's Police Oversight Commission bylaws and requested to review the bylaws of the Rent Board Commission or a commission with longer terms. He spoke regarding updating the city charter to make the commission more independent. Discussion ensued regarding a process to review the commissions' bylaws as a reoccurring agenda item and spoke regarding examples and sections to be included in the initial draft of bylaws. Assistant City Attorney Martinez answered the commission's questions regarding the drafting process and stated staff could present a draft at the next commission meeting to discuss and make changes based on the commission's recommendation. POLICE OVERSIGHT COMMISSION 5 APRIL 10, 2025 MOTION: Commissioner Said moved to request a draft of the commission's bylaws including items one through six, 10 and 14 from the Santa Ana Planning Commission bylaws, a process to agendize items similar to the City of Riverside's Police Oversight Commission bylaws Article 7 Section 6, and a process to receive and review complaints without an independent oversight director, seconded by Chair Vega. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER GAWRONSKI, COMMISSIONER MEDIA, COMMISSIONER PEREA, COMMISSIONER SAID, VICE CHAIR CARPENTER, CHAIR VEGA NONE NOES: NONE ABSTAIN: NONE ABSENT:COMMISSIONER CASTILLO LAUGHTON Status: 6 - 0 — 0 — 1 — Pass STAFF COMMENTS MINUTES: Deputy City Manager Sylvia Vazquez reminded the commission that they are welcome to do a ride along with the police department. COMMISSIONER COMMENTS Minutes: Commissioner Gawronski asked whether SWAT is able to do a ride along. Deputy City Manager Sylvia Vazquez stated SWAT has not yet conducted a ride-along but will inquire about the possibility of doing so. Vice Chair Carpenter requested a pdf copy of future agendas and his stipend be paid. ADJOURNMENT -Adjourn the Police Oversight Commission Meeting. MINUTES: Chair Vega adjourned the Police Oversight Commission meeting at 7:02 P.M. The next meeting of the Police Oversight Commission is scheduled for May 8, 2025 at 5:00 P.M. Respectfu4 submitted: J A it Gala R c r i Secretary POLICE OVERSIGHT COMMISSION 6 APRIL 10, 2025