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HomeMy WebLinkAboutPYRAMID GROUP INTERNATIONAL (3) %SURANCE ON FILE WORK MAY PROCEED U141IL INS ,NCF EXPIR,-:S N-2025-199 DATE: J U L 2 2 2025 o. Pw R Cz) AGREEMENT WITH PYRAMID GROUP INTERNATIONAL TO PROVIDE Sua;FvrjapiG/ CONTRACT MANAGEMENT SERVICES Mike. THIS AGREEMENT is made and entered into on this I st day of July, 2025 by and between Pyramid Group International, Inc., a California corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). RECITALS A. The City desires to retain a Consultant having special skill and knowledge in the field of providing support in contract management services for cellular communications providers at City-owned site. B. Consultant represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended during the term of this Agreement shall not exceed $49,100. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House(ACH)transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. Page 1 of 9 3. TERM This Agreement shall commence on the date first written above and continue for a one- year term ending June 30, 2026, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes,which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services,products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than Page 2 of 9 $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee,for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and$2,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant's CGL, Professional Liability, and Automobile Liability policies,with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant's Insurance company(ies)agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non- renewal due to non-payment of premium. Page 3 of 9 i 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Suzi Furjanic, 20 Civic Center Drive, M-22, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,employees,contractors,special counsel,and representatives from liability: (1)for personal injury,damages,just compensation,restitution,judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and(2) from any claim that personal injury, damages,just compensation, restitution,judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages,just compensation,restitution,judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution,judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding.Notwithstanding the foregoing, Page 4 of 9 to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. S. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent,trademark, or copyright infringement, including costs,contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents,proceedings, and activities related to this Agreement for a period of three (3)years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance,but in no event less than reasonable care. "Confidential Information"shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is,through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or(e) is independently developed by the Consultant without reference to information disclosed by the City, 11. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. Page 5 of 9 b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported(in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and(c) above. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color,creed,religion,sex,marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any Page 6 of 9 terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to,the terms and conditions hereof, shall not bind or obligate Consultant or the City.Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment,the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach,failure, right or remedy.No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION- VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 7 of 9 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice,tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section,to the following persons: To City: City Cleric City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: City Manager City of Santa Ana 20 Civic Center Plaza (M-31) P.O. Box 1988 Santa Ana, California 92702 To Consultant: Pyramid Group International, Inc. Attn: Najib Saadeh, President 25771 Rapid Falls Road Laguna Hills, CA 92653 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four(24) hours after the time set forth on the transmission report issued by the Page 8 of 9 transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF NTA ANA u H lv City C City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney 13y: Kyle�4-ellesen Najib Saadeh Assistant City Attorney President RECOMMENDED FOR APPROVAL �-t � Nabil Saba, P.E. Executive Director Public Works Agency Page 9 of 9 EXHIBIT A f Proposal ` a for Support in Contract Management Services for Cellular Communications Providers at City-Owned Sites Submitted to: City of Santa Ana Prepared by: .qf ' s PYRAMID GROUP Date: 17 June 2025 TABLE OF CONTENTS IntroductionLetter.......................................................................................................................................................................I 1 Purpose............................................................................................................ 2 Objective ...............................................................................................................................................2 3 Scope of Services............................................................................................ 3.1 Task 1. Agreement Management................................................................................................................................2 3.2 Task 2. Site Coordination and Monitoring.................................................................................................................2 3.3 Task 3. Compliance and Regulatory Oversight..........................................................................................................2 3.4 New Agreement Development...................................................................................................................................3 3.5 Transition and Close-Out...........................................................................................................................................3 4 Cost Estimate..................................................................................... AppendixA-2025 Fee Schedule........................................................................................................... .................................4 Appendix B -Certificate of Insurance.........................................................................................................................................5 PYRAMID GROUP INTRODUCTION LETTER June 17, 2025 Suzi Furjanic, AIA Associate Park& Landscape Planner City of Santa Ana,Public Works Agency 20 Civic Center Plaza, Santa Ana,CA 92701 Dear Ms. Furjanic, On behalf of Pyramid Group International, Inc. (PGI), I would like to express our strong interest in continuing to support the City of Santa Ana with the management of its agreements with cellular communications providers on City-owned sites. PGI is a California-based firm with deep expertise in telecommunications contract administration, municipal site management, infrastructure oversight, and regulatory compliance. Our team brings decades of combined experience working with public agencies and private-sector carriers to ensure wireless agreements are managed efficiently,transparently, and to the financial benefit of the host jurisdiction. We understand the critical role that wireless infrastructure plays in modern civic operations, economic development, and public connectivity. PGI is committed to helping the City of Santa Ana maximize license revenues,maintain full compliance with applicable laws and policies, and support responsible wireless expansion that aligns with community standards and City priorities. Enclosed is a detailed Scope of Work outlining how PGI proposes to manage all aspects of these responsibilities on behalf of the City. We are confident in our ability to serve as a dedicated partner,advocate, and technical expert in this essential area of municipal asset management. We appreciate your consideration and welcome the opportunity to meet in person to discuss our approach in greater detail. If you have any questions, please feel free to contact me directlyby phone (949.280.4903) or by email (nsaadeh@pyramidgrotipinternational.corn). Sincerely, Najib Saadeh President/Founder Pyramid Group Int'l 1 _Z:�k PYRAMID GROUP 1 PURPOSE This Scope of Work outlines the responsibilities for Pyramid Group International, Inc. (PGI), which will manage all agreements between the City of Santa Ana and cellular communications providers operating at City-owned sites. The goal of this engagement is to ensure effective oversight, compliance, revenue optimization, and the long-term sustainability of wireless infrastructure on public property. 2 OBJECTIVE PGI will ensure that all contractual obligations are met by wireless carriers, will maximize revenue and public benefit from telecommunication agreements, will maintain compliance with City policies, FCC regulations, and applicable laws, facilitate transparent communication between the City and providers, and will support the expansion of wireless infrastructure while protecting public assets. 3 SCOPE OF SERVICES PGI will maintain a centralized,up-to-date database of all wireless agreements,amendments, and site details.PGI will also monitor all contract milestones, expiration dates, renewal options, and rent escalation clauses, and coordinate internal reviews and approvals for new site proposals and modifications.PGI will serve as the primary point of contact for all cellular providers with active or proposed agreements on City property. 3.1 TASK 1.AGREEMENT MANAGEMENT' PGI will review all existing agreements for compliance with City requirements and terms. PGI will provide recommendations for renegotiating outdated or below-market agreements and coordinate legal and real estate review of all new agreement proposals or amendments. PGI will track and enforce compliance with all financial terms, including rent payments, revenue sharing agreements, utility reimbursements, site access and license fees. 3.2 TASK 2. SITE COORDINATION AND MONITORING PGI will maintain a complete inventory of cellular installations on City properties, including rooftops, monopoles, streetlights and utility poles,water towers,and municipal buildings.PGI will coordinate site access for carriers,contractors, or consultants as required. PGI will ensure that installations conform to engineering and safety standards, respond to site issues or unauthorized activities,and facilitate periodic inspections of equipment and site conditions. 3.3 TASK 3. COMPLIANCE AND REGULATORY OVERSIGHT PGI will ensure that all carrier activities comply with FCC regulations,local zoning ordinances,CEQA/NEPA requirements if applicable, and City permitting and construction codes. PGI will support any audits or reports requested by the City or regulatory agencies. 2 PYRAMID GROUP 3.4 NEw AGREEMENT DEVELOPMENT PGI will evaluate proposals for new cellular sites on City property and support negotiations to ensure alignment with City policies and the standard license agreement.PGI will collaborate with Planning,Public Works,Legal,and other departments to facilitate reviews and recommend optimal site locations that balance carrier needs and community impacts. 3.5 TRANSITION AND CLOSE-OUT For contracts reaching the end of term, PGI will facilitate renewal negotiations or decommissioning as applicable. PGI will ensure proper equipment removal,site restoration,and final inspections.PGI will also assist in transitioning responsibilities in the event of a program hand-off or a new contractor being appointed. 4 'COST ESTIMATE The cost estimate presented by Pyramid herein is for the period from July 1, 2025,to June 30, 2026. It is based on the hourly rates in the 2025 Fee Schedule (Appendix A). Pyramid's services would be billed, monthly, in 0.25 hourly increments. The cost estimate for the proposed scope of work is presented below per task. Table 1. Cost Estimate Task No. Task Description Cost Estimate i Agreement Management $9,200 2 Site Coordination and Monitoring $10,500 3 Compliance and Regulatory Oversight $7,500 4 New Agreement Development $15,400 5 Transition and Close-out $6,500 Total $49,100 Invoice will be issued monthly. If additional services are required beyond those stated in the scope of work, Pyramid would first seek City's approval prior to performing any additional work and would bill on an hourly basis. Pyramid is an approved vendor by the City of Santa Ana. A current certificate of insurance is presented in Appendix R. 3 ALI PYRAMID GROUP APPENDix A - 2025 FEE SCHEDULE 4 ! Pyramid Group International, Inc. Y p PYRAMID GROUP 2025 FEE SCHEDULE PERSONNEL CHARGES TRAVEL The charge for all time required for the Vehicles used on project assignments will be performance of the Scope of Work by Pyramid charged at$75 per day.Mileage is billed at the Group International (PGI) staff, including office, current rate established by the Internal field and travel time, will be billed at the hourly Revenue Service plus 15%.Per Diem is billed at rate according to the labor classifications: a unit cost of $60 per day. Airfare, lodging, rental cars and associated expenses are billed at cost plus 15%. Labor Classification Hourly Rate FIELD EQUIPMENT Jr.Staff Engineer/Scientist $130 Field Equipment is billed at standard unit costs. Staff Engineer/Scientist $145 Rate schedules are available upon request. Sr Staff Engineer/Scientist $165 Project Engineer/Scientist-1 $185 Project Engineer/Scientist-11 $195 SUBCONTRACTORS AND REIMBURSABLES Sr Project Engineer/Scientist-I $205 Sr Project Engineer/Scientist-11 $250 The costs of subcontractors, materials, Principal $290 equipment rental and costs incurred will be Project Assistant $120 charged at cost plus 15%. Technician $120 Drafter $145 Sr Technician $145 Compliance Inspector $140 OTHER PROJECT CHARGES Technical Editor $130 The cost of additional report reproduction and special project accounting will be billed as appropriate. Plotting plans are charged by size, Emergency response will be charged at a rate of 1.5 black and white or color, and by the number of times the standard hourly rate. copies supplied. When PGI Staff appear as expert witnesses at court trials, mediation, arbitration hearings or SHIPPING CHARGES AND POSTAGE depositions, their time will be charged at 2.0 times the standard rate. Shipping charges include couriers and postage. All time spent preparing for such trials,hearings,and They are charged at cost plus 15%. depositions,will be charged at the standard hourly rate. The Fee Schedule is adjusted eachyear to reflectthe economic changes for the newyear. The new schedule will apply to existing and new assignments. 4,Ilk PYRAMIDGROUP APPENDIX $ - CERTIFICATE OF INSURANCE 5 ,4c Ra® CERTIFICATE OF LIABILITY INSURANCE DATE(MM1DDIYYYY) 414/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER CONTANAME: KATO DAWOOD DAWOOD INSURANCE AGENCY PHONE 949 417-0204 A!C No: 714 842-9791 18000 Delaware St#304 ADDRR : kato dawoodinsurance.com Huntington Beach, CA 92648 INSURERS AFFORDING COVERAGE NAIC R INSURER A: ADMIRAL INSURANCE COMPANY 24856 INSURED INSURER B Pyramid Group International, Inc. INSURER C 25771 Rapid Falls Road INSURER D Laguna Hills, CA 92653 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, ILTR TYPE OF INSURANCE ADDLJUM SUER POLICY NUMBER MMLDDIYYYYY MMfDDttYYYCY PI LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED X CLAIMS-MADE OCCUR PREMISES Ea Cc.'...) currence $ 50,000 MED EXP(Any one person) $ rj 000 A X x FEI-ECC-28399-04 3/22/2025 3/22/2026 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2000000 POLICY E PRO J£CT LOC PRODUCTS-COMP/OP AGG $ 2,000000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY per accident J $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ HDEL) RETENTION $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY OFFICERIMEMO R EXCLUOED7 ECUTIVE ❑ N 1 A F.L.EACH ACCIDENT $ (Mandatory In NH) F.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ PROFESSIONAL LIABILITY Occurrence 2,000,000 A X x FET-ECC-28399-04 3/22/2025 3/22/2026 Aggregate 2,000,000 Claim Expense 1,000,000 DESCRIPTION OF OPERATIONS;LOCATIONS I VEHICLES (ACORD 101,Addlflonal Remarks Schedule,may be altached IF more space Is required) This Certificate of Insurance names: City,its City Council,officers,employees,agents and volunteers are named as additional insureds. Primary/Non-Contributory Endorsement form must be provided in addition to the Certificate of Insurance for General Liability included and N will follow upon the issuance of the policy. Tu TrBnbyruTr�ned Nguye Dgu�ake:en APPROVED n 11:1 SA9.0700, - - B-y_Tu_-T'ran.Nrguyec>-at IJ-IB am,Ajor-0 ,202ti_ CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ADDITIONAL INSURED THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF SANTA ANA ACCORDANCE WITH THE POLICY PROVISIONS. ATT;PUBLIC WORKS AGENCY,SUZANNE FURJANIC AUTHORIZED REPRESENTATIVE 20 CIVIC CENTER PLAZA,M-11 SANTA ANA,CA 92701 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD DATE(MM/DD/YYYY) A`�"� CERTIFICATE OF LIABILITY INSURANCE 3/12/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTANAME:CT KATO DAWOOD DAWOOD INSURANCE AGENCY a/CC N Ext: 949 417-0204 A/c No: 714 842-9791 18800 Delaware St#304 E-MAILADDRESS: kato dawoodinsurance.com Huntington Beach, CA 92648 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: ADMIRAL INSURANCE COMPANY 24856 INSURED INSURER B Pyramid Group International, Inc. INSURER C7 25771 Rapid Falls Road INSURERD: Laguna Hills, CA 92653 INSURER E7 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MWDD/YYYY MM/DD/YYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO X CLAIMS-MADE1:1 OCCUR PREMISES (E.occurrDence) $ 50,000 MED EXP(Any one person) $ 5,000 A X x FEI-ECC-28399-05 3/22/2026 3/22/2027 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY❑ PRO ❑ LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Occurrence 2,000,000 PROFESSIONAL LIABILITY A re ate 2,000,000 A X x FEI-ECC-28399-05 3/22i2026 3i22/2027 gg g Claim Expense 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) This Certificate of Insurance names: City, its City Council, officers, employees, agents and volunteers are named as additional insureds. Primary/Non-Contributory Endorsement form must be provided in addition to the Certificate of Insurance for General Liability included and it will follow upon the issuance of the policy. APPROVED CERTIFICATE HOLDER CANCELLATION By Tu Tran Nguyen at 11:49 am,Mar 18,2026 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ADDITIONAL INSURED THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF SANTA ANA ACCORDANCE WITH THE POLICY PROVISIONS. Attention: Marlene Alcaraz AUTHORIZED REPRESENTATIVE 20 CIVIC CENTER PLAZA, M-93 SANTA ANA,CA 92701 )a�� ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Pyramid Group International Inc. Endorsement Number: 12 ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement, effective 03/18/2026, attaches to and forms a part of Policy Number FEI-ECC-28399-05. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Locations Of Covered Operations City of Santa Ana City of Santa Ana its City Council, officers, officials, 20 Civic Center Plaza Santa Ana, CA 92701 employees, agents, and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II —Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional organization(s) shown in the Schedule, but only exclusions apply: with respect to liability for"bodily injury", "property This insurance does not apply to "bodily injury" damage" or"personal and advertising injury" or"property damage" occurring after: caused, in whole or in part, by: 1. All work, including materials, parts or 1. Your acts or omissions; or equipment furnished in connection with such 2. The acts or omissions of those acting on your work, on the project (other than service, behalf; maintenance or repairs)to be performed by in the performance of your ongoing operations for or on behalf of the additional insured(s) at the additional insured(s) at the location(s) the location of the covered operations has designated above. been completed; or However: 2. That portion of"your work" out of which the 1. The insurance afforded to such additional injury or damage arises has been put to its insured only applies to the extent permitted by intended use by any person or organization law; and other than another contractor or subcontractor engaged in performing 2. If coverage provided to the additional insured is operations for a principal as a part of the required by a contract or agreement, the same project. insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2 Pyramid Group International Inc. C. With respect to the insurance afforded to these 2. Available under the applicable limits of additional insureds, the following is added to insurance; Section III— Limits Of Insurance: whichever is less. If coverage provided to the additional insured is This endorsement shall not increase the required by a contract or agreement, the most we applicable limits of insurance. will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 2 of 2 Pyramid Group International Inc. Endorsement Number: 27 Automatic Primary and Non-Contributory Insurance Endorsement Designated Work Or Project(s) This endorsement, effective 03/18/2026, attaches to and forms a part of Policy Number FEI-ECC-28399-05. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the Coverage Part(s) indicated below: CONTRACTORS POLLUTION LIABILITY COMMERCIAL GENERAL LIABILITY SCHEDULE Name of Person or Organization: Any person(s) or organization(s) whom the Named Insured agrees, in a written contract, to provide Primary and/or Non-contributory status of this insurance. However, this status exists only for the project specified in that contract. In consideration of an additional premium of$Applied, and notwithstanding anything contained in this policy to the contrary, it is hereby agreed that this policy shall be considered primary to any similar insurance held by third parties in respect to work performed by you under any written contractual agreement with such third party. It is further agreed that any other insurance which the person(s) or organization(s) named in the schedule may have is excess and non-contributory to this insurance. ECC-548-0317 ©2018, Freberg Environmental, Inc. Page 1 of 1 Pyramid Group International Inc. Endorsement Number: 6 Automatic Waiver of Subrogation Endorsement This endorsement, effective 03/18/2026, attaches to and forms a part of Policy Number FEI-ECC-28399-05. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies coverage provided under the following coverage part(s): COMMERCIAL GENERAL LIABILITY CONTRACTORS POLLUTION LIABILITY SCHEDULE Name of Person or Organization: City of Santa Ana Any person(s) or organization(s)to whom the Named Insured agrees, in a written contract, to provide a waiver of subrogation. However, this status exists only for the project specified in that contract. The Company waives any right of recovery it may have against the person or organization shown in the above Schedule because of payments the Company makes for injury or damage arising out of the insured's work done under a contract with that person or organization. The waiver applies only to the person or organization in the above Schedule. Under no circumstances shall this endorsement act to extend the policy period, change the scope of coverage or increase the Aggregate Limits of Insurance shown in the Declarations. ECC-320-0712 ©2018, Freberg Environmental, Inc. Page 1 of 1 CITY OF SANTA ANA laoxctth. Risk Management a division of Human Resources Managing Risk through Awareness and Action AFFIDAVIT OF EXEMPTION FOR WORKERS' COMPENSATION INSURANCE I Najib Saadeh Re resentative(" p "),attest that I am an authorized (Name and Title of Vendor Representative) representative of Pyramid Group International, Inc. ("Company"), and (Consultant/Company Name) possess the authority to legally bind Company. In my capacity as Representative of Company, I represent and confirm the following, as relates to the agreement between Company and City of Santa Ana, agreement number A-2022-1 11 management support services for digital billboards and bus stop advertising ("Services"): ("Agreement")to provide Services ): (Services to be provided under agreement/contract) During the course and scope of Company's agreement with the City of Santa Ana, Company will not employ any person in any manner so as to become subject to the workers' compensation laws of California, and agree that if Company should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, Company shall forthwith comply with the provisions and provide proof of workers' compensation coverage immediately. If at any time it is found that Company is not adhering to any and/or all of the statements in this document and does not maintain the minimum workers'compensation insurance coverage as required in the Agreement, it will be considered a breach of Agreement rendering the Agreement null and void and Company will be fully liable for any and all damages. Digitally signed Najib Sdeh Najib Saadeh Date: 202603.18y1037:3a07'00' 3/18/2026 Signature Date Najib Saadeh Print Name President Title 949.280.4903 nsaadeh@pyramidgroupinternational.com Contact Information,i.e.,Telephone Number and/or Email Address WARNING: FAILURE TO SECURE WORKERS' COMPENSATION COVERAGE IS UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSANT DOLLARS($100,000). IN ADDITION TO THE COST OF COMPENSATION,DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST,AND ATTORNEY'S FEES. Affidavit of Exemption for Workers'Compensation Insurance 11.12.2024 CITY OF SANTA ANA laoxctth. Risk Management a division of Human Resources Managing Risk through Awareness and Action AFFIDAVIT OF EXEMPTION FOR AUTOMOBILE LIABILITY INSURANCE I Najib Saadeh Re resentative(" p "),attest that I am an authorized (Name and Title of Vendor Representative) representative of Pyramid Group International, Inc. ("Company"), and (Consultant/Company Name) possess the authority to legally bind Company. In my capacity as Representative of Company, I represent and confirm the following, as relates to the agreement between Company and City of Santa Ana, agreement number A-2022-1 11 management support services for digital billboards and bus stop advertising ("Services"): ("Agreement")to provide Services ): (Services to be provided under agreement/contract) During the course and scope of Company's agreement with the City of Santa Ana, Company employees, consultants, representatives, and agents will not use and/or drive any Company owned/rented/leased/borrowed vehicles to perform Services to, for,or on behalf of City of Santa Ana. If at any time it is found that Company is not adhering to any and/or all of the statements in this document and does not maintain the minimum automobile liability insurance coverage as required in the Agreement, it will be considered a breach of Agreement rendering the Agreement null and void and Company will be fully liable for any and all damages. Digitally signed Najib Saadeh Najib Saadeh Date: 202603.18y1025:1 0700' 3/18/2026 Signature Date Najib Saadeh Print Name President Title 949.280.4903 nsaadeh@pyramidgroupinternational.com Contact Information,i.e.,Telephone Number and/or Email Address Affidavit of Exemption for Automobile Liability Insurance 11.12.2024