HomeMy WebLinkAboutItem 08 - Aggregate Contracts to Diamond Environmental Services LP and United Site Services Finance and Management Services
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Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
July 1, 2025
TOPIC: Portable Toilets and Other Site Rentals and Services
AGENDA TITLE
Aggregate Contracts to Diamond Environmental Services LP and United Site Services of
California, Inc. for Portable Toilets and Other Site Rentals and Services (Specification No.
24-061) (General Fund & Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to increase the total aggregate not
to exceed amount of the Contracts with the vendors listed below by $172,500 for portable
toilets and other site rentals and services, for a new total aggregate amount not to exceed
$572,500. (Purchase Order Contract Nos. 8736 & 8737)
Vendor Location
Diamond Environmental Services LP San Marcos, CA
United Site Services of California, Inc. Anaheim, CA
GOVERNMENT CODE 484308 APPLIES: No
DISCUSSION
On June 4, 2024, the City Council awarded four-year Contracts to Diamond
Environmental Services LP and United Site Services of California, Inc. for a not to exceed
amount of$400,000.
The Parks, Recreation, and Community Services Agency (PRCSA) provides portable
restrooms, hand washing stations, and other site rentals at various City events. The
current vendor used by PRCSA offers a range of rental items, primarily focused on
canopies, chairs, and tables. However, restroom and hygiene-related amenities are often
subcontracted to other providers, which can result in higher costs and delays in setup and
pickup that are outside the vendor's control.
Diamond Environmental specializes in portable restrooms and related services, offering
more options within PRCSA's budget and greater flexibility with scheduling. Although the
overall rental needs remain unchanged, increased contract authority is required to utilize
this vendor.
Portable Toilets and Other Site Rentals and Services
July 1, 2025
Page 2
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The revised total aggregate amount for these services is $572,500 over a four-year
period. Beginning in FY 2025-26, annual usage is expected to increase from the originally
estimated $100,000 to $157,500 for each of the remaining three years. Actual usage may
vary based on departmental needs and budget capacity but will not exceed the contract
limit of$572,500.
Funding for FY 2025-26 was included in the budget that City Council approved on June
17, 2025. Future fiscal year allocations will be included in subsequent proposed budgets,
subject to Council approval. A funding summary table has been provided to reflect the
additional $172,500 associated with this amendment.
Prior to utilizing the citywide contracts, departments must follow the City's Purchasing
Policies and Procedures and confirm that funds are available. Upon successful fiscal
review, the Purchasing Division will approve purchase orders in accordance with the
Policy.
Fiscal Department / Division Account Amount
Year
FY2025-26 PRCSA — Recreation & Community 01113230- $57,500
Services 62300
FY2026-27 PRCSA — Recreation & Community 01113230- $57,500
Services 62300
FY2027-28 PRCSA — Recreation & Community 01113230- $57,500
Services 62300
Total $172,500
Submitted By: Alexander Trinidad, Acting Executive Director of Finance and
Management Services Agency
Approved By: Alvaro Nunez, City Manager