HomeMy WebLinkAboutItem 19 - Agreement for Caltrans Encampment Delegated Maintenance Public Works Agency
www.santa-ana.org/pw
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 19, 2025
TOPIC: Caltrans Encampment Delegated Maintenance Agreement
AGENDA TITLE
Encampment Delegated Maintenance Agreement with the California Department of
Transportation for Right-of-Way Maintenance Services and Appropriation of $400,000 in
Reimbursement Funding (Project No. 26-6423) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an Encampment Delegated Maintenance Agreement with the California
Department of Transportation for the City to provide encampment abatement,
litter and debris removal, weed abatement, and graffiti removal within Caltrans’
right-of-way, with Caltrans reimbursing the City up to $200,000 annually for two
years through June 30, 2027 for a total amount not to exceed $400,000
(Agreement No. A-2025-XXX).
2. Approve an appropriation adjustment in the amount of $400,000 to the Public
Works Agency Services, Contract Services-Professional expenditure account
(No. 05317021-62300), funded by reimbursements recorded in the City Services
Expense Reimbursement revenue account (No. 05317002-57000) (Requires five
affirmative votes.)
3. Authorize the City Manager to execute the Agreement and any subsequent
related documents, including amendments and exhibits, in a form approved by
the City Attorney.
GOVERNMENT CODE §84308 APPLIES: No
BACKGROUND AND DISCUSSION
The City has experienced a noticeable increased in transient-related activities along
state highway rights-of-way (“State ROW”), including illegal encampments, littering, and
vandalism. These issues have not been adequately addressed by Caltrans. As a
result, residents, business owners, community stakeholder groups, and the City Council
have persistently raised concerns and call for the City to address safety, sanitation, and
the physical deterioration at local on and off ramps, particularly at key gateway locations
along the I-5 and SR-55 corridors.
Caltrans Encampment Delegated Maintenance Agreement
August 19, 2025
Page 2
5
2
8
1
The Public Works Agency Maintenance Services Division (“PWA”) is responsible for the
maintenance of the City’s right-of-way areas including street medians, linear parks,
neighborhood entry areas, and arterial sidewalk areas citywide. The services include,
but are not limited to, mowing, weed mitigation, graffiti removal, trash removal and
disposal, and Quality of Life Team (“QOLT”) cleanups. The Division prides itself on
providing rapid response to many of the cleanliness issues located in the right-of-way
and other public facilities within the City’s jurisdiction. The requests PWA receives for
service along the State ROW, while within city limits, are owned by the State and
maintained by Caltrans. This significantly limits PWA’s ability to respond to public and
City Council concerns. Despite numerous actions taken by the City, from repeated
notifications to State officials, with limited success, to in some cases taking the initiative
to locally clean the State ROW, the City has been informed by the State that it is
precluded from accessing all areas under Caltrans’ jurisdiction, leaving the City without
any reasonable ability to address City Council and public concerns.
Under the leadership and with strong support and advocacy by the Mayor and City
Council to State and local Caltrans officials, emphasizing the urgency and need for the
State and Caltrans to address the visibly deteriorating conditions, Caltrans engaged
with the City and agreed to enter into an Encampment Delegated Maintenance
Agreement (“EDMA”) which allows the City to perform maintenance services such as
encampment removal, weed abatement, graffiti removal, and trash and debris removal
on a reimbursement basis (Exhibit 1). The agreement provides for the City to be
reimbursed up to $200,000 per year for two years. The City would perform routine
maintenance services as well as as-needed encampment removals at the following 11
locations:
•Seventeenth Street and Penn Way – On/Off Ramps
•Buffalo Avenue and Main Street – Southbound Off Ramp
•Santiago Creek Underpass at Broadway
•Grand Avenue – On/Off Ramps and Underpass
•Eastside of Freeway – Between Stafford Street and Mabury Street
•Southside of Freeway – Between Logan Street and Lincoln Avenue
•Fourth Street – Northbound Off-Ramp
•Fourth Street – Southbound On/Off-Ramps
•Hesperian Street and Bristol Street – On/Off Ramps and Underpass
•Dyer Road – On/Off Ramps and Underpass
•MacArthur Boulevard – Southbound On-Ramp
Staff estimates routine maintenance costs for these areas to be approximately $150,000
per year with the balance available for encampment removals or other additional cleanup
efforts. The City will be able to mobilize immediately after the Agreement takes effect.
To facilitate regularly scheduled maintenance and rapid response by PWA to public and
City Council service requests, staff will return to City Council in the near future for the
award of a maintenance contract to augment staff’s efforts in performing these services.
Caltrans Encampment Delegated Maintenance Agreement
August 19, 2025
Page 3
5
2
8
1
The Request for Proposals (“RFP”) for the augment services has already been released
and will close on September 18, 2025.
Staff recommends approving the proposed Agreement to allow for local control over the
frequency and quality of maintenance in Caltrans right of way areas visible and accessible
via city streets allowing the City to bring these areas to the same standard of care as City
right-of-way.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
With the approval of the requested appropriation adjustment, funds will be budgeted
and available for this item in the accounts and project number listed below. A project
number has been assigned to accurately categorize anticipated expenditures related to
contracts, materials, and labor, as needed. As indicated in the discussion, expenditures
will be reimbursed by Caltrans therefore there will be no net impact to the budget.
Subsequent funding for the renewal options, if exercised, will be included in the
proposed budgets for City Council consideration.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account
Description
Amount
2025-26 05317021-62300
(26-6423)City Services
Public Works
Agency Services,
Contract Services-
Professional
$200,000
2026-27 05317021-62300
(26-6423)City Services
Public Works
Agency Services,
Contract Services-
Professional
$200,000
TOTAL $400,000
EXHIBIT(S)
1. Caltrans Encampment Delegated Maintenance Agreement
Submitted By: Rudy Rosas, P.E., Acting Executive Director – Public Works Agency
Approved By: Alvaro Nuñez, City Manager
ENCAMPMENT DELEGATED MAINTENANCE AGREEMENT
WITH THE CITY OF SANTA ANA
This ENCAMPMENT DELEGATED MAINTENANCE AGREEMENT (“AGREEMENT”) is
made by and between the State of California, acting by and through the
Department of Transportation (“STATE”) and the City of Santa Ana (“LOCAL
AGENCY”); each may be referred to individually as a “PARTY” and jointly as
“PARTIES.”
RECITALS
1. This AGREEMENT will identify specific maintenance functions the
LOCAL AGENCY will perform in the STATE right of way, including highway
and freeway areas situated within STATE’s jurisdictional limits as authorized
under Streets and Highways Code Section 114 and 116.
2. This AGREEMENT does not supersede any Maintenance Agreements
executed by the PARTIES.
OPERATIVE PROVISIONS
1. Maintenance Services. LOCAL AGENCY shall perform maintenance
operations as set forth in this AGREEMENT, at the State Route(s) identified
in Exhibit A. Maintenance operations include the removal of
encampments, litter, debris, weeds and graffiti.
2. Prior Delegated Maintenance Agreements. This AGREEMENT does not
supersede the PARTIES’ any prior Delegated Maintenance Agreement(s)
or Maintenance Agreements executed by the PARTIES. The previous
agreements shall remain in full force and effect.
3. Maintenance Standards. LOCAL AGENCY shall perform all “maintenance”
as defined in Streets and Highways Code Section 27 and in compliance
with the standards set forth in STATE policies, procedures and
specifications in effect and as amended. LOCAL AGENCY shall also follow
applicable municipal ordinances as long as it is not in conflict with STATE
laws, policies, procedures and specifications.
EXHIBIT 1
4. Maintenance Areas and Services. LOCAL AGENCY shall only perform
maintenance services in the STATE right of way locations described in
Exhibit A, hereinafter referred as LOCATIONS.
5. REVISING EXHIBITS. PARTIES can revise this AGREEMENT by mutually
amending, replacing, or providing additional pages to the Exhibits. Any
such change must be signed by authorized representatives of PARTIES,
and no formal amendment to the body of this AGREEMENT will be
necessary. The revised Exhibit will thereafter supersede the previous Exhibit
and become part of this AGREEMENT.
6. AMENDMENT TO AGREEMENT. Except as provided in the preceding
sections concerning Exhibit amendments, the terms of this AGREEMENT
may only be amended by a formal written amendment executed by
both PARTIES.
7. Unsheltered Encampment Removal.
A. Definitions:
1. MPD 1001 R1 (Exhibit D) - Maintenance Policy Directive issued
by the State, establishes the agency's official policy for the
removal of encampments from state highway rights-of-way.
Please refer to MPD 1001 R1.
2. PEH- Persons Experiencing Homelessness
3. Priority Level 1 (Critical Priority for Expeditious Removal)
Encampments that pose an imminent threat to life, health,
safety, or infrastructure require immediate removal without
prior notice.
Examples of Imminent Threats:
• Encampment close to traffic, with PEHs at immediate risk
of being struck by vehicles.
• PEHs living in confined spaces, such as bridge cells.
• Encampment near an unstable structure at risk of
collapse. Please refer to MPD 1001 R1.
4. Priority Level 2 (Removal Needed)
Encampments that do not pose an immediate threat. Please
refer to MPD 1001 R1.
B. Factual determination of whether an encampment is Priority
Level 1 will need prior confirmation by the STATE Encampment
Specialist Maintenance Superintendent.
C. Immediately upon discovery and receiving confirmation as
provided in the preceding clause, by the STATE Encampment
Specialist Maintenance Superintendent, LOCAL AGENCY shall
remove Level 1 encampments and shall inform by phone and
email of such removal, the STATE’s Encampment Specialist
Maintenance Superintendent. Removal of Level 1
encampments shall be pursuant to MPD 1001 R1.
D. LOCAL AGENCY, shall remove Level 2 encampments and in
doing so shall adhere to STATE standards for working with PEH
at the LOCATIONS, as detailed in MPD 1001 R1 and applicable
State and Federal law.
D. Allow two weeks to perform outreach services for priority Level
2 encampments. LOCAL AGENCY shall submit an
Encampment Removal Request Form to the STATE’s
Encampment Specialist Maintenance Superintendent and
include all requested information including timestamped
photos (LOCAL AGENCY shall not move forward until the
Removal Request has been approved and signed by
appropriate STATE personnel. Within one week of the
completion date of a removal, the LOCAL AGENCY shall
complete and submit to the STATE’s Encampment Specialist
Maintenance Superintendent, all information required in the
After-Action Report, including after photos. LOCAL AGENCY
may use alternative forms or reporting templates so long as all
required information is included.
E. Nothing in this Agreement grants or waives the right of
California Highway Patrol (CHP) and other law enforcement
agencies having jurisdiction over the LOCATIONS.
8. Weed Abatement. LOCAL AGENCY shall engage in weed abatement
operations. LOCAL AGENCY shall control weeds at a level acceptable to
STATE. Any weed control performed by chemical weed sprays (herbicide)
shall comply with all laws, rules, and regulations established by California
Department of Food and Agriculture. All chemical spray operations shall be
reported quarterly (form LA17) to STATE’s landscape Specialist,
Maintenance Support, identified in Exhibit C.
9. Graffiti Removal. LOCAL AGENCY shall remove all graffiti from
LOCATIONS. LOCAL AGENCY is solely responsible for ensuring that any
graffiti that in any way resembles a mural, artwork, paintings, or other
similar elements shall not be removed without the written authorization of
STATE. Graffiti removal must protect air and water quality as required by
law. LOCAL AGENCY shall conform to the terms stated in STATE’s
Maintenance Manual, Volume 1, Family D Chapter, D1.06.
10. Maintenance Service Schedule. LOCAL AGENCY shall provide
STATE’s District Area Maintenance Superintendent, as shown in Exhibit C,
the maintenance service schedule, no less than 7 days telephone or email
notice before performing any maintenance services under this
AGREEMENT. Their email and phone number are listed on Exhibit C. LOCAL
AGENCY shall provide the District Maintenance Agreement Coordinator
(DMAC) and District Area Maintenance Superintendent identified in Exhibit
C of this AGREEMENT with an encampment, litter, and graffiti removal
schedule. Maintenance services shall be provided on an as needed
basis. Prior written approval must be received from the STATE’s District
Encampment Specialist through the DMAC. Additionally, LOCAL AGENCY
shall either create a contract with CHP for MAZEEP or arrange for use of
other local law enforcement as appropriate and authorized by CHP prior
to performing any work. Maintenance services shall be performed
between the hours of 7:00 a.m. and 3:00 p.m. or as otherwise authorized by
the State Representative, if necessary. LOCAL AGENCY must request
through the DMAC prior written approval from STATE’s District Maintenance
Supervisor to perform any maintenance services before 7:00 a.m. or after
3:00 p.m. and/or weekends and holidays.
11. Authorized Reimbursement. The functions, frequency and levels of
maintenance services delegated to LOCAL AGENCY under this
AGREEMENT and amounts appropriated to STATE for this AGREEMENT,
have been considered in setting the total reimbursement amounts due to
the LOCAL AGENCY under this AGREEMENT. STATE shall reimburse LOCAL
AGENCY up to the amount shown in Exhibit A-1. LOCAL AGENCY may
perform additional work if desired, but STATE will not reimburse LOCAL
AGENCY for any work in excess of the authorized dollar limits established
herein.
12. Billing, Payment and Reporting.
12.1 Billing Date. LOCAL AGENCY shall promptly submit billing invoices in
arrears to the STATE, for each past quarter including the period prior
to the close of STATE’s fiscal year on each June 30th.
12. 2 Billing Submission Format. Each billing invoice shall include all of the
following:
a. STATE’s AGREEMENT number;
b. Date(s) of services;
c. Location of services;
d. Number of hours and hourly rates;
e. Receipts for trash disposal; and
f. Receipts for equipment, materials, and supplies;
g. Before and after photos.
STATE shall pay LOCAL AGENCY for the actual cost of maintenance
services which is satisfactorily performed but shall not exceed the
amounts shown in Exhibit A-1.
13. Successors. This AGREEMENT shall be binding upon and inure to the
benefit of each of the PARTIES’ successors-in-interest, including, but not
limited to any public entity to whom any part of the STATE right of way
covered under this AGREEMENT may be relinquished and any
subsequently incorporated city or other municipality established within
the LOCAL AGENCY’s jurisdictional limits.
14. Encroachment Permits. Before LOCAL AGENCY or its contractor may
enter STATE right of way to perform any maintenance services in the
areas covered by this AGREEMENT, the LOCAL AGENCY or its contractor
must apply and the STATE’s District Encroachment Permit Office must
issue an annual encroachment permit at no cost to LOCAL
AGENCY. LOCAL AGENCY must obtain additional encroachment
permits, if necessary, to enter or perform any work within STATE right of
way not covered by this AGREEMENT. STATE will issue these additional
encroachment permits at no cost to LOCAL AGENCY.
15. Legal Disposal of Litter Collected.
LOCAL AGENCY shall make its own arrangements for the legal disposal
of litter or debris materials to authorized disposal sites. LOCAL AGENCY
shall not leave any filled litter bags, litter piles or other groups of litter
assembled during its maintenance services along or in STATE Right of
Way. Such litter groupings shall be removed out of STATE Right of Way
each day LOCAL AGENCY performs the maintenance services in this
AGREEMENT.
16. Storage of Personal Items.
LOCAL AGENCY shall meet the storage requirements of not less than 60
days for any personal property that is collected as set forth in MPD 1001
R-1. LOCAL AGENCY shall follow MPD 1001 R-1 with regard to the items
that are to be collected and stored. To the extent LOCAL AGENCY
deviates from these requirements, LOCAL AGENCY shall fully defend,
indemnify and save harmless STATE and its officers and employees from
all claims, suits, or actions of every kind occurring by reason of any
deviation from MPD 1001 R-1 as set forth in the indemnification
paragraph below.
17.Hazardous Waste and Hazardous Materials.
LOCAL AGENCY shall be fully and solely responsible for the proper
identification, handling, removal and disposal of all hazardous waste
and hazardous material during the performance of maintenance
services pursuant to this AGREEMENT.
18.Safety and Worker Compliance. LOCAL AGENCY shall be solely
responsible for crew pay, workers compensation and any other benefits
required by state and federal law. Subcontractors and crew members
are not considered STATE’s employees at any time. LOCAL AGENCY
shall comply with all applicable State and Federal statutes and
regulations governing worker and public safety, including but not limited
to compliance with CAL-OSHA regulations and guidelines. LOCAL
AGENCY shall make arrangements through the STATE if traffic controls,
flags, signs, or lane closures are necessary to safely perform any
maintenance services. STATE’s maintenance Supervisor or designee shall
determine what protections are required at the worksite pursuant to
applicable provisions of the STATE’s (Caltrans) Maintenance Manual,
including but not limited to Volume 1, Chapter 8, Protection of Workers.
19.Equipment and Supplies. LOCAL AGENCY shall provide the necessary
equipment, tools, personal protective equipment, materials, supplies
and products necessary to perform the maintenance services under this
AGREEMENT. STATE shall reimburse LOCAL AGENCY for the reasonable
costs of such equipment and supplies not to exceed the authorized
expenditures set forth in Exhibit A-1.
20.Legal Relations and Responsibilities.
20.1 No Third-party Beneficiaries. This AGREEMENT is not intended to
create duties, obligations, or rights of third parties beyond the
PARTIES to this AGREEMENT. Nor does this AGREEMENT affect a
PARTY’s legal liability by imposing any standard of care for the
maintenance of STATE highways different from the standard of
care imposed by law.
20.2 Indemnification. Neither STATE nor any of its officers or employees
is responsible for any injury, damage or liability occurring by
reason of anything done or omitted to be done by LOCAL
AGENCY in connection with any work, authority or jurisdiction
conferred upon LOCAL AGENCY under this AGREEMENT. LOCAL
AGENCY shall fully defend, indemnify, and save harmless STATE
and its officers and employees from all claims, suits, or actions of
every kind occurring by reason of anything done or omitted to be
done by LOCAL AGENCY, its contractors, sub-contractors and/or
its agents pursuant to this AGREEMENT.
Neither LOCAL AGENCY nor any of its officers or employees is
responsible for any injury, damage or liability occurring by reason
of anything done or omitted to be done by STATE, in connection
with any work, authority or jurisdiction conferred upon STATE under
this Agreement. STATE shall fully defend, indemnify, and save
harmless LOCAL AGENCY and its officers and employees from all
claims, suits, or actions of every kind occurring by reason of
anything done or omitted to be done by STATE, its contractors,
subcontractors, and/ or its agents pursuant to this Agreement.
20.3 Work-related Injuries. If a LOCAL AGENCY-assigned crew member
is injured while performing maintenance services under this
AGREEMENT, LOCAL AGENCY or its designated subcontractor shall
be responsible for ensuring the crew member is given prompt
medical care and treatment and, if necessary, transportation to a
medical facility. LOCAL AGENCY or its designated subcontractor
shall administer any injury and workers compensation claims.
LOCAL AGENCY shall notify the STATE’s Area Maintenance
Superintendent within twenty-four (24) hours when any such
incident has occurred.
21. Prevailing Wages and Labor Compliance. If the work performed
under this AGREEMENT falls within the requirement of Prevailing wages
as per Labor Code Section 1720 through 1815 LOCAL AGENCY shall
comply with any and all applicable labor and prevailing wage
requirements in Labor Code Sections 1720 through 1815 and
implementing regulations for public works or maintenance contracts
and subcontracts executed for the LOCAL AGENCY’s maintenance
services under this AGREEMENT. LOCAL AGENCY agrees to include
prevailing wage requirements in its contracts for public works. Work
performed by LOCAL AGENCY’s own forces is exempt from the Labor
Code’s prevailing wage.
22. Insurance.
LOCAL AGENCY and its contractors shall maintain in force, during the
term of this AGREEMENT, a policy of general liability insurance,
including coverage of bodily injury and property damage liability,
naming the STATE, its officers, agents and employees as the additional
insured in an amount of $1 million per occurrence, $2 million in
aggregate, and $5 million in excess, as may be amended as the
minimum liability coverage limits codified in the State’s Standard
Specifications. LOCAL AGENCY will provide a certificate of insurance
evidencing this insurance in a form satisfactory to STATE as a condition
to STATE’s execution of this AGREEMENT.
23. Budget Contingency. STATE’s payments to LOCAL AGENCY are
contingent upon the Legislature appropriating sufficient funds under
the Budget Act and the encumbrance of funding to STATE’s District
Office.
24. Termination. Either PARTY may terminate this AGREEMENT upon 30
days’ prior written notice to the other PARTY.
25. Effective Date (Term) of Agreement. This AGREEMENT shall become
effective on the last of the dates each PARTY’s authorized
representative has executed this AGREEMENT and shall expire on June
30, 2027.
26. Authority. Each individual executing this AGREEMENT on behalf of
each PARTY represents and warrants that he/she is duly authorized
under the law to execute this AGREEMENT. LOCAL AGENCY
represents and certifies that it has, through its regular political process,
authorized the execution of this AGREEMENT by appropriate
resolution, delegation, or plenary authority as required.
27. Default. If LOCAL AGENCY fails to perform obligations assumed under
this agreement, the STATE may, by written notice, request that the
default be remedied within thirty (30) calendar days. If LOCAL AGENCY
fails or refuses to do so, the STATE may seek legal remedies including
specific performance, complete the obligations and refuse to pay
LOCAL AGENCY’s future invoices until STATE’s expenses are
redeemed.
28. Counterparts. This AGREEMENT may be executed in one or more
counterparts, each of which shall be deemed an original, but all of
which together shall constitute one and the same document.
29. Electronic Signatures. Electronic signatures of the PARTIES, whether
digital or encrypted, are intended to authenticate this written
AGREEMENT, and shall have the same force and effect as manual
signatures for this AGREEMENT.
30. Party Representatives and Notices. All notices, document submittals
and invoices required under this AGREEMENT shall be deemed to
have been fully given when made in writing and received by the
PARTIES at their respective addresses listed on Exhibit C.
31. List of Exhibits.
Exhibit A – Locations
Exhibit A-1 – Funding
Exhibit B – Proof of Insurance
Exhibit C- PARTY Representatives and Contacts
Exhibit D - Maintenance Policy Directive (MPD) 1001 R1
Jennifer L. Hall
City Clerk
THE CITY OF SANTA ANA
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Dated: Dated:
Alvaro Nuñez
City Manager
Deputy District Director
Maintenance District
12
APPROVED AS TO FORM:
SONIA R. CARVALHO CITY ATTORNEY
Dated:
ATTEST
Kyle Nellesen
Assistant City Attorney
Dated:
8/04/25
CALTRANS DELEGATED MAINTENANCE AGREEMENT
MAINTENANCE SERVICES AND LIST OF LOCATIONS
Maintenance Services Provided: all work to be performed on sites that are accessible from the public right of
way. City of Santa Ana staff and/or contractors will not perform work on freeway right of way for safety
purposes.
1.Encampment Removal and Cleanup (per State Procedures)
2.Litter and Debris Removal to include but not limited to:
a.Garbage
b.Furniture
C.Appliances
d.Tire casings
e.Bulky and large items
f.Automobile wreckages
g.Auto Components
h.Clothing
i.Beverage Containers
j.Food packages
3.Weed Abatement -Control and removal of weeds
4.Graffiti Removal Services using pre-approved paint colors for Cal-Trans
Schedules and Frequency: locations listed in Exhibit A below will be inspected and cleaned one time per week
or as needed.
EXHIBIT A
Page 1 of 13
State Highway 5 Freeway
1.17th & Penn Way-On/Off Ramps
Maintenance Area
EXHIBIT A
Page 2 of 13
State Highway 5 Freeway (Cont.)
2.Buffalo & Main
Maintenance Area
EXHIBIT A
Page 3 of 13
State Highway 5 Freeway (Cont.)
3.Santiago Creek Underpass
Maintenance Area
1miil�@?
EXHIBIT A
Page 4 of 13
State Highway 5 Freeway (Cont.)
4.Grand Avenue On/Off Ramps and Underpass
Maintenance Area
EXHIBIT A
Page 5 of 13
State Highway 5 Freeway (Cont.)
5.East Side of Freeway Between Stafford Street and Mabury Street
Maintenance Area
EXHIBIT A
Page 6 of 13
State Highway 5 Freeway (Cont.)
6.South Side of Freeway Between Logan Street and Lincoln Avenue
Maintenance Area
EXHIBIT A
Page 7 of 13
State Highway 5 Freeway (Cont.)
7. 4th Street North Bound Off Ramp
Maintenance Area
EXHIBIT A
Page 8 of 13
State Highway 22 Freeway
8.Bristol and Hesperian On/Off Ramp and Underpasses
I J I _.£:-_ ' I
Maintenance Area
EXHIBIT A
Page 9 of 13
State Highway 55 Freeway
9.Dyer East and West On/Off Ramps and Underpass
Maintenance Area
EXHIBIT A
Page 10 of 13
State Highway 55 Freeway
10.MacArthur Blvd Southbound On Ramp
Maintenance Area
EXHIBIT A
Page 11 of 13
State Highway 55 Freeway (Cont.)
11.4th Street -South Bound On/Off Ramps
Maintenance Area
EXHIBIT A
Page 12 of 13
EXHIBIT A
LOCATIONS
Route
No.
Length
Mi
Description of Routing
5 1.5 ORA-31.0/31.1; 31.2/31.5; 31.5/31.9; 32.0/32.1; 32.3/32.7; 32.9/33.0;
33.3/33.4
NB Fourth offramp; NB Concord; Grand select ramp locations; SB
Logan pump plant; Seventeenth select ramps; SB Buffalo
onramp; Santiago Creek Bridge
22 0.3 ORA-R9.9/R10.2
Hesperian and Bristol select ramps
55 1.2 ORA-R6.4/R7.0; R7.7/R8.0; 10.8/11.1
SB MacArthur select onramp; Dyer select ramps; SB Fourth select
ramps
Page 13 of 13
EXHIBIT A-1
Funding
Route
No.
Postmile Location Description Maintenance
Services
Maximum
Authorized
Expenditure
5 31.0/31.1 Northbound Fourth Street
offramp
Local Agency As Shown Below
5 31.2/31.5 Northbound Concord Local Agency As Shown Below
5 31.5/31.9 Grand Avenue select
ramps
Local Agency As Shown Below
5 32.0/32.1 Southbound Logan pump
plant
Local Agency As Shown Below
5 32.2/32.7 Seventeenth Street select
ramps
Local Agency As Shown Below
5 32.9/33.0 Southbound Buffalo
onramp
Local Agency As Shown Below
5 33.3/33.4 Santiago Creek Bridge Local Agency As Shown Below
22 R9.9/R10.2 Hesperian and Bristol
select ramps
Local Agency As Shown Below
55 R6.4/R7.0 Southbound MacArthur
select ramps
Local Agency As Shown Below
55 R7.7/R8.0 Dyer select ramps Local Agency As Shown Below
55 10.8/11.1 Southbound Fourth Street
select ramps
Local Agency As Shown Below
Total maximum authorized expenditure: $ 400,000 through June 30, 2027
Total maximum authorized expenditure per year: $200,000 unless approved in
writing by State.
EXHIBIT B
Proof of Insurance
Page 1 of 5
INDEPE NDENT CITIES RISK MANAGEMENT AUTHORITY
1750 Creekside Oaks Drive, Suite 200 | Sacramento, CA 95833
www.icrma.org
LIABILITY PROGRAM
Addit ional Covered Party
Certificate Number: 2026-124
Certificate Holder: CalTrans District
State of California, its officers, agents, and employees
1750 East 4th Street, Suite 100
Santa Ana, CA 92705
Cover ed Party: City of Santa Ana
Descr iption of
Covered Activity: As respects Encampment Delegated Maintenance Agreement for the term of 06/19/2025 through
06/30/2027. The Certificate Holder is included as an Additional Covered Party with regard to any negligent
acts or omissions of the Covered Member, its employees, and its elected or appointed officials.
Memorandum of
Coverage Number: ICRMA GL 2026 Effective Date: 7/1/25 Expiration Date: 7/1/26
Limits: $5,000,000 (per occurrence)
Member Retained *$3,000,000
Limit (MRL):
The Fo llowing General and automobile liability as defined in the memorandum of coverage on file with the covered party
Coverage is in named above. Sexual misconduct not specifically excluded for the city.
effect:
This is to certify that the coverage listed above has been issued to the Covered Party named above for the
coverage period indicated, notwithstanding any requirement, term, or condition of any contract or other
document with respect to which this certificate may be issued or may pertain. The coverage afforded as
described herein is subject to all the terms, exclusions, and conditions of the Liability Memorandum of
Coverage of the ICRMA, which is available for your review upon request.
Pursuant to the definition of Covered Party in the Liability Memorandum of Coverage, the certificate holder
named above is an additional covered party for covered claims arising out of the covered activity stated
above and is subject to the limits stated above. *Such limits are inclusive of the city’s MRL.
Coverage is in effect from 12:01 a.m. Pacific Standard Time of effective date to 12:01 a.m. Pacific
Standard Time of expiration date as stated above and will not be canceled, limited, or allowed to expire
Date Issued: 7/18/2025
Renewal: Yes
Autho rized Representative Signature: ____________________________
ICRMA Executive Director
Exhibit B
Page 2 of 5
Date Issued: 7/18/2025
Renewal: Yes
Authorized Representative Signature: ____________________________
ICRMA Executive Director
except upon 30-day notice to the certificate holder. EXHIBIT B
Page 3 of 5
EXHIBIT B
Page 4 of 5
EXHIBIT B
Page 5 of 5
EXHIBIT C
Party Representatives and Notices.
LOCAL AGENCY’s Project Manager: Arturo Rodriguez, arodriguez@santa-
ana.org
STATE’s District Maintenance Agreement Coordinator (DMAC) is: Sarah
Rodriguez, sarah.rodriguez@dot.ca.gov
STATE’s Encampment Specialist Maintenance Superintendent
Name: John Bybee
Telephone Number: (424) 413-1134
Email Address: john.bybee@dot.ca.gov
State’s Area Maintenance Superintendent: Chris Bunning
Telephone Number: (949) 279-9476
Email Address: chris.bunning@dot.ca.gov
State’s Landscape Specialist, Maintenance Support: Kenny Gonzalez
Telephone Number: (949) 910-0978
Email Address: kenny.gonzalez@dot.ca.gov
Caltrans District Office: 1750 East Fourth Street, Santa Ana, CA 92705
All notices, document submittals and invoices required under this
AGREEMENT shall be deemed to have been fully given when made in
writing and received by the PARTIES at their respective addresses as
follows:
Caltrans: 1750 East Fourth Street, Santa Ana, CA 92705
City of Santa Ana: 220 South Daisy Avenue, Santa Ana, CA 92703
EXHIBIT D
Maintenance Policy Directive (MPD) 1001 R1
👉👉 Caltrans Maintenance Policy Directive MPD 1001-R1 (PDF)