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HomeMy WebLinkAboutItem 17 - Main Street Rehabilitation from Memory Lane to North City Limits and Bedford Road Rehabilitation at Mainplace Drive Public Works Agency www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 5, 2025 TOPIC: Main Street Rehabilitation from Memory Lane to North City Limits and Bedford Road Rehabilitation at Mainplace Drive AGENDA TITLE Appropriation Adjustment, Cooperative Cost Reimbursement Agreement with the City of Orange, and Construction Contract for the Main Street Rehabilitation Project from Memory Lane to North City Limits and Bedford Road at Mainplace Drive (Project Nos. 20-6959, 20-6960) (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $104,670 in cost reimbursements from the City of Orange into the Select Street Construction, Expense Reimbursement revenue account (No. 05917002-57000), and appropriate the same amount to the Select Street Construction, Improvements Other Than Buildings expenditure account (No. 05917660-66220) for the Main Street Rehabilitation Project. (Requires five affirmative votes.) 2. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $104,670 in construction funds for the Main Street Rehabilitation Project from Memory Lane to North City Limits Project (No. 20-6959, 20-6960) 3. Authorize the City Manager to execute a Cooperative Cost Reimbursement Agreement with the City of Orange for improvements on Main Street within the Orange jurisdiction from Memory Lane to North City Limits. 4. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of$792,573, subject to change orders, for the construction of the Main Street Rehabilitation Project (No. 20-6959, 20-6960), for a term beginning August 5, 2025 and ending upon project completion. 5. Approve the Project Cost Analysis for a total estimated construction delivery cost of$990,716, which includes $792,573 for the construction contract; $118,885 for Main Street Rehabilitation from Memory Lane to North City Limits and Bedford Road Rehabilitation at Mainplace Drive August 5, 2025 Page 2 contract administration, inspection, and testing; and $79,258 in project contingency funds for unanticipated or unforeseen work. 6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2025-58 was filed for Project No. 20-6959. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Public Works Agency Engineering Services Division (PWA) is responsible for the administration and oversight of all Capital Improvement Projects (CIP) in the City. The Main Street Rehabilitation Project (No. 20-6959, 20-6960) will resurface Main Street from Memory Lane to the North City Limits by utilizing slurry seal, crack seal, and minor pavement resurfacing with asphalt concrete. As a standard, the City utilizes Rubberized Emulsion Aggregate Slurry (REAS) when performing slurry seal pavement rehabilitation which is a type of slurry seal that uses recycled tire rubber, enhancing its performance and sustainability. REAS offers several benefits, including extended pavement life, cost- effectiveness, and environmental friendliness compared to other pavement slurries. The project scope was refined through field walks and collaboration with the Mainplace Mall, City of Orange, and surrounding businesses. The work also includes replacement and installation of missing or damaged curbs, gutters, sidewalk, driveway approaches, wheelchair ramps, and striping. This project is a key component of the City's adopted Capital Improvement Program and supports the broader vision of creating a more accessible, safe, and sustainable transportation network for all users. The City of Orange shares the right-of way within Main Street from E City Place Drive to North City Limits (Exhibit 1). Therefore, a Cooperative Cost Reimbursement agreement is required for the City of Orange to fund their portion of the improvements. The Cooperative Cost Reimbursement agreement between the City and the City of Orange identifies the roles and responsibilities of each party and identifies each parties' costs. The City of Orange's cost reimbursement amount of up to $104,670 includes $20,935 for their share of the Construction Engineering costs (Exhibit 2). Once completed, these changes will improve the City's overall pavement condition, enhance the visual appearance of the street, upgrade ride quality, drainage, and support compliance with Americans with Disabilities Act (ADA) standards. Project Advertisement and Contractor Procurement To provide an opportunity for local vendors to submit bids, the City notified a total of 71 regional vendors via PlanetBids, many of which are Santa Ana based. Furthermore, staff specifically reached out to Santa Ana vendors to encourage their participation in Main Street Rehabilitation from Memory Lane to North City Limits and Bedford Road Rehabilitation at Mainplace Drive August 5, 2025 Page 3 bids. A total of four bids were received. No bids were received from Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 10 and June 17, 2025. The project was also advertised in PlanetBids from June 10, 2025 to June 26, 2025. Bids were received electronically via PlanetBids on June 26, 2025. No bid protest was submitted by any of the bidders during the bid protest period. A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City's Public Works Agency, Central Files office located in City Hall. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 All American Asphalt Corona, CA $792,573 2 Hardy & Harper, Inc. Lake Forest, CA $821,480 3 R.J. Noble Company Orange, CA $908,180 4 Excel Paving Co. Long Beach, CA $968,852 A total of four bids were received and four were deemed responsive. All American Asphalt submitted the lowest responsive base bid in the amount of $792,573 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to $792,573 (Exhibit 4). All American Asphalt has previously performed work as a prime contractor in the City of Santa Ana within the past five years, including Local Street Preventative Maintenance FY23-24 and Grand Rehabilitation from Warner to Edinger. The contractor satisfactorily completed these projects and staff recommends awarding the construction contract to All American Asphalt for the construction of the Project. (Exhibit 4). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor's work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. Main Street Rehabilitation from Memory Lane to North City Limits and Bedford Road Rehabilitation at Mainplace Drive August 5, 2025 Page 4 As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $990,716. Project Item Total Construction Contract Bid Amount $792,573 Construction Administration $56,830 Inspection $44,325 Testing $17,730 Project Contingencies $79,258 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $990,716 Project Schedule and Contract Time The project completion date is October 2025 barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 45 working days, as specified in the bid documents. Working days are counted in accordance with the City's Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work. The actual completion date will depend on the contractor's schedule, material procurement timelines, and any unforeseen delays. Based on a typical project timeline, the estimated project completion is provided below; Project Milestones Milestone Estimated Notes Completion Date Administrative Startup August 14, 2025 Contract execution, bonds, insurance Material Procurement September 2, 2025 Procurement may take place concurrently with construction. Contractor Mobilization September 2, 2025 Start of construction activities Project Completion I October 31, 2025 Based on 45 working days The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods. Public Outreach The project scope spans across the stretch on Main Street between Memory Lane and North City Limit, and will impact nearby businesses and residences. Prior to Bid Main Street Rehabilitation from Memory Lane to North City Limits and Bedford Road Rehabilitation at Mainplace Drive August 5, 2025 Page 5 Opening, staff sent out a flyer to all affected businesses and residences to inform them of the project. The following notification measures will also be implemented prior to the start of construction: • Electronic message signs will be installed two weeks in advanced of construction activities to provide early notice of the project's start date. • A project information sign will be posted at the construction site, including contact information for public inquiries. • Residents and businesses within 1,000 feet of the project limits will receive door hangers and mail notifications at least two weeks before construction begins. • A second round of notifications will be issued 48 hours prior to the start of construction to residents and businesses adjacent to the limits of the project. • The City will also provide information through its official website and social media platforms to keep the public information of construction activities, including any lane closures. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA), the recommended actions are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines for projects consisting of repair and maintenance of existing facilities. The proposed project continues to meet these parameters of the CEQA Guidelines and Categorical Exemption Environmental Review No. ER-2025-58 was filed for Project 20-6959 (Exhibit 5). FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $990,716. The funds were budgeted and available in the following accounts for Fiscal Year 2024-2025 and will be carried forward for use in Fiscal Year 2025-2026, subject to City Council approval of the carryover. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval to carry forward to Fiscal Year 2026-27 (Exhibit 6). The proposed contract authorizes staff a maximum of 10% in contingencies for construction contract change orders. Staff will return to City Council for authorization and appropriation of additional contingency if necessary. The following table summarizes the funds budgeted for expenditure to deliver construction of this project: Main Street Rehabilitation from Memory Lane to North City Limits and Bedford Road Rehabilitation at Mainplace Drive August 5, 2025 Page 6 Fiscal Year Accounting Fund Accounting Amount Unit— Description Unit, Account Account No. Description Project No. Current Budget 2025-26 03217662- Measure M- Measure M2 $676,046 66220 Street Local (20-6959) Construction Fairshare St., Improvements Other Than Buildings 2025-26 03217662- Measure M- Measure M2 $37,000 66220 Street Local (20-6960) Construction Fairshare St, Improvements Other Than Buildings 2025-26 05917665- Select Street HUTA Gas $173,000 66220 Construction Tax- RMRA, (20-6960) Improvements Other Than Buildings Appropriation Adjustment 2025-26 05917660- Select Street Select Street $104,670 66220 Construction Construction, (20-6960) Improvements Other Than Buildings TOTAL $990,716 EXHIBIT(S) 1. Location Map 2. Cooperative Cost Agreement 3. Bid Proposal 4. Construction Contract 5. Environmental Determination 6. Capital Improvement Project Worksheet Submitted By: Rudy Rosas, P.E, Acting Executive Director of Public Works Agency Approved By: Alvaro Nunez, City Manager EXHIBIT I F- LEGEND: LA VETA AV w cn PROJECT LIMITS GARDEN GROVE BLVD Z FAIRHAVEN AV SANTACLARAAV Cu SANTA AV 51 > 0 < WISTMINSTSR AV '17TH ST GT 17TH ST co w z WA HINGTON IV z w MICUI NrER DR 2ND S z SANTA ANA BLVD1 > 1STST 1STST ISTST m 0 F- z rc w < IVIC FADDE AV 0 1' U. MC FADDEN AV L) 1=N A EDINGER AV Li EDINGER AV rX co ¢ EDINGER AV 7— cc: WARNERAV WARNER AV (a SEGERSTROM AV RD dy F- ca (r Ix W > U) MACARTHUR BLVD *�l 14e, 5 NFL Exhibit 1 SANTA ANA Project No. 20-6959 & 20-6960: Main Street Rehabilitation PIJBLTC'W,)RKS Bedford Road & Mainplace Drive AGENCY EXHIBIT 2 COOPERATIVE COST REIMBURSEMENT AGREEMENT MAIN STREET SLURRY SEAL AND RESURFACING PROJECT COOPERATIVE COST REIMBURSEMENT AGREEMENT ("Agreement"), is made and entered into this day of , 2025, by and between the CITY OF SANTA ANA, a California charter city ("Santa Ana"), and the CITY OF ORANGE, a California municipal corporation ("Orange"). In this Agreement, Santa Ana and Orange may each be individually referred to as a "Party" and collectively referred to as the "Parties." RECITALS: WHEREAS, Santa Ana has initiated a street rehabilitation project(the"Project")to improve the pavement condition of Main Street from Memory Lane to North City Limits. WHEREAS, Main Street within the Project limits contain a portion of property within Santa Ana and a portion of the street within the boundary of Orange; and WHEREAS, In an effort to efficiently utilize Orange resources, Orange wishes to improve the portion of Main Street within its boundary at the same time the Santa Ana Main Street Slurry Seal and Resurfacing Project are conducted; and WHEREAS, the Parties desire to repave Main Street, within their respective boundaries as part of the "Project". NOW, THEREFORE, based upon the foregoing Recitals, and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by all Parties, the Parties agree as follows: 1. The City of Santa Ana will advertise for bids, hire a contractor, approve the work and administer the contract for street rehabilitation. 2. Orange is responsible for: (a) Orange shall pay Santa Ana for the actual cost of the work within the Orange portion based upon unit prices bid of the Successful Contractor and quantities actually used on the Orange portion as set forth in the Project Location Map (Exhibit A) and the City Cost Sharing (Exhibit B), attached hereto and incorporated by this reference. Orange will remit payment to Santa Ana within thirty (30) days of receipt of invoice evidencing Project work performed within Orange city boundary. (b) Orange shall pay Santa Ana for the actual cost of design engineering and construction engineering services provided for the work within the Orange portion based upon the time spent by Santa Ana staff. Orange will remit payment to Santa Ana within thirty (30) days of receipt of invoice evidencing Project work performed within Orange city boundary. 3. Orange will coordinate the relocation of all affected utility company facilities within the City limits of Orange in a timely manner. 4. Santa Ana and Orange shall extend cooperation to each other and proceed under this Agreement in good faith to facilitate timely completion of the Project. The Parties agree that when any component of this Project is subject to the approval of Orange, such approval shall not be unreasonably withheld. 5. Orange will be notified as to the official advertising dates, bid opening date, construction start date, and overall construction schedule. Also, a representative from Orange will be invited to attend pre-construction, Project status, and final walk through meetings. 6. Change orders for work within Orange must receive the written approval of the Public Works Department Engineering Manager of Orange or his/her designee prior to implementation. Orange is responsible for change order cost within Orange respective boundaries 7. The following staff members, or as otherwise designated in writing by the Executive Director of Public Works of Santa Ana or the Public Works Department Engineering Manager of Orange, shall be the selected representatives of each City to act on each respective City's behalf with respect to this agreement. Any notices, requests, approvals, plan submittals or communications shall be provided to each representative noted below: City of Santa Ana: City of Orange: ATTN: Rodolfo Rosas, P.E. ATTN: Frank Sun, P.E. Deputy Public Works Director/City Engineer Assistant Public Works Director/City Public Works Agency Engineer Santa Ana, CA 92701 Public Works Department 20 Civic Center Plaza, M-43 300 E. Chapman Ave. Phone: (714) 647-5653 Orange, CA 92866 E-Mail: rrosas@santa-ana.org Phone: (714) 744-5529 E-Mail: fsun@cityoforange.org 8. Santa Ana shall cause its contractor for the Project to guarantee the Orange improvements against defects in workmanship and materials for a period of one (1) year from the date of acceptance by Santa Ana. It is further agreed that Santa Ana shall assume the responsibility for causing the Orange improvements to be brought or restored to full compliance with the requirements of the Plans and Specifications for any portion of the Project which during said one (1) year period are found not to be in conformance with the provisions of the Plans and Specifications. 9. This Agreement contains all of the agreements of the Parties regarding the Project and all previous understandings, negotiations and agreements regarding the Project are integrated into and superseded by this Agreement. 10. This Agreement may be amended at any time by the mutual consent of the Parties by an instrument in writing signed by both Parties. 11. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder. 12. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by so executing this Agreement the Parties hereto are formally bound to the provisions of this Agreement. 13. This Agreement shall be binding upon and shall endure to the benefit of the Parties hereto and their respective heirs, personal representatives, successors, and assigns. 14. This Agreement may be executed by the Parties and counterparts, which counterparts shall be construed together and have the same effect as if all of the Parties had executed the same instrument. 15. This Agreement is to be governed by the laws of the State of California, in Orange County California. 16. Each party agrees to defend, hold harmless, and indemnify the other as to any and all claims, judgments, liabilities or damages for injuries and damages directly arising out of each party's own performance under this Agreement, except to the extent such damage or expense is caused in whole or in part by the other party's negligence or willful misconduct. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the day and year first written above. CITY OF SANTA ANA CITY OF ORANGE Alvaro Nunez Daniel R. Slater City Manager Mayor ATTEST: ATTEST: Jennifer L. Hall Pamela Coleman, CMC City Clerk City Clerk/City Clerk Services Director APPROVED AS TO FORM: APPROVED AS TO FORM: Sonia R. Carvalho City Attorney Nathalie Adourian Senior Assistant City Attorney Kyle , lesen Assistant City Attorney RECOMMENDED FOR APPROVAL: Digitally signed by Rodolfo Rodolfo Rosas Roses Date:2025.07.28 08:34:36 -07'00' Rodolfo Rosas, P.E. Deputy Public Works Director/City Engineer EXHIBIT A Location Map MAIN STREET SLURRY SEAL AND RESURFACING PROJECT MEMORY LANE TO NORTH CITY LIMIT & BEDFORD ROAD AT MAINPLACE DRIVE ..................................................................................................................................................................................... GARDEN GROVE FREEWAY ri 0 u- 0 ORANGE CITY LIMIT uj IMPROVEMENTS co MAINPL TOWN AND COUNTRY RD. CITY OF SANTA ANA CITY OF ORANGE ui ui . ............... cn E CITY PL DR. z 75 MEMORY LANE ORgNG EXHIBIT B: LOCATION MAP rjSANTA ANA PROJECT 20-6959 MAIN STREET SLURRY SEAL & RESURFACING P A rl FROM MEMORY LANE TO NORTH CITY LIMIT & BEDFORD ROAD AT MAINPLACE DRIVE PAGE 1 EXHIBIT B City Cost Sharing MAIN STREET SLURRY SEAL AND RESURFACING PROJECT MEMORY LANE TO NORTH CITY LIMIT & BEDFORD ROAD AT MAINPLACE DRIVE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 N 69 f3 69 69 69 A 69 69 6S 69 64 64 59 69 Ff3 69 69 A 69 69 69 f3 69 L3 S9 69 � o 01 l O QO a v w w w w w y ¢ ¢ d ¢ v In InU w a a w w w w w w w a w a a Vl N N 00 M M �n N M N 00 7 rl ✓�J �y m O �n O O O v� m 69 Ft3 FR 69 69 V3 69 69 69 69 69 64 59 69 69 69 69 V3 64 69 69 acn �o v� aV� w w w w w w w a w a a W Q Cl O O O N O O O O w w � E-+ V1 F sus s9 sus E+s ss v� bs s9 � s� ss ss ss s� v� c+s ss v� ss sA s9 ss � � sr3 O o 0 0 0 o 0 0 0 0 0 0 0 0 0 con [� 69 69 69 69 6S fI3 69 EA 6R 69 69 69 69 EH EA 65 6S EA £fi 69 69 � O F o o o0 0 o 0 0 o o o - o 0 0 0 0 0 0 Cl 0 0 N O o H y w �'" U riaj E� vi vs a W W W W W W W a W a o w o U ozD O w U O w U O �y. n on ski N U a a .7 Zd S3 V3 w w cn cC O QJ '' wcn > w ❑ o p ° U U U un a U U � �• �, N � � v� �o t� � o N � �n .c � a o U p., EXHIBIT 3 CITY OF SANTA ANA PROPOSAL PROJECT NO.:20-6959 MAIN STREET REHABILITATION FROM MEMORY LANE TO CITY LIMIT PROJECT NO.:20-6960 BEDFORD ROAD AT MAINPLACE DRIVE BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: All American Asphalt REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Unclassified Excavation 190 CY $375.00 $ 71,250.00 2 Rubberized Emulsion Aggregate 170 ELT $ $ 141,950.00 Slurry(REAS)TYPE It 835.00 3 Asphalt Concrete 200 TN $ 175.00 $ 35,000.00 4 Asphalt Rubber Hot Mix(ARHM)* 560 TN $ 210.00 $ 117,600.00 5 Crack Sealing I LS $ 12,500.00 $ 12,500.00 6 Cold Mill (2")* 35,450 SF $ 1.75 $62,037.50 7 PCC Curb Ramp* 700 SF $32 00 $ 22,400.00 8 PCC Sidewalk(T=4")* 2,850 SF $ 12.00 $ 34,200.00 9 PCC Curb and Gutter(Type A-2-8) 220 LF $ 78.00 $ 17,160.00 10 PCC Cross Gutter 1,700 SF $26.00 $44,200.00 11 Adjust Water Valve Frame and 3 EA $ $4,950.00 Cover(CSA) 1,650.00 Adjust Manhole Frame &Cover 12 (CSA) 2 EA $1,720.00 $ 3,440a00 P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.:20-6959 MAIN STREET REHABILITATION FROM MEMORY LANE TO CITY LIMIT PROJECT NO.:20-6960 BEDFORD ROAD AT MAINPLACE DRIVE Item Description Qty Unit Unit Price Amount 13 Adjust Water Valve Frame and 2 EA $ 1,650.00 $ 4,950.00 Cover(OWD) 14 Adjust Manhole Frame & Cover I EA $ 1,720.00 $ 1,720.00 (City of Orange) 15 Furnish& Install New Pullbox 2 EA $ 2,050.00 $ 4,100.00 16 Furnish F & Install Traffic Loops 55 EA $430.0 $23,650.00 Type17 Furnish Type E & Install Traffic Loops 127 EA $405.00 $ 51,435.00 18 Signing and Striping 1 LS $ 125,000.00 $ 125,000.00 19 Project Advertisement Sign 2 EA $ 2,150.00 $4,300.00 20 Caltrans Permit* 1 LS $ 5,000.00 $ 5,000.00 21 Construction Permit 1 LS $ 7,380.00 $ 7,380.00 TOTAL BASE BID $ 792,572.50 BID ALTERNATES I Cold Mill (2") 172,590 SF $ 1.75 $ 302,032.50 2 ARHM 2,090 TON S210.00 $ 438,900.00 3 Adjust Water Valve Frame and 6 EA $ 1,650.00 $ Cover(CSA) , 00m0 4 Adjust Manhole Frame & Cover 7 EA(CSA) $ 1,720.00 12,040.00 5 Adjust Water Valve Frame and 3 EA $ 1, 5 .00 $ 4,950.00 Cover(OWD) Adjust Manhole Frame & Cover 6 (City of Orange) ] EA $ 1,720.00 $ 1,720.00 P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJLCTNO :20-6959 MAIN STRI'Ll RHIA1311,11WFION FROM MEMORY LANE-FO CITY LIMI F PROJECT NO.: 20-6960 BEDFORD ROAD AT MAIM LACE DRIVE' TOTAL ADD ALTERNATE BID $ 769,542.50 TOTAL BASE BID+ ADD ALTERNATE 131D $ 1,562,115.00 The lowest responsible bidder shall be selected based on the total base bid. 'Fhe City reserves the right to award the Base Bid, and any, all, or none ofthe add-alternate bid items (if any). 'Fhe quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the-25%"limit,as stated in Section 7-3.5 ofthe Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. This bid item is considered a Specialty Item per Section 3-2 ofthe Standard Specifications. TIME FOR COMPLE'"J"JON OF IMPROVEMEM'S AND UQUIDATED DAMAGES 'Fhe undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within Foily-Five (45) workimt, days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu ofthe amount specified in Subsection 6-9 ofthe Standard Specifications, shall be $2.570 per calendar day. Name of 1"'irm All American Asphalt Signature of BIDDER 'Title Edward J Carlson, Vice President (1fan individual, so state. If a firm or co-partnership, state the firni name and give the names of all individual co-partners composing the firm. lfa corporation, state legal name of corporation, and names of President, Secretary. Treasurer and Manager, thereof.) P-3 of P-1 9 CITY OF SANTA ANA PROPOSAL PROJEI(JNO :20-6959 MAIN STREET REHABILITA FION FROM MF'MORY LANFT0 CITY LIMIT PROJEICTNO .:20-696013EDFORD ROAD ATMIAINPLACE' DRIVE' BIDDER'S STATE MEINT BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent (.onstruction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council,endorsed by the Clerk of the Council. with her signature and official seat noting hereon the action of approval of-the Council, signed by the Public Works Agency F`xecutive Director or his/her duty authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. 131DDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check, draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property, of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENC,Y because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually Suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of'cornparing bids, and that final compensation Linder the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Code, the undersigned certifies Linder penalty of perjury that the foregoing is true and correct. Name of firm All American Asphalt Signature of BIDDER Title Edward J Carlson, Vice President (Ifan individual,, so state. If a firm or co-partnership, state the firm name and give the names of' all individual co-partners composing the firm. If corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-4 of P-19 EXHIBIT 4 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 20-6959, 20-6960 MAIN STREET REHABILITATION FROM MEMORY LANE TO NORTH CITY LIMITS; BEDFORD ROAD REHABILITATION AT MAINPLACE DRIVE This CONSTRUCTION CONTRACT is made and entered into this 5`' day of August, 2025 by and between the City of Santa Ana,California,a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California(hereinafter"CITY"),and All American Asphalt (hereinafter"CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Main Street Rehabilitation from Memory Lane to North City Limits Project (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the"Contract Documents"as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Seven Hundred Ninety-Two Thousand Five Hundred Seventy-Two Dollars and Fifty Cents($792,572.50), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit"A," and in accordance with Section 2-7.1 of the Greenbook: Standard Specifications for Public Works Construction. The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any rev.0 810 1/20 23 Page 1 of 3 class or portion of tile work or to omit portions of the work as may be deemed necessary or advisable. 4. CONTRACTOR agrees to complete tile WORK OF IMPROVEMEN]" within the time specified in, the Time for Completion Of Iruprovernents section ofthe BID PROPOSAL (Exhibit '*A*') including commencing construction within the timet'rame therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all Subcontractors to pay, all employees on the WORK OF IMPROVE MENT' a salary or wage at least equal to the prevailing salary or wage established tor SLIC11 work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6 It' applicable, the CONTRACTOR shall adhere to the CITY'S Clonmiunity Workforce Agreement (CWA), a pre-hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in tile crafts persons employed to complete the WORK 017 IMPROVEMENTas itiore fully described in the CWA. The CWA may be found on the C ity's website at: 'Sant, 11 D, a_1 amj, 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the I TY. one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the failliful perf"crinance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Conti-act price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of'project acceptance. For projects tip to Five Hundred Thousand Dollars($500,000),the Warranty Bond amount shall be tile greater of"FenThousand Dollars($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars($500.000),the Warranty Bond amount shall be the greater of'One HundredThOUsand Dollars ($100,000) or'Ten Percent (t()%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions,to be approved by the CITY, 10. 1"NDEININIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City, Council, boards and commissions, officers, agents, employees., representatives and volunteers (hereinafter collectively referred to as "Indetrinitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, fior injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the f'ollowing: (i) Performance or nonperformance of' the Work of improvement by CONTRAC'VOR or its Subcontractors of an), lower tier, Page 2 of 3 (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier. of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL ALVARO NUNEZ �� City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONTRACTOR: City Attorney All American Asphalt By ,,,,,, .... ..... _.....a._ . ...... ..._ ..... �M KYLE NELLESEN NAME: Edward J Carlson Assistant City Attorney TITLE: Vice President RECOMMENDED FOR APPROVAL: Rodolfo Digitally signed by Rodolfo Rosas Date:2025.07.23 Rosas 14:22:20-07'00' Rudy Rosas, P. E. Deputy Director/City Engineer Public Works Agency Page 3 of 3 Exhibit A CITY OF SANTA ANA PROPOSAL PROJECT NO.:20-6959 MAIN STREET REHABILITATION FROM MEMORY LANE TO CITY LIMIT PROJECT NO.:20 6960 BEDFORD ROAD AT MAINPLACE DRIVE BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: All American Asphalt REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans(if any)and the specifications for the unit price(s)or lump sum(s)set forth in the following schedule: Item Description Qty Unit Unit Price Amount I Unclassified Excavation 190 CY $375.00 $ 71,250.00 2 Rubberized Emulsion Aggregate 170 ELT $ $ 141,950.00 Slurry(REAS)TYPE Il 835.00 3 Asphalt Concrete 200 TN $ 175.00 $ 35,000.00 4 Asphalt Rubber Hot Mix(ARHM)* 560 TN $ 210.00 $ 117,600.00 5 Crack Sealing 1 LS $ 12,500.00 $ 12,500.00 6 Cold Mill(2")* 35,450 SF $ 1.75 $62,037.50 7 PCC Curb Ramp' 700 SF $32.00 $ 22,400.00 8 PCC Sidewalk(T=4")* 2,350 SF $ 12.00 $ 34,200.00 9 PCC Curb and Gutter(Type A-2-8) 220 LF $ 78.00 $ 17,160.00 10 PCC Cross Gutter 1,700 SF $2g 00 $44,200.00 11 Adjust Water Valve Frame and 3 EA $ $4,950.00 Cover(CSA) 1,650.00 12 Adjust Manhole Frame&Cover 2 EA $1,720.00 $ 3,440.00 (CSA) P-1 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.:20-6959 MAIN STREET REHABILITATION FROM MEMORY LANE TO CITY LIMIT PROJECT NO.:20-6960 BEDFORD ROAD AT MAINPLACE DRIVE Item Description Qty Unit Unit Price Amount 13 Adjust Water Valve Frame and 2 EA $ 1,650.00 $ 4,950.00 Cover(OWD) 14 Adjust Manhole Frame&Cover I EA $ 1,720.00 $ 1,720.00 (City of Orange) 15 Furnish& Install New Pullbox 2 EA $ 2,050.00 $ 4,100.00 Furni 1 Type & Install Traffic Loops 55 EA $430.0 $23,650.00 17 Fumish Type E & Install Traffic Loops 127 EA $405.00 $ 51,435.00 18 Signing and Striping 1 LS $ 125,000.00 $ 125,000.00 19 Project Advertisement Sign 2 EA $ 2,150.00 $4,300.00 20 Caltrans Permit* 1 LS $5,000.00 $ 5,000.00 21 Construction Permit 1 LS $ 7,380.00 $7,380.00 TOTAL BASE BID S 792,572.50 P-2 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.:20-6959 MAIN STREET REHABILITATION FROM MEMORY LANE TO CITY LIMIT PROJECT NO.:2"960 BEDFORD ROAD AT MAINPLACE DR]VE The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid. and any,all,or none of the add-alternate bid items(if any). The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the"25%'limit as stated in Section 7-3.5 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used. and the Agency reserves the right to increase or decrease the quantity of this item accordingly. t This bid item is considered a Specialty Item per Section 3-2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above. within Forty-Five 45 working-days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the Standard Specifications. shall be$2.570 per calendar day. Name of Firm All American Asphalt Signature of BIDDER Title Edward J Carlson, Vice President (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation. and names of President, Secretary.Treasurer and Manager,thereof.) P-3 of P-19 CITY OF SANTA ANA PROPOSAL PROJECT NO.:20-6959 MAIN STREET REHABILITATION FROM MEMORY LANE'ro CITY LIMIT PROJECT NO.:20-6960 BEDFORD ROAD AT MAINPLACE DRIVE BIDDER'S STATEMENT BIDDER understands and agrees that this Bid Proposal, Contract Documents and subsequent Construction Contract Agreement shall constitute the entire agreement between BIDDER and the AGENCY only after it has been accepted by the City Council,endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Public Works Agency Executive Director or his/her duly authorized agent, and signed by the City Attorney. denoting his approval of the form of this document,and its execution, and when it or an exact copy of it has been either delivered to BIDDER or deposited with the United States Postal Service properly addressed to the BIDDER with the correct postage affixed thereto. BIDDER further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish AGENCY all required bonds and certificate of liability insurance within ten (10) business days or the funds, check. draft, or BIDDERS bond substituted in lieu thereof accompanying this proposal shall become the property of the AGENCY and shall be considered as payment of damages due to the delay and other causes suffered by AGENCY because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered is difficult to ascertain; otherwise said funds, check, drafts, or BIDDER'S bond substituted in lieu thereof shall be returned to the undersigned. BIDDER understands that a bid is required for the entire work, the estimated quantities set forth in the bid schedule are solely for the purpose of comparing bids,and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. The BIDDER also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Code. the undersigned certifies under penalty of perjury that the foregoing is true and correct. Name of Firm All American Asphalt Signature of BIDDER Title Edward J Carlson, Vice President (if an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary.Treasurer and Manager.thereof.) P4 of P-19 EXHIBIT 5 OF Y i 202585000622 FILED lr o �Yl Jtine 27,2025 utJG14 N1 G1JYFN ORANGE COUNTY CLERK-RECORDER. CLERK-RECORDER CEQA FILING COVER SHEET ew- y I)epvty clerk Complete and attach this form to each CEQA Notice filed with the County Clerk-Recorder TYPE OR PRINT CLEARLY Project Title MAIN STREET REHABILITATION Check Document being Filed: Environmental Impact Report(EIR) Mitigated Negative Declaration(MND)or Negative Declaration(ND) Wl Notice of Exemption(NOE) ❑ Other(Please fill in type): i r. FILED IN THE OFFICE OF THE ORANGE COUNTY CLERK-RECORDER ON 06/27/2025 Posted 06/27/2025 Removed Returned to agency on DEPUTY 483 Filing fees are due at the timea Notice of Determination/Exemption is filed with our office.For more information on filing fees and No Effect Determinations,please refer to California Code of Regulations,Title 14,section 753.5. i I MAYOR CITY MANAGER Valerie Amezcua Alvaro Nur)ez MAYOR PRO TEM CITY ATTORNEY Benjamin Vazquez Sonia R.Carvalho COUNCILMEMBERS CLERK OF THE COUNCIL Phil Bacerra Jennifer L.Hall Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan PUBLIC WORKS AGENCY 20 Civic Center PPaza(M-36) P,O, BOX 1988•Santa Ana,California 92702 (714)647-5690•Fax(714)647-5823 www.santa-ana.org NOTICE OF EXEMPTION From the Requirements of the California Environmental Quality Act(CECIA) To: COUNTY CLERK From: City of Santa Ana County of Orange Public Works Agency P.O. Box 238 20 Civic Center Plaza (M-36) Santa Ana, CA 92702 Santa Ana, CA 92702 Project Title: Main Street Rehabilitation Project Number(s): 20-6959 Project Location: Main Street(Memory Lane to North City Limits) andBedford Rd & Mainplace Dr City: Santa Ana County: Orange ER Number: ER-2025-58 Date of Approval: 05/24/2019 Project Description: Application of slurry seal, crack seal, and minor pavement resurfacing with asphalt concrete. The work also includes replacement/installation of missing or damaged curbs, gutters, sidewalk, driveway approaches, wheelchair ramps, and striping, Applicant Name: City of Santa Ana, Public Works Agency Applicant Address: 20 Civic Center Plaza M-36 Santa Ana, CA92702 Name of Public Agency Approving Project City Council Name of Agency Carrying Out Project: Public Works Agency Exempt Status: ❑ Ministerial (Sec. 15268) ❑ Declared Emergency(Sec. 15269 (a)) FILED ❑ Emergency Project(Sec. 15269 (b through e)) ❑ General Rule(Sec. 15061(b)(3)/(5)) JtJN 2 7 2025 ❑ Statutory Exemption: © Categorical Exemption: 15301(b) HUGH NGUYEN,CLERK-RECORDER Reason(s)Why Project is Exempt From CEQA: VI-T> DEPUTY BY:__�. -. ._ 15301(b) consists of repair/maintenance of existing public facilities. City Contact: Samantha Chenelia,,. Title: Assistant Engineer Telephone: (714) 647-5033 Signature: Date: tDl?n 12 " State of California-Department of Fish and Wildlife 2025 ENVIRONMENTAL DOCUMENT FILING FEE CASH RECEIPT DFW 753.5a(REV. 01/01125)Previously DFG 753.5a Print _ € Save _ RECEIPT NUMBER: 30-06127/2026-0483 STATE CLEARINGHOUSE NUMBER(If applicable) SEE INSTRUCTIONS ON REVERSE.TYPE OR PRINT CLEARLY. LEAD AGENCY LEAD AGENCY EMAIL DATE CITY OF SANTA ANA 06/27/2025 COUNTYISTATE AGENCY OF FILING DOCUMENT NUMBER ORANGE COUNTY 202585000622 PROJECT TITLE MAIN STREET REHABILITATION PROJECT APPLICANT NAME PROJECT APPLICANT EMAIL PHONE NUMBER CITY OF SANTA ANA (714)647-5033 PROJECT APPLICANT ADDRESS CITY STATE ZIPCODE 20 CIVIC CENTER PLAZA M-36 SANTA ANA CA 92702 PROJECT APPLICANT(Check appropriate box) ❑X Local Public Agency ❑ School District [] Other Special District ❑ State Agency ❑Private Entity CHECK APPLICABLE FEES: ❑ Environmental Impact Report(EIR) $ 4,123.50 s ❑ Mitigated/Negative Declaration(MND)(ND) $ 2,968.75 $ ❑ Certified Regulatory Program(CRP)document-payment due directly to CDFW $ 1,401.75 $ IM Exempt from fee ID Notice of Exemption(attach) I© CDFW No Effect Determination(attach) ❑ Fee previously paid(attach previously issued cash receipt copy) ❑ Water Right Application or Petition Fee(State Water Resources Control Board only) $ 850-00 $ p County documentary handling fee $ 50.00 $ ❑ Other $ PAYMENT METHOD: ❑ Cash ❑ Credit ❑ Check ❑ Other TOTAL RECEIVED $ 0.00 SIGNATURE AGENCY OF FILING PRINTED NAME AND TITLE X Kalci Do Deputy Clerk ORIGINAL•PROJECT APPLICANT COPY-CDFWIASR COPY-LEAD AGENCY COPY-COUNTY CLERK DFW753.5a(Rev.01012025} t0 H m 2 , �U Qa�i O N.E N i i i N N W z O -pQ - N LPL l}L � N � Q S) �c E 5z cri o m p N N p O O O i 0 c M Cl) U U N N c LE w � ccq, M i i i M Q N E p O 01 01 W (6 U LL Z �Q N t V a p t a N N W W y p U ED OD Q N N N acri a N N (7 If(II�I N N LL ff rjj� N N co 04 N N NO N O O [S C C C (6 2m lC) O N S, O E Y (0 N r- Cm *1,' � N �<o aoji 00 00 � O�� a,� IIII H c) :?.cCL � J J m�II c' r H H p O O �111� LU LU w_.o Q U) Z Q D :3 cn LL U o 3 z o m O w Z z W a o �� J O LU W Q 7 c U � O V V 3 W i V O .aJ h Q N in S in J a ¢ �'a U w O O 2 a cn co o ww a ............................................. ._.. ..........___-- cq �, Q Q uu w "' o Z �