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Home My WebLink AboutItem 17 - Amendment to the Bristol-Tolliver Street Urban Greening Project Cost Analysis Public Works Agency www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Bristol-Tolliver Street Urban Greening Project - Basketball Court AGENDA TITLE Amendment to the Bristol-Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 - Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24-6600) (Non-General Fund) RECOMMENDED ACTION 1. Approve an amendment to the Bristol-Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 - Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol-Tolliver Street Urban Greening Project. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency is responsible for the administration and oversight of all Capital Improvement projects in the City. The Bristol-Tolliver Street Urban Greening Project is currently under construction located on the corner of Bristol Street and Tolliver Street. This Project includes play equipment and adult fitness equipment with shade structures, pedestrian pathways, lighting, picnic areas, educational signage, drought tolerant landscaping, and a stormwater capture and reuse system for the park’s irrigation. In the Project’s final construction documents, a basketball court was included as a bid alternate in the amount of $235,000 in anticipation of future funding to be approved and allocated by the City Council. For that reason, the award of the construction contract in March 2025 excluded the bid alternate scope of work. During the Fiscal Year 2025-26 (FY 25-26) budget and Capital Improvement Program (CIP) adoption process, City Council allocated $115,000 from Park Acquisition and Development funds (non-federal funds) and $176,000 from Community Development Block Grant (CDBG) funds (federal funds) for a total of $291,000 for the addition of a Bristol-Tolliver Park Basketball Court August 19, 2025 Page 2 5 2 3 9 basketball court (Exhibit 1). The basketball court will provide enhanced recreational benefits to the community. On March 18, 2025, City Council awarded a non-federalized construction contract to Legion Contractors, Inc. (Legion) for the Bristol-Tolliver Street Urban Greening Project. The project is currently under construction and is to be completed in February 2026. Staff recommends adding the FY 25-26 budget allocation of $115,000 of local funds to the existing construction project and executing a change order for the installation of the concrete pad and electrical portion of the work for the basketball court. The current construction contract with Legion Contractors, Inc., is not federalized and therefore cannot utilize the $176,000 of CDBG Federal funds. It will be necessary for the City to separately bid out and procure a construction contract via a federally compliant process and award a separate federalized contract for the remaining work to complete the basketball court, which includes installation of the lighting control panel, sports lighting, and striping/surfacing. The $176,000 will be sufficient for completing the scope of work and any unused CDBG funding will be returned to the Community Development Agency upon completion of the project. The recommended action will increase the existing construction contact with Legion by $115,000. As indicated in the Cost Analysis (Exhibit 2) and as summarized in the table below, $176,000 of CDBG Federal funds are also included in the table below for completion of the basketball court, for a new total estimated construction delivery cost of $4,872,808. Project Item Current Total Additional Funding New Total Construction Contract Bid Amount $3,808,800 $0 $3,808,800 Construction Administration, Inspection, and Testing $392,128 $0 $392,128 Basketball Court Change Order (to be performed under existing construction contract) $0 $115,000 $115,000 Remainder of Basketball Court (to be performed by others under separate Federal contract) – CDBG funds $0 $176,000 $176,000 Contingencies $380,880 $0 $380,880 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $4,581,808 $291,000 $4,872,808 Staff will issue a Request for Proposals (RFP) to procure a contractor via a federally compliant process and award a separate federalized contract to utilize the $176,000 of CDBG federal funding for the remaining work to complete the basketball court. This Bristol-Tolliver Park Basketball Court August 19, 2025 Page 3 5 2 3 9 includes installation of the lighting control panel, sports lighting, and striping/surfacing. This work is anticipated to be completed in February 2026. ENVIRONMENTAL IMPACT There is no environment impact associated with this action. CEQA determination for the project was made under previous City Council Action on March 18, 2025 and Staff filed Categorical Exemption Environmental Review No. ER-2024-110. The recommended actions are exempt from further review pursuant to Sections 15303 (Class 3), 15304 (Class 4), and 15332 (Class 32) of the CEQA guidelines as the project constitutes construction of a limited number of small facilities or structures, minor alterations to land which do not involve the removal of trees, and an in-fill development project. FISCAL IMPACT As indicated in the Cost Analysis, the new total estimated construction delivery cost of the project is $4,872,808, which includes the construction contract, contract administration, inspection, testing, an authorized contingency, and separate CDBG Federal contract to complete the basketball court. The following table summarizes funds budgeted and available in current FY 25-26 for expenditure to complete construction of this project. Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount 2025-26 31413260-66220 (24-6600) Residential Development District 4 Acquisition & Development – Improvements Other Than Buildings $115,000 2025-26 13518783-66220 (25-XXXX) Community Development Block Grant CDBG Programs, Improvements Other Than Building $176,000 Total $291,000 EXHIBIT(S) 1. Bristol-Tolliver Basketball Court FY 2025-26 CIP Worksheet 2. Cost Analysis Submitted By: Rudy Rosas, Acting Executive Director of Public Works Approved By: Alvaro Nuñez, City Manager CITY OF SANTA ANA FY 25/26CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: The Bristol Specific Plan designated the parcel on the corner of Bristol Street and Tolliver Street as park land. This project will transform approximately 1.25-acres of vacant, City-owned parcels into a new neighborhood park. It will include features such as play equipment, adult fitness equipment and a basketball court. PROJECT NEED: This project will enhance recreational opportunities for the community. PROJECT TITLE: Bristol & Tolliver Park - Basketball Court PROJECT CATEGORY: City & Park Facility Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Public Works Parks, Fleet & Facilities Mike Ortiz, Deputy PW Director / Parks, Fleet, and Facilities 11-Jul-2025 PROJECT COSTS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 Construction 291,000 ------ TOTAL 291,000 ------ SOURCE OF FUNDS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 A & D District 4 115,000 ------ CDBG Programs 176,000 ------ TOTAL 291,000 ------ Construction Contract 3,808,800$ Construction Administration 230,000$ 75,000$ 87,128$ 115,000$ 176,000$ Contingencies 380,880$ TOTAL ESTIMATED CONSTRUCTION COSTS 4,872,808.00$ CONSTRUCTION OF PROJECT NO. 24-6600: Bristol-Tolliver Street Urban Greening Project COST ANALYSIS Inspection Testing Basketball Court Change Order (to be performed under existing construction contract) Remainder of Basketball Court (to be performed by others under separate Federal contract)