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HomeMy WebLinkAboutItem 10 - Agreements with Orange County Therapeutic Arts Center, Working Wardrobes Community Development Agency www.santa-ana.org/cd Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 1, 2025 TOPIC: Youth Workforce Innovation and Opportunity Act Agreements AGENDA TITLE Agreements with Orange County Therapeutic Arts Center, Working Wardrobes for a New Start, and StandUp for Kids Orange County to Provide Workforce Readiness Preparation, Work Experience, and Career Training Programs to Santa Ana Youth RECOMMENDED ACTION 1. Approve an agreement in an amount not to exceed $250,000 with Orange County Therapeutic Arts Center, for a period from July 1, 2025 to June 30, 2026 (Agreement No. A-2025-XXX). 2. Approve an agreement in an amount not to exceed $200,000 with Working Wardrobes for a New Start, for a period from July 1, 2025 to June 30, 2026 (Agreement No. A-2025-XXX). 3. Approve an agreement in an amount not to exceed $200,000 with StandUp for Kids Orange County, for a period from July 1, 2025 to June 30, 2026 (Agreement No. A- 2025-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Workforce Innovation and Opportunity Act (WIOA), signed into law on July 22, 2014, is a federal legislation designed to help job seekers access employment, education, training, and supportive services to succeed in the labor market, and to help employers find and retain skilled workers. WIOA modernized and streamlined the nation's workforce development system, replacing the Workforce Investment Act of 1998. A key priority of WIOA is serving youth and young adults, particularly those facing significant barriers to employment. WIOA requires that at least 75% of local youth funds be spent on out-of-school youth ages 16-24 and mandates that at least 20% of youth funds support paid work experience. WIOA also establishes 14 required program elements that youth providers must offer to promote educational achievement, career readiness, and long-term self-sufficiency. Youth Workforce Innovation and Opportunity Act Agreements July 1, 2025 Page 2 Since WIOA's enactment, the Santa Ana Workforce Development Board (WDB) and the City's Community Development Agency have been dedicated to delivering high-quality employment workshops, job search assistance, and vocational training opportunities for residents while also assisting local businesses with their workforce needs. The WIOA grant is comprised of three funding streams that serve: low-income adults, recently laid off individuals, and youth between ages 16 - 24. The WDB, in partnership with the City, strategically procures experienced Youth Service Providers to ensure that Santa Ana's most vulnerable youth populations receive comprehensive workforce preparation services. Youth agreements are awarded annually to local non-profit organizations and collectively serve 50 to 60 Santa Ana youth each year. On May 29, 2025, the State released Workforce Services Information Notice (WSIN) 24- 25 announcing Program Year (PY) 2025-2026 WIOA Youth funding allocations, with the city to receive $817,644 in WIOA youth workforce funds. The allocation will support the award of youth agreements with the following three organizations: Orange County Children's Therapeutic Arts Center (OCCTAC) has provided WIOA youth services for the city since the law was enacted in 2014. OCCTAC has successfully met enrollment and performance benchmarks, including the federal requirement to expend at least 75% of funds to Out-of-School Youth and meet or exceed the 20% minimum for paid work experience. The organization is progressing toward meeting all WIOA Youth Performance Measures for the current program year. With more than 25 years of experience, OCCTAC has served over 70,000 youth in Santa Ana through culturally competent, trauma-informed programming. Each year, the organization supports approximately 7,000 youth, with targeted services for foster youth, youth with disabilities, high school dropouts, homeless youth, and youth on probation. OCCTAC has been a partner with the city in offering various workforce readiness programs since 2005. For Program Year 2025-2026, OCCTAC will continue offering a comprehensive WIOA youth employment program aligned with the 14 WIOA-required elements. Services include: • Paid work experience in high-demand fields such as health, education, technology, and the arts; • Career counseling, job readiness, and life skills training; • Literacy and numeracy tutoring for basic skills-deficient youth; • Supportive services including mental health counseling, transportation, and academic advising; • Mentoring, leadership development, and post-secondary education preparation. Youth Workforce Innovation and Opportunity Act Agreements July 1, 2025 Page 3 Participants will also receive access to industry-recognized certificates that enhance their employability. Certification opportunities include: Child Care Worker Certificate, Health Assistant/Aide Certificate, Customer Service and Administrative Office Support, and Digital Media and Technology Skills, including audio engineering, film production, and graphic design. All participants will receive individualized case management and wraparound support services to address personal and educational barriers. Working Wardrobes, established in 1990, brings over 30 years of experience providing workforce development services to youth and adults overcoming major life barriers, including justice involvement, homelessness, foster care, and economic hardship. The organization has a strong track record serving vulnerable youth populations and delivering federally funded employment programs. For this contract, Working Wardrobes will implement its "Rebuilding Careers Program for Young Adults," which provides a full- service model that includes: • A dedicated Career Navigator offering individualized case management and career coaching. • A structured, paid five-part workforce readiness workshop series. • Up to 90 hours of paid work experience at community employers or internal social enterprise locations. • Access to WIOA-approved training programs in sectors such as construction, logistics, culinary arts, and information technology. • Personalized mentoring and career exploration including job shadowing and mock interviews. • Supportive services such as transportation assistance, background check fees, and professional attire. • Twelve months of follow-up and career coaching after program completion to ensure job retention and long-term success. StandUp for Kids Orange County, founded in 2003, has over 21 years of experience exclusively serving homeless and at-risk youth ages 12-24 throughout Orange County. In 2024 alone, they served 1,784 youth across 28 cities, with 31% of those youth residing in Santa Ana. For this contract, they will enroll 20 out-of-school youth between the ages of 16-24. Their expertise lies in addressing the needs of highly vulnerable populations through a trauma-informed, mentorsh i p-d riven model. For this contract, StandUp for Kids Orange County will implement its "Journey to Self-Sufficiency" and "Work Activation Readiness Program," which combine employment training with holistic support: • Participants move through five stages focusing on basic needs, employment readiness, job retention, financial literacy, and personal development. • Youth receive paid internships or stipends for occupational training in industries such as Cybersecurity, Armed/Unarmed Security, Culinary Arts, and Healthcare. Youth Workforce Innovation and Opportunity Act Agreements July 1, 2025 Page 4 • Participants access essential services such as medical and mental health care, legal aid, credit repair, and housing assistance. • Dedicated case managers and mentors develop individualized case plans aligned with WIOA outcomes, supported by a 100+ member trained volunteer base. • StandUp for Kids Orange County boasts a 97% one-year retention rate for youth achieving stable housing and employment and 100% high school graduation rate among school-age youth in its programs. By awarding contracts to the Orange County Children's Therapeutic Arts Center (Exhibit 1), Working Wardrobes (Exhibit 2), and StandUp for Kids (Exhibit 3), the City ensures that its most vulnerable youth are served by well-established, highly experienced providers with a history of measurable impact, broad community partnerships, and a deep commitment to helping youth achieve independence, career readiness, and long- term self-sufficiency. Collectively the providers will assist 65 Santa Ana youth. At its regularly scheduled meeting on May 15, 2025, the Workforce Development Board approved the recommended action by a vote of 14:0 (Beasley, Campos, Elliott, and Ruiz absent). FISCAL IMPACT Funding is available in the FY 2025-26 budget in the following account below. Fiscal Accounting Fund Accounting Unit, Amount Year Unit-Account Description Account Description FY 25-26 12318763- WIOA WIOA Youth — $304,920 69135 Payment to Subagent Total $304,920 A proposed carryover for the remaining balance of$345,080 will be presented for City Council consideration to FY 2025-26. EXHIBIT(S) 1. Orange County Children's Therapeutic Arts Center Agreement 2. Working Wardrobes Agreement 3. StandUp for Kids Orange County Agreement Submitted By: Michael L. Garcia, Executive Director of Community Development Agency Approved By: Alvaro Nunez, City Manager EXHIBIT 1 AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this 2"d day of July, 2025, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Orange County Children's Therapeutic Arts Center, a non-profit corporation identified by their assigned Unique Entity Identifier(UEI)Number EPT2G7FRC5R6 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number(FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation("said program"). D. SUBRECIPIENT is experienced in operating workforce development programs for at-risk youth that provide preparation for secondary and post-secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof,the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.332(b)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR §200.332(e) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. Page 1 of 18 EXHIBIT 1 B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no Participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. Page 2 of 18 EXHIBIT 1 2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application forin and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of Participant; and the Workforce Innovation and Opportunity Act Follow-Up form within 15 days following 30, 60, 90, 180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three(3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception,shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, Page 3 of 18 EXHIBIT 1 statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above-stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500 et seq. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any Participant where costs of training are paid for by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit E," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q. SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit F" attached hereto and incorporated herein by this reference. Page 4 of 18 EXHIBIT 1 R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A—Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit G"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A. On May 29, 2025, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of$817,644.00 f'or fiscal year 2025-2026. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $250,000 for SUBRECIPIENT'S perfonnance in accordance with the Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement for Program Year 2025-2026. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. Page 5 of 18 EXHIBIT 1 B. Pursuant to 2 CFR §200.332(b)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(f) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on-site monitoring reviews of said program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted. E. CITY has the right to de-obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 2, 2025, and all duties arising under this Agreement shall have been performed by June 30, 2026. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A-129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 2 CFR 200.329; and, 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. Page 6 of 18 EXHIBIT 1 IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2❑d quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4`h quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2nd quarter after- exit; (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, Page 7 of 18 EXHIBIT 1 State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, disability or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program Participant or any application for participation in such program because of race, religion, color, national origin, sex, political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit W and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Page 8 of 18 EXHIBIT 1 Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rights in the invention or discovery, including rights under- any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright- able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR § 97.34. Page 9 of 18 EXHIBIT 1 C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 7606 ]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations,the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or Page 10 of 18 EXHIBIT 1 a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f. Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 503. VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or in to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims,demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE SUBRECIPIENT shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE SUBRECIPIENT shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence"basis, including products and completed operations, property damage, Page 1 I of 18 EXHIBIT 1 bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. 2. Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, SUBRECIPIENT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than$1,000,000 per occurrence or claim. 3. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event SUBRECIPIENT does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than$1,000,000. 4. Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if SUBRECIPIENT has no employees. If SUBRECIPIENT maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by SUBRECIPIENT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the SUBECIPIENT including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by SUBRECIPIENT for City. 3. All required insurance policies: For any claims related to this contract, SUBRECIPIENT's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that SUBRECIPIENT's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written shall be provided to City for policy cancellation or non-renewal due to non- payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Risk Management Division, 20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Page 12 of 18 EXHIBIT 1 Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require SUBRECIPIENT to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII,unless otherwise acceptable to City. Verification of Coverage SUBRECIPIENT shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However,failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications,at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase "extended reporting"coverage for a minimum of three (3) years after completion of work. Subcontractors SUBRECIPIENT shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and SUBRECIMENT shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. IX. CORPORATE STATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. Page 13 of 18 EXHIBIT 1 X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for subrecipients (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR Part 200 and 20 CFR Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. Page 14 of 18 EXHIBIT 1 XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any Participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated fbr cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except fbr reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. Page 15 of 18 EXHIBIT 1 XVII. BREACH- SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terns and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVHI herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: Orange County Therapeutic Art Center 2215 N. Broadway, Santa Ana, CA 92706 Phone: (714) 547-5468 Fax: (714) 564-6990 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. Page 16 of 18 EXHIBIT 1 xx. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. (Signatures on following page) Page 17 of 18 EXHIBIT 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above-written. ATTEST: "CITY" By: -- -- — Jennifer Hall Alvaro Nunez City Clerk City Ma miger APPROVE[) AS TO FORM: [] .Sonia R- C-�arvalho `�SIJLiREIC-FPIL T.. City Attorney Ik— r nI Andrea Garcia-Miller Namc: Dr. Ana Jinie z-tlat11� Assistant City Attorney Titic: Executive Director Rt:C't MI)NIF.NDELD FOR Al"PROVAI .: Michael L. Garcia L xocutivt l.ilrTWOr C{it11munily Dev,0opment At',C'.nc4' P-.g. 14 of 11 K EXHIBIT 1 Workforce Innovation & Opportunity Act Youth Program Provider Orange County Children's Therapeutic Art Center 2025-2026 EXHIBIT A EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 1. Experience/Qualifications (1 page max): A. Agency description -The Orange County Children's Therapeutic Arts Center(OCCTAC) has been in operation for 25 years in the City of Santa Ana. Our agency has grown significantly throughout the years, and established strong community partnerships, such as the City of Santa Ana,the Santa Ana Unified School District, the Santa Ana College, the County of Orange, Social Services, and others. OCCTAC has served over 70,000 youth since the year 2000, rising from 100 students in its first year to more than 7000 youth each year! OCCTAC prioritizes on serving at- risk youth,foster youth, high school dropout students, homeless youth and youth with disabilities. Our programs integrate youth with and without disabilities in a nurturing, community-based environment, which teaches respect, disability awareness, and full inclusion. B. List the facility address and major cross streets. OCCTAC is located at 2215 N Broadway, Santa Ana, CA. 92706. Our major cross streets are North Broadway and Buffalo. C. Indicate hours of operation for facility - OCCTAC is opened 6 days per week (Monday - Friday), from 8:00am until 8:00 pm, and (Saturdays) 8:00am —4pm, but closed on Sundays. D. Briefly indicate what makes your facility youth friendly and suitable for the proposed program. OCCTAC is strategically located very close to bus terminals for the convenience of the youth; and our facility is compliant with all ADA guidelines and regulations. Our facility, location, hours of operations, and wide variety of programs makes our facility youth friendly and suitable for the proposed WIOA program. E. Provide brief information on the following elements: 1. Average annual operating budget and sources of revenue - The average annual operating budget for the OCCTAC is approximately $1,600,000. OCCTAC's sources of revenue come from a variety of sources, including the Santa Ana Unified School District, the County of Orange, the Regional Center of Orange County, and other grants, fee for service, private donations, public donations, and fundraising. 2. Brief description of staff — Our organization is staffed by highly qualified bilingual staff, including: credentialed teachers, artists, therapists, case managers, counselors, and others. The WIOA Program proposal includes a full time Case Manager, a Job Developer, a Career Counselor, an Arts/Technology Mentor and a Literacy/Math Tutor. 3. Past experience with WIOA programs or other youth programs - OCCTAC has been serving the Santa Ana youth for 22 years; and we have operated W!OA programssince the year2005! Every year our Youth Employment program grows and demonstrates positive outcomes with the participants. We are very proud of our accomplishments throughout the years. 4. What kind of impact has your organization made on the youth community - OCCTAC has had a tremendous impact on the Santa Ana youth community. We are very proud of our accomplishments throughout the years. OCCTAC's innovative approach, which combines the arts, education, health and technology programs, provides youth a variety of programs they can engage in. Furthermore, our WIOA program participants always have successful outcomes. The only challenges we have had was during COVID19 years. Nevertheless, OCCTAC's program has demonstrated excellent outcomes for youth, which demonstrate the commitment and dedication of our wonderful WIOA program staff. 1 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 2. Proposed Program: (1 page max) A. Provide an overview of the program's main objectives. The WIOA program at OCCTAC is an extension of our current educational services provided to older youth to empower and provide life-changing opportunities for all youth. OCCTAC has been working with WIOA participants since 2005. The program will continue to provide 13 out of 14 WIOA elements: educational services,job training, paid work experience, adult mentoring, literacy & math tutoring, career & educational counseling, occupational skills training and education, supportive services, certificate programs, leadership opportunities, comprehensive counseling, financial literacy, entrepreneurial skills training, labor market information, and activities to help youth prepare for post-secondary education and follow-up services. OCCTAC staff will refer participants to alternative secondary school services with College and Career Preparatory Academy(CCPA) or Santa Ana College School of Continuing Education. The program will take place primarily at our community-based center in Santa Ana. Participants will engage in a variety of educational and job training activities, including classroom and workshop instruction. All participants will be required to meet individually with key staff, participate in daily and weekly educational trainings, and weekly workshops. In addition, WIOA participants will also engage in weekly "hands-on" work experience and job training opportunities at our agency and other offsite job trainings in the community. Please see below Table 1 for an overview of the program timeline for the entire year. TABLE 1— Program Timeline from July 2025—June 30, 2026 Program Timeline Program Activities&Training Month 1-2 • Orientation of program and services with Case Manager Objectives: • Employability/Job Skills assessment with Case manager Program Overview, • Basic Skills/Academic levels assessment with Literacy and Numeracy tutor Assessments, • Career interest assessment and survey with Career Counselor Participant Goals . Determine Employment and Academic goals • Initiate bi-monthly meetings with Case Manager to discuss goals and service needs of participants Months 3-8 • Initiate paid work experience Objectives: • Initiate weekly Leadership/Job/Life skills workshops Educational Guidance, • Initiate weekly tutoring of Literacy and/or Numeracy skills Tutoring, Vocational Training, . Continue bi-monthly meetings with Case Manager to discuss progress Job Training, Workshops& . Continue monthly meetings with Career Counselor for academic guidance Work Experience • Continue monthly support group with other WIOA participants and staff Month 9-12 • Continue bi-monthly meetings with case manager to discuss program goals, Objectives: and for intense employability skills and job search training Employability/Job Skills • Continue tutoring, if necessary &Job Search • Continue monthly life skills training • Continue weekly workshops with WIOA participants and staff B. Please see below in sections 3—17 a full description of the program. 2 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 3. Population (2 pages max): A. Describe the total number of youth that will be served by this grant.-The WIOA program at OCCTAC will serve a total of 25 WIOA participants. The program will serve 20 out of school youth (ages 16— 24) and 5 in-school youth (ages 16—24) for a total of 25 youth. B. Describe the age range of the youth that will be served —The WIOA program will serve participants as young as 16 and as old as 24 years of age. C. Describe minimum requirements that youth need to have in order to be enrolled into your program. Aside from the basic WIOA requirements of being a Santa Ana Resident (16—24 yrs.), and having a right to work documentation, our participants have to complete the following: 1) complete a background check, 2) obtain a negative TB test, and 3) attend a mandatory orientation session before completing the eligibility documentation. D. Special consideration for organizations that can serve the following youth populations: (80% of Out-of-School youth (required); 10% of youth with disabilities; 10% of foster/emancipated youth; 10% homeless youth and 10% of youth on probation). For the past 15 years, OCCTAC has always exceeded the number of youth with disabilities served in this program. Also, in the past few years, we have also exceeded the percentage required for Foster youth in the program, thanks to our strong community partners and their referrals to OCCTAC. See below Table 2 for past Enrollment Numbers and percentages. Table 2- Percentages of Youth Population served at OCCTAC Youth Population 2015-16 1 2016-17 2017-18 1 2018-19 2019-22 Out of School Youth 75% 75% 80% 82% 80% Youth with Disabilities 25% 25% 50% 52% 50% Foster Youth 15% 15% 5% 0% 15% High School Dropouts ` 15% 30% 20% 9% 15% Youth on Probation 5% 0% 0% 0% 0% Homeless Youth 5% 5% 10% 4% 10% As seen on Table 2 above, OCCTAC has exceeded the minimum percentage required by this grant in most youth populations/categories, except for youth on probation. Therefore,this year we will expand our network and community partnerships to ensure the minimum of 10% for this target population. One new potential partner is Project Kinship, who serves youth on probation and is located in the same facility where OCCTAC is located! We have had some preliminary conversations on the possibility of getting referrals from them. See letter of support from our key community partners, including: the County of Orange, Social Services, (Foster Youth),Santa Ana Unified School District,TPP (youth with disabilities),Santa Ana College (out of school youth),and others. 3 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program E. Specify how the targeted youth populations (out-of-school,youth with disabilities, foster/emancipated, probation, homeless) will be recruited. As mentioned previously, OCCTAC has excellent community partnerships that will help us fulfill our enrollment goals and targeted youth populations. See below a summary of youth populations and partners. 1. Out of School Youth: OCCTAC has had a strong partnership with the Santa Ana College, Centennial Education Center for the past 20 years. We have received many referrals from SAC for out of school youth, as well as engage our youth in their State Certificate programs. As seen in Table 2, OCCTAC has consistently served at least 80% of out of school youth in the program, throughout the years. See letter of support included in this proposal. 2. Youth with Disabilities: OCCTAC has had a strong partnership with the Santa Ana Unified School District, Transition Partnership Program (TPP) during the past 20 years, in order to serve youth with disabilities. As seen in Table 2, OCCTAC has exceeded the 10% minimum and has served consistently over 50% of youth with disabilities! We are grateful to our key community partner SAUSD TPP program staff for all of their referrals and support! Also, in the past S years, OCCTAC has a new contract with the Regional Center of Orange County and has been receiving referrals to serve young adults with disabilities. See letter of support. 3. Foster/Emancipated Youth: OCCTAC will continue to collaborate with the County of Orange, Social Services, to continue to serve foster/emancipated youth. OCCTAC has been a partner with the County since 2007. We are looking forward to continuing this partnership, and serve more foster/emancipated youth in Orange County this year! See letter of support. 4. Youth on Probation:_As stated previously, OCCTAC has been in preliminary conversations with the ED at Project Kinship (Steven Kim) on the possibility of collaborating and getting referrals from their program for our WIOA program. Project Kinship operates in the same building as OCCTAC (221S N. Broadway—second floor) where OCCTAC agency is located! The mission of Project Kinship is to provide support and training to lives impacted by incarceration, gangs, and violence through hope, healing, and transformation. OCCTAC will partner with PK to ensure at least 10%or this population in our program. 5. Homeless Youth: OCCTAC will continue to collaborate with various community agencies, including the WISE Place, an organization that focuses primarily on serving homeless women (youth and adults). In addition to our excellent community partnerships, OCCTAC will continue to conduct community outreach, community presentations, and participate at various community events throughout the year to promote our programs and inform the youth in the Santa Ana community about this wonderful WIOA Youth Employment program at OCCTAC. See Table 3 for more information. 4 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment D—See attached the following letters from our community partners: 1) Santa Ana Unified School District, TPP —Youth with Disabilities; 2) County of Orange, Social Services— Foster Youth; 3) Santa Ana College—AII Referrals, including Out of School Youth and Services provided at OCCTAC by SAC instructors. G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by the 2nd quarter of the program (December 31, 2023). In addition to referrals from our key community partners, we have established a timeline that will help us with our Community Outreach and Recruitment plan in the City of Santa Ana. Please see below Table 3 that summarizes our recruitment plan to ensure 100%of enrollment of youth by 2nd quarter. Plan May June July J August September October Orientation ! Last Friday of Last Friday of the I Last Friday of the Last Friday of the Last Friday of the What is WIOA? the month month Month Month Month All High All High School Target Foster, Target Foster, Target Foster, Present at various Community School Classes— Homeless& Homeless& Homeless& Community Presentations Classes— targeting Probation Youth Probation Youth Probation Youth Centers in Santa targeting Youth with in the community in the community in the community Ana where families Youth with disabilities in (County,SS (County,SS (County,SS gather,including disabilities in SAUSD,TPP. Orangewood, Orangewood, Orangewood, City of Santa Ana, SAUSD,TPP. WisePlace). WisePlace). WisePlace). Parks. Summer Summer Attend all back to Provide Provide Community Community Community Fairs school events at information at information at big Outreach Fairs and and Events SAUSD and TPP OCCTAC&SAUSD community events, Events Provide Provide Flyers to partnership Open Houses& such as:"Noche de Flyers to all all community community Parent/Teacher altares"event& community agencies in Santa events. Conferences other big agencies in Ana community events. Santa Ana Inform Set appointments Set appointments Set appointments Set appointments Youth community with all youth with all youth with all youth with all youth Referrals partners that referred to referred to the referred to the referred to the we will start program as of program program program taking referrals July 111. staring July 15t. Contact Youth Contact all Set appointments Set appointments Set appointments Set appointments youth that with youth with with youth with with youth with with youth with where prior interest prior interest prior interest prior interest interested in W I OA 2021- 2022 year after full enrollment. Table 3—Community Recruitment Plan to ensure 100% enrollment of youth by 2nd quarter 5 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 4. Assessment (1 page max): A. Youth Service Providers are required to use the Test for Adult Basic Education (TABE) assessment tool, but may use other assessment tools upon approval. — OCCTAC will continue to use TABE testing with all our WIOA participants, as in previous years. Also, we will continue to use the electronic version of the Test for Adult Basic Education (TABE on ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient", and will be enrolled in tutoring at OCCTAC to help support both their literacy and numeracy skills, in order to help them improve their literacy and numeracy skills before they complete the program. B. Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. — At intake, all participants will be given a TABE test to determine the participant's Educational Functional Level in Literacy and Numeracy. The TABE test will determine the needs of the participants in both academic areas.Additionally,they will aid in the facilitation of the weekly tutoring sessions. All WIOA participants will be assessed after 3 months of tutoring to see their progress in each academic/subject area. If the youth goes up by 2 grade levels or more, the youth can take the final Post Test assessment. All participants will continue with the tutoring sessions if they score under 9.1 level. C. Describe knowledge of the barriers that youth encounter — OCCTAC has served many youth with different barriers in life throughout our 22 years of community service! The majority of the barriers include youth with disabilities, youth with basic skills deficient, English language learners, low-income youth, homeless youth, youth in foster care or emancipated, pregnant or parenting youth, high school dropouts and other barriers. OCCTAC is very committed to serving all youth with these barriers and any others. D. Specify how your organization will address the barriers that youth encounter - OCCTAC WIOA staff is very dedicated and committed to all the youth that we enroll in our Youth Employment (WIOA) program at OCCTAC. We have offered this WIOA program for more than 15 years to the Santa Ana youth! Our staff is comprised of a hardworking group of individuals that are passionate about making a difference in the community, and are prepared to address all of the barriers that youth encounter. Our TEAM of dedicated staff guide and mentor the youth, and assist them during the entire program year. The team is comprised of a Case manager, a Literacy/Numeracy Tutor, a Career Counselor, a Job Developer and Work Experience mentors that help youth attain their educational and career goals. All of the youth are also required to attend monthly job skills/life skills 6 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program workshops,focusing anywhere from employment attainment/retention,to how to improve and change their own personal lives, and the community in which they live. In addition, to aid in academic barriers that youth experience, all participants will be assigned to an Educational counselor who will provide direction and coaching on any academic aspect, such as scholarship writing and enrollment into an institution of their interest.This service is crucial for all youth participating in the program because it will allow them to learn about various academic paths, including vocational training, HS recovery programs and 4-year institutions, while narrowing down a career of interest and actually committing to a program. Furthermore, all participants will be provided with psychological/mental health counseling (if needed), and other important support services. OCCTA's environment is very nurturing, fun and supportive, and provides youth opportunities to maintain a high level of involvement in our programs. WIOA youth are supported emotionally throughout the entire year at OCCTAC, and are provided with a positive and welcoming environment that also encourages youth to partake on various leadership roles within the various programs and activities at our agency. These additional activities provide youth with an opportunity to gain self-confidence,self-esteem and leadership skills. Our goal is to empower youth and provide a life changing opportunity through this WIOA program! 5. Paid & Unpaid Work Experience: A. Describe in detail the paid and unpaid work experience opportunities that will be offered to the youth such as, Summer employment, Pre-apprenticeship programs, Internships or job shadowing, and On-the-Job training opportunities. Youth will engage in weekly "hands-on" work experience and job training opportunities at our agency and other community sites. The following tables (Tables 4, 5 & 6), demonstrate the variety of programs that we offer at OCCTAC and at offsite work experience locations. WIOA participants can choose from any of these programs/fields to fulfill their career goals and work experience. Please see below Table 4 for an overview of the various "hands-on" job- training programs, mentoring and work experience opportunities at OCCTAC. 7 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program TABLE 4: Mentoring&Job Training Programs at OCCTAC Area of Training Job Title Placement& Educational/Training Work Experience Curriculum Health Case Manager Intern OCCTAC, Health Clinics SAC Curriculum &Case Health Assistant/Aid and Community Sites *State Certificate Program Management Child Care Child Care Worker& -Rancho Santiago CC, Child SAC Curriculum Worker State Instructional Assistant development services *State Certificate Program Certificate -Early Start&Pre-Kinder Arts Program at OCCTAC Office/Reception Executive/Administrative OCCTAC office SAC curriculum Customer Service Assistant &Community sites *State Certificate Program Computers Education Tutor/Instructional Learning Academy at OCCTAC& Host Curriculum Assistant OCCTAC&SAUSD After School Program Education Teaching Assistant Early Intervention/ First Five Early Childhood Early Start Program at curriculum, High Scope& OCCTAC "Hands on Training" I Arts Education Teaching Assistant After-School Arts Program CA Performing Arts Standards at OCCTAC and Engage Curriculum and "Hands-on"Arts 360 at various SAUSD Training schools City of Santa Ana, Parks and Recreation Community Sites Technology Technology Assistant Computers/Media LAB at SAC, Digital Media Center Graphic Artist OCCTAC& OCCTAC curriculums& Audio Engineer Intern "Hands-on" Photoshop, Film Production Intern Santa Ana Animation/ Illustration & Business Owners in Graphic design training, partnership with City of Recording Technology Training Santa Ana, Downtown. Softwares, Pro-Tools&Sybellius Furthermore WIOA youth will be encouraged to participate in additional programs that we Y g p p p g have at our agency to give youth more opportunities and "hands-on" experience on a variety of fields (health, education, arts and technology), so they can gain as much work experience as possible. Once they have acquired some basic work-experience, we will place them at the various community sites with our community partners. 8 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program TABLE 5:Additional Job Training Programs for WIOA Youth mentored by NON-WIOA staff PROGRAM DESCRIPTION Days/Times Early Start Program The Early Start program is and early intervention program Mondays&Tuesdays that integrates very young children (6 months to 3 years of 8:30 am—11:30 am age)with and without special in a natural community Fridays environment with their parents. It aims at enhancing 8:30 am—10:30 am students'cognitive, language, motor and social development. Pre-Kinder Arts The Pre-Kinder Arts program is a bilingual school readiness Wednesdays& Program program that serves children ages 3-4 years old.The Thursdays parents and children work together in a creative and 8:30 am—11:30 am nurturing environment by engaging in music, art, literacy, Fridays and parenting classes to prepare children for school. 10:30—12:30 pm After School Arts The ASA for Life program provides artistic training in the Monday—Friday Program fields of Music,Visual Arts, Dance, Musical Theatre, and 3:30 pm—8:00 pm Technology training to at-risk youth, and children with and Saturdays disabilities in the community. 9:00 am—4:00 pm Therapeutic Arts This program serves children and youth with disabilities of Monday—Friday Program all ages and special needs, including: learning disability, 3:30 pm—8:00 pm health impairments, physical disability,developmental Saturdays disabilities and others. 9:00 am—4:00 pm Learning Academy& This program provides homework support and tutoring to Monday—Friday Tutoring Program students(ages 5—16 yrs.) in Language Arts (reading and 4:00—8:00 pm writing), math, and other academic subjects. Saturdays 9:00 am—5:00 pm OCCTAC This program provides outreach, prevention, referrals and Monday—Friday Family Wellness engagement with individuals at-risk of mental health 8:00 am—8:00 pm Program problems. Other support services include parenting, and weekends counseling, and support groups. Senior Socialization This program provides early intervention and socialization Monday—Saturdays Program activities to older adults at-risk of mental health problems. 8:00am—4:00pm Services are provided at OCCTAC and various Senior Centers in Santa Ana. B. Special consideration will be given to organizations that can prepare youth for targeted in-demand industries: 1. Manufacturing, 2.Information Technology, 3. Healthcare, 4. Hospitality/entertainment. OCCTAC's Youth employment program prepares youth in 3 of the 4 targeted in-demand industries identified. 1) Healthcare, 2) Technology and 3) Hospitality/Entertainment. In addition, we have an excellent community partner (Rancho Santiago Community College - See letter of commitment), that will hire our Youth Employment Program participants as "Interns" and then as Employees! The Executive Director has been working closely with RSCC district staff to create a "Pathway from Non- Credit to Credit Courses"for our YEP participants so they can get their degrees, State Certificates and also get hired by RSCC to become Instructional Assistants for their Child Development Centers throughout Orange County!We are very excited about this great opportunity for our Santa Ana young adults that are eager to get jobs in the Childcare. 9 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program C. Special Consideration for organizations that offer job training/preparation in the industries of: STEAM, Data Science, Artificial Intelligence,Cloud Computing, Cyber Security. OCCTAC offers job training and preparation in technology industries mentioned above, and some of our WIOA youth have also received Google certifications to help them succeed in this competitive market. Our Technology instructor has been supporting these interests of our youth during the past couple of years. D. Special Considerations for organizations that offer work experience related to certificated programs offered by postsecondary institutions. OCCTAC has a very strong partnership with RSCC and SAC instructors. They provide certificated programs at OCCTAC to help our youth succeed and accomplish State Certificate programs. E. List some of the employers that will assist in the paid and unpaid work experience opportunities. Please see below Table 6 for offsite job trainings for our youth. TABLE 6: Mentoring&Job Training Programs OFF SITE PROGRAM DESCRIPTION DAYS/TIMES Rancho Santiago Childcare Worker/Preschool Teacher Assistant: Intern is Monday—Friday Community College, responsible for assisting Preschool Teacher and conduct a variety of activities with children, including educational, arts& 8:00am-6:00pm Child development recreational activities, developmental assessments and Services others. OCCTAC youth who intern with RSCC will be hired for the college after their internships! Santa Ana College CDC Childcare Worker/Preschool Teacher Assistant: Intern is Monday— Friday responsible for assisting Preschool Teacher and conduct a variety of activities with children,including educational,arts& 8:00am-6:00pm recreational activities,developmental assessments and others. Family Health Clinics Medical/Office Technical or Healthcare Assistant/Aid: Intern Monday—Friday is responsible for assisting a Healthcare professional,such as a (Dr.Tajik and Dr.Shams) nurse, Physician Assistant or other, with basic Healthcare 8:00am-5:00pm activities and case management to support the services provided to families at a Family Health Clinic. Santa Ana Senior Center Case Manager Assistant: Intern is responsible for assisting Monday-Saturday OCCTAC Case Manager at the Senior Center or Santa Ana Santa Ana Towers Towers,and conduct a variety of activities with seniors, 8:00am—6:00pm including health related and recreational activities, case management,interviews& assessments and others. State Farm Insurance Administrative Assistant/Customer Service: Monday-Friday Intern is responsible for answering phone calls and directing them to their designated department. Intern is also 8:00am-5:00pm responsible for printing,organizing, and filing documents. Intern will be responsible for assisting clients with questions on insurance and providing an overview. Santa Ana Downtown Office/Reception/Customer Service: Intern is responsible for Monday-Saturday Businesses making calls to previous and interested clients and inform on merchandise. Intern is also responsible for answering phone 10 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program calls and providing assistance to clients and directing them to (Days/Times vary) the necessary department. Intern will also work with clients in person and assist with any questions related to business and store merchandise. Santa Ana Downtown Administrative Assistant/Social Media Intern: Monday-Friday Businesses Intern is responsible for computer literacy,updating social media,making phone calls to participants to update contact (Days/Times vary) information,and some fundraising. Intern is also responsible for clerical duties such as filing documents, answering phone calls and other tasks. Santa Ana Downtown Graphic Arts Intern/Marketing Intern&Administrative Monday-Saturday Businesses Assistant: Intern is responsible for assisting in the creation of logos and flyers for marketing. Intern is also responsible for (Days/Times vary) updating social media and some administrative duties such a filing,organizing,and data entry. F. Include Letters of Commitment from employers as Attachment E. Please see letters attached letters from the following: 1) Rancho Santiago Community College District, 2) Letters from 2 Health Clinics, 3) Letter from the City of Santa Ana, Downtown representative supporting the Business community. G. Include a copy of the Work Experience policy as Attachment F. Please see attached OCCTAC's Work Experience Policy, 6. Alternative Secondary School Services (3 pages max): A. Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. Youth will meet with the Educational Counselor at OCCTAC at least once a month to receive assistance as they decide to pursue their education. Youth and Counselor will meet and create monthly goals, which will lead to youth obtaining their diploma/GED. Counselor will provide youth with the various options available to them and will provide guidance along the way. The Counselor and youth will write down the path youth decides to take. Counselor will check in with youth periodically to ensure that youth is fulfilling all requirements. Prior to meeting with youth, the Educational Counselor will research the alternative secondary school services available near the youth. Counselor will gather information regarding requirements, costs, rules, schedules, entrance exams, etc. and provide to youth this information. In addition, the counselor will support youth with alternative secondary school services located in Santa Ana, provided below in Table 7. In summary, the Educational Counselor will meet with each WIOA youth to obtain a better understanding of the participants' needs. During this meeting,the Counselor will gather more information relevant to the youth's needs. Together, the Educational Counselor and youth will find the program that best suits the participant. Then, they will call and set up an appointment to meet with the representative of the program. The Counselor will attend this meeting with the youth to advocate for the participant's best option. After this meeting, the participant and the counselor will strategize on how to proceed further. During this period, the youth will receive support with additional educational and life skills training, such as tutoring,study skills, time management,financial literacy, and other important life skills. 11 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program Table 7: Alternative Secondary Schools located in Santa_Ana Name ddress Phone# Website Notes College and Career 11699 E.Wilshire Ave., 714)796-8795 http://www.ocde.us/CC Preparatory Ste.605 Santa Ana, PA/Pa es default.as x Academy 92705 Community Day High 804 N Fairview St. 714) 796-9000 http-._/Zwww.sausd.us/Ea.geZ School Santa Ana CA 92703 12603 Independent Study 333 E. Walnut St. 714)565-5400 http1/www.sausd.us//situ APEX(online Program Santa Ana, CA 92701 Default.as x?Pa elD=16692 classes) Hill view High School 154000 Lansdowne 714) 730-7356 http://www.tustin.kl2.ca.us Continuation Rd.Tustin,CA 92782 hillviewhs School (Credit Recovery) Santa Ana College— 2900 W. Edinger Ave, 714) 241-5720 https1/www.sac.edu/Conti Adult High School School of Continuing Santa Ana,California nuin Education/Pro rR ams/P Diploma Program Education 92704 laces Hi hSchool.as x 2 Locations—Centennial ducation Center&Santa na College B. Describe in detail the activities that will lead youth to attainment of secondary school diploma or equivalent.All Youth will be encouraged to continue their education, since this is such an important factor in their overall improvement and success in life. Youth will work closely with the Educational Counselor at OCCTAC on a one-on-one basis, and receive encouragement and guidance. All WIOA participants will be encouraged to attend college field trips throughout the year, and be exposed to different college campuses, as well as a wide variety of majors. By visiting the various colleges, youth will understand better the application process as well as all requirements needed. The WIOA program at OCCTAC will also assist all youth with academic skills and provide all youth with basic skills deficiency a Literacy/Numeracy Tutor to help them improve in the deficient areas. In addition, the Educational Counselor will keep in close communication with the Literacy/Numeracy Tutor, and ensure that every participant is receiving the assistance needed to pass his or her classes. Aside from tutoring, the Counselor will meet with youth during bi-weekly meetings and support youth in developing all the skills necessary to succeed. These meetings will focus on important topics,such as, time management, test-taking strategies, and study skills. Furthermore, the counselor will also map out a plan that will help youth work towards their academic/educational goals. Youth and Counselor will also set goals and will work together to achieve goals. During every meeting, Counselor will inquire about youth's progress.Counselor will also work closely with the Case Manger, the Career Counselor and the Tutor to ensure that youth is receiving all the necessary assistance needed to improve in their academic goals. 12 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program C. Special consideration for organizations that offer dropout prevention or dropout recovery services. As mentioned previously, OCCTAC will continue to collaborate with the Santa Ana Unified School District, TPP, as well as with the Department of Pupil Support Services, headed by Heidi Cisneros. We will continue to work with key counselors at SAUSD to enroll in our program targeted Santa Ana youth, and offer dropout prevention or recovery services. 7. Preparation for Postsecondary Education and Training (3 pages max): Note: WIOA only accepts certificates that are accredited by a State recognized educational entity or are recognized by employers. OCCTAC provides State recognized Certificate programs in partnership with the Santa Ana College. Therefore, any employer should recognize these certificate programs. We are extremely grateful for this wonderful partnership with the Santa Ana College. See letters of Support from the Santa Ana College in Attachments C and F. A. Special consideration for organizations that offer preparation for postsecondary education and training in high-demand industries. OCCTAC offers youth with and without disabilities preparation for postsecondary education. As state previously, OCCTAC partners with the Santa Ana College to offer youth a variety of career path options. Our WIOA team (Educational and Career Counselors, Case Manager and Literacy/Numeracy Tutor) work together to assist all of the youth enrolled in this program. Because of the certificate programs provided at OCCTAC, youth apply to the following positions and receive minimum and above wages. For example, • Micro Center $15.50+ Benefits • Daikin AC $15.50 • Providence Speech $15.50 + Benefits B. Special consideration for organizations that collaborate or partner with postsecondary institutions to enroll youth in career pathways that lead to an in-demand occupation. OCCTAC partners with the Santa Ana College to enroll youth in career pathways of their choice. Also, we offer a variety of Santa Ana College courses at the OCCTAC facility, which is very convenient for our youth and other adults to enroll in a variety of college courses taught by SAC faculty at OCCTAC. Some of these courses include the following: Employability Skills, Business Classes, Health Education, Child Development, etc. In partnership with SAC, OCCTAC offers 2 State Certificate programs at our agency: 1) Child Worker State Certificate and the Office Clerk/Admin State Certificate), where they can earn a State Certificate in less than a year and the opportunity to find a job in one of these career pathways. This year, OCCTAC is also partnering with lanneth Linnell from Rancho Santiago Community College, Childcare Development Services to provide youth with work experience, internships and jobs in Childcare Career pathways. They are in high demand for hiring Instructional Assistants! C. Identify and/or develop a pathway for youth that can prepare them to obtain a career or occupation that provides livable wages? Please elaborate on the specific pathway(s). Developing a pathway for youth that can prepare them to obtain a career or occupation is a high priority for OCCTAC. Our WIOA team inspires and motivate our WIOA youth to continue to enhance their educational and career goals, whether they have a disability or not, our goal is for the youth to be more successful in life! Please see below a pathway that we have 13 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program created at our agency to assist and lead our W10A participants. Pathway for Post-Secondary Education Participants will; 1. Meet educational counselor and identify interest and possible careers. 2. Research Necessary education and courses to reach a particular career. 3. Visit different campuses and apply to the ones they feel the most comfortable. 4. Take placement exams after being accepted to his or her school. 5. Research major and minor requirements for achievement 6. Apply to programs that will provide additional services that youth will need while in post secondary education (FAFSA, BOG, DSPS, EOPS ect.) 7. Create educational plan a�egistration to courses. D. Describe in detail how the program will prepare youth for postsecondary education and training.The WIOA case manager, career and educational counselors meet regularly with each W10A youth to discuss job leads, employment opportunities and post-secondary education. The case manager and career counselor helps youth with employment, and the educational counselor helps youth with entering post-secondary education. The career counselor will assess all youth using ONET to learn about their career preference, interests and skills, and then match them with carriers of their choice. Youth will then be able to obtain assistance in researching different majors, vocational training and certificate programs that will allow them to enter into post-secondary education in their field of interest. The Educational Counselor will also provide assistance to youth in completing all necessary registration and financial aid, scholarships and any important forms to minimize any stress and anxiety on registration or financial burdens. E. How will your organization expose youth to the various post-secondary educational institutions(colleges,universities, vocational training schools, apprenticeships, etc.). All year round, the WIOA youth and staff attend field trips to the various colleges and universities so they can get motivated and encouraged to enroll in any of these institutions with the help of the case manager and the career and educational counselors at OCCTAC. 14 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program F. Describe the certificates that youth will be able to earn while in your program or within 1 year after exit. As mentioned previously, OCCTAC has a very strong partnership with the Santa Ana College and Rancho Santiago Community College. Currently, we offer 2 State Certificate programs at OCCTAC and all of the courses are taught at OCCTAC's facility by the SAC faculty. Please see below (Table 8) for a brief description of these certificate programs. Table 8- State Certificate Programs at OCCTAC in partnership with the Santa Ana College PROGRAM Brief DESCRIPTION Days/Times Office Clerk This program prepares students for an in-depth training in executive Monday—Friday State Certificate secretary/administrative assistant positions. The open-entry/open Program exit, competency-based format promotes success in a high Courses are employment occupational field.The program develops skills in offered various research, report and correspondence preparation, advanced days/times computer software applications,database management, interactive during the week presentations, customer service and telephone techniques, and other (morning, advanced office procedures. afternoon and • Keyboard 1 evenings) • Intro to Windows • Intro to Word • Intro to Excel • Employability Skills • Navigating the Internet Child Care Worker This program trains students in the field of early childhood and Monday-Friday State Certificate business development. Students learn how to start their own private Program business or work at a childcare Facility,such as preschool, etc. Courses are Students learn business skills,early childhood care and development, offered various health information required for licensing, and skills necessary for days/times successful operation of a childcare business. during the week Li order to earn their State Certificate and obtain a County of Orange (morning, license,students must take the following courses: afternoon and • Early Childhood Care and Development evenings) • Health Education for Childcare Providers • Employability Skills • How to Start a Small Business • Business Practices for Family Child Care Providers G. Include data and research that supports the industries or pathways listed above. According to 0 Net Online the following position and many other administration positions considered those with a bright outlook and rising opening. 43-4171.00 Receptionist and information clerks 43-6013.00 Medical Secretaries 43-3021.00 Billing and Positing Clerks According to 0 Net online the following position and many other in child worker are considered those with bright outlook and rising opening as well. 39-9011.00 Child care worker 15 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAQ Youth Employment Program 25- 2011.00 Preschool Teachers, except special education. H. Include Letters of Intent from training agencies as Attachment G. Please see letters of Support/Intent from Rancho Santiago Community College, Health Clinics and the City of Santa Ana, Downtown Businesses. In addition to our state certificate programs offered at OCCTAC in partnership with the Santa Ana College, OCCTAC is currently collaborating and with other community partners to incorporate 2 Health Certificate Programs to train our WIOA youth. 1) Mental Health Paraprofessional Certificate: In partnership with the County of Orange, Health Care Agency, OCCTAC staff is trained and certified to offer a "Mental Health Paraprofessional" Certificate. This training is currently being offered to Religious Leaders in the community all over Orange County, and funded by the County of Orange, Health Care Agency. We are researching the possibility of offering this certificate program to our WIOA youth, if they are interested in working in this field. 2) Medical Technology Certificate: In partnership with the California School of Health Sciences, OCCTAC is currently in discussions with the owners (past board members) to train our youth in short-term Medical Technology certificates. Our youth will also attain work experience, internships and jobs at the Health Clinics that have partnered with OCCTAC. 8. Tutoring (1 page max): Note:Youth Service Providers are required to use the Test for Adult Basic Education (TABE) on ALL youth to assess their literacy and numeracy skills.Youth who score 8.9 and below are considered "basic skills deficient" and should receive tutoring or remedial training to improve their literacy/numeracy skills. OCCTAC currently uses and will continue to use TABE test and TABE testing materials with our WIOA participants to improve their literacy and numeracy skills. We will also use the electronic version, as required. I. Describe in detail the tutoring resources that will be provided to youth. OCCTAC has demonstrated commitment in helping WIOA youth with and without disabilities improve their literacy and numeracy skills as evidenced every year with our participants! Every year at least 80%of all participants increase their literacy/numeracy skills! In summary, our WIOA Literacy and Numeracytutors meet with each participant at least once a week upon the completion of the initial TABE assessment. Our agency's goal is that each youth increases by at least two Educational Functional Levels at time of post-test. OCCTAC tutors provide individualized tutoring sessions every week throughout the year to ensure that our youth will be able to increase both their literacy and numeracy skills to be successful in life. In the past, OCCTAC has been very successful in the attainment of these goals, and thus it will continue to assist all participants with and without disabilities achieve higher educational and academic goals to be successful in their educational and career goals. 16 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 9. Mentoring (1 page max): J. Specify how your organization will provide mentoring to youth. Our agency has wonderful staff that is dedicated to empowering and supporting our WIOA youth. Not only will our WIOA staff provide mentoring to youth, but all the other OCCTAC staff working in other programs at our agency and in the community, such as (After School Arts, Therapeutic Arts, Early Start & Pre-Kinder Arts, Learning Academy, Family Wellness Program, Senior Socialization Program etc.) Youth will have the opportunity to learn, interview, shadow and receive mentoring from excellent professionals in the fields of Education,Arts, Technology, Health, Psychology, Counseling, Early Childhood Development, Marketing, Business and others. In addition,the youth will gain hands on work experience in these fields, as well as the opportunity to gain insight from these professionals regarding the various career and educational paths that youth are interested in pursuing. K. Specify what types of support your organization will offer youth who are facing challenging obstacles such as family dysfunctions, mental health issues, homelessness, low self-esteem, probation, gang issues, parenting issues, etc.Two years ago, OCCTAC started a Mental Health Clinic and currently operates full-time with mental healthcare funding from the County or Orange, Health Care Services. In addition, we will continue to collaborate with all our previous community partners, including OMID Mental Health Clinic, Pepperdine University, Graduate School of Education and Psychology, California State University, Fullerton and USC, School of Social Work. All 4 institutions refer counseling, psychology and marriage and family therapy interns to OCCTAC, and provide Psychological/ Mental Health Counseling to all our WIOA youth, if needed. Participants can enroll in individual counseling at OCCTAC or in the community. In addition to the psychological counseling provided to youth, all WIOA participants must attend mandatory life skills workshops and trainings on where to obtain additional information and resources in the community. Our Case Mangers will also guide the youth and refer them to these additional community resources and specialists, if needed. Finally, parenting youth will also be able to participate in any of the parenting classes offered at OCCTAC, to help them with parenting issues, educational support etc. and gain assistance in working through all of these challenges. L. Will your organization offer mental health services or referrals to mental health agencies? As stated above, OCCTAC runs a Mental Health Clinic now, and will continue to offer mental health services to our WIOA youth and family members, as well as refer to our community partners. M. Describe how your organization will provide or refer youth to comprehensive guidance and counseling for drug and alcohol, etc. In partnership with the community services program, we are be able to provide youth with a workshop on drugs and alcohol, and also provide them information recourses, and referrals if needed. 10.Workshops: O. Provide information about the following workshops and how or when the workshops will be provided to youth in the program: -All participants will be required to attend Life Skills and Job Skills training that will encompass all of the following components. 17 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program Youth will be asked to attend mandatory workshops to assist them in their overall achievement in this program, as well as their personal lives. Workshops will be weekly. Starting in September 2023 and ending in July 2024. OCCTAC Training Series: • Financial Literacy: This workshop series will allow WIOA participants to understand the importance of budgeting their money and savings. They will gain an insight on how to become finically stable now in order to further assist them with their career and educational goals. See attachments section for a sample. • Job Skills:This workshop series will allow youth to learn and create materials needed for employment purposes, with the ultimate goal of when completed, they are able to assemble an employment portfolio that can be presented at any job fair, interview, and new potential employer. See attachments section for a sample. • Life Skills:This workshop series will help our youth with day to day life skills information to assist them in making healthy and reasonable choices in their lives. See attachments section for a sample. 1. Financial Literacy/ Budget Management — These are one of the most basic and important workshop series that we offer at OCCTAC for several years! As mentioned above, WIOA participant will learn about financial literacy and budgeting, and these workshops will allow our youth to think not only about the present, but of their future. They will learn the basic of opening a checking and savings account, and how to plan for retirement and future expenses. 2. Entrepreneur Skills Training — This workshop will be the perfect opportunity for innovative young adults in Orange County to learn what it takes to be successful when launching their entrepreneurial ventures. They will learn how to do this via three key strategies: Business plan competition, Networking and collaboration. 3. Labor Market Information — This workshop will provide youth with valuable information for today's labor market, so that you can make an educated decision on which career path is best suited to their skills and abilities. 4. Family Planning — A representative from Planned Parenthood will provide our WIOA youth with information on birth control methods, family planning and free healthcare services. These workshops are intended to help assist youth with their future and current family stabilities. 5. Worker's Rights/Labor Laws—Participants will be able to learn and understand their rights as an employee in California from things like mandatory break times and benefits. Participant will also be able to learn and understand how to ask and receive accommodations that must be provided to those who have same type of learning or physical disability.As well as questions that may not be asked in an interview or after becoming an employee. 6. Analytical Skills at the Workplace —All WIOA youth will be provided with a task analysis and literacy analysis, skills assessments,job profiling, and pre-employment work skills. Each of these 18 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program sills can provide a path to improve the participant's ability to perform basic job skills in the field or job they have or may have in the future. 7. Health Resources — Participants will be given resources from our community partners, including Planned Parenthood on how to be healthy and safe,and how to obtain medical services. Additionally, our MECCA coalition, Pepperdine University, USC, School of Social Work, and the County of Orange, Health Agency will provide WIOA participants with other health resources and mental health specialists, if needed. 8. Professional Communication/Public Speaking Skills—All Youth will be asked to take a training that will allow them to learn the necessary skills for public speaking, including how to speak to employers and/or new offsite work placements and new potential employers. Also, youth will learn how to create and give oral presentations, as well as how to speak to people when networking for future connections. 9. Navigating the Workplace — Participants will learn how to deal with difficult workplace situations, and the importance of effective communication skills for positive professional relationships and conflict resolution. This will include learning about good and bad forms of communication, suggestions on positive and effective communication, and techniques on how to effectively respond to conflict situations. Participants will then have the opportunity to put their knowledge to the test by reviewing different workplace scenarios where they will change the outcome of the situation. 11.Civic Engagement and/or Leadership Development A. Can your organization offer a civic engagement opportunity or leadership development opportunity for WIOA youth and other youth in the community, if so, please describe.— Yes, every year we provide our WIOA youth many opportunities for civic engagement and/or leadership development. For example, All WIOA youth are asked to attend and participate in the youth council meetings, so they can share their personal experiences with the program and contribute ideas/information on how to better serve the youth in Santa Ana. Also, Youth attend other important community events representing OCCTAC and the Santa Ana community. Finally, they are also asked to do presentations to other youth in the community to inspire and share their experience with other youth in Santa Ana and contribute to a better future for our community! B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity — All WIOA youth are encouraged to participate in our leadership development opportunities at OCCTAC and the community, through civic engagement and leadership opportunities throughout the year! 12. Supportive Services: A. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc. If so, please describe. — Yes. All youth will be provided with supportive servicesduring all phases of the WIOA program.Supportive services are available to 19 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program those youth approved for the program that show limited resources to meet basic needs, and have expressed to our case manager or educational/career counselor the need for additional support services. WIOA Youth enrolled at OCCTAC are eligible for the following (as long as funds are available): 1. 30 day bus passes: Every month as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals 2. ACCESS Coupon Books: Every other week as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals 3. Gas Cards: Every month as long as they provide proof of a steady attendance to all WIOA activities and or need to accomplish employment or educational goals.As well as proof of their license. 4. Academic Supplies: All WIOA participants are eligible for academic supplies, such as: planners, USB drives and backpacks. For students who have entered post-secondary education we are able to purchase some, if not all, of their college course books. For those who have entered a credential program some if not all fees can be paid off. 5. Work Related: All participants are eligible for work related material when needed, to help obtain or keep employment such as portfolios, clothing etc. 6. Child/Dependent Care: Participants may receive assistance with childcare or dependent care through the provision of$50 payment to institution/childcare provider of their choice.This will enable them to participate in WIOA activities and/or accomplish employment or educational goals. B. Include the Supportive Service Policy as Attachment I. Please see attached OCCTAC Supportive Services Policy for more specific details. 13. Incentives (1 page max): A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals, if so, please describe. — Yes, WIOA staff will be providing youth with incentives that will encourage them to accomplish their program benchmarks and personal goals, in order to move forward in employment and education. B. Include the Incentive Policy as attachment H. Please see Incentive Policy as attachment H. 14.Follow-Up Services (3 pages max): Youth Service Providers are required to provide follow-up services to youth participants 12 months after exit. Follow-up documentation will be required 30 days after exit, 60 days after exit, and 15t, 2nd, 3,d, and 41h quarter after exit. Yes, OCCTAC staff will comply with all WIOA regulations and program requirements. Please see below Table 9 that delineates all follow-up services. A. Elaborate on the types of services that will be provided to youth during each quarter during the 12-month follow-up period. The following table describes the services that can be obtained and provided to youth during any part of their 12-monthfollow up period. Please see below Table 9 for follow-up services. 20 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program TABLE 9—Follow U Services Services Follow-.Up Period 30 day 60 day I"Quarter 2"d Quarter 3`d Quarter 4`h Quarter Case Monthly Monthly Monthly Quarterly Quarterly Quarterly Management and as and as and as and as and as and As (Updates and needed needed needed needed needed needed Meetings) Educational Monthly Monthly Monthly As needed As needed As needed Counseling and as and as and as (Updates and needed needed needed Meetings) Employment As Needed As Needed As Needed As Needed As Needed As Services(Job Needed Development (Meetings) Credential Services As Needed As As As Needed As Needed As (Registration) Needed Needed Needed Supportive Service As funds As funds As funds As funds As funds As funds (Transportation) Allow Allow Allow Allow Allow Allow Supportive Services As funds As funds As funds As funds As funds As funds (School Materials) Allow Allow Allow Allow Allow Allow Referrals(Housing, As Needed As As As Needed As Needed As Needed Mental Health, Food Needed Needed Distributions, Health, Counseling,other) B. Describe how your organization will provide case management, job retention services, mentoring, and ensure the participants attain their goals. —All participants are asked to meet with the case managers and the career/educational counselor at least once a month during the first quarter after exit, in order to ensure that youth accomplish and continue meeting their goals. Youth have the option of meeting with the job developer and case manager to gain additional skills and training if needed,and to obtain employment or retain employment after exit. Participants are also contacted via phone or/and e-mail during the 2nd, 3rd, and 4th quarters to get updates from youth on post-secondary education and employment. Furthermore, all Youth are encouraged to come in person to meet with the W10A staff, attend meetings, and receive additional tutoring, training, and or any other services at OCCTAC,to ensure that youth keep a good GPA in school, and continue to move forward in their employment. C. Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. —The following Table 10 indicates how often the W10A staff will contact youth, and set up meetings/appointments to provide them with additional assistance, and support their goals to retain employment and stay in post-secondary education. 21 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program TABLE 10—Frequency of Follow up Services Services Follow Up Period 30 day 60 day I V Quarter 2"1 Quarter 311 Quarter 411 Quarter Follow Up Case Manager Monthly and Monthly and Monthly and As Needed As Needed As Needed Meetings as needed as needed as needed Follow Up Calls/Emails Monthly and Monthly and Monthly and Quarterly and Quarterly Quarterly as needed as needed asneeded as needed and as and as needed needed Follow Up Job Developer As As Needed As Needed As Needed As Needed As Needed Meeting Needed Follow Up Educational Monthly and Monthly and Monthly and As Needed As Needed As Needed Counselor Meetings as needed as needed as needed _ Job development trainings As Needed As Needed As Needed As Needed As Needed As Needed (Resume,cover letter, applications,follow calls, Interview assistance etc.) Post Secondary Trainings No service at No service at No service at As Needed As Needed As Needed (Study Skills, FASFA, this time this time this time registration,transferring etc.) D. Describe if your organization will provide youth with incentives or supportive services during follow-up period to assist youth retention. Yes! OCCTAC will provide youth with both supportive services and incentives while in the process of completing their goals, and after accomplishing an important benchmark. The following table 11 explains when they are eligible to obtain supportive services and/or incentives. Please see Incentives Policy for details on how many incentives participants can earn for each category. TABLE I I —Support Services/Incentives for WIOA participants during Follow-up: Incentives Benchmarks Post Secondary Earning Accredited Job Search Obtaining Retaining _ Education credential Employment employment 30 day Buss pass, 30 day Buss Supportive ACCESS Coupons, pass or Gas Service Gas card—Academic card Supplies $150 for registering $200 for Education to fall or spring obtaining Post- classes secondary credential. $50 for obtaining secondary school credential. $80 for $150 for $200 for every quarter Employment scheduling and obtaining they are employed as attending employment. funds allow Interview. Work related Portfolios, clothing and professional tools attire. 22 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program E. How often will the youth be engaged or receive service during the follow-up period. — AII Youth will be asked to keep in contact with the WIOA team, and meet regularly with the case managers and the educational/career counselors during the entire follow-up period, especially during the 1s1 quarter. After the first quarter, participants will be asked to contact and speak with the case managers and counselors on a quarterly basis. However, youth are encouraged to engage as frequently as possible with the WIOA staff! Depending on the youth's needs, they are able to meet with any WIOA Staff as often as needed. In addition, all youth are given the opportunity to take any credential programs offered at our agency, Life Skills classes, counseling and any workshops/trainings offered during any of their follow up periods. This will provide our youth the opportunity to continue to be engaged in our center, on a weekly basis. 15.WIOA Performance Indicators A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance Indicators: 1. How OCCTAC will meet the%of participants who are in education ortraining or unsubsidized employment during the 2nd quarter after exit. Month Employment Education May Mock Interview Session—Start Research classes to register for Job Search Summer— Meet With Educational Counselor June Start Appling to different Register for summer classes— Meet positions— Meet with case with Educational Counselor manager July Apply to different positions and Research classes to register for Fall follow up calls—Meet with Case Session —Meet With Educational Manager Counselor August Set up Interviews and continue to Register for Fall Classes— Meet With send out Applications—Meet with Educational Counselor- incentives Case Manager—provide provided to youth who register for Incentives to those who set up classes interviews September Practice interview Skills and meet Register for 8 week courses — Meet with Case Manager— Incentives With Educational Counselor - provided to those who obtain incentives provided to youth who employment register for classes October Continue to meet with Case Classes in session Manager &job Developer as needed November Continue to meet with Case Research classes to register for Manager &job Developer as Intersession — Meet with educational needed counselor as needed December Provide Incentives to those who Research classes to register for have 3 consecutive months on the Spring—Meet with educational job counselor as needed 23 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 2. How OCCTAC will meet the%of participants who are in education or training or unsubsidized employment during the 4tn quarter after exit. Month Employment f Education January Set appointments with Case Assist Youth in Registering to Spring Manager and Job Developer as Classes- incentive provided to youth Needed who register for classes February Set appointments with Case Assist youth in registering to 8 week Manager and Job Developer as courses - incentive provided to youth Needed who register for classes March Provide youth Incentives for Classes in Session having been employed for 3 consecutive months April Set appointments with Case Classes In Session Manager and Job Developer as Needed May Set appointments with Case Assist youth in researching possible Manager and Job Developer as summer registrations Needed June Provide youth Incentives for Assist youth in registering for having been employed for 3 summer classes consecutive months 3. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. During the second quarter after exit, all youth will be asked to fill out a follow-up form which contains information on wages, location of hire, and length of employment. The information on wages will be extracted from all currently employed youth to determine the median earnings of participants during the second quarter. 4. Percent of participants who obtain recognized postsecondary credential or Secondary diploma during participation or within 1 year after exit. At the beginning of the program, the Educational/Career Counselors and the Case Managers will enroll all of the participants in a recognized credential programs. Every month, the Counselors will check on the students' progress. Moreover, the Educational Counselor will build a relationship with the Postsecondary Credential Instructors, and receive a monthly progress report.The Counselors will then schedule a meeting with those students who have not advanced. For those students who did not complete a credential during the 15t year of the program,the Counselors will meet with the participants, and re-enroll in a credential program during the 1st quarter follow-up. The Counselor will once again check on the participant's progress, and encourage and support participants to complete credentials. When participants complete their credentials, they receive an incentive during the 2nd quarter of the follow up. During the 3rd quarter follow up, the Counselors will once again check on the participant's progress. The Counselors will meet with the participants bi-weekly, and make any scheduled changes that will benefit the participants. If participants complete a credential, they will receive an incentive during the 4th quarter follow up. 24 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 5. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Participants will meet with the educational counselor every month to discuss their educational goals. They will take an ONET assessment that will guide them in figuring out their strengths and weaknesses, as well as potential careers that fall in that category. Furthermore, meetings will be tailored to research majors and schools that contain the adequate resources to be successful. All participants will be enrolled in a credential program at the beginning of the program. The Counselor will meet with participants to receive monthly updates, and verify the participant's progress with the teacher. 6. Effectiveness in serving employers. WIOA Participants are eligible to continue to meet with the Case Manager and Job developer though out the year, and as necessary, to continue to gain employment training to improve their work ethics, and job skills to keep moving forward and improving at their current work sites. 16. Prior Outcomes A. If your organization was previously awarded a WIOA contract through the Santa Ana Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce Investment Board please disclose your organization's past performance outcomes for the past 1-2 years from each WIB if applicable: OCCTAC has been providing the WIOA program to Santa Ana youth for more than 15 years! Please see below our outcomes for years 2012- 2018. During COVID19 years, OCCTAC had great challenges with our Youth with disabilities. However, this past year we were able to recruit as many youth as in previous years now that the pandemic has been more under control. OCCTAC is committed to continuing to provide excellent programs as in previous years. We do not have current outcomes, but can provide to the Grants Committee, if required. OCCTAC PERFORMANCE OUTCOMES(Santa Ana WIOA) Common Measures 2012-13 2013-14 2014-15 2015-16 2016-17 2017- 18 Increased Literacy/ 74% 95% 100% 100% 89% 73% Numeracy Skills Entered Employment or 95% 73% 72% 75%? 80% 89% Post-Secondary Attained Credential/ 82% 67% 93% 100% 65% F8911, Diploma/Certificate 17.Fiscal Competency A. Describe the process used to capture and report fiscal data. All invoices or vendor statements will be initialed by the Executive Director prior to signing the check to pay that bill or invoice. 25 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAQ Youth Employment Program After checks are printed and signed,the accountant shall mark"Paid" with the date of payment and check number utilized for payment. All disbursements shall be reviewed and approved by the Executive Director. A monthly review of all disbursements shall be conducted by the Accounting clerk and reviewed by the Executive Director and the Finance Committee for verification of accuracy, documentation and appropriate approval. The Executive Director shall be authorized to expend funds as approved by the Board of Directors under the organization's annual operating budget. B. Attach a copy of the organization's procurement policies and procedures as Attachment I. Please see attached OCCTAC's Procurement Policies and procedures. C. What systems are used to ensure fiscal accountability, appropriate expenditures, and planned costs. All requests for reimbursement shall be reviewed and approved by the Executive Director and Finance Committee. All reimbursements are subject to budgetary limitations as established in the organization's approved operating budget. No reimbursements are made without appropriate backup documentation. Please see details below of the accounting system used at OCCTAC: • Accounting Method: OCCTAC utilizes a modified accrual-based account methodology. • Cost Allocation Method: Costs are allocated using the Direct Cost Allocation Method (OBM Circular A-122). OCCTAC classifies each item to a specific program, department, site, grant or contract that it directly relates to. Indirect expenses like general administration and general expenses are allocated based on the allowable budgeted portion of each program with the remaining portion to the center's administrative category. OCCTAC shall produce financial reporting for each of the Center's program functions. In consolidation,these programs shall make up the overall financial position of OCCTAC. All transactions (Payments and cash receipts) that occur at the center shall be classified under identified categories and programs. When program funding is split between two or more sources, the cost allocation for this program shall conform to the budget allocations established in the program. • Budgets: Under the guidance of the Finance Committee and prior to the beginning of each fiscal year, the Executive Director prepares an Operational Budget, including Program Budgets.Tuition fees, Service fee rates, etc., shall be approved by the Board. Any gifts (monetary or otherwise) resulting from fund-raising activities, solicitations and acceptance of gifts or contributions that are presented with restrictions of use shall be approved by the Board of Directors and submitted to the finance committee to verify the appropriate method of accounting and reporting. • Receivables: Receivables shall be aged monthly and delinquent accounts shall be followed up for collection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer and significant amounts shall be reported to the Board of Directors. All write-offs shall require approval from the Finance Committee prior to implementation. The Board shall review all write-offs from uncollectible accounts receivables. • Deposits and Receipt of Monies: Deposit of monies are made on a weekly basis, or whenever more than one thousand dollars (in either cash or check) has been received and recorded by the OCCTAC office. All items to be deposited are and shall be stamped "For 26 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program Deposit Only" to the Account of OCCTAC with the appropriate bank account number. A deposit form for established OCCTAC accounts shall be completed with deposit slip details for cash or multiple checks. A copy of the deposit form, slip and all items to be deposited shall be made for accounting purposes and upon completion of the deposit attached to the deposit slip and turned into the accounting revenue in-box. To ensure appropriate financial controls, the individual making deposits shall not be the same person reconciling the OCCTAC account. All funds received shall be recorded in the accounting system and filed in the locked accounting file cabinet. • Disbursements: All disbursements are and shall be made by checks drawn on the established operating checking account for the OCCTAC. All disbursements shall utilize pre-numbered checks used in sequence. Any and all "voided" checks are and shall be mutilated and notes on the voided check stub.At no time shall disbursements be made to "bearer" or to "cash". All banking materials, records, blank checks, and deposit books are and shall be maintained in secure cabinets in the OCCTAC office under the supervision of the Executive Director and Accounting clerk. Only those individuals authorized to handle check stock as their part of their accounting duties for OCCTAC account shall have access to these banking materials. Disbursements are prepared from original invoices. Each disbursement shall require submission of a purchase request form and appropriate backup documentation. Invoices shall be date stamped upon receipt and marked "approved for payment." • Reconciliation of Accounts:All OCCTAC bank accounts are reconciled monthly. A monthly review of all accounts and financial reports are prepared by the Board Treasurer or designated Finance Committee Member. • Files and Records: OCCTAC shall maintain hard copy files for all operational and business transactions that occur. Files shall be separated into the following categories: a)Accounting records, b) Grant documentation, c)Tax filings; Donors, d) Legal/Insurance/License/Permits, e) OCCTAC Programs, f) Personnel documents and files, g) Vendor and Client contracts and other documents. OCCTAC maintains electronic and hardcopy records of all accounting transactions and financial reporting. All electronic records are be copied and stored in a secure, off site location or in a web based file storage system, which is the server. All financial and accounting hardcopy files are stored in secure--lockable file cabinets. Requests for financial documentation get processed through the accounting staff i.e. copy of original document. Original financial documentation remains in the file/s cabinet at all times. D. Describe invoicing process and list qualifications of staff assigned to task. OCCTAC accounting clerk creates monthly WIOA invoices to submit to the City based on expenses incurred during the month. After the Coordinator and the Executive Director review and approve the program expenses,the Accounting clerk enters the data from the participants' stipends and/or time sheets, program staff as well as related expenses into the accounting system to generate an invoice.The invoice will be on the appropriate form provided by the WIOA Contract and submitted for reimbursement. E. Describe how your organization's financial stability is not dependent on WIOA funds. The Orange County Children's Therapeutic Arts Center has a variety of funding sources, including: (1)contracts, (2)grants, (3) donations, (4)fee for service, and (5) fundraising. OCCTAC 27 EXHIBIT 1 2025-26 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program continues to maintain current contracts, as well as enter into new contracts with key community partners. Three years ago, OCCTAC started a new contract with the Santa Ana Unified School District and five years ago with MECCA and the County of Orange, Health Care Agency to provide prevention and family wellness programs. We anticipate a steady revenue increase, as we continue to grow each year with SAUSD and our MECCA and County partners. In addition, and as part of the OCCTAC's long-term sustainability plan,the Executive Director and our board of directors have agreed to continue to diversify OCCTAC's funding sources by focusing some more on (1) donor solicitation, and (2) fundraising, and (3) social enterprise ventures. F. Identify the percentage of budget that will go directly to youth (i.e.: work experience payments, direct training, supportive services, incentives, etc.)versus the percentage of overhead and administrative costs. 46% of budget will be directly spent on the youth in the form of work experience, stipends, salaries, direct training, support services, incentives, etc. for the year 2019- 2020. G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S). Please see Financial Audit for year ending 2018. 18. Additional Attachments A. You may include additional documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W. Please see additional attachments included. Attachments Include WIOA Youth Brochures, Youth Testimonials and other Youth Employment Program forms. 28 EXHIBIT 1 , rf,- OC CHILDREN ' S THERAPEUTIC ARTS 2215 North Broadway, Santa Ana, CA 92706 (714) 547— 5468 www.occtac.ore Youth Employment Program Supportive service GAS CARD acknowledgement & POLICY form 2025-2026 Policy for Use of GAS CARD PURPOSE OF THE POLICY Youth Employment Program Participants who qualify to receive a monthly Gas Cad: • Participants are eligible to receive one monthly gas card in the amount of$50.00. • Participants must request a gas card in a timely manner. • NO replacements will be issued in the event the gas card is lost. • Participant must provide itemized receipt(s) totaling the amount provided within 30 days in which the gas card has been provided and/or before receiving additional gas cards. • The receipt(s) must be returned to a YEP Staff member in person. If the participant is unable to provide the receipt(s) in person, the participant must provide a copy of the receipt(s) via text message or email to a YEP staff member. • Failure to provide proof of receipt(s) will result in future loss of privilege to receive a gas card. AGREEMENT have read the statement above and fully understand and will adhere to the requirements and expectations to receive gas cards from the Youth Employment Program at OCCTAC. Participant's Signature: Date: EXHIBIT 1 ,-V-- , OC CHILDREN ' S *,.,.- THERAPEUTIC ARTS 2215 N Broadway m Santa Ana, CA 92706 m 714.547.5468 0 Fax 714.564.9690 0 www.occtac.org Supportive Services Policies and Procedures Current and Follow-Up Participants WIOA Program 2025— 2026 Purpose: To establish guidelines for the issuance of supportive services to participants who are identified in need of such services. Goal is to aid participants with their successful completion of their WIOA goals and OCCTAC's WIOA program. Procedures: Elip,ibility:. Supportive services are available to those identified as approved WIOA participants; have limited resources to meet basic needs; and have expressed the need of additional support to OCCTAC's WIOA Program staff. Supportive services will be made available to participants while they are enrolled in all phases of the WIOA program. These services are contingent upon approval by the Program Coordinator and OCCTAC Director. Provision of supportive service is not an entitlement. Delivery of supportive services will be made in-person or to the WIOA participant's personal email or mailing address if available and in cases where in-person delivery is shown to be difficult for the WIOA participant and staff. Availability of Funds and Assessment of Need:, The fiscal advisor or the accounting clerk and the Executive Director will verify the availability of funds and notify the Program Coordinator. Supportive services are delivered contingent upon availability of funds, the need of the participant and given on a first come, first serve basis. Initial assessment on need will be determined by the Case Manager and will be reviewed regularly. Logs of services will be kept on a regular basis and service(s) will also be case noted for documentation purposes. Transportation Assistance Guidelines: After identifying the need for transportation assistance and eliminating other resources, the case manager and the participant will develop a service plan(ISS) and update progress in the case notes. 1 Revised:07/10/2024 EXHIBIT 1 OC CHILDREN ' S , . ® T" HERAPEUTIC 2215 N Broadway G Santa Ana, CA 92706 0 714.547.5468 0 Fax 714.564.9690 a www.occiac.org Transportation assistance is defined as the provision of a gas card; bus pass or ACCESS coupon book. No replacement bus pass, gas card or ACCESS coupon book will be issued in the event the participant loses his/her bus pass, gas card or ACCESS coupon book. Documentation and Receipt Requirement for gas cards: 1. The participant must provide itemized receipt(s)totaling the amount provided within 30 days that the gas card is provided and/or before receiving additional gas cards, and the itemized receipt(s) must then be included in the participant's file. If not returned, no additional supportive services may be provided. 2. The case manager must perform and record in Ca1JOBS case note if a participant fails to return the receipts for the gas cards; the case manager must contact the participant requesting the missing receipts and explain that no further supportive services will be provided until the missing receipts are received in full; and 3. If the receipts are not provided, send a follow-up letter within five (5) business days to the participant requesting the receipts and notifying the participant that no further supportive services will be provided until all receipts are received. A copy of this letter must be kept in the participant's file. Fingerprinting—Live Scan and TB Test: Participants who work with children and are placed in an educational setting will be required to undergo Fingerprinting—Live Scan through the Department of Justice and show a cleared TB Test. This supportive service will be available for participants on a case-by-case basis and determined by the case manager. Work and School Related Materials: A participant may need to purchase books, fees, school supplies and/or other necessary materials to enable him/her to participate in activities leading to a credential. A participant may need to purchase work related equipment, attire, tools, or certification for the purpose of obtaining employment and to enable him/her to be successful in employment. Child/Dependent Care: After identifying the need for assistance and eliminating other resources, the case manager and the participant will develop a service plan (ISS) and update progress in the case notes. 2 Revised:07/10/2024 EXHIBIT 1 . 4� �V ' OC CHILDREN ' S THERAPEUTICARTS 2215 N Broadway m Santa Ana, CA 92706 G 714.547.5468 m Fax 714.564.9690 m www.occtac.org Childcare assistance is defined as the provision of$75 payment to institution/daycare/childcare provider upon receiving an invoice. Participants may receive assistance with childcare or dependent care, which will enable them to participate in activities. Childcare will be limited to a maximum of$75.00 per month per child/dependent. Supportive service available to all youth that enrolled in the program as pregnant or parenting youth. Other: Any other miscellaneous type expenses not mentioned above may be considered with proper authorization. The request must be fully documented and all receipts in proper order. 3 Revised:07/10/2024 EXHIBIT 1 4. OC CHILDREN ' S WEKAPEUTIC ARTS 2215 N Broadway • Santa Ana,CA 92706 • 714.547.5468 • Fax 714.564.9690 •www.occtac.ora Work Experience Policy WIOA Program 2025 — 2026 Purpose: To establish guidelines for the WEX youth paid work experience placements while enrolled in OCCTAC's Youth Employment Program funded through Workforce Innovation and Opportunity Act (WIOA). Eligibility & Customer Profile: WEX youth participating in work experience must have unexpired right to work documents and qualify for the youth employment program by meeting the requirements as outlined in the Youth Program Eligibility and Application Policy. WEX youth will make a plan with case manager in order to assess the developmental needs and place youth in worksite that best fits the WEX youth's experience and interests. Depending on the program that they work for, WEX youth will be working with children age 6 months to adults 65+ if their worksite is OC Children's Therapeutic Art's Center. Customer profile will vary if WEX youth are placed off-site. General Information: Lunch and Breaks: WEX youth must take a % hour unpaid break after no more than 5 hours of work. They are also entitled to a paid 10- minute rest period every 4 hours. Unable to attend worksite: WEX youth must notify the worksite supervisor and case manager a minimum of two hours before his/her shift begins if unable to report to work. W-2: To be available for all youths that participated in WEX by January 31 for the hours completed the year before. Youth are i Revised:07/01/2024 EXHIBIT 1 OC CHILDREN ' S IF - FHERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706• 714.547.5468• Fax 714.564.9690 •www.occtac.ora responsible for providing OCCTAC staff with the most up to date address so that their W-2 gets mailed out to the correct address. Worker's Compensation: WEX Youth are all covered under OCCTAC's insurance. If they are ever to become injured or hurt on the job they will call the insurance company and go to the provider covered by the insurance. Work Hours: On average WEX youth will work between 4-15 hours a week. Additional hours will be made available to participants who seek more hours, should they remain unclaimed/unused by other participants. Below are the maximum hours the WEX youth may complete based on California labor laws. WEX youth are not authorized to work overtime. Ages 14-15 Ages 16-17 Ages 18+ Work Hours • 7am-7pm from • 5am-10 pm when Any time Labor Day to June 1 there is school the • Not during school next day hours • 5am-12:30am when • 7am-9pm, from June there is no school 1 to Labor Day the next day Maximum hours 18 hours a week but not 29 hours a week, but 29 hours when school in over: not over: session • 3 hours a day on • 4 hours a day school days Monday- Thursday • 8 hours a day • 8 hours a day Saturday-Sunday Friday-Sunday and and holidays holidays Maximum hours • 29 hours a week • 29 hours a week 29 hours when school not in • 8 hours a day • 8 hours a day session 2 Revised:07/01/2024 EXHIBIT 1 f OC CHILDREN ' S THERAPEUTIC; ,ARTS 2215 N Broadway • Santa Ana, CA 92706• 714.547.5468• Fax 714.564.9690•www.occtac.ora Timecards and Sign in Sheets: Worksite will have a binder or designated location on-site where WEX youth will sign in and out. In order for the timesheets to be valid, youth must have the supervisor initial after every shift. Youth will then complete timesheets to the best of their knowledge and sign them. Signatures may be completed in-person or through a pre-approved electronic signature program. At the end of every month, youth must turn in sign-in sheets and signed timesheets to coordinator. If WEX youth is unable to collect sign in sheets, OCCTAC staff may retrieve the sign in sheets from worksite. Paycheck Information: WEX youth will receive payment on the 15tn of every month. Duration and Length of WEX Activity: Based on the availability and needs of WEX youth, work experience should be a minimum of 6 weeks and not exceed 45 weeks or 900 hours unless approved by Program Manager. Staff of Santa Ana Workforce Development Board may approve WEX waivers of the 900-hour limitation policy. Waiver requests must be submitted in writing. Youth may not exceed the 900-hour limit prior to the date of waiver approval. Rate of Pay and Payment: During Stipend WEX youth will receive $125.00 for every 10 hours completed for the first 40 hours of work experience. Immediately after that, youth will be compensated at the current California minimum wage for every hour worked. 3 Revised:07/01/2024 EXHIBIT 1 .. (-,k OC CHILDREN ' S :�� THERAPEUTIC ARTS 2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 •www.occtoc.ora Worksite Review: Worksite review will occur during their WEX training. Worksite will be monitored for compliance of worksite agreement and safety standards. The purpose will be to ensure that WEX youth is receiving quality training while working in a safe and comfortable environment. OCCTAC staff member is to visit the worksite before training begins to meet with the WEX youth's supervisor and monitor the worksite. Staff is to do one visit halfway through training. If corrective action is required, worksite supervisor will be informed by OCCTAC staff of any inconsistencies in the worksites operations. A follow-up visit will be made within three to five working days after the findings have been identified, to review corrective action taken by worksite. Allowable Expenditures: WEX funds may be used to pay participant's wages and related benefits for work experience in the public, private, for-profit or non- profit sectors when the participant's objective assessment and individual service strategy indicate that work experience is appropriate. Allowable expenditures beyond wages may include the following: • Classroom training or the required academic education component directly related to the work experience. • Professional development training related to work experience. • Orientation sessions for WEX youth and employers. • Tutoring with OCCTAC tutor in order to improve skills or meet ISS Goals. • Meeting with supervisors or employers outside of scheduled work hours for planning, training, or evaluating progress. 4 Revised:07/01/2024 EXHIBIT 1 ,r OC CHILDREN ' S THERAPEUTIC ARTS 2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468• Fax 714.564.9690•www.occtac.org Worksite approval Procedures: Worksite approval procedures ensure that the worksite fits the WEX youth's developmental needs, is a safe environment for them to work in, and provides valuable training. OCCTAC staff will visit the worksite, and fill out a worksite safety report depending on the youth's age. They should also present the worksite supervisor with the worksite training agreement and contract outlining the training/ learning objectives for WEX youth. 1. The worksite location must be safe, appropriate to the WEX youth's age, ADA compliant and EEO compliant. 2. The on-site supervisor must agree to abide by the rules indicated in the worksite training agreement 3. The on-site supervisor must outline training objectives that coincide with the WEX youth's development and capabilities on the Training Plan. OCCTAC staff will evaluate the proposed Training Plan and suggest appropriate learning objectives when necessary. On-site supervisor must agree to any edits suggested by OCCTAC Staff. 4. Approved: Once the worksite complies by the three conditions stated above the worksite will be approved for paid WEX. 5. Not Approved: If the worksite or the on-site supervisor do not comply to the following: safety, ADA and EEO compliance, worksite agreement and appropriate objectives; the worksite will not be approved for paid WEX. Agency Worksite Agreement Procedures: The worksite agreement procedures ensure that all worksites are evaluated equally and follow the same procedure. Once Staff deems the worksite safe the staff will meet with the supervisor to explain the different parts of the worksite agreement 5 Revised:07/01/2024 EXHIBIT 1 � ,, OC CHILDREN ' S �� THERAPEUTIC ARTS 2215 N Broadway •Santa Ana, CA 92706 • 714.547.5468• Fax 714.564.9690•www.occtoc.ora and complete the documents before the WEX youth's first day of training. Worksite training agreement includes: a) Letter from executive director introducing the objective of our Youth Employment Program funded by WIOA b) Worksite training agreement c) WEX youth responsibilities d) Training plan and worksite schedule. Staff Roles and Responsibilities: A. Complete Worksite safety report to best of knowledge and ensure that worksite is ADA and EEO compliant. B. Complete Agency Worksite Agreement with worksite supervisor. See Agency Worksite Agreement Procedures (page 6). C. Complete all parts of Worksite Approval Procedures (page 5) to ensure that the worksite is the best fit for WEX youth. D. Complete a minimum of three worksite reviews as outlined in Worksite review(page 4). E. Provide age appropriate work sites. F. Meet with worksite supervisors to evaluate WEX youth's work performance and distribute evaluations G. Meet with WEX youth to evaluate the worksite and make plan for developing job skills when necessary H. Assist with job placement at conclusion of WEX training. I. Educate WEX youth on health and safety and make safety plan in case of injury. WEX Youth Roles and Responsibilities: A. Be willing to commit to learning and working hard B. Be willing to follow work hours, instructions, work policies and rules 6 Revised:07/01/2024 EXHIBIT 1 OC CHILDR,- EN ' S 1 I THERAPLUT IC ARTS 2215 N Broadway•Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 •www.occtac.ora C. Keep accurate timesheets and submit timesheet to the OCCTAC Youth Employment Program office at the end of each month. D. Immediately report any work related incidents to both the worksite supervisor and the OCCTAC staff E. Communicate any inappropriate behavior of work related issues to OCCTAC staff F. The WEX youth agrees to call the worksite supervisor a minimum of two hours before his/her shift begins if unable to report to work. G. The WEX youth is required to stay in his/her assigned placement for a period of 2-3 months. After a period of three months, if the WEX youth chooses to continue at the worksite he/she may do so with the approval of the work site supervisor and OCCTAC staff. If participation is extended additional duties and opportunities to acquire new skills should be included, in order, to further enrich the WEX youth's experience at worksite. H. Abide by responsibilities outlined in the worksite training agreement. Worksite Supervisor Roles and Responsibilities: A. Be willing to train and mentor the WEX youth B. Be willing to complete quarterly evaluations of WEX youth performance. C. The worksite supervisor understands this to be an entry level position and the responsibilities assigned shall be entry level. D. Be willing to provide to OCCTAC staff and to the WEX youth a Job Description indicating WEX youth job responsibilities at worksite. E. Give WEX youth appropriate safety training for the worksite F. Give WEX youth timely breaks when appropriate as outlined in the worksite training agreement. Revised:07/01/2024 EXHIBIT 1 r OC CHILDREN ' S I HERAPEt rIC ARCS 2215 N Broadway• Santa Ana, CA 92706 • 714.547.5468• Fax 714.564.9690 •www.occtac.ora G. Abide by the work hours and responsibilities outlined by the worksite training agreement. If any changes are made first they must be approved by OCCTAC staff and stay within the hours outlined above in "general information" section (page 1). H. Be ADA compliant I. Adhere to the Equal Opportunity Grievance Procedures J. Observe California State and Federal Child Labor Laws 8 Revised:07/01/2024 EXHIBIT 1 OC CHI LDR EN ' S :da„ 4 ; " rHE . ARTS RAPFUTIC 2215 N Broadway G Santa Ana, CA 92706 0 714.547.5468 0 Fax 714.564,9690 0 www.occtac_org Incentive Policy and Procedures WIOA Program 2025 — 2026 Purpose: To establish guidelines for providing incentives to participants who successfully commit, and complete goals established during program participation. Goal is to aid enrolled youth with their successful completion of OCCTAC's WIOA program. Procedures: All incentives are available to those identified as approved WIOA participants. WIOA participants must provide documented proof of their eligibility for the listed incentives provided in this policy. Incentives will be provided in the form of a Target gift card. Delivery of supportive services will be made in-person or to the WIOA participant's personal email or mailing address if available and in cases where in-person delivery is shown to be difficult for the WIOA participant and staff. All incentives are based on availability of funding and are processed on a first come first serve basis. Logs of incentives will be kept on a regular basis and will also be case noted for documentation purposes. Summary of incentives: Current Enrolling in GED Program $100 Completed a course (minimum 72 hours) in GED $80 program (see details/restrictions) Secondary School Perfect Attendance (see $100 additional details/restrictions) Received Credential/Diploma/GED $200 Enrolled in Post-Secondary $150 Education/Vocational School Basic Skills Deficient: Increase in EFL $100 Employment: Submitting 5 applications (see $80 additional details/restrictions) Employment: Obtaining employment $150 Employment: Retaining employment (see $200 additional details/restrictions) 1 Revised:05/14/2024 EXHIBIT 1 OC HILDREN ' S FP%,_ APEUTIC ARTS 2215 N Broadway 0 Santa Ana, CA 92706 0 714.547.5468 0 Fax 714.564.9690 0 www.occtac.org Worksite: Monthly perfect $50 71 attendance/punctuality Follow-Up Received credential in Secondary/Post- $200 Secondary School/GED: Enrolling in GED Program $100 Completed a course (minimum 72 hours) in GED $80 program (see details/restrictions) Enrolling in Post-Secondary Education $150 Employment: Submitting 5 applications (see $70 additional details/restrictions) Employment: Obtaining Employment $150 Employment: Retaining Employment (see $200 additional details/restrictions) Incentive descriptions: HS Dropouts: Individuals who are HS dropouts at time of enrollment will be encouraged to attain a HS diploma or GED.Those who enroll into an institution yielding to a HS diploma or GED will be eligible to receive a $100.00 gift card. For every course (minimum 72 hours)they complete within the GED program, while enrolled in all phases of the WIOA program, both current and follow-up participants will be eligible to receive an $80 gift card. Current participants will be eligible to receive a $200 gift card for obtaining their GED/Diploma, follow-up participants will be eligible to receive a $150 gift card upon obtaining their GED/Diploma. Doing so will encourage these WIOA participants to commit to their educational goal and thus attain a secondary credential within a reasonable amount of time. Case Manager, Career Counselor and school representatives will communicate regularly to ensure that students enrolled into their institution commit to their schedule to complete missing credits in a timely manner. Youth in Secondary Education: Obtaining Credential: Any youth in secondary education that obtains their High School Diploma or GED during current year or follow up will receive a Gift Card incentive. This is to encourage youth for completing their educational goal of 2 Revised:05/14/2024 EXHIBIT 1 OC CHILDREN ' S } THERAPEUTIC ARTS 2215 N Broadway G Santa Ana,CA 92706 0 714.547.5468 0 Fax 714.564.9690 0 www.occfac.org obtaining a credential for finishing their secondary education in a timely manner. Because this is a high demand credential by employers, we want to use this incentive as a way to help them secure and achieve employment goals. For Current youth: Gift Card incentive will be $200 For Follow-up youth: Gift Card incentive will be $150. Must be completed before the last day of the 4th quarter after Exit. Attendance: Youth in secondary education will receive a $100 Gift Card incentive per semester for achieving at least 1 month of consecutive perfect attendance. This is to encourage school attendance and progress towards obtaining their HS Diploma. Basic Skills Deficient(BSD)Youth: WIOA participants that are identified as basic skills deficient upon enrollment will receive weekly tutoring in Math and/or Literacy (see Work Based Learning Policy). To encourage tutoring participation and motivation to improve their Literacy and Numeracy skills,youth will receive a $100 gift card per subject when they increase by at least one EFL (Educational Functioning Level). Limit to one gift card per subject. Employment for Currently Enrolled Youth: To motivate youth to complete their employment goals, participants will receive an incentive when they meet at least one of the following goals and provide supporting documentation of completion: • Submitting 5 applications: $80 Gift Card incentive (valid once per month- maximum $320) • Obtain employment: $150 Gift Card incentive • Employed for 6 consecutive months: $200 Gift Card incentive Employment for Youth in Follow-Up: • Submitting 5 applications: $70 Gift Card incentive (valid once per month- maximum $280) • Obtain employment: $150 Gift Card incentive • For 6 consecutive months employed: $200 Gift Card incentive Post-Secondary Education for Currently Enrolled Youth: Participants are encouraged to complete their goals toward post-secondary education so that they may advance in their careers and increase their chances of earning higher hourly wages. Participants will be eligible for a $150 Gift Card 3 Revised:05/14/2024 EXHIBIT 1 F; C C H I L D R E N - - 1 HERAPF, UTIC ARTS 2215 N Broadway 0 Santa Ana, CA 92706 0 714.547.5468 0 Fax 714.564.9690 0 www.occtoc.org incentive if they have enrolled in post-secondary education or vocational school, Participants will be eligible to receive a $200 gift card for obtaining a credential/certificate such as Associates, Bachelors, or vocational certificate. Post-Secondary Education for youth in Follow up: • Obtaining a Credential/Certificate: $200 Gift Card incentive • Enrolling for post-secondary education/vocational: $150 Gift Card incentive 4 Revised:05/14/2024 EXHIBIT 1 AGENCY PERFORMANCE PLAN 2025-2026 Orange County Children's The eutic Arts Center WIOA YOUTH POPULATION Youth Population Ages #of Youth to be Served In-School 16-18 5 Out-of-School(80%minimum) 16-24 20 TOTAL NUMBER OF YOUTH TO BE SERVED 25 PROJECTED ENROLLMENTS&EXPENDITURES (NOTE:80%OF YOUTH MUST BE ENROLLED BY 2N11 QUARTER-DECEMBER 31,2025) Quarter #of Enrollments Estimated Expenditures per Quarter per Quarter 1st 50,000 2nd (100%Enrollment Required) 65,000 3'd 67,500 4th 67,500 TOTAL $250,000 14 WIOA ELEMENTS PERFORMANCE MEASURES mark a"x" next to the elements provided in your (Projected Benchmarks subject to change program Baseline=BL) 1.Tutoring, study skills training,dropout prevention 1.%of Participants who are in education/training, strategies or in unsubsidized employment during the 2nd 2.Alternative secondary school services or dropout quarter after exit recovery Benchmark: 67% 3. Paid& unpaid work experience that have 2.%of Participants who are in education/training, academic and occupational components,which may or in unsubsidized employment during the 4th include; summer employment, pre-apprenticeship, quarter after exit internships&job-shadowing, or On-the-Job training Benchmark:65% (20%of funds must be used for this element) 4.Occupational skills training—priority for 3.The median earnings of Participants in recognized credentials aligned with sectors in- unsubsidized employment during the 2nd quarter demand after exit Benchmark:$4,400 5. Education offered concurrently with workforce 4. preparation activities %of participants who,during the program, are in 6. Leadership development-community service& education or training that leads to a recognized peer centered activities postsecondary credential or employment AND 7. Supportive Services who are achieving measurable skill gains 8.Adult mentoring Benchmark:58% 9. Follow-up services for not less than 12 months 5.%of Participants who obtain a recognized after exit(required) postsecondary credential or secondary diploma 10.Comprehensive guidance&counseling drug& during participation OR within 1 year after exit alcohol, etc. I Benchmark:50.2% 11. Financial literacy 6. Effectiveness in serving employers 12. Entrepreneurial skills training Benchmark:BL* 13. Labor marker information-career awareness and exploration *Pending further State and Federal guidance. 14.Activities to help youth prepare for and transition to postsecondary education EXHIBIT B 1 EXHIBIT 1 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBIT C EXHIBIT 1 Table of Contents I. Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statement 3 2. Civil Rights 4 3. Nondiscrimination laws under WIOA 4 4. How to File Your Complaint 5 B. Criminal Complaints 6 II. General Procedures for Handling Non-Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 z EXHIBIT C EXHIBIT 1 I. Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. 3 EXHIBIT C EXHIBIT 1 Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that—for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 4 EXHIBIT C EXHIBIT 1 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: s EXHIBIT C EXHIBIT 1 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II. General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub 6 EXHIBIT C EXHIBIT 1 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: 1. All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. EXHIBIT C EXHIBIT 1 A "participant", within the meaning of these procedures, is an individual who receives employment-training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. III. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683,600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; s EXHIBIT C EXHIBIT 1 e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 9 EXHIBIT C EXHIBIT 1 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. so EXHIBIT C EXHIBIT 1 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 EXHIBIT C EXHIBIT 1 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: 1. Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 EXHIBIT C EXHIBIT 1 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 13 EXHIBIT C EXHIBIT 1 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty(30) days of receipt of the request for State review. 14 EXHIBIT C EXHIBIT 1 Decisions issued by this panel, under the authority of the Governor, are final, D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 15 EXHIBIT C EXHIBIT 1 PROCEDURES FOR HANDLING NON-CRIMINAL COMPLAINTS No later than - 180 days of Handling of complaints filed at LWDA level arising in connection with alleged WlOA programs operated by LWDAs discrimination Informal Resolution Process Filing of Complaint/Request for Hearing w 0 d Notice of Hearing issued by LWDA m 0 0 Hearing Conducted - - I LWDA Decision within 60 days Unsatisfactory Decision or LWDA Decision not issued within 60 days Within 10 days of receipt of ° unsatisfactory decision or 10 days from date Request for State Review o LWDA decision should have been issued. Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 EXHIBIT C EXHIBIT 1 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level 1. The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 EXHIBIT C EXHIBIT 1 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 EXHIBIT C EXHIBIT 1 PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than 180 days of Filing of complaint on the basis of Disability with LWDA alleged Day 1 discrimination - I lInformal Resolution If no resolution reached Request for Hearing Notice of Hearing Hearing Conducted Day145 Day LWDA Decision Unsatisfactory Decision or No Decision State Review Filed within 30 days of LWDA/State Governor's Decision Decision or 90 days from date of 60 Days initial filing of Appeal to Assistant Secretary Department of Labor complaints 19 EXHIBIT C EXHIBIT 1 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT_— Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON. — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON-CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 EXHIBIT C EXHIBIT 1 JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post-termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 EXHIBIT C Budget Form 2025-2026 EXHIBIT 1 Organization Name: Administrative Total OC Children's Therapeutic Arts Cost(Not to Program Total WIA Cost Match/In Kind Exceed 15%) Cost Personnel,Salaries 1.Program Coordinator.88 FTE Exe.Director$90,000 35 weeks$28/hr.35 hrs.per wk. $34,300.00 $34,300.00 2.Career Counselor&Case Manager.88 FTE 47 weeks$24/hr.30 hrs.per wk. $33,840.00 $33,840.00 Office Manager$40,000 3.Job Developer&Case Manager.63 FTE 47 weeks$23/hr.25 hrs.per wk. $27.025.00 $27,025.00 Accountant$30,000 4.Technology Instructor.50 FTE 31 weeks$30/hr. 15 hrs.per wk. $13,950.00 $13,950.00 5.Arts Instructor.25 FTE Program Staff$90,000 31 weeks$28/hr.5 hrs.per wk. $4,340.00 $4,340.00 6.Literacy Coach.33 FTE 31 weeks$21/hr. 10 hrs.per wk. $6.510.00 $6,510.00 7.Numeracy Coach.30 FTE Child Dev.Certificate 31 weeks$21/hr.10 hrs.per wk. $70,000 $6,510.00 $6,510.00 Personnel Benefits - 1. Program Coordinator $3,601.50 $3,601.50 $9,450 2.Career Counselor&Case Manager $3,553.20 $3,553.20 4,200 3.Job Developer&Case Manager $2.837.63 $2,837.63 $3,150 5.Technology Instructor $1.464.75 $1,464.75 6.Arts Instructor $455.70 $455.70 $9,450 7.Literacy Coach 1 $683.551 $683.55 8.Numeracy Coach $683.55 1 $683.55 $7,350 Total Personnel Salaries&Benefits 1 $139,755.001 $139 755.00 $353,600 Operating Expenses Rent $115,000 Utilities $17,000 Phones $13,000 Internet Fees see phone Parking Fees $100.00 $100.00 N/A Security N/A Maintenance $12,000 Insurance $14,000 Equipment rental fees* N/A Equipment rental fees* N/A Vehicle lease` $1,000.00 $1,000.00 N/A Office expenses(consumables) $1,000.00 $1,000.00 $15,000 Accounting Services $58,000 Legal Services N/A Auditing Services 12,000 Indirect Cost* $22,445.00 $22,445.00 N/A Staff Training N/A Staff Conferences $1,000.00 $1,000.00 N/A Staff Travel/Mileage $200.00 $200.00 N/A Participant Wages* $65,000.00 $65,000.00 NIA Supportive Services* $10,000.00 $10,000.00 NIA Participant Incentives* $4,000.00 $4,000.00 N/A Youth Conferences $1.500.001 $1,500.00 N/A_ Follow up 4,000.001 4.000.00 Total Operating Expenses $22,445.00 $87,800.00 $110,245.00 $256,000 GRAND TOTAL(Personnel+Operating) $22,445.00 $227,555.00 $250,000.00 $609,600.00 EXHIBIT D EXHIBIT 1 WIOA 2025-2026 Grant Personnel 139.755_.00. Coordinator—.88 FTE for 35 weeks: (Benefits Included) 35 hours a week for 35 weeks @ $28.00 per hour The Coordinator will work 35 hours a week for 47 weeks providing: recruitment & eligibility intake, assessment, documentation & case notes; identify barriers and goals; monitor progress& goals; meet regularly with individual WIA participants to train on employment and job skills;represent OCCTAC in provider network and youth council meetings; organize and attend OCCTAC—WIA Staff Meetings and document input; organize relative activities. Distribute WEX hours to youth and keep track of all paid hours and supportive service activities. Also, the coordinator will aid youth during follow-ups, and complete any related documentation. Career Counselor& Case Manager- .88 FTE for 47 weeks: (Benefits Included) 35 hrs. a week for 47 weeks @$24.00 per hour The respective position will be responsible for providing educational and career training to all WIA participants; mentoring and assisting with related work experience placement; observing and monitoring participants with technical/artistic skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. The Case manager includes providing documentation & case notes; identify barriers and goals; monitor progress &goals; meeting regularly with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network ad youth council meetings; organize and attend OCCTAC- WIA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc. Job Developer/Case Manager—.63 FTE for 47 weeks (Benefits Included) 25 hours a week for 47 weeks @ $23.00 per hour The Job developer is responsible for creating job opportunities for clients by researching, identifying and soliciting commitments from possible sources of employment; and providing clients with soft skills and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability,probation,or parenting youth.The Case manager portion of this position includes providing documentation&case notes; identify barriers and goals; monitor progress &goals; meeting regularly with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network ad youth council meetings;organize and attend OCCTAC-WIA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc. Technology Instructor—.50 FTE for 31 weeks: (Benefits Included) 20 Hours a week for 32 weeks @ $30.00 per hour: The respective position will be responsible for providing educational and career training to all WIA participants as it relates to the technology field; mentoring and assisting participants with related work experience placements; observing and monitoring participants with technical skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular tem meetings. Arts Instructor—.25 FTE for 31 weeks: (Benefits Included) 10 Hours a week for 32 weeks @ 28.00 per hour: The respective position will be responsible for providing educational and career training in the Arts to all WIA participants;mentoring and assisting participants with related work experience placements;observing and monitoring participants with artistic skills; documentation progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. EXHIBIT 1 Literacy/Instructor— .33 FTE for 31 weeks: (Benefits Included) 13 hours a week for 32 weeks @ $21.00 The respective position is responsible for assessing the literacy and basic skills of all WIA participants; teaching WIA participants learning and literacy strategies;monitoring& documenting literacy progress throughout the program; meeting regularly with WIA participants and attending regular team meeting. Numeracy Coach/Instructor—.30 FTE for 31 weeks: (Benefits Included) 12 hours a week for 32 weeks @ $21.00 The respective position will be responsible for assessing the numeric and basic skills of all participants; teaching WIA participant's learning and mathematical problem-solving strategies;monitor&documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum;and attending regular team meetings. Rent $0.00 Utilities $0.00 Phones $0.00 Internet $0.00 Parking Fees $ 100.00 Funds allocated for parking fees at CWA Conference,Trainings, and Campus visits. .Security $0.00 Maintenance $ 0.00 Insurance $0.00 Equipment rental Fees $0.00 Accounting Services $0.00 Vehicle Lease $ 1,000.00 Funds Allocated for the rental of 1 bus for Field trip Bus Rental $1,000 Office Expenses $1,000.00 Office Supplies: as needed for l year$300.00. Office supplies (copy paper, files, folders, pens, highlighters, paper clips etc.) will be purchased as needed by WIOA staff members though out the year to assist in administration work, resource information,youth, workshops, meetings,and classes. Food:as needed for Field Trip and Conference: $200 WIMMMI EXHIBIT 1 TABE Test Material $500 Purchase necessary TABE Test score sheets to asses' students before and after program session. Legal Assistance $0.00 Auditinp, Services $0.00 Staff Training_ $0.00 Staff Conferences $1 000.00 CWA conference registration fee for 1 or 2 case managers Staff Travel/Mileage $200.00 Mileage for WIA Staff as needed for 1 year$200 Mileage reimbursement will be made for WIA Staff for driving to WIA required events. Such as YSPN meetings, Staff trainings, driving youth to necessary events (fields trips, Youth council meetings, City Council Meetings, WEX placements, resource or referral appointments) Stipends and Wages for 25 Participants $ 65,000.00 Training Stipends (in school—out of school youth)—20 participants First 10 hours: participants given$125 stipend to participate in program Second 10 hours: participants given$125 stipend to participate in program Third 10 hours: participants given$125 stipend to participate in program Fourth 10 hours: participants given$125 stipend to participate in program After stipends completion Months 3 — 1 1: participants are paid$17.00 per hour for Work based learning (4 -15 hours per week or as funds become available) Supportive Service _ $10,000.00 Buss Pas/Gas Voucher:As needed for 25 participants $4,350.00 8 bus passes cr 65.55each for 6 months $3,150.00 4 gas cards @$50.00 Each month for 6 months $1,200.00 Funds are allocated for youth who need transportation related support. Work Related supplies: As needed for 25 participants $2,150.00 Work related and Skills building tools, book, portfolios. Items needed for job interviews,Employment opportunity,employment enhancement trainings and clothing,supplies. Academic Support: As needed for 25 —participants $2,520.00 Tuition Support for certificates or other related academic programs for 30 participants; books for related course work,tutoring supplies,and college field trips and other academic supplies. Fingerprinting/TB Test; as needed for 20 participants $980.00 20 fingerprinting @$19.00 each$380.00 and 20 TB test @$30 each$600.00 Funds allocated for Dept. of Justice Clearance&TB test for employment. Or EXHIBIT 1 Pro ram_Incentives $4.000.00 High School Dropouts $80 incentive for every course with a minimum of 72 hours completed leading to a High School Diploma 1 Youth x 4 modules x$80 $ 320.00 High School Diploma $200 for obtaining a high school diploma or obtaining a credential. 4 Youth x$200=$ 800.00 Post-Secondary Education $150 incentive for registering for Fall or Spring Semester at post-secondary institution. 5 Youth x$150=$750 Basic Skills Deficient(BSD) Youth $100 incentive for increasing their EFL score by at least one level in either Math or Reading subjects for participants that are identified as basic skills deficient upon enrollment. 9 youth=$900 Employment $80 incentive for submitting a job application and obtaining a job interview. 6 youth x$80=$480 $150 incentive for obtaining employment. 5 youth x$ 150=$750 Youth Conferences $1.500.00 CWA conference registration fee for 1-2 currently enrolled youth Follow Lip $4,000.00. Indirect Cost $22.445.00 15% de Minimis Program Documents:, a. WIA Youth Sign in Sheet: Participants will log and track all activities and hours accumulated on a day- by-day basis and have supervisor sign to confirm time of arrival and departure to their activities. Activities can include Work Base Learning Hours, Class training,case management and education counseling meetings, Math/English tutoring session etc. b. WIA Youth Time Sheet: Participant will turn in a weekly time sheet with all hours accumulated throughout the weeks in activities attended. Youth will be asked to log their tasks in detail to provide proof of the activities attended. Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session and any other supplemental hours approved by supervisor. y EXHIBIT 1 c. WIA Staff Time sheet: Staff will turn in a weekly time sheet with hours worked for meetings with WIA youth, WIA administration,teaching a WIA class or Workshop, or Tutoring and preparing for youth appointments,as well as any additional supplemental hours approved by WIA staff supervisor and administrator intended for WIA program purposes only. 60 %of the budget will be directly spent on youth in the form of paid work experience,stipends,certificates training, college tuition and other support services. Ur EXHIBIT 1 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities" in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Orange County Children's Therapeutic Art Center Executive Director /Grantee/Contractor Organization Program Title Signature Dr Ana Jimenez-Hami Name of Certifying Official Signature EXHIBIT E EXHIBIT 1 Certification Regarding Drug-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. EXHIBIT F EXHIBIT 1 (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code). The contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. 04/04/2025 4� Date Program Operator Signature EXHIBIT F EXHIBIT 1 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: OC Children's Therar)eutic Arts Center Name of Contractor: Dr. Ana Jimenez-Hami Contractor Number: A-2025- Date: July 1, 2025 - June 30, 2026 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 2215 N. Broadway, Floor 1, Santa Ana, CA 92706 Address EXHIBIT F EXHIBIT 1 Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, as amended Nonprocurement, Debarment and Suspension, 2 CFR Part 2998,Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register,Vol.53, No. 102(Pages 19160-19211),and subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e.grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a) convicted or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal, State or local)with commission of any of the offenses listed in 2 CFR 180.800(a); and d. Have not had one or more public transactions (Federal, State or local)terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. OC Children's Therapeutic Arts Center Grantee/Contractor Organization Dr.Ana Jimenez-Hami,Executive Director/Founder Name and Title of Official Authorized to Certify On Behalf of the Grantee 04/04/2025 Date EXHIBIT G EXHIBIT 1 INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal,the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government,the Department of Labor(DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarred", "suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principal', "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that,should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal,that it will include the clause title "Certification Regarding Debarment,Suspension, Ineligible, and Voluntary Exclusion" from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. EXHIBIT G EXHIBIT 1 Assurances & Certifications SCICCICLI pro\idCrS \\ill be required to SILM and submit "aCual" aS;ureulCCS and certificate; as required h% the Cit\ of Santa Ana and 111e Workl-orcc Development Board on all contracts. I NCOL-nizc that I must L_i\e aSSurances fur each item helu\\. 11'1 Cannot. this proposal \\III he automat iCall\ rejected. 11COM' illiriu/CAlCil hnx. and authorized b\ nl\ 130ard of DireCtol:;. TruStee�. other IegaI l\ qualified officer, or a; the o\\ner 01' this a1elle\"01- bLlSillCsS to SUhllllt thiS proposal. ] 1\c al'C not currentl\ on all" Lederal. State OfCaliti0rnia. or local Debarment list. FQ] \e \\ill pro\ide records to Silo\% that \\e are IISCall\ sul\ent. if needed. \\e ha\C.or\\ill ha\e, all oftllC 11SCal contl'ol and aCcountin1 prnceClures needCtl to Cnsur that \\'10A funCIS \\ill he uSCd aS requirCd h, la\\ and contract. 110033 We ha\e addlt1011at Illlldlll_Sources alld \\ill not he &penLlent nn \1'IOA funds alonC. \\e do Or %l ill meet the applicable Federal, State,and local compliance requirements. T heSC in.ludc,but are not limited to: tft Records aCCLll'atel\ reflect actual performance. Maintain record con(identialit\. ❑s required. ID Reporting_ financial. participant. and performance data. as required. Comply \\ith State and Federal Liscal and program activit\ audits. Comply in<_ a ith Federal and State I1011-diSCl'lllllllatl011 pl'0\IS1oils. IVICeting requil'enlentS of Section 504 ofthe Rehabilitation .Act ol' 1973. \Meeting 1'egUlrel11ellts 111 the Americans with Disahllltles Act of N90. (submit completed survey) Meeting all applicable labor la\\. includin_Child Labor L m\ standards. Agree to pro\file a c1ru11 free \\orkplace. Agree to insure the Cite ol'Santa .Ana thrtlu�0h General Liabilit\ IllSLll'allee and Autonlohile L.iahilit\ Coverage in the anlrnnll af'$I.000.000.00 puke\. Auree to provide all participants \\IIh Grievance Procedure.. A21-eC to insure proposal• S,Cn1pIL)VCes throu_h Workers Compensation insurance (II)CILldIII`_ pal-t-time empl0\ees) Procurement policies and I)MCCilures are in place and sleet t'ederal `_uidelines. M e will not: Q Place a\oath in a position that \\ill ditplacC a Current Cnlplo%eC. Use W10A mone\ to assist. promote. or deter union or«anizim_. USe I'MILIS to enlplo\ or train of persons ill sectarian activities. USe funds for\ouch in the C011SI ICtion. operation. or maintenance of an\ part of a facilit\ to he used Col.Sectarian illStruCtion or reli_iouS \\orship. ® Use W10A funds for acti\ities that \\could interfere \\ith or replacC regular academic requirements fur eli_ihle 1Ulltll \%ho are not dropouts. 1[ Use w 10A I'undS to carry out programs I'unded under the School-to-Vv'ork Opportunities Act ol, 1994 unless the program(;) are only for youth eli_ihle to participate under W10A. Use W10A mone\ under this contract to purchase an\ equipment. I herebe assure that all of the above are true. VA mme Title Date L\Ii1I311 11 EXHIBIT 1 AC RID® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) li 1 12/20/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Certificate Issuance Team Comprehensive Insurance Services PHONE (949)709-8800 FAX (AIC,No,Ext: fA /C . No): 26429 Rancho Parkway South L MPJL ADDRESS: jeremy@ p thecom rehensiveinsurance.com Suite 120 INSURER(S)AFFORDING COVERAGE NAIC# Lake Forest CA 92630 INSURERA: Nonprofits Insurance Alliance Of California 10023 INSURED INSURER B: State Compensation Insurance Fund 35076 Orange County Children's Therapeutic Arts Center INSURER C: 2215 N.Broadway INSURER D INSURER E: Santa Ana CA 92706 INSURER F: COVERAGES CERTIFICATE NUMBER: All REVISION NUMBER: THIS IS TO CERTIFYTHATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS_SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I A001.UUHR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD MM/DO LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE �OCCUR ,..EMI L rtLrvcu 500,000 PREMISES(Ea occurrence] $ MED EXP(An one person) $ 20,000 A Y Y 2024-09201 12121/2024 12/21/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 3,000,000 POLICY ❑PRO- POLICY LOC PRODUCTS-COMP/OPAGG $ 3.000,000 JRO- OTHER: $O Deductible $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 _(Ea accident) ANYAUTO BODILY INJURY(Per person) $ A ~ OWNED SCHEDULED Y 2024-09201 12/21/2024 12121/2025 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY H AUTOS ONLY jeer accident) $ $0 Deductible $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 A EXCESS LIAB CLAIMS-MADE 2024-09201-UMB 12/21/2024 12/21/2025 AGGREGATE $ 1,000,000 DED I I RETENTION$ 10000 WORKERS COMPENSATION XI PER STATUTE ERH SO Deductible AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT $ 1,000,000 B OFFICERIMEMBEREXCLUDE07 N/A Y 9255171-24 06/05/2024 06105/2025 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE g 1,000,000 it yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ $1'000,000/1.000,000 Aggregate/Occurr A Social Service Professional Liability 2024-09201 12/2112024 12/21/2025 $3,000,000/1,000,000 A Improper Sexual Conduct Liability ggregatelOccurr $0 Deductible DESCRIPTION OF OPERATIONS;LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The City of Santa Ana,its officers,officials,employees,and volunteers are included as Additional Insured per attached endorsement CG2026&NIAC E131& NIAC Al. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured,such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of The City of Santa Ana,its officers, officials,employees,and volunteers per attached endorsement NIAC E61. 30 day notice of cancellation with 10 day notice of cancellation for non-payment of premium per policy provision. See attached forms list. Waiver of Subrogation applies per attached endorsement NIAC E26&10217. APPROVED CERTIFICATE HOLDER CANCELLATION By Cynth/a Mora at 10:31 am, Dec 23;2024 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS. Attn:Audrey Goodson 801 W.Civic Center Dr Ste 200 AUTHORIZED REPRESENTATIVE 1 Santa Ana CA 92701u. �"`" ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD EXHIBIT 1 POLICY NUMBER: 2024-09201 COMMERCIAL GENERAL LIABILITY CG 20 26 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s)Or Organization(s): Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy.The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule,if not shown above,will be shown in the A. Section II—Who Is An Insured is amended to B.With respect to the insurance afforded to these include as an additional insured the person(s)or additional insureds, the following is added to organization(s)shown in the Schedule, but only Section III—Limits Of Insurance: with respect to liability for"bodily injury", "property damage"or"personal and advertising injury" If coverage provided to the additional insured is caused, in whole or in part, by your acts or required by a contract or agreement,the most we omissions or the acts or omissions of those acting will pay on behalf of the additional insured is the on your behalf: amount of insurance: 1. In the performance of your ongoing operations; 1. Required by the contract or agreement; or or 2.Available under the applicable Limits of Insurance shown 2. In connection with your premises owned by or in the Declarations; whichever is less. rented to you. This endorsement shall not increase the However: applicable Limits of Insurance shown in the 1.The insurance afforded to such additional Declarations. insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement,the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 26 12 19 ©Insurance Services Office, Inc.,2012 Page 1 of 1 EXHIBIT 1 ,a NONPROFITS INSURANCE ALLIANCE Of CALIFORNIA A Head for Insurance.A Heart for Nonprofits. POLICY NUMBER: 2024-09201 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: A. SECTION II—WHO IS AN INSURED is amended to include: 4. Any public entity as an additional insured, and the officers, officials,employees,agents and/or volunteers of that public entity, as applicable, who may be named in the Schedule above,when you have agreed in a written contract or written agreement presently in effect or becoming effective during the term of this policy,that such public entity and/or its officers, officials,employees,agents and/or volunteers be added as an additional insured(s)on your policy, but only with respect to liability for"bodily injury", "property damage"or"personal and advertising injury"caused, in whole or in part, by: a. Your negligent acts or omissions; or b. The negligent acts or omissions of those acting on your behalf; in the performance of your ongoing operations. No such public entity or individual is an additional insured for liability arising out of the sole negligence by that public entity or its designated individuals, The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. B. SECTION III—LIMITS OF INSURANCE is amended to include: 8. The limits of insurance applicable to the public entity and applicable individuals identified as an additional insured(s)pursuant to Provision A.4.above, are those specified in the written contract between you and that public entity, or the limits available under this policy,whichever are less.These limits are part of and not in addition to the limits of insurance under this policy. C. With respect to the insurance provided to the additional insured(s), Condition 4.Other Insurance of SECTION IV-COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Other Insurance a. Primary Insurance This insurance is primary if you have agreed in a written contract or written agreement: (1) That this insurance be primary. If other insurance is also primary,we will share with all that other insurance as described in c. below; or NIAC-E61 02 19 Page 1 of 2 EXHIBIT 1 NONPROFITS INSURANCE ALLIANCE OF CALIFORNIA A Head for Insurance.A Heart for Nonprofits. POLICY NUMBER:2024-09201 (2)The coverage afforded by this insurance is primary and non-contributory with the additional insured(s)'own insurance. Paragraphs (1)and (2)do not apply to other insurance to which the additional insured(s)has been added as an additional insured or to other insurance described in paragraph b. below. b. Excess Insurance This insurance is excess over: 1. Any of the other insurance,whether primary, excess,contingent or on any other basis: (a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for"your work"; (b) That is fire, lightning,or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for"property damage"to premises temporarily occupied by you with permission of the owner;or (d) If the loss arises out of the maintenance or use of aircraft, "autos"or watercraft to the extent not subject to Exclusion g.of SECTION I -COVERAGE A-BODILY INJURY AND PROPERTY DAMAGE. (e) Any other insurance available to an additional insured(s)under this Endorsement covering liability for damages which are subject to this endorsement and for which the additional insured(s)has been added as an additional insured by that other insurance. (1) When this insurance is excess,we will have no duty under Coverages A or B to defend the additional insured(s)against any"suit"if any other insurer has a duty to defend the additional insured(s)against that"suit". If no other insurer defends,we will undertake to do so, but we will be entitled to the additional insured(s)' rights against all those other insurers. (2) When this insurance is excess over other insurance,we will pay only our share of the amount of the loss,if any,that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self-insured amounts under all that other insurance. (3) We will share the remaining loss, if any,with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. C. Methods of Sharing If all of the other insurance available to the additional insured(s)permits contribution by equal shares,we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains,whichever comes first. If any other the other insurance available to the additional insured(s)does not permit contribution by equal shares,we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. NIAC-E61 02 19 Page 2 of 2 EXHIBIT 1 NONPROFITS INSURANCE ALLIANCE OF C.ALIE02NIA A Head for Insurance.A Heart for Nonprofits. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SOCIAL SERVICE PROFESSIONAL LIABILITY COVERAGE FORM SCHEDULE Name of Person or Organization Where you are so required in a written contract or agreement currently in effect or becoming effective during the term of this policy, we waive any right of recovery we may have against that person or organization, who may be named in the schedule above, because of payments we make for injury or damage. Policy Number: 2024-09201 NIAC-E26 11 17 Page 1 of 1 EXHIBIT 1 NONPROFITS INSURANCE ALLIANCE OF CALIFORNIA A Hear)far Insurance.A Heart for Nonprofits. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE ONLY In consideration of the premium charged, it is understood and agreed that the following is added as an additional insured: The City of Santa Ana, its officers, officials, employees, and volunteers (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) But only as respects a legally enforceable contractual agreement with the Named Insured and only for liability arising out of the Named Insured's negligence and only for occurrences of coverages not otherwise excluded in the policy to which this endorsement applies. It is further understood and agreed that irrespective of the number of entities named as insureds under this policy, in no event shall the company's limits of liability exceed the occurrence or aggregate limits as applicable by policy definition or endorsement. Such insurance as is afforded by this endorsement for the additional insured shall apply as primary insurance. Any other insurance maintained by the additional insured or its officers and employees shall be excess and noncontributing with the insurance afforded by this endorsement. Policy Number: 2024-09201 NIAC Al 04 13 Page 1 of 1 EXHIBIT 1 2 NONPROFITS 024-09201 INSURANCE ALLIANCE OF CALIFORNIA A Head for Insurance.A Heart for Nonprofits. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: IMPROPER SEXUAL CONDUCT AND PHYSICAL ABUSE LIABILITY COVERAGE FORM SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Any person, entity or organization that you are required to add as an additional insured for claims of"improper sexual conduct" or "physical abuse" under a written contract or agreement currently in effect or becoming effective during the term of this policy. Section 4- Who Is An Insured is amended to include as an additional insured the person, entity or organization shown in the Schedule, but only with respect to liability for 'bodily injury", arising from "improper sexual conduct" or"physical abuse" caused solely by your operations; which 'bodily injury" is caused by an act of"improper sexual conduct" or "physical abuse" committed within the coverage territory and which act of"improper sexual conduct" or"physical abuse" first takes place during the term of the policy to which this endorsement is attached. NIAC-E131 ISC 05 20 Page 1 of 1 ENDORSEMENT AGREEMENT EXHIBIT 1 WAIVER OF SUBROGATION REP D1 COMPEN5ATION INSURANcr BLANKET BASIS 9255171-24 FUND RENEWAL SP HOME OFFICE 0-27-07-45 SAN FRANCISCO EFFECTIVE JUNE 5, 2024 AT 12 . 01 A.M. PAGE 1 OF 1 ALL EFFECTIVE DATES ARE AND EXPIRING JUNE 5, 2025 AT 12 . 01 A.M. AT 12:01 AM PACIFIC STANDARD TIME OR THE TIME INDICATED AT PACIFIC STANDARD TIME ORANGE COUNTY CHILDREN' S THERAPEUT 2215 N BROADWAY FL 1 SANTA ANA, CA 92706 WE HAVE THE RIGHT TO RECOVER OUR PAYMENTS FROM ANYONE LIABLE FOR AN INJURY COVERED BY THIS POLICY. WE WILL NOT ENFORCE OUR RIGHT AGAINST THE PERSON OR ORGANIZATION NAMED IN THE SCHEDULE. THIS AGREEMENT APPLIES ONLY TO THE EXTENT THAT YOU PERFORM WORK UNDER A WRITTEN CONTRACT THAT REQUIRES YOU TO OBTAIN THIS AGREEMENT FROM US. THE ADDITIONAL PREMIUM FOR THIS ENDORSEMENT SHALL BE 2.00% OF THE TOTAL POLICY PREMIUM. SCHEDULE PERSON OR ORGANIZATION JOB DESCRIPTION ANY PERSON OR ORGANIZATION BLANKET WAIVER OF FOR WHOM THE NAMED INSURED SUBROGATION HAS AGREED BY WRITTEN CONTRACT TO FURNISH THIS WAIVER NOTHING IN THIS ENDORSEMENT SHALL BE HELD TO VARY, ALTER, WAIVE OR EXTEND ANY OF THE TERMS, CONDITIONS, AGREEMENTS, OR LIMITATIONS OF THIS POLICY OTHER THAN AS ABOVE STATED. NOTHING ELSEWHERE IN THIS POLICY SHALL BE HELD TO VARY, ALTER, WAIVE OR LIMIT THE TERMS, CONDITIONS, AGREEMENTS OR LIMITATIONS IN THIS ENDORSEMENT. COUNTERSIGNED AND ISSUED AT SAN FRANCISCO: DUNE 6, 2024/,/� 2572 AUTHORIZED REPRESENT IVE PRESIDENT AND CEO SCIF FORM 10217 (REV.4-2018) OLD DP 217 EXHIBIT 2 AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this 2"d day of July, 2025, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY and Working Wardrobes for a New Start, a non-profit corporation identified by their assigned Unique Entity Identifier (UEI)Number 0004400718 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number(FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational shills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D. On April 1, 2025, the City issued a Request for Proposal No. 25-019A ("RFP") by which it sought youth serving organizations to become members of the Youth Service Provider Network, referred to as Youth Service Providers (YSPN) to deliver a youth program for the City. SUBRECIPIENT submitted a responsive proposal that was selected by the City. A copy of SUBRECIPIENT's proposal is incorporated herein by reference if set forth in full. SUBRECIPIENT is experienced in operating workforce development programs for at-risk youth that provide preparation for secondary and post-secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.332(b)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR Page 1 of 18 EXHIBIT 2 §200.332(e) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no Participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. SUBRECIPIENT agrees to maintain such records and submit such Page 2 of 18 EXHIBIT 2 reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of Participant; and the Workforce Innovation and Opportunity Act Follow-Up form within 15 days following 30, 60, 90, 180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3)years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or(b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs Page 3 of 18 EXHIBIT 2 incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above-stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500 et seq. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty(30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any Participant where costs of training are paid for by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit E," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Page 4 of 18 EXHIBIT 2 Q. SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit F" attached hereto and incorporated herein by this reference. R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A—Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit G"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A. On June 6, 2024, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of$770,569.00 for fiscal year 2025-2026. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $200,000.00 for SUBRECIPIENT'S performance in accordance with the Page 5 of 18 EXHIBIT 2 Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement for Program Year 2025-2026. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. B. Pursuant to 2 CFR §200.332(b)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(f) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on-site monitoring reviews of said program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted. E. CITY has the right to de-obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 2, 2025, and all duties arising under this Agreement shall have been performed by June 30, 2026. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A-129 and 2 CFR §200.345); Page 6 of 18 EXHIBIT 2 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 2 CFR 200.329; and, 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2"d quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4t'' quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2"d quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or Page 7 of 18 EXHIBIT 2 secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, disability or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program Participant or any application for participation in such program because of race, religion, color, national origin, sex,political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. Page 8 of 18 EXHIBIT 2 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rights in the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright- able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. Page 9 of 18 EXHIBIT 2 2. The DOL reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR § 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 7606 ]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. Page 10 of 18 EXHIBIT 2 d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. £ Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 503. VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE SUBRECIPIENT shall procure and maintain for the duration of the agreement, the following insurance coverages: Page 11 of 18 EXHIBIT 2 MINIMUM SCOPE AND LIMIT OF INSURANCE SUBRECIPIENT shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence"basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. 2. Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, SUBRECIPIENT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than $1,000,000 per occurrence or claim. 3. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event SUBRECIPIENT does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. 4. Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if SUBRECIPIENT has no employees. If SUBRECIPIENT maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by SUBRECIPIENT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the SUBECIPIENT including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by SUBRECIPIENT for City. 3. All required insurance policies: For any claims related to this contract, SUBRECIPIENT's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that SUBRECIPIENT's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially Page 12 of 18 EXHIBIT 2 changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written shall be provided to City for policy cancellation or non-renewal due to non- payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Risk Management Division, 20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require SUBRECIPIENT to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than ANII, unless otherwise acceptable to City. Verification of Coverage SUBRECIPIENT shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors SUBRECIPIENT shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and SUBRECIPIENT shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. Page 13 of 18 EXHIBIT 2 Ix. CORPORATE STATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for subrecipients (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR Part 200 and 20 CFR Parts 651 and 654 2. All applicable State statutes, regulations,policies,procedures and directives; 3. All applicable CITY policies,procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not Page 14 of 18 EXHIBIT 2 embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any Participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and(2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of Page 15 of 18 EXHIBIT 2 California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. XVII. BREACH- SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: Working Wardrobes for a New Start 2000 E. McFadden Ave Ste 100 Santa Ana 92705 Phone: (714) 210-2460 Page 16 of 18 EXHIBIT 2 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. {Signatures on following page) Page 17 of IS EXHIBIT 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above-written. ATTEST: "CITY" By: Jennifer Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: Sonia R. Carvalho "SUBRECIPIENT" City Attorney l By: _ ( G L(.t C�Gt — By. Andrea Garcia-Miller Nam . onni Pomush Assistant City Attorney Title: Chief Executive Officer Tax ID#: EIN 33-0669145 RECOMMENDED FOR APPROVAL: Michael L. Garcia Executive Director Community Development Agency Page 18 of 18 EXHIBIT 2 Workforce Innovation & Opportunity Act Youth Program Provider Working Wardrobes 2025-2026 EXHIBIT A EXHIBIT 2 ANSWERS TO QUESTIONS 1. Experience/Qualifications A. Working Wardrobes for a New Start (Working Wardrobes) is a nonprofit organization founded in 1990. For over 35 years, the organization has provided comprehensive workforce development services—including job training, life skills workshops,job placement assistance, and professional wardrobing—to more than 130,000 individuals.The mission of Working Wardrobes is to help people overcome barriers to gainful employment. The organization serves low-income individuals from marginalized communities who are seeking to enter or re-enter the workforce or advance their careers. Special attention is given to working-age youth, persons of color, veterans, seniors,justice-involved individuals, and those who have experienced homelessness,substance abuse, domestic violence, chronic illness, or long-term unemployment. In 2024, Working Wardrobes reached 7,615 clients.The organization is a recognized leader in workforce development across Southern California, known for its quality, adaptability, and deep community engagement. B. The Working Wardrobes corporate headquarters and Career Success Center are located at 2000 E. McFadden Ave., Santa Ana, CA 92705, near the intersection of McFadden Ave. and Williams St.,with convenient access to the CA-55 and CA-5 freeways. C-D.The Career Success Center facility operates Monday through Friday,from 8:00 AM to 5:00 PM. Its central location, easy access via public transportation, ample free parking, and client- centered service layout create a welcoming environment with a secured lobby, friendly front desk attendants, and relatable staff who foster trust and engagement. E14. For 2025,Working Wardrobes has an operating budget of$7,354,394.The organization employs a team of 40 professionals with expertise in career navigation,job development,and client services. Key leadership includes Bonn! Pomush, Chief Executive Officer; Derek Benson, Chief People &Operations Officer; and Bianca Herrera, Director of Client Services. The organization's funding sources include contract and MOU revenue, private grants from corporations and foundations, individual contributions,fundraising events,social enterprise revenue, and in-kind donations. Working Wardrobes has collaborated with WIOA funded programs by referring clients for direct services.The organization is a subcontractor with the City of Santa Ana working with CA4ALL and SAY youth programs, as well as 12 youth-focused community partners to deliver workshops and wardrobing services through select service programming. This collaboration highlights the organization's ability to provide impactful workforce development services and effectively engage with a diverse network of community partners. In 2024, young adults (16-24) accounted for 49% of the overall population Working Wardrobes served, representing the largest service population, highlighting the organization's prioritization Exhibit A EXHIBIT 2 and significant impact on the youth community. 2. Proposed Program A. The Rebuilding Careers Program for Young Adults,a 1-2-month program proposed by Working Wardrobes, is designed to provide full case management workforce development services to out-of-school youth, ages 16-24, in Santa Ana. Over the 12-month program period, the program will achieve the following objectives: • Provide Career Coaching, Mentorship,and Exploration Pair each participant with the program's dedicated 1.0 FTE Career Navigator(Case Manager) who will provide personalized guidance, career assessments and goal setting. Leverage the expertise of volunteer Career Coaches with HR related experiences to provide one-on-one resume and interview preparation. Utilize the B-Unbound online platform to connect participants with adult mentors in relevant fields for job shadowing, mock interviews, and informational interviewing, allowing them to explore various fields and gain insights into different industries. • Increase Workforce Readiness Provide workforce readiness training to 20 out-of-school youth,through a workshop series that includes resume building,job search strategies, interview preparation, financial literacy, and workplace success techniques. Ensure that all participants complete paid workforce readiness workshops, equipping them with the essential skills to confidently navigate the job market. Focus on developing key soft skills, including time management, problem-solving, teamwork, and communication,while supporting participants in cultivating vital personal and professional attributes such as responsibility and work ethic—critical for long-term career growth and advancement. Offer both in- person and self-paced learning options to accommodate diverse learning styles and ensure that all clients have the flexibility to engage with the material in a way that best supports their needs.. • Provide Paid Work!Experience (WEX) Provide clients with up to 70 hours of paid work experience at host sites in high-demand industries or at Working Wardrobes locations. Each host site will be vetted to ensure they provide a safe learning environment that focuses on the development of both soft skills and technical job-related skills.This includes on-the-job training and exposure to career pathways in high demand industries like healthcare, transportation, manufacturing, retail, logistics, customer service, and more. Paid work experience opportunities will be provided in partnership with regional employers like hospitals, hospitality groups, IT service providers, and through in-house placements at Working Wardrobes' social enterprises, such as The Hanger Outlets, Donation Center and Career Success Center. EXHIBIT 2 • Skill-Based Certification/Training Enrollment and Tuition Support Connect participants to a WIOA-approved education or training program, that will lead to attainment of a postsecondary credential or a secondary school diploma during participation in or within one year after exit from the program. These programs will be in high-demand industries (such as construction, manufacturing, IT, culinary arts, and transportation)with up to$1,000 in financial assistance. This financial assistance will help support tuition fees, required supplies such as clothing, tools and equipment. The Career Navigator will assist the client in reviewing, selecting and enrolling in the certification program by accompanying on tours of the facility and attending enrollment sessions. If a GED is required for enrollment but not yet earned, the Career Navigator will help participants enroll in alternative education programs to obtain it prior to enrollment in a postsecondary education program, leveraging partnerships with Santa Ana Community College Continuing Education programs. • Offer Wraparound Supportive Services and Resources Address barriers such as transportation, food insecurities, and financial instability by providing resources like gasoline debit cards, bus passes, identification assistance, background checks,grooming products, and Working Wardrobes'signature professional wardrobing services with the support of volunteer Personal Stylists located at its Wardrobe Center. Offer personalized referrals to community resources to ensure a holistic approach to career development. • Job Search Navigation Support Collaborate with local employers, employment agencies, and chambers of commerce to connect participants with job openings in their desired field of interest after they've completed 70 hours of work experience. Includes connecting participants to hiring events, career fairs, and networking opportunities to enhance participants' chances of securing employment and establishing a sustainable career path. • Ensure Long-Term Success through Follow-Up Services Provide follow-up support for at least 12 months post-program to ensure participants are maintaining employment and progressing in their careers. Career Navigators will reach out to clients quarterly to check-in on employment status, continued or new barriers and additional skill development needs. Offer continued access to workshops, career coaching and linkages to community resources to address challenges and encourage ongoing career development. By achieving these objectives, the Rebuilding Careers Program for Young Adults will help underserved youth in Santa Ana overcome barriers to employment and education, providing them with the skills, experience, and support necessary for long-term career success. EXHIBIT 2 3. Population A. Working Wardrobes will serve a total of 20 youth through the Rebuilding Careers Program for Young Adults.These participants will be out-of-school youth, ages 16-24, who face significant barriers to entering the workforce. B.The youth served will be between the ages of 16 and 24.Youth ages 18 to 24 will primarily be placed at off site host agencies for work experience to help remove any barriers partners may have in working with under aged youth. Youth ages 16-24 will be eligible to gain work experience at Working Wardrobes social enterprise locations. C. In addition to meeting WIOA youth eligibility requirements, Working Wardrobes will ensure that at least 25%of the total participants are either justice-involved, homeless and/or foster youth. In addition, participants must demonstrate a commitment to full engagement with the program. This will be assessed through their participation in an initial intake assessment and program orientation, which will ensure they understand the program's requirements and are prepared to benefit from the services offered. D. Working Wardrobes will identify prospective participants by leveraging its extensive network of referral partners, including mission-aligned organizations serving transitional-age foster youth,youth experiencing homelessness, and justice-involved youth. These partners will help ensure that eligible youth, who require additional support to succeed in both their educational and employment goals, are referred to the program. Additionally, Working Wardrobes will recruit prospective participants through its core Rebuilding Careers workforce skills training program, identifying youth seeking to enroll in its services who would benefit from this specialized support.To further extend outreach, Working Wardrobes will continue to collaborate with OC Probation and Parole established through Working Wardrobes' current contract with the City of Santa Ana, the Prison to Employment, 132E program to engage probationary youth, as well as outreach to sober and transitional living centers like HealthRight 360 and Nancy Clark (The Recovery Center).The organization will also seek referrals from existing youth-serving partners with established relationships, like Sunburst Academy,an alternative, military-based educational program that works with low-income youth, OC Department of Education ACCESS programs,Youth Guidance Center and Simon Scholars Foundation that offers leadership programs for youth, all of which have received workforce readiness services from Working Wardrobes. Recruitment efforts will be focused on the recognition that Working Wardrobes has identified out-of-school youth as an underserved population, as many fall outside the services of existing youth program collaborators. While many of Working Wardrobes'youth-focused community partners serve in-school youth, some young people are left without support when they no longer qualify for or are not a good fit for these programs.A direct referral to an alternative program like Rebuilding Careers for Youth enables partners to connect out-of-school youth to comprehensive case management services, providing the support needed to achieve their career goals. EXHIBIT 2 E.The Career Navigator will recruit the targeted youth populations through participation in OC PACT(Parole and Community Team) meetings, engagement with the Youth Council Network, monthly community tours,attendance at resource fairs,and program presentations to new and existing community partners. Working Wardrobes will create outreach flyers marketing the program and share them with over 185 partners. F. Included as Attachment J is a Letter of Support from Simon Scholars. Although Simon Scholars primarily serves in-school youth,they can speak to the benefits their clients have experienced after participating in similar programming, including wardrobing services,and workshops. G.Working Wardrobes' recruitment plan to enroll 80%of youth by the 2nd quarter of the program (December 31, 2025) includes a multi-faceted approach: participation in OC PACT meetings, engagement with the Youth Council Network, monthly community tours, attendance at resource fairs, and program presentations. Referral forms will be accepted from partners or through self-referrals. Staff will conduct a screening phone call to evaluate basic eligibility. Eligible youth will then be invited to weekly orientation sessions, where they will learn about the program and complete the pre-application intake forms.The Career Navigator will establish a small cohort of participants, once WIOA approved, to begin the five part workshop series.This cohort model has been shown in similar programs,to provide a peer support environment that helps the participants stay connected and motivated. EXHIBIT 2 4. Assessment A-B.A multi-step assessment process will be implemented to ensure a comprehensive evaluation of each youth participant.The TABE assessment will be completed prior to enrollment, with approval from the Service Navigator. After enrollment, additional career assessments will be conducted using O*Net Interest Profiler by the Bureau of Labor Statistics and Eureka.org, including tools like True Colors and Micro-skills assessments.These assessments will evaluate soft and hard skills, career interests,and learning styles to better match participants with suitable training and career pathways. Upon enrollment, clients will have the opportunity to connect with a volunteer Career Coach who will assist them in taking the additional career assessment. For youth who know what job and/or industry they are interested in, they will be offered the 0*Net Interest Profiler.This resource offers a deep dive into specific jobs based on the results of the assessment that include skills and training requirements, common job duties, median salary range by location and local training programs. For youth that need more direction,they will be offered other assessments like True Colors and Micro-skills. Once complete, the Career Navigator will help youth explore career pathways and set goals. Using the Eureka platform, participants will take assessments to gauge their work and communication styles, identifying natural skills despite limited work experience. Clients will have access to the platform throughout the program to complete additional assessments. C.Youth, especially those from low-income households and underserved communities, face significant barriers to employment that limit their access to opportunities compared to their more advantaged peers.These challenges include limited exposure to high-demand career pathways, economic instability, and lack of resources, making it hard to pursue stable employment. Limited access to postsecondary education and family knowledge about higher education and vocational training add further obstacles, leaving many without the tools or guidance to improve job prospects,The absence of career mentorship compounds these issues, leaving young adults without role models to navigate the job market.These systemic barriers prevent youth from securing stable, well-paying jobs, perpetuating cycles of underemployment, economic hardship, and reduced social mobility. Over time, this increases reliance on public assistance and limits upward mobility, creating a cycle difficult to break without targeted interventions. D.To address the barriers youth face, Working Wardrobes draws on its extensive experience serving underserved populations, with nearly half of its clients being youth. Core services offered to both youth and adult clients include one-on-one career assessments, personalized employment plans, resume building,job search strategies, and connections to secondary education,skill-based certifications, and life skills training.These services are delivered at the Career Success Center in Santa Ana, supported by trained Career Navigators,volunteer Career Coaches with HR/hiring experience, and Job Developers who help clients build the skills and confidence needed for successful job searches. The organization's paid Work Experience (WEX) program is in early development, with a pilot program showing positive impacts for clients. Working Wardrobes integrates these services and WEX programming into the Rebuilding Careers Program for Young Adults, providing targeted support to help out-of-school youth EXHIBIT 2 overcome barriers and enter pathways to quality, living-wage employment. 5. Paid & Unpaid Work Experience A.The Rebuilding Careers for Young Adults program will provide participating Santa Ana out-of- school youth with valuable paid work experience in high-demand industries such as manufacturing, information technology (IT), hospitality/tourism, and healthcare. Working Wardrobes will partner with employers in these sectors to offer participants up to 70 hours of paid work experience, including paid workforce readiness training. A total of 20 youth will be enrolled in the program. Working Wardrobes has begun discussions with prospective work sites and employers across various industries to provide paid work experiences for youth ages 18-24 enrolled in the program. Participants aged 16-24 who need more general work experience will be matched with roles relevant to their interests and strengths within Working Wardrobes' social enterprise division. If awarded, Working Wardrobes will submit letters of Commitment from work site partners to the City of Santa Ana, confirming their support for this aspect of the program.To source work site opportunities, Working Wardrobes will leverage its Board of Directors, which represents a diverse range of industries in Orange County, along with corporate partners, prominent funders in healthcare and finance, and volunteer professionals from the B-Unbound mentorship platform. Potential host site partners include regional hospitals, logistics companies, and IT service providers. Additionally, the program will utilize Working Wardrobes' social enterprise division—including The Hanger Outlets,the Donation Center, and the Career Success Center—to offer in-house work experiences in retail, logistics, customer service, and operations, aligned with participants' interests, B. The Career Navigator will identify and source work experience opportunities with employers and community partners who offer a safe and supportive learning environment for program participants.The Career Navigator will provide each host site with clear learning objectives and guidelines focused on helping youth develop transferable soft skills,such as:teamwork, problem solving, communication,decision making,and time management. Additionally, the Career Navigator will support participants by facilitating informational interviews with both entry-level and managerial staff at work sites,giving them deeper insights into skill-based roles and potential career pathways the paid work experience can lead to. Host sites will provide participants with project-based work, either independently or as part of a team. Each youth will receive constructive feedback from their host site supervisor at two key stages: 1. A midpoint evaluation to identify strengths and areas for growth, 2. A final evaluation to assess overall performance and development. Participants will also complete a self-assessment at the end of their internship, reflecting on their personal growth, performance, and the overall internship experience. EXHIBIT 2 D. Working Wardrobes will prioritize pairing participants with paid work experience opportunities that align with their interests and are relevant to the WIOA-approved, skill-based certification and training programs they are or planned to be enrolled in.The Career Navigator will conduct assessments and collaborate with youth participants to identify their career interests.The Career Navigator will also perform targeted outreach to employers in industries that complement these interests, as well as related certification pathways. E. As previously noted, prospective host site partners may include regional hospitals, logistics companies, and IT service providers.Attachment K outlines the affiliations of Working Wardrobes' Board of Directors, who will be engaged to arrange worksite opportunities within their respective workplaces.Additionally, Working Wardrobes will leverage the Supportive Mentors that have volunteered to participate through the B-Unbound platform that offers career exploration opportunities to Working Wardrobe clients These individuals span from a variety of industries including healthcare, finance, and entrepreneurial businesses. F. Working Wardrobes is actively securing commitments from employers. While letters are not available for inclusion at the time of this submission, they can be provided upon receipt of the Notice of Intent to Award.Working Wardrobes has established partnerships with several employers and is in the process of finalizing commitments to this project. G. Working Wardrobes will submit its Work Experience policy within ten (10) days of receiving the Notice of Intent to Award. EXHIBIT 2 6. Alternative Secondary School Services A-B. Not applicable to the Rebuilding Careers Program for Young Adults. However, Working Wardrobes is able to provide referrals to OCDE ACCESS programs by leveraging its existing partnership. The organization has been providing four Career Success Weeks per year for the past three years as part of this collaboration.These Success Weeks consist of a a workshop series and a wardrobe experience, with one of the weeks held at Sunburst Academy, a military- based alternative education program. Working Wardrobes can make referrals to both of these programs to further support the youth served. EXHIBIT 2 7. Preparation for Postsecondary Education and Training A.The Rebuilding Careers for Young Adults program equips participating youth with the skills and resources necessary for high-wage careers through career exploration, mentorship, and connections with Supportive Adults in high-demand sectors. Through these mentors, participants will be exposed to industries offering an average starting wage of$23/hour and long-term growth potential, including healthcare, IT, manufacturing, hospitality, and logistics. They will be connected to WIOA-approved education and training programs in these high- demand fields, such as construction, manufacturing, IT,culinary arts, and transportation, leading to the attainment of a postsecondary credential or secondary school diploma.These programs will provide up to$1,000 in tuition assistance to cover costs like tuition, tools, clothing, and equipment. The Career Navigator will assist participants in selecting and enrolling in the appropriate certification programs, offering support through facility tours and enrollment sessions. If a GED is required but not yet obtained, the Career Navigator will connect participants to alternative education programs, such as those through Santa Ana Community College Continuing Education, to ensure they meet enrollment prerequisites. B. The Career Navigator will assist participants in identifying and enrolling in WIOA-approved postsecondary credential or secondary school diploma programs that align with their career goals. Through its other City of Santa Ana-funded contract(Prison to Employment program), Working Wardrobes has successfully helped clients enroll in programs at institutions such as North Orange County Education (NOCE),Santa Ana College, Healthstaff Training Institute, H.B. CDL Training (Driving School), CTM Welding Training & Certification, and more.Working Wardrobes will leverage these established partnerships to identify suitable programs for out-of- school youth. C.The Career Navigator will work with participants to create individualized employment plans based on each youth's career interests, strengths and assessments. For clients uncertain of their career path,the program will provide access to the B-Unbound platform (b-unbound.org), connecting participants with volunteer mentors from high-demand industries. Mentorship activities between participants and B-Unbound Supportive Adults include: • Informational interviews. • "A day in the life" workplace tours and job shadowing. • Passion and skill-building exercises. Upon being matched in the B-Unbound platform, participants will have six months to access the platform and request up to S mentorship connections.The Career Navigator will ensure the mentorship is a good match and assist with navigating the platform, coordinating meetings, and fostering connections. Supportive Adults working with minors will undergo a background check before starting mentorship activities. EXHIBIT 2 D. The Rebuilding Careers for Young Adults program prepares youth for postsecondary education and training through: • Workforce Readiness Training; Offering critical skills like time management, communication, professionalism, resume,job search and interviewing skill building. • Mentorship and Networking: Connecting youth to volunteer HR-subject matter expert Career Coaches and industry mentors through B-Unbound who can guide them in selecting the right educational pathways, such as certifications or degrees. • Application and Enrollment Support:The Career Navigator helps youth identify appropriate education or training programs and guides them through the application process. • Transition Assistance: Connecting participants with job leads and internships to ensure a smooth transition from education to employment. • Connection to WIOA-Approved Certification/Training: Working with the Career Navigator to connect youth to WIOA-approved certification/skills-training providers for further education and training opportunities, as well as providing up to$1,000 for tuition to cover these programs. E.As part of the program, participants will receive support in identifying an industry or career path of interest and will work with their Career Navigator to find relevant WIOA-approved skill- based training opportunities for enrollment. The Career Navigator will collaborate with the WIOA Service Navigator to confirm pre-approved certification programs. This will include but not limited to certifications like, Clinical &Administrative Medical Assistant, Dental Assistant, Truck Driving Certification, CompTia+ Certification. Each youth will have$1,000 allocated within the program budget to cover certification costs. If the cost of the program exceeds$1,000, Working Wardrobes will partner with WIOA to explore additional funding opportunities to cover the difference including scholarships and Pell Grants. Participants may enroll in and earn certificates during the program while gaining paid hands-on experience aligned with their interests and strengths, with some potentially enrolling in additional training following the conclusion of their paid work experience. F. Research supports that the industries to be targeted by the program are among the fastest- growing in the U.S. with strong job prospects: • Healthcare: Expected to add 2.4 million jobs by 2029 (Bureau of Labor Statistics, 2021). • IT: Demand for skilled workers expected to grow by 11%from 2019 to 2029 (Bureau of Labor Statistics). • Manufacturing: Advanced manufacturing and automation are driving demand for skilled workers. • Hospitality&Tourism: Offering robust opportunities, especially in customer service, management,and logistics roles. EXHIBIT 2 G. Letters of Intent from training agencies are not applicable, as the program will refer participants to training programs but will not formally partner with them. 8. Tutoring For youth who are identified as basic skills deficient (scoring 8.9 or below on the TABS or CASAS assessments),the Rebuilding Careers for Young Adults program will refer them to tutoring or remedial training services as required by WIOA guidelines. Specifically, the program will connect youth to the North Orange Continuing Education (NOCE) Basic Skills & Learning Center, which offers academic support, including free tutoring in reading, writing, and math. NOCE's services are well-suited to meet the needs of youth seeking to improve their foundational skills in preparation for career training and postsecondary education. In addition to NOCE, the Rebuilding Careers for Young Adults program will leverage its existing network of local resources,such as the OCDE Access program,to provide further academic support where necessary.This partnership will allow the program to ensure that all youth have access to tutoring resources that are aligned with their individual needs and learning styles.The program's Career Navigator will support youth throughout the tutoring process, helping them navigate enrollment and access the appropriate resources. The Career Navigator will work closely with tutors and educators to track progress and ensure that youth are receiving the necessary support to overcome academic challenges. By connecting participants to these tutoring resources, the Rebuilding Careers for Young Adults program ensures that all participants are well-equipped with the literacy and numeracy skills needed to succeed in training, education, and future employment opportunities. EXHIBIT 2 9. Mentoring W. The Rebuilding Careers for Young Adults program will offer mentoring support through both the B-Unbound mentorship platform and in-person career coaching. As previously outlined, B- Unbound connects participants with adult mentors, known as "Supportive Adults," in their fields of interest. Facilitated by the Career Navigator, the platform allows youth to engage in job shadowing, mock interviews, guided discussions, and personalized career coaching through up to five interactive sessions. These sessions will provide insights into industries such as healthcare, finance,and green jobs, helping youth develop professional skills and connections for workforce navigation. Participants will also receive ongoing support from volunteer Career Coaches with HR-related experience,who assist with resume building, interview skills, labor market analysis, and career opportunity identification.The program's,lob Search Lab at the Career Success Center in Santa Ana offers essential resources like computers and printers, enabling youth to create resumes, research job opportunities, and access the tools necessary for a successful job search. K. For youth facing challenging obstacles such as family dysfunction, mental health issues, homelessness, low self-esteem, probation, gang involvement, or parenting issues, the program will provide holistic support by connecting them to specialized resources.The Career Navigator will assess each participant's individual needs and, where appropriate, refer them to local organizations offering targeted services.These may include behavioral health organizations such as NAWOC, Peer Voices, and Waymakers, which provide mental health support, as well as programs like H.I.R.E,which serves justice-involved youth with reintegration and personal development resources. L.The Rebuilding Careers for Young Adults program will also provide referrals for drug and alcohol counseling. Participants who need support in this area will be connected with sober living facilities, such as Nancy Clark, as well as detox services.The program maintains a network of nonprofit case managers who collaborate and share resources through online platforms and monthly meetings, ensuring that youth have access to the comprehensive guidance and counseling they need to address any substance use challenges they may face. By offering these support services,the program ensures that youth are not only prepared for their future careers but are also equipped to overcome personal challenges and thrive in all areas of their lives. EXHIBIT 2 10.Workshops M.The Rebuilding Careers for Young Adults program will offer a variety of workshops designed to help youth build the skills necessary for career success.These workshops will be provided through a combination of in-person sessions and self-paced learning, offering a comprehensive learning experience. The workshops will be conducted at the Working Wardrobes Career Success Center in Santa Ana, with a total of 10 workshops scheduled throughout the program term,with workshop topics including You've Got Skills/O*Net Career Assessment, Navigating Success in the Workplace, Power of Your Image (professional branding), Resume/Job Search Strategies, Mock interviewing. In addition, participants will have access to two self-paced learning exchange platforms that offer additional workforce readiness and professional skill building courses. Participants will have access to both the FUBU and Accenture sponsored platforms for the duration of the program. Through these workshops, the Rebuilding Careers for Young Adults program will provide youth with a well-rounded skill set to excel in both their personal and professional lives, these workshops will include: • Financial Literacy/Budget Management: In partnership with board members and volunteers from local banks like U,S. Bank and Sunwest Bank, the program will offer workshops covering essential financial skills,such as budgeting,credit management, saving for the future, and navigating financial challenges.These sessions are designed to empower youth with the knowledge to manage their finances responsibly, setting them up for economic independence and long-term career success. • Analytical Skills at the Workplace: Participants will gain valuable analytical skills needed in the workplace through access to the self-paced WW Learning Exchange curriculum, sponsored by Accenture and FUBU.This curriculum will focus on developing critical thinking, problem-solving, and decision-making abilities, all of which are essential for success in any industry. Participants will have the opportunity to build these skills in a flexible,self-paced learning environment, equipping them to tackle complex workplace challenges with confidence. • Professional Communication Skills (Verbal,Written, Physical):All workshops will incorporate activities to enhance both written and verbal communication abilities. Additionally, participants will have access to the self-paced WW Learning Exchange curriculum,sponsored by Accenture and FUBU, providing further opportunities to build professional communication skills for success in the workplace. • Navigating Success in the Workplace:The objective of this workshop is for participants to learn the necessary life skills needed when joining a new workplace.This includes understanding employer and employee expectations, identifying new work culture norms like communication styles and appropriate behavior, and managing outside life EXHIBIT 2 experiences while learning a new role or job. o Power of Your Image:The goal of this workshop is to help participants distinguish between personal and professional image and understand how each impacts both the job search process and success after securing a position. Participants will learn the components of a professional brand, including appearance, communication style, online presence, reputation, and work ethic. In this session, they will craft an Elevator Pitch, practice professional greetings, and learn basic professional language skills. o You've Got Skills/O*Net Interest Profiler:The objective of this workshop is for participants to learn the difference between soft vs. hard skills and begin to self-identify their natural and learned talents as a starting point to crafting the Story of You! Participants will be introduced to the ONet Online website that utilizes national and local data from the U.S. Department of Labor to provide comprehensive information about a vast range of positions and industries. A facilitator will help participants navigate the website, use the ONet Interest Profiler to take a career assessment, and select and deep dive into their top 3 career interests. • Building Blocks of a Resume/job Search Strategies:The objective of this workshop is to learn the purpose of a resume, identify the key sections, learn how resumes are processed in an applicant tracking system (ATS), and start to draft the professional summary or objective using the self-identified skills from the previous workshop. Participants will gain practical tips for creating clear, concise resumes that are effectively written and optimized for success when submitted through applicant tracking systems. Participants will also learn strategies for researching desired careers, maximizing network opportunities, and setting up effective communication systems. o Mock InterviewingJhe objective of this workshop is to learn the basics of how to prepare before, during, and after an interview, including developing success stories for some of the most commonly asked behavioral interview questions. In this session, participants will use tools like the S.T.A.R. method to write stories utilizing their previously identified skill set, elevator pitch, and work/life experiences. This interactive workshop will provide a supportive space for participants to practice interviewing, utilizing an interview feedback form that offers the interviewer the opportunity to provide constructive feedback on presentation, communication, and storytelling. EXHIBIT 2 11.Will your agency provide Civic Engagement or Leadership Development A. Working Wardrobes will not provide a civic engagement opportunity or leadership development opportunity for participating youth. EXHIBIT 2 12.Supportive Services The program will offer a range of supportive services to ensure youth have the necessary resources to overcome barriers and achieve their employment goals.These services include transportation assistance, such as gasoline debit cards and bus passes, to help participants attend interviews,job training, and other employment-related opportunities. Additionally, the program will provide support for essential incidental needs, such as obtaining identification or credentials, covering background check costs,and professional grooming.These services are designed to help participants address barriers to employment, making it easier for them to secure and maintain jobs. To further support their professional growth, each participant will participate in Working Wardrobes' signature wardrobing experience in a department like Wardrobe Center located in the Career Success Center. Youth will receive a professional outfit, including a suit, shirt or blouse, shoes, and accessories, to help them make a strong impression during interviews and on the job. The Wardrobe Specialist will provide personalized assistance,ensuring that each participant receives an outfit that aligns with their professional needs and goals. These supportive services are crucial for empowering youth to succeed in their career pursuits. Working Wardrobes'Supportive Service Policy will be included as Attachment N. EXHIBIT 2 13. Incentives A.To support youth retention and goal achievement post-program exit, Working Wardrobes will offer incentives during the follow-up period. Participants who secure employment will be eligible for a gift card incentive.To receive it, they must submit required documentation, including a completed form, a client testimonial, and a copy of their first paycheck.The incentive can be distributed at any time within the 12-month follow-up period, depending on when employment is obtained. B.An Incentive Policy will be provided within ten (10) days after receipt of the Notice of Intent to Award. EXHIBIT 2 14. Follow-up services A. All youth participants will receive follow-up services for a minimum of 12 months after exiting the program (option to complete virtual or in-person at Career Success Center).This begins with an exit survey that includes a client testimonial and feedback about services upon exit. After exiting the program, clients will still receive updates about job opportunities, resources and Working Wardrobes events through a period email distribution newsletter. Clients may also request to utilize the Job Search Lab located at the Career Success Center to access the computers and resource library.The Career Navigator will conduct quarterly check-ins for one year post exit.These services will be personalized to each participant's needs and include ongoing support to help them maintain employment, pursue further education, and address any challenges they may encounter in their career journey. B.The Career Navigator will continue their case management and serve as the primary point of contact, offering personalized coaching and mentoring throughout the follow-up process.This continuous support will help participants address any challenges they encounter in areas such as jab retention, career advancement, and further education. By offering tailored guidance, the Career Navigator will ensure that participants stay on track to achieve their long-term goals. This may include connecting them to resources that will help remove newly discovered barriers to completing certification programs and/or maintaining employment. C. Each participant's progress will be accessed post-program through quarterly follow-ups.The Career Navigator will track key performance indicators, including employment status,job retention, career advancement, and continued education. A series of questions will be asked during the quarterly follow-ups and captured in Working Wardrobes' CRM, Casebook. Participants will be engaged in goal-setting discussions during each follow-up, ensuring that they are progressing toward their personal and professional milestones.The program will ensure that all youth meet the performance indicators by providing consistent support and adjusting services as needed to address challenges or barriers that may arise during the follow- up period. D-E.To encourage youth retention and goal attainment, the program will provide incentives during the follow-up period. Each participant will be eligible for an incentive in the form of a gift card once they secure employment. To receive the incentive, participants must submit documentation that includes a completed form, a client testimonial, and a copy of their first paycheck.The incentive will be distributed at any point within the 12-month follow-up period, based on when employment is obtained. These incentives are designed to reinforce positive outcomes and encourage continued engagement in the program. Additionally, participants will maintain access to Working Wardrobes' ongoing services as needed, such as career coaching, workshops, and self-paced learning platforms. By providing continued access to these resources, the organization ensures that participants receive the EXHIBIT 2 necessary tools and guidance to thrive in their professional lives, leading to sustained success in their careers. 15.WIOA Performance Indicators 1. Percent of participants in education or training or unsubsidized employment during the 2nd quarter after exit. Working Wardrobes anticipates that 70%of the 20 enrolled participants will participate in education, training or unsubsidized employment during the 2nd quarter after exit. A 12-month follow-up ensures outcomes are tracked during the critical second quarter after program exit. Ongoing contact and wraparound support help participants successfully retain employment or remain enrolled in education or training programs. 2. Percent of participants in education or training or unsubsidized employment during the 4th quarter after exit. Working Wardrobes anticipates that 65%of the 20 enrolled participants will participate in education, training or unsubsidized employment during the 4th quarter after exit. Employment tracking will continue through the fourth quarter, with ongoing support from the Career Navigator. Employment status and education progress are monitored, and assistance is provided for career advancement, certifications, or reemployment as needed. 3. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. Wage data will be collected through participant surveys, and state wage records.This information allows accurate calculation of median earnings for participants employed during the second quarter after exit, helping assess program impact and inform future employer partnerships. 4. Percent of participants who obtain a recognized postsecondary credential or secondary diploma during participation or within 1 year after exit. Working Wardrobes anticipates that 67%of the 18 participants who are enrolled in postsecondary credential or secondary diploma programs will attain certification and/or diploma. Staff assist participants with exam preparation, credentialing application processes, and provide barrier removal (e.g., transportation, childcare referrals). Working Wardrobes' follow-up services extend credential support beyond program exit to maximize postsecondary attainment. 5. Percent of participants achieving measurable skill gains during education/training leading to a credential or employment. Working Wardrobes anticipates that 67%of the 18 participants who are enrolled in postsecondary credential or secondary diploma programs will achieve measurable skill gains during education training. Skill gains are tracked using as least one of the five MSG measures, which include Educational Functioning Level, secondary school diploma,transcrpt/report card, EXHIBIT 2 progress towards established milestones and skills progression. Each participant's measurable skills gains are documented to ensure progress toward employment or credentialing goals. 5. Effectiveness in serving employers. Working Wardrobes' builds relationships with local businesses to align employer workforce needs with participant skills.The organization will collect feedback on job readiness, retention, and satisfaction, using it to adjust training offerings and develop sector-specific opportunities based on labor market trends. Working Wardrobes will measure its effectiveness in serving employers by tracking the retention of employer partnerships and feedback received. Specifically, the organization will assess retention in the 2nd and 4th quarters after exit through quarterly check-ins conducted by the Career Navigator, who will also gather employer feedback. Additionally, Working Wardrobes will monitor how many participants secure employment with the same employer either during their work experience or upon hire. EXHIBIT 2 17. Fiscal Competency A-B. Working Wardrobes uses a structured process to capture and report fiscal data. All financial transactions are logged into a centralized financial management system. The Career Navigator documents and tracks requests, approvals, and payments for Participant Tuition Assistance, Incentives and Supportive Services.This ensures that all payments comply with budget limits and eligibility criteria. Financial reports are generated regularly to assess expenditure trends, track costs, and maintain transparency. Working Wardrobes' HR management system, Rippling will be used to track time, attendance and compensation for the WEX program. A copy of the organization's procurement policies and procedures will be provided as Attachment P. C. Working Wardrobes ensures compliance with government-funded programs by understanding all contract requirements, maintaining accurate documentation, and conducting regular reviews of service and financial data.The organization uses financial management software to track expenditures, monitor budgets, and ensure fiscal accountability. Program staff follow strict guidelines for approving and issuing payments. During the paid work experience, participants will track time and attendance through a system aligned with Working Wardrobes' financial management system.They will also use the HR management system, Rippling to access their schedule, sign in/out, and track bi-weekly compensation. Employer host sites will use a physical timesheet, which is reviewed, signed, and returned weekly.The Career Navigator will regularly review these logs for accuracy, and a form (Attachment Q) is provided for tracking and submitting weekly hours for approval. D.The invoicing process starts with the Career Navigator submitting payment requests, which are reviewed by the Client Services Manager and approved by the Director of Client Services. Payments are made via company checks or credit cards to service providers. Program staff, trained in financial management, ensure compliance with fiscal guidelines.The Chief People and Operations Officer oversees accounting,with invoicing handled by a Senior Accountant and supported by a fractional CFO from Fohrman & Fohrman, Inc.The Career Navigator, Wardrobe & Inventory Specialist, and Career Development Coordinator manage data collection and internal monitoring,collaborating with the accounting team to resolve any issues. E.Working Wardrobes maintains financial stability through a diversified funding base, including individual donations, corporate sponsorships, foundation grants, and earned income from program services.This model ensures resilience and the ability to continue providing high- quality services despite fluctuations in WIOA funding. F.A substantial portion of the total grant budget is allocated to youth services, including paid work experience,training, supportive services, and tuition support.The remaining funds cover overhead and administrative costs. All expenditures are monitored for alignment with program goals. Payments for Participant Incentives,Tuition and Supportive Services, including gasoline debit cards and bus passes, are issued via company checks or credit card to service providers, with no direct payments to participants. Supporting documentation, such as a supportive EXHIBIT 2 service request form signed by the participant, Career Navigator and Client Services Manager, invoices and receipts,will be collected and reviewed for compliance with program guidelines, EXHIBIT 2 YSPN MEMBER PERFORMANCE PLAN 2025-2026 Working Wardrobes WIOA YOUTH POPULATION Youth Population Ages #of Youth to be Served In-School 16-18 0 Out-of-School(75%minimum) 16-24 20 TOTAL NUMBER OF YOUTH TO BE SERVED 20 PROJECTED ENROLLMENTS&EXPENDITURES (NOTE:100%OF YOUTH MUST BE ENROLLED BY 2No QUARTER-DECEMBER 31,2025) #of Enrollments Quarter per Quarter Estimated Expenditures per Quarter In 5 $50,000 2nd (100%Enrollment Required) 10 $100,000 3rd 5 $50,000 4th TOTAL $200,000 14 WIOA ELEMENTS PERFORMANCE MEASURES (Projected Benchmarks subject to change mark a"x"next to the elements provided in your Baseline=BL) program X 1.Tutoring,study skills training, dropout prevention 1.%of Participants who are in education/training, strategies or in unsubsidized employment during the 2nd 2.Alternative secondary school services or dropout quarter after exit Benchmark: 67.7% recovery — X 3. Paid&unpaid work experience that have 2.%of Participants who are in education/training, academic and occupational components,which may or in unsubsidized employment during the 4th include:summer employment,pre-apprenticeship, quarter after exit internships&job-shadowing,or On-the-Job training Benchmark:65% (20%of funds must be used for this element) X 4.Occupational skills training—priority for 3.The median earnings of Participants in recognized credentials aligned with sectors in unsubsidized employment during the 2nd quarter demand after exit Benchmark:$4300 *Pending further State and Federal guidance. X 5.Education offered concurrently with workforce 4.%of participants who,during the program,are preparation activities in education or training that leads to a recognized 6. Leadership development,community service& postsecondary credential or employment AND who are achieving measurable skill gains peer-centered activities Benchmark:58% X 7. Supportive Services 1 EXHIBIT B EXHIBIT 2 X S.Adult mentoring _ *Pending further State and Federal guidance. X 9. Follow-up services for not less than 12 months 5.%of Participants who obtain a recognized after exit(required) postsecondary credential or secondary diploma 10.Comprehensive guidance&counseling drug& during participation OR within 1 year after exit alcohol,etc. Benchmark:50% X 11.Financial literacy 6.Effectiveness in serving employers 12. Entrepreneurial skills training Benchmark: X 13. Labor marker Information-career awareness and *Pending further State and Federal guidance. exploration X 14.Activities to help youth prepare for and transition to postsecondary education 2 EXHIBIT B EXHIBIT 2 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBIT C EXHIBIT 2 Table of Contents I. Information Regarding Complaints _ _.� _ .3 A. Nondiscrimination and Equal Opportunity Complaints �3 1. Policy Statement _ _ 3 2. Civil Rights 4 3. Nondiscrimination laws under W10A 4 4. How to File Your Complaint _ _ 5 B. Criminal Complaints 6 11. General Procedures for Handling Non-Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWDA Level S IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 16 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 2 EXHIBIT C EXHIBIT 2 I. Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VI of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United. States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. 3 EXHIBIT C EXHIBIT 2 Administration responsibility for this Equal Opportunity/Affirmative Action (EOIAA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area, Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that—for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services maybe denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons` age 40-70. The Rehabilitation Act of 1973 4 EXHIBIT C EXHIBIT 2 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor�Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emer enc Em to meat Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: 5 EXHIBIT C EXHIBIT 2 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II. General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act(Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub 6 EXHIBIT C EXHIBIT 2 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the W1OA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: 1. All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall.have the right to be represented at their own expense by person(s)of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. EXHIBIT C EXHIBIT 2 A "participant", within the meaning of these procedures, is an individual who receives employment-training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who„is_not a artici anfi as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; s EXHIBIT C EXHIBIT 2 e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst-EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 9 EXHIBIT C EXHIBIT 2 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (1 0) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. zo EXHIBIT G EXHIBIT 2 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice.in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty(60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. ss EXHIBIT C EXHIBIT 2 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana L,WDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: 1. Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the fling of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints fled at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 I EMBIT C EXHIBIT 2 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2, Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: _ a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought, 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 13 EXHIBIT C EXHIBIT 2 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty(30) days of receipt of the request for State review. 14 EXHIBIT C EXHIBIT 2 Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing W10A regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section 11 (A). 15 EXHIBIT C EXHIBIT 2 PROCEDURES FOR HANDLING NON-CRIMINAL COMPLAINTS1 No later than 180 days of Handling of complaints filed at LWDA level arising in connection with alleged W10A programs operated by LWDAs discrimination ° Informal Resolution Process o Filing of Complaint/Request for Hearing w 0 a e Notice of Hearing issued by LWDA 0 0 0 Hearing Conducted LWDA Decision within 60 days o o o Unsatisfactory Decision or LWDA Decision not issued within 60 days Within 10 days of ° receipt of unsatisfactory o decision or 10 days from date Request for State Review o LWDA decision o 0 should have been LA issued. Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 EXHIBIT C EXHIBIT 2 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 Vl. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her j complaint. A. Procedures at the LWDA Level i 1. The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 EXHIBIT C EXHIBIT 2 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. i 18 EXHIBIT C EXHIBIT 2 PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY -� No later than 180days of Filing of complaint on the basis of Disability with LWDA Do 1 alleged y discrimination Informal Resolution 0 0 If no resolution reached Request for Hearing Notice of Hearing Hearing Conducted Day145 Day LWDA Decision o Unsatisfactory Decision or No Decision State Review Filed within 30 days of LWDA/State Governors Decision Decision or 90 60 Days days from date of initial filing of Appeal to Assistant Secretary Department of Labor complaints 19 EXHIBIT C EXHIBIT 2 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT -- A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT -- An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT,_GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION -- In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON-CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL_WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual 'Joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 EXHIBIT C EXHIBIT 2 JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post-termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 EXHIBIT C EXHIBIT 2 WORKING WARDROBES FOR A NEW START REBUILDING CAREERS FOR YOUNG ADULTS BUDGET NARRATIVE PERSONNEL SALARIES 1. Client Services Manager(.21 FTE): $15,750 Dedicate 21%of time to program over 12 months. Provide program management,oversee participant services, ensure compliance with program requirements, and coordinate with community partners and support services. 2. Career Navigator(1 FTE): $54,080 Dedicate 100%of time to the program over 12 months. Provide case management and career navigation services, assist with participant intake, enrollment, referrals,job placement, and facilitate educational and vocational training opportunities. 3. Client Services Coordinator(.25 FTE): $10,500 Dedicate 25%of time to program over 12 months. Assist in tracking participant data, reporting tasks, processing payments, and providing administrative support to the Client Services Manager and Career Navigator. 4. Wardrobe Specialist(.15 FTE): $8,112 Dedicate 15%of time to program over 12 months. Coordinate and deliver professional wardrobe services, manage inventory, and oversee volunteer Personal Shoppers for program participants. TOTAL PERSONNEL SALARIES=$88,442.00 PERSONNEL BENEFITS 1. Client Services Manager(0,21 FTE). $4,410.00 Benefits calculated based on 28% of 21% FTE salary, covering Social Security, Medicare, unemployment insurance (SUI), health insurance, and workers' compensation. 2. Career Navigator(1.0 FTE): $15,142.40 Benefits calculated based on 28%of 100% FTE salary, covering Social Security, Medicare, unemployment insurance (SUI), health insurance, and workers' compensation. 3. Client Services Coordinator(0.25 FTE): $2,940.00 Benefits calculated based on 28%of 25% FTE salary, covering Social Security, Medicare, unemployment insurance (SUI), health insurance, and workers' compensation. EXHIBIT DW BUDGET NARRATIVE EXHIBIT 2 4. Wardrobe Specialist (0.15 FTE): $2,271.36 Benefits calculated based on 28%of 15% FTE salary,covering Social Security, Medicare, unemployment insurance (SUI), health insurance, and workers' compensation. TOTAL PERSONNEL BENEFITS=$24,764 I TOTAL PERSONAL SALARIES AND BENEFITS=$113,206 OPERATING EXPENSES OFFICE EXPENSES Casebook CRM system subscription to manage program and client data (25%of total annual expense allocated to this program) = $2,500 Flash drives for participants to store program materials; paper, pens, printer ink,file folders, other miscellaneous supplies for program staff= $1,100 Printing of program marketing/outreach flyers and brochures and skills workshops curriculum materials= $1,647 Total Office Expenses:$5,247 INDIRECT COST Per Working Wardrobes for a New Start's Negotiated Indirect Cost Rate Agreement with the U.S. Department of Labor for the program period.The total staff cost of$113,206,staff mileage of $445 and office expenses of$5,247,when multiplied by 0.1758, equals$20,902.23. Total Indirect Cost=$20,902.23 Staff Travel/Mileage Mileage reimbursement for staff travel to and from correctional facilities and partner agencies is calculated based on an estimated 664 miles to be traveled at a rate of$0.67 per mile. Total Staff Travel/Mileage=$445 PARTICIPANT WAGES(WAGE+TAX) Participant wages include the payment of wages ($17.25/hr) for participants completing work as part of the program (70 hours x 20 participants). These wages cover both the base wage and associated taxes for program participants who are employed in various work-related assignments. s $17.25/hour x 70 hours+ 12.63% (tax rate) _$27,200 total for 20 participants Total Cost for 20 Participant Wages=$27,200(including taxes) EXHIBIT D- BUDGET NARRATIVE EXHIBIT 2 PARTICIPANT TUITION ASSISTANCE The program provides$1,000 in financial support for tuition and related expenses for participants pursuing certificate programs or post-secondary education. These funds are essential for allowing participants to further their education and gain skills that will help them succeed in the workforce. Total Participant Tuition Assistance =$20,000 SUPPORTIVE SERVICES Supportive services are designed to assist participants with their incidental needs, removing barriers to employment, and ensuring they can successfully complete the program. Supportive services may include: Financial assistance for transportation,government IDs, or other necessary resources. Any supportive services payment will be provided in the form of a gift card or directly paid to an appropriate third party. Total Supportive Services ($200 x 20 Participants) =$4,000 PARTICIPANT PROFESSIONAL SERVICES This category covers the costs of professional services, such as career readiness workshops and wardrobe assistance, provided to participants to ensure they are equipped for the job market, These workshops cover topics like job search skills, interview preparation, and workplace success strategies. Wardrobe services provide each participant with the necessary interview attire, including one professional outfit and two business casual outfits (including accessories and shoes)for interviews and on-the-job use. For 20 participants, the cost for wardrobe services is$200 per outfit,totaling$4,000.00. Additionally,the program includes workforce and life skills workshops for participants. These workshops focus on topics such as self-assessment strategies, resume building,job search skills, pre-interview preparation, interview techniques, workplace success, work culture, time management, and financial literacy. Each cohort will participate in 5 workshops,with each workshop costing $600.The total cost for the 10 workshops total over 12-months is$6,000.00 Total Participant Professional Services (Workshops/Wardrobing) =$10,000.00 TOTAL OPERATING EXPENSES:$179,098 INDIRECT COSTS(17.58%per NICRA with U.S. Dept.of Labor):$20,902.23 TOTAL BUDGET:$200,000 EXHIBIT D- BUDGET DGET NARRATIVE EXHIBIT 2 ADDITIONAL BUDGET INFORMATION Program staff will document and track requests, approvals, and payments of Participant wages to verify eligibility, ensure that individual participants do not exceed the$1,830.60 maximum wage payment,and that the total line item budget is not exceeded. If participants are gaining paid work experience off-site with a partner, the partner will report hours to Working Wardrobes, with all participants- no matter their worksite- being considered part-time, temporary employees of Working Wardrobes. Payments will be made directly to participants in the form of company checks or direct deposit, and no cash will be distributed. Tracking and Documentation All Participant Supportive Services payments for transportation and other incidental needs, addressing barriers to employment, and Participant Skills Development(Training)tuition and training-related expenses, will be carefully controlled by program staff to maintain fiscal integrity and adherence to the program budget. Gasoline and public transportation assistance will be provided to clients in the form of gas company debit cards or bus line pass cards,which will be distributed to participants once eligibility and need are confirmed by a Career Navigator. The need and value of other Supportive Services and Skills Development (Training)expenses will be documented through bills, invoices, receipts, quotes, or other supporting documents secured by program staff or participants and confirmed with the appropriate vendor prior to payment.All payment requests will be initiated by the program's Career Navigator, reviewed and approved by the Client Services Manager and/or Director of Client Services before disbursements are issued. Subcontracting Working Wardrobes attests that no duties or work related to this program will be subcontracted or assigned to any other organization, consultant, or person without the prior written consent of the City. EXHIST O- BUDGET NARRATIVE EXHIBIT 2 CITY OF SANTA ANA BUDGET FORM 2025-2026 Organization Name:Working Wardrobes for a New Admin Cost Total Program Total WIOA Match/In Kind Start (Not to Exceed Cost Cost 10% -- .... 1.Client Services Manager(,21 FTE) $15,750.00 $15,750.00 2.Career Navigator(1 FTE) $54,080,00 $54,080.00 3.Client Services Coordinator(.25 FTE) $10,500.00 $10,500.00 4.Wardrobe Specialist(.15 FTE) $8,112.00 $8,112.00 1.Client Services Manager(.25 FTE) $4,410.00 $4,410.00 2.Career Navigator(1 FTE) $15,142.40 $15,142.40 3,Client Services Coordinator(.25 FTE) $2,940.00 $2,940.00 4.Wardrobe Specialist(.15 FTE) $2,271.36 $2,271.36 Total Personnel Salaries&Benefits $o.001 113,205,76 113,205.76 $0.00 �ri e Rent Utilities Phones Internet Fees Parking Fees Security Maintenance Insurance Equipment rental fees Accounting Services Vehicle lease Office expenses(consumables) $5,247.00 $5,247.00 Legal Services Auditing Services Indirect Cost $20,902.24 $20,902.24 Staff Training Staff Conferences Staff Travel/Mileage $445.00 $445.00 Participant Wages(wage+tax) $27,200.00 $27,200.00 Participant Tuition Assistance $20,000.00 $20,000.00 Supportive Services $3,000.00 $3,000.00 Participant Incentives $1,000,00 $1,000.00 Participant Professional Services $9,000.00 $9,000.00 (workshops/wardrobing) Total Operating Expenses $0.00 $86,794.241 $86,794.24 $0.00 GRAND TOTAL.(Personnel+Operating) $0.00 $200,000.00 $200,000.00 $0.00 EXHIBIT 2 1 CERTIFICATION REGARDING LOBBYING I f CERTIFICATION FOR CONTRACTS GRANTS LOANS and COOPERATIVE„AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for Influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the ' awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities" in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subreciplent's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Working Wardrobes Rebuilding Careers for Youna Adults Grantee/Contractor Organization Program Title ig Kature Bonn! Pomush _ Name of Certifying Official Signature EXHIBIT E E EXHIBIT 2 i I E DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: Bonn! Pom sh Chief Executive Officer Name of Contractor: worklnr Wardrobes for a New Start Contractor Number: A-2025- Date: July 1l 2025- June 30, 202G, _ The Contractor shall insert in -the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification; Place of Performance (include street address, city, county, state, zip code for each site): 2000E. McFadden Ave„ Santa Ana, CA 927O Address i f i EXHIBIT F I i EXHIBIT 2 Certification IRe ar K Drug Tree Workplace ftifirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act,the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplaco Act. I CERTIFICATION A. The contractor certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition, (b) Establishing a drug-free awareness program to inform employees about-- i (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug-free workplace; (S) Any available drug counseling, rehabilitation, and employee assistance program; and j (4) The penalties that may be imposed upon employees for drug I abuse violations occurring in the workplace; I (c) Making it a requirement that each employee who will be engaged in II the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract,the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. EXHIBIT F EXHIBIT 2 l i (a) Notifying the U.S, Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction, (f) Taking one of the following actions, within 30 days of receiving notice E under subparagraph (d)(2), with respect to any employee who is so convicted - i (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free i workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). i B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of workto be carried out with the grant funds (including street address, city, county, state, and zip code). The contractor further certifies that, if it is subsequently determined That additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban i Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" farm, l 3 Date (Pr gram Operator Signature EXHIBIT F EXHIBIT 2 Certification Reeardin Debarment,Suspension,Ineligibility ao Voluntary Exclusion ' Lower Tier Covered Transactions This certification Is required by the regulations Implementing Executive Order 12549,as amended Nonprocurement, Debarment and Suspension,2 CFR Part 2998,Subpart C,Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26,1988, Federal Register,Vol.58,No. 102 (Pages 19160-19211),and subsequently amended in 81 Federal Register 25585. i (Before completing certification,read Instructions which are an integral part of certification) 1. The prospective primary participant,(Le.grantee) certifies to the best of its knowledge and belief, that it and its principals; i a. Are not presently excluded or disqualified; I I i b. Have not been convicted within the preceding three years of any of the offenses listed 1n 2 CFR 180.800(a)convicted or had a civil Judgment rendered against them for one of those offenses within that time period, c, Are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal,State or local)with commission of any of the offenses listed in 2 CFR 180.800(a); and d. Have not had one or more public transactions(federal,State or local)terminated within the I preceding three years for cause or default. i 2. Where the prospective primary participant is unable to certify to any of the statements In this certification,such prospective participant shall attach an explanation to this proposal. I Wor!Ling Wardrobes for a New Starts Grantee/Contractor Organization I I Bonn!P mush,_Cttief Executive Officer_ _ 1 Name and Title of Official Authorized to Certify On Be ha If of the Grantee Date EXHIBIT G EXHIBIT 2 i 3 I 0 INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal,the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification,in addition to other remedies available to the Federal Government,the©apartment of Labor(DOL) may pursue available remedies,Including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal i assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms"covered transaction","debarred","suspended","ineligible',"lower tier covered transaction","participant", "person", "primary covered transaction", "principal","proposal",and "voluntarily excluded", as used in this cause,have the meanings set out in the Definitions and Coverage sections of rules implementing Executive order 12549. You may contact the person to whom this proposal Is submitted for assistance in obtaining a copy of those regulations, i S. The prospective recipient of Federal assistance funds agrees by submitting this proposal that,should the proposed covered transaction be entered Into,it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended, declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal,that it will Include the clause title"Certification Regarding Debarment,Suspension, Ineligible,and Voluntary ' Exclusion" from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. S. Except for transactions authorized under paragraph 5 of these instructions,if a participant in a covered transaction knowingly enters Into a lower tier covered transaction with a person who is suspended,debarred, ineligible,or voluntary excluded from participation in this transaction,in addition to other remedies available to the Federal Government,the DOL may pursue available remedies,including suspension and/or debarment, EXHIBIT G EXHIBIT 2 Assurances & Certifications Selected providers will be required to sign and submit"actual"assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot,this proposal will be automatically rejected.Please initial each box. AM I am authorized by my Board of Directors,Trustees, other legally qualified officer,or as the owner of this agency or business to submit this proposal, i We are not currently on any Federal, State of California, or local Debarment list. We wilt provide records to show that we axe fiscally solvent,if needed. We have,or will have,all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract. We have additional funding sources and will not be dependent on WIOA funds alone. Wo do or&IJI meet the applicable Federal,Stato,and local compliance requirements.These include,but are not limited to; ft Records accurately reflect actual perrbrmance. Maintain record confidentiality, as required. Reporting financial,participant, and performance data,as required. Comply with State and Federal fiscal and program activity audits. Complying with Federal and State non-discrimination provisions. Meeting requirements of Section 504 of the Rehabilitation Act of 1973. i Meeting requirements of the American's with Disabilities Act of 1990.(submit completed survey) Meeting all applicable labor law,including Child Labor Law standards. Agree to provide a drug free workplace. Agree to insure the City of Santa Arta through General Liability Insurance and Automobile Liability Coverage in the amount of$1,000,000.00 policy. Agree to provide all participants with Grievance procedures. Agrec to insure proposer's employees through Workers Compensation Tnwranm (including part-time employees) Procurement policies and procedures are in place and meet federal guidelines. We will no Place a youth in a position that will displace a current employee. Use WIOA money to assist,promote, or deter union organizing. Use funds to employ or train of persons in sectarian activities. Use funds for youth in the construction,operation,or maintenance of any part of a facility to be used for sectarian instruction or religious worship. Use WIOA funds for activities that would interfere with or replace regular academic requirements for eligible youth who are not dropouts. Use WIOA funds to carry out programs funded under the School-to-Work Opportunities Act of 1994 unless the program(s)are only for youth eligible to participate under WIQA. Use WIOA money under this contract to purchase any equipment. I hereby assure that all of the above are trrxxe. Chief Executive Officer 5/8/2025 nature Title hate i EXIIIllyr IX EXHIBIT 2 Nvot-14krillif Nvardrobes C5 April 1, 2025 Sandy Barba, WDB Staff City of Santa Ana —Santa Ana WDB 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 RE: REQUEST FOR PROPOSALS NO. 25-019A FOR YOUTH SERVICE PROVIDERS Dear Ms. Barba: Working Wardrobes for a New Start respectfully submits the following proposal in response to the above referenced Request for Proposals. Working Wardrobes is a tax-exempt private nonprofit organization under Section 501(c)(3) of the Internal Revenue Code. I hereby certify that as Chief Executive Officer of Working Wardrobes, I am authorized to make legally binding commitments for the organization. Thank you for your consideration of our proposal. We look forward to joining the Youth Service Provider Network (YSPN) to support youth career development through our proposed Rebuilding Careers Program for Young Adults. Sincerely, *� vu"/ Bonni Pomush Chief Executive Officer 2000 E. McFadden Ave. • Santa Ana, CA 92705 • (714) 210-2460 • www.workingwardrobes.org SERVICES PROVIDED 2 EXHIBIT 2 Introduction: Rebuilding Careers Program for Young Adults Working Wardrobes for A New Start ("Working Wardrobes") proposes delivering workforce development services to twenty (20)out-of-school youth (ages 16-24) through its Rebuilding Careers Program for Young Adults, Eligible participants will meet specific risk criteria, including but not limited to being a dropout, experiencing homelessness, being a foster youth, parenting youth,justice-involved, disabled, or low-income and needing additional assistance. The program will provide job readiness training, skills development, supportive services, and paid job training and employment opportunities,all designed to help underserved, out-of-school youth successfully connect to employment, education, training, and support services. Participants will also gain access to WIOA-approved certifications and skills training in high-demand industries, with tuition assistance to cover associated costs.The goal is to prepare youth for long-term career success by equipping them with the necessary skills and resources. The initial program term will span twelve (12) months, ensuring comprehensive support throughout the participants' career development journey. Working Wardrobes is confident in its ability to enhance its impact and broaden service availability for the underserved population of out-of-school youth. Participant Eligibility 100%of participants will be out-of-school Santa Ana youth, ages 16-24, who are low-income and face significant barriers to entering the workforce.These barriers may include being transitional-age foster youth, experiencing homelessness, involvement with the justice system, or facing additional challenges such as basic literacy deficiencies, school dropout, runaway status, or parenting, Youth who are pregnant or parenting, offenders, or youth with disabilities requiring additional support to complete an educational program or secure and maintain employment are also eligible. All participants must be authorized to work in the United States. Outreach and Participant Identification Working Wardrobes will recruit participants through partnerships with mission-aligned organizations serving transitional-age foster youth, youth experiencing homelessness, and justice-involved youth. Recruitment will also occur through our core Rebuilding Careers workforce skills training program by identifying eligible youth already enrolled in our services who would benefit from this specialized program. Additionally, Working Wardrobes will leverage our network of more than 185 government, social service, educational, and faith-based partners throughout Orange County, many of whom regularly refer youth to our services. Intake and Assessment Working Wardrobes will implement a comprehensive intake process to verify participant eligibility, ensure understanding of the program's services, and assess commitment to achieving personal and employment goals, in alignment with the City of Santa Ana's RFP No. 25-019A.This process includes an objective evaluation of each participant's academic skills and service needs through the administration of the online Test for Adult Basic Education (TABE) or CASA assessment tool.Youth needing tutoring or remedial support in literacy or numeracy will be referred to community partners for additional resources. Upon confirmation of eligibility, participants may also complete the 0*NET Career Assessment to inform their individualized 3 EXHIBIT 2 career development plan. All participants will be co-enrolled in Workforce Innovation and Opportunity Act(WIOA) services through the Orange County Workforce Solutions Centers network. Upon completion of intake and assessment, Working Wardrobes will deliver the following program services to participants: Career Coaching, Exploration,and Mentorship Each participant will work with a full-time Career Navigator who will assess their basic skills, interests, abilities, and values. Using tools like True Colors, 0*NET Online, and a career inventory, the Career Navigator will help set life and employment goals, creating an Individualized Employment Plan (IEP)that outlines steps for career advancement and identifies immediate needs such as housing, legal, and health support.The Career Navigator will connect participants to essential federal, state, and local assistance programs, providing compassionate, individualized guidance. Biweekly meetings will review progress, revise goals, and provide additional support as needed to help participants reach their personal and professional objectives. In addition, participants will benefit from B-Unbound, an online platform utilized by Working Wardrobes that connects clients with supportive adult mentors for networking and job shadowing. Facilitated by the Career Navigator, this platform will offer youth the chance to engage directly with volunteer professionals—referred to as "Supportive Adults" by B-Unbound—in their fields of interest.Through job shadowing, mock interviews, guided discussions, and personalized career coaching, participants will engage with their Supportive Adults in up to five interactive sessions.These interactions will provide a deeper understanding of potential industries, including STEAM, healthcare,green jobs, and more, while offering valuable insights, connections, and enhanced professional skills to help them navigate the modern workforce. Participants will also receive ongoing support from a dedicated team of volunteer Career Coaches who will assist with resume building, communication and interview skills, labor market analysis, and career opportunity identification. Complementing these efforts will be the state-of-the-art Working Wardrobes Job Search Lab, located at the Career Success Center in Santa Ana. Equipped with computers, printers, and other essential resources,the lab will enable participants to create resumes, research job opportunities, and access the tools they need to support a successful job search. Paid Work Experience: The program will connect participants to valuable paid work experience opportunities at host sites within high-demand industries, including manufacturing, information technology, hospitality, and healthcare. If awarded, Working Wardrobes will establish worksite options by leveraging its Board of Directors—who represent a diverse range of industries in Orange County--along with existing corporate partners, prominent funders in sectors like healthcare and finance, and volunteer professionals contributing their time and expertise through the B-Unbound mentorship platform. 4 EXHIBIT 2 Over the course of the contract term, 20 youth will complete up to 70 hours of paid work experience, which includes workforce readiness training and on-the-job experience. Working Wardrobes will also leverage its social enterprise division, including The Hanger Outlets (thrift stores), the Donation Center, and the Career Success Center, to provide in-house work experience opportunities for participants ages 16-17, as well as those whose interests align with retail, logistics, and customer service. Notably,these in-house roles within the organization can be tailored to meet the needs of participants who may feel unprepared for immediate placement in more traditional work environments offered by worksite partners. This flexibility allows participants to gradually build their skills and confidence in a supportive environment. Through paid work experience, participants will build both technical and soft skills—including time management,teamwork, problem-solving, and decision-making—that are transferable to future employment. Support from this funding will allow the following activities to take place: • Enrolling and onboarding 20 out-of-school youth into the WIOA-funded program and the Working Wardrobes Rebuilding Careers for Youth Program. • Providing paid workforce readiness workshops before and during the WPX experience. • Matching youth participants with paid work experiences of on-the-job training at host sites within high-demand industries and/or at one of four Working Wardrobes locations, based on their interests and strengths. Working Wardrobes locations include two Hanger Outlets (thrift stores), one Donation Center, and the Career Success Center. (Note: paid training and work experience will total 70 hours for participants.) • Providing concurrent soft skills training and support through financial literacy workshops, personalized wardrobing appointments (where each participant receives one professional outfit), and referrals to additional resources to help address other employment barriers. Connection to WIOA-Approved Certifications/Training: In addition to offering paid work experience, a core element of the program is the support provided by the Career Navigator in identifying and enrolling participants in appropriate training and certification opportunities. The Career Navigator will assist program participants in selecting and enrolling in WIOA-approved certification or skills-training programs that align with their individual career goals.This guidance is based on thorough assessments and personalized career path plans, ensuring that each participant receives tailored support to advance their professional development. Opportunities for certifications in high-demand industries, including Trades (Construction), Manufacturing, Information Technology, Culinary Arts, and Transportation (Truck Driving), will be prioritized. In collaboration with WIOA Service Navigators, the Career Navigator will connect participants with approved training providers in high-wage, high-demand industries such as construction, manufacturing, IT, culinary arts, and transportation, and offer up to $1,000 in tuition assistance. Participants may begin earning their certification while gaining paid job experience or after completing it.The Career Navigator will offer ongoing support to ensure a smooth transition into these programs, empowering participants to succeed in their skills development and career advancement. 5 EXHIBIT 2 Workshops: During their time in the program, youth will take part in interactive workshops on topics such as Resume Skill Building,Job Search and Interview Skills, Power of Your Image, Navigating Success in the Workplace, and Financial literacy. Each workshop will be approximately two hours in duration, with 10 total workshops provided over the one-year program term. All workshops will be conducted at the Working Wardrobes Career Success Center in Santa Ana. Job Search Navigation: The program's dedicated Career Navigator will work closely with Workforce Solutions Centers, the State Employment Development Department, the Orange County Business Council, Chambers of Commerce, employment agencies, and local employers to identify job opportunities for participants, focusing on high-demand occupations.The program's goal is to help participants secure ongoing employment as soon as possible, particularly for those enrolled in skills training programs or post-secondary education, to help them achieve financial stability. The Career Navigator will match participants with job openings based on their skills, interests, and training. They will also support participants'job search by assisting with job applications, referring them to job openings, and providing coaching and encouragement to help them succeed in securing employment. Additionally, Working Wardrobes will host periodic in-person Hiring Events, offering networking opportunities with local employers to facilitate access to available job openings. Supportive Services: The program will provide direct financial aid to help participants address transportation needs, such as gasoline debit cards and bus passes, and other incidental needs that remove barriers to employment(e.g., identification/credentials, background checks,grooming, etc.).These services will support participants' ability to access necessary services and employment opportunities Each participant will also receive a professional outfit (suit, shirt or blouse, shoes, and accessories)for interviews and job placements, helping them build confidence and make a strong first impression with potential employers.They will receive personalized assistance from our Wardrobe Specialist to select outfits that meet their needs. Fallow-Up Services: All youth participants will receive follow-up services for a minimum duration of 12 months after exiting the program. Whether or not participants have completed the full range of program services or secured employment, they will continue to have access to all Working Wardrobes activities.These follow-up services will be personalized to meet each individual's needs and may include leadership development, supportive services, and ongoing contact with employers to address any work-related challenges. During the follow-up period, participants will receive support with job development, career advancement, and further education opportunities, along with access to peer support groups and adult mentoring.The program will also track the progress of each participant in employment post-training, ensuring they achieve their goals, maintain employment, and continue to advance in their careers. 6 EXHIBIT 2 AGREEMENT STATEMENT Working Wardrobes for a New Start concurs with any and all provisions as contained in Exhibit 11 -Sample Agreement of the Request for Proposals (REP) NO. 25-019A for the Rebuilding Careers Program for Young Adults program. 7 EXHIBIT 2 FIRM AND TEAM EXPERIENCE Working Wardrobes for a New Start is a nonprofit organization founded in 1990,with a mission to help individuals overcome barriers to gainful employment. Over the past 35 years,Working Wardrobes has provided comprehensive workforce and life skills training,job placement assistance, and professional wardrobing to over 135,000 individuals.The organization primarily serves low-income individuals from marginalized groups, including persons of color,veterans, seniors,justice-involved individuals, and those who have faced major life crises such as homelessness, substance abuse, domestic violence, chronic illness, and long-term unemployment. Experience with Youth Populations: Working Wardrobes has a longstanding commitment to serving working-age youth, particularly in recent years, where 49%of the clients served in 2024 were youth. Over the past five years in particular, the organization has expanded its reach and expertise to this population, delivering tailored support that address the specific challenges faced by youth through our select service programming, offering workshops and wardrobing experiences.The Rebuilding Careers Program for Young Adults will leverage Working Wardrobes' extensive experience in youth workforce development and its successful track record of working with youth in Orange County and the surrounding regions of Southern California. This funding will allow us to deepen the service levels to out-of-school youth providing a full-service, case management model with added services such as work experience and skill-based certification programs through the support of a full-time Career Navigator. Relevant references for similar projects performed for state and/or similar government clients are provided in Attachment B. Program Staffing A total of 1.61 Full-Time Equivalent(FTE)employees will be dedicated to this program, ensuring that the necessary staff resources are available to support its implementation and success. The following positions from Working Wardrobes will be assigned to the Rebuilding Careers Program for Young Adults: • Client Services Manager(0.21 FTE) • Career Navigator(1 FTE) • Client Services Coordinator(0.25 FTE) • Wardrobe Specialist (0.15 FTE) These staff members are well-qualified to fulfill their responsibilities and execute the services required for the program. Each position's specific responsibilities are outlined in the Budget Form and Budget Narrative. Program Manager The supervising Project Manager for this program will be Bianca Herrera, Director of Client Services at Working Wardrobes. Bianca will oversee all aspects of the program's implementation and will serve as the primary point of contact for the City. Her experience and expertise in client services and program management make her an ideal candidate to manage this program. 8 EXHIBIT 2 Bianca Herrera: Director of Client Services, Proposed Program Manager Email: biancah@workingwardrobes.org Phone: 714-210-2460 Bianca's resume, which includes her relevant experience and job descriptions for roles to be filled for the program (Client Services Manager, Career Navigator, Client Services Coordinator, and Wardrobe Specialist) are included with this Statement of Qualification (SOQ). The corporate headquarters and Career Success Center of Working Wardrobes are located at 2000 F. McFadden Ave., Santa Ana, CA 92705, serving as the primary location for program activities. 9 EXHIBIT 2 PROPOSED WORK PLAN AND TIMELINE All program activities and services will be conducted and available to participants on an ongoing basis throughout the program period.The following activities will be offered, with milestones and outcomes to be achieved as outlined below, and cumulative outcome metrics to be reached by the contract end date: Number of participants Activity Milestone Q1 Q2 Q3 Q4 Total WIOA/Rebuilding Participants complete 5 10 5 0 20 Careers Program program intake process enrollment including WIOA co-enrollment and complete assessments Rebuilding Careers Participants complete paid 0 5 10 5 20 Workshop Series workforce readiness skills Completion 5 topics) workshops Credential Enrollment Participants enroll in a WIOA 0 9 9 18 (80%of program approved postsecondary enrolled) credential or secondary school diploma training program Credential Attainment Participants receive a WIOA 0 0 6 6 12 (67%of credential approved postsecondary enrollment) credential or secondary school diploma training program Measurable Skill Participants demonstrate 0 3 3 6 12 Gains (67%of measurable skill gains credential through assessments and enrollment) feedback Post lExit Indicators I Q2 Q4 Employment Rate Participants secure 14 13 (Q2-70% and Q4-65% employment (post-exit, of program tracked during the second enrollment) fourth quarter after exit.) Median Earnings Participants earn a median 14 salary of$4000/mth or $23/hr(post-exit tracked during second quarter after exit.) NOTE: Quarter 1 will be utilized as a program preparation period to hire and orient program staff, establish program services protocols, and initiate relationships with correctional agencies, training providers, and educational institutions. 10 EXHIBIT 2 COST PROPOSAL Proposer Name: Working Wardrobes for a New Start Program Title: Rebuilding Careers for Young Adults Proposed Fixed Rate Fee:$200,000 Estimated Payment Schedule Quarter Amount(Totaling$200,000) 1 $50,000 2 $100,000 3 $50,000 4 TOTAL REQUEST: $200,000 TOTAL PERSONAL SALARIES AND BENEFITS, INDIRECT COST,AND TOTAL OPERATING EXPENSES: See Budget and Budget Narrative 11 EXHIBIT 2 BIANCA HERRERA Cell: 562-235-7326 Linkedln: Email: PROFESSIONAL SUMMARY A servant leader with 10+years of Human Resources management experience. Additional 12+years of Training and Development experience in the non-profit sector.Adept at developing and administering programs and services that result In a high-performing and motivated work culture. Effective collaborator that focuses on nourishing strong working relationships while building consensus with business partners at all levels. Skilled in the development of communications&training programs that address performance gaps and achieve department goals. Driven and passionate about coaching and mentoring people that impacts morale,emphasizes accountability and aids in the achievement of professional/personal goals. SKILLS & QUALIFICATIONS Government Contract Management/HR Policies, Procedures & Best Practices / Full-Cycle Hiring Process/ ATS System Management (Taleo) / Employee Relations / Professional Development /Team Building /Curriculum Development/ Facilitation & Public Speaking/Volunteer Management Strong Computer Skills (System implementation management, Microsoft Office Suite, Canva Design, Share Point, Galaxy Digital, HRIS Systems) Work Experience DIRECTOR OF CLIENT SERVICES NOV 2023-PRESENT Working Wardrobes—Santa Ana, CA • Oversee the Client Services Division including Career Navigation Career Development and Wardrobing departments with a team of 18 staff and dozens of regular skill based volunteers. • Responsible for driving revenue and managing expenses for multiple contracts and revenue streams • Oversee the development of effective programming that address the current employment trends and needs of our clients working towards maintaining gainful employment. SENIOR MANAGER OF CLIENT SERVICES AUG 2023-PRESENT Working Wardrobes—Santa Ana, CA • Oversee the Career Development,Career Navigation and Wardrobing teams. • Oversee curriculum development,planning an execution of all career development events. CAREER SERVICES MANAGER JULY 2022-AUG 2023 Working Wardrobes—Son to Ana, CA • Managed the Career Development team including 12 volunteer Career Coaches and 1 Coordinator to provide workforce readiness educational programming to clients and community partners. • Revamped curriculum for 7 training topics including presentation and written materials. • Tripled the number of services from the previous year in the first 6 months of the present year. VOLUNTEER&INTERN MANAGER DULY 2020-JULY 2022 Working Wardrobes—Santa Ana, CA • Recruited,onboarded,co-managed volunteers and interns • Volunteer program included 1140 volunteers with over 9,000 hours of service at 7 locations(including virtual) around Orange County in 2020. • Rebuilding infrastructure by launching new Volunteer Management System in Summer 2021 12 EXHIBIT 2 HUMAN RESOURCES DIRECTOR SEPT 2016—MAR 2019 Hyatt Regency Newport Beach-Newport Beach, CA • Managed all aspects of Human Resources functions including recruitment,training,employee relations, workers'compensation,medical benefits and payroll. • Successfully renegotiated compensation contract with outside hiring agency resulting in increased take-home earnings for agency workers with minimal impact to property costs. ASSISTANT HUMAN RESOURCES DIRECTOR OCT 2013—SEPT 2016 Hyatt Regency Huntington Beach Resort&Spa—Huntington Beach,CA • Lead HR partner on the successful launch and training of new time-keeping&payroll system (Kronos) including training of 80+managers and new biometric time clock training for all employees. • Spearheaded the design and execution of a seasonal guest service training program for 250 colleagues annually that helped maintain service scores in the top 5 regionally. HUMAN RESOURCES MANAGER OCT 2011-OCT 2013 Hyatt Regency Huntington Beach Resort&Spa—Huntington Beach, CA HUMAN RESOURCES MANAGER AUG 2010-OCT 2011 Hyatt at the Bellevue—Philadelphia, PA TRAINING MANAGER OCT 2009—AUG 2010 Andaz West Hollywood(Hyatt Hotels)-West Hollywood, CA TRAINING MANAGER MAR 2007—OCT 2008 University of Southern California—Auxiliary Services Las Angeles, CA EDUCATION University of California, Irvine Bachelors of Science,Sociology CERTIFICATES Instructional Design Certificate Total Trainer Certificate—Facilitating Training Association for Talent Development(ATD) Association for Talent Development(ATD)— issued—September 2018 Orange County Chapter Issued- November 2018 ASSOCIATIONS Member—National Career Development Association June 2022-Present Prior Member-Association for Talent Development(ATD)—Orange County Chapter March 2020 13 EXHIBIT 2 11 C)r114-in Wardrobes Career Navigator—Youth Services Position location: Santa Ana, CA Status: Non-Exempt, Full-time Salary Range: $ 24-$261hr Reporting to: Career Development Manager Travel requirements: 15% Local travel by car Remote Work: This position is eligible for remote work. 9180 Work Schedule: This position is eligible for a 9/80 Alternative Work Schedule. Description: You may not be considering a career in the nonprofit world, but your heart and soul might be telling you otherwise. Maybe you've been reevaluating your greater purpose both personally and professionally. Your inner voice keeps telling you that you should be getting so much more out of your career.With all this global uncertainty, you might be thinking the best thing to do is just stay put. Keep in mind that most successful people in this world flourish in tough times. Why shouldn't you? Maybe it's time for you to combine your purpose with your talents and move forward in a new direction.A direction that enhances your career growth by providing you the pathway to reach your fullest potential and encourages you to thrive. Imagine yourself having a direct, positive impact on the lives of underserved young adults as they overcome extraordinary barriers so they can achieve the dignity of work and feel the power of a paycheck. As a Career Navigator—Youth Services, you will serve as a supportive guide to the under/unemployed through the tough terrain in an overwhelming employment landscape. You will be working primarily with out-of-school youth between the ages of 16-24 who may also be experience barriers such as homelessness,justice-involved and involved in foster care.You will directly impact the organization by identifying the unique challenges of each individual and creating opportunities for people to excel. The work you do will directly impact your personal & professional growth in the relationships you make with top employers in the community and within the organization. In the first 90 days you will conquer the following: -Understand the required metrics driven by grant specifications and how they impact the success of the program. - Identify critical needs gaps for our clients by conducting initial intakes and assessments. Create a customized Individualized Employment Plan (IEP) roadmap for clients outlining career readiness plans that increases client engagement and lead them to achieving their career goals. -Create new partnerships with employers in industries that match the skill set and interests of our clients that offer meaningful employment opportunities. 2000 E.McFadden Ave Ste. 100 Santa Ana, CA 92705- - Phone: 714-210-2460 14 EXHIBIT 2 NVork-ling Wardrobes -Foster and develop relationships with community partners to increase our client pipeline and widen our supportive services network. - Become an advocate for our clients and champion of our organization by representing us at weekly/monthly community networking meetings & events. - Develop a communication plan that identifies efficiencies in sharing resources between like programs within the organization. Facilitate workforce readiness workshops in a small group setting. If this is you, let us help you growl You're someone who is relatable to the clients we serve either by experience or empathy of their current situation. You have experience working with working age youth. You have a can-do attitude and a service-oriented spirit. You can listen with intent, communicate effectively, and plan with precision. You have a knack for fostering new relationships and have your ear to the ground when it comes to community resources that serve they young adult population. You are proficient in computer skills and like to take on the challenge of learning new systems software. Your ability to read, write and/or speak in a second language, particularly Spanish, is highly coveted. You will be able to pass a background check to enter the Orange County jail system to facilitate curriculum and attend outreach events. You've got a good driving record with a reliable vehicle. 20% of the time you will be traveling locally to meet clients and community partners. About Us At Working Wardrobes, we help remove barriers to gainful employment. Our guiding philosophy is a belief that people are more powerful than the barriers they face and that all clients share a common desire to achieve success. The greatest measure of their success is hearing a client say, "I got the job!" We empower our team to also achieve career success. As a team, we work hard, have each other's back and think creatively to achieve our goals. Here's your Call To Action! We hire talented people based on evidence of your accomplishments and cultural alignment. If you've read this far, we invite you to apply so you can have the opportunity to do the same. Resumes are standard but we're more curious about how you answer our assessment questions you'll find in the application process. Describe your passion for helping the underserved working age young adult community? What is the most significant impact you have had in your currentfformer role? *Please note:Submitting well thought out responses to these questions will prioritize a response from us. 2000 E. McFadden Ave Ste. 100 Santa Ana, CA 92705- -Phone:714-210-2460 15 EXHIBIT 2 NvorlArkillor Nvardrobcs Client Services Program Coordinator Position location: Santa Ana, CA Status: Non- Exempt, Full-time Salary Range: $21-$23/hr Reporting to: Client Services Manager Travel requirements: 15% local travel by car, mileage reimbursement available Remote Work: This is position is eligible for remote work. 9-80 Work Schedule: This position is eligible for a 9-80 Alternative Work Schedule. DESCRIPTION The Client Services Program Coordinator reports directly to the Client Services Manager and is responsible for administrative duties relating to the Client Services team. The Program Coordinator is responsible for coordinating all matters concerning daily operations that involve participants (clients) in our programs including;screening referrals, scheduling client appointments, making reminder phone calls, directing clients inquiries to the appropriate program, creating and distributing training schedules,workshop flyers and sign-in sheets, correspondence with partner agencies, data entry,filing,coordination of special events with other duties as assigned. (Including assisting at the front desk reception area with the phones and visitors on occasion.) The Client Services Program Coordinator is professional,well organized, has excellent MS Office skills and has a desire to be proactive and create positive experiences for others as the voice and face of Working Wardrobes' Client Services Department. Professional interpersonal skills, interaction and follow-up with all program participants is an essential function of this important position. DUTIES AND RESPONSIBILITIES Client Services Program Coordinator has direct client contact and responsibility for furthering awareness of Working Wardrobes to serve more individuals in our community including: ADMINISTRATIVE • Perform office tasks such as;answering incoming calls from potential and current clients,filing and file management, creating PowerPoint presentations,tracking client information and data entry through various systems,set- up room for meetings, order supplies and supportive service cards • Arrange and assist with virtual courses using Zoom,WebEx or other virtual platforms • Develop and maintain external agency partnerships with a goal of increasing revenue for the organization • Maintain operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures in accordance with all grant and contract requirements • Participate in weekly staff and team meetings, required training and other programs as requested. • Communication with clients by conducting screenings and scheduling appointments. • Serves as a liaison to volunteer Career Coaches by onboarding and managing their schedule. • Greets and welcomes all clients for scheduled appointments • On occasion will serve as back-up to the front desk, answering and directing calls that are forwarded from the main phone line • Event scheduling,execution,and evaluating for improvement and success for graduations, client workshops, and training Updated March 2025 16 EXHIBIT 2 KEYS TO SUCCESS: To excel in this role,you must possess the ability to collaborate, identify opportunities to support and grow our organization's mission through clients, agency partners and the community. Go above and beyond to ensure that our clients and volunteers are provided the guidance and oversight they need to succeed, including; • Service Oriented-This position must embrace diversity as he/she will be working with clients of different ages from many different backgrounds. This will require outstanding interpersonal skills as you adapt your approach to effectively communicate with clients,donors,and agency partners • Time management-Outstanding time management skills to meet project deadlines, complete tasks with proficient organization and communication skills • Collaboration-Thorough attention to detail is required as you will collaborate with clients, staff, donors and partner agencies to meet the needs of clients through our programs referred to Working Wardrobes client services REQUIREMENTS: Education and Experience. • At least 3f years in related administrative experience, preferably with client/customer facing contact. • Proficient in computer skills including all applications in Microsoft Office and standard office equipment • Must be able to accept directives,uphold programmatic procedures and protocol,work well under challenging circumstances, be flexible and adaptable, able to communication issues and concerns as well as offer solutions to the direct supervisor and leadership team • Demonstrated work experience with public assistance recipients, low-income job seekers,veterans and recently incarcerated individuals is desired Skills Sec: • Bilingual English/Spanish highly desirable • Excellent written and oral communication skills with the ability to meet deadlines. • Self-starter with exceptional time management skills and ability to multi-task • Demonstrated excellent verbal and written communication skills • High level proficiency in web-based real-time/video communication systems(i.e.Zoom) • Ability to create, organize and deliver presentations to all constituents including clients, employers, partner organizations and donors. • Reliable transportation to attend community events; mileage reimbursement is available PHYSICAL.REQUIREMENTS • Able to remain in a stationary position (both sitting and standing)50%of the time • Able to move about inside the Career Center to access file cabinets, greet clients and volunteers • Able to operate office equipment;computer, calculator, copy/scanner machine and fax machine • Able to move equipment and supplies weighing up to 25 pounds for various events • Abe to move,traverse- move to access documents,files,supplies, etc. • Frequently communicate with clients, donors and volunteers who have inquiries about the organizations mission and services with the ability to exchange and communicate accurate information BENEFITS: In addition to a competitive salary,we offer a comprehensive benefits package that includes medical, dental and vision coverage for up to 80%on a base plan for the employee as well as generous paid holiday,sick and vacation. Life insurance and additional supplemental benefits are also offered. Updated March 2025 17 EXHIBIT 2 Nvorll-killor Will A(11-obcs Wardrobe Services Specialist Position location: Santa Ana, CA Status: Non-Exempt, Full-time Salary Range: $ 24-$26/hr Reporting to: Career Development Manager Travel requirements: 15% Local travel by car Remote Work: This position is NOT eligible for remote work. 9/80 Work Schedule: This position is eligible for a 9/80 Alternative Work Schedule. DESCRIPTION: Reporting to the Career Development Manager,the Wardrobe Services Specialist is responsible for managing the daily operations of our Wardrobe department and all client wardrobe events offsite and onsite, and oversees a core group of 35 volunteers, including; a recruitment and training program for volunteers charged with inventory management and stock rotation, as well as personal shoppers that work directly with clients to dress them appropriately for the workplace. This position requires strong organization skills and fashion sense with experience in retail and inventory management that can plan and prepare for client wardrobing services. This experience directly impacts the ability to develop and maintain par levels by gender and size and maintain a clothing rotation schedule that allows items that have not been selected in Wardrobing to be sent to the Resale Stores for public sale. The Wardrobe Services Specialist will oversee clothing inventory management,floor and off-site location merchandising, and work with the Donation Center and Retail teams to rotate stock as appropriate. Collaboration is required with the Client Services team to plan veteran/client services and events;to plan off-site events; connect with nonprofit and community partners to generate and manage wardrobe service contracts;and work with the Development Team to establish and grow corporate partnerships for clothing donations. Additionally, this individual will play a lead role in the logistics of all client events including planning and execution,working closely with the People Operations Manager and Career Development Manager to ensure smooth and successful events. The Wardrobe Services Specialist is an essential part of a highly functioning Client Services team that serves a diverse client base of veterans, adults,youth,those changing career paths, and the underemployed that includes exceptional presentation skills to lead volunteer training and client workshops. For off-site success events,the Wardrobe Services Specialist must train groups of new volunteers in a short time period before the event begins to ensure success. Our Client Wardrobe Services is a significant revenue generator for the organization as well as a foundational client service. The Wardrobe Services Specialist will ensure Wardrobing meets all funding and contract requirements, engage in outreach efforts to partner agencies, strategic planning to increase revenue, and train and mobilize specialized groups of personal shopper volunteers. DUTIES AND RESPONSIBILITIES: The Wardrobe Services Specialist has direct client contact and responsibility for furthering awareness of Working Wardrobes in order to serve more individuals in our community including: 18 EXHIBIT 2 • Research and present new business opportunities including; business development intended to generate donations of unused professional attire from large corporations as well as local companies Client Services: • Relationship management with clients,vendors, donors,volunteers, and Working Wardrobes staff • Maintain daily client appointment scheduling, daily volunteer coverage schedule, daily and weekly statistical tracking,weekly report production,weekly and monthly billing of services provided. • Oversee the personal shopping services with clients and our volunteer personal shoppers;shop directly with clients in the absence of volunteers and assist as needed. • Facilitate client workshops on and off-site. • Ensure client service delivery is performed according to the organization's mission, policies, procedures, and service philosophy,Treat all clients and volunteers with dignity and respect. • Collect and track participant information in advance to ensure stock on hand is adequate to provide clients variety and options. • Coordinate wardrobe services with fellow colleagues to ensure a successful experience for all. • Establish strong client relationships that will extend into the future so that clients can return to the organization as speakers,advocates,volunteers, and donors. • Coordinate all referrals both to and from Working Wardrobes. Merchandising and Inventory: • Recruit,train and manage inventory assistance volunteers. • Ensure volunteers are merchandising the wardrobe area and offsite partner locations and keeping the mannequins and wardrobe options fresh and current. • Manage inventory at the Wardrobe Center to allow for trips to the off-site Donation Center to identify appropriate items. • Oversee,evaluate and recommend changes for client inventory flow in coordination with Donation Center staff. • Oversee stock levels and plan ahead to order new items when required, including for special events. • Work with the Donation Center team to prepare and execute annual inventory audit at the Career Success Center and Donation Center locations. Administrative Services: • Prepare promotional materials and both on-site and off-site displays. • Develop and maintain external agency partnerships with the goal of increasing revenue for the organization. • Develop presentations to retailers to increase product donations. • Weekly and monthly billing and reconciliation. • Generate daily and weekly statistical and production reports, • Maintain and update client and partner agency database, • Manage controllable costs to keep operations profitable. • Maintain operations by initiating, coordinating, and enforcing program,operational,and personnel policies and procedures in accordance with all grant and contract requirements. • Participate in weekly staff and team meetings, required training and other programs as requested. • Event scheduling, execution, and evaluating for Improvement and success. 19 EXHIBIT 2 REQUIREMENTS: Education and Experience: • Relevant degree, or a combination of directly related college course work and experience • Valid California Driver's License and reliable transportation. • Compassionate nature and understanding of clients' issues around appearance, privacy,and physical interaction.Ability to exercise discretion and uphold client confidentiality. • Excellent interpersonal,writing,and verbal skills with clients,colleagues,volunteers, donors, and others. • Professional demeanor and positive, upbeat attitude, • MUST be able to work evenings and weekends as needed. • Technical proficiency: MS Office (Word, Excel, PowerPoint, Publisher, database), office equipment • Demonstrated experience working with nonprofit organizations preferred is highly desired Skills Set: • Bilingual English/Spanish highly desirable • Demonstrated excellent verbal and written communication skills • High level proficiency in web-based real-time communication systems (MS Word, Excel,Access, and PowerPoint • Regular, predictable attendance is required • Reliable transportation to attend community events; mileage reimbursement is available PHYSICAL REQUIREMENTS: • This position requires regular moving,talking, hearing, reaching, lifting,grasping, pushing, pulling,and standing. • Must be able to lift 50 lbs.or more • Must be able to move and stock garment racks approximately five feet in height. • May occasionally be required to stoop, kneel, crouch, and climb ladders. • Vision abilities include close vision,color vision,depth perception, and ability to adjust focus. • Able to move about inside the Wardrobing Services and Donation Center areas to access file cabinets, clothing and shoe racks,dressing rooms,etc. • Ability to operate a motor vehicle • Able to operate office equipment such as a computer,calculator, copy machine and fax machine. • Regularly required to sit and stand for extended periods of time;talk, hear, and use hands and fingers to operate a computer and telephone keyboard; reach, stoop, kneel to install computer equipment on occasion BENEFITS: In addition to a competitive salary,we offer a comprehensive benefits package that includes medical, dental and vision coverage for up to 80%on a base plan for the employee as well as generous paid holiday,sick and vacation. Life insurance and additional supplemental benefits are also offered. As an Equal Opportunity Employer, Working Wardrobes does not discriminate against applicants or employees because of race, color, creed, religion,sex, national origin,veteran status, disability,age, citizenship, marital or domestic/civil partnership status, sexual orientation,gender identity or expression or because of any other status or condition protected by applicable federal,state or local law. I hereby acknowledge and certify I have read the above job requirements as well as physical demands of the position,please witness my signature below 20 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT A PROPOSER'S CERTIFICATION, PROPOSAL PRICING Certification - I certify that 1 have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. Working Wardrobes for a New Start Phone: 714-210-2460 Fax: 714-434-2870 LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS 2000 E. McFadden Ave Suite 100 Santa Ana, CA 92705 BUSINESS ADDRESS Bonni Pomush Chief Executive Officer PRINTED NAME OF AUTHORIZED AGENT TITLE bonnie@workingwardrobes.org SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS 33-0669145 FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) CITY OF SANTA ANA BUSINESS LICENSE NUMBER ('PLEASE PROVIDE IF AVAILABLE BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) City of Santa Ana RFP No,25-019A Page 64 of 101 EXHIBIT 2 � 1 CITY OF SANTA ANA ATTACHMENT B REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name:Youth Guidance Center Contact Individual: Mary Konrad Address: 601 S Lewis St Orange, CA 92868 Phone Number: 714-836-7533 EMAIL: MKonrad@ocde.us Contract Amount: $1,950 Year: 2024 Description of supplies, equipment, or services provided: Provide workforce readiness workshop series over the course of 4 days located at YGC providing a trained facilitator and materials. Hosted 5 participants for a wardrobing experience located at Working Wardrobes Career Success Center where clients received one full professional outfit. REFERENCE Customer Name: OCDE ACCESS Contact Individual: Jenna Quezada Address: 601 S Lewis St Orange, CA 92868Phone Number: 714-245-6601 EMAIL: jquezada@ocde.us Contract Amount: $21,000 Year: 09/2024-08/2025 Description of supplies, equipment, or services provided: Provide workforce readiness 5 part workshop series hosted at varies ACCESS sites and wardrobing experience located at Working Wardrobes Career Success Center (1 week) 4 times a year. REFERENCE Customer Name: Garden Grove USD Contact Individual: Loan Wu Address: 10331 Stanford Ave Garden Grove Phone Number: 714-663-6143 92840 City of Santa Ana RFP No,25-019A Page 65 of 101 EXHIBIT 2 CITY OF SANTA ANA EMAIL: Iwu@ggusd.us Contract Amount: $15,400 Year: 10/2024-10/2025 Description of supplies, equipment, or services provided: Provide workforce readiness 7-part workshop series for two high school groups held at the school and 1 wardrobing experience for each school group where they received one professional outfit. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No,25-019A Page 66 of 101 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT C PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery(as defined above)of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm Working Wardrobes for a New Start Signed and Printed Name: �I�AJV3 l­/ Bonni POMLISh Title Chief Executive Officer Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No.25-019A Page 67 of 101 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT D NON-COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may Subject the certifier to criminal prosecution. Signed State of . County of Subscribed and sworn to (or affirmed) before me on this day of 20 . by . proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. SEE ATTACHED NOTARIAL CERTIFICATE Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No.25-019A Page 68 of 101 EXHIBIT 2 CALIFORNIA JURAT WITH AFFIANT STATEMENT GOVERNMENT CODE§8202 bee Attached Document(Notary to cross out lines 1-6 below) lJ See Statement Below(Lines 1-6 to be completed only by document signer[s],not Notary) Signature of Document Signer No. 1 Signature of Document Signer No. 2(if any) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. State of California Subscribed and sworn to (or affirmed) before me County of J4 � � �4 5 on this z I day of Al'/�i A (H , 20 1-r by Date Month Year r (1) Q6 Niyl �' n �t kj (and ( ), e s) of Signer TERRY R.FINN proved to me on the basis of satisfactory evidence Notary Public•Cadforniato be the erson s who a 10my Orange County p ( ) ppeared before me. Commission 9 2462021 Cantu.Expires Sep 24.2027 �! l Signature ignature of Notary Public Seal Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this farm to an unintended document. Description of Attached Document I �r y Title or Type of Document: Af.K, ( o L L.pi%f/ �!'l� d�l3oc ment Date: Number of Pages: / Signer(s)Other Than Named Above: "r'l , *"?- �,Yz�e.: - ©2014 National Notary Association •www.NationalNotary.org - 1-800-US NOTARY(1-800-876-6827) Item#5910 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT E NON-LOBBYING CERTIFICATION he prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL. "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Chief Executive Officer Firm: Working W,<_ Wardrobes for a New Start n Date: ✓J2,1 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No,25-019A Page 69 of 101 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT F NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24. 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled. terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24. 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs(1)through (7)in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract City of Santa Ana RFP No,25-019A Page 70 or 101 EXHIBIT 2 CITY OF SANTA ANA or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stars. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: r Title- Chief Executive Officer Firm: Working Wardrobes for a New Start Date: ��1 ll�011� THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No.25-019A Page 71 of 101 EXHIBIT 2 SIMON SCHOLARS LETTER OF SUPPORT FOR CITY OF SANTA ANA—YOUTH SERVICE PROVIDER City of Santa Ana—Santa Ana WDB 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 RE: Letter of support for Working Wardrobes for a New Start To Whom It May Concern: The Simon Scholar Program supports Working Wardrobes for A New Start and their submission of proposal in response to the City of Santa Ana Youth Service Providers RFP No. 25-019A. Working Wardrobes currently serves as a community partner to Simon Scholars, providing workforce readiness services to Simon Scholars participants annually since 2023, serving over 340 youth. Working Wardrobes is a valued partner providing workforce training and professional wardrobe services that effectively assist our shared efforts to assist program participants with barriers to employment so they can enter the workforce and achieve self-sufficiency. Working Wardrobes complies with all administrative, financial, and outcomes requirements and has demonstrated the capacity and expertise to conduct effective workforce services to the young adult population. If you have any questions,please contact me at arobles@simonscholars.org Sincerely, Andy Robles, MBA Executive Director Simon Scholars Program From Adversity to Accomplishment 620 Newport Center Drive 12th Floor, Newport Beach, CA 92660 simonscholars.org 949.373.5000 EXHIBIT 2 NVI -(I JA01)CS tj April 1, 2025 Sandy Barba, WDB Staff City of Santa Ana—Santa Ana WDB 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 RE:Attachment K- Letter of Support from Employers Dear Ms. Barba: In lieu of formal letters of support from prospective employers who will serve as partners providing paid work experiences for youth participating in our proposed Rebuilding Careers for Young Adults program, would like to share that, although formal employer partners have not yet been finalized, Working Wardrobes has initiated preliminary discussions with a range of prospective work sites and employers across various industries who are prepared to serve this role should we be awarded the proposed grant. If awarded funding, Working Wardrobes is willing to submit formal Letters of Commitment from participating work site partners to the City of Santa Ana, confirming their active support and participation in this critical program component. To secure a wide variety of robust placement opportunities, we will leverage our Board of Directors—who represent diverse industries across Orange County—along with our established corporate partners and prominent funders in sectors such as healthcare and finance. Included with this letter is our Board of Directors roster, which demonstrates the breadth of industries represented. Additionally, we will work to ensure that host site placements include regional hospitals, logistics companies, IT service providers, and additional businesses aligned with participants' goals. Coupled with the paid work experience opportunities to be made available to participants within our social enterprise division, these work site partnerships will enable us to provide well-rounded, real-world experiences that prepare young adults for meaningful and stable employment. We are energized by the momentum this initiative is already generating and are confident that, with funding from the City of Santa Ana, we can provide transformative opportunities for out-of-school youth in Santa Ana, positioning them for long-term success. Thank you for your consideration and for your ongoing commitment to creating opportunities for young people in our community. Sincerely, 1_5WVV_, Bonni Pomush Chief Executive Officer 2000 E. McFadden Ave. • Santa Ana, CA 92705 • (714) 210-2460 • www.workingwardrobes.org EXHIBIT 2 NN I'lk" ill" NNYat'drobcs c� Board Leadership lanelle Metzger Board Title: Chair Professional Title & Employer: VP Senior Human Capital Partner, Optum Paul Hoffman Board Title: Vice Chair Professional Title & Employer: CFO, Windsor Fashions Michelle Sullivan Board Title: Treasurer Professional Title & Employer: Asst VP, Manager Strategic Product Implementation, Capital Group Erik Hiller Board Title: Secretary Professional Title & Employer: Managing Director, KPMG Board Members Michelle Angel Professional Title & Employer: Director, Corporate FP&A, Ingram Micro Carolyn Beaver Professional Title & Employer: Community Leader Lynn Herrick Professional Title & Employer: Co-Founder, COO, Blucrest Cyndi Karapogosian Professional Title & Employer: District President, Robert Half Greg Little Professional Title & Employer: Managing Director, Pacific Life Insurance Company Lynette McKinnon Professional Title & Employer: Director of SoCal Design Center, Boeing 2000 E. McFadden Ave. ® Santa Ana, CA 92705 a (714) 210-2460 ® www.workingwardrobes.org EXHIBIT 2 NVOIAIJ11(f NV-jjA(jjA0j)CS Christine Ragos Professional Title & Employer:VP Digital Engagement Manager, U.S. Bank Chris Collie Board Title: Public Affairs Professional Title & Employer:VP, Market Leader, Invesco Scott De Long, PhD Board Title: Governance Employer: Lead2Goals Brant Gresham Board Title: Development Professional Title & Employer: Managing Director, Blue Owl Erik Hiller Board Title: Audit, Governance, Development/Board Secretary Professional Title & Employer: Managing Director, KPMG Cyndi Karapogosian Board Title: Governance Professional Title & Employer: District President, Robert Half Greg Little Board Title: Development Professional Title & Employer: Managing Director, Pacific Life Insurance Company Sherrie Simmons Professional Title & Employer: CEO, SIMMS Solutions No Tjan Professional Title & Employer: Chairman, President & CEO, CommerceWest Bank Marissa Waldman Professional Title & Employer: CEO, Leaderology 2000 E. McFadden Ave. • Santa Ana, CA 92705 • (714) 210-2460 • www.workingwardrobes.org EXHIBIT 2 NN o»^I:ill" NVE-11-drobcs Procurement Policy 1. Purpose The purpose of this Procurement Policy is to ensure that Working Wardrobes conducts procurement activities in a transparent, ethical, and cost-effective manner while supporting our mission of helping people overcome barriers to gainful employment. 2. Scope This policy applies to all purchases of goods and services made on behalf of Working Wardrobes, including those by employees, volunteers, and contractors. 3. Guiding Principles • Integrity: All procurement activities must be conducted with honesty and fairness. • Accountability: Staff must ensure that funds are spent responsibly and aligned with the organization's goals. • Cost-Effectiveness: Purchases should offer the best value for money without compromising quality. • Compliance: All procurement must adhere to applicable laws, regulations, and funding requirements. • Sustainability& Diversity: Consideration should be given to environmentally sustainable products and diverse suppliers, including small, minority-owned, and women-owned businesses. 4. Procurement Process 4.1 Purchase Authorization • Purchases up to $500 may be approved by department heads. • Purchases between $501 and $10,000 require approval from the Chief People and Operations Officer. • Purchases exceeding $10,000 require approval from the CEO. 4.2 Vendor Selection • For purchases under$5,000, a single quote is sufficient. • For purchases between $5,001 and $25,000, at least two written quotes should be obtained. • For purchases exceeding$25,000, a formal Request for Proposal (RFP) process should be conducted. EXHIBIT 2 Nvork-lint)- Nval A(I 4- 30 • Sole-source procurement is allowed only when justified and approved by leadership. 4.3 Conflict of Interest • Employees and volunteers must disclose any relationships with vendors that could present a conflict of interest. • Procurement decisions should be made objectively and in the best interest of the organization. 4.4 Contracting& Documentation • All agreements must be documented in writing and signed by authorized representatives. • Contracts over$10,000 should be reviewed by legal counsel. • Records of procurement activities, including quotes and approvals, must be maintained for auditing purposes. S. Vendor Management • Vendors should be evaluated periodically based on performance, cost, and service quality. • Long-term partnerships should be reviewed annually to ensure continued value and alignment with organizational needs. 6. Policy Review This policy will be reviewed annually and updated as necessary to reflect changes in regulations, funding requirements, or organizational priorities. Effective Date:January 1, 2025 Approved By: Derek Benson, Chief People & Operations Officer % W _ e » n E � 2 m & 0 0 E E I 2 2 g E . . & g a @ } z | [ s § 2 / o � - 7 ... ... ... ... ... ... 2 � I I £ .) -- ^ \ E > 3 i « 9- m E - . 2 / G lk k -6 m ■ D o 8 0 3 » N H o m LLJ X � w v _ v E ro 00 D 0 CD 0 0 E L O 0 0 0 0 0 c v vi LU J a F W F ° a a a a a m Q 0 Q CD 0 0 0 0 :J CW � C c CC cc C W G G G G F V1 x ^ d d d d j O O Z o O O O O O x O " `�� F � a g LA = a a a a a CC O J .V w o Li Z 0 0 0 0 0 t Ln 0 a � O W a a a a a 000' D O lA 0 0 0 0 0 ' F M t= rn 6� rn m rn /\ ._ a s � > � ZD CL l 0 _ xcu . 0 x _ LLi ° 0 V O J v O m m m m m > o w O FQ m aLn �D \ a_ o 0 F E 2 z EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT S ASSURANCES & CERTIFICATIONS Selected providers will be required to sign and submit"actual" assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected. Please initial each box. ral I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this organization or business to submit this proposal. We are not currently on any Federal, State of California, or local Debarment list. We will provide records to show that we are fiscally solvent, if needed. We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract. [ We have additional funding sources and will not be dependent on WIOA funds alone. We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to: W Records that accurately reflect actual performance. OF Maintain record confidentiality, as required. Reporting financial, participant, and performance data, as required. Comply with State and Federal fiscal and program activity audits. Comply with Federal and State non-discrimination provisions. y Meet requirements of Section 504 of the Rehabilitation Act of 1973. & Meet requirements of the American's with Disabilities Act of 1990 Meet all applicable labor law, including Child Labor Law standards. [� Agree to provide a drug free workplace. Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability. Coverage in the amount of$1,000,000.00. ® Agree to provide all participants with Grievance Procedures. [Y ' Agree to insure proposer's employees through Workers Compensation Insurance (including part-time employees) Procurement policies and procedures are in place and meet federal guidelines. WW Youth Protection Policy and Sexual Abuse & Molestation insurance of$2,000,000 We will not: [9 Place a youth in a position that will displace a current employee. (� Use WIOA money to assist, promote, or deter union organizing. Q { Use funds to employ or train of persons in sectarian activities. Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. [I Use WIOA funds for activities that would interfere with or replace regular academic requirements for eligible youth who are not dropouts. Use WIOA funds to carry out programs funded under the School-to-Work Opportunities Act of 1994 unless the program(s) are only for youth eligible to participate under WIOA. Use WIOA money under this contract to purchase any equipment. hereby assure that all of the above are true. -� 1?�y�hi �oMr�` Chief Executive Officer 31z11 r Name Title Date City of Santa Ana RFP No.25-019A Page 85 of 101 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT T CERTIFICATION REGARDING DEBARMENT This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or organization; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Working Wardrobes for a New Start Grantee/Contractor Organization Bonni Pomush, Chief Executive Officer Name and Title of Official Authorized to Certify On Behalf of the Grantee April 1, 2025 Date City of Santa Ana RFP No,25-019A Page 86 of 101 EXHIBIT 2 r- CITY OF SANTA ANA INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor(DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarment", "suspended", "ineligible", "lower tier covered transaction", "participant', "person", "primary covered transaction", "principle", "proposal', and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment. Suspension, Ineligible, or voluntarily excluded"from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. S. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. City of Santa Ana RFP No, 25-019A Page 87 of 101 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT U CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any organization, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any organization, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award docurnents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $110,000 for each such failure. Working Wardrobes for a New Start Grantee/Contractor Organization ezz� /,7[,),-112,a C c�ignatl Date Bonni Pomush, Chief Executive Officer Name of Certifying Official Signature City at Santa Ana RFP No 25-019A Page 88 of 101 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT V AMERICANS WITH DISABILITY ACT (ADA)AND EQUAL OPPORTUNITY (EO) LAW SURVEY I. Is there a minimum of 2 designated disabled parking slots? Per Dept. of Rehab Sect. 504 YESPNO❑ II. Are individuals able to reach the building's entrance for individuals with a disability without having to go behind any other cars, or any other barriers (curb, sidewalks, etc.). Per Dept. of Rehab. Sect. 504 YESQ/ NO❑ III. Is there a front door labeled with the international wheelchair access sign? Per Dept. of Rehab. Sect. 504 YESO'NO❑ Is the labeled entrance's threshold not higher than '/z inch to allow for wheelchair access? Per Dept. of Rehab. Sect. 504 YESQ NOR IV. Is the door-handle to the labeled wheelchair entrance door, a lever handle (not a round doorknob)? Per Dept. of Rehab. Sect. 504 YES2NO❑ V. If any services are available on the second floor, does the building have an elevator? Per Dept. of Rehab. Section 504 YES❑NO❑ NASJ VI. Does the classroom, working area, and break-room have enough room to maneuver a wheelchair and/or crutches? Per Dept. of Rehab. Sect. 504 YES2NO❑ VII. Does the provider catalog/employee manual. contain the organization's Grievance Policy? Per W10A Section 188 & 29 CFR Pail 38 YESE?NO❑ Vill. Is Grievance Procedure and contact person made available in writing to the participant on or before the first day of program participation. Per WIOA Section 188 & 29 CFR Part 38 YESe'NO❑ IX. If serving any Limited English individuals is the grievance procedure and procedures available in their language. Per Title 29 CFR Section 38.36(b) YES&'NO❑ X. Is there at least one internationally labeled accessible restroom for the disabled. Per Dept. of Rehab. Sect. 504 YESE?NO❑ City of Santa Ana RFP No.25-019A Page 89 of 101 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT CC ADDITIONAL DOCUMENTS Please insert any Additional Documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment CC. Please outline the titles of each attachment in the table below and label each attachment as listed below. CC-# Example: WIOA Youth Brochure CC-1 Negotiated Indirect Cost Rate Agreement with the U.S. Department of Labor (2025) CC-2 Client Referral Form CC-3 Workshop and Wardrobe Service Flyers CC-4 B-Unbound (Career Exploration) Flyer CC-5 CC-6 City of Santa Ana RFP No,25-019A Page 98 of 101 EXHIBIT 2 NEGOTIATED INDIRECT COST RATE AGREEMENT NON-FEDERAL ENTITY UEI: F4CRDDMFY2A5 DATE: 2/18/2025 Working Wardrobes for a New Start FIN: 33-0669145 FILE REF.: This 2000 E. McFadden Ave, Suite 100 replaces the agreement Santa Ana, CA 92705 dated 1/17/2025 The indirect cost ratc(s) contained in this Agreement are for use on grants, contracts, and other agreements with the Federal Government, This Agreement was negotiated by Working Wardrobes for a New Start (non-Federal entity) and the U.S. Department of Labor in accordance with the authority contained in the Federal Acquisition Regulation (FAR) for commercial entities, or Title 2 of the Code of Federal Regulations, Part 200 for nonprofit and state/local entities. This Agreement is subject to the limitations in Section I1,A, below. When applicable, the rates presented in this Agreement may only be applied to: (1) cost- reimbursement contracts and(2) actual costs for materials in time-and-materials (T&M)contracts. Any indirect rates for labor costs in T&M,labor-hour and fixed-price contracts must be negotiated with the Contracting Officer during pre-award in accordance with FAR Part 15.404-1(c). SECTION 1: RATES TYPE APPROVAL FROM TO RATE BASE LOCATION APPLY TO Indirect Final 01/01/2021 12/31/2021 16.40% SW-1 Loc-I AP-1 Indirect Provisional 01/01/2022 12//31/2022 17.04% SW-1 Loc-1 AP-1 Indirect Provisional 01/01/2023 12/31/2023 21.06% SW-1 Loc-1 AP-1 Indirect Provisional 01/01/2024 12/31/2024 19.96% SW-1 Loc-1 AP-1 Indirect Provisional 01/01/2025 12/31/2025 17.58% SW-I Loc-1 AP-1 (SEE SPECIAL REMARKS) BASE SW-1: Total direct salaries and wages including vacation, holiday, sick pay, other paid absences, and all applicable fringe benefits. LOCATION APPLY TO Loc-1:All Locations AP-1:All Programs 1 of 6 EXHIBIT 2 TREATMENT OF FRINGE BENEFITS: Fringe benefits are specifically identified to each employee and/or are charged individually as direct or indirect cost (as applicable). See Special Remarks section of this Agreement for more details. TREATMENT OF PAIL} ABSENCES: Vacation, holiday, sick leave pay and other paid absences are included in salaries and wages and are claimed on grants, contracts and other agreements as part of the normal cost for salaries and wages. Separate claims are not made for the cost of these paid absences. SECTION II: GENERAL A. LIMITATIONS Use of the rate(s)contained in the Agreement is subject to all statutory or administrative limitations and is applicable to a given Federal award or contract only to the extent that fiends are available. Acceptance of the rate(s) agreed to herein is predicated upon the following conditions: I. No costs other than those incurred by the non-Federal entity or contractor were included in its indirect cost pool as finally accepted and that such incurred costs are legal obligations of the non.-Federal entity and allowable under the governing cost principles. 2. The same costs that have been treated as indirect costs have not been claimed as direct costs. 3. Similar types of costs have been accorded consistent treatment. 4. The information provided by the non-Federal entity or contractor which was used as a basis for acceptance of the rate(s) agreed to herein is not subsequently found to be materially inaccurate by the Federal government. In such situations, the rate(s) may be subject to renegotiation at the discretion of the Federal government. 5. The rates cited in this Agreement are subject to audit. 6. Indirect costs charged to Federal grants/contracts by means other than the rate(s) cited in this Agreement should be adjusted to the applicable rate(s) cited herein and be applied to the appropriate base to identify the proper amount of indirect costs allocable to the program. 7. Contracts/grants providing for ceilings as to the indirect cost rate(s) or amount(s) which are indicated in Section I above, will be subject to the ceilings stipulated in the contract or grant agreements. The ceiling rate or the rate(s) cited in this Agreement, whichever is lower, will be used to determine the maximum allowable indirect cost on the contract or grant agreement. 8. Administrative costs consist of all Direct and Indirect costs associated with the management of a non-Federal entity's programs. Non-Federal entities should refer to their contracts/grants terms and specific program legislation for the applicable definition of Administrative Costs and any related limitations. 2 of 6 EXHIBIT 2 B. ACCOUNTING CHANGES This agreement is based on the accounting system purported by the non-Federal entity or contractor to be in effect during the Agreement period. Changes to the method of accounting for costs which affect the amount of reimbursement resulting from the use of this Agreement require prior approval from the Cost&Price Determination Division (CPDD). Such changes include, but are not limited to changes in the charging of a particular type of cost from indirect to direct. Failure to obtain approval may result in cost disallowances. C. NOTIFICATION TO FEDERAL AGENCIES A copy of this document(original, and revised(if applicable))is to be provided by the non-Federal entity or contractor to other Federal funding sources as a means of notifying them of the Agreement contained herein. D. DEFINITION OF RATES 1. Final rate means an indirect cost rate applicable to a specified past period which is based on the actual costs of the period. A final rate is not subject to adjustment. 2. Provisional rate or billing rate means a temporary indirect cost rate applicable to a specified period which is used for funding, interim reimbursement, and reporting indirect costs on Federal awards pending the establishment of a final rate for the period. 3. Predetermined rate means an indirect cost rate, applicable to a specified current or future period, usually the organization's fiscal year. The rate is based on an estimate of the costs to be incurred during the period. A predetermined rate is not subject to adjustment. 4. Fixed rate means an indirect cost rate which has the same characteristics as a predetermined rate, except that the difference between the estimated costs and the actual costs of the period covered by the rate is carried forward as an adjustment to the rate computation of a subsequent period. The Special Remarks section in this agreement may include the carry-forward amount of the applicable fiscal years. Central service costs(commonly known as State-Wide Cost Allocation Plan costs, or SWCAP costs),when applicable and allowed,may be included in the fixed rate, If the approved SWCAP costs are not available, then those proposed costs can be used to calculate the carry-forward amount. Appropriate State and Federal agencies responsible for negotiating the SWCAP must be informed if proposed SWCAP costs are used so that adjustments between the proposed and approved SWCAP costs can be made in subsequent period. 3 of 6 EXHIBIT 2. 5. G&A rate—If published in Section I, it is the acronym for"General and Administrative"type of indirect expenses. G&A means any management, financial, and other expense which is incurred by, or allocated to, a business unit and which is for the general management and administration of the business unit as a whole. E. SPECIAL REMARKS 1. Provisional/Final Rate approval and impact to closeout adjustments; When seeking initial reimbursement of indirect costs using the provisional/final rate methodology, a provisional proposal must be submitted within 90 days of receiving a Federal award (financial assistance, grants, cooperative agreements, and cost reimbursable contracts) that requires accounting for actual costs incurred. The non-Federal entity or contractor must submit an indirect cost rate proposal within six(6)months after the end of their fiscal year to establish a final rate. Once a final rate is negotiated, billings and charges to Federal awards must be adjusted if the final rate varies from the provisional rate. If the final rate is greater than the provisional rate and there are no funds available to cover the additional indirect costs, the non-Federal entity or contractor may not recover all indirect costs. Conversely, if the final rate is less than the provisional rate,the non-Federal entity or contractor will be required to reimburse the finding agency for the excess billings. Non-Federal entities or contractors receiving a Federal cost reimbursable contract U - Must adhere with FAR 52.216-7(d)(2)(v), to settle final indirect cost rates typically on an annual basis: "The contractor shall update the billings on all contracts to reflect the final settled rates and update the schedule of cumulative direct and indirect costs claimed and billed, as required in paragraph (d)(2)(iii)(1) of this sections, within 60 days after settlement of final indirect cost rates." In addition,the contractor shall provide to the Contracting Officer the noted cumulative costs schedule within 60 days of the execution of this agreement. If the non-Federal entity or contractor has completed performance under any of the contracts covered by this Agreement, a final invoice or voucher must be submitted no later than 120 days from the date on which this Agreement is executed, following guidance from FAR 52,216-7(d)(5) and FAR 52.216-7(h). Non-Federal entities receiving_Federal awards (financial assistance, grants, and cooperative agreements) — Note that even if Federal awards are administratively closed prior to the settlement of final indirect cost rates,non-Federal entities still must comply with the following 2 CFR Part 200 clauses stating, in part; 4 of EXHIBIT 2 §200,345 Post-closeout adjustments and continuing responsibilities (a) The closeout of a Federal award does not affect any of the following: (1) The right of the Federal awarding agency or pass-through entity to disallow costs and recover funds on the basis of a later audit or other review. The Federal awarding agency or pass-through entity must make any cost disallowance determination and notify the non-Federal entity within the record retention period. (2) The obligation of the non-Federal entity to return any funds due as a result of later refunds, corrections, final indirect cost rate adjustments (unless the Federal award in closed in accordance with § 200.344(h)), or other transactions. �200.346 Collection of amounts due Any funds paid to the non-Federal entity in excess of the amount to which the non-Federal entity is finally determined to be entitled under the terms of the Federal award constitute a debt to the Federal Government. The Federal agency must collect all debts arising out of its Federal awards in accordance with the Standards for the Administrative Collection of Claims (31 CFR part 901). 2. By signing this agreement, the organization acknowledges the accuracy of its contents (e.g. fiscal periods, rates, allocation base, enclosed Statement of AIlocated Costs by Grant ID for cost allocation plans, etc.). 3. Fringe benefits include the following: FICA, state unemployment insurance, worker's compensation, and medical insurance, 4. Equipment is defined as tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition. The capitalization threshold for equipment is $1,000. INTENTIONALLY LEFT BLANK *** 5 of 6 EXHIBIT 2 5. The indirect salaries approved as part of the Rate/CAP in Section I comply with the applicable ETA TEGL 10-24 and/or Job Corps salary and bonus restrictions. ACCEPTANCE BY THE COGNIZANT AGENCY FOR INDIRECT COSTS, ON BEHALF OF THE BY THE NON-FEDERAL ENTITY U.S. FEDERAL GOVERNMENT Working Wardrobes for a New Start U.S. Department of Labor 2000 E. McFadden Ave, Suite 100 Cost& Price Determination Division Santa Ana, CA 92705 Office of Strategy and Administration Office of Senior Procurement Executive Washington, DC 20210 (Non-Federal Entity) (U.S. Federal Government Agency) ( Tn ture) (Signature) for Bonni Pomush Victor M. L6pez (Name) (Name) Chief Executive Officer Chief, Cost& Price Determination Division (Title) (Title) 02/19/2025 2/18/2025 (Date) (Date) Negotiated By: Phat Chau Office Phone: (202) 693-4103 Email: chau.phat@dol.gov (Proposal#:00002710) 6of6 EXHIBIT 2 NN'�'61iiiii-A nt f IL NN"a" l-drobcs Rebuilding Careers Career Navigation Services a Working Wardrobes provides services for those facing barriers to gainful employment by providing tailored workforce readiness services. We are here to support you on your Skills to Pay the Bills journey towards achieving your career goals! HERE'S HOW IT WORKS! STEP 1: To request individual services, fill out - the referral form and email it to our Career Navigation Team who will reach out to you for a phone screening. STEP 2: During the screening, our team will provide you with program options based on eligibility. ' • Program options may include: a= AW o Full-service career navigation services o Professional wardrobing services _ o Career Coaching & Individualized Employment Plan o In-person career development workshop series o Self-paced learning via online courses STEP 3: Attend an orientation or sign up for To learn more about our workshops as you move one step closer to services visit us at our reaching your career goals! website. CONTACT US -■�•��,� 2 clientreferral@workingwardrobes.org i•■ , ' ,■ ■ C 714-210-2460 • (a www.workingwardrobes.org '' l;ll ■ V 2000 E.McFadden Ave Ste 100 Santa Ana CA 92705 �■ YOUR FUTURE. OUR PURPOSE. EXHIBIT 2 Wardrobes CLIENT REFERRAL FORM Rebuilding Careers Working Wardrobes' Client Services Team supports working age individuals with a variety of workforce readiness services and linkages to community resources in an environment of dignity and respect. You can refer someone you know or fill out the information below for yourself. A member of our team will follow up with you regarding next steps. Client Type: ❑ Veteran ❑ Veteran ❑Justice ❑Senior (55+) ❑Young Adult ❑Adult Spouse Involved INFORMATIONPARTICIPANT Participant Name: Date: Phone Number: ❑ Check if ok to text Email: Address: AGENCY/PROGRAMI REFERRING applicable) Name of Referring Agency/Program: Contact Person: Phone Number: Email: Address: HOW CAN WE HELP? ❑Career Navigation/Management Financial Assistance VETERAN SERVICES (proof of military service and/or ❑New/Updated Resume Community& Supportive spouse status required) Do you have a resume? Yes No Services Possess Copy of DD 214: ❑Yes�lo ❑ ❑ ❑ Legal Services Referral Copy of Marriage Certificate or ❑Job Leads/Placement ❑ Housing Referral DEERS enrollment: [:]Yes[-]No ❑Mock Interview Practice ❑ Veteran Housing Referral VA/VSO Referral(Claim) ❑ Skills Training (indicate any specific skills you wish to develop) ❑ Behavioral Health Counseling ❑Certification Training (indicate any specific certificates you wish to complete) JOB/INDUSTRY INTEREST ❑ I am unsure about what type of job/industry I want. ❑I have a good idea what type of job/industry I want. (job/industry): ❑ 1 am looking to transition from one job/industry to another. ❑ (current job/industry): ❑ (desired job/industry): Email Referral To: working Wardrobes Career Success Center 2000 E. McFadden Ave, Santa Ana,California 92705 clientreferral@workingwardrobes.org (714)210-2460 (p) I www.workingwardrobes.org EXHIBIT 2 Select Service. Workshops NVa" i-drobcsand Wardrobin g Rebuilding Careers IR - o 1 ,g l - Workshops Future Ready Life Skills Series: Navigating Success in a Designed to prepare for practical skills to succeed in a New Workplace new workplace. Customized to fit the needs of a Top Soft Skills that make particular population to address specific barriers and you a GREAT employee skill levels and suited for people who have either little or Harassment Prevention no work experience or have experienced large gaps of Training work history. Success Suits YOU! Workshop Series: • Power of Your Image Two-part series designed to define & develop a Shop Your Closet professional brand. Practical tools and strategies to boost confidence and enable anyone to present themselves effectively in the workplace. Often paired with our signature Professional Wardrobe experience. Skills that Pay the Bills Workshop Series: • You've Got Skills Designed to provide core workforce readiness skills to • ONET Interest Profiler participants during their job search. Identifying existing • Building Block of a strengths and how to leverage these in their desired Resume career. Providing valuable tools to navigate today's job Interview Preparatio - market effectively. Mock Interview Practic • Job Search Strategies LET'S CONNECT! amyr@workingwardrobes.org C� 657-758-8584 www.workingwardrobes.org V 2000 E. McFadden Ave Ste 100 Santa Ana CA 92705 YOUR FUTURE. OUR PURPOSE. _- - .- —_ --_--, - - --- - - - -- - EXHIBIT 2 �1 r . 4 Select Service. Workshops Nvcardrobcs and Wardrobing Rebuilding Careers .M 4' Wardrobing Services The Experience: Participants select a new outfit with the assistance of a trained 'Personal Stylist' in an inviting, department store-like setting. This comprehensive "shopping" experience is designed to provide the upmost level of dignity and respect to each person we serve. It is our goal that our clients look and feel their best, so they have the confidence necessary to succeed in their interviews and in their careers! Participants can be referred by partners, we can also accommodate group sessions. Wardrobe Options • One Interview Outfit: Business Professional • One Interview Outfit: Business Casual • Capsule Wardrobing: Business Professional (combination to create up to 6 Outfits) • Capsule Wardrobing: Business Casual (combination to create up to 6 Outfits) Workshop & Wardrobe Combination Our Success Suits You workshop series is recommended to be scheduled on same day or before the wardrobe experience. *All of our services are fee based and can be customizable to I—EM] A_ meet the needs of job seekers/partners and groups interested . in our services. •'t - h Scan the QR Code to learn more about our M,,,, T Wardrobing Services YOUR FUTURE. OUR PURPOSE. Inspire a future. Gul • Real-World &.Career Ex 4 Someone opened a door for you — now it's your turn! Share your insight, connections, experiences 4 Sign U g p Complete this form to share Ways You your information and career person or online) learning opportunities; D� Di become searchable to � .�. - clients exploring careers. Informational interview Shore coreerlindustry insights b.l ink/WorkingWard robes BU e Get Matched �rJob shadow / Tour Offer observation opportunities Working Wardrobes will contact you Showcase reoljobslworkplaces before you are introduced to the client Connector seeking your guidance. Make introductions, link resources Shape a Future Mentor / Advisor Whether online or in person, or a few Provide ' guidance, hours monthly or annually, you set the projects or schedule to share your real-world experience and opportunities. workingwardrobes.org 714-210-2460 EXHIBIT 2 CITY OF SANTA ANA ATTACHMENT DID CERTIFICATION OF UNDERSTANDING Workforce Innovation & Opportunity Act Youth Request for Proposal Certificate of Understanding Program Year 2025-2026 Bid #25-019A 1. Certification of Understandinq The City of Santa Ana assumes no responsibility for any understanding of the applicant or representation made by any of the City of Santa Ana's officers, employees or agents during or prior to the execution of any Contract resulting from this RFP unless: A. Such understanding or representations are expressly stated in the Contract; and B. The contract expressly provides that the City of Santa Ana assumes the responsibility By signing below, Applicant certifies that such understanding has been considered in the Propo al. (Sigrtatt_ire required) 2. Applicant Qualifications Statement Applicant herby certifies that it meets all Applicant qualifications and requirements as set forth in this FP. (Le' ' 11-/ ( i nature require 3. Conflict of Interest Applicant herby certifies sections (A) and (B). A. Disclose any financial, business or other relationship with the City of Santa Ana, any other entity that the City of Santa Ana governs, or any City of Santa Ana Board member, officer or employee, which may have an impact, effect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals, or shareholders (including family members) who may have a financial interest in the outcome of serviced you propose to provide. B. Disclose any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work (Sigt ature required) City of Santa Ana RFP No.25-019A Paae 99 of 101 EXHIBIT 2 04/01/2025 Dear City of Santa Ana, We appreciate your support and the opportunity to provide clarity regarding our audit requirements for 2024. Our organization was not required to undergo a Single Audit because our federal expenditures for the fiscal year did not meet the$750,000 threshold set by the Uniform Guidance (2 CFR 200.501).Since our total federal funding remained below this limit,we were not subject to the Single Audit requirement for the year. Please let us know if you need any additional information or documentation.We're happy to assist. Best regards, B nni Pomush CEO Working Wardrobes for a New Start I1 Ix I a A)�.S 714 210-2460 2000 E McFadden Ave,Ste 100 l LL�� workingwardrobes.org Santa Ana,CA 92705 �� EXHIBIT 2 ACORO® CERTIFICATE OF LIABILITY INSURANCE DATE /YYYY) 07/31/20l3112024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT AP Intego Insurance Group,LLC NAME AP INTEGO INSURANCE GROUP,LLC PHONE 888-289-2939 FAX _(A/C,_do Ext); LAIC.Nol: 375 Woodcliff Dr. E-MAIL ADDRESS:certs@apintego.com Suite 103 INSURERS AFFORDING COVERAGE NAIC# Fairport NY 14450 INSURER A: Hartford Casualty Insurance Company 29424 _ INSURED INSURER11 WORKING WARDROBES FOR A NAngie Ao,; �M ��i� 'r�- y'��I�I2000 E Mcfadden Ave Ste 100 te- -�n-t^ .Inn 715-5 _ r r INSURER E: J�V�-.-4�.irV Santa Ana CA 92705 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM1DD/YYYY MM/DD/YYYY GENERAL LIABILITY EACH OCCURRENCE $ AM AG 15'rtO REAT COMMERCIAL GENERAL LIABILITY F F PREMISES Ea occurrence S CLAIMS-MADE F-IOCCUR MED EXP(Any one person) $ PERSONAL d ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ POLICY P Ca LOC $ AUTOMOBILE LIABILITY F F COMBINED SINGLE LIMIT — — Ea accident $ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS Per accident $ UMBRELLA LIAB OCCUR F F EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION X WC STATU- OTH- AND EMPLOYERS'LIABILITY T IM — A ANY PROPRIETOR/PARTNERIEXECUTIVE Y N/A 76WEGAT9Z3W OSl30/2024 08/30l2025 E.L.EACH ACCIDENT $ 1,000,000 OFFICE/MEMBER EXCLUDED? El (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 It yes,describe under DESCRIPTION OF OPERATIONS below r E.L.DISEASE-POLICY LIMIT 1 $ 1.000,000 F DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,it more space is required) CERTIFICATE HOLDER CANCELLATION City of Santa Ana Risk Management Division null SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERF❑ IN ACCORDANCE WITH THE POLICY PR( 20 Civic Center Plaza Risk MawgmerdDivislan AUTHORIZED REPRESENTATIVE °r RwEwED&APPROVED BY. Santa Ana CA 92702 A 1 Risk Management Specialist ©1988-2010 ACORD ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD Clear All EXHIBIT 2 ACORO® DATE(MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE F09/20/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Marci Davis NAME: Poms&Associates Insurance Brokers PHONo,NE Ext (800)578-8802 n/C No (818)449-9321 CA License#0814733 E-MAIL mdavis@pomsassoc.com ADDRESS: 4500 Park Granada, Suite 206 INSURER(S)AFFORDING COVERAGE NAIC# Calabasas CA 91302 INSURER A: Nonprofits Ins.Alliance of CA(NIAC) 160 INSURED INSURER B: Working Wardrobes For A New Start INSURER C: 2000 E.McFadden Ave INSURER D: Suite 100 INSURER E: Santa Ana CA 92705 INSURER F: COVERAGES CERTIFICATE NUMBER: 24-25 GLAU UMB REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER MMIDDIYYYY MMIDDfYYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 DAMAGE TO TED- CLAIMS-MADE � OCCUR PREMISES Ea otccurrrence S 500,000 MED EXP(Any one person) S 20,000 A Y Y 2024-49231 09/17/2024 09/17/2025 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER GENERAL AGGREGATE s 2,000,000 POLICY ❑ PRO ❑ LOG PRODUCTS-COMP/OP AGG 5 2,000,000 JECT OTHER I Liquor Liability-Common s 1,000,000 AUTOMOBILE LIABILITY GC+NhBfWEDn t SINGLE LIMIT s 1,000,000 Ea accide X ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED Y Y 2024-49231 09/1712024 09/1712025 BODILY INJURY(Per accident) S AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ X AUTOS ONLY X AUTOS ONLY Per acwdenl Uninsured Motorist $ 1,000,000 PAND UMBRELLA LIAR OCCUR EACH OCCURRENCE S 2,000,000 AEXCESS LIAR HCLAIMS-MADE 2024-49231-UMB 09/17/2024 09/1712025 AGGREGATE s 2,000,000 DED RETENTION S S KERS COMPENSATION PER OTH- EMPLOYERS'LIABILITY YIN STATUTE ER PROPRIETORIPARTNERIEXECUTIVE NIA E.L.EACH ACCIDENT S OCERIMEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S Improper Sexual Conduct 8 Physical Genera I Aggregate $2,000,000 A Abuse 2024-49231 09/17/2024 09/17/2025 Each Claim Limit $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The City of Santa Ana,its officers,officials,employees,and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials,parts,or equipment furnished in connection with such work or operations Such insurance as is afforded by this policy shall be primary,and any insurance carried by City shall be excess and noncontributory.Waiver of Subrogation applies per the attached forms. 30 day notice of cancellation(except for 10 day notice of cancellation for non-payment) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL FIE DELIVERED IN City of Santa Ana Risk Management Division ACCORDANCE WITH THE POLICY PR01 20 Civic Center Plaza R1ekMiamg�lluntDfvielan AUTHORIZED REPRESENTATIVE Rwewm L APPROVED 1r�� Santa Ana CA 92702 :�. Risk Management Specialist ©1988-2015 ACOF ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD EXHIBIT 2 AGENCY CUSTOMER ID: 00017425 �...� LOC#: ACORO� ADDITIONAL REMARKS SCHEDULE Page of AGENCY NAMED INSURED Poms&Associates Insurance Brokers Working Wardrobes For A New Start POLICY NUMBER CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance 'This certificate supersedes all previously issued certificates. Ap,o-.,�f Risk ManagemeKDti;Won REVIEW EE)&MPR VED Br. �r Risk Management Specialist ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD EXHIBIT 2 Additional Named Insureds Other Named Insureds The Hanger Doing Business As dorking Wardrobes Doing Business As Risk MuagenvaA D[v 6m Aii F"EWED&APPROVED BY: 11�1�11LtL Ac" Risk Management SPeciaiist OFAPPINF(02/2007) COP' IN01NONPROFITS POLICY NUMBER: 2024-49231 FORM: N1WRIT72 NAMED INSURED: Working Wardrobes for A New Start dba: Working INSURANCE Wardrobes ALLIANCE OF CALIFORNIA A Head for Insurance.A Heart for Nonprofits. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SOCIAL SERVICE PROFESSIONAL LIABILITY COVERAGE FORM SCHEDULE Name of Person or Organization: Where you are so required in a written contract or agreement currently in effect or becoming effective during the term of this policy, we waive any right of recovery we may have against that person or organization, who may be named in the schedule above, because of payments we make for injury or damage. Risk Mmarnerlaiv I►i t t; REVIEWED D f&APPRovEN, ® Risk Management Specialist N IAC-E26 11 17 NMI NONPROFITS EXHIBIT 2 INSURANCE ALLIANCE OF CALIFORNIA A Head for Insurance.A Heart forNonprofits. POLICY NUMBER: 2024-49231 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City Of Santa Ana, officers, agents, employees and volunteers A. Section II—WHO IS AN INSURED is amended to include: 4. Any public entity as an additional insured, and the officers, officials, employees, agents and/or volunteers of that public entity, as applicable, who may be named in the Schedule above, when you have agreed in a written contract or written agreement presently in effect or becoming effective during the term of this policy, that such public entity and/or its officers, officials, employees, agents and/or volunteers be added as an additional insured(s)on your policy, but only with respect to liability for"bodily injury", "property damage"or "personal and advertising injury"caused, in whole or in part, by: a. Your negligent acts or omissions; or b. The negligent acts or omissions of those acting on your behalf; in the performance of your ongoing operations. No such public entity or individual is an additional insured for liability arising out of the sole negligence by that public entity or its designated individuals. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. B. Section III—LIMITS OF INSURANCE is amended to include: 8. The limits of insurance applicable to the public entity and applicable individuals identified as an additional insured(s) pursuant to Provision A.4, above, are those specified in the written contract between you and that public entity, or the limits available under this policy,whichever are less. These limits are part of and not in addition to the limits of insurance under this policy. C. With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV—COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Other Insurance a. Primary Insurance This insurance is primary if you have agreed in a written contract or written agreement: (1) That this insurance be primary. If other insurance is also primary, we will sh other insurance as described in c. below; or �r� ��< Risk hiougenodDhisIon REmEWED S APPRW®BY: Risk Management Specialist NIAC-E61 02 19 - NMI NONPROFITS EXHIBIT 2 INSURANCE ALLIANCE OF CALIFORNIA A Head for Insurance.A Heart for Nonprofits. POLICY NUMBER: 2024-49231 (2) The coverage afforded by this insurance is primary and non-contributory with the additional insured(s)' own insurance. Paragraphs (1)and (2) do not apply to other insurance to which the additional insured(s) has been added as an additional insured or to other insurance described in paragraph b. below. b. Excess Insurance This insurance is excess over: 1. Any of the other insurance, whether primary,excess, contingent or on any other basis: (a) That is Fire, Extended Coverage,Builder's Risk, Installation Risk or similar coverage for "your work"; (b) That is fire, lightning, or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for"property damage" to premises temporarily occupied by you with permission of the owner; or (d) If the loss arises out of the maintenance or use of aircraft, "autos"or watercraft to the extent not subject to Exclusion g, of SECTION I—COVERAGE A— BODILY INJURY AND PROPERTY DAMAGE. (e) Any other insurance available to an additional insured(s) under this Endorsement covering liability for damages which are subject to this endorsement and for which the additional insured(s) has been added as an additional insured by that other insurance. (1) When this insurance is excess, we will have no duty under Coverages A or B to defend the additional insured(s)against any"suit" if any other insurer has a duty to defend the additional insured(s)against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured(s)' rights against all those other insurers. (2) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self-insured amounts under all that other insurance. (3) We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any other the other insurance available to the additional insured(s) does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. Risk Me arnad Dividart i AEvEwED��&APPROVED BY: cl I . =I PIS rIGeU�.o Rak management specialist N IAC-E61 02 19 EXHIBIT 2 POLICY NUMBER: 2024-49231 COMMERCIAL AUTO CA 04 4410 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Endorsement Effective Date: SCHEDULE Name(s) Of Person(s)Or Organization(s): Any person or organization with whom you have a written contract currently in effect or becoming effective during the term of this policy. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the 'loss" under a contract with that person or organization. ,„o�,,,$� RWcMtnorYDrivielon %g l } REVIEWEDpn&APPROVED Sr � f7'�AL2Uei�0 Risk ManagementSpedalfst CA 04 44 10 13 ©Insurance Services Office, Inc., 2011 Page 1 of 1 POLICY NUMBER: 2024-49231 EXHIBIT 2 ,M NONPROFITS INSURANCE ALLI,%NC:E UP CALIFOKNIA A Head for Insurance.A Heart for Plonprafits. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY - FOR DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: SOCIAL SERVICE PROFESSIONAL LIABILITY COVERAGE FORM SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Section II —Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "damages" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf in the performance of your ongoing operations. The insurance extended by this endorsement is primary coverage when you have so agreed in a written contract or agreement and will be considered non-contributory with the additional insured(s) own insurance. Risk Marwgement DMslon +g Y' REVIEWED/n&APPROVED -SY: �I', _�c� f��rIG2L'�G•0 NIAC E02 01 17 Risk ManagementSpeaalist EXHIBIT 2 POLICY NUMBER: 202449231 COMMERCIAL GENERAL LIABILITY Named Insured: Working Wardrobes for A New Start dba: Working War CG 20 10 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations Any person or organization that you are required to All insured premises and operations. add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II—Who Is An Insured is amended to 2. If coverage provided to the additional insured include as an additional insured the person(s) or is required by a contract or agreement, the organization(s)shown in the Schedule, but only insurance afforded to such additional insured with respect to liability for"bodily injury', "property will not be broader than that which you are damage"or"personal and advertising injury' required by the contract or agreement to caused, in whole or in part, by: provide for such additional insured. 1. Your acts or omissions; or B. With respect to the insurance afforded to these 2. The acts or omissions of those acting on your additional insureds, the following additional behalf; exclusions apply: in the performance of your ongoing operations for This insurance does not apply to"bodily injury'or the additional insured(s)at the location(s) "property damage" occurring after: designated above. 1. All work, including materials, parts or However: equipment furnished in connection with such 1. The insurance afforded to such additional work, on the project (other than service, insured only applies to the extent permitted maintenance or repairs)to be performed by by law; and or on behalf of the additional insured(s)at the location of the covered operations has been completed; or Y„on.MC R�c�VLYNWIL 3 RmAewm&APPRov®BY: A Aceva . Risk Management Specialist CG 20 10 12 19 © Insurance Services Office, Inc., 2012 EXHIBIT 2 2. That portion of"your work"out of which the 2. Available under the applicable Limits of injury or damage arises has been put to its Insurance shown in the Declarations; intended use by any person or organization whichever is less. other than another contractor or subcontractor engaged in performing operations for a This endorsement shall not increase the principal as a part of the same project. applicable Limits of Insurance shown in the Declarations. C. With respect to the insurance afforded to these additional insureds, the following is added to Section III—Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or g,,,o tp,;, RL&MmaganadDWslan ` REVIEWED/^&APPRo EDE P �� f��I7GFN4�0 Risk Management Specialist CG 20 10 12 19 ©Insurance Services Office, Inc., 2012 V NJ EXHIBIT 3 AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this 2"d day of July, 2025, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Standup for Kids Orange County, a non-profit corporation identified by their assigned Unique Entity Identifier(UEI)Number MB2BL426L3W8 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number(FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational shills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D. On April 1, 2025, the City issued a Request for Proposal No. 25-019A ("RFP") by which it sought youth serving organizations to become members of the Youth Service Provider Network, referred to as Youth Service Providers (YSPN) to deliver a youth program for the City. SUBRECIPIENT submitted a responsive proposal that was selected by the City. A copy of SUBRECIPIENT's proposal is incorporated herein by reference if set forth in full. SUBRECIPIENT is experienced in operating workforce development programs for at-risk youth that provide preparation for secondary and post-secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.332(b)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR Page 1 of 18 EXHIBIT 3 §200.332(e) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no Participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. SUBRECIPIENT agrees to maintain such records and submit such Page 2 of 18 EXHIBIT 3 reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of Participant; and the Workforce Innovation and Opportunity Act Follow-Up form within 15 days following 30, 60, 90, 180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3)years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or(b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs Page 3 of 18 EXHIBIT 3 incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above-stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (10th) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500 et seq. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty(30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any Participant where costs of training are paid for by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit E," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Page 4 of 18 EXHIBIT 3 Q. SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit F" attached hereto and incorporated herein by this reference. R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A—Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit G"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A. On June 6, 2024, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of$770,569.00 for fiscal year 2025-2026. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $200,000 for SUBRECIPIENT'S performance in accordance with the Page 5 of 18 EXHIBIT 3 Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement for Program Year 2025-2026. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. B. Pursuant to 2 CFR §200.332(b)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(f) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on-site monitoring reviews of said program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted. E. CITY has the right to de-obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 2, 2025, and all duties arising under this Agreement shall have been performed by June 30, 2026. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A-129 and 2 CFR §200.345); Page 6 of 18 EXHIBIT 3 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 2 CFR 200.329; and, 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2"d quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4t'' quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2"d quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or Page 7 of 18 EXHIBIT 3 secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, disability or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program Participant or any application for participation in such program because of race, religion, color, national origin, sex,political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. Page 8 of 18 EXHIBIT 3 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rights in the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright- able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. Page 9 of 18 EXHIBIT 3 2. The DOL reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR § 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 7606 ]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. Page 10 of 18 EXHIBIT 3 d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. £ Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 503. VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE SUBRECIPIENT shall procure and maintain for the duration of the agreement, the following insurance coverages: Page 11 of 18 EXHIBIT 3 MINIMUM SCOPE AND LIMIT OF INSURANCE SUBRECIPIENT shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence"basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. 2. Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, SUBRECIPIENT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than $1,000,000 per occurrence or claim. 3. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event SUBRECIPIENT does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. 4. Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if SUBRECIPIENT has no employees. If SUBRECIPIENT maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by SUBRECIPIENT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the SUBECIPIENT including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by SUBRECIPIENT for City. 3. All required insurance policies: For any claims related to this contract, SUBRECIPIENT's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that SUBRECIPIENT's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially Page 12 of 18 EXHIBIT 3 changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written shall be provided to City for policy cancellation or non-renewal due to non- payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Risk Management Division, 20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require SUBRECIPIENT to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than ANII, unless otherwise acceptable to City. Verification of Coverage SUBRECIPIENT shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors SUBRECIPIENT shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and SUBRECIPIENT shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. Page 13 of 18 EXHIBIT 3 Ix. CORPORATE STATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for subrecipients (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR Part 200 and 20 CFR Parts 651 and 654 2. All applicable State statutes, regulations,policies, procedures and directives; 3. All applicable CITY policies,procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not Page 14 of 18 EXHIBIT 3 embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any Participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and(2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of Page 15 of 18 EXHIBIT 3 California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. XVII. BREACH- SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: StandUp for Kids Attention: Justine Palmore PO Box 14398, Irvine CA 92623 Phone: (714)356-5437 Justines(ae,standupforkids.org Page 16 of 18 EXHIBIT 3 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. {Signatures on following page) Page 17 of IS EXHIBIT 3 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above-written. ATTEST: "CITY" By: Jennifer Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: Sonia R. Carvalho "SUBRECIPIENT" City Attorney a By:414 4— Andrea Garcia-Miller Name: 05/0 /25 Assistant City Attorney Title: _Executive Director Tax ID#: 33-0414855 RECOMMENDED FOR APPROVAL: Michael L. Garcia Executive Director Community Development Agency Page 18 of 18 EXHIBIT 3 Workforce Innovation & Opportunity Act Youth Program Provider Standup for Kids Orange County 2025-2026 EXHIBIT A EXHIBIT 3 �'rl' CITY OF SANTA ANA Exhibit A ATTACHMENT H WIOA YOUTH RFP QUESTIONS IMPORTANT: Please provide a narrative response for each section and maintain the formatted sequence according to the headers provided. Please answer each question as concisely as possible. Use font size 12 and standard size margins. The proposal response is limited to a maximum of 30 pages. There is no maximum number of pages for letters of support, intent, commitment, please include as Attachments J,K,or L.There is no maximum number of pages for additional attachments such as flyers, brochures,testimonials, etc.; please include as Attachment CC. 1. Experience/Qualifications StandUp for Kids OC (SUFK OC), founded in 2003, is located at 1055 El Camino Dr. Unit E, in Costa Mesa, CA. SUFK OC is one of 16 chapters belonging to the national non-profit corporation StandUp for Kids, founded in 1990, in San Diego. The organization and all of its chapters share a common mission to end the cycle of youth homelessness. The SUFK national office provides the local chapters with back- end support including fundraising registrations, insurance, and website maintenance. The national headquarters location is 200 Nelson Ferry Road, Suite B Decatur, GA 30030. Major cross streets are W Ponce de Leon Ave. and Nelson Ferry Road, Decatur, GA. StandUp for Kids Orange County is located at 1055 El Camino Dr. Unit E, in Costa Mesa, CA. Major cross streets are Fairview Road and Baker Street, Costa Mesa, CA. Hours of operation include 24/7 crisis hotline support, youth nightly access, and M-F staff hours 8 AM-5PM. The facility is centrally located near the 405 Freeway and Fairview Road for easy access by youth. There is a kitchen and pantry where we provide meals, snacks and emergency kits. There is ample space for studying with computer access and a large room for group meetings and meals. The SUFK OC average annual operating budget is $1,200,000.Funding Sources include Governmental- 43.6%, Corporate- 11.9%, Private Donors- 10.9%, Foundations- 11.9%, Fundraising Events- 10.8%, In- Kind- 7.9%, Civic/Religious/Other-3%. SUFK OC employs 13 professional staff, all located in the Costa Mesa, CA office. They have a combined 55 years of experience serving exclusively homeless and at-risk youth. See the SUFK OC Organization Chart in attachment CC-2. SUFK OC also employs 100+trained volunteers that serve as mentors and tutors and support SUFK OC programs and operations. The volunteer workforce provided 7,000 hours of service in 2024. SUFK OC, founded in 2003,has extensive experience providing youth programs in Orange County. We provide 4 key services for youth: 1) Street Outreach,2)Housing Support, 3)Mentoring including Work Experience and Job Training, and 4)Food Access. In 2024,we served 1,784 youth across 28 OC cities (31% in Santa Ana). We serve homeless and at-risk school-age youth in 45 OC schools over the past 2 years,plus we serve homeless students on campus,at 2 OC Community Colleges. In the past 5 years, we successfully completed over 25 government contracts;we met all service goals, expended all funds and had no audit findings. Over 21 years serving Orange County,we have seen thousands of youth move from crisis to self- sufficiency. We have seen hundreds of homeless and at-risk school-age youth achieve high school graduation and become independent adults. In 2024 alone, SUFK OC served 1,782 youth,with 3 1% in Santa Ana. 100%of our mentored school-age youth graduate high school (237 enrolled in 2024)and 97% of our mentored youth, aged 18-24, remain stably-housed and self-sufficient at 1 year(343 EXHIBIT 3 CITY OF SANTA ANA enrolled). To our knowledge,no other organization achieves these outcomes. Key to our success is to ensure each youth remains stably employed through appropriate job training and placement. 2. Proposed Program The SUFK OC proposed program addresses all 14 WIOA elements through two primary mentoring programs: "Journey to Self-Sufficiency"(JTS)for youth aged 18-24 (established in 2003),and "Road Map to Success"(RMTS)for school aged youth(established in 2014). The primary goal of JTS is for each youth to remain stably housed and self-sufficient at one year. For school age youth,reconnected to secondary education, the goal is to graduate high school and successfully transition,post-graduation,to college,trade school, or viable work. In our experience, youth require at least 6 months to complete the mentoring programs, as they need time to develop the emotional assets, life skills and job skills to remain independent, long-term. The JTS curriculum has 5 stages outlined below: Stage 1: Basic Needs (housing, food,healthcare,transportation, etc.) Stage 2: Employment Readiness(ID,resume,professional attire,labor market conditions/needs, and employment goals) Stage 3: Employment Retention(professional etiquette,timeliness,job skills,internships,occupational training,GED,college entry) Stage 4: Financial Awareness (budgeting,banking, credit,taxes, saving) Stage 5: Personal skills&home management(leadership development, community service,decision making,personal boundaries,communication; cooking&homemaking/maintenance;rental, leases& deposits). Youth may also be re-connected to a secondary high school program. The RMTS curriculum for school- age youth is similar to JTS and also has 5 stages: Stage 1: Basic Needs and Stable Housing, Stage 2: Education Stabilization, Stage 3: Employment Preparation and Employment Retention, Stage 4: Personal Management and Financial Management, and Stage 5: Post-Graduation Preparation. Youth ages 16 and up may participate in the "Work Activation Readiness Program" (WARP)providing work experience and job training that leads to viable work. The Work Activation Readiness Program (WARP)provides work experience and occupational training to prepare youth for the future workforce. Our community business partners that provide work experience and occupational training to mentored youth include Bracken's Kitchen(Culinary), Seabreeze Management Company(Property Management), Sentri Institute(Armed Guard, Security Guard),Norooz(Health Clinic),Greenlight Cyber(Cyber Security Company). Youth employment goals may include pursuit of higher education or trade school. To that end, we help youth navigate challenges associated with college/trade preparation,college entry and financial aid. Once in college or trade school,we help them stay on the path to graduation. All youth that choose to enter the SUFK OC mentoring programs receive full wrap-around support. They obtain access to supportive services including medical care,counseling,rehabilitation services,legal support, credit repair, education, and transportation. Youth receive assistance with rent, appropriate clothing, food,hygiene and household items, as needed. EXHIBIT 3 CITY OF SANTA ANA Three of the five stages above address employment and job retention including Employment Readiness, Employment Retention and Financial Awareness. The case manager monitors the youth's progress towards their specific educational and vocational goals. The Employment Navigator and the mentor guide the youth through the job skills and leadership training. They provide the youth with resources, guidance, and linkage to community supports, including work experience, occupational training and educational resources (i.e. GED or post-secondary school enrollment). Internships and occupational training target transition age youth with little to no prior work experience.The Employment Readiness stage of JTS, ensures each youth is thoroughly prepared for the work experience that best meets the youth's experience and employment goals.The internship teaches basic skills they will need to be successful in the workforce and provides experience to help refine their educational and vocational goals. SUFK OC internships cover a variety of interests,including Administration,Culinary Arts, and Property Management. SUFK OC sponsored internships are 10 weeks long with a maximum of 15 hours a week. Youth receive wages, with a maximum of$20/hour. Alternatively,youth may choose to receive a stipend to participate in an occupational training program,becoming certified as either an Armed Guard, Security Guard, or Cyber Security Specialist. In all cases,the preparation and guidance provided by the SUFK OC Work Activation Readiness programs, assists youth in making a successful transition to regular employment, apprenticeship,trade placement, or post-secondary education. In addition, youth have access to jobs and training opportunities available through Ca1JOBS. The SUFK OC mentoring programs include measurable benchmarks that direct each youth through the necessary steps toward independent living. Our mentors serve as a guide, and provide each youth a stable, healthy,trusting, adult relationship. In addition,they help the youth establish personal goals, overcome obstacles, identify and build on their strengths and obtain the self-confidence needed to maintain a productive life. We believe that the key to our success is the relationship developed between the youth and their adult mentor.The mentor provides the youth direction, support, encouragement, and accountability while the youth develops a sense of competence,usefulness,belonging, and empowerment. Over the past 21 years,the JTS curriculum and mentor model,has proven successful in helping thousands of at-risk OC youth gain independence.Notably,the JTS curriculum and mentor model is being adopted county-wide for use with transition-aged youth(TAY) (16-24 years old)experiencing homelessness. The Case Manager monitors youth progress throughout the mentoring program,using both benchmarks and milestones. Benchmarks are built into the JTS program,marking completion of key stages and activities, for example, completing a life skills course,preparing a resume or conducting a job interview. Milestones are personal goals set by the youth such as obtaining a driver's license,drug rehabilitation, family reunification or college entrance. Both benchmarks and milestones are critical to maintain accountability and build youth confidence throughout the program. We also measure internal assets(self- esteem,social connections, etc.)through a survey taken during intake and repeated after 6 months, using the Youth Asset Survey, which is widely used across the U.S. and known for high reliability. 3. Population The total number of youth that will be served by this grant is 20(plus additional youth during Street Outreach and Screening). Youth will range from age 16-24.Youth considered for intake to the Santa Ana program will be screened for specific qualifications including,resident of Santa Ana, age 16-24,authorized to work in the U.S., Compliance with Selective Service Act(males 18+), and Out-of-School as defined by WIOA. Since 2003, StandUp for Kids OC, has a mission to end the cycle of youth homelessness, one youth at a time. We specifically target homeless, runaway, foster,justice involved, and other at-risk youth. SUFK OC programs described above were designed to serve at-risk youth populations. EXHIBIT 3 v CITY OF SANTA ANA SUFK OC has a proven recruitment approach. The SUFK OC Street Outreach program targets homeless and at-risk youth, ages 16-24, through weekly street outreach and through local referral partners including law enforcement, schools, youth organizations, hotlines,plus healthcare, foster care, and social service agencies (e.g., SA Youth Service Navigator). We comb underserved neighborhoods across Santa Ana, where homeless, runaway, and other at-risk youth hang out. We provide water, food, clothing,hygiene products and safety information. 70% of the youth we meet make contact with SUFK OC, and of those, 85% engage in our mentoring program to get off of the street. In 2024, SUFK OC received 977 calls to our crisis hotline from street youth and referrals. In 2023-2024, 128 Santa Ana youth aged 16-24 enrolled in the SUFK OC mentoring programs. We conduct a thorough screening over the phone to determine eligibility for services and immediate needs. A referral may be made, such as medical treatment, supportive housing,behavioral health program, or other assistance program for adults over age 24. In these cases we conduct a soft handoff with another service provider. SUFK OC established Street Outreach services over 20 years ago, in 2003. We now provide a Street Outreach program in 10 cities across OC. Youth considered for intake to the Santa Ana program will be screened for specific qualifications including,resident of Santa Ana, age 16-24, authorized to work in the U.S., Compliance with Selective Service Act(males 18+), and Out-of-School as defined by WOIA. Our recruitment program includes the following outreach elements: • Bilingual outreach campaign targeting at-risk youth and young adults through flyers, social media, and community events. • Maintaining strong working relationships with Santa Ana Youth Service Providers Network members. • Providing outreach materials at local shelters, food banks, schools, social service agencies, and partner organizations to expand awareness of the SUFK OC services and services provided through this grant. • Attend city-hosted events and network meetings to strengthen relationships with stakeholders and identify potential youth referrals. • Strengthen relationships with our current community business partners that provide work experience and occupational training to mentored youth including Bracken's Kitchen(Culinary), Seabreeze Management Company(Property Management), Sentri Institute(Armed Guard, Security Guard),Norooz (Health Clinic), Greenlight Cyber(Cyber Security Company). • Develop new business partners that provide work experience and occupational training for mentored youth. • Maintain strong relationships with local Santa Ana referral sources such as law enforcement, schools, medical facilities, youth organizations and social service agencies. See the Letter of Support from organizations that have agreed to refer youth to SUFK OC (Attachment J). Our recruitment plan described above will fulfill the requirement of enrolling 80% of youth by the 2°d quarter of the program(December 31, 2025). In 2023-2024 we successfully enrolled 128 Santa Ana Youth, aged 16-24, in the SUFK OC mentoring programs. 4. Assessment StandUp for Kids OC will assess youth in several ways outlined below. 1. We use the online Test for Adult Basic Education(TABE)assessment tool or the CASA to help determine educational and employment goals. 2. We measure internal assets(self-esteem,social connections,etc.)to determine emotional attributes and EXHIBIT 3 CITY OF SANTA ANA improvement using the Youth Asset Survey,applied at intake and after 6 months in the program.The Youth Asset Survey is widely used across the U.S.and known for high reliability.as their assessment tools. We set a goal for each youth to improve in one internal asset upon re-assessment. 3. Youth are assessed for vulnerability and risk factors using the TAY Vulnerability Index - Service Prioritization Decision Assistance Tool (VI- SPDAT) (Balagot et al., 2019), a nationally-recognized instrument that collects information on functioning,vulnerability, current and past trauma, and any co- morbidity issues. 4.We also use the Adolescent Coping Scale(Frydenberg &Lewis, 1998)to evaluate their ability to use productive coping strategies. 5.The Case Manager assesses youth progress throughout the mentoring program,using both benchmarks and milestones. Benchmarks are built into the JTS program, marking completion of key stages and activities, for example, completing a life skills course,preparing a resume or conducting a job interview. Milestones are personal goals set by the youth such as obtaining a driver's license,drug rehabilitation, family reunification or college entrance. Both benchmarks and milestones are critical to maintain accountability and build youth confidence throughout the program. Our SUFK OC mentors serve as a guide, and provide each youth a stable, healthy,trusting, adult relationship. They help the youth establish personal goals, overcome obstacles, identify and build on their strengths and obtain the self-confidence needed to achieve and maintain a productive life. 6. At the 12 month check-in(and beyond for SA), we assess whether the youth remains stably housed, gainfully employed, and self-sufficient. Our goal is 100% of youth successfully meet this target. In 2024, 97% of our mentored youth remained stably housed and self-sufficient at their 12 month check-in. Our goal is for each client to ultimately find themselves in a sustainable and healthy situation. Once youth are in a sustainable, healthy situation, we support them for potential setbacks, relapses,new instances of homelessness and other challenges. Therefore,we don't ever back out of their lives. We determine a comfortable set of services, counseling, and other supports that a youth needs at a given point in time. All youth are encouraged to remain connected to SUFK-OC staff for the long term, and many youth in the program continue this relationship for many years and even become mentors themselves. 9. We assess two specific outcomes for youth re-connected to secondary education. The primary outcomes are to graduate high school and to become well established,post-graduation in college, trade school or viable work. In 2024 100% of our mentored school age youth achieved these goals. SUFK OC serves a diverse population,primarily BIPOC, and youth with mental disorders and traumas. Our mentoring programs assume that the youth have severe obstacles to overcome. SUFK OC's staff have a combined 55 years of experience serving homeless and at-risk youth in OC and Santa Ana. We provide the most comprehensive care possible, with extensive training in positive youth development, trauma-informed methods,behavioral health, coping strategies, and harm reduction education to assist youth in overcoming obstacles. In addition, SUFK OC maintains an extensive network of referral agencies and community service providers that ensures youth receive comprehensive wrap-around support to overcome the specific obstacles they face(e.g.,legal, financial, educational,behavioral, mental health, substance abuse, trauma,pregnancy, etc.). 5. Paid&Unpaid Work Experience Standup for Kids Orange County operates the Workforce Activation Readiness Program(WARP) to increase the number of gainfully employed 16-24 year-old transition age youth in Orange County. Our program provides job skills training, employment navigation,paid internships,paid occupational training, and educational support in order to ensure youth achieve their academic and employment goals. Youth ages 16 and up may participate in the "Work Activation Readiness Program" (WARP) providing EXHIBIT 3 CITY OF SANTA ANA work experience and job training that leads to viable work. Our community business partners that provide paid work experience to mentored youth include Bracken's Kitchen(Culinary), Seabreeze Management Company(Property Management),Norooz(Health Clinic), and Greenlight Cyber(Cyber Security Company). Youth may also receive a stipend to complete a certificate through Sentri Institute(Armed Guard, Security Guard). Youth employment goals may include pursuit of higher education in post- secondary institutions or trade schools. To that end,we help youth navigate challenges associated with college/trade preparation, school qualification/entry and financial aid. Once in college or trade school,we help them stay on the path to graduation. We also assist youth in the WARP program to access available paid and unpaid job training programs as well as job opportunities through a wide variety of services including Ca1JOBS,Job Corps, and other OC job training providers and employment data bases. Our partners, along with our referral partners offer a wide range of opportunities for youth work experience, including those qualified under WIOA: 1. Summer employment opportunities and other employment opportunities available throughout the school year. 2. Pre-apprenticeship programs. Pre-apprenticeship is designed to prepare individuals to enter and succeed in an apprenticeship program.Pre-apprenticeship programs include the following elements: a. Training and curriculum that aligns with the skill needs of employers in the economy of the state or region involved. b. Access to educational and career counseling and other supportive services, directly or indirectly. c. Hands-on,meaningful learning activities connected to education and training activities. d. Opportunities to attain at least one industry-recognized credential. e. A partnership with one or more registered apprenticeship programs that assist in placing individuals who complete the pre-apprenticeship program in a registered apprenticeship program 3. Internships and job shadowing. Job shadowing is a temporary, unpaid exposure to the workplace in an occupational area of interest to the participant and may last anywhere from a few hours to a week or more. 4. On-the job training(OJT)opportunities. OJT means training by an employer that is provided to a paid participant while engaged in a job that meets the following criteria: a. Provides knowledge or skills essential to the full and adequate performance of the job. b. Is made available through a program that provides reimbursement to the employer of up to 50 percent of the wage rate of the participant or up to 75 percent in circumstance of extraordinary costs of providing the training and additional supervision related to the training. c. Is limited in duration to the occupation for which the participant is being trained,taking into account the content of the training,the prior work experience of the participant, and the service strategy of the participant as appropriate. Note that our partner Norooz Health Clinic provides work experience in the Healthcare field and our partner Greenlight Cyber provides training in the Cyber Security field.These opportunities prepare youth for work in high demand industries. Youth employment goals may include pursuit of higher education in post-secondary institutions including college or trade schools. To that end,we provide stipends and we help youth navigate challenges associated with college/trade preparation, school qualification/entry and financial aid. Once in college or trade school, we help them stay on the path to graduation. Post-secondary education often includes training EXHIBIT 3 wv CITY OF SANTA ANA in high demand industries including: 1.Manufacturing 2. Information Technology 3. Healthcare 4. Hospitality/entertainment Please see Letters of Commitment from employers in Attachment K. Please see our Work Experience policy in Attachment L. 6. Alternative Secondary School Services StandUp for Kids OC is committed to preventing drop-outs.With 30,000 homeless school-age youth in Orange County(2023 Grand Jury Estimate),only 70%will graduate. Youth that do not graduate are 85% more likely to become homeless adults.The 2023 grand jury concluded that we would not solve adult homelessness until we address the youth homeless crisis in Orange County.We believe it is critical to re- connect youth to secondary education and to prevent drop outs. Since 2014, SUFK OC mentoring services include the"Road Map to Success" (RMTS)for school aged youth.The primary goal of the program is for each youth to graduate high school and successfully transition,post-graduation,to college, trade school, or viable work. In our experience, youth require at least 6 months to complete the mentoring programs, as they need time to develop the emotional assets,life skills and job skills to remain in school, and become independent, long-term. The RMTS curriculum has 5 stages outlined below: Stage 1: Basic Needs(housing,food,clothing, healthcare, counseling,transportation, etc.) Stage 2: Education Stabilization(educational goals, attendance,tutoring) Stage 3: Employment Readiness and Retention(ID,resume, professional attire,labor market conditions/needs, employment goals,professional etiquette,timeliness,job skills,internships,occupational training) Stage 4: Personal/Life Skills(leadership development, community service,decision making,personal boundaries, and communication) Stage 5: Post Graduation Preparation(college and/or employment planning,housing,dorms,rentals, leases,deposits,homemaking,maintenance, financial awareness including budgeting,banking, credit, taxes, saving). Over the past two years, SUFK OC has provided RMTS mentoring services to 48 schools across Orange County. Under contract with the City of Santa Ana(2023-2024),we worked with homeless students on 5 high school campuses(Chavez HS, Valley HS,Century HS, Godinez and Lorin Griset Academy). Under contract with the County of Orange,we served the Santa Ana Access students at Mary's Academy and Santiago Creek. 100%of youth enrolled in RMTS graduate(237 OC youth enrolled in 2024) and 57% of those enroll in post-secondary education. 7. Preparation for Postsecondary Education and Training StandUp for Kids OC mentoring programs provide a specific step for"Employment Preparation".This includes assessing skills and aptitudes, conducting workshops to survey in-demand occupations, and providing work experience to build skills, gain exposure and explore future employment opportunities. Youth employment goals may include higher education in post-secondary institutions including college or trade schools. To that end,we provide stipends and help youth navigate challenges associated with college/trade preparation,qualification/entry and financial aid. Once in college or trade school,we help EXHIBIT 3 CITY OF SANTA ANA them stay on the path to graduation. We currently partner with two post-secondary institutions,providing on-campus mentoring and tutoring at Saddleback Community College and Goldenwest College.This ensures that at-risk youth remain safely housed, self-sufficient and complete their post-secondary education. We collaborate closely with school counselors that advise youth on career pathways that lead to in-demand occupations. Specific pathways that we use to ensure youth are prepared to obtain a career or occupation that provides a livable wage include assessing skills and aptitudes, conducting workshops to survey in-demand occupations, and providing work experience to build skills, gain exposure and explore future employment opportunities. In addition,we provide mentoring and tutoring for school age youth to help them establish and achieve their employment and educational goals. 100%of our mentored school age youth graduate and of those, 57% enroll in post-secondary education. Specific occupational surveys used in the SUFK OC workshops include: Bureau of Labor Statistics, Employment Development Department Labor Market Projections, and California Community Colleges OC Strong: Economic and Occupation Projections for Orange County. There are several certificates that can be earned within 1 year of exit from the program. They include: - General Education Degree(GED) - Armed Guard - Security Guard - Cyber Security Specialist See Attachment M for Letters of Intent from our partner training agencies. 8. Tutoring Youth who score 8.9 and below are considered"basic skills deficient" (from TABE or CASS). All basic skill deficient youth will receive tutoring or remedial training to improve their literacy and numeracy skills. First, we encourage all youth to complete their high school education or GED. Youth that re- connect with their secondary education may enroll in the RMTS mentoring program described above. SUFK OC employs over 100 trained mentors and tutors that help the youth achieve their educational goals, including high school graduation, obtaining a GED, or pursuing post-secondary education. In addition, SUFK OC refers youth to specific resources to improve their skills, including the following: 1)ESL classes, 2)GED programs, 3)Adult Education courses, 4)High School and Community College (college preparation classes), and 5)On-line skills courses. 9. Mentoring SUFK OC specializes in youth mentoring through two primary mentoring programs: "Journey to Self- Sufficiency" (JTS)for youth aged 18-24 (established in 2003), and"Road Map to Success"(RMTS)for school aged youth(established in 2014).The primary goal of JTS is for each youth to remain stably housed and self-sufficient at one year. For school age youth,reconnected to secondary education,the goal EXHIBIT 3 CITY OF SANTA ANA is to graduate high school and successfully transition,post-graduation,to college,trade school,or viable work. In our experience,youth require at least 6 months to complete the mentoring programs, as they need time to develop the emotional assets, life skills and job skills to remain independent, long-term. The JTS curriculum has 5 stages outlined below: Stage 1: Basic Needs(housing,food,healthcare, transportation,etc.) Stage 2: Employment Readiness(ID,resume,professional attire, labor market conditions/needs, and employment goals) Stage 3: Employment Retention(professional etiquette,timeliness,job skills, internships, occupational training, GED, college entry) Stage 4: Financial Awareness(budgeting,banking,credit, taxes, saving) Stage 5: Personal skills&home management(leadership development, community service, decision making,personal boundaries, communication; cooking&homemaking/maintenance;rental, leases& deposits). Youth may also be re-connected to a secondary high school program.The RMTS curriculum for school- age youth is outlined below: Stage 1: Basic Needs (housing,food,clothing, healthcare, counseling,transportation, etc.) Stage 2: Education Stabilization(educational goals, attendance,tutoring) Stage 3: Employment Readiness and Retention(ID,resume,professional attire,labor market conditions/needs, employment goals,professional etiquette,timeliness,job skills, internships, occupational training) Stage 4: Personal/Life Skills(leadership development, community service,decision making,personal boundaries, and communication) Stage 5: Post Graduation Preparation(college and/or employment planning,housing, dorms,rentals, leases,deposits,homemaking,maintenance, financial awareness including budgeting, banking, credit, taxes,saving). All youth that choose to enter the SUFK OC mentoring programs receive full wrap-around support. They obtain access to supportive services including medical care,counseling,rehabilitation services,legal support, credit repair, education, and transportation. Youth receive assistance with rent, appropriate clothing, food,hygiene and household items, as needed. Youth ages 16 and up may participate in the "Work Activation Readiness Program"(WARP)providing work experience and job training that leads to viable work. The Work Activation Readiness Program (WARP)provides work experience and occupational training to prepare youth for the future workforce. Youth employment goals may include pursuit of higher education or trade school. To that end, we help youth navigate challenges associated with college/trade preparation, college entry and financial aid. Once in college or trade school, we help them stay on the path to graduation. The Case Manager monitors youth progress throughout the mentoring program,using both benchmarks and milestones. Benchmarks are built into the JTS program,marking completion of key stages and activities,for example,completing a life skills course,preparing a resume or conducting a job interview. Milestones are personal goals set by the youth such as obtaining a driver's license,drug rehabilitation, family reunification or college entrance. Both benchmarks and milestones are critical to maintain accountability and build youth confidence throughout the program.We also measure internal assets(self- esteem,social connections, etc.)through a survey taken during intake and repeated after 6 months,using the Youth Asset Survey,which is widely used across the U.S. and known for high reliability. EXHIBIT 3 CITY OF SANTA ANA SUFK OC trained mentors serve as a guide throughout the mentoring program.They provide each youth a stable,healthy,trusting, adult relationship. In addition,they help the youth establish personal goals, overcome obstacles,identify and build on their strengths and obtain the self-confidence needed to maintain a productive life. We believe that the key to our success is the relationship developed between the youth and their adult mentor.The mentor provides the youth direction, support, encouragement, and accountability while the youth develops a sense of competence,usefulness,belonging, and empowerment. Over the past 21 years,the JTS/RMTS curriculum and mentor model,has proven successful in helping thousands of at-risk OC youth gain independence. Notably,the JTS curriculum and mentor model is being adopted county-wide in OC for use with transition-aged youth(TAY)(16-24 years old)experiencing homelessness. We serve exclusively youth as their needs are unique compared to adults. They typically have little life experience,no work experience, limited education, and recent trauma. Last year, 38%of youth we reported mental health problems, including depression, anxiety disorders, PTSD, suicidal ideation, and substance addiction. 14%had drug or alcohol abuse issues and 26%reported being subject to domestic violence. 27%had children, and 22%were in foster care. Over half of the girls we served experienced human trafficking,rape, and/or pregnancy. We provide support for all youth facing challenges such as trauma, addiction,behavioral issues and mental health challenges. SUFK OC staff and volunteers receive continuous training in order to provide the most comprehensive care possible and ensure the use of best practices. Training includes crisis intervention, trauma-informed care, adverse childhood experiences, implicit bias identification,mental/behavioral health,positive youth development, social-emotional learning, coping strategies and harm-reduction education. In addition,we maintain an extensive referral network for youth needing special care for addiction recovery,behavioral issues, and mental health disorders. In these situations,we will provide a soft handoff to the provider and in some cases, cover the youth's healthcare expenses, as needed. Through coordinated training and collaboration with our referral partners,we are able to address the unique needs of many subpopulations of youth who are experiencing homelessness,have runaway, or are at-risk,including,but not limited to the following: 1)youth who are pregnant or parenting; 2) system- involved youth,to include juvenile justice and child welfare; 3) labor and/or sexually trafficked or exploited youth; 4) youth with addictions and substance abuse issues, 5)youth with mental disorders; and 6)other vulnerable populations(e.g.,tribal youth,LGBTQIA2S+, and youth with disabilities). 10. Workshops SUFK OC provides workshops for youth throughout the mentoring program including all of the following marked with an X, and indicates at what stage of mentoring the workshop is provided. l. X Financial Literacy/Budget Management(Financial Awareness Stage of JTS/RMTS) 2. X Entrepreneur Skills Training(SUFK OC Project L.E.E.V.E. -Employment Stages of JTS) 3. X Labor Market Information(Employment Readiness Stage of JTS/RMTS) 4. X Family Planning(Personal Management Stage JTS/RMTS,as appropriate,or by referral) 5. X Worker's Rights/Labor Laws(Employment Retention Stage of JTS/RMTS) 6. X Analytical Skills at the Workplace(Employment Retention/Financial Awareness JTS/RMTS) 7. X Health Resources(Basic Needs Stage of JTS/RJVITS) 8. X Professional Communication Skills (verbal,written,physical)(Employment Preparation, Employment Retention and Personal Management Stage of JTS/RMTS (verbal,written,physical) 9. X Navigating the Workplace(Employment Retention Stage of JTS/RMTS) EXHIBIT 3 CITY OF SANTA ANA SUFK OC will provide Civic Engagement and Leadership Development training and activities for all youth enrolled in JTS(up to 20)as part of this grant.The training and activities are a part of the JTS curriculum provided to youth aged 16-24.The training includes workshops and opportunities for leadership development through civic engagement and volunteerism.As part of the mentoring program,we help youth to identify social connections in their community through civic engagement,volunteering,sport or school.Volunteering is highly encouraged in order to learn social responsibility and to make social connections in their community.We also provide opportunities for youth exiting the SUFK OC mentoring program,to volunteer with our organization through outreach,tutoring, mentoring,fundraising,and administration.Many of our"graduates"return to SUFK OC as volunteers,staff,and advisors. SUFK OC offers workshops and training in Leadership,Employment,Education,Vocational Training and Entrepreneurship.The workshops and courses are designed for youth that are evaluating future employment opportunities and preparing for full time employment.The courses are offered as part of the Employment Readiness and/or Employment Retention stages of the JTS mentoring program. 11. Supportive Services SUFK OC provides supportive services to all youth enrolled in the SUFK OC mentoring programs. Supportive services include basic needs(food, clothing, hygiene), housing support,healthcare, behavioral/mental health, counseling, legal aid, credit repair, housing navigation, employment navigation, and transportation(bus pass, gas cards, rideshare). We maintain close relationships with housing providers across Orange County. This includes relationships with local youth shelters (e.g. Waymakers,Robyne's Nest, Mercy House, and Casa Youth Shelter)to provide temporary housing for mentored youth. The SUFK OC Housing Navigators maintain relationships with housing providers across Orange County which we draw upon for transitional and permanent housing for youth. Youth in supported housing receive weekly deliveries of food,hygiene, and household products. Youth may receive tapered rental support, as needed, once they complete the JTS program, are stably employed, and permanently housed. We maintain agreements with many agencies across OC that provide supportive services to mentored youth. The SUFK OC Case Manager refers participants to services such as medical ("Serve the People" in Santa Ana and "Families Together" in Tustin and Garden Grove), mental health (OMIC,APAIT), employment (OneStop Centers, OCAPICA), identification services (Orange County Clerk/Recorder),transportation(OC Transit Authority), education(County Office of Education and multiple school districts, community colleges and universities(EOPS office, GED, and vocational programs), Federal, State, local, and private assistance including Medi-Cal and Supplemental Nutrition Assistance Program(SNAP),Women, Infants and Children (WIC), State Unemployment Insurance, Social Security Disability Insurance (SSDI) or Supplemental Security Income(SSI), and the General Relief Program(GR). Community coordination and collaboration are key to providing wrap-around supportive services to vulnerable youth. We collaborate with many county-wide agencies to identify at-risk youth as early as possible, including OC211, the OC TAY(Transition Aged Youth)Collaborative, and the Orange County Human Trafficking Task Force. We coordinate services through the Orange County Continuum of Care (CoQ and its Coordinated Entry System(CES) and refer clients to CES's participating agencies including emergency shelters, transitional living,rapid re-housing, and/or permanent supportive housing resources. The CoC and the Coordinated Entry System(CES) involve many organizations serving vulnerable youth with the goal of improving the efficiency and quality of our unified efforts across Orange County. SUFK OC EXHIBIT 3 CITY OF SANTA ANA is a partner agency participating in the Coordinated Entry System's Weekly Match Meetings to ensure the most vulnerable youth receive housing first. See our Supportive Service Policy in Attachment N. 12. Incentives SUFK OC will provide incentives to youth for accomplishing program benchmarks or personal goals. Incentives may include special activities(e.g. group outings or field trips), gift cards, and formal recognition such as award certificates. The benchmarks we acknowledge within our mentoring program include school graduation, certificates earned/WEX completed, JTS stages completed,JTS/RMTS "graduation", and permanent housing"move in day". We typically provide incentives geared toward the following outcomes: • Grades in school • Attendance in school • Becoming Employed • Consistently attending workshops or coaching sessions for 4+weeks • Developing and presenting a personal career plan or goal sheet • Showing leadership in a group activity or mentoring a peer(occasionally) See the SUFK OC Incentive Policy in Attachment O. 13. Follow-Up Services SUFK OC will provide follow-up services to youth participants 12 months after exit. Exit is defined as any participant who has a termination(or program "graduation")date within the quarter and has not received any WIOA service for 90 days, except follow-up, and there are no future services scheduled,that participant has "exited" for the purposes of performance measurement. Follow-up documentation will be provided 111, 2nd� 3`d, and 4d'quarter after exit. When a youth"graduates" the JTS program, they are permanently housed and self-sufficient; and they are no longer receiving WIOA services. The JTS mentoring programs take on average, 6 months to complete after intake. Upon completion of the program, the SUFK OC mentor will typically connect with the youth monthly for the first 6 months and quarterly for the remainder of the follow-up year. With each connection, they will ensure that the youth remains stably housed and self-sufficient. Our goal is for each client to ultimately find themselves in a sustainable and healthy situation. Once youth are in a sustainable, healthy situation, we support them for potential setbacks, relapses,new instances of homelessness and other challenges. Therefore, we don't ever back out of their lives. We determine a comfortable set of services, counseling, and other supports that a youth needs at a given point in time. All youth are encouraged to remain connected to SUFK OC staff for the long term. Many youth in the program continue their relationship as volunteers themselves. During the follow-up period,the SUFK OC Case Manager will continue to provide case management, supportive services, and incentives, as needed. Support services may include housing support (tapered), housing navigation and relocation services and employment navigation services, as needed. EXHIBIT 3 CITY OF SANTA ANA The Case Manager and Mentor will work together to ensure youth meet the Performance Indicators for the follow-up period. In each of the past 5 years, over 95% of our mentored youth in the JTS program remained stably housed and self-sufficient at their 12 month check-in. Therefore, we are confident, that youth who enroll in the JTS program, through this grant, will graduate and meet all the Performance Indicators for each follow-up period. At the end of each quarter,the Case Manager will work with the Billing and Compliance Manager to prepare the quarterly reports and submit them to the appropriate personnel. 14. WIOA Performance Indicators By enrolling youth in the proven SUFK OC JTS/RMTS mentoring programs described above, youth will excel at achieving the WIOA Performance Indicators(Scope of Services Exhibit 1) including: 1. Percent of participants who are in education or training or unsubsidized employment during the 2nd quarter after exit. 2. Percent of participants who are in education or training or unsubsidized employment during the 4 h quarter after exit. 3. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. 4. Percent of participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit. 5. Percent of participants who,during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. 6. Effectiveness in serving employers. 15. Prior WIOA Outcomes Not Applicable 16. Fiscal Competency StandUp for Kids OC follows standard operating procedures for contract billing and compliance and capturing and reporting fiscal data. See Attachment P for a copy of the SUFK OC Procurement Policies and Procedures. Standup for Kids, including all chapters, follow SUFK Standard Operating Procedures to ensure fiscal accountability, appropriate expenditures and planned costs (budgets). The invoicing process is conducted by the Executive Director with over 25 years of experience in accounting, bookkeeping and financial management. She is supported by an assistant with a B.A. equivalent in Financial Management/Accounting. The invoice process follows our standard operating procedures which align with generally accepted accounting principles including appropriate reviews and audits. See Attachment P for details of our standard operating procedures related to procurement and invoicing. StandUp for Kids is not dependent on WIOA funds for financial stability. In 2024,we had revenues of$1,409,764 up from 1,378,389 in 2023, and 1,238,434 in 2022. Our continued growth is attributed to our long-term commitment to the community and our exceptional results. We maintained a balanced funding portfolio in 2024, as follows: EXHIBIT 3 --� CITY OF SANTA ANA Government 614,657.10 43.6% Foundations 167,761.92 11.9% Business 167,761.92 11.9% Private 153,664.28 10.9% In-Kind 111,371.36 7.9% Fundraising Event! 152,254.51 10.8% Civic/Relig/Other 42,292.92 3.0°/a In 2024, SUFK OC spent 3.1% of all expenditures on overhead (i.e., administration and fundraising). For this grant, 93.5% of the total budget will go directly to youth(e.g., work experience payments, direct training, supportive services, incentives, mentoring and case management). 6.5% of the total program budget will go toward overhead(9%of the total grant request). Please see the most recent 2 years of audited financial statements in Attachment AA and the Audited Financial Statement Form signed(Attachment Z). Please see Attachment CC for more information about StandUp for Kids Orange County, including our 2024 Annual Report. Please see Attachment AA for our 2023 Income Statement and Preliminary(unaudited) 2024 Income Statement. EXHIBIT 3 YSPN MEMBER PERFORMANCE PLAN 2025-2026 StandUp for Kids Orange County WIOA YOUTH POPULATION Youth Population Ages #of Youth to be Served In-School 16-18 0 Out-of-School(75%minimum) 16-24 20 TOTAL NUMBER OF YOUTH TO BE SERVED PROJECTED ENROLLMENTS&EXPENDITURES (NOTE: 100%OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31, 2025) Quarter #of Enrollments Estimated Expenditures per Quarter per Quarter 15C 10 $20,000 2nd (100%Enrollment Required) 10 $40,000 3rd $70,000 4ch $70,000 TOTAL 20 $200,000 14 WIOA ELEMENTS PERFORMANCE MEASURES mark a "x" next to the elements provided in your (Projected Benchmarks subject to change program Baseline=BL) X 1.Tutoring,study skills training, dropout prevention 1.%of Participants who are in education/training, strategies or in unsubsidized employment during the 2nd x 2.Alternative secondary school services or dropout quarter after exit recovery Benchmark: 67.7% x 3. Paid& unpaid work experience that have 2.%of Participants who are in education/training, academic and occupational components,which may or in unsubsidized employment during the 41h include:summer employment, pre-apprenticeship, quarter after exit internships&job-shadowing, or On-the-Job training Benchmark:65% (20%of funds must be used for this element) x 4.Occupational skills training—priority for 3.The median earnings of Participants in recognized credentials aligned with sectors in unsubsidized employment during the 2nd quarter demand after exit Benchmark:$4300 *Pending further State and Federal guidance. x 5. Education offered concurrently with workforce 4.%of participants who,during the program,are preparation activities in education or training that leads to a recognized 6. Leadership development,community service& postsecondary credential or employment AND peer-centered activities who are achieving measurable skill gains x 7. Supportive Services Benchmark:58% x 8.Adult mentoring *Pending further State and Federal guidance. x 9. Follow-up services for not less than 12 months 5.%of Participants who obtain a recognized after exit(required) postsecondary credential or secondary diploma 10.Comprehensive guidance&counseling drug& during participation OR within 1 year after exit alcohol, etc. Benchmark:50% x 11. Financial literacy 6. Effectiveness in serving employers 12. Entrepreneurial skills training Benchmark: BL* x 13. Labor marker information-career awareness and exploration *Pending further State and Federal guidance. x 14.Activities to help youth prepare for and transition to postsecondary education EXHIBIT B 1 EXHIBIT 3 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBIT C EXHIBIT 3 Table of Contents I. Information Regarding Complaints _ 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statement_ 3 2. Civil Rights 4 3. Nondiscrimination laws under WIOA 4 4. How to File Your Complaint 5 B. Criminal Complaints 6 11. General Procedures for Handling Non-Criminal Violations of the Act 6 Ill. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 2 EXHIBIT C EXHIBIT 3 I. Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title Vl of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Edudatian Ambndrrients of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. 3 EXHIBIT C EXHIBIT 3 Administration responsibility for this Equal Opportunity/Affirmative Action (EOIAA) Program is delegated to the Equal Employment Opportunity(EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that—for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services maybe denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 4 EXHIBIT C EXHIBIT 3 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title Vilof the Civil Rights Acts, of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by.-Executive Order No. 11376 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency EmeLgency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: S EXHIBIT C EXHIBIT 3 Director Civil Rights Center U.S. Department of Labor, Room N-4-123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. if the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office, The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II. General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act(Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub s EXHIBIT C EXHIBIT 3 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process(i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure, A. The following principles and rules apply to all complaints at all steps of the complaint procedures. 1. All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall.have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. 7 EXHIBIT C EXHIBIT 3 A "participant", within the meaning of these procedures, is an individual who receives employment-training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve _disputes regarding terms and conditions of employment of any employee who is not a participant as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); G. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; 8 EXHIBIT C EXHIBIT 3 e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5343 9 EXHIBIT C EXHIBIT 3 b. A hearing will be scheduled by the EEO Officer within thirty(30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty(60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. 10 EXHIBIT C EXHIBIT 3 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at anytime prior to the conclusion of the hearing. 9. Within ten (1 0) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty(60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: i. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 1 A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (1 0) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 EXHIBIT C EXHIBIT 3 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683,600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: 1. Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty(30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits, and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (a) of the Act and the WICA regulations at 20 CFR, Section 683,600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 EXHIBIT C EXHIBIT 3 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: . . a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 13 EXHIBIT C EXHIBIT 3 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C, State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty(30) days of receipt of the request for State review. 14 EXHIBIT C EXHIBIT 3 Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Dandling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 15 EXHIBIT C EXHIBIT 3 PROCEDURES FOR HANDLING NON-CRIMINAL CDMPLA 1h,1 s No later than 180 days of Handling of complaints filed at LWDA level arising in connection with alleged W10A programs operated by LWDAs discrimination o o Informal Resolution Process o Filing of Complaint/Request for Hearing w 0 0 a Notice of Hearing issued by LWDA 0 a Q Hearing Conducted LWDA Decision within 60 days Unsatisfactory Decision or LWDA Decision not issued within 60 days Within 10 days of receipt of ° unsatisfactory decision or 10 Request for State Review o days from date LWDA decision o a should have been issued. Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 EXHIBIT C EXHIBIT 3 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level 1. The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty(30) days after the filing of the complaint. B: Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 EXHIBIT C EXHIBIT 3 2. The Complainant must file his/her appeal as a request for review directly with the Chief WI within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty(30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (33) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. is EXHIBIT C EXHIBIT 3 PROCEDURES FOR HANDLING COMPLAINTS ON EASES OF DISABILITY J No later than 180days of Filing of complaint on the basis of Disability with LWDA alleged Day 1 discrimination Informal Resolution If no resolution reached Request for Hearing Notice of Hearing Hearing Conducted Day145 Day LWDA Decision 0 Unsatisfactory Decision or No Decision State Review Filed within 30 days of LWDA/State Governor's Decision Decision or 90 days from date of 60 Days initial filing of Appeal to Assistant Secretary Department of Labor complaints 19 EXHIBIT C EXHIBIT 3 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT -- An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT_-- Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION -- In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON-CITIZEN _ Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER -- An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE m Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT -- A complaint of employment discrimination covered by Title VIl or the Equal Pay Act and by Title VI or Title IX. Individual 'Joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 EXHIBIT C EXHIBIT 3 JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title V1, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post-termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 EXHIBIT C Budget Form EXHIBIT 3 Administrative Total Cost (Not to Program Total WIA Cost Match/In Kind Exceed 10%) Cost Personnel Salaries 1. Case Managemet, Outreach, Followup (100% FTE) $ 60,465.60 $ 60,465.60 2.Jobs Development & Navigation *.25 FTE $ 18,976.16 $ 18,976.16 3. Billing & Compliance 2.5% FTE $ 1,379.04 $1,379.04 4 5 Personnel Benefits 1. Case Managemet, Outreach, Followup $ 11,814.40 $ 11,814.40 2. Jobs Development & Navigation $ 3,771.02 $ 3,771.02 3. Billing & Compliance $ 261.04 $261.04 5 -- - � Total Personnel Salaries & Benefits $0.00 $96,667.26 $95,027.18 $1,640.08 Operating Expenses Rent Utilities Phones Internet Fees Parking Fees Security Maintenance Insurance Equipment rental fees* Equipment rental fees* Vehicle lease* Office expenses(consumables) Accounting Services Legal Services HMIS Database $700.00 $700.00 Indirect Cost* 15% Federal DeMinimis Rate $14,254.08 $14,254.08 Mentors $40,154.40 $40,154.40 Volunteer Navigators $40,154.40 $40,154.40 Youth Occupational Training $12,000.00 $12,000.00 Participant Wages* $44,722.20 $44,718.74 $3.46 Supportive Services* $4,000.00 $4,000.00 Participant Incentives* $10,000.00 $10,000.00, Youth Post Secondary/Trade School $ $24,000.00 $24,000.00 Total Operating Expenses $0.00 $189,985.08 $104,972.82 $85,012.26 GRAND TOTAL(Personnel+Operating) $0.00 $286,652.34 $200,000.00 $86,652.34 EXHIBIT D Budget Form EXHIBIT 3 BudRet Form instructions for Y5PN Membersbi All costs related to the program activities described in the proposal must be included on the Budget Form. A budget narrative must be attached on a separate sheet of paper for all line items marked with an * asterisk. Personnel Salaries: List each individual position dedicated to this project. List title, percentage of full time equivalent (FTE)or the amount of time to be charged to this project. Benefits: List each individual position dedicated to this project. List title, percentage of full time equivalent (FTE)or the amount of time to be charged to this project. OPERATING EXPENSES Rent or User Fee: Provide percent of office space that will be charged to this project. Describe how percentage was determined. Equipment Rental Fee (equipment may not be purchased): List items that will be used for this project. Provide percent of rental fee that will be charged to this project. Describe how percentage was determined. Vehicle Lease (vehicles may not be purchased): Provide list of vehicles dedicated for this project, Describe vehicle use and percentage of use that will be charged to this project. Describe how percentage was Indirect Cost: Provide indirect cost rate plan. Participant Wages: Describe costs directly related to individual participants such as paid training and/or work experience. Include number of youth, hourly wage, benefits and bonuses. Include length of activity. Support Services:Attach policies and procedures for supportive services. Policy must include spending limits. Participant Incentives: Indicate the type of payment, rate of payment and describe what youth must achieve to receive the incentive. _ Other: This item may include fieldtrips and youth stipends. All items must listed and include cost details. States, local governments and non-profit institutions who receive $500,000 or more in federal funds in a fiscal year shall meet the audit requirements of the OMB Circular A-133, "Audits of States, and Local Governments EXHIBIT D EXHIBIT 3 AT--ACHMENT:I - BUDGET NARRATIVE ORGANIZATION; StandUp for Kids Orange County Instructions: This Budget Narrative provides a detailed description of each line item reflected on the Budget Form (Attached herein I).Only reed to submit 1 Budget Narrative for Program Year 2025-2026 in addition to a Budget Form for 2025-2026. Please include the cost allocation of each line item within this budget narrative. Please align the budget narrative with the budget form. Each section of this budget narrative describes the cost allocation, formula, and/or bases for the costs of the program. The Budget Narrative and Budget Form may be amended and/or modified during the program year to adjust line items,but not to exceed the total grant amount, with the approval of the contractor's Executive Director and City of Santa Ana's approval. Please elaborate on the appropriate line item budget narrative how the program will fulfill at least 25%of funds will be used for work experience. Note: Per instruction from Santa Ana staff,the Budget Narrative does not include SUFK OC match/in-kind line items. I. Personnel Salaries LINE ITEM SALARY DETAIL Case Management, Outreach, Follow Up $60,465.60 2 hours/week x 20 kids x 52 weeks x$29.07 (100%FTE) Jobs Developer/ Navigator 18,976.16 397.3 hours x$31.35(-30%FTE) The Case Manager will dedicate 100% of their time to WIOA for 12 months. They are responsible for a caseload of 20 out-of-school youth. They recruit, screen and enroll youth, prepare case plans, provide case management, supervise mentors and tutors, and coordinate community support services including basic needs,medical care, legal aid, credit repair, educational resources, financial aid, counseling, housing navigation and assistance. The robs Developer and Navigator builds and maintains business partnerships to provide work experience for youth. They provide youth job skills training, workshops, educational resources,work experience opportunities,employment navigation,and post-secondary education/trade school guidance and support.They monitor work experience hours and maintain communication with business partners and trainers. They approve payroll documentation and records and ensure proper payment and reimbursement for WIOA youth. 9. Personnel Benefits LINE ITEM BENEFITS DETAIL Case Management, 2 hours week x 20 kids x 52 weeks @$5.68/hr Outreach, Follow Up $11,814.40 FICA 39%,VAC 28%, FL HOL 30%, Medical 2%, Phone, 1% Jobs Development& 397.3 hours @$6.23/hr Navigation $3,771.02 FICA 39%,VAC 28%, FL HOL 30%, Medical 2%, Phone, 1% [Type here] EXHIBIT D [Type here] EXHIBIT 3 Describe the cost allocation for the following 'items. 1. Rent NA 2. Utilities NA 3. Phones NA 4. Internet NA 5. Parking Fees NA 6. Security NA 7. Maintenance NA 8. Insurance NA 9. Equipment Rental fees NA 10, Accounting Services NA It. Vehicle Lease NA 12. Office Expenses(consumables) NA 13. Legal Services NA 14, Auditing Services NA 15.Indirect Cost-- De Minimis Rate of 15%(SUFK OC does not have a negotiated indirect cost rate approved by a federal cognizant agency per §2 CFR Part 200.414)MDTC is calculated as total payroll and direct costs requested of Santa Ana WIOA. See Attachment CC for our organization's internal policy on indirect costs. 16. Staff Training NA 17. Staff Conferences NA 18. Staff Travel/Mileage 19.Participant Work Experience 12 youth receive payroll/wages for internships/work experience. Typically internships are 15 hours x $23.08/hour(avg.)x 10 weeks,plus FICA @.0765 =$44,722.20($44,718.74 SA/$3.46 Match).The internship teaches basic skills they will need to be successful in the workforce and provides experience to help refine their educational and vocational goals. SUFK OC internships cover a variety of interests, including Healthcare Administration,Culinary Arts,Property Management, and Cyber Security. SUFK OC sponsored internships are 10 weeks long with a maximum of 15 hours a week. Our community business partners that provide work experience and occupational training to mentored youth include Bracken's Kitchen(Culinary), Seabreeze Management Company(Property Management), and Norooz (Health Clinic), Greenlight Cyber(Cyber Security Company). 20. Participant Training Youth may receive a training stipend to participate in an occupational training program,becoming certified as either an Armed Guard or Security Guard or other WIOA approved training program. Our current business partner that provides occupational training is Sentri Institute(Armed Guard, Security Guard). Participant training includes 4 youth x$3000 paid occupational training= $12,000.00 In addition,youth may receive support for postsecondary education or trade school. This includes 4 youth x$6,000.00 paid support= $24,000.00. Youth employment goals may include pursuit of higher education or trade school. To that end,we help youth navigate challenges associated with college/trade preparation, college entry and financial aid. Once in college or trade school,we help with authorized expenses and we keep them on the path to graduation. 21.Participant Incentives @$500 average per youth=$10,000 Awards: $200(completion/skills gained) [Type here] EXHIBIT D [Type here] EXHIBIT 3 Outings: $100 Gift Cards: $200(clothing, gas,transportation) 22.Youth Conference NA 2. At the end of the narrative please explain the pertinent documents/forms that will be used to track work experience compensation or participant incentives (i.e.: timecards, sign-in sheets, record logs etc.).Include the pertinent forms as Attachment Q. (See below) 3. Subcontracting NA 4. None of the duties or work to be performed by the proposing organization shall be subcontracted or assigned to any other organization, consultant, or person without the prior written consent of City. Proposing organization must submit all subcontracts and other agreements that relate to this Proposal to City. No subcontract or assignment shall terminate or alter the legal obligations of proposed program, Note: Audit Requirements States, local governments and non-profit institutions who spend $750,000 or more in federal funds in a fiscal year shall meet the audit requirements of the OMB Super Circular section 200.501,"Audits of States, and Local Governments and Non-Profit Institutions." [Type here] EXHIBIT D [Type here] EXHIBIT 3 Explanation of Pertinent document for Work Experience: 1. Required Documents for Work Experience Participants must submit the following documents to be considered for a work experience placement: Document Name Purpose Required/ Optional Work Experience Outlines terms, expectations, and goals for the work Required Agreement experience. Participant Collects participant's personal information, Application/Registration background, and eligibility details. Required Form Parental/Guardian Consent Allows participants under 18 to engage in the work Required(if if under 18 experience. under 18 Identifies the skills and knowledge to be gained Training Plan through the work experience. Required Academic and Details bow the participant will receive related Occupational Education academic and occupational education. Required Plan W-4 Form Required for paid work experiences to comply with tax Required for laws. paid work I-9 Form Verifies employment authorization for paid work Required for experiences. paid work Proof of Identity Driver's license, state ID,or other government-issued Required identification. Emergency Contact Form Provides contact details in case of emergency. Required Supportive Services Documents any financial or logistical support needed Optional(if Request Form for successful artici ation. applicable)— Attendance Verification Confirms the participant's attendance and completion Required of work experience hours. 2. Supportive Documentation Requirements Participants may need to provide additional documentation depending on the type of work experience: ®Proof of Residency—Utility bill, lease agreement, or other proof of address. ®Income Verification—Pay stub,tax return, or statement of benefits. MEducational Status--High school diploma,GED, or school transcript. I Nledical/Realth Clearance--If the work experience requires physical activity or health-related tasks. 3. Academic and Occupational Education Component Each work experience must include a defined academic and occupational education component that relates to the work being performed. The education component can be delivered through: • On-site training by the employer. + Classroom instruction through an educational institution. [Type here] EXHIBIT D [Type here] EXHIBIT 3 • Online coursework aligned with industry-specific skills mid knowledge, • Career exploration through site visits,job shadowing, and guest speakers. 4. Work Experience Agreement and Monitoring • The participant, employer,and case manager must sign a Work Experience Agreement outlining: o Start and end dates. o Expected work hours and schedule. o Performance expectations and evaluation criteria. o Wage and benefits information (if applicable). • Monitoring and evaluation should include: o Regular check-ins between the participant and case manager. o Feedback from the employer on performance and skill development. o Adjustments to the training plan based on participant progress. 5. Incentives and Payments • Participants may be eligible for incentives based on performance and achievement of specific goals tied to the work experience. • Any incentive payment must be documented and approved by the case manager and program supervisor. • Paid work experiences must comply with minimum wage laws and labor standards. 6.Work Experience Duration and Limits Local policy must define the following: • Duration—Length of time a participant may be in a work experience. • Hours per week—Number of hours a participant is allowed to work each week. • Incentives and stipends—Maximum allowed payment amounts and conditions for issuance. 7. Supportive Services for Work Experience Participants may receive supportive services to ensure successful participation in work experience, including: • Transportation assistance(bus passes, gas cards). • Childeare support. • Work attire or uniforms, • Tools or equipment required for the job. • Technology access(Wi-Fi, laptops, etc.). Participants must submit a Supportive Services Request Form and document their efforts to obtain assistance from other sources before receiving supportive services through W10A funds. [Type here] EXHIBIT D [Type here] EXHIBIT 3 8. Reporting and Documentation • Case managers must maintain a case file for each participant,including: • Completed work experience agreement. • Academic and occupational education plan. • Attendance records and performance evaluations. • Documentation of supportive services provided. • Case notes detailing participant progress and challenges. . 9.Compliance and Oversight Local areas must comply with the requirement to spend at least 25% of WIOA youth formula funds on work experience, Compliance will be monitored through: + Quarterly expenditure reviews. • Participant outcome tracking. • Employer feedback and satisfaction surveys. [Type here] EXHIBIT D [Type here] EXHIBIT 3 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the hest of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities" in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Standup for Kids Orange County-SA Workforce program Grantee/Contractor Organization Program Title Signature Justine Palmore Executive Director Name of Certifying Official Signature EXHIBIT E EXHIBIT 3 Certification Regarding Drug-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about-- (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; EXHIBIT F EXHIBIT 3 (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code). The contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. 05/07/25 Date Program Operator Signature EXHIBIT F EXHIBIT 3 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: Standup for Kids Orange County Name of Contractor: Standup for Kids Orange County Contractor Number: A-2025- Date: July 1, 2025 - June 30, 2026 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): P.O. Box 14398, Irvine, CA 92623 Address EXHIBIT F EXHIBIT 3 Certification Reeardins Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549,as amended Nonprocurement, Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register,Vol. 53, No. 102 (Pages 19160-1921.1),and subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e.grantee)certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a)convicted or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a); and d. Have not had one or more public transactions(Federal,State or local)terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal StandUp for Kids Grantee/Contractor Organization Justine Palmore, Executive Director Name and Title of Official Authorized to Certify On Behalf of the Grantee 05/07/25 Date EXHIBIT G EXHIBIT 3 INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal,the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government,the Department of Labor(DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms"covered transaction", "debarred", "suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principal", "proposal",and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended,declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal,that it will include the clause title "Certification Regarding Debarment,Suspension, Ineligible,and Voluntary Exclusion"from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government,the DOL may pursue available remedies, including suspension and/or debarment. EXHIBIT G EXHIBIT 3 Assurances & Certifications Selected providers will be required to sign and submit"actual"assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot,this proposal will be automatically rejected.Please initial each box. fiqam authorized by my Board of Directors,Trustees, other legally qualified officer,or as the owner of his agency or business to subunit this proposal, e are not currently on any Federal, State of California, or local Debarment list. We will provide records to show that we are fiscally solvent,if needed. %ZMWe have, or will have,all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract. We have additional funding sources and will not be dependent on WIOA funds alone. We do or will meet the applicable Federal,State,and local compliance requirements. These include,but are not limited to: ecords accurately reflect actual performance. Maintain record confidentiality,as required. Reporting financial,participant,and performance data,as required. Comply with State and Federal fiscal and program activity audits. Complying with Federal and State non-discrimination provisions. Meeting requirements of Section 504 of the Rehabilitation Act of 1973. Meeting requirements of the American's with Disabilities Act of 1990.(submit completed survey) Meeting all applicable labor law, including Child Labor Law standards. Agree to provide a drug free workplace. gree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability Coverage in the amount of$1,000,000.00 policy. Agree to provide all participants with Grievance Procedures. gree to insure proposer's employees through Workers Compensation Insurance (including part-time employees) rocurement policies and procedures are in place and meet federal guidelines. well not lace a youth in a position that will displace a current employee. Use WIOA money to assist,promote, or deter union organizing. Use funds to employ or train of persons in sectarian activities. %VMUse funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. Tse WIOA funds for activities that would interfere with or replace regular academic requirements for �Pigiyouth who are not dropouts. ble se WIOA funds to carry out programs funded under the School-to-Work Opportunities Act of 1994 unless the program(s) are only for youth eligible to participate under W10A. Use WIOA money under this contract to purchase any equipment. I hereby assure that all of the above are true. �. Executive Director 05/07/25 Name Title Date EXHIBIT H EXHIBIT 3 �,StandUp Far kids ORANGE COUNTY Sandy Barba, WDB Staff City of Santa Ana—Santa Ana WDB 801 W. Civic Center Drive,Suite 200 Santa Ana, CA 92701 RE: RFP NO. 25-019 Youth Service Providers StandUp for Kids Orange County (SUFK OC) is pleased to present this proposal for Santa Ana Youth Service Providers.The goal of the program is to deliver a Workforce Innovation &Opportunity Act (WIOA)youth program for Santa Ana youth between the ages of 16-24 that are out-of-school with a focus on providing paid work experience and/or WIOA defined credentials. Our proposal supports 20 qualified youth over the contract period, July 1, 2025 through June 30, 2026, at a total cost of$200,000.00. Qualified out-of-school youth will participate in the SUFK OC "Journey to Self-Sufficiency" (JTS)youth mentoring program including our"Work Activation Readiness Program" (WARP)that provides a pathway to independence; ensuring each youth gains the job skills to remain stably employed in viable work.Youth who choose to enter the SUFK OC program receive full wrap-around support.They obtain access to supportive services including medical care, counseling, legal support, credit repair, education, and transportation. Youth receive assistance with rent and appropriate clothing, food, hygiene and household items, as needed. Youth participate in our five-step Journey to Self-Sufficiency(JTS) curriculum that guides them through the steps to become productive, self-sufficient community members. In our experience,young adults require at least six months to complete the 5 stages below: Stage 1: Basic Needs (housing, food,transportation, etc.) Stage 2: Employment Readiness (ID, resume, professional attire, labor market conditions) Stage 3: Employment Retention (professional etiquette,timeliness,job skills, internships, WEX) Stage 4: Financial Awareness (budgeting, banking, credit, taxes, saving) Stage 5: Personal skills & home management(decision making, personal boundaries, communication, community connection, leadership, cooking, homemaking, renter agreements, leases, deposits) Three of the five stages above relate specifically to employment and job retention including Employment Readiness, Employment Retention and Financial Awareness. During Employment Readiness,youth set specific employment goals, prepare to enter the workforce, and select appropriate job training programs (e.g., internship, trade school, college, etc.). In Stage 3, SUFK OC provides paid internships(wages) and occupational training (stipend). Our Financial Awareness training provides youth the necessary skills to manage income, credit, debt, and taxes. In 2024, SUFK OC served 1,784 youth countywide (31% in Santa Ana)with a budget of$1.3M. 100%of our mentored school-age youth graduate (237 enrolled) and 97%of our mentored youth, aged 18-24, remain stably- housed and self-sufficient at 1 year(343 enrolled).To our knowledge, no other organization achieves these outcomes.The key to our success is to ensure each youth remains stably employed through proper training and placement. We look forward to joining the Santa Ana Youth Service Provider Network and providing a Santa Ana WIOA program for the most vulnerable youth in the community. Sincerely, j. Justine Palmore - Executive Director EXHIBIT 3 Services Provided StandUp for Kids Orange County(SUFK OC)serves the neediest youth in OC, under age 25, including out-of- school youth, high school dropouts, runaways, homeless,youth in foster care,justice involved youth, children of incarcerated parents and migrant youth. We provide comprehensive care that ensures each youth remains stably housed and develops the skills and confidence to live independently. SUFK OC provides 4 primary services: 1)Street Outreach, 2) Housing Support,3) Mentoring, and 4)Youth Centers. SUFK OC programs cover all 14 WIOA service elements.We look forward to joining the Santa Ana Youth Service Providers Network to address the needs of vulnerable youth in the community. Street Outreach:The SUFK OC Street Outreach program targets homeless and at-risk youth, ages 16-24, through weekly street outreach and through local referral partners including law enforcement, schools, youth organizations, hotlines, plus healthcare,foster care, and social service agencies (e.g.,SA Youth Service Navigator). 5 days a week,we comb underserved neighborhoods across OC,where homeless youth hang out. We provide water,food, clothing, hygiene products and safety information. 70%of the youth we meet make contact with SUFK OC,and of those, 85%engage in our mentoring program to get off of the street. In 2024,SUFK OC received 977 calls to our crisis hotline from street youth and referrals. We conduct a thorough screening over the phone to determine eligibility for our services and immediate needs. A referral may be made, such as medical treatment, supportive housing, a behavioral health program,or another assistance program for adults over age 24. In these cases we conduct a soft handoff with another service provider.SUFK OC established Street Outreach services over 20 years ago, in 2003, and we now serve the following communities:Aliso Viejo,Anaheim, Costa Mesa, Fullerton, Garden Grove, Huntington Beach, Irvine, Laguna Niguel, Mission Viejo,Santa Ana, and San Juan Capistrano. Youth considered for intake to the SA WOIA program will be screened for specific qualifications including, resident of Santa Ana, age 16-24,authorized to work in the U.S., Compliance with Selective Service Act (males 18+), and Out-of-School(as defined by WOIA). Housing Support: SUFK OC prioritizes "housing first"to ensure the safety of homeless and at-risk youth. Our housing navigators help youth identify temporary,transitional, and permanent housing. We ensure each client establishes their personal housing goals and then we help them to identify and eliminate roadblocks to gaining permanent housing, including proper identification,immigration status, credit repair, and other legal roadblocks.We provide clients assistance with accessing housing resources, including Vouchers,VASH, HOME, and others.Through our many housing partnerships,we are able to quickly connect our clients to both temporary and permanent housing. Our rapid re-housing program is proven to be successful across many OC communities including Anaheim, Costa Mesa, Garden Grove, Irvine and Santa Ana. Mentored youth may receive rental assistance including tapered support up to 6 months after program graduation. Mentoring:When a youth agrees to mentoring,they go through a thorough intake process.At intake,we address immediate needs for safety,food,clothing, healthcare, mental health and housing, leveraging our many community partners. During intake,we identify those who are most at risk or who are currently victims of sexual trafficking, commercial sexual exploitation,sexual abuse, labor trafficking, and other forms of victimization and abuse.The Case Manager meets with the youth where demographic data are collected and youth are assessed for vulnerability and risk factors using the TAY Vulnerability Index-Service Prioritization Decision Assistance Tool (VI-SPRAT) (Balagot et al., 2019), a nationally-recognized instrument that collects information on functioning,vulnerability,current and past trauma, and any co-morbidity issues. Additionally,the Adolescent Coping Scale (Frydenberg& Lewis, 1998) is used to evaluate their ability to use productive coping strategies.The Case Manager confirms their program eligibility using defined criteria for SUFK OC programs such as age restrictions plus the Santa Ana YSP and WIOA contract requirements. SUFK OC uses a HUD-approved intake form to capture all relevant information,then based 2 EXHIBIT 3 upon a youth's program eligibility and vulnerability score,the Case Manager outlines a path forward that may include rapid re-housing, mentorship, or referral to another homeless support agency. Youth considered for intake to the SA WIOA program will undergo the following: 1) Receive an objective assessment of academic skill levels and service needs of each participant(i.e. using Test for Adult Basic Education (TABS) assessment tool or the CASA).Assessments shall include: a. Review of basic skills b. Occupational skills c. Prior work experience d. Employability interest e.Aptitudes f. Support service needs 2)The service strategy(e.g., case plan)for each participant will adhere to the following(from RFP Scope of Services Exhibit 1): a. Directly links to 1 or more SA WIOA indicators of performance: -Employment Rate(68%)—2nd Quarter After Exit:The percentage of program participants who are in education or training activities,or in unsubsidized employment, during the second quarter after exit from the program; -Employment Rate(62%)—4th Quarter After Exit:The percentage of program participants who are in education or training activities,or in unsubsidized employment, during the fourth quarter after exit from the program; -Median Earnings($4,000)—2nd Quarter After Exit:The median earnings of program participants who are in unsubsidized employment during the second quarter after exit from the program; -Credential Attainment(62%):The percentage of those participants enrolled in an education or training program who attain a recognized postsecondary credential or a secondary school diploma, or its recognized equivalent, during participation in or within one year after exit from the program. A participant who has attained a secondary school diploma or its recognized equivalent is included in the percentage of participants who have attained a secondary school diploma or its recognized equivalent only if the participant is also employed or enrolled in an education or training program leading to a recognized postsecondary credential within one year after exit from the program; -Measurable Skill Gains (59%):The percentage of program participants who,during a program year, are in an education ortraining program that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains,defined as documented academic, technical,occupational,or other forms of progress,toward such a credential or employment;and -Effectiveness in Serving Employers: Effectiveness of the core programs in serving employers, b. Identifies career pathways that include education and employment goals, c. Lists appropriate achievement objectives, d. Identifies appropriate planned services. When a youth engages in the SUFK OC mentoring programs, a case manager works with the youth to develop a case plan.The case manager further confirms the youth's background including goals,education, foster care, child welfare,social services,justice system involvement and military background. The client undergoes a physical exam and a drug screening as part of the intake assessment. Based on the screening and intake assessment,the Case Manager determines the interventions needed and coordinates any immediate community supports required such as housing, behavioral health services, counseling, legal aid, and medical treatment. During the assessment,we take steps to evaluate and pursue avenues for family reunification.We also ensure that youth who have absconded from the legal jurisdiction or juvenile justice placement, or child welfare systems, are returned to the dependent care of these services. We specifically 3 EXHIBIT 3 identify youth who have exited foster care in order to obtain any County or State benefits (e.g., medical assistance, FYI vouchers, Family Unification Program vouchers, Chafee Grants,Title IV-E re-entry, etc.),The StandUpfor Kids OC intake process and form is HUD compliant and will be modified, as needed,to include specific information necessary for the Santa Ana WIOA program, The Santa Ana Service Navigator will collect the eligibility documentation and certify WIOA eligibility at which point SUFI<OC will register the client in the CaIJOBS data base for WIOA tracking and reporting. In-school youth,youth under 16,and Out-of-school youth reconnected to secondary high school education, enroll in the "Road Map to Success" (RMTS) mentoring program.The goal of RMTS is to ensure each youth graduates and is successfully established post-graduation in college,trade school,and/or viable work,The program has 5 stages: Stage 1: Basic Needs and Stable Housing, Stage 2: Education Stabilization, Stage 3: Employment Preparation,Job Training, Employment Retention Stage 4: Personal Management and Financial Management,and Stage 5: Post-Graduation Preparation. Out-of-School youth, ages 16-24, may enroll in the"Journey to Self-Sufficiency" (JTS) mentoring program. JTS provides youth a clear pathway to independence and ensures each youth obtains the life skills and job skills to remain self-sufficient, long-term. Mentored youth 16 and up may participate in the SUFK OC"Work Activation Readiness Program" (WARP)that provides work experience or occupational training to gain job skills that lead to viable employment.Youth may also be connected to a post-secondary school program or trade school to pursue their educational and vocational goals. All youth that choose to enter the SUFK OC mentoring programs receive full wrap-around support.They obtain access to supportive services including basic needs, housing support, medical care,counseling, legal aid, credit repair, education, and transportation.Youth receive assistance with appropriate clothing,food, hygiene and household items, as needed.The Journey to Self-Sufficiency(JTS)curriculum guides the youth through the steps necessary to become productive, self-sufficient community members. In our experience, young adults require at least 6 months to complete the program, as they need time to develop the emotional assets, life skills and job skills to remain independent, long-term.The JTS curriculum has 5 stages outlined below: Stage 1: Basic Needs (housing,food,transportation,etc.) Stage 2: Employment Readiness (ID, resume, professional attire, labor market conditions/needs) Stage 3: Employment Retention (professional etiquette,timeliness,job skills, internships, occupation training) Stage 4: Financial Awareness (budgeting, banking,credit,taxes) Stage 5: Personal skills & home management(leadership development, community service, decision making, personal boundaries,communication; cooking& homemaking/maintenance; rental, leases& deposits) Three of the five stages above address employment and job retention including Employment Readiness, Employment Retention and Financial Awareness.The case manager monitors the youth's progress towards their specific educational and vocational goals.The Employment Navigator and the mentor guide the youth through the job skills and leadership training.They provide the youth with resources,guidance, and linkage to community supports, including work experience, occupational training and educational resources(i.e. GED or post-secondary school enrollment). Internships and occupational training target transition age youth with little to no prior work experience. The Employment Readiness stage of JTS,ensures each youth is thoroughly prepared for the work experience that best meets the youth's experience and employment 4 EXHIBIT 3 goals.The internship teaches basic skills they will need to be successful in the workforce and provides experience to help refine their educational and vocational goals. SUFK OC internships cover a variety of interests, including Healthcare Administration,Culinary Arts, Property Management,and Cyber Security. SUFK OC sponsored internships are 10 weeks long with a maximum of 15 hours a week.Youth receive wages,with a maximum of$20Jhour.Alternatively,youth may choose to receive a stipend to participate in an occupational training program, becoming certified as either an Armed Guard or Security Guard. In all cases,the preparation and guidance provided by the SUFK OC Work Activation Readiness Program, assists youth in making a successful transition to regular employment, apprenticeship,trade placement,or post- secondary education. The JTS curriculum above includes specific stages,steps, and measurable benchmarks that direct each youth along the pathway toward independent living.SUFK OC mentors serve as a guide, and provide each youth a stable, healthy,trusting,adult relationship. In addition,they help the youth establish personal goals,overcome obstacles, identify and build on their strengths and obtain the self-confidence needed to maintain a productive life.We believe that the key to our success is the relationship developed between the youth and their adult mentor.The mentor provides the youth direction,support, encouragement, and accountability while the youth develops a sense of competence, usefulness,belonging, and empowerment. Overthe past 21 years,the JTS curriculum and mentor model, has proven successful in helping thousands of at-risk OC youth gain independence. Notably,the JTS curriculum and mentor model is being adopted county-wide for use with transition-aged youth (TAY)(16-24 years old) experiencing homelessness. The Case Manager monitors youth progress throughout the mentoring program,using both benchmarks and milestones. Benchmarks are built into the JTS program, marking completion of key steps and activities, for example, completing a life skills course, preparing a resume or conducting a job interview. Milestones are personal goals set by the youth such as obtaining a driver's license, drug rehabilitation,family reunification,completing an internship, or college entrance. Both benchmarks and milestones are critical to maintain accountability and build youth confidence throughout the program. We also measure internal assets(self-esteem,social connections, etc.)through a survey taken during intake and repeated after 6 months, using the Youth Asset Survey,which is widely used across the U.S. and known for high reliability. The primary goal for youth enrolled in JTS is to remain stably housed and self-sufficient at the 12 month check-in.The primary goal for youth enrolled in RMTS is to graduate high school and become established, post-graduation. In 2024,SUFK OC served 1,782 youth countywide. 100% of our mentored school-age youth graduate(237 enrolled)and 97%of our mentored youth, aged 18-24, remain stably-housed and self- sufficient at 1 year(343 enrolled). 57%of students enrolled in RMTS,go on to college.To our knowledge, no other organization achieves these outcomes. Key to our success is ensuring each youth remains stably employed through proper training and placement. We also set a goal for each youth to increase their internal assets after 6 months in the program, using the Youth Asset Survey, The SUFK OC outcomes will meet or exceed those set for the SA YSP W10A program: 1)We will successfully intake 20 youth within the first 6 months of the contract. 2)95%of youth will meet or exceed the baseline performance indicators set by their case plan. 3) 100%of youth will receive follow-up services each quarter for 1 year after program exit. in addition we will meet and exceed the expectations for program participation and management,as follows: 1) Participate actively in the Santa Ana Youth Council and Youth Service Provider Network. 2)Attend monthly Youth Service Provider Network meetings. 3) Deliver two or more of the 14 WIOA program elements. 5 EXHIBIT 3 4) Create and sustain partnerships with businesses, parents and other resources to serve youth. 5) Design (and deliver) programs to meet or exceed WIOA Performance Indicators. 6) Recruit and refer potential WIOA participants to the Service Navigatorfor eligibility determination. 7) Enroll 100%enrollment by second quarter(December 31, 2025). 8) Register youth participants into CaIJOBS. 9) Document on CalJOBs (www.caljobs.ca.gov) at least one or more substantial service activity(refer Workforce Services Directives WSD 20-10 and WSD 19-06) each month for each enrolled youth. 10)Conduct an objective assessment of the academic levels,skill levels, and service needs of the participant. 11) Maintain files that clearly document WIOA eligibility,assessments, needs and services provided to participant and performance outcome verification. 12) Provide 12-month follow-up services for"exited"(youth no longer enrolled in program) participants. 13) Develop systems to invoice for services on a monthly basis. 14) Make available satisfaction surveys to all participants. 15) Be prepared to be monitored for WIOA compliance by Federal,State,SAWDB and/or Service Navigator. We believe the SUFK OC youth mentoring and job training programs directly address the City of Santa Ana YSP program priorities and WIOA requirements. Agreement Statement StandUp for Kids Orange County concurs with the provisions contained in EXHIBIT 11—Sample Agreement. Firm and Team Experience StandUp for Kids OC(SUFK OC),founded in 2003, is located at 1055 El Camino Dr. Unit E,in Costa Mesa, CA. SUFK OC is one of 16 chapters belonging to the national non-profit corporation StandUp for Kids,founded in 1990, in San Diego.The organization and all of its chapters share a common mission to end the cycle of youth homelessness,one youth at a time.The SUFK national office provides the local chapters with back- end support including fundraising licenses, insurance, and website maintenance.The national headquarters location is 200 Nelson Ferry Road, Suite B Decatur, GA 30030. StandUp for Kids specializes in serving youth, as their needs are unique,compared to homeless adults. Homeless youth typically have no work experience, little life experience, limited education and recent trauma from home and/orfrom living on the streets.Therefore, it is not enough to simply house the youth, since they require time to develop the life skills,job skills and emotional attributes required to live independently. To end the cycle of homelessness for youth,SUFK provides four basic services; 1)Street Outreach,2) Mentoring,3) Housing Support, and 4)Youth Centers. Our service model follows national guidelines set by the US Interagency Council on Homelessness regarding stable housing, permanent connections, education, employment, and social and emotional wellbeing for homeless youth. SUFK OC is well known across underserved neighborhoods in Orange County. In 2024,we served 1,784 youth across 28 cities. 31%of the youth we served were in Santa Ana.We provided 11,833 points of service,3,998 meals/groceries, 2,217 nights of shelter and gave 965 youth help with post-secondary or vocational training.We offer two primary mentoring programs "Road Map to Success" (RMTS)for school age youth, aged 12-18 and "Journey to Self-Sufficiency" (JTS)for youth no longer in secondary school, aged 16-24. Road Map to Success (RMTS), designed for school-age youth, provides a holistic support system to ensure homeless and at-risk students graduate high school and prepare for their next steps, post-graduation. We 6 EXHIBIT 3 partner with 31 schools across 10 school districts, as well as 13 Access schools,to reach and support students in need. In the past 2 years,we served 11 public high schools and 2 Access schools in Santa Ana. In addition to housing,food, and essential resources, RMTS offers students tutoring, advocacy, mentoring and job training.The program empowers youth to plan for their futures,whether entering the workforce or pursuing post-secondary education. Journey to Self-Sufficiency(JTS), designed for homeless and at-risk young adults ages 16-24, delivers crucial support during the transition to independence. Clients receive basic needs, housing assistance, mentoring, employment navigation and job training,financial literacy and life skills to achieve self-sufficiency.The Work Activation Readiness Program (WARP) provides work experience and occupational training to prepare youth for the future workforce.We also support youth pursuing higher education, helping them navigate challenges associated with college preparation, college entry and financial aid. Once in college,we help them stay on the path to graduation.To that end,SUFK OC serves homeless and at-risk students on campus, at two OC community colleges. 100%of our mentored school-age youth graduate high school (237 enrolled in 2024)and 97%of our mentored youth,aged 18-24, remain stably-housed and self-sufficient at 1 year(343 enrolled).To our knowledge, no other organization achieves these outcomes. Key to our success is to ensure each youth remains stably employed through proper training and placement. SUFKOC has direct experience serving Santa Ana youth over the past 20 years. We have deep partnerships with Santa Ana law enforcement,youth organizations, healthcare providers,shelters, public schools and colleges,that all provide direct referrals of youth in crisis. Under contract with the City of Santa Ana (2023- 2024),we worked with homeless students on 4 high school campuses (Chavez HS,Valley HS,Century HS, and Lorin Griset Academy). Under contract with the County of Orange,we served the Santa Ana Access students at Mary's Academy and Santiago Creek. We maintain an extensive referral network for clients that need supportive services including medical, dental, mental health treatment,counseling, housing and other services essential for achieving independent living.The SUFK OC Housing Navigator coordinates shelter,temporary,and permanent housing needs. SUFK OC currently is under contract with Santa Ana to provide, Rapid Re-housing Services for youth.SUFK OC maintains partnerships with local shelters, landlords, housing partners, referral partners and legal services that support our"Housing First"efforts,This includes relationships with local youth shelters (e.g. Waymakers, Robyne's Nest, Mercy House,and Casa Youth Shelter)to provide temporary housing for mentored youth, The SUFKOC Housing Navigators maintain relationships with local housing providers in Santa Ana that we draw upon for transitional and permanent housing for mentored youth. SUFK OC has broad experience serving homeless and at-risk youth across Orange County since 2003. In the past five years alone,we successfully completed over 25 federal, state, and local funded government contracts and in each case,we met our service goals,expended all funds and had no audit findings (see list below). Contract services included: • Employment Preparation/Work Experience/Occupational Training/Post-Secondary School Preparation • Street Outreach/Referrals/Screening/Qualification • Community Outreach and Community Resource Development • Client mentoring/training/coaching/counseling and support. • Client tutoring and education support • Client case management/intake and exit/planning and monitoring/follow-up/files/data base/reporting • Community Support management (housing, healthcare,social services) • Community Collaboration (City, County,State,CoC,CES, etc.) • Housing Voucher Acquisition/Management 7 EXHIBIT 3 • Housing Navigation/Market Evaluation/Selection/Waitlist • Housing Evaluation/Inspection/Re-Inspection • House Setup/Transition/Support/Maintenance • Landlord Relations/Contracts/Disputes/Terminations • Rental Ass istance/Recordkeeping(Rent, Utilities,Deposits, Insurance,etc.) • Program and contract management/compliance/billing and expense reimbursement/reporting/audit StandUp for Kids Orange County Federal,State and Local Government contracts (last 5 years targeting homeless and at-risk youth): 2019-2020 City of Huntington Beach CDBG Street Outreach 15,000.00 2019-2020 City of Irvine CDBG Street Outreach 19,826.00 2019-2020 City of Mission Viejo CDBG Street Outreach 4,500.00 2020-2021 City of Huntington Beach CDBG Street Outreach 15,000.00 2020-2023 City of Irvine ESG Rapid Rehousing 257,188.00 2020-2021 City of Anaheim ESG Rapid Rehousing 33,000.00 2021-2023 City of Garden Grove ESG RRH and Street Outreach 102,303.00 2021-2023 City of Anaheim ESG Rapid Rehousing 68,796.00 2021-2023 City of Irvine CDBG Street Outreach&Apt Sup 59,932.00 2021-2025 City of Garden Grove Workforce Activation & Readiness $300k+ 2021-2022 City of Irvine CDBG Street Outreach 12,177.00 2022-2023 City of Mission Viejo CDBG Street Outreach 2,500.00 2022-2023 City of Huntington Beach CDBG Street Outreach 14,652.00 2022-2024 City of Santa Ana CDBG Homeless Services—Schools 54,000.00 2023-2024 City of Costa Mesa Tenant Based Rental Assistance 72,348.00 2023-2024 City of Irvine ESG Street Outreach 37,941.00 . 2023-2024 City of Huntington Beach CDBG Street Outreach 19,896.00 2023-2024 City of Costa Mesa CDBG Homeless Services 15,000.00 2023-2024 City of Mission Viejo CDBG Street Outreach 5,715.00 2024-2025 City of Huntington Beach CDBG Street Outreach 19,215.00 2024-2025 City of Mission Viejo CDBG Street Outreach 7,500.00 2024-2026 City of Santa Ana CDBG Homeless Services Schools$71,436 2024-2025 HHS ACF Street Outreach $150,000.00 2025-2026 City of Santa Ana HHAP Rapid Rehousing 113,145.00 *pending council approval The youth we serve in Orange County are culturally diverse. In 2024 our clients were 85%aged 16-24 and 15% under age 16. 54%were Female/Transgender Women/Female Identified and 42%were Male/ Transgender Men/Male Identified and 4% Non-binary/Nonconforming. Client ethnicity included 53% Hispanic, 16% Black or African American, 14% Multi-ethnic,8%White, 5%Asian, 3% Pacific Islander and1% American Indian or Native American. 22% identified as LGBTQIA+and 24 were Veterans. SUFKOC has the depth of experience to tackle behavioral health issues as most homeless youth and at-risk youth we serve experienced traumatic events before leaving home and are traumatized again,while living on the street. Last year, 38%of youth we served had significant mental health problems, including depression, anxiety disorders, PTSD,suicidal ideation, and substance addiction. 14% used drugs and/or alcohol and 26%experienced domestic violence, 27% had children, and 22%were in foster care. Over half of the girls we served experienced human trafficking, rape, and/or pregnancy. Through coordinated training and collaboration with our partners,we are able to address the unique needs of many subpopulations of youth who are at-risk or experiencing homelessness or have runaway, including, but not limited to the following: 1)youth who are pregnant or parenting;2)system-involved youth,to 8 EXHIBIT 3 include juvenile justice and child welfare; 3) labor and/or sexually trafficked or exploited youth;4)youth in need of substance abuse and mental health services; and 5)other vulnerable populations (e.g.,tribal youth, LGBTQIA2S+,foster youth and youth with disabilities). SUFK OC employs 14 staff, all located in the Costa Mesa, CA office. We employ 100+trained volunteers in Orange County that serve as mentors and tutors and support SUFK OC programs and operations.The volunteer workforce provided 7,000 hours of service in 2024 which helps ensure we keep our costs low. All SUFK OC staff and volunteers are trained in trauma informed care, positive youth development, crisis management, behavior management, harm reduction, coping techniques, cultural awareness, diversity, inclusion, and mandatory reporting. In addition, we maintain an extensive network of referral agencies, housing providers,job training partners and community service providers, to ensure each client receives comprehensive wrap-around support. SUFK OC staff have over 55 years combined experience serving at-risk and homeless youth in Orange County.The staff who will oversee the SA YSP WIOA program include: a)Justine Palmore, Executive Director(B.S., 19 years with SUFK OC) b) Elie Martinez, Payroll Supervisor, Employment Navigator(B.A., 5 years) c) Nancy Roque, Case Manager, (B.S., 1 year) d) Samuel Kalel, Compliance Manager(B.A. equiv., 1 year) Elie Martinez will be the Project Manager assigned to this agreement. Elie will be the primary contact person to represent Standup for Kids OC and will be the person to conduct the presentation, if invited to an interview.Justine Palmore will be the Principal Agent for the contract.See contact information below: Justine Palmore, Executive Director Phone: (714) 356-KIDS (5437) Email:justines@standupforkids.org Mailing Address: P.O. Box 14398 Irvine,CA 92623-4398 Elie Martinez—Program Supervisor Phone: (714)356-KIDS (5437) ellem@standupforkids.or� Mailing Address: PO Box 14398 Irvine,CA 92623-4398 In summary,StandUp for Kids has the organizational capacity, experience and track record to successfully execute the SA YSP WIOA program, providing homeless and at-risk youth life skills and job skills to maintain independence, long-term. The following section provides the resumes of staff assigned to the Santa Ana YSP WIOA program: 9 EXHIBIT 3 Justine Palmore(19 years w/SUFK OC) Regional Executive Director B.S. Human Services • Oversees all programs,services,and operations. • Responsible for all government contracts including contract negotiation, monitoring, billing, reporting and compliance. • Responsible for raising the organization budget of$1.3M annually. • Evaluates trends and gaps in homeless services, and develops programs to meet the needs. • Sets annual goals and objectives and maintains organization's focus to accomplish them. • Develops and maintains collaborative relationships with community partners including the local Continuum of Care, housing facilities, donors,funders, agencies and programs,to successfully deliver services to youth and their families. • Develops and maintains relationships with elected government officials to advocate for homeless. • Ensures internal audits are completed including audits of client files, internal databases, external databases(compliance with Homeless Information Management System),safety protocols,grant reports, and fiscal controls. • Responsible for fiscal management and budget tracking. • Responsible for recruitment, human resources,time tracking, payroll,training, retention, and performance evaluations. • Oversees fundraising, communications, and community outreach. • Facilitates regular management and staff meetings to communicate program goals and objectives. • Applies over 40years of experience in finance and entrepreneurship. 10 EXHIBIT 3 Elie Martinez Program Supervisor(5 years wJ SUFK OC) B.A. Psychology • Coordinates employment readiness curriculum and training for clients. • Evaluates client readiness for employment. • Assists clients with job search. • Coordinates logistics of employment with case managers and mentors. • Provides accurate recordkeeping to meet all program requirements. • Maintains client files in accordance with HUD and program requirements. • Manages a team of staff,volunteers, and interns in accordance with SUFK Standards. • Manages the Work Activation & Readiness Project (WARP) internship program. • Provides ongoing assessment of the WARP program, reporting to the Program Director any deficiencies and plans for correction. • Manages the day-to-day operations of the WARP internships. • Recruits,selects, on-boards,and evaluates WARP interns. • Reviews and approves work prepared by interns including resumes, budgets,etc. • Acts as role model and instructs interns regarding appropriate professional conduct. • In coordination with our Host Businesses,develops a plan for the orientation, development, and ongoing training of interns. • Provides mentoring and training to interns. • Develops and maintain effective communication between interns and Host Businesses. • Ensures that all interns are being supervised and coached. • Develops and maintain relationships with Host Businesses. Nancy Roque(Z years with SUFK) Case Manager B.S.Child and Adolescent Studies • Conducts outreach as necessary to locate homeless and at-risk youth in need of SUFK OC services. • Ensures holistic case management by conducting comprehensive screenings and assessments with individuals (or families)to collect functional,environmental, psychosocial,financial,employment, housing, educational,and health information, as appropriate. • Assesses the barriers that clients are facing and develops a case plan. • Guides and manages volunteer support team that mentor and tutor clients. • Coordinates individual client milestones to help them meet short and long term goals. • Provides service linkages and support systems to ensure client's basic needs are met, such as health care, hygiene, and housing. • Performs crisis intervention and counsels clients that are confronting issues adversely affecting their lives,such as mental illness, addiction, abuse and trauma. • Completes Client Outcome Matrix and uses Database and HMIS to track and maintain accurate case notes and program data. • Collaborates with the Case Management Team by attending weekly meetings to discuss the effectiveness of programs and client progress.Adjusts strategies to meet each client's level of need and improves their treatment plan. • Establishes and maintains confidential case files for clients and prepares required statistical reports for program management and evaluation. • Act as role model and provides instruction to interns and staff regarding appropriate professional conduct. 1�. EXHIBIT 3 Samuel Kamel(1 year with SUFK) Compliance and Billing Manager B.A. Equivalent Grant Assistance • Prepare grant performance reports. • Review ALLtimesheets to ensure job codes are allocated correctly before payroll • Track and manage grant cash flow in partnership with Programs team and Finance. • Set up General Ledger in coordination with the accounting department. • Ensure cost-sharing requirements are fulfilled. • Compile information and documents needed for audit inquiries. • Provide organizational information needed for grant proposals. Budget Monitoring • Provide budget projections and forecasts monthly. • Assist in identifying and correcting errors in coding of revenues and expenses monthly. • Quarterly, prepare invoicing for funds • Coordinate approval for all incoming invoices, and ensure timely payment • Prepare payroll registers for billing. • Review and edit GL reports to ensure billing is accurate, coordinate with accounting. • Prepare invoice and backup documentation for submission to funding sources • Compare monthly and year-to-date amounts on invoices to program budget reports. • Submit invoices to funding sources and accounting in a timely manner. • Track payment of grant invoices,enter to database, deposit,and copy accounting.' Summary Following is a summary of the SUFK OC key qualifications for the Santa Ana Youth Service Provider Program. • SUFK OC specializes in serving homeless and at-riskyouth (ages 12-24). We only serve this population, as their needs are unique,compared to homeless adults. • We achieve results. In 2024, 100%of our mentored school-aged youth (seniors)graduated (237 enrolled) and 97%of our mentored youth,ages 18-24, remained stably housed and self-sufficient at their 12-month check-in(343 enrolled). • SUFK OC,founded in 2003,has 21 years of experience serving homeless and at-risk OC youth,with a proven track record successfully executing youth assistance programs across OC cities. • We have direct experience serving Santa Ana youth. In 2023-2024,we provided weekly street outreach, enrolled 128 Santa Ana youth in our mentoring program, and provided mentoring to homeless students on 4 Santa Ana Unified High School District campuses plus 2 Santa Ana Access schools, • SUFK OC serves a diverse population, primarily BIPOC, and youth with mental disorders and traumas. • Our proven mentoring program,Journey to Self-Sufficiency, is proven to move youth from crisis to self- sufficiency in 12 months, on average. • SUFK OC's staff have a combined 55 years of experience serving homeless and at-risk youth in OC and Santa Ana. • SUFK OC case managers and mentors provide the most comprehensive care possible,with extensive training in positive youth development,trauma-informed methods,and behavioral health. • SUFK OC maintains an extensive network of referral agencies,employment providers, housing providers and community service providers that ensures youth receives comprehensive wrap-around support. 12 EXHIBIT 3 • SUFK OC collaborates with the County service agencies to efficiently source key services for clients. • We successfully completed over 25 contracts with government entities in the past 5 years. In each of these contracts,we met our service goals, expended all funds and had no audit findings. • We have highly satisfied customers that demonstrate their satisfaction through excellent references and repeat contracts. • Our costs remain low,as we leverage a large community volunteer workforce of 100+trained individuals. • We provide innovate services including the "Work Activation Readiness Program",partnering with local employers to provide paid work experience and occupational training that leads to viable, stable employment. • SUFK OC provides the City of Santa Ana Youth Service Council a comprehensive set of youth services to meet their goals, including programs for both in-school and out-of-school youth. In summary, StandUp for Kids OC demonstrates excellent outcomes, deep experience, large networks and ample resources and capacity to successfully meet and exceed the requirements of the Santa Ana Youth Service Provider Program. 13 EXHIBIT 3 Proposed Work Plan The goal of the Santa Ana Youth Service Provider program is to deliver a Workforce Innovation & Opportunity Act(WIOA)youth program for Santa Ana youth between the ages of 16-24 that are out-of- school with a focus on providing paid work experience and/or WIOA defined credentials. In addition to our roles and responsibilities as a member of the Santa Ana Youth Service Provider Network, our plan provides full wrap-around support, including basic needs, housing support, mentoring,and work experience or occupational training,for 20 qualified youth over the contract period,July 1,2025 through June 30,2026. The SUFK OC Work Plan will meet and exceed the stated requirements and performance outcomes in the SA VSP Scope of Work below: 1) Participate actively in the Santa Ana Youth Council and Youth Service Provider Network. 2)Attend monthly Youth Service Provider Network meetings. 3) Deliver two or more of the 14 WIOA program elements. 4)Create and sustain partnerships with businesses, parents and other resources to serve youth. 5) Design programs to meet or exceed WIOA Performance Indicators (refer to page 26 for Performance Indicators). 6) Recruit and refer potential WIOA participants to the Service Navigator for eligibility determination. 7) Enroll 100%enrollment by second quarter(December 31, 2025). 8) Register youth participants into CalJOBS. 9) Document on CalJOBs (www.caljobs.ca.gov)at least one or more substantial service activity(refer Workforce Services Directives WSD 20-10 and WSD 19-06)each month for each enrolled youth. 10) Conduct an objective assessment of the academic levels,skill levels,and service needs of the participant. 11) Maintain files that clearly document WIOA eligibility, assessments, needs and services provided to participant and performance outcome verification. 12) Provide 12-month follow-up services for"exited" (youth no longer enrolled in program) participants. 13) Develop systems to invoice for services on a monthly basis. 14) Make available satisfaction surveys to all participants. 15) Be prepared to be monitored for WIOA compliance by Federal,State,SAWDB and/or Service Navigator. Approach Our approach applies the SUFK OC standard operating procedures for Community Outreach, Street Outreach and the"Journey to Self-Sufficiency" (JTS)youth mentoring program. For over 20 years, SUFK OC has operated these programs to reach homeless and at-risk youth. During that time,thousands of OC youth have engaged in the SUFK OC mentoring programs and successfully moved from crisis to self-sufficiency. We offer two primary mentoring programs.The goal of"Journey to Self-Sufficiency" (JTS), program is for each youth to move from surviving to thriving. The program typically takes 6 months to complete. At that point,the youth is self-sufficient and permanently housed.Success is measured by the youth remaining self-sufficient and stably housed at 1 year. In 2024, we experienced a 97%success rate with 343 youth enrolled.JTS is a five-stage,goal-based, process that includes activities,workshops,training, work experience and occupational training that build job skills and life skills leading to long-term independence. Youth receive support from their SUFK OC mentor and case manager throughout the duration of the program. Youth under 16 and youth that can be reconnected to secondary education, align with the SUFK OC "Roadmap to Success" (RMTS)youth mentoring program. RMTS focuses on homelessness prevention among students through education stabilization,tutoring, and study skills training, plus life skills and job 14 EXHIBIT 3 skills to achieve independence, post-graduation. Success is measured by achieving high school graduation and becoming successfully established post-graduation in college,trade-school,entrepreneurship or viable work. Each major activity in our work plan is described below, along with the YSP Program Goals and Timeline. A. Community Outreach/YSP Startup: Our community outreach program includes the following elements: • Develop a bilingual outreach campaign targeting at-risk youth and young adults through flyers, social media, and community events. • Develop strong working relationships with Santa Ana Youth Service Providers Network members. • Share outreach materials at local shelters,food banks,schools,social service agencies, and partner organizations to expand awareness of the SUFK OC services and services provided by the Santa Ana Youth Service Providers Network and the Santa Ana Work Center. • Attend city-hosted events and network meetings to strengthen relationships with stakeholders and identify potential youth referrals. • Strengthen relationships with our current community business partners that provide work experience and occupational training to mentored youth including Bracken's Kitchen (Culinary), Seabreeze Management Company(Property Management),Sentri Institute (Armed Guard,Security Guard), Norooz(Health Clinic), Greenlight Cyber(Cyber Security Company). • Develop new business partners that provide work experience and occupational training for mentored youth. • Maintain strong relationships with local Santa Ana referral sources such as law enforcement, schools, medical facilities,youth organizations and social service agencies. • Incorporate required procedures and protocols for WOIA compliance into the SUFK OC Standard Operating Procedures, including processes for providing monthly invoices. SA YSP Goals and Timeline: 1. Regular attendance at Santa Ana Youth Service Providers meetings (started by July 31,2025) 2. Active in the Santa Ana Youth Service Providers Network(started by July 31,2025) 3. Implement procedures for CalJOBS Tracking and Reporting(July 31,2025) 4. implement process to provide monthly invoices (July 31, 2025) B. Street Outreach and Intake: The SUFK OC Street Outreach program targets homeless and at-risk youth,ages 16-24,through weekly street outreach and through local referral partners including law enforcement,schools,youth organizations, hotlines, medical facilities,foster care agencies, and social service providers (e.g.,SA Youth Service Navigator). Each week,we will comb the underserved neighborhoods across Santa Ana, where homeless youth hang out. We provide water,food, clothing, hygiene products and safety information. 70% of the youth we meet make contact with SUFK OC,and of those, 85% engage in our mentoring program to get off of the street. In 2024,SUFK OC received 977 calls to our crisis hotline from street outreach and referrals. We conduct a thorough screening over the phone to determine eligibility for our services and immediate needs.A referral may be made to another assistance program in cases where there is need for immediate medical treatment,supportive housing, a severe behavioral health issue,or for adults over age 24. In these cases we conduct a soft handoff with another service provider.Youth considered for intake to the SA YSP program will be screened forspecific qualifications including, resident of Santa Ana, age 16-24, authorized to work in the U.S., Compliance with Selective Service Act (males 18+), and Out-of-School as 15 EXHIBIT 3 defined by WIOA.The Case Manager meets with the youth forth e full intake where demographic data are collected, and assessed for vulnerability and risk factors using the TAY Vulnerability Index-Service Prioritization Decision Assistance Tool (VI-SPDAT) (Balagot et al., 2019), a nationally-recognized instrument that collects information on functioning,vulnerability, current and past trauma, and any co-morbidity issues.Additionally,the Adolescent Coping Scale(Frydenberg& Lewis, 1998) is used to evaluate their ability to use productive coping strategies.SUFK OC administers a 37 question,Youth Asset Survey,to determine emotional attributes and then measures growth after each 6 months in mentoring. In addition, youth will complete a thorough skills assessment(TAthat includes the following Santa Ana YSP required elements: a. Review of basic skills b. Occupational skills c. Prior work experience d. Employability interest e.Aptitudes f. Support service needs A personalized service strategy(case plan) is developed for each participant and will include the following Santa Ana YSP elements: a. Directly links to 1 or more indicators of performance (e.g., Employment rate @2Q&4Q, Median Earnings,Credential Attainment, Measurable Skill Gain, and/or Effectiveness in Serving Employers. b. Identifies career pathways that include education and employment goals, c. Lists appropriate achievement objectives, d. Identifies appropriate planned services. SA YSP Goals and Timeline: 1. Receive initial referrals from Santa Ana Youth Service Navigator(July 31,2025) 2, Refer 20+qualified youth to the Santa Ana Youth Service Navigator for eligibility determination (December 31, 2025) 3. Enter 20 eligible WIOA youth into the CaIJOBS system (December 31,2025). C.JTS Mentoring Program Stage 1,focuses on meeting basic needs, including stable housing. SUFK OC provides full wrap-around support for mentored youth including housing navigation,food,clothing, hygiene items and transportation for work,school and mentoring, plus referrals for necessary support services including medical care, mental health care, counseling and legal assistance. Youth in supported housing receive regular deliveries of healthy food, hygiene items and household supplies through our SUFK OC"We Deliver" program. In addition to the gateway supports and services, Stage 1 includes establishing a mailing address for homeless youth through Stand Up for Kids and obtaining identification documents such as a birth certificate,state-sponsored ID or driver's license. SA YSP Goals and Timeline: 1. 20 youth receive basic needs, including stable housing(December 31, 2025) 2. CaIJOBS Updates done monthly for each youth. D.ITS Mentoring Program Stage 2 addresses employment readiness, including goal setting, personal grooming, communication skills and resumes. Youth review employment trends and take time to do career exploration.They are introduced to employment services such as Santa Ana Work Center, One-Stop Centers, State Employment Development Department,job fairs and online job search tools. During Stage 2, youth learn the job application process,guided by the SUFK OC Employment Navigator who helps the client confirm individual goals,strengths and job opportunities that match. For youth lacking job skills,the navigator coordinates paid work experience and occupational training through local employers via our "Work Activation Readiness Program" (WARP).The WARP program, established in 2019, maintains 16 EXHIBIT 3 partnerships with local employers across multiple cities,to provide work experience and occupational training, leading to viable employment. Completion of Stage 2 includes submitting 3 job applications each week for up to 4 weeks. The mentor plays a key role in helping the youth establish (and reach) personal goals and milestones such as completing or furthering their secondary or post-secondary education, reuniting with family,addiction recovery,obtaining a driver's license,or resolving legal and financial issues. SA YSP Goals and Timeline; 1. 20 youth receive basic needs and are stably housed (December 31, 2025) 2. 20 youth participate in WIOA compliant job training(e.g. WEX, Occupational Training,Trade School, College,Alternative/GED/HS Education,OTJ training,etc.) (March 31, 2025). E.JTS Mentoring Program Stage 3 is a continuation of the job training process,with an emphasis on interviewing skills,employer expectations, plus time and stress management. Participants exit this stage when they are hired, begin work, and remain employed for at least one month.The Employment Navigator continues to help the youth maintain viable employment.The mentor continues to provide support to the youth as they strive to reach their personal goals and milestones. SA YSP Goals and Timeline: 1. 20 youth remain in WIOA compliantjob training and work experience (June 30, 2025) 2. Update CalJOBS monthly. F.JTS Mentoring Program Stage 4 focuses on financial literacy, budgeting and financial management. We introduce key skills such as shopping on a budget,taxes, bank accounts, and credit. These topics are addressed through workshops, articles, and conversations with mentors. SA YSP Goals and Timeline: 1. 20 youth remain in WIOA compliant job training and work experience (June 30, 2025) 2. Update CalJOBS monthly. G.JTS Mentoring Program Stage 5 prepares participants for exiting or`JTS graduation'.The youth obtains permanent housing.They learn home-making and home maintenance skills, landlord-tenant relations, and they learn good citizenship and are challenged to build connections in their neighborhood and build leadership skills through community service.The SUFK OC Housing Coordinator provides the youth support to navigate the housing market, negotiate rental or lease agreements,obtain furnishings and set up housekeeping.SUR OC provides tapered rental assistance for up to 6 months after the youth obtains permanent housing. SA YSP Goals and Timeline: 1. 20 youth meet or exceed the performance measures assigned to their case (2 quarters post-exit follow up) (December31, 2025) 2. 20 youth meet or exceed performance measures assigned to their case (4 quarters post-exit follow up) (June 30, 2026) 3. Provide YSP Client Satisfaction Survey to each exiting client. 4. Update CalJOBS monthly. SUFK OC Overall Goals for the JTS Mentoring Program are as follows: 1. 100%of mentored youth successfully complete the JTS program and obtain permanent, stable housing. 2. 100%of youth improve in at least one emotional asset upon re-exam using the Youth Asset Survey, 3. 100%of youth remain stably housed and self-sufficient at their 1 year check-in (97%success in 2024, with 343 enrolled). 17 EXHIBIT 3 To ensure success of each participant,SUFK OC implements specific measures: 1) We assess youth performance and progress on a weekly basis.The case manager is responsible for monitoring the progress of their clients. We use benchmarks to assess readiness for the next stage of the program and to measure progress over time. Benchmarks include all the criteria required to move through the five stages of JTS. For example, in order to pass through Step 2, Employment Readiness,the youth must meet these benchmarks: 1) receive their Government ID, 2) have an up-to-date and professional resume, 3) have professional attire for work, and 4)successfully complete employment training, per the case plan. 2)The mentor monitors the client's progress toward their personal milestones,such as completing a sobriety program,getting a GED, repaying debt or reuniting with family. While progressing through the JTS program, mentors pay particular attention to emotional stabilization of each client. We reassess youth emotional assets at 6 months using the Youth Asset Survey. Mentors also follow-up on each support service referral and determine whether contact was made, if the intended outcomes were achieved, and if the youth was satisfied with the support received. Mentors follow-up at least weekly to monitor the emotional well-being and provide support throughout the Journey to Self-Sufficiency, Both benchmarks and milestones are vital,to ensure completion of the program, build confidence and learn accountability.At the end of the 6-month JTS mentoring program,the client has typically found permanent housing and stable employment. If the client is receiving rental assistance,they will be on graduated (decreasing) support during the final 6 months.The mentor remains in weekly contact with the client until the 1 year check-in and reports monthly to the case manager on their progress and well-being. At that time,the case manager conducts a formal "safe"exit process. Our goal is for each client to ultimately find themselves in a sustainable, healthy situation. Once youth are in a sustainable, healthy situation,we support them for potential setbacks, relapses, new instances of homelessness and other challenges.Therefore,we don't ever back out of their lives. We determine a comfortable set of services, counseling, and other supports that a youth needs at a given point in time. All youth are encouraged to remain connected to SUFK OC staff for the long term, and many youth return to become mentors themselves. 18 EXHIBIT 3 References Company Name: City of Garden Grove Community and Economic Development Telephone Number: (714)741-5144 Contact Name:Timothy Throne, MPA(Sr. Program Specialist) Contract Amount: $396,064 with amendments Email:timothyt@ggcity.org Address: 11222 Acacia Pkwy, Garden Grove, CA 92840 Contract Description:Work Activation&Readiness Program (Work Experience) Company Name: City of Costa Mesa Development Services Department Telephone Number: (714)754-5678 Contact Name: Mikelle Daily Contract Amount: $72,348 Email: mikelle.daily@costamesaca.gov Address:77 Fair Ave. Costa Mesa, CA 92626 Contract Description: Tenant Based Rental Assistance(TBRA) Company Name: City of Irvine Community Development Department Telephone Number:909-476-9696 x 115 Contact Name:Clint Whited Contract Amount: 559,932,00 and$37,941.00 Email: cwhited@cityofirvine.org Address: 1 Civic Center Plaza P.O. Box 19575 Irvine, California 92623 Description:Street Outreach and Apartment Support Company Name: City of Anaheim Housing and Community Development Telephone Number: (714)765-4318 Contact Name: Michelle Gallardo(Project Manager);Eric Chavira (Management Assistant) Contract Amount: $68,796,00(2021-2023)$33,000 (2020-2021) Email: mgallardo@anaheim.net echavira@anaheim.net Address: 201 S.Anaheim Blvd.Suite 1003 Anaheim,CA 92805 Description: ESG Rapid Re-housing 19 EXHIBIT 3 Certifications and Attachments 21 EXHIBIT 3 ATTACHMENT A PROPOSER'S CERTIFICATION,PROPOSAL PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. StandUp for Kids_ 714-356-5437 LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS P.O. Box 14398Irvine, CA 92623 (1055 El Camino Dr Ste EL Costa Mesa, CA 92626),._. BUSINESS ADDRESS Justine Palmore Regional Executive Director PRINTED NAME OF AUTHORIZED AGENT TITLE 3/25/2025 'ustines standu forkids.or J @ p g SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS 33-0414855 FEDERAL ID NUMBER(IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) CITY OF SANTAANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE 1F AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) 22 EXHIBIT 3 ATTACHMENT B REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name:City of Costa Mesa Contact Individual: Mikelle Daily Address: 77 Fair Ave.Costa Mesa,CA 92626 Phone Number: (714)754-5678 EMAIL: mike]le.daily@costamesaca.gov Contract Amount: $72,348 Year: 2 0 2 3-2 0 2 4 Description of supplies,equipment,or services provided: Tenant Based Rental Assistance(TBRA) REFERENCE Customer Name:City of Garden Grove Contact Individual:Timothy Throne,MPA Address:11222 Acacia Pkwy,Garden Grove,CA 92840_Phone Number: (714)741-5144 EMAIL:timothyt@ggcity.org Contract Amount:$102,303.00 Year: 2 0 2 0-2 0 2 3 Description of supplies,equipment,or services provided: ESG Rapid Re-Housing and Street Outreach REFERENCE Customer Name:City of Anaheim Contact Individual: Michelle Gallardo Address: 201 S.Anaheim Blvd.Suite 1003 Phone Number: (714)765-4318 Anaheim,CA 92805 EMAIL:mgallardo@anaheim.net echavira@anaheim.net Contract Amount: $68,796.00(2021-2023)$33,000(2020-2021)_Year: 2 0 2 0-2 0 2 3 Description of supplies,equipment,or services provided: ESG Rapid Re-housing THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. 23 EXHIBIT 3 ATTACHMENT B REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name:City of Irvine Contact Individual:Clint Whited Address: 1 Civic Center Plaza P.O.Box 19575 Phone Number: (714)754-5678 Irvine,California 92623 EMAIL:cwhited@cityofirvine.org Contract Amount: $257,188,59,932.00 and$37,941.00 Year, 2 0 2 0-2 0 2 3 Description of supplies,equipment,or services provided: Street Outreach,Apartment Support,Rapid Re-Housing 24 EXHIBIT 3 ATTACHMENT C PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana,hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council,endorsed by the Cleric of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/Ahe will furnish City all required bonds and certificate of liability insurance within ten(10) days(excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications,the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm: StandUp for Kids Orange County Signed and Printed Name: Justine Palmore Regional Executive Director Date: 3/25/2025 THIS FORM MUST RE COMPLETED AND INCLUDED WITH THE PROPOSAL, PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. 25 EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT D NON-COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership,company association,organization, bid depository,or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that m alse certification may subject the certifier to criminal prosecution. Signed A notary ptor.or cem officer eomple&V this oon flese vwrm o*@a tls ft d the Individual who eiarW&*dowmeM towWch this oertTicah Is State of '-or'' ' ounty of d r el ind not°'° '�"r '°`vaGdiyofthedeaar�l. Subscribed ands orn to(or affirmed)before me on this oG q day of , 20�r, by SK5 Y1 a ,M.t-;L PA I proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. ,xr"f�, SEAN S.HASHEMI ,s C COMM.#2363432 X p NOTARY PUBIIC•CALIFORM ORANGE COUNTY N °�urveer* W COMM.EXP.JUNE 30,2025 Notary P tc Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL, PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT E NON-LOBBYING CERTIFICATION The prospective participant certifies,by signing and submitting this bid or proposal,to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract, the snaking of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension,continuation,renewal,amendment,or modification of any Federal contract,grant,loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,grant, loan,or cooperative agreement, the undersigned shall complete and submit Standard Fonn-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts,which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: `r^ Title: Regional Executive Director Firm: StandUp for Kids Orange County Date: 3-25-2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT F NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer,during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race,color,religion,sex,or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;rates of pay or other forms of compensation;and selection for training,including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment,notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall,in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race,color,religion,sex,or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,and of the rules,regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965,and by rules,regulations,and orders of the Secretary of Labor,or pursuant thereto, and will pen-nit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,regulations, and orders. 1. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules,regulations,or orders,the contract may be canceled,terminated,or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor,or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph(1) and the provisions of paragraphs(1)through(7)in every subcontract or purchase order unless exempted by rules, regulations,or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965,so that such provisions will be binding upon each subcontract EXHIBIT 3 w CITY OF SANTA ANA or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in,or is threatened with,litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735,as added by Chapter 643 Stats. 1939,and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed,color,national origin,ancestry,physical handicaps,mental condition,marital status,or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties unposed for a violation of the Chapter. Signed: Title: Regional Executive Director Firm: StandUp for Kids Orange County Date: 3-25-2025 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. EXHIBIT 3 ATTACHMENT G PROPOSER'S APPLICATION Organization Legal Name StandUp for Kids Organization DBA Program Name StandUp for Kids Youth Service Providers Program Address P.O.Box 14398 Irvine,CA 92623 Corporate Office Address 200 Nelson Ferry Road Suite B,Decatur,GA 30030 Contact Person&Title Justine Palniore Regional Executive Director Email 'ustines@standupforkids.org Telephone# 714-356-5437 Fax# Federal ID Number 33-0414855 ORGANIZATION STATUS Public Non-Profit Corporation I 11'rivate Non-Profit I Years in 35 Private for Profit Government I 10ther I 10peration PRIMARY FUNDING SOURCES unding Source Governmental rivate Business oundation/Civic n-Kind/Events/Other mount $614,657.10 $153,664.28 $167,761.92 1$210,054.84 1$263,625.87 DAYS&HOURS OF OPERATION Days onday rruesday ednesday IThursday JFriday ISaturday ISunday Hours 4 hours P4 hours 124 hours 124 hours 124 hours P4 hours P4 hours TARGET POPULATION umber of Out-of-School 0 Number of In-School Youth of Youth to be Served in 2025-2026 20 otal WIOA Funds $200,000.00 Pe quested In compliance with the RFP noted above, and subject to the conditions thereof,the undersigned offers to furnish the services stipulated and certifies he has read, understands, and agrees to all terms, conditions, and requirements of this RFP and is authorized to contract on behalf of the organization named above. Regional Executive Director 5-13-2025 Signature Title Date EXHIBIT 3 ATTACHMENT L WORK EXPERIENCE POLICY Following is StandUp for Kids Work Experience Policy EXHIBIT 3 SCandU p For kids ORANGE COUNTY STANDUP FOR KIDS ORANGE COUNTY WORK EXPERIENCE POLICY FOR WIOA YOUTH PROGRAM PURPOSE The purpose of this Work Experience(WEX)policy is to provide guidance and establish procedures for offering meaningful work experience opportunities to youth participants in the Workforce Innovation and Opportunity Act (WIOA)Youth Program. The policy ensures compliance with WIOA regulations and supports youth in gaining work readiness skills, experience, and exposure to various industries that enhance their employment outcomes. BACKGROUND WIOA emphasizes the importance of providing youth with opportunities to acquire the skills and work experience needed for successful transitions into the workforce. Work experiences are designed to help youth develop professional skills and gain direct exposure to real-world work environments, facilitating career exploration and increasing employability. SCOPE This policy applies to all youth participants enrolled in the WIOA Youth Program who are eligible for work experience opportunities. This includes both out-of-school and in-school youth participating in the WIOA Youth Program. EXHIBIT 3 IVCsuandUp For kids ORANGE COUNTY DEFINITIONS • Work Experience(WEX): A structured and supervised learning experience that provides youth with opportunities to gain practical experience in a real work setting. It may be paid or unpaid, depending on the structure and agreement between the youth and the employer. • Paid Work Experience: A work experience where the youth participant is compensated for their time at the minimum wage or higher, depending on local labor laws and organizational policies. • Unpaid Work Experience: A work experience where the youth participant is not compensated but gains experience, skills, and job readiness. • Duration of Work Experience: The total time a youth participates in the work experience, typically ranging from 3 weeks to 6 months, depending on the program's goals, funding, and the nature of the work. ELIGIBILITY REQ UIREMENTS To be eligible for work experience under WIOA, youth participants must meet the following criteria: • Be enrolled in the WIOA Youth Program(Out-of-School or In-School Youth). • Be between the ages of 16 and 24. • Have an individual service strategy(ISS) that includes work experience as a component of their career development. • Have demonstrated the need for work experience as part of their program goals, including career exploration,job readiness, or skill development. EXHIBIT 3 SCandU p For kids ORANGE COUNTY WORK EXPERIENCE COMPONENTS Work experience should focus on skills development, career exploration, and improving the employability of youth. The work experience may include,but is not limited to: • Internships: Opportunities for youth to gain practical experience in a specific field or industry. • Job Shadowing: Short-term opportunities for youth to observe professionals in various careers. • Summer Employment: Temporary, often seasonal,work experiences that allow youth to earn wages while learning about the workforce. • On-the-Job Training(OJT): Structured work-based learning where youth can learn job- specific skills under the guidance of experienced professionals. • Pre-Apprenticeships: Structured programs that provide youth with foundational skills needed for entry into an apprenticeship program. • Community Service Projects: Service-based experiences where youth can contribute to their community while gaining valuable work-related skills. WORK EXPERIENCE STRUCTURE AND DUTIES • The work experience must be structured and provide participants with exposure to work tasks that help develop skills, foster professionalism, and create long-term career opportunities. • Employers will provide a detailed job description, tasks, and expectations for the work experience to ensure the youth participant gains meaningful experience. • Supervisors must mentor and guide the youth throughout the experience, ensuring they receive feedback on their performance and skill development. • Participants must maintain attendance and adhere to workplace policies. EXHIBIT 3 CsuandUp ror kids ORANGE COUNTY • A Career Planner or Case Manager will monitor the progress of the youth, including periodic check-ins with the employer to assess the youth's development and address any concerns. COMPENSATION • Paid Work Experience: Youth participants should be compensated at least at the minimum wage rate, or at a rate that is consistent with local labor standards and the youth's position. The WIOA Youth Program will fund wages up to a predetermined maximum amount per participant, subject to available funding. • Unpaid Work Experience: Youth participants will not be compensated but will receive experience, mentorship, and support to develop work readiness skills. • Participants must be provided with a written agreement detailing the terms of the work experience, including duration, compensation(if applicable), and expected job tasks. SUPERVISION AND EVAL UATION • Employers or worksite supervisors will provide supervision and feedback to youth participants throughout the work experience. • The Career Planner or Case Manager will conduct periodic evaluations and site visits to monitor the youth's progress, address concerns, and ensure the work experience is meeting the program's objectives. • Upon completion, a formal evaluation will be completed for the participant, highlighting strengths, areas for improvement, and skills gained during the experience. EXHIBIT 3 CSCandU p For kids ORANGE COUNTY PLACEMENT AND MATCHING • Worksite Selection: Career Planners will work with employers and community partners to identify suitable work experience opportunities that match the participant's career interests and goals. Employers must meet specific criteria related to the quality of the work environment, safety standards, and ability to provide a meaningful experience. • Participant Placement: Career Planners will assess the youth's interests, skills, and career goals to match them with the most appropriate work experience opportunities. This matching process ensures that participants have the best chance of success in their work experience. MONITORING AND REPOR TING • Tracking and Documentation: Career Planners will maintain regular communication with the youth participant, worksite supervisor, and employer to ensure the experience is progressing as planned. Documentation will be kept on file, including work experience agreements,job descriptions, and progress reports. • Reports: Career Planners will provide regular updates on youth progress in work experience to their supervisor and management. A final report will be generated at the completion of the work experience, summarizing the participant's performance and skills gained. WORK EXPERIENCE ELIGIBILITY REQUIREMENTS FOR EMPLOYERS • Employers must meet certain criteria to participate in the WIOA Youth Program. These criteria include providing a safe work environment, offering adequate supervision and mentorship, ensuring compliance with labor laws, and being committed to the development of youth. EXHIBIT 3 SCandU p For kids ORANGE COUNTY • Employers must provide a written commitment to participate in the WEX program and work with the Career Planner or Case Manager to develop job descriptions, tasks, and performance expectations. REFERENCES • WIOA Secs. 3(44); 129(c)(2)(C); 134(c)(2)(A); 188(a)(2) and (3) • 20 CFR 680.170; 680.180; 680.190; 680.830; 680.840 0 20 CFR 681.480; 681.590; 681.600 0 20 CFR 683.270; 683.280 • U.S.Department of Labor (DOL)Wage and Hour Division • TEGL 8-15 • TEGL 13-16 • TEGL 19-16 • TEGL 21-16 Approved by: Signature of Authorized Representative Date: EXHIBIT 3 ATTACHMENT M LETTER OF INTENT(Training) Following is the list of StandUp for Kids Letter of Intent for Training in Attachment M. • Green Light Cyber (in progress) • Sentri A EXHIBIT 3 • SUandUp P kids ORANGE COUNTY Memorandum of Understanding Between StandUp for Kids and Sentri Institute This Memorandum of Understanding is between StandUp for Kids (hereinafter referred to as "StandUp") and Sentri Institute (herein after referred to as "Sentri"). Beath StandUp and Sentri referred to as the "Parties". This Memorandum of Understanding is to establish the necessary relationship and responsibilities to ensure the availability, accessibility, and coordination of services. I. Both parties will use collaborative efforts to share resources and expertise where appropriate. 11. The Memorandum of Understanding shall be from when the Memorandum of Understanding is signed by StandUp and Sentri and will continue for a period of 12 months unless either party provides 15-day written notice to terminate. Ill. Weekly mentoring meetings will be held virtually or face-to-face (pending state and local guidance) due to the current pandemic. IV. Both parties will establish and maintain an open line of communication to discuss needs and progress of youth in the program. Now therefore, the Parties agree: A. Sentri agrees: 1. To keep StandUp notified of any employment opportunities that are open to youth ages 18-24. 2. To train youth enrolled in WARP. 3. To designate a person who will be the point of contact between both parties and the youth's direct supervisor. 4. To guide youth through employment placement following training. 5. To collaborate and offer feedback to StandUp and youth in areas of assessment and evaluation. G. To provide feedback for learning to candidate. EXHIBIT 3 7. To encourage youth to develop and practice new skills for personal and professional growth. 8. To provide youth with up to 95 hours of training over the course of up to two weeks. 9. To inform Standup if a participant is not a good fit during their training AND allow Standup to be the one to let the participant know of the separation. 10.Hold Standup harmless for any issues arising out of the employment of candidate. B. StandUp agrees: I. To ensure candidates' basic needs (housing, food, transportation) are met prior to providing referrals for internship positions. 2. To equip youth with tools and preparation to enter the workforce through employment readiness guidance. 3. To provide intervention and prevention services to homeless, at risk, and underserved youth including the opportunity to participate in current programs such as Mentoring programs, We Deliver- Groceries Delivery Program. 4. To designate a person who will be the point of contact between both parties. 5. Program Coordinator will maintain communication with Sentri contact person to identify needs and candidates for employment positions. 6. To screen candidates and submit only candidates that meet the following criteria: a. Has transportation or has proved they a can use and are willing to use public transportation. b. Shows consistency, increased responsibility, accountability, and punctuality. c. Must have the ability to pass a background check AND a Psychological Evaluation (If applicable). Felonies exclude candidates. Misdemeanors involving firearms are automatically excluded. 7. StandUp will engage in evaluation efforts. S. StandUp will conduct weekly mentoring meetings with youth. 9. StandUp will remain in contact with site supervisor at "Sentri" to discuss youth's progress. 10.To pay for, the training required for the youth to receive their guard card. Fundamental Security cohort: Program Total per youth: e BSIS Guard Card State Fees $55 * First Aid/CPR/AED American Red Cross Fee$37 • BSIS Guard Card Live Scan $85 + Course Materials/Training Aids$75 0 Course Training Cost$575 f EXHIBIT 3 Total Cost per youth:$827 11.StandUp hereby represents and warrants that it has no financial, business, professional, personal, or other interest, including, but not limited to, the representation of other parties, that would conflict in any manner or degree with the performance of its obligations under this MOU. Such conflicts include those contemplated by Government Code section 1090, the California Political Reform Act (Government Code Section 87100 et seq.), and other California law. 12. Invoices will be paid in full within 30 days. C. Mutual Responsibilities: 1. This MOU shall be reviewed by all parties. This MOU may be amended at any time by mutual written agreement of the parties. it may also be cancelled at any time by either party upon not less than fifteen (15) days written notice to the other party, unless mutually agreed upon by both parties in writing. 2. This MOU shall be governed by and construed in accordance with the laws of the State of California. 3. The invalidity and enforceability of any particular provision of this Agreement shall not affect the other provisions herein contained. 4. Limitation of Liability To the extent permitted by law, each party agrees to be responsible for any liability that directly relates to any and all of its own acts or omissions or the acts or omissions of its employees. In no event will any party be liable for any indirect or consequential damages caused by actions or omissions of another party or by the employees of another party. 5. General Provisions All parties agree to fallow all federal, state and local taws and regulations as applicable under this MOU. 6. Neither StandUp nor any of its officers, employees or agents shall, as a result of this MOU, be considered to be, or shall be authorized to act as, an officer or employee of "Sentri 7. Neither Sentri nor any of its officers, employees or agents shalt, as a result of this MOU, be considered to be, or shall be authorized to act as, an officer or employee of "StandUp". Contact Information: StandUp for Kids Ctle Martinez, WARP Program Coordinator Post Office Box 14398 Irvine, CA 92623-4398 Phone: (714) 356.5437 Email: ellem@standupforkids.org EXHIBIT 3 Pant Peng President 12534 Valley View St, Garden Grave CA, 92845 Phone: 949-591.9747 Email: pautQsentri institute.com Signatures: Paul Peng Paul Peng,President Date Sentri Ins ' Justi a Patmores, xecutive Director t�p StanOrange County EXHIBIT 3 ATTACHMENT N SUPPORTIVE SERVICE POLICY Following is StandUp For Kids Supportive Service Policy. EXHIBIT 3 SuandUp For kids ORANGE COUNTY StandUp for Kids Orange County Supportive Services Policy Purpose This policy outlines the guidelines and procedures for providing suppoltive services to participants enrolled in the Workforce Innovation and Oppo11Unity Act(WIOA)program. Supportive services are designed to help participants overcome barriers to employment and training, ensuring their successful participation in WIOA-authorized activities. Goal is to aid youth with their successful completion of the SUFK WIOWA program. Scope This policy applies to all WIOA participants who demonstrate a need for supportive services and meet the eligibility requirements outlined below. Eligibility Participants may be eligible for suppoltive services if they meet the following criteria: 1. Must be actively enrolled in a WIOA program. 2. Must demonstrate a financial or physical need that prevents them from participating in WIOA activities without assistance. 3. In cases where assistance has been received from another agency but does not fully meet the participant's needs, documentation of that support must be provided. The case manager will assess and determine next steps accordingly. Funding Approval and Service Delivery The availability of funds for supportive services will be confirmed by the fiscal advisor, accounting clerk, or program leadership.All supportive services are provided based on available funding, demonstrated participant need, and on a first-come, first-served basis. EXHIBIT 3 r SuandUp Por kids ORANGE COUNTY The case manager will conduct an initial assessment to determine the participant's need for supportive services. This assessment will be reviewed regularly and updated as appropriate.All services provided will be documented through case notes, and a log of issued services will be maintained for tracking and accountability purposes. Types of Supportive Services Supportive services may include, but are not limited to,the following: • Transportation- Bus passes or gas cards costs to attend training or employment activities. Service is limited to once per month.No replacement bus pass or gas card will be issued in the event the participant loses his/her bus pass or gas card. • Clothing and Work Attire- Purchase of uniforms,protective gear, or professional clothing needed for job interviews or work. • Housing and Utilities- Temporary assistance with rent or utilities to prevent disruption to training or employment. Housing assistance is limited to one-time support, with the possibility of more support upon request based on funding and availability. • Technology and Supplies- Laptops,internet access,or training materials necessary to complete WIOA-authorized programs. • Health and Safety- Emergency assistance related to health, safety,or other personal emergencies impacting participation. Process 1. Request Submission a. Participants must complete a Supportive Services Request Form detailing the type of support needed and the reason for the request. b. Participants must provide documentation of efforts to secure assistance from other sources before submitting the request. c. The request form must be submitted to the participant's case manager or designated WIOA staff. 2. Review and Approval a. The case manager will review the request form and supporting documentation. EXHIBIT 3 SuandUp Por kids ORANGE COUNTY b. Requests will be evaluated based on eligibility,demonstrated need, and available funding. c. If the request exceeds a predetermined funding threshold, a waiver request must be submitted for approval from the program supervisor. 3. Documentation and Recordkeeping a. Approved requests must be documented in the participant's case file, including the amount and type of suppo 11 provided. b. If suppol live services are provided through a non-WIOA program,the case manager must document the action in a case note. c. All records must comply with WIOA documentation and repo 1ling standards. 4. Payment and Distribution a. Suppotlive services maybe provided directly to the participant or through a third- patty vendor. b. Payments must be processed according to the organization's financial procedures. Limitations and Conditions • Supportive services are subject to available funding and program guidelines. • Pal 1icipants must comply with all WIOA program requirements to remain eligible for suppol live services. • Suppo 11 ive services are intended to be temporary and directly related to overcoming barriers to participation. Waiver Policy • A Service Provider may request a waiver for exceptional circumstances if the total suppol live service request exceeds the allowable funding limit. • Waivers must be submitted in writing with justification for the increased support amount. • Waivers are subject to review and approval by the program supervisor or designated authority. EXHIBIT 3 SUandUp FOr Ws ORANGE COUNTY Compliance and Monitoring • All supportive service requests and approvals will be monitored to ensure compliance with W10A regulations. • Regular audits will be conducted to verify proper documentation and use of funds. EXHIBIT 3 ATTACHMENT O INCENTIVE POLICY Following is StandUp for Kids Incentive Policy, EXHIBIT 3 St;andUp For kids ORANGE COUNTY DRAFT WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA)—YOUTH INCENTIVE POLICY EFFECTIVE DATE: [Insert Date] SUPERSEDES: [Insert Date of Previous Version] PURPOSE This policy outlines the guidelines for providing incentives to Out-of-School and In-School Youth participants under the Workforce Innovation and Opportunity Act(WIOA) Youth Program. Incentives are awarded for recognition and achievement directly tied to training activities, work experiences, and program milestones. BACKGROUND Under the Workforce Innovation and Opportunity Act(WIOA) [20 CFR 681.640], incentive payments to youth participants are allowed for recognition and achievement directly tied to training activities, work experiences, and program outcomes. Incentives must be: • Directly linked to measurable outcomes identified in the participant's Individual Service Strategy(ISS) • Provided in compliance with WIOA regulations and local policies • Reasonable,necessary, and allowable under WIOA cost principles POLICY This incentive policy applies to WIOA youth participants engaged in WIOA-funded programs. Incentives will be awarded based on the completion of specific program goals and milestones as EXHIBIT 3 St;andUp For kids ORANGE COUNTY outlined below. Incentive amounts and eligibility criteria are subject to modification based on funding availability and administrative discretion. To be eligible for incentives, participants must: • Be actively enrolled in a WIOA-approved youth program • Maintain regular monthly contact with their career planner • Meet one or more of the criteria outlined below A. WORK-BASED LEARNING AND WORKSHOP COMPLETION 1. Incentive available for youth who successfully complete all required workshops and work-based learning activities. 2. Participants may receive incentive payments for each completed milestone up to a combined total of$250 (or $500). Milestone completion must be verified through documentation. 3. Maximum incentive: $250 for successful completion of all required components. Milestone Incentive Amount Attended 80% or more of all workshops/WBL sessions $50 Completed all assigned workshop materials or curriculum $50 Passed post-test (or showed score improvement) $50 Successfully completed WBL hours with positive evaluation $50 Submitted all required WBL documentation (e.g., timesheets, $50 evaluations) EXHIBIT 3 St;andUp For kids ORANGE COUNTY 4. Successful completion is defined as: a. 95% actual attendance b. Active class participation c. Completion of class materials and assignments (evidenced by pre- and post-test scores) d. Successful completion of work-based learning assignments 5. Attendance and punctuality must be documented through signed timesheets. 6. Participation and completion of class materials must be verified by the workshop facilitator. 7. Completion of work-based learning must be documented by the worksite supervisor and career planner through: a. Signed timesheets b. Monthly evaluations c. Skill progression reports 8. Participants who have received a strike(s) per participant policy may receive an incentive at management's discretion. B. INDUSTRY-RECOGNIZED CREDENTIAL COMPLETION 1. Incentive available for youth who successfully complete a WIOA-approved training program leading to an industry-recognized credential. 2. Participants may receive incentive payments for each completed milestone up to a combined total of$500. Milestone completion must be verified through documentation. 3. Maximum incentive: $500 for successful completion, including all required exams. 4. If a participant completes both work-based learning and an industry-recognized credential,the maximum combined incentive is$500. Milestone Incentive Amount Enrolled in a WIOA-approved training program $50 Completed 50% of the training program $100 Successfully completed the training program $150 EXHIBIT 3 St;andUp For kids ORANGE COUNTY Passed certification/licensing exam (if applicable) $100 Submitted all documentation(transcripts, credential, $100 timesheets) 5. To receive an incentive,participants must submit: a. Monthly timesheets with instructor signatures b. Grade reports from the institution c. Credential documentation 6. All supporting documents must be submitted within 15 days of the following month. 7. Participants who received strike(s)per participant policy may receive an incentive at management's discretion. C. GOAL COMPLETION To be eligible for incentives,participants must complete all individualized goals outlined in their Individual Service Strategy(ISS). Goals must be defined by the career planner and agreed upon with the participant in writing before the program begins. Goals may include: • Obtaining a high school diploma or GED • Increasing educational functional level • Completing required program workshops • Successful completion of work-based learning • Achieving measurable skills gains • Completion of occupational training, including all required exams and licenses • Securing training-related unsubsidized employment Timeline for Goal Completion: EXHIBIT 3 St;andUp For kids ORANGE COUNTY • Goals must be completed within 90 days of completing work-based learning and/or training. • If goals are not completed within 90 days,the participant must actively work with their career planner and show progress toward completion to remain eligible for incentives. D. INCENTIVE PAYMENT CONDITIONS 1. Incentives will only be provided if: a. WIOA funds are available b. Incentives are allowable under WIOA regulations 2. Incentive payments may be reduced or denied based on availability of funds. 3. Incentive payments exceeding the program limit require prior approval from senior management. 4. If a participant has already received the maximum allowable incentive amount,they are not eligible for additional incentives. 5. Incentive payments may be revoked if a participant provides false information or fails to meet program requirements. E. DOCUMENTATION AND REPORTING All incentive-related activities and payments must be documented in the participant's case file and recorded in the program's management system. Documentation must include: • Signed timesheets • Grade reports • Credential certificates • Completed evaluations • Proof of employment(if applicable) EXHIBIT 3 St;andUp For kids ORANGE COUNTY F. EXCEPTIONS AND MODIFICATIONS 1. Any exception or modification to this policy requires prior written approval from senior program management. 2. Incentive awards may be adjusted based on changes to funding availability or administrative priorities. Approved by: Senior Program Specialist Date: EXHIBIT 3 ATTACHMENT P PROCUREMENT POLICY AND PROCEDURES Following is Standup for Kids Procurement Policies and Procedures. EXHIBIT 3 SCandU p For kids ORANGE COUNTY STANDUP FOR KIDS ORANGE COUNTY PROCUREMENT POLICY AND PROCEDURES FOR WIOA FUNDS PURPOSE The purpose of this policy is to establish the guidelines and procedures for procuring equipment, services, and other resources necessary for the operation and support of the WIOA program, or for the benefit of WIOA participants. This policy ensures compliance with applicable regulations governing procurement under the Workforce Innovation and Opportunity Act (WIOA) and guarantees that procurement actions are conducted with transparency, fairness, and accountability. SCOPE This policy applies to all WIOA-funded programs and activities where procurement actions are required. It governs the acquisition of equipment, services, property, and other resources necessary for the operation of WIOA programs, including but not limited to, training services, job placement, support services, and administrative functions. PROCUREMENT PROCEDURES 1. Procurement Approval Process a. All procurement requests for WIOA funds must be submitted to the appropriate Contract Administrator or Project Manager for review and approval. b. Procurement actions involving purchases exceeding $5,000 require formal approval. c. Requests for approval should be submitted at least 15 calendar days before the planned procurement action. d. The request must include all necessary documentation, including quotes, cost analyses, or bid summaries, as appropriate. EXHIBIT 3 SCandU p For kids ORANGE COUNTY 2. Procurement Request Form a. All procurement requests must be submitted using the Procurement Request for Approval to Charge WIOA Funds form. The form must include the following information: i. Date of Request ii. Subrecipient Name iii. Item/Property to be Purchased iv. Estimated Total Cost of Procurement v. Anticipated Procurement Date vi. Procurement Method (e.g., Small Purchase, Competitive Proposal, Sealed Bid, Noncompetitive Proposal) vii. Procurement Type (e.g., Purchase, Service, Lease/Rent, Subscription/Contract, Property Sharing) viii. Description and Justification of Procurement ix. Reason for Procurement Method (including lease options or property sharing considerations) x. Provider Selection Justification xi. Total Cost (including installation, maintenance, taxes, or any additional fees) xii. Authorized Representative and Title xiii. Signature of Authorized Representative 3. Procurement Methods The following methods may be used to procure goods and services under WIOA, based on the total estimated cost and the type of procurement needed: a. Small Purchase: Used for procurements that do not exceed the simplified acquisition threshold established by WIOA regulations. b. Competitive Proposal (RFP): Used when procuring services or products that require formal solicitation of bids or proposals. A competitive process is used to select the best provider based on cost, quality, and scope of service. c. Sealed Bid (IFB): Used for procurement actions where the requirements are clearly defined, and EXHIBIT 3 SCandU p For kids ORANGE COUNTY cost is the primary selection factor. All bids are opened publicly, and the contract is awarded to the lowest responsive bidder. d. Noncompetitive Proposal: Used when only one provider is capable of delivering the required goods or services. Documentation justifying the noncompetitive nature of the procurement is required. e. Subscription/Contract: Used for long-term agreements or subscriptions for services that are needed on a continuing basis. f. Property Sharing: Used when W10A funds will be used to lease, borrow, or share equipment or facilities with other organizations or programs. 4. Selection Criteria a. Competitive Process: If a competitive procurement method (RFP, IFB) is used, the procurement process must be conducted in a manner that promotes competition, fairness, and transparency. Contracts should be awarded based on objective criteria, such as cost, experience, and capacity. b. Noncompetitive Process: If a noncompetitive procurement process is used (e.g., for a sole-source provider), the rationale for selecting the provider must be fully documented and justified. c. Cost Considerations: All costs associated with the procurement (including installation, maintenance, taxes, fees) must be included in the request for approval. The provider must be able to deliver the service or product within the proposed budget. 5. Documentation and Record-Keeping EXHIBIT 3 SCandU p For kids ORANGE COUNTY a. Documentation of the procurement process, including the Procurement Request Form, quotes, proposals, and justifications, must be maintained in accordance with WIOA guidelines and organizational policies. b. Records should be available for audit and review as part of program monitoring and compliance assessments. 6. Procurement Approval a. All procurement requests exceeding $5,000 must be reviewed and approved by the Contract Administrator or Project Manager. b. The approval process will ensure that all procurement actions align with WIOA policies, regulations, and program objectives. c. Upon approval, the procurement can proceed based on the selected method and procurement type. RESPONSIBILITIES • Contract Administrator/Project Manager: Responsible for reviewing and approving procurement requests, ensuring compliance with WIOA regulations, and maintaining records of procurement actions. • Authorized Representative: Responsible for completing and submitting the Procurement Request Form and providing the necessary documentation to support the procurement action. • WIOA Program Staff: Ensure that the procurement is carried out in compliance with this policy and that all required documentation is provided and retained. COMPLIANCE AND AUDIT • The WIOA program is required to comply with all federal, state, and local regulations regarding procurement practices. • All procurement actions are subject to audit and must be performed in a manner consistent with 2 CFR Part 200 and applicable WIOA regulations. EXHIBIT 3 SCandU p For kids ORANGE COUNTY Approved by: Signature of Authorized Representative Date: Invoice Submission Et Documentation Policy Purpose To ensure transparency, compliance, and accountability in the reimbursement of costs related to WIOA-funded work experiences and participant incentives, this policy outlines the documentation required for invoice submission. Scope This policy applies to all WIOA subrecipients, partners, and vendors who submit invoices for reimbursement of wages, incentives, or other related expenses under the WIOA Work Experience Program. Policy Statement All invoices submitted for reimbursement must be accompanied by appropriate supporting documentation. Incomplete invoices or missing documentation may delay processing or result in denial of reimbursement. Required Documentation for Invoices When submitting an invoice for reimbursement, the following must be included: Signed Timesheets: Must include the participant's name, dates worked, hours worked per day, and supervisor initials/signature for each day. General Ledger Summary: A breakdown of the account entries showing charges to WIOA funds for wages, incentives, or expenses. Paystubs: Copy of the participant's actual paystub reflecting hours worked and wages paid. EXHIBIT 3 SwndU p For kids ORANGE COUNTY Payroll Journal: Internal payroll report showing payment dates, wages, taxes withheld, and employer costs. Receipts for Expenses (if applicable): Receipts for purchases such as work attire, transportation, or supportive services. Incentive Documentation (if applicable): Completed Incentive Payment Request Form with required approvals and proof of goal achievement. Participant Name and Program Details: The name of the participant(s), program name, and worksite must be clearly listed on the invoice and accompanying documents. Invoice Summary Sheet: A cover sheet summarizing the reimbursement requested, including: Total amount claimed Number of participants included - Type(s) of reimbursement (wages, incentives, expenses) Submission Process All documentation must be submitted electronically to the designated Program Manager or Contract Administrator within 15 business days of the payroll date. Late or incomplete submissions may be returned for correction or denied. Retain all original documents for audit and monitoring purposes in compliance with 2 CFR Part 200. EXHIBIT 3 ATTACHMENT Q PERTINENT DOCUMENTS FOR WORK EXPERIENCE AND INCENTIVES Following is StandUp for Kids Pertinent Documents for Work Experience and Incentives. EXHIBIT 3 SnridUp For kids STANDUP FOR KIDS ORANGE COUNTY PERTINENT DOCUMENTS FOR WORK EXPERIENCE (Workforce Innovation and Opportunity Act- WIOA) 1.Purpose and Overview The Workforce Innovation and Opportunity Act(WIOA) places a priority on providing youth with occupational learning opportunities through work experience. Work experience allows youth participants to develop essential workplace skills while combining academic and occupational education to enhance career readiness. 2.Work Experience Criteria To qualify as a WIOA-authorized work experience, the following criteria must be met: • Work experience can be either paid or unpaid. • It must include both academic and occupational education (delivered concurrently or sequentially). • It may include the following types of work experience: • Summer employment opportunities and other employment opportunities available throughout the school year. • Pre-apprenticeship programs that prepare individuals to enter and succeed in registered apprenticeships. • Internships and job shadowing to expose participants to occupational areas of interest. • On-the-job training(OJT)that provides hands-on skills and knowledge necessary for job performance. 3.Required Documents for Work Experience Participants must submit the following documents to be considered for a work experience placement: Document Name Purpose Required/O ptional Work Experience Outlines terms, expectations, and goals for the work Agreement experience. Required EXHIBIT 3 IV SuaridUp For kids Participant Collects participant's personal information Application/Registration background,and eligibility details. Required Form Parental/Guardian Consent Allows participants under 18 to engage in the work Required(if (if under 18) experience. under 18) Identifies the skills and knowledge to be gained Training Plan through the work experience. Required Academic and Details how the participant will receive related Occupational Education academic and occupational education. Required Plan W-4 Form Required for paid work experiences to comply with tax Required for laws. paid work I-9 Form Verifies employment authorization for paid work Required for experiences. paid work Driver's license,state ID,or other government-issued Proof of Identity identification. Required Emergency Contact Form Provides contact details in case of emergency. Required Supportive Services Documents any financial or logistical support needed Optional(if Request Form for successful participation. applicable) Confirms the participant's attendance and completion Attendance Verification of work experience hours. Required 4. Supportive Documentation Requirements Participants may need to provide additional documentation depending on the type of work experience: Q Proof of Residency—Utility bill, lease agreement, or other proof of address. Q Income Verification—Pay stub, tax return, or statement of benefits. Q Educational Status—High school diploma, GED, or school transcript. Q Medical/Health Clearance—If the work experience requires physical activity or health- related tasks. 5.Academic and Occupational Education Component Each work experience must include a defined academic and occupational education component that relates to the work being performed. The education component can be delivered through: 0 On-site training by the employer. EXHIBIT 3 SuandUp For, kids • Classroom instruction through an educational institution. • Online coursework aligned with industry-specific skills and knowledge. • Career exploration through site visits,job shadowing, and guest speakers. 6. Work Experience Agreement and Monitoring • The participant, employer, and case manager must sign a Work Experience Agreement outlining: • Start and end dates. • Expected work hours and schedule. • Performance expectations and evaluation criteria. • Wage and benefits information(if applicable). • Monitoring and evaluation should include: • Regular check-ins between the participant and case manager. • Feedback from the employer on performance and skill development. • Adjustments to the training plan based on participant progress. 7.Incentives and Payments • Participants may be eligible for incentives based on performance and achievement of specific goals tied to the work experience. • Any incentive payment must be documented and approved by the case manager and program supervisor. • Paid work experiences must comply with minimum wage laws and labor standards. 8.Work Experience Duration and Limits Local policy must define the following: 1. Duration—Length of time a participant may be in a work experience. 2. Hours per week—Number of hours a participant is allowed to work each week. 3. Incentives and stipends—Maximum allowed payment amounts and conditions for issuance. EXHIBIT 3 SuanidUp For kids 9. Supportive Services for Work Experience Participants may receive supportive services to ensure successful participation in work experience, including: 1. Transportation assistance (bus passes, gas cards). 2. Childcare support. 3. Work attire or uniforms. 4. Tools or equipment required for the job. 5. Technology access (Wi-Fi, laptops, etc.). Participants must submit a Supportive Services Request Form and document their efforts to obtain assistance from other sources before receiving supportive services through W1OA funds. 10. Reporting and Documentation 1. Case managers must maintain a case file for each participant, including: 2. Completed work experience agreement. 3. Academic and occupational education plan. 4. Attendance records and performance evaluations. 5. Documentation of supportive services provided. 6. Case notes detailing participant progress and challenges. 11. Compliance and Oversight Local areas must comply with the requirement to spend at least 20% of WIOA youth formula funds on work experience. Compliance will be monitored through: 1. Quarterly expenditure reviews. 2. Participant outcome tracking. 3. Employer feedback and satisfaction surveys. EXHIBIT 3 CITY OF SANTA ANA ATTACHMMNTS ASSURANCES&CERTIFICATIONS Selected providers will be required to sign and submit"actual" assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot,this proposal will be automatically rejected. Please initial each box. M I am authorized by my Board of Directors,Trustees, other legally qualified officer, or as the owner of this organization or business to submit this proposal. M We are not currently on any Federal, State of California,or local Debarment list. M We will provide records to show that we are fiscally solvent, if needed. M We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract. ® We have additional funding sources and will not be dependent on WIOA funds alone. We do or will meet the applicable Federal,State,and local compliance requirements.These include,but are not limited to: M Records that accurately reflect actual performance. ® Maintain record confidentiality, as required. ® Reporting financial,participant, and performance data, as required. ® Comply with State and Federal fiscal and program activity audits. ® Comply with Federal and State non-discrimination provisions. ® Meet requirements of Section 504 of the Rehabilitation Act of 1973. ® Meet requirements of the American's with Disabilities Act of 1990 ® Meet all applicable labor law, including Child Labor Law standards. ® Agree to provide a drug free workplace. Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability. Coverage in the amount of$1,000,000.00. ® Agree to provide all participants with Grievance Procedures. ® Agree to insure proposer's employees through Workers Compensation Insurance (including part-time employees) ® Procurement policies and procedures are in place and meet federal guidelines. Youth ® Protection Policy and Sexual Abuse&Molestation insurance of$2,000,000 We will not: Place a youth in a position that will displace a current employee. ® Use WIOA money to assist, promote, or deter union organizing. ® Use funds to employ or train of persons in sectarian activities. Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. ® Use WIOA funds for activities that would interfere with or replace regular academic requirements for eligible youth who are not dropouts. M Use WIOA funds to carry out programs funded under the School-to-Work Opportunities Act of 1994 unless the program(s) are only for youth eligible to participate under WIOA. ® Use WIOA money under this contract to purchase any equipment. I hereby assure that all of the above are true. Justine Palmore Regional Executive Director 3-25-25 Name Title Date City of Santa Ana RFP No,25-019A Page 52 of 70 EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT T CERTIFICATION REGARDING DEBARMENT This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register(Pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant,(i.e.grantee)certifies to the best of its knowledge and belief,that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or organization; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery,falsification or destruction of records,making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity(federal, state or local)with commission of any of the offenses enumerated in paragraph(1)(b)of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions(federal,state or local)terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. StandUp for Kids Orange County Grantee/Contractor Organization Justine Palmore-Regional Executive Director Name and Title of Official Authorized to Certify On Behalf of the Grantee 3-25-2025 Date EXHIBIT 3 w' CITY OF SANTA ANA INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal,the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification,in addition to other remedies available to the Federal Government, the Department of Labor(DOL)may pursue available remedies,including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarment', "suspended", "ineligible", "lower tier covered transaction', "participant","person","primary covered transaction',"principle","proposal', and"voluntarily excluded",as used in this cause,have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that,should the proposed covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction,unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal,that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded" from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction,in addition to other remedies available to the Federal Government,the DOL may pursue available remedies,including suspension and/or debarment. EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT U CERTIFICATION REGARDING LOBBYING The undersigned certifies,to the best of his or her knowledge and belief,that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any organization, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation, renewal,amendment,or modification of any Federal contract,grant,loan,or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any organization,a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than$100,000 for each such failure occurring on or before October 23, 1996, and of not less than$11,000 and not more than$110,000 for each such failure. StandUp for Kids Grantee/Contractor Organization -� 3-25-2025 Signature Date Justine Palmore Name of Certifying Official Signature EXHIBIT 3 �(! CITY OF SANTA ANA ATTACHMENT V AMERICANS WITH DISABILITY ACT(ADA)AND EQUAL OPPORTUNITY(EO)LAW SURVEY I. Is there a minimum of 2 designated disabled parking slots? Per Dept. ofRehab Sect. 504 YES NOD 11. Are individuals able to reach the building's entrance for individuals with a disability without having to go behind any other cars, or any other barriers(curb,sidewalks,etc.). Per Dept. ofRehab. Sect. 504 YESENOD 111. Is there a front door labeled with the international wheelchair access sign? Per Dept. ofRehab. Sect. 504 YES NO❑ Is the labeled entrance's threshold not higher than%inch to allow for wheelchair access? Per Dept. ofRehab. Sect. 504 YESMNO❑ IV. Is the door-handle to the labeled wheelchair entrance door,a lever handle(not a round doorknob)? Per Dept. ofRehab.Sect. 504 YESENO❑ V. If any services are available on the second floor,does the building have an elevator? Per Dept. ofRehab. Section 504 YESDNO❑ NAM VI. Does the classroom,working area,and break-room have enough room to maneuver a wheelchair and/or crutches? Per Dept. ofRehab.Sect. 504 YES NOQ VI I. Does the provider catalog/employee manual, contain the organization's Grievance Policy? Per WIOA Section 188&29 CFR Part 38 YES NOD VI 11. Is Grievance Procedure and contact person made available in writing to the participant on or before the first day of program participation. Per WIOA Section 188&29 CFR Part 38 YESONOD IX. If serving any Limited English individuals is the grievance procedure and procedures available in their language. Per Title 29 CFR Section 38.36(b) YESENO❑ X. Is there at least one internationally labeled accessible restroom for the disabled. Per Dept. ofRehab. Sect. 504 YESENOD EXHIBIT 3 , ;. CITY OF SANTA ANA XI. Does toilet stall for individuals with a disability have bars on each side of the wall. Per Dept. of Rehab. Sect. 504 YESMNO❑ XI I. Is there a telephone reasonably accessible to individuals with a disability? Per Dept. of Rehab. Sect. 504 YESNNO❑ XI11. Is there a water fountain reasonably accessible to individuals with a disability? Per Dept. of Rehab. Sect. 504 YESMNO❑ XIV. Are auxiliary(supplementary)aides available when requested by the individual? Per CFR Title 20,29,41 YES®NO❑ Youth Service Provider Information: Print First&Last Name Justine Palmore Service Provider Signature Date '1- 3/25/2025 Business Address 1055 El Camino Dr Ste E, Costa Mesa, CA 92626 Business Phone Number (714)356-5437 All information is subject to validation by SAWDB staff upon approval of award. EXHIBIT 3 p? CITY OF SANTA ANA ATTACHMENT W REQUIRED INSURANCE The selected Proposer shall provide the required evidence of insurance coverage as set forth in the standard agreement within ten(10)business days after receipt of Notice of Intent to Award (See page 8). Contractor must maintain, for the duration of its contract, insurance coverages as required by the City. EXHIBIT 3 CITY OF SANTA ANA ATTACHMENT DD CERTIFICATION OF UNDERSTANDING Workforce Innovation & Opportunity Act Youth Request for Proposal Certificate of Understanding Program Year 2025-2026 Bid#25-019A 1. Certification of Understanding The City of Santa Ana assumes no responsibility for any understanding of the applicant or representation made by any of the City of Santa Ana's officers, employees or agents during or prior to the execution of any Contract resulting from this RFP unless: A. Such understanding or representations are expressly stated in the Contract; and B. The contract expressly provides that the City of Santa Ana assumes the responsibility By signing below,Applicant certifies that such understanding has been considered in the Proposal. (Signature required) 2. Applicant Oualifications Statement Applicant herby certifies that it meets all Applicant qualifications and requirements as set forth in this RFP. �f (Signature required) 3. Conflict of Interest Applicant herby certifies sections(A)and(B). A. Disclose any financial, business or other relationship with the City of Santa Ana,any other entity that the City of Santa Ana governs, or any City of Santa Ana Board member, officer or employee, which may have an impact,effect or influence on the outcome of the services you propose to provide. Provide a list of current clients, employees, principals, or shareholders (including family members) who may have a financial interest in the outcome of serviced you propose to provide. B. Disclose any financial, business or other relationship within the last three (3) years with any firm or member of any firm who may have a financial interest in the outcome of the work I! (Signature required) EXHIBIT 3 ATTACHMENT EE SUBRECIPIENT COMPLIANCE FORM Instructions:Please complete this form,sign and submit to the Santa Ana Workforce Investment Board. Subrecipient StandUp for Kids Orange County Agreement Date /31/2025 Agreement Amount $200,000.00 MB2BL426L3 W8 SAM.gov UEI Catalog of Federal Domestic Assistance(CFDA) The Catalog of Federal Domestic Assistance(CFDA) is a government-wide compendium of Federal programs, projects, services, and activities that provide assistance or benefits to the American public.It contains financial and nonfinancial assistance programs administered by departments and establishments of the Federal government.The primary purpose is to assist users in identifying programs that meet specific objectives(for more information refer to:https:Hsam.gov/content/assistance-listings) CFDA Title Title&Number: WIOA Youth Activities 417.259 initial if you understand and agree with the above statement Monitoring Subrecipient will or may be monitored by officials from the City, State,or Federal entities.Monitoring may include the review of the subrecipient's use of Federal awards through reporting,site visits,regular contact, or other means to provide reasonable assurance that the subrecipient administers Federal awards in compliance with laws,regulations, and the provisions of contracts or grant agreements and that performance goals are achieved. initial if you understand and agree with the above statement Audits Subrecipients expending$750,000 or more in Federal awards during the fiscal year must have met the audit requirements of OMB Super Circular section 200.501 within 9 months of the end of the subrecipients audit period(refer to: hiips://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-F ). Please provide documentation that demonstrates the most recent audit in compliance with the above mentioned OMB Circular or a letter indicating why you didn't require a single audit for PY 2024. ❑ See Attached X Not Applicable ,- initial if you understand and agree with the above statement EXHIBIT 3 CITY OF SANTA ANA SIGNATURES &ASSURANCES The assurances are: 1. I am authorized by my Board of Directors,Trustees,or other legally qualified officer to submit this proposal on behalf of the"Applicant." 2. Applicant is not currently on any federal,State of California or local Debarment List. 3. Applicant will provide records to show fiscal solvency,if required. 4. Applicant will meet all applicable Federal, State and local compliance and regulatory requirements. These include but are not limited to a. Ensuring that records accurately reflect actual performance; b. Maintaining record confidentiality,as required; c. Reporting financial participant,and performance data,as required; d. Meeting requirements of Section 504 or the Rehabilitation Act of 1973; e. Meeting all applicable labor laws,including Child Labor Law standards;and f. Meeting all lobbying certification and disclosure of lobbying activities requirements. 5. Applicant will establish, in accordance with section 184 of the Workforce Innovation&Opportunity Act, fiscal control and fund accounting procedures necessary to ensure the proper disbursement of, and accounting for funds provided to the Local Workforce Development Board. 6. That it will comply with the uniform administrative requirements referred to in WIOA. 7. Compliance with the confidentiality requirements of WIOA. 8. That no funds received under the Workforce Innovation&Opportunity Act will be used to assist,promote or deter union organizing. 9. That it will comply with the nondiscrimination provisions of WIOA,including an assurance that Methods of Administration have been developed and implemented. 10.That it will collect and maintain data necessary to show compliance with the nondiscrimination provisions of WIOA. 11. That there will be compliance with grant procedures of WIOA. 12. That all funds will be spent in accordance with the Workforce Innovation&Opportunity Act,written Department of Labor guidance,and other applicable Federal and State laws and regulations. 13. That it will endeavor to partner and plan with such entities,that the SAWDB,its subcommittees or staff direct,including regionally, statewide or nationally. 14.That it will comply with such new regulations that are set forth in the new Law that will govern the activities set forth herein. 15.That it will comply with new policies initiated by the State of California, City of Santa Ana, as appropriate. 16.Respondent will not: a. Place a costumer in a position that will displace a current employee; b. Use WIOA money to assist,promote,or deter union organizing; c. Use funds to employ to train persons in sectarian activities;and d. Use funds for customers in the construction,operation,or maintenance of any part of a facility to be used for sectarian instruction or religious worship. SIGNATURES&ASSURANCES I recognize that I must give assurance for each item above, 1 through 16, as applicable. If I cannot, this proposal will be automatically rejected. (Signature required) COMMENTS: A`"R" CERTIFICATE OF LIABILITY INSURANCE EX E(M D/YYYY) 5/30/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Steven Eddinger NAME: Kraft Lake Insurance Agency PHONE Ext: (423)886-3123 /X No: (423)886-317 PO BOX 1426-Loc 1482 E-MAIL seddinger@farmersagent.com ADDRESS: Grand Rapids,MI 49501 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Philadelphia Insurance Companies 18058 INSURED INSURER B StandUp For Kids INSURER C: 200 Nelson Ferry Rd INSURER D: Ste B INSURER E Decatur GA 30030 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL UBR POLICY NUMBER MM/DD YYYYMMIDD Y YY LIMITS POLICY EFF POLICY EXP LTR INSD WVD X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE X CLAIMS-MADE �OCCUR PREM'EMI, occur«Dance $ 100,000 A Y Y PHPK2558355-003 07/15/2024 07/15/2025 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 3,000,000 X PRO ❑ 3,000,000 POLICY ElJECT LOC PRODUCTS-COMP/OPAGG $ OTHER: ABUSIVE CONDUCT LIABILITY $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 ANYAUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED PHPK2558355-003 07/15/2024 07/15/2025 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED H NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident X 08,09 $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 3,000,000 A EXCESS LIAB X I CLAIMS-MADE PHUB865726-003 07/15/2024 07/15/2025 AGGREGATE $ 3,000,000 DED I I RETENTION$ 10,000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If Ves,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Professional Liability PHPK2558355-003 07/15/2024 07/15/2025 Each Professional Incident Limit $ 1,000,000 A Aggregate Limit $ 3,000,000 Cyber Liability PHSD1841273-001 11/22/2024 11/22/2025 Aggregate Limit $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) "City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are named as additionally insured on this policy pursuant to written contract, agreement, or memorandum of understanding. Such insurance as is afforded by this policy shall be primary,and any insurance carried by City shall be excess and noncontributory." Certificate holder is an"Additional Insured"per the General Liability Deluxe Endorsement: Human Services(PI-GLD-HS)form attached to the policy. 30-Days Notice of Cancellation,except for Non-Payment which is 10-Days Notice.. CERTIFICATE HOLDER CANCELLATION City of Santa Ana SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Attention:Audrey Goodson THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN 801 W Civic Center Drive,Suite 200 ACCORDANCE WITH THE POLICY PROVISIONS. Santa Ana,CA 92701 AUTHORIZED REPRESENTATIVE APPROVED �&- � c By Tu Tran Nguyen at 9:52 am,Jun 03,2025 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ACCOR"® CERTIFICATE OF LIABILITY INSURANCE EX E(M D/YYYY) 5/30/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lauren Justus NAME: Turner,Wood,&Smith Agency,Inc. A/CONNo Ext: (770)536-0161 FAX No): (770)536-1283 1515 Community Way E-MAIL lauren.justus@twsinsurance.com ADDRESS: PO Box 1058 INSURER(S)AFFORDING COVERAGE NAIC# Gainesville GA 30503 INSURERA: Accident Fund Ins.Co.ofAmerica 10166 INSURED INSURER B: United States Liability Ins.Co. 25895 Stand Up For Kids,Inc. INSURER C: 200 Nelson Ferry Rd INSURER D: Ste B INSURER E Decatur GA 30030 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL UBR POLICY NUMBER MM/DD YYYYMMIDD Y YY LIMITS POLICY EFF POLICY EXP LTR INSD WVD COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DA RENTED CLAIMS-MADE OCCUR PREM SESTO(E.occur ence) $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ POLICY ❑ PRO- ❑ LOC PRODUCTS-COMP/OPAGG $ JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB ROCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION X1 SPER TATUTE EORH AND EMPLOYERS'LIABILITY YIN 1,000,000ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ AOFFICER/MEMBER EXCLUDED? NIA Y AF WCP 100031316 03 06/27/2024 06/27/2025 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Directors and Officers Liability D&O Each Claim $2,000,000 B Retention-$5,000 Each Claim ND01562548K 05/18/2025 05/18/2026 EPL Each Claim $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Waiver of Subrogation as required by contract applies to Worker's Compensation per form WC000313(04-84). 30-Days Notice of Cancellation,except for Non-Payment which is 10-Days Notice.. APPROVED By Tu Tran Nguyen at 9:52 am,Jun 03,2025 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Santa Ana THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Attention:Audrey Goodson ACCORDANCE WITH THE POLICY PROVISIONS. 801 W Civic Center Drive,Suite 200 Santa Ana,CA 92701 AUTHORIZED REPRESENTATIVE U @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD EXHIBIT 3 Philadelphia Indemnity Insurance Company PI-SAM-007DDI (01/17) ABUSIVE CONDUCT LIABILITY COVERAGE FORM - CLAIMS MADE DEFENSE WITHIN LIMITS POLICY DECLARATIONS THIS IS A CLAIMS MADE POLICY WHICH INCLUDES DEFENSE COSTS WITHIN THE LIMITS. PLEASE READ THIS POLICY CAREFULLY. THIS POLICY ONLY COVERS THOSE CLAIMS FIRST MADE AGAINST THE INSURED DURING THE POLICY PERIOD. THE LIMIT OF INSURANCE AVAILABLE TO PAY"DAMAGES" SHALL BE REDUCED BY AMOUNTS INCURRED FOR "DEFENSE COSTS." Policy Number: PHPK2558355-003 Effective date: 07/15/2024 12:01 A.M. Standard Time LIMITS OF INSURANCE: AGGREGATE LIMIT $ 1,000,000 EACH ABUSIVE CONDUCT LIMIT $ 1,000,000 DEDUCTIBLE: $ NONE RETROACTIVE DATE: This insurance does not apply to "Damages" or"Defense Costs" resulting from "Abusive Conduct"which occurred before the Retroactive Date, if any, shown here 09/04/2016 (Enter Date or"None"if No Retroactive Date Applies) PRIOR AND PENDING DATE: 07/15/2021 BUSINESS DESCRIPTION: Form of Business: NON PROFIT ORGANIZATION Business Description: Non Profit Organization PREMIUM: $ 1,045.00 FORMS AND ENDORSEMENTS (Other than Applicable Forms and Endorsements Shown Elsewhere in the Policy) Forms and Endorsements Applying to this Coverage Part and Made Part of this Policy at Time of Issue: SEE SCHEDULE ATTACHED PI-SAM-007DDI (01/17) Page 1 of 1 ©2017 Philadelphia Consolidated Holding Corp. Includes copyrighted material of Insurance Services Office, Inc. with permission. ACCIDENT FUND INSURANCE COMPANY OF AMERICA EXV043 a 13 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 06/27/2024 Policy No. AF WCP 100031316 03 Endorsement No. Insured STAND UP FOR KIDS INC Premium: $0 Insurance Company ACCIDENT FUND Countersigned by INSURANCE COMPANY OF AMERICA WC 00 03 13 (Ed. 4-84) ©1983 National Council on Compensation Insurance. EXHIBIT 3 POLICY NUMBER: PHPK2558355-003 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV—Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products- completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 0 EXHIBIT 3 POLICY NUMBER: PHPK2558355-003 COMMERCIAL GENERAL LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following is added to organization(s) shown in the Schedule, but only Section III— Limits Of Insurance: with respect to liability for "bodily injury", "property If coverage provided to the additional insured is damage" or "personal and advertising injury" required by a contract or agreement, the most we caused, in whole or in part, by your acts or will pay on behalf of the additional insured is the omissions or the acts or omissions of those acting amount of insurance: on your behalf: 1. Required by the contract or agreement; or 1. In the performance of your ongoing operations; or 2. Available under the applicable Limits of 2. In connection with your premises owned by or Insurance shown in the Declarations; rented to you. whichever is less. However: This endorsement shall not increase the 1. The insurance afforded to such additional applicable Limits of Insurance shown in the insured only applies to the extent permitted by Declarations. law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 26 04 13 ©Insurance Services Office, Inc., 2012 Page 4 of 7 EXHIBIT 3 Policy Number: PHPK2558355-003 PI-GL-005 (07/12) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY INSURANCE This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Effective Date: 07/15/2024 Name of Person or Organization (Additional Insured): City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers SECTION II—WHO IS AN INSURED is amended to include as an additional insured the person(s)or organization(s)shown in the endorsement Schedule, but only with respect to liability for"bodily injury," "property damage" or"personal and advertising injury" arising out of or relating to your negligence in the performance of"your work"for such person(s)or organization(s)that occurs on or after the effective date shown in the endorsement Schedule. This insurance is primary to and non-contributory with any other insurance maintained by the person or organization (Additional Insured), except for loss resulting from the sole negligence of that person or organization. This condition applies even if other valid and collectible insurance is available to the Additional Insured for a loss or"occurrence"we cover for this Additional Insured. The Additional Insured's limits of insurance do not increase our limits of insurance, as described in SECTION III—LIMITS OF INSURANCE. All other terms, conditions, and exclusions under the policy are applicable to this endorsement and remain unchanged. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission.