HomeMy WebLinkAboutItem 17 - Agreement with Aramark , LLC for Inmate Meals and Commissary Services Police Department
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Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 17, 2025
TOPIC: Inmate Meals and Commissary Services Agreement
AGENDA TITLE
Fifth Amendment to Agreement with Aramark Correctional Services, LLC (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a fifth amendment to the agreement with Aramark
Correctional Services, LLC, to provide inmate meals and commissary services for an
additional three-month period from July 1, 2025 through September 30, 2025, in the
additional amount of $500,000 for a total aggregate amount not to exceed $8,183,326
(Agreement No. A-2025-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
In January 2025, City staff began the Request for Proposals (RFP) process for contracted
food service and inmate commissary services at the Santa Ana Jail. On March 17, 2025,
the Police Department issued Request for Proposals (RFP #25-038) on the City's online
bid management and publication system to identify and qualify suitable vendors capable
of providing inmate meals and commissary services in accordance with the State of
California’s Title 15 nutritional requirements and in compliance with all health and safety
standards. The RFP process is nearing its final stage but the Police Department requires
additional time to select a vendor and negotiate a new agreement.
Aramark Correctional Services, LLC (“Aramark”) is the Police Department's current
provider of inmate meals. It also operates the Department's cafeteria (Code 7 Cafe) and
manages the inmate commissary program. The City Council approved the original three-
year agreement on October 20, 2020 and has since approved subsequent amendments
to increase the compensation amount due to Consumer Price Index and/or to extend the
term.
The agreement with Aramark is set to expire on June 30, 2025. This amendment is
necessary to provide continuity of services until the procurement process is completed
Inmate Meals and Commissary Services Agreement
June 17, 2025
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and a new agreement is executed. Aramark has agreed to provide services in the interim,
identical to the agreement currently in place, through September 30, 2025. Aramark has
been responsive and accommodating in servicing the current agreement, and staff
recommends approval of this three-month extension while the RFP process is
completed. The Police Department intends to present the new agreement with the
selected vendor for City Council’s approval before September 30, 2025.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds will be available upon City Council adoption of the FY 25-26 budget for expenditure
as follows:
Fiscal
Year
Accounting Unit
- Account No.
Fund
Description
Accounting Unit,
Account Description
Amount
FY 25-26 01114475-62300 General Fund
Jail Operations,
Contract Services-
Professional
$500,000
EXHIBIT(S)
1. Fifth Amendment to Agreement with Aramark Correctional Services, LLC
Submitted By: Robert Rodriguez, Police Chief
Approved By: Alvaro Nuñez, City Manager
Docusign Envelope ID: 583ABBE7-E6A1-426B-976D-6EC3D6AC1496
Docusign Envelope ID: 583ABBE7-E6A1-426B-976D-6EC3D6AC1496
Docusign Envelope ID: 583ABBE7-E6A1-426B-976D-6EC3D6AC1496
Finance Vice President
Stephen Yarsinsky