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HomeMy WebLinkAboutAgenda Packet_2025-08-19City Council and Special Housing Authority Meeting Packet August 19, 2025 CLOSED SESSION MEETING – 4:00 PM REGULAR OPEN MEETING – 5:30 PM  (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Valerie Amezcua Mayor Thai Viet Phan Councilmember – Ward 1 Benjamin Vazquez Mayor Pro Tem ­ Ward 2 Jessie Lopez Councilmember ­ Ward 3 Phil Bacerra Councilmember ­ Ward 4 Johnathan Ryan Hernandez Councilmember ­ Ward 5 David Penaloza Councilmember ­ Ward 6 Mayor and Council telephone: 714­647­6900 Agenda item inquiries: 714­647­6520 Sonia R. Carvalho City Attorney Alvaro Nuñez City Manager Jennifer L. Hall City Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court, Case No. 30­2023­01352256­CU­PA­CJC B. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court, Case No. 30­2025­01498020 C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­ 2024­01370874 2.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9: * One (1) case – Union Pacific 3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: Three (3) Matters [Personnel Complaints] 4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Peter Brown Employee Organizations: Service Employees International Union, Full­Time Employees Unit (SEIU­FT) Service Employees International Union, Part­Time Non­Civil Service Employees Unit (SEIU­PTNCS) 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organizations: Confidential Association of Santa Ana (CASA) Santa Ana Middle Management / Administrative Management Association (SAMA) Santa Ana Police Management Association (PMA) RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Miguel Hernandez, OCCCO ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex Robotics World Championship Participants for Outstanding Academic Accomplishments 2.Certificates of Recognition presented by Councilmember Bacerra recognizing Saddleback High School Students for Outstanding Contributions to the Community 3.Certificates of Recognition presented by Councilmember Lopez recognizing the Lit League for Outstanding Contributions to the Community 4.Proclamation presented by Councilmember Hernandez to the Guzman Family declaring August 2025 as Chicano Heritage Month CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 5 through 20 and waive reading of all resolutions and ordinances.  5.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 6.Minutes from the Regular Meeting of August 5, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­Large Representative to the Rental Housing Board for a Partial Term Expiring in 2027 Department(s): City Clerk’s Office Recommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as an at­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes). 8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2025 to June 30, 2025. 9.Receive and File Quarterly Report of Investments as of June 30, 2025 Department(s): Finance and Management Services Recommended Action: Receive and file. 10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25 Department(s): Police Department Recommended Action: 1. Receive and file the Santa Ana Police Department’s Annual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 for existing equipment. 2. Review and affirm Santa Ana City Ordinance No. NS­3020. 11.Agreement with O2X Human Performance, LLC for On­Site Physical Health and Wellness Services (Specification No. 25­104) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide on­site physical health and wellness services in an amount not to exceed $215,000, for a one­year term beginning September 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX). 12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a fourth amendment to the agreement with Siemens Industry, Inc. for the installation of additional security camera infrastructure on Bristol Street and extending the agreement for an additional two (2) month period from November 1, 2025 through December 31, 2025, in the additional amount of $42,274 for a total aggregate amount not to exceed $3,462,144 (Agreement No. A­2025­XXX). 13.Agreement with Immigrant Defenders Law Center for Immigration Legal Defense Services (Specification No. 24­137) (General Fund) Department(s): City Manager’s Office Recommended Action: Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents in the amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions for two, one­year extensions at an amount of $250,000 per extension, for a total aggregate amount not to exceed $750,000 over a three­year period (Agreement No. A­2025­XXX). 14.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­ year extension. (Agreement No. A­2025­XXX) (related to Housing Authority Agenda Item No. 3) 15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial, Grant Monitoring, Administrative, and Technical Support Services for the CDBG, HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­ 076A) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with MDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring, administrative, and technical support services for the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three­year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Agreement No. A­2025­XXX). 16.Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A­2025­XXX). 17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24­6600) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol­ Tolliver Street Urban Greening Project. 18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 1 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity Clerk In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court, Case No. 30­2023­01352256­CU­PA­CJC B. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court, Case No. 30­2025­01498020 C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­ 2024­01370874 2.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9: * One (1) case – Union Pacific 3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: Three (3) Matters [Personnel Complaints] 4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Peter Brown Employee Organizations: Service Employees International Union, Full­Time Employees Unit (SEIU­FT) Service Employees International Union, Part­Time Non­Civil Service Employees Unit (SEIU­PTNCS) 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organizations: Confidential Association of Santa Ana (CASA) Santa Ana Middle Management / Administrative Management Association (SAMA) Santa Ana Police Management Association (PMA) RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Miguel Hernandez, OCCCO ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex Robotics World Championship Participants for Outstanding Academic Accomplishments 2.Certificates of Recognition presented by Councilmember Bacerra recognizing Saddleback High School Students for Outstanding Contributions to the Community 3.Certificates of Recognition presented by Councilmember Lopez recognizing the Lit League for Outstanding Contributions to the Community 4.Proclamation presented by Councilmember Hernandez to the Guzman Family declaring August 2025 as Chicano Heritage Month CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 5 through 20 and waive reading of all resolutions and ordinances.  5.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 6.Minutes from the Regular Meeting of August 5, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­Large Representative to the Rental Housing Board for a Partial Term Expiring in 2027 Department(s): City Clerk’s Office Recommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as an at­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes). 8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2025 to June 30, 2025. 9.Receive and File Quarterly Report of Investments as of June 30, 2025 Department(s): Finance and Management Services Recommended Action: Receive and file. 10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25 Department(s): Police Department Recommended Action: 1. Receive and file the Santa Ana Police Department’s Annual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 for existing equipment. 2. Review and affirm Santa Ana City Ordinance No. NS­3020. 11.Agreement with O2X Human Performance, LLC for On­Site Physical Health and Wellness Services (Specification No. 25­104) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide on­site physical health and wellness services in an amount not to exceed $215,000, for a one­year term beginning September 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX). 12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a fourth amendment to the agreement with Siemens Industry, Inc. for the installation of additional security camera infrastructure on Bristol Street and extending the agreement for an additional two (2) month period from November 1, 2025 through December 31, 2025, in the additional amount of $42,274 for a total aggregate amount not to exceed $3,462,144 (Agreement No. A­2025­XXX). 13.Agreement with Immigrant Defenders Law Center for Immigration Legal Defense Services (Specification No. 24­137) (General Fund) Department(s): City Manager’s Office Recommended Action: Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents in the amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions for two, one­year extensions at an amount of $250,000 per extension, for a total aggregate amount not to exceed $750,000 over a three­year period (Agreement No. A­2025­XXX). 14.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­ year extension. (Agreement No. A­2025­XXX) (related to Housing Authority Agenda Item No. 3) 15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial, Grant Monitoring, Administrative, and Technical Support Services for the CDBG, HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­ 076A) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with MDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring, administrative, and technical support services for the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three­year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Agreement No. A­2025­XXX). 16.Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A­2025­XXX). 17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24­6600) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol­ Tolliver Street Urban Greening Project. 18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 2 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­ 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court, Case No. 30­2023­01352256­CU­PA­CJC B. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court, Case No. 30­2025­01498020 C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­ 2024­01370874 2.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9: * One (1) case – Union Pacific 3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: Three (3) Matters [Personnel Complaints] 4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Peter Brown Employee Organizations: Service Employees International Union, Full­Time Employees Unit (SEIU­FT) Service Employees International Union, Part­Time Non­Civil Service Employees Unit (SEIU­PTNCS) 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organizations: Confidential Association of Santa Ana (CASA) Santa Ana Middle Management / Administrative Management Association (SAMA) Santa Ana Police Management Association (PMA) RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Miguel Hernandez, OCCCO ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex Robotics World Championship Participants for Outstanding Academic Accomplishments 2.Certificates of Recognition presented by Councilmember Bacerra recognizing Saddleback High School Students for Outstanding Contributions to the Community 3.Certificates of Recognition presented by Councilmember Lopez recognizing the Lit League for Outstanding Contributions to the Community 4.Proclamation presented by Councilmember Hernandez to the Guzman Family declaring August 2025 as Chicano Heritage Month CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 5 through 20 and waive reading of all resolutions and ordinances.  5.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 6.Minutes from the Regular Meeting of August 5, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­Large Representative to the Rental Housing Board for a Partial Term Expiring in 2027 Department(s): City Clerk’s Office Recommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as an at­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes). 8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2025 to June 30, 2025. 9.Receive and File Quarterly Report of Investments as of June 30, 2025 Department(s): Finance and Management Services Recommended Action: Receive and file. 10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25 Department(s): Police Department Recommended Action: 1. Receive and file the Santa Ana Police Department’s Annual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 for existing equipment. 2. Review and affirm Santa Ana City Ordinance No. NS­3020. 11.Agreement with O2X Human Performance, LLC for On­Site Physical Health and Wellness Services (Specification No. 25­104) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide on­site physical health and wellness services in an amount not to exceed $215,000, for a one­year term beginning September 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX). 12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a fourth amendment to the agreement with Siemens Industry, Inc. for the installation of additional security camera infrastructure on Bristol Street and extending the agreement for an additional two (2) month period from November 1, 2025 through December 31, 2025, in the additional amount of $42,274 for a total aggregate amount not to exceed $3,462,144 (Agreement No. A­2025­XXX). 13.Agreement with Immigrant Defenders Law Center for Immigration Legal Defense Services (Specification No. 24­137) (General Fund) Department(s): City Manager’s Office Recommended Action: Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents in the amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions for two, one­year extensions at an amount of $250,000 per extension, for a total aggregate amount not to exceed $750,000 over a three­year period (Agreement No. A­2025­XXX). 14.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­ year extension. (Agreement No. A­2025­XXX) (related to Housing Authority Agenda Item No. 3) 15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial, Grant Monitoring, Administrative, and Technical Support Services for the CDBG, HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­ 076A) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with MDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring, administrative, and technical support services for the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three­year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Agreement No. A­2025­XXX). 16.Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A­2025­XXX). 17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24­6600) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol­ Tolliver Street Urban Greening Project. 18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 3 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.   2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.  4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.    TRANSLATION SERVICES ­ Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish­to­English) in addition to those wishing to address the City Council at the podium.  La ciudad provee servicios de interpretación al español en las juntas del Consejo.  La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court, Case No. 30­2023­01352256­CU­PA­CJC B. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court, Case No. 30­2025­01498020 C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­ 2024­01370874 2.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9: * One (1) case – Union Pacific 3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: Three (3) Matters [Personnel Complaints] 4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Peter Brown Employee Organizations: Service Employees International Union, Full­Time Employees Unit (SEIU­FT) Service Employees International Union, Part­Time Non­Civil Service Employees Unit (SEIU­PTNCS) 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organizations: Confidential Association of Santa Ana (CASA) Santa Ana Middle Management / Administrative Management Association (SAMA) Santa Ana Police Management Association (PMA) RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Miguel Hernandez, OCCCO ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex Robotics World Championship Participants for Outstanding Academic Accomplishments 2.Certificates of Recognition presented by Councilmember Bacerra recognizing Saddleback High School Students for Outstanding Contributions to the Community 3.Certificates of Recognition presented by Councilmember Lopez recognizing the Lit League for Outstanding Contributions to the Community 4.Proclamation presented by Councilmember Hernandez to the Guzman Family declaring August 2025 as Chicano Heritage Month CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 5 through 20 and waive reading of all resolutions and ordinances.  5.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 6.Minutes from the Regular Meeting of August 5, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­Large Representative to the Rental Housing Board for a Partial Term Expiring in 2027 Department(s): City Clerk’s Office Recommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as an at­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes). 8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2025 to June 30, 2025. 9.Receive and File Quarterly Report of Investments as of June 30, 2025 Department(s): Finance and Management Services Recommended Action: Receive and file. 10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25 Department(s): Police Department Recommended Action: 1. Receive and file the Santa Ana Police Department’s Annual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 for existing equipment. 2. Review and affirm Santa Ana City Ordinance No. NS­3020. 11.Agreement with O2X Human Performance, LLC for On­Site Physical Health and Wellness Services (Specification No. 25­104) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide on­site physical health and wellness services in an amount not to exceed $215,000, for a one­year term beginning September 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX). 12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a fourth amendment to the agreement with Siemens Industry, Inc. for the installation of additional security camera infrastructure on Bristol Street and extending the agreement for an additional two (2) month period from November 1, 2025 through December 31, 2025, in the additional amount of $42,274 for a total aggregate amount not to exceed $3,462,144 (Agreement No. A­2025­XXX). 13.Agreement with Immigrant Defenders Law Center for Immigration Legal Defense Services (Specification No. 24­137) (General Fund) Department(s): City Manager’s Office Recommended Action: Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents in the amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions for two, one­year extensions at an amount of $250,000 per extension, for a total aggregate amount not to exceed $750,000 over a three­year period (Agreement No. A­2025­XXX). 14.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­ year extension. (Agreement No. A­2025­XXX) (related to Housing Authority Agenda Item No. 3) 15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial, Grant Monitoring, Administrative, and Technical Support Services for the CDBG, HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­ 076A) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with MDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring, administrative, and technical support services for the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three­year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Agreement No. A­2025­XXX). 16.Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A­2025­XXX). 17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24­6600) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol­ Tolliver Street Urban Greening Project. 18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 4 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court, Case No. 30­2023­01352256­CU­PA­CJC B. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court, Case No. 30­2025­01498020 C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­ 2024­01370874 2.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9: * One (1) case – Union Pacific 3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: Three (3) Matters [Personnel Complaints] 4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Peter Brown Employee Organizations: Service Employees International Union, Full­Time Employees Unit (SEIU­FT) Service Employees International Union, Part­Time Non­Civil Service Employees Unit (SEIU­PTNCS) 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organizations: Confidential Association of Santa Ana (CASA) Santa Ana Middle Management / Administrative Management Association (SAMA) Santa Ana Police Management Association (PMA) RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Miguel Hernandez, OCCCO ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex Robotics World Championship Participants for Outstanding Academic Accomplishments 2.Certificates of Recognition presented by Councilmember Bacerra recognizing Saddleback High School Students for Outstanding Contributions to the Community 3.Certificates of Recognition presented by Councilmember Lopez recognizing the Lit League for Outstanding Contributions to the Community 4.Proclamation presented by Councilmember Hernandez to the Guzman Family declaring August 2025 as Chicano Heritage Month CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 5 through 20 and waive reading of all resolutions and ordinances.  5.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 6.Minutes from the Regular Meeting of August 5, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­Large Representative to the Rental Housing Board for a Partial Term Expiring in 2027 Department(s): City Clerk’s Office Recommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as an at­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes). 8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2025 to June 30, 2025. 9.Receive and File Quarterly Report of Investments as of June 30, 2025 Department(s): Finance and Management Services Recommended Action: Receive and file. 10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25 Department(s): Police Department Recommended Action: 1. Receive and file the Santa Ana Police Department’s Annual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 for existing equipment. 2. Review and affirm Santa Ana City Ordinance No. NS­3020. 11.Agreement with O2X Human Performance, LLC for On­Site Physical Health and Wellness Services (Specification No. 25­104) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide on­site physical health and wellness services in an amount not to exceed $215,000, for a one­year term beginning September 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX). 12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a fourth amendment to the agreement with Siemens Industry, Inc. for the installation of additional security camera infrastructure on Bristol Street and extending the agreement for an additional two (2) month period from November 1, 2025 through December 31, 2025, in the additional amount of $42,274 for a total aggregate amount not to exceed $3,462,144 (Agreement No. A­2025­XXX). 13.Agreement with Immigrant Defenders Law Center for Immigration Legal Defense Services (Specification No. 24­137) (General Fund) Department(s): City Manager’s Office Recommended Action: Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents in the amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions for two, one­year extensions at an amount of $250,000 per extension, for a total aggregate amount not to exceed $750,000 over a three­year period (Agreement No. A­2025­XXX). 14.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­ year extension. (Agreement No. A­2025­XXX) (related to Housing Authority Agenda Item No. 3) 15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial, Grant Monitoring, Administrative, and Technical Support Services for the CDBG, HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­ 076A) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with MDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring, administrative, and technical support services for the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three­year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Agreement No. A­2025­XXX). 16.Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A­2025­XXX). 17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24­6600) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol­ Tolliver Street Urban Greening Project. 18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 5 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific 3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: Three (3) Matters [Personnel Complaints] 4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Peter Brown Employee Organizations: Service Employees International Union, Full­Time Employees Unit (SEIU­FT) Service Employees International Union, Part­Time Non­Civil Service Employees Unit (SEIU­PTNCS) 5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organizations: Confidential Association of Santa Ana (CASA) Santa Ana Middle Management / Administrative Management Association (SAMA) Santa Ana Police Management Association (PMA) RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor  Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Miguel Hernandez, OCCCO ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex Robotics World Championship Participants for Outstanding Academic Accomplishments 2.Certificates of Recognition presented by Councilmember Bacerra recognizing Saddleback High School Students for Outstanding Contributions to the Community 3.Certificates of Recognition presented by Councilmember Lopez recognizing the Lit League for Outstanding Contributions to the Community 4.Proclamation presented by Councilmember Hernandez to the Guzman Family declaring August 2025 as Chicano Heritage Month CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 5 through 20 and waive reading of all resolutions and ordinances.  5.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 6.Minutes from the Regular Meeting of August 5, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­Large Representative to the Rental Housing Board for a Partial Term Expiring in 2027 Department(s): City Clerk’s Office Recommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as an at­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes). 8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2025 to June 30, 2025. 9.Receive and File Quarterly Report of Investments as of June 30, 2025 Department(s): Finance and Management Services Recommended Action: Receive and file. 10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25 Department(s): Police Department Recommended Action: 1. Receive and file the Santa Ana Police Department’s Annual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 for existing equipment. 2. Review and affirm Santa Ana City Ordinance No. NS­3020. 11.Agreement with O2X Human Performance, LLC for On­Site Physical Health and Wellness Services (Specification No. 25­104) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide on­site physical health and wellness services in an amount not to exceed $215,000, for a one­year term beginning September 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX). 12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a fourth amendment to the agreement with Siemens Industry, Inc. for the installation of additional security camera infrastructure on Bristol Street and extending the agreement for an additional two (2) month period from November 1, 2025 through December 31, 2025, in the additional amount of $42,274 for a total aggregate amount not to exceed $3,462,144 (Agreement No. A­2025­XXX). 13.Agreement with Immigrant Defenders Law Center for Immigration Legal Defense Services (Specification No. 24­137) (General Fund) Department(s): City Manager’s Office Recommended Action: Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents in the amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions for two, one­year extensions at an amount of $250,000 per extension, for a total aggregate amount not to exceed $750,000 over a three­year period (Agreement No. A­2025­XXX). 14.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­ year extension. (Agreement No. A­2025­XXX) (related to Housing Authority Agenda Item No. 3) 15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial, Grant Monitoring, Administrative, and Technical Support Services for the CDBG, HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­ 076A) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with MDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring, administrative, and technical support services for the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three­year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Agreement No. A­2025­XXX). 16.Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A­2025­XXX). 17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24­6600) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol­ Tolliver Street Urban Greening Project. 18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 6 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code:Three (3) Matters [Personnel Complaints]4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Peter BrownEmployee Organizations:Service Employees International Union, Full­Time Employees Unit (SEIU­FT)Service Employees International Union, Part­Time Non­Civil Service EmployeesUnit (SEIU­PTNCS)5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Executive Director of Human ResourcesEmployee Organizations:Confidential Association of Santa Ana (CASA)Santa Ana Middle Management / Administrative Management Association(SAMA)Santa Ana Police Management Association (PMA)RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Miguel Hernandez, OCCCO ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex Robotics World Championship Participants for Outstanding Academic Accomplishments 2.Certificates of Recognition presented by Councilmember Bacerra recognizing Saddleback High School Students for Outstanding Contributions to the Community 3.Certificates of Recognition presented by Councilmember Lopez recognizing the Lit League for Outstanding Contributions to the Community 4.Proclamation presented by Councilmember Hernandez to the Guzman Family declaring August 2025 as Chicano Heritage Month CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 5 through 20 and waive reading of all resolutions and ordinances.  5.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 6.Minutes from the Regular Meeting of August 5, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­Large Representative to the Rental Housing Board for a Partial Term Expiring in 2027 Department(s): City Clerk’s Office Recommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as an at­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes). 8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2025 to June 30, 2025. 9.Receive and File Quarterly Report of Investments as of June 30, 2025 Department(s): Finance and Management Services Recommended Action: Receive and file. 10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25 Department(s): Police Department Recommended Action: 1. Receive and file the Santa Ana Police Department’s Annual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 for existing equipment. 2. Review and affirm Santa Ana City Ordinance No. NS­3020. 11.Agreement with O2X Human Performance, LLC for On­Site Physical Health and Wellness Services (Specification No. 25­104) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide on­site physical health and wellness services in an amount not to exceed $215,000, for a one­year term beginning September 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX). 12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a fourth amendment to the agreement with Siemens Industry, Inc. for the installation of additional security camera infrastructure on Bristol Street and extending the agreement for an additional two (2) month period from November 1, 2025 through December 31, 2025, in the additional amount of $42,274 for a total aggregate amount not to exceed $3,462,144 (Agreement No. A­2025­XXX). 13.Agreement with Immigrant Defenders Law Center for Immigration Legal Defense Services (Specification No. 24­137) (General Fund) Department(s): City Manager’s Office Recommended Action: Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents in the amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions for two, one­year extensions at an amount of $250,000 per extension, for a total aggregate amount not to exceed $750,000 over a three­year period (Agreement No. A­2025­XXX). 14.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­ year extension. (Agreement No. A­2025­XXX) (related to Housing Authority Agenda Item No. 3) 15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial, Grant Monitoring, Administrative, and Technical Support Services for the CDBG, HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­ 076A) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with MDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring, administrative, and technical support services for the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three­year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Agreement No. A­2025­XXX). 16.Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A­2025­XXX). 17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24­6600) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol­ Tolliver Street Urban Greening Project. 18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 7 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code:Three (3) Matters [Personnel Complaints]4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Peter BrownEmployee Organizations:Service Employees International Union, Full­Time Employees Unit (SEIU­FT)Service Employees International Union, Part­Time Non­Civil Service EmployeesUnit (SEIU­PTNCS)5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Executive Director of Human ResourcesEmployee Organizations:Confidential Association of Santa Ana (CASA)Santa Ana Middle Management / Administrative Management Association(SAMA)Santa Ana Police Management Association (PMA)RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Miguel Hernandez, OCCCOADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex RoboticsWorld Championship Participants for Outstanding Academic Accomplishments2.Certificates of Recognition presented by Councilmember Bacerra recognizingSaddleback High School Students for Outstanding Contributions to the Community3.Certificates of Recognition presented by Councilmember Lopez recognizing the LitLeague for Outstanding Contributions to the Community4.Proclamation presented by Councilmember Hernandez to the Guzman Familydeclaring August 2025 as Chicano Heritage MonthCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 5 through 20 and waive reading of all resolutionsand ordinances. 5.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.6.Minutes from the Regular Meeting of August 5, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­LargeRepresentative to the Rental Housing Board for a Partial Term Expiring in 2027Department(s): City Clerk’s Office Recommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as an at­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­ 326(a), requires five affirmative votes). 8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Works and up to $500,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2025 to June 30, 2025. 9.Receive and File Quarterly Report of Investments as of June 30, 2025 Department(s): Finance and Management Services Recommended Action: Receive and file. 10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25 Department(s): Police Department Recommended Action: 1. Receive and file the Santa Ana Police Department’s Annual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 for existing equipment. 2. Review and affirm Santa Ana City Ordinance No. NS­3020. 11.Agreement with O2X Human Performance, LLC for On­Site Physical Health and Wellness Services (Specification No. 25­104) (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide on­site physical health and wellness services in an amount not to exceed $215,000, for a one­year term beginning September 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX). 12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute a fourth amendment to the agreement with Siemens Industry, Inc. for the installation of additional security camera infrastructure on Bristol Street and extending the agreement for an additional two (2) month period from November 1, 2025 through December 31, 2025, in the additional amount of $42,274 for a total aggregate amount not to exceed $3,462,144 (Agreement No. A­2025­XXX). 13.Agreement with Immigrant Defenders Law Center for Immigration Legal Defense Services (Specification No. 24­137) (General Fund) Department(s): City Manager’s Office Recommended Action: Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents in the amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions for two, one­year extensions at an amount of $250,000 per extension, for a total aggregate amount not to exceed $750,000 over a three­year period (Agreement No. A­2025­XXX). 14.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­ year extension. (Agreement No. A­2025­XXX) (related to Housing Authority Agenda Item No. 3) 15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial, Grant Monitoring, Administrative, and Technical Support Services for the CDBG, HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­ 076A) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with MDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring, administrative, and technical support services for the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three­year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Agreement No. A­2025­XXX). 16.Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A­2025­XXX). 17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24­6600) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol­ Tolliver Street Urban Greening Project. 18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 8 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code:Three (3) Matters [Personnel Complaints]4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Peter BrownEmployee Organizations:Service Employees International Union, Full­Time Employees Unit (SEIU­FT)Service Employees International Union, Part­Time Non­Civil Service EmployeesUnit (SEIU­PTNCS)5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Executive Director of Human ResourcesEmployee Organizations:Confidential Association of Santa Ana (CASA)Santa Ana Middle Management / Administrative Management Association(SAMA)Santa Ana Police Management Association (PMA)RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Miguel Hernandez, OCCCOADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex RoboticsWorld Championship Participants for Outstanding Academic Accomplishments2.Certificates of Recognition presented by Councilmember Bacerra recognizingSaddleback High School Students for Outstanding Contributions to the Community3.Certificates of Recognition presented by Councilmember Lopez recognizing the LitLeague for Outstanding Contributions to the Community4.Proclamation presented by Councilmember Hernandez to the Guzman Familydeclaring August 2025 as Chicano Heritage MonthCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 5 through 20 and waive reading of all resolutionsand ordinances. 5.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.6.Minutes from the Regular Meeting of August 5, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­LargeRepresentative to the Rental Housing Board for a Partial Term Expiring in 2027Department(s): City Clerk’s OfficeRecommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as anat­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes).8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Worksand up to $500,000 for Public Works Authorized by the City Manager as Permitted byCharter Section 421Department(s): Finance and Management ServicesRecommended Action: Receive and file Quarterly Report of Contracts entered intobetween April 1, 2025 to June 30, 2025.9.Receive and File Quarterly Report of Investments as of June 30, 2025Department(s): Finance and Management ServicesRecommended Action: Receive and file.10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25Department(s): Police DepartmentRecommended Action: 1. Receive and file the Santa Ana Police Department’sAnnual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 forexisting equipment.2. Review and affirm Santa Ana City Ordinance No. NS­3020.11.Agreement with O2X Human Performance, LLC for On­Site Physical Health andWellness Services (Specification No. 25­104) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withO2X Human Performance, LLC to provide on­site physical health and wellnessservices in an amount not to exceed $215,000, for a one­year term beginningSeptember 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX).12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a fourth amendmentto the agreement with Siemens Industry, Inc. for the installation of additional securitycamera infrastructure on Bristol Street and extending the agreement for an additional two (2) month period from November 1, 2025 through December 31, 2025, in the additional amount of $42,274 for a total aggregate amount not to exceed $3,462,144 (Agreement No. A­2025­XXX). 13.Agreement with Immigrant Defenders Law Center for Immigration Legal Defense Services (Specification No. 24­137) (General Fund) Department(s): City Manager’s Office Recommended Action: Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents in the amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions for two, one­year extensions at an amount of $250,000 per extension, for a total aggregate amount not to exceed $750,000 over a three­year period (Agreement No. A­2025­XXX). 14.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­ year extension. (Agreement No. A­2025­XXX) (related to Housing Authority Agenda Item No. 3) 15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial, Grant Monitoring, Administrative, and Technical Support Services for the CDBG, HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­ 076A) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an agreement with MDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring, administrative, and technical support services for the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three­year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Agreement No. A­2025­XXX). 16.Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A­2025­XXX). 17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24­6600) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol­ Tolliver Street Urban Greening Project. 18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 9 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code:Three (3) Matters [Personnel Complaints]4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Peter BrownEmployee Organizations:Service Employees International Union, Full­Time Employees Unit (SEIU­FT)Service Employees International Union, Part­Time Non­Civil Service EmployeesUnit (SEIU­PTNCS)5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Executive Director of Human ResourcesEmployee Organizations:Confidential Association of Santa Ana (CASA)Santa Ana Middle Management / Administrative Management Association(SAMA)Santa Ana Police Management Association (PMA)RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Miguel Hernandez, OCCCOADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex RoboticsWorld Championship Participants for Outstanding Academic Accomplishments2.Certificates of Recognition presented by Councilmember Bacerra recognizingSaddleback High School Students for Outstanding Contributions to the Community3.Certificates of Recognition presented by Councilmember Lopez recognizing the LitLeague for Outstanding Contributions to the Community4.Proclamation presented by Councilmember Hernandez to the Guzman Familydeclaring August 2025 as Chicano Heritage MonthCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 5 through 20 and waive reading of all resolutionsand ordinances. 5.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.6.Minutes from the Regular Meeting of August 5, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­LargeRepresentative to the Rental Housing Board for a Partial Term Expiring in 2027Department(s): City Clerk’s OfficeRecommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as anat­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes).8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Worksand up to $500,000 for Public Works Authorized by the City Manager as Permitted byCharter Section 421Department(s): Finance and Management ServicesRecommended Action: Receive and file Quarterly Report of Contracts entered intobetween April 1, 2025 to June 30, 2025.9.Receive and File Quarterly Report of Investments as of June 30, 2025Department(s): Finance and Management ServicesRecommended Action: Receive and file.10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25Department(s): Police DepartmentRecommended Action: 1. Receive and file the Santa Ana Police Department’sAnnual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 forexisting equipment.2. Review and affirm Santa Ana City Ordinance No. NS­3020.11.Agreement with O2X Human Performance, LLC for On­Site Physical Health andWellness Services (Specification No. 25­104) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withO2X Human Performance, LLC to provide on­site physical health and wellnessservices in an amount not to exceed $215,000, for a one­year term beginningSeptember 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX).12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a fourth amendmentto the agreement with Siemens Industry, Inc. for the installation of additional securitycamera infrastructure on Bristol Street and extending the agreement for an additionaltwo (2) month period from November 1, 2025 through December 31, 2025, in theadditional amount of $42,274 for a total aggregate amount not to exceed $3,462,144(Agreement No. A­2025­XXX).13.Agreement with Immigrant Defenders Law Center for Immigration Legal DefenseServices (Specification No. 24­137) (General Fund)Department(s): City Manager’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withImmigrant Defenders Law Center to provide immigration legal defense services toSanta Ana residents in the amount of $250,000 for the term of August 19, 2025 toAugust 18, 2026, with provisions for two, one­year extensions at an amount of$250,000 per extension, for a total aggregate amount not to exceed $750,000 over athree­year period (Agreement No. A­2025­XXX).14.Agreement between the City of Santa Ana, the Housing Authority of the City of SantaAna, and Orangewood Foundation for Services Coordination for Transitional AgeYouth and Former Foster Youth (Specification No. 25­057A)Department(s): Community Development AgencyRecommended Action: Approve and authorize the execution of an agreementbetween the City of Santa Ana, the Housing Authority of the City of Santa Ana, andOrangewood Foundation to provide services coordination for transitional age youthand former foster youth, aged 18 through 24, who are experiencing homelessness orat risk of homelessness and who have been matched with a Foster Youth toIndependence voucher, in an amount not to exceed $632,839, for a three­year termbeginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to Housing Authority AgendaItem No. 3)15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial,Grant Monitoring, Administrative, and Technical Support Services for the CDBG,HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­076A)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withMDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring,administrative, and technical support services for the Community Development BlockGrant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three­year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Agreement No. A­2025­XXX). 16.Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A­2025­XXX). 17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24­6600) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 ­Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol­ Tolliver Street Urban Greening Project. 18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non­General Fund) Department(s): Public Works Agency Recommended Action: Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 10 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code:Three (3) Matters [Personnel Complaints]4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Peter BrownEmployee Organizations:Service Employees International Union, Full­Time Employees Unit (SEIU­FT)Service Employees International Union, Part­Time Non­Civil Service EmployeesUnit (SEIU­PTNCS)5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Executive Director of Human ResourcesEmployee Organizations:Confidential Association of Santa Ana (CASA)Santa Ana Middle Management / Administrative Management Association(SAMA)Santa Ana Police Management Association (PMA)RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Miguel Hernandez, OCCCOADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex RoboticsWorld Championship Participants for Outstanding Academic Accomplishments2.Certificates of Recognition presented by Councilmember Bacerra recognizingSaddleback High School Students for Outstanding Contributions to the Community3.Certificates of Recognition presented by Councilmember Lopez recognizing the LitLeague for Outstanding Contributions to the Community4.Proclamation presented by Councilmember Hernandez to the Guzman Familydeclaring August 2025 as Chicano Heritage MonthCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 5 through 20 and waive reading of all resolutionsand ordinances. 5.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.6.Minutes from the Regular Meeting of August 5, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­LargeRepresentative to the Rental Housing Board for a Partial Term Expiring in 2027Department(s): City Clerk’s OfficeRecommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as anat­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes).8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Worksand up to $500,000 for Public Works Authorized by the City Manager as Permitted byCharter Section 421Department(s): Finance and Management ServicesRecommended Action: Receive and file Quarterly Report of Contracts entered intobetween April 1, 2025 to June 30, 2025.9.Receive and File Quarterly Report of Investments as of June 30, 2025Department(s): Finance and Management ServicesRecommended Action: Receive and file.10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25Department(s): Police DepartmentRecommended Action: 1. Receive and file the Santa Ana Police Department’sAnnual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 forexisting equipment.2. Review and affirm Santa Ana City Ordinance No. NS­3020.11.Agreement with O2X Human Performance, LLC for On­Site Physical Health andWellness Services (Specification No. 25­104) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withO2X Human Performance, LLC to provide on­site physical health and wellnessservices in an amount not to exceed $215,000, for a one­year term beginningSeptember 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX).12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a fourth amendmentto the agreement with Siemens Industry, Inc. for the installation of additional securitycamera infrastructure on Bristol Street and extending the agreement for an additionaltwo (2) month period from November 1, 2025 through December 31, 2025, in theadditional amount of $42,274 for a total aggregate amount not to exceed $3,462,144(Agreement No. A­2025­XXX).13.Agreement with Immigrant Defenders Law Center for Immigration Legal DefenseServices (Specification No. 24­137) (General Fund)Department(s): City Manager’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withImmigrant Defenders Law Center to provide immigration legal defense services toSanta Ana residents in the amount of $250,000 for the term of August 19, 2025 toAugust 18, 2026, with provisions for two, one­year extensions at an amount of$250,000 per extension, for a total aggregate amount not to exceed $750,000 over athree­year period (Agreement No. A­2025­XXX).14.Agreement between the City of Santa Ana, the Housing Authority of the City of SantaAna, and Orangewood Foundation for Services Coordination for Transitional AgeYouth and Former Foster Youth (Specification No. 25­057A)Department(s): Community Development AgencyRecommended Action: Approve and authorize the execution of an agreementbetween the City of Santa Ana, the Housing Authority of the City of Santa Ana, andOrangewood Foundation to provide services coordination for transitional age youthand former foster youth, aged 18 through 24, who are experiencing homelessness orat risk of homelessness and who have been matched with a Foster Youth toIndependence voucher, in an amount not to exceed $632,839, for a three­year termbeginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to Housing Authority AgendaItem No. 3)15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial,Grant Monitoring, Administrative, and Technical Support Services for the CDBG,HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­076A)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withMDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring,administrative, and technical support services for the Community Development BlockGrant, HOME Investment Partnerships Program, and Emergency Solutions GrantProgram in an amount not to exceed $300,000 over a three­year period, beginningAugust 19, 2025 and expiring June 30, 2028, with the option for an extension(Agreement No. A­2025­XXX).16.Agreement with KABOOM! to Provide Updated Playground Equipment at SandpointeParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to approve a community partneragreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park inthe amount of $8,500 (Agreement No. A­2025­XXX).17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add$115,000 in Residential Development District 4 ­Acquisition and Developmentfunds and $176,000 in Community Development Block Grant Funds for a New TotalConstruction Delivery Cost of $4,872,808 and Change Order to add $115,000 to anExisting Construction Contract with Legion Contractors, Inc., for the Construction ofthe Basketball Court at the Project (Project No. 24­6600) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Bristol­Tolliver StreetUrban Greening Project Cost Analysis to add $115,000 in Residential DevelopmentDistrict 4 ­Acquisition and Development funds, and $176,000 in CommunityDevelopment Block Grant funds for a new total construction delivery cost of$4,872,808.2. Approve a Change Order to add $115,000 to an existing construction contract withLegion Contractors, Inc., for the construction of the basketball court at the Bristol­Tolliver Street Urban Greening Project.18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, andMaintenance Services (General Fund & Non­General Fund)Department(s): Public Works AgencyRecommended Action: Approve service agreements with Viking AutomaticSprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security,HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm andsprinkler systems inspection, repair, and maintenance services for shared aggregate not­to­exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two­year extension (Core Agreement No. A­2025­XXX). 19.Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right­of­Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26­6423) (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right­of­way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A­2025­XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services­Professional expenditure account (No. 05317021­62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002­57000) (Requires five affirmative votes). 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. 20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K­9 Department(s): Police Department Recommended Action: 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K­9. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K­9 in the amount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 11 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code:Three (3) Matters [Personnel Complaints]4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Peter BrownEmployee Organizations:Service Employees International Union, Full­Time Employees Unit (SEIU­FT)Service Employees International Union, Part­Time Non­Civil Service EmployeesUnit (SEIU­PTNCS)5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Executive Director of Human ResourcesEmployee Organizations:Confidential Association of Santa Ana (CASA)Santa Ana Middle Management / Administrative Management Association(SAMA)Santa Ana Police Management Association (PMA)RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Miguel Hernandez, OCCCOADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex RoboticsWorld Championship Participants for Outstanding Academic Accomplishments2.Certificates of Recognition presented by Councilmember Bacerra recognizingSaddleback High School Students for Outstanding Contributions to the Community3.Certificates of Recognition presented by Councilmember Lopez recognizing the LitLeague for Outstanding Contributions to the Community4.Proclamation presented by Councilmember Hernandez to the Guzman Familydeclaring August 2025 as Chicano Heritage MonthCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 5 through 20 and waive reading of all resolutionsand ordinances. 5.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.6.Minutes from the Regular Meeting of August 5, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­LargeRepresentative to the Rental Housing Board for a Partial Term Expiring in 2027Department(s): City Clerk’s OfficeRecommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as anat­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes).8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Worksand up to $500,000 for Public Works Authorized by the City Manager as Permitted byCharter Section 421Department(s): Finance and Management ServicesRecommended Action: Receive and file Quarterly Report of Contracts entered intobetween April 1, 2025 to June 30, 2025.9.Receive and File Quarterly Report of Investments as of June 30, 2025Department(s): Finance and Management ServicesRecommended Action: Receive and file.10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25Department(s): Police DepartmentRecommended Action: 1. Receive and file the Santa Ana Police Department’sAnnual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 forexisting equipment.2. Review and affirm Santa Ana City Ordinance No. NS­3020.11.Agreement with O2X Human Performance, LLC for On­Site Physical Health andWellness Services (Specification No. 25­104) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withO2X Human Performance, LLC to provide on­site physical health and wellnessservices in an amount not to exceed $215,000, for a one­year term beginningSeptember 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX).12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a fourth amendmentto the agreement with Siemens Industry, Inc. for the installation of additional securitycamera infrastructure on Bristol Street and extending the agreement for an additionaltwo (2) month period from November 1, 2025 through December 31, 2025, in theadditional amount of $42,274 for a total aggregate amount not to exceed $3,462,144(Agreement No. A­2025­XXX).13.Agreement with Immigrant Defenders Law Center for Immigration Legal DefenseServices (Specification No. 24­137) (General Fund)Department(s): City Manager’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withImmigrant Defenders Law Center to provide immigration legal defense services toSanta Ana residents in the amount of $250,000 for the term of August 19, 2025 toAugust 18, 2026, with provisions for two, one­year extensions at an amount of$250,000 per extension, for a total aggregate amount not to exceed $750,000 over athree­year period (Agreement No. A­2025­XXX).14.Agreement between the City of Santa Ana, the Housing Authority of the City of SantaAna, and Orangewood Foundation for Services Coordination for Transitional AgeYouth and Former Foster Youth (Specification No. 25­057A)Department(s): Community Development AgencyRecommended Action: Approve and authorize the execution of an agreementbetween the City of Santa Ana, the Housing Authority of the City of Santa Ana, andOrangewood Foundation to provide services coordination for transitional age youthand former foster youth, aged 18 through 24, who are experiencing homelessness orat risk of homelessness and who have been matched with a Foster Youth toIndependence voucher, in an amount not to exceed $632,839, for a three­year termbeginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to Housing Authority AgendaItem No. 3)15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial,Grant Monitoring, Administrative, and Technical Support Services for the CDBG,HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­076A)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withMDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring,administrative, and technical support services for the Community Development BlockGrant, HOME Investment Partnerships Program, and Emergency Solutions GrantProgram in an amount not to exceed $300,000 over a three­year period, beginningAugust 19, 2025 and expiring June 30, 2028, with the option for an extension(Agreement No. A­2025­XXX).16.Agreement with KABOOM! to Provide Updated Playground Equipment at SandpointeParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to approve a community partneragreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park inthe amount of $8,500 (Agreement No. A­2025­XXX).17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add$115,000 in Residential Development District 4 ­Acquisition and Developmentfunds and $176,000 in Community Development Block Grant Funds for a New TotalConstruction Delivery Cost of $4,872,808 and Change Order to add $115,000 to anExisting Construction Contract with Legion Contractors, Inc., for the Construction ofthe Basketball Court at the Project (Project No. 24­6600) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Bristol­Tolliver StreetUrban Greening Project Cost Analysis to add $115,000 in Residential DevelopmentDistrict 4 ­Acquisition and Development funds, and $176,000 in CommunityDevelopment Block Grant funds for a new total construction delivery cost of$4,872,808.2. Approve a Change Order to add $115,000 to an existing construction contract withLegion Contractors, Inc., for the construction of the basketball court at the Bristol­Tolliver Street Urban Greening Project.18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, andMaintenance Services (General Fund & Non­General Fund)Department(s): Public Works AgencyRecommended Action: Approve service agreements with Viking AutomaticSprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security,HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm andsprinkler systems inspection, repair, and maintenance services for shared aggregatenot­to­exceed total of $880,000 for the term beginning September 1, 2025 andexpiring August 31, 2028, with a provision for one, two­year extension (CoreAgreement No. A­2025­XXX).19.Encampment Delegated Maintenance Agreement with the California Department ofTransportation for Right­of­Way Maintenance Services and Appropriation of $400,000in Reimbursement Funding (Project No. 26­6423) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an Encampment Delegated MaintenanceAgreement with the California Department of Transportation for the City to provideencampment abatement, litter and debris removal, weed abatement, and graffitiremoval within Caltrans’ right­of­way, with Caltrans reimbursing the City up to$200,000 annually for two years through June 30, 2027 for a total amount not toexceed $400,000 (Agreement No. A­2025­XXX).2. Approve an appropriation adjustment in the amount of $400,000 to the PublicWorks Agency Services, Contract Services­Professional expenditure account (No.05317021­62300), funded by reimbursements recorded in the City Services ExpenseReimbursement revenue account (No. 05317002­57000) (Requires five affirmativevotes).3. Authorize the City Manager to execute the Agreement and any subsequent relateddocuments, including amendments and exhibits, in a form approved by the CityAttorney.20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase aRetired Santa Ana Police Department K­9Department(s): Police DepartmentRecommended Action: 1. Adopt a resolution authorizing the purchase agreementbetween Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for thesale of a retired Santa Ana Police Department K­9.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEENCORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THEPURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­92. Authorize the City Manager to execute a purchase agreement with Santa AnaPolice Corporal Ryan Johnson for the sale of a retired Police Department K­9 in theamount of $1 (Agreement No. A­2025­XXX). **END OF CONSENT CALENDAR** BUSINESS CALENDAR 21.Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency Department(s): City Clerk’s Office Recommended Action: 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items. 22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025­2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 12 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code:Three (3) Matters [Personnel Complaints]4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Peter BrownEmployee Organizations:Service Employees International Union, Full­Time Employees Unit (SEIU­FT)Service Employees International Union, Part­Time Non­Civil Service EmployeesUnit (SEIU­PTNCS)5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Executive Director of Human ResourcesEmployee Organizations:Confidential Association of Santa Ana (CASA)Santa Ana Middle Management / Administrative Management Association(SAMA)Santa Ana Police Management Association (PMA)RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Miguel Hernandez, OCCCOADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex RoboticsWorld Championship Participants for Outstanding Academic Accomplishments2.Certificates of Recognition presented by Councilmember Bacerra recognizingSaddleback High School Students for Outstanding Contributions to the Community3.Certificates of Recognition presented by Councilmember Lopez recognizing the LitLeague for Outstanding Contributions to the Community4.Proclamation presented by Councilmember Hernandez to the Guzman Familydeclaring August 2025 as Chicano Heritage MonthCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 5 through 20 and waive reading of all resolutionsand ordinances. 5.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.6.Minutes from the Regular Meeting of August 5, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­LargeRepresentative to the Rental Housing Board for a Partial Term Expiring in 2027Department(s): City Clerk’s OfficeRecommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as anat­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes).8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Worksand up to $500,000 for Public Works Authorized by the City Manager as Permitted byCharter Section 421Department(s): Finance and Management ServicesRecommended Action: Receive and file Quarterly Report of Contracts entered intobetween April 1, 2025 to June 30, 2025.9.Receive and File Quarterly Report of Investments as of June 30, 2025Department(s): Finance and Management ServicesRecommended Action: Receive and file.10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25Department(s): Police DepartmentRecommended Action: 1. Receive and file the Santa Ana Police Department’sAnnual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 forexisting equipment.2. Review and affirm Santa Ana City Ordinance No. NS­3020.11.Agreement with O2X Human Performance, LLC for On­Site Physical Health andWellness Services (Specification No. 25­104) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withO2X Human Performance, LLC to provide on­site physical health and wellnessservices in an amount not to exceed $215,000, for a one­year term beginningSeptember 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX).12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a fourth amendmentto the agreement with Siemens Industry, Inc. for the installation of additional securitycamera infrastructure on Bristol Street and extending the agreement for an additionaltwo (2) month period from November 1, 2025 through December 31, 2025, in theadditional amount of $42,274 for a total aggregate amount not to exceed $3,462,144(Agreement No. A­2025­XXX).13.Agreement with Immigrant Defenders Law Center for Immigration Legal DefenseServices (Specification No. 24­137) (General Fund)Department(s): City Manager’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withImmigrant Defenders Law Center to provide immigration legal defense services toSanta Ana residents in the amount of $250,000 for the term of August 19, 2025 toAugust 18, 2026, with provisions for two, one­year extensions at an amount of$250,000 per extension, for a total aggregate amount not to exceed $750,000 over athree­year period (Agreement No. A­2025­XXX).14.Agreement between the City of Santa Ana, the Housing Authority of the City of SantaAna, and Orangewood Foundation for Services Coordination for Transitional AgeYouth and Former Foster Youth (Specification No. 25­057A)Department(s): Community Development AgencyRecommended Action: Approve and authorize the execution of an agreementbetween the City of Santa Ana, the Housing Authority of the City of Santa Ana, andOrangewood Foundation to provide services coordination for transitional age youthand former foster youth, aged 18 through 24, who are experiencing homelessness orat risk of homelessness and who have been matched with a Foster Youth toIndependence voucher, in an amount not to exceed $632,839, for a three­year termbeginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to Housing Authority AgendaItem No. 3)15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial,Grant Monitoring, Administrative, and Technical Support Services for the CDBG,HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­076A)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withMDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring,administrative, and technical support services for the Community Development BlockGrant, HOME Investment Partnerships Program, and Emergency Solutions GrantProgram in an amount not to exceed $300,000 over a three­year period, beginningAugust 19, 2025 and expiring June 30, 2028, with the option for an extension(Agreement No. A­2025­XXX).16.Agreement with KABOOM! to Provide Updated Playground Equipment at SandpointeParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to approve a community partneragreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park inthe amount of $8,500 (Agreement No. A­2025­XXX).17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add$115,000 in Residential Development District 4 ­Acquisition and Developmentfunds and $176,000 in Community Development Block Grant Funds for a New TotalConstruction Delivery Cost of $4,872,808 and Change Order to add $115,000 to anExisting Construction Contract with Legion Contractors, Inc., for the Construction ofthe Basketball Court at the Project (Project No. 24­6600) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Bristol­Tolliver StreetUrban Greening Project Cost Analysis to add $115,000 in Residential DevelopmentDistrict 4 ­Acquisition and Development funds, and $176,000 in CommunityDevelopment Block Grant funds for a new total construction delivery cost of$4,872,808.2. Approve a Change Order to add $115,000 to an existing construction contract withLegion Contractors, Inc., for the construction of the basketball court at the Bristol­Tolliver Street Urban Greening Project.18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, andMaintenance Services (General Fund & Non­General Fund)Department(s): Public Works AgencyRecommended Action: Approve service agreements with Viking AutomaticSprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security,HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm andsprinkler systems inspection, repair, and maintenance services for shared aggregatenot­to­exceed total of $880,000 for the term beginning September 1, 2025 andexpiring August 31, 2028, with a provision for one, two­year extension (CoreAgreement No. A­2025­XXX).19.Encampment Delegated Maintenance Agreement with the California Department ofTransportation for Right­of­Way Maintenance Services and Appropriation of $400,000in Reimbursement Funding (Project No. 26­6423) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an Encampment Delegated MaintenanceAgreement with the California Department of Transportation for the City to provideencampment abatement, litter and debris removal, weed abatement, and graffitiremoval within Caltrans’ right­of­way, with Caltrans reimbursing the City up to$200,000 annually for two years through June 30, 2027 for a total amount not toexceed $400,000 (Agreement No. A­2025­XXX).2. Approve an appropriation adjustment in the amount of $400,000 to the PublicWorks Agency Services, Contract Services­Professional expenditure account (No.05317021­62300), funded by reimbursements recorded in the City Services ExpenseReimbursement revenue account (No. 05317002­57000) (Requires five affirmativevotes).3. Authorize the City Manager to execute the Agreement and any subsequent relateddocuments, including amendments and exhibits, in a form approved by the CityAttorney.20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase aRetired Santa Ana Police Department K­9Department(s): Police DepartmentRecommended Action: 1. Adopt a resolution authorizing the purchase agreementbetween Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for thesale of a retired Santa Ana Police Department K­9.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEENCORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THEPURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­92. Authorize the City Manager to execute a purchase agreement with Santa AnaPolice Corporal Ryan Johnson for the sale of a retired Police Department K­9 in theamount of $1 (Agreement No. A­2025­XXX).**END OF CONSENT CALENDAR**BUSINESS CALENDAR21.Nominate and Appoint a Representative to the Upper Newport Bay WatershedExecutive Committee and an Alternate to the Santa Ana River Flood ProtectionAgencyDepartment(s): City Clerk’s OfficeRecommended Action: 1. Nominate and appoint a representative to the UpperNewport Bay Watershed Executive Committee.2. Nominate and appoint an alternate to the Santa Ana River Flood ProtectionAgency.**END OF BUSINESS CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and OrdinanceAmendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8(Buildings and Structures) of the Santa Ana Municipal Code relating to Group HomesAnd Land Use Definitions and a Resolution to Amend the Miscellaneous FeesSchedule for the Fiscal Year 2025­2026 to Establish Planning and Building AgencyReview Fees for Group Home Special Use Permit Applications and Group HomeOperator’s Permit ApplicationsLegal notice published in the OC Reporter on August 8, 2025.Department(s): Planning and Building AgencyRecommended Action: 1. Adopt an ordinance approving Zoning OrdinanceAmendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend severalsections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings andStructures) of the Santa Ana Municipal Code (SAMC) relating to the location,licensing, permitting, and operational requirements for group homes and land usedefinitions.ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING)AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANAMUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT 23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame Signs Legal notice published in the OC Reporter on August 8, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt an ordinance approving Zoning Ordinance Amendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A­frame signs.  ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) 24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. Department(s): Planning and Building Agency Recommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor­Controller, County of Orange. RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 13 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code:Three (3) Matters [Personnel Complaints]4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Peter BrownEmployee Organizations:Service Employees International Union, Full­Time Employees Unit (SEIU­FT)Service Employees International Union, Part­Time Non­Civil Service EmployeesUnit (SEIU­PTNCS)5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Executive Director of Human ResourcesEmployee Organizations:Confidential Association of Santa Ana (CASA)Santa Ana Middle Management / Administrative Management Association(SAMA)Santa Ana Police Management Association (PMA)RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Miguel Hernandez, OCCCOADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex RoboticsWorld Championship Participants for Outstanding Academic Accomplishments2.Certificates of Recognition presented by Councilmember Bacerra recognizingSaddleback High School Students for Outstanding Contributions to the Community3.Certificates of Recognition presented by Councilmember Lopez recognizing the LitLeague for Outstanding Contributions to the Community4.Proclamation presented by Councilmember Hernandez to the Guzman Familydeclaring August 2025 as Chicano Heritage MonthCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 5 through 20 and waive reading of all resolutionsand ordinances. 5.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.6.Minutes from the Regular Meeting of August 5, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­LargeRepresentative to the Rental Housing Board for a Partial Term Expiring in 2027Department(s): City Clerk’s OfficeRecommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as anat­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes).8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Worksand up to $500,000 for Public Works Authorized by the City Manager as Permitted byCharter Section 421Department(s): Finance and Management ServicesRecommended Action: Receive and file Quarterly Report of Contracts entered intobetween April 1, 2025 to June 30, 2025.9.Receive and File Quarterly Report of Investments as of June 30, 2025Department(s): Finance and Management ServicesRecommended Action: Receive and file.10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25Department(s): Police DepartmentRecommended Action: 1. Receive and file the Santa Ana Police Department’sAnnual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 forexisting equipment.2. Review and affirm Santa Ana City Ordinance No. NS­3020.11.Agreement with O2X Human Performance, LLC for On­Site Physical Health andWellness Services (Specification No. 25­104) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withO2X Human Performance, LLC to provide on­site physical health and wellnessservices in an amount not to exceed $215,000, for a one­year term beginningSeptember 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX).12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a fourth amendmentto the agreement with Siemens Industry, Inc. for the installation of additional securitycamera infrastructure on Bristol Street and extending the agreement for an additionaltwo (2) month period from November 1, 2025 through December 31, 2025, in theadditional amount of $42,274 for a total aggregate amount not to exceed $3,462,144(Agreement No. A­2025­XXX).13.Agreement with Immigrant Defenders Law Center for Immigration Legal DefenseServices (Specification No. 24­137) (General Fund)Department(s): City Manager’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withImmigrant Defenders Law Center to provide immigration legal defense services toSanta Ana residents in the amount of $250,000 for the term of August 19, 2025 toAugust 18, 2026, with provisions for two, one­year extensions at an amount of$250,000 per extension, for a total aggregate amount not to exceed $750,000 over athree­year period (Agreement No. A­2025­XXX).14.Agreement between the City of Santa Ana, the Housing Authority of the City of SantaAna, and Orangewood Foundation for Services Coordination for Transitional AgeYouth and Former Foster Youth (Specification No. 25­057A)Department(s): Community Development AgencyRecommended Action: Approve and authorize the execution of an agreementbetween the City of Santa Ana, the Housing Authority of the City of Santa Ana, andOrangewood Foundation to provide services coordination for transitional age youthand former foster youth, aged 18 through 24, who are experiencing homelessness orat risk of homelessness and who have been matched with a Foster Youth toIndependence voucher, in an amount not to exceed $632,839, for a three­year termbeginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to Housing Authority AgendaItem No. 3)15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial,Grant Monitoring, Administrative, and Technical Support Services for the CDBG,HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­076A)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withMDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring,administrative, and technical support services for the Community Development BlockGrant, HOME Investment Partnerships Program, and Emergency Solutions GrantProgram in an amount not to exceed $300,000 over a three­year period, beginningAugust 19, 2025 and expiring June 30, 2028, with the option for an extension(Agreement No. A­2025­XXX).16.Agreement with KABOOM! to Provide Updated Playground Equipment at SandpointeParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to approve a community partneragreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park inthe amount of $8,500 (Agreement No. A­2025­XXX).17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add$115,000 in Residential Development District 4 ­Acquisition and Developmentfunds and $176,000 in Community Development Block Grant Funds for a New TotalConstruction Delivery Cost of $4,872,808 and Change Order to add $115,000 to anExisting Construction Contract with Legion Contractors, Inc., for the Construction ofthe Basketball Court at the Project (Project No. 24­6600) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Bristol­Tolliver StreetUrban Greening Project Cost Analysis to add $115,000 in Residential DevelopmentDistrict 4 ­Acquisition and Development funds, and $176,000 in CommunityDevelopment Block Grant funds for a new total construction delivery cost of$4,872,808.2. Approve a Change Order to add $115,000 to an existing construction contract withLegion Contractors, Inc., for the construction of the basketball court at the Bristol­Tolliver Street Urban Greening Project.18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, andMaintenance Services (General Fund & Non­General Fund)Department(s): Public Works AgencyRecommended Action: Approve service agreements with Viking AutomaticSprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security,HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm andsprinkler systems inspection, repair, and maintenance services for shared aggregatenot­to­exceed total of $880,000 for the term beginning September 1, 2025 andexpiring August 31, 2028, with a provision for one, two­year extension (CoreAgreement No. A­2025­XXX).19.Encampment Delegated Maintenance Agreement with the California Department ofTransportation for Right­of­Way Maintenance Services and Appropriation of $400,000in Reimbursement Funding (Project No. 26­6423) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an Encampment Delegated MaintenanceAgreement with the California Department of Transportation for the City to provideencampment abatement, litter and debris removal, weed abatement, and graffitiremoval within Caltrans’ right­of­way, with Caltrans reimbursing the City up to$200,000 annually for two years through June 30, 2027 for a total amount not toexceed $400,000 (Agreement No. A­2025­XXX).2. Approve an appropriation adjustment in the amount of $400,000 to the PublicWorks Agency Services, Contract Services­Professional expenditure account (No.05317021­62300), funded by reimbursements recorded in the City Services ExpenseReimbursement revenue account (No. 05317002­57000) (Requires five affirmativevotes).3. Authorize the City Manager to execute the Agreement and any subsequent relateddocuments, including amendments and exhibits, in a form approved by the CityAttorney.20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase aRetired Santa Ana Police Department K­9Department(s): Police DepartmentRecommended Action: 1. Adopt a resolution authorizing the purchase agreementbetween Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for thesale of a retired Santa Ana Police Department K­9.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEENCORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THEPURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­92. Authorize the City Manager to execute a purchase agreement with Santa AnaPolice Corporal Ryan Johnson for the sale of a retired Police Department K­9 in theamount of $1 (Agreement No. A­2025­XXX).**END OF CONSENT CALENDAR**BUSINESS CALENDAR21.Nominate and Appoint a Representative to the Upper Newport Bay WatershedExecutive Committee and an Alternate to the Santa Ana River Flood ProtectionAgencyDepartment(s): City Clerk’s OfficeRecommended Action: 1. Nominate and appoint a representative to the UpperNewport Bay Watershed Executive Committee.2. Nominate and appoint an alternate to the Santa Ana River Flood ProtectionAgency.**END OF BUSINESS CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and OrdinanceAmendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8(Buildings and Structures) of the Santa Ana Municipal Code relating to Group HomesAnd Land Use Definitions and a Resolution to Amend the Miscellaneous FeesSchedule for the Fiscal Year 2025­2026 to Establish Planning and Building AgencyReview Fees for Group Home Special Use Permit Applications and Group HomeOperator’s Permit ApplicationsLegal notice published in the OC Reporter on August 8, 2025.Department(s): Planning and Building AgencyRecommended Action: 1. Adopt an ordinance approving Zoning OrdinanceAmendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend severalsections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings andStructures) of the Santa Ana Municipal Code (SAMC) relating to the location,licensing, permitting, and operational requirements for group homes and land usedefinitions.ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING)AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANAMUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS,REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDINGTHE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTALQUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3),15061(C)(2), 15060(C)(3), AND/OR 15301(C)2. Adopt a resolution to establish a Group Home Special Use Permit applicationreview fee and a Group Home Operator’s Permit review fee.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIALUSE PERMIT AND A GROUP HOME OPERATOR’S PERMIT23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions ofChapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame SignsLegal notice published in the OC Reporter on August 8, 2025.Department(s): Planning and Building AgencyRecommended Action: Adopt an ordinance approving Zoning OrdinanceAmendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of theSanta Ana Municipal Code (SAMC) relating to A­frame signs. ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO.2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANAAMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANAMUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTIONTO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT(CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND15061(b)(3)24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to theAbatement of Dangerous and Abandoned BuildingsLegal notice published in the OC Reporter and mailed on August 6, 2025.Department(s): Planning and Building AgencyRecommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025Dangerous and Abandoned Building Program Report and authorize the transmittal ofuncollected charges incurred by the City related to the abatement of dangerous andabandoned buildings to the office of Auditor­Controller, County of Orange.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/ORDEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE COUNCILMEMBER REQUESTED ITEMS 25.Discuss and Consider Directing the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin Vazquez CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Ordinance Revisions 2. Zoning Code Update – Study Session 3. The Village Specific Plan – Public Hearing POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 14 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code:Three (3) Matters [Personnel Complaints]4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Peter BrownEmployee Organizations:Service Employees International Union, Full­Time Employees Unit (SEIU­FT)Service Employees International Union, Part­Time Non­Civil Service EmployeesUnit (SEIU­PTNCS)5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Executive Director of Human ResourcesEmployee Organizations:Confidential Association of Santa Ana (CASA)Santa Ana Middle Management / Administrative Management Association(SAMA)Santa Ana Police Management Association (PMA)RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Miguel Hernandez, OCCCOADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex RoboticsWorld Championship Participants for Outstanding Academic Accomplishments2.Certificates of Recognition presented by Councilmember Bacerra recognizingSaddleback High School Students for Outstanding Contributions to the Community3.Certificates of Recognition presented by Councilmember Lopez recognizing the LitLeague for Outstanding Contributions to the Community4.Proclamation presented by Councilmember Hernandez to the Guzman Familydeclaring August 2025 as Chicano Heritage MonthCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 5 through 20 and waive reading of all resolutionsand ordinances. 5.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.6.Minutes from the Regular Meeting of August 5, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­LargeRepresentative to the Rental Housing Board for a Partial Term Expiring in 2027Department(s): City Clerk’s OfficeRecommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as anat­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes).8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Worksand up to $500,000 for Public Works Authorized by the City Manager as Permitted byCharter Section 421Department(s): Finance and Management ServicesRecommended Action: Receive and file Quarterly Report of Contracts entered intobetween April 1, 2025 to June 30, 2025.9.Receive and File Quarterly Report of Investments as of June 30, 2025Department(s): Finance and Management ServicesRecommended Action: Receive and file.10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25Department(s): Police DepartmentRecommended Action: 1. Receive and file the Santa Ana Police Department’sAnnual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 forexisting equipment.2. Review and affirm Santa Ana City Ordinance No. NS­3020.11.Agreement with O2X Human Performance, LLC for On­Site Physical Health andWellness Services (Specification No. 25­104) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withO2X Human Performance, LLC to provide on­site physical health and wellnessservices in an amount not to exceed $215,000, for a one­year term beginningSeptember 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX).12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a fourth amendmentto the agreement with Siemens Industry, Inc. for the installation of additional securitycamera infrastructure on Bristol Street and extending the agreement for an additionaltwo (2) month period from November 1, 2025 through December 31, 2025, in theadditional amount of $42,274 for a total aggregate amount not to exceed $3,462,144(Agreement No. A­2025­XXX).13.Agreement with Immigrant Defenders Law Center for Immigration Legal DefenseServices (Specification No. 24­137) (General Fund)Department(s): City Manager’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withImmigrant Defenders Law Center to provide immigration legal defense services toSanta Ana residents in the amount of $250,000 for the term of August 19, 2025 toAugust 18, 2026, with provisions for two, one­year extensions at an amount of$250,000 per extension, for a total aggregate amount not to exceed $750,000 over athree­year period (Agreement No. A­2025­XXX).14.Agreement between the City of Santa Ana, the Housing Authority of the City of SantaAna, and Orangewood Foundation for Services Coordination for Transitional AgeYouth and Former Foster Youth (Specification No. 25­057A)Department(s): Community Development AgencyRecommended Action: Approve and authorize the execution of an agreementbetween the City of Santa Ana, the Housing Authority of the City of Santa Ana, andOrangewood Foundation to provide services coordination for transitional age youthand former foster youth, aged 18 through 24, who are experiencing homelessness orat risk of homelessness and who have been matched with a Foster Youth toIndependence voucher, in an amount not to exceed $632,839, for a three­year termbeginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to Housing Authority AgendaItem No. 3)15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial,Grant Monitoring, Administrative, and Technical Support Services for the CDBG,HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­076A)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withMDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring,administrative, and technical support services for the Community Development BlockGrant, HOME Investment Partnerships Program, and Emergency Solutions GrantProgram in an amount not to exceed $300,000 over a three­year period, beginningAugust 19, 2025 and expiring June 30, 2028, with the option for an extension(Agreement No. A­2025­XXX).16.Agreement with KABOOM! to Provide Updated Playground Equipment at SandpointeParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to approve a community partneragreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park inthe amount of $8,500 (Agreement No. A­2025­XXX).17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add$115,000 in Residential Development District 4 ­Acquisition and Developmentfunds and $176,000 in Community Development Block Grant Funds for a New TotalConstruction Delivery Cost of $4,872,808 and Change Order to add $115,000 to anExisting Construction Contract with Legion Contractors, Inc., for the Construction ofthe Basketball Court at the Project (Project No. 24­6600) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Bristol­Tolliver StreetUrban Greening Project Cost Analysis to add $115,000 in Residential DevelopmentDistrict 4 ­Acquisition and Development funds, and $176,000 in CommunityDevelopment Block Grant funds for a new total construction delivery cost of$4,872,808.2. Approve a Change Order to add $115,000 to an existing construction contract withLegion Contractors, Inc., for the construction of the basketball court at the Bristol­Tolliver Street Urban Greening Project.18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, andMaintenance Services (General Fund & Non­General Fund)Department(s): Public Works AgencyRecommended Action: Approve service agreements with Viking AutomaticSprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security,HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm andsprinkler systems inspection, repair, and maintenance services for shared aggregatenot­to­exceed total of $880,000 for the term beginning September 1, 2025 andexpiring August 31, 2028, with a provision for one, two­year extension (CoreAgreement No. A­2025­XXX).19.Encampment Delegated Maintenance Agreement with the California Department ofTransportation for Right­of­Way Maintenance Services and Appropriation of $400,000in Reimbursement Funding (Project No. 26­6423) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an Encampment Delegated MaintenanceAgreement with the California Department of Transportation for the City to provideencampment abatement, litter and debris removal, weed abatement, and graffitiremoval within Caltrans’ right­of­way, with Caltrans reimbursing the City up to$200,000 annually for two years through June 30, 2027 for a total amount not toexceed $400,000 (Agreement No. A­2025­XXX).2. Approve an appropriation adjustment in the amount of $400,000 to the PublicWorks Agency Services, Contract Services­Professional expenditure account (No.05317021­62300), funded by reimbursements recorded in the City Services ExpenseReimbursement revenue account (No. 05317002­57000) (Requires five affirmativevotes).3. Authorize the City Manager to execute the Agreement and any subsequent relateddocuments, including amendments and exhibits, in a form approved by the CityAttorney.20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase aRetired Santa Ana Police Department K­9Department(s): Police DepartmentRecommended Action: 1. Adopt a resolution authorizing the purchase agreementbetween Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for thesale of a retired Santa Ana Police Department K­9.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEENCORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THEPURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­92. Authorize the City Manager to execute a purchase agreement with Santa AnaPolice Corporal Ryan Johnson for the sale of a retired Police Department K­9 in theamount of $1 (Agreement No. A­2025­XXX).**END OF CONSENT CALENDAR**BUSINESS CALENDAR21.Nominate and Appoint a Representative to the Upper Newport Bay WatershedExecutive Committee and an Alternate to the Santa Ana River Flood ProtectionAgencyDepartment(s): City Clerk’s OfficeRecommended Action: 1. Nominate and appoint a representative to the UpperNewport Bay Watershed Executive Committee.2. Nominate and appoint an alternate to the Santa Ana River Flood ProtectionAgency.**END OF BUSINESS CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and OrdinanceAmendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8(Buildings and Structures) of the Santa Ana Municipal Code relating to Group HomesAnd Land Use Definitions and a Resolution to Amend the Miscellaneous FeesSchedule for the Fiscal Year 2025­2026 to Establish Planning and Building AgencyReview Fees for Group Home Special Use Permit Applications and Group HomeOperator’s Permit ApplicationsLegal notice published in the OC Reporter on August 8, 2025.Department(s): Planning and Building AgencyRecommended Action: 1. Adopt an ordinance approving Zoning OrdinanceAmendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend severalsections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings andStructures) of the Santa Ana Municipal Code (SAMC) relating to the location,licensing, permitting, and operational requirements for group homes and land usedefinitions.ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING)AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANAMUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS,REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDINGTHE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTALQUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3),15061(C)(2), 15060(C)(3), AND/OR 15301(C)2. Adopt a resolution to establish a Group Home Special Use Permit applicationreview fee and a Group Home Operator’s Permit review fee.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIALUSE PERMIT AND A GROUP HOME OPERATOR’S PERMIT23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions ofChapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame SignsLegal notice published in the OC Reporter on August 8, 2025.Department(s): Planning and Building AgencyRecommended Action: Adopt an ordinance approving Zoning OrdinanceAmendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of theSanta Ana Municipal Code (SAMC) relating to A­frame signs. ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO.2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANAAMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANAMUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTIONTO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT(CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND15061(b)(3)24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to theAbatement of Dangerous and Abandoned BuildingsLegal notice published in the OC Reporter and mailed on August 6, 2025.Department(s): Planning and Building AgencyRecommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025Dangerous and Abandoned Building Program Report and authorize the transmittal ofuncollected charges incurred by the City related to the abatement of dangerous andabandoned buildings to the office of Auditor­Controller, County of Orange.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/ORDEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLICNUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCHCOSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGECOUNTY RECORDER’S OFFICECOUNCILMEMBER REQUESTED ITEMS25.Discuss and Consider Directing the City Manager to Prepare a Resolution forConsideration Naming the PAAL Center Located on McFadden Avenue as the JoseVargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth,Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin VazquezCITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time formembers of the Council to provide a brief oral report on attendance of any regional board orcommission meeting or any conference, meeting or event attended.ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authoritymeeting.Future Items1. Police Oversight Ordinance Revisions2. Zoning Code Update – Study Session3. The Village Specific Plan – Public HearingPOSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra  Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.  CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and  ordinances. 1.Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 15 8/19/2025   City Council and Special Housing AuthorityMeeting PacketAugust 19, 2025CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanCouncilmember – Ward 1 Benjamin VazquezMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 David PenalozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Alvaro NuñezCity Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/agendas­and­minutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available onSpectrum channel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All writtencommunications received via mail two (2) hours before the scheduled start of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments, iii) publichearing item, iv) special agenda item, or v) for Housing Authority item. You may requestto speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak.   TRANSLATION SERVICES ­ Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (Spanish­to­English) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Delfina Flores Robles v. City of Santa Ana, et al, Orange County Superior Court,Case No. 30­2023­01352256­CU­PA­CJCB. JBW Enterprise, LLC v. City of Santa Ana, et al., Orange County Superior Court,Case No. 30­2025­01498020C. Kim McPeck v. City of Santa Ana, Orange County Superior Court, Case No. 30­2024­013708742.CONFERENCE WITH LEGAL COUNSEL – POTENTIAL INITIATION OF LITIGATIONpursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9:* One (1) case – Union Pacific3.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code:Three (3) Matters [Personnel Complaints]4.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Peter BrownEmployee Organizations:Service Employees International Union, Full­Time Employees Unit (SEIU­FT)Service Employees International Union, Part­Time Non­Civil Service EmployeesUnit (SEIU­PTNCS)5.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Lori Schnaider, Executive Director of Human ResourcesEmployee Organizations:Confidential Association of Santa Ana (CASA)Santa Ana Middle Management / Administrative Management Association(SAMA)Santa Ana Police Management Association (PMA)RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanMayor  Pro Tem Benjamin VazquezMayorValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Miguel Hernandez, OCCCOADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua recognizing Vex RoboticsWorld Championship Participants for Outstanding Academic Accomplishments2.Certificates of Recognition presented by Councilmember Bacerra recognizingSaddleback High School Students for Outstanding Contributions to the Community3.Certificates of Recognition presented by Councilmember Lopez recognizing the LitLeague for Outstanding Contributions to the Community4.Proclamation presented by Councilmember Hernandez to the Guzman Familydeclaring August 2025 as Chicano Heritage MonthCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 5 through 20 and waive reading of all resolutionsand ordinances. 5.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.6.Minutes from the Regular Meeting of August 5, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.7.Appoint Oscar Rodriguez Nominated by Mayor Pro Tem Vazquez as an At­LargeRepresentative to the Rental Housing Board for a Partial Term Expiring in 2027Department(s): City Clerk’s OfficeRecommended Action: Appoint Oscar Rodriguez to the Rental Housing Board as anat­large representative and administer the Oath of Office (Pursuant to SAMC Sec. 2­326(a), requires five affirmative votes).8.Receive and File Quarterly Report of Contracts up to $50,000 for Non­Public Worksand up to $500,000 for Public Works Authorized by the City Manager as Permitted byCharter Section 421Department(s): Finance and Management ServicesRecommended Action: Receive and file Quarterly Report of Contracts entered intobetween April 1, 2025 to June 30, 2025.9.Receive and File Quarterly Report of Investments as of June 30, 2025Department(s): Finance and Management ServicesRecommended Action: Receive and file.10.Annual Military Equipment Use Reports for 2022­23, 2023­24, and 2024­25Department(s): Police DepartmentRecommended Action: 1. Receive and file the Santa Ana Police Department’sAnnual Military Equipment Use reports for 2022­23, 2023­24, and 2024­25 forexisting equipment.2. Review and affirm Santa Ana City Ordinance No. NS­3020.11.Agreement with O2X Human Performance, LLC for On­Site Physical Health andWellness Services (Specification No. 25­104) (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute an agreement withO2X Human Performance, LLC to provide on­site physical health and wellnessservices in an amount not to exceed $215,000, for a one­year term beginningSeptember 1, 2025 and expiring August 31, 2026 (Agreement No. A­2025­XXX).12.Fourth Amendment to Agreement with Siemens Industry, Inc. (Non­General Fund)Department(s): Police DepartmentRecommended Action: Authorize the City Manager to execute a fourth amendmentto the agreement with Siemens Industry, Inc. for the installation of additional securitycamera infrastructure on Bristol Street and extending the agreement for an additionaltwo (2) month period from November 1, 2025 through December 31, 2025, in theadditional amount of $42,274 for a total aggregate amount not to exceed $3,462,144(Agreement No. A­2025­XXX).13.Agreement with Immigrant Defenders Law Center for Immigration Legal DefenseServices (Specification No. 24­137) (General Fund)Department(s): City Manager’s OfficeRecommended Action: Authorize the City Manager to execute an agreement withImmigrant Defenders Law Center to provide immigration legal defense services toSanta Ana residents in the amount of $250,000 for the term of August 19, 2025 toAugust 18, 2026, with provisions for two, one­year extensions at an amount of$250,000 per extension, for a total aggregate amount not to exceed $750,000 over athree­year period (Agreement No. A­2025­XXX).14.Agreement between the City of Santa Ana, the Housing Authority of the City of SantaAna, and Orangewood Foundation for Services Coordination for Transitional AgeYouth and Former Foster Youth (Specification No. 25­057A)Department(s): Community Development AgencyRecommended Action: Approve and authorize the execution of an agreementbetween the City of Santa Ana, the Housing Authority of the City of Santa Ana, andOrangewood Foundation to provide services coordination for transitional age youthand former foster youth, aged 18 through 24, who are experiencing homelessness orat risk of homelessness and who have been matched with a Foster Youth toIndependence voucher, in an amount not to exceed $632,839, for a three­year termbeginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to Housing Authority AgendaItem No. 3)15.Agreement with MDG Associates, Inc. to Provide On­Call Comprehensive Financial,Grant Monitoring, Administrative, and Technical Support Services for the CDBG,HOME, and ESG Programs (General & Non­General Funds) (Specification No. 25­076A)Department(s): Community Development AgencyRecommended Action: Authorize the City Manager to execute an agreement withMDG Associates, Inc. to provide on­call comprehensive financial, grant monitoring,administrative, and technical support services for the Community Development BlockGrant, HOME Investment Partnerships Program, and Emergency Solutions GrantProgram in an amount not to exceed $300,000 over a three­year period, beginningAugust 19, 2025 and expiring June 30, 2028, with the option for an extension(Agreement No. A­2025­XXX).16.Agreement with KABOOM! to Provide Updated Playground Equipment at SandpointeParkDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to approve a community partneragreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park inthe amount of $8,500 (Agreement No. A­2025­XXX).17.Amendment to the Bristol­Tolliver Street Urban Greening Project Cost Analysis to add$115,000 in Residential Development District 4 ­Acquisition and Developmentfunds and $176,000 in Community Development Block Grant Funds for a New TotalConstruction Delivery Cost of $4,872,808 and Change Order to add $115,000 to anExisting Construction Contract with Legion Contractors, Inc., for the Construction ofthe Basketball Court at the Project (Project No. 24­6600) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an amendment to the Bristol­Tolliver StreetUrban Greening Project Cost Analysis to add $115,000 in Residential DevelopmentDistrict 4 ­Acquisition and Development funds, and $176,000 in CommunityDevelopment Block Grant funds for a new total construction delivery cost of$4,872,808.2. Approve a Change Order to add $115,000 to an existing construction contract withLegion Contractors, Inc., for the construction of the basketball court at the Bristol­Tolliver Street Urban Greening Project.18.Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, andMaintenance Services (General Fund & Non­General Fund)Department(s): Public Works AgencyRecommended Action: Approve service agreements with Viking AutomaticSprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security,HCI Systems, Inc., and Cal Building Systems, to provide as­needed fire alarm andsprinkler systems inspection, repair, and maintenance services for shared aggregatenot­to­exceed total of $880,000 for the term beginning September 1, 2025 andexpiring August 31, 2028, with a provision for one, two­year extension (CoreAgreement No. A­2025­XXX).19.Encampment Delegated Maintenance Agreement with the California Department ofTransportation for Right­of­Way Maintenance Services and Appropriation of $400,000in Reimbursement Funding (Project No. 26­6423) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an Encampment Delegated MaintenanceAgreement with the California Department of Transportation for the City to provideencampment abatement, litter and debris removal, weed abatement, and graffitiremoval within Caltrans’ right­of­way, with Caltrans reimbursing the City up to$200,000 annually for two years through June 30, 2027 for a total amount not toexceed $400,000 (Agreement No. A­2025­XXX).2. Approve an appropriation adjustment in the amount of $400,000 to the PublicWorks Agency Services, Contract Services­Professional expenditure account (No.05317021­62300), funded by reimbursements recorded in the City Services ExpenseReimbursement revenue account (No. 05317002­57000) (Requires five affirmativevotes).3. Authorize the City Manager to execute the Agreement and any subsequent relateddocuments, including amendments and exhibits, in a form approved by the CityAttorney.20.Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase aRetired Santa Ana Police Department K­9Department(s): Police DepartmentRecommended Action: 1. Adopt a resolution authorizing the purchase agreementbetween Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for thesale of a retired Santa Ana Police Department K­9.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEENCORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THEPURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K­92. Authorize the City Manager to execute a purchase agreement with Santa AnaPolice Corporal Ryan Johnson for the sale of a retired Police Department K­9 in theamount of $1 (Agreement No. A­2025­XXX).**END OF CONSENT CALENDAR**BUSINESS CALENDAR21.Nominate and Appoint a Representative to the Upper Newport Bay WatershedExecutive Committee and an Alternate to the Santa Ana River Flood ProtectionAgencyDepartment(s): City Clerk’s OfficeRecommended Action: 1. Nominate and appoint a representative to the UpperNewport Bay Watershed Executive Committee.2. Nominate and appoint an alternate to the Santa Ana River Flood ProtectionAgency.**END OF BUSINESS CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on each of thePublic Hearing items.22.Public Hearing ­ Zoning Ordinance Amendment No. 2025­01 and OrdinanceAmendment No. 2025­01 to amend portions of Chapter 41 (Zoning) and Chapter 8(Buildings and Structures) of the Santa Ana Municipal Code relating to Group HomesAnd Land Use Definitions and a Resolution to Amend the Miscellaneous FeesSchedule for the Fiscal Year 2025­2026 to Establish Planning and Building AgencyReview Fees for Group Home Special Use Permit Applications and Group HomeOperator’s Permit ApplicationsLegal notice published in the OC Reporter on August 8, 2025.Department(s): Planning and Building AgencyRecommended Action: 1. Adopt an ordinance approving Zoning OrdinanceAmendment No. 2025­01 and Ordinance Amendment No. 2025­01 to amend severalsections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings andStructures) of the Santa Ana Municipal Code (SAMC) relating to the location,licensing, permitting, and operational requirements for group homes and land usedefinitions.ORDINANCE NO. NS­XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING)AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANAMUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS,REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDINGTHE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTALQUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3),15061(C)(2), 15060(C)(3), AND/OR 15301(C)2. Adopt a resolution to establish a Group Home Special Use Permit applicationreview fee and a Group Home Operator’s Permit review fee.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIALUSE PERMIT AND A GROUP HOME OPERATOR’S PERMIT23.Public Hearing ­ Zoning Ordinance Amendment No. 2025­02 to Amend Portions ofChapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A­Frame SignsLegal notice published in the OC Reporter on August 8, 2025.Department(s): Planning and Building AgencyRecommended Action: Adopt an ordinance approving Zoning OrdinanceAmendment No. 2025­02 to amend several sections of Chapter 41 (Zoning) of theSanta Ana Municipal Code (SAMC) relating to A­frame signs. ORDINANCE NO. NS­XXXX entitled ZONING ORDINANCE AMENDMENT NO.2025­02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANAAMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANAMUNICIPAL CODE RELATING TO A­FRAME SIGNS AND FINDING THE ACTIONTO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT(CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND15061(b)(3)24.Public Hearing – Recovery of Uncollected Costs Incurred by the City Related to theAbatement of Dangerous and Abandoned BuildingsLegal notice published in the OC Reporter and mailed on August 6, 2025.Department(s): Planning and Building AgencyRecommended Action: Adopt a resolution affirming the Fiscal Year 2024­2025Dangerous and Abandoned Building Program Report and authorize the transmittal ofuncollected charges incurred by the City related to the abatement of dangerous andabandoned buildings to the office of Auditor­Controller, County of Orange.RESOLUTION NO. 2025­XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/ORDEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLICNUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCHCOSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGECOUNTY RECORDER’S OFFICECOUNCILMEMBER REQUESTED ITEMS25.Discuss and Consider Directing the City Manager to Prepare a Resolution forConsideration Naming the PAAL Center Located on McFadden Avenue as the JoseVargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth,Immigrant Community, and Public Safety – Mayor Pro Tem Benjamin VazquezCITY MANAGER COMMENTSCOUNCIL COMMENTSAB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time formembers of the Council to provide a brief oral report on attendance of any regional board orcommission meeting or any conference, meeting or event attended.ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authoritymeeting.Future Items1. Police Oversight Ordinance Revisions2. Zoning Code Update – Study Session3. The Village Specific Plan – Public HearingPOSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda wasposted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. InternetAccess to City Council, Agency, and Authority agendas and related material is available priorto meetings at santa­ana.org/agendas­and­minutes.SPECIAL HOUSING AUTHORITYCALL TO ORDERATTENDANCE Authority Members Phil Bacerra Johnathan Ryan HernandezJessie LopezDavid PenalozaThai Viet PhanVice Chair Benjamin VazquezChairValerie AmezcuaCity Manager Alvaro NuñezCity Attorney Sonia R. CarvalhoRecording Secretary Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDAPUBLIC COMMENTS – Members of the public may address Housing Authority on items onthe Housing Authority agenda. CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 1 through 3 and waive reading of all resolutions and ordinances.1.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.2.Minutes from the Regular Adjourned and Special Meeting of July 15, 2025Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.3.Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25­057A) Department(s): Community Development Agency Recommended Action: Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three­year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one­year extension. (Agreement No. A­2025­XXX) (related to City Council Agenda Item No. 14) **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT – Adjourn the Housing Authority special meeting. POSTING STATEMENT: On August 12, 2025, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa­ana.org/agendas­and­minutes.   City Council 16 8/19/2025   CITY COUNCIL 1 AUGUST 5, 2025 DRAFT Minutes of the Regular Meeting of the City Council City of Santa Ana, California August 5, 2025 CLOSED SESSION MEETING – 4 :00 P.M. REGULAR OPEN MEETING – 5:30 P.M. (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CLOSED SESSION CALL TO ORDER MINUTES: Mayor Amezcua called the Closed Session meeting to order at 4:08 P.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Mayor Pro Tem Benjamin Vazquez Mayor Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra and Phan, Mayor Pro Tem Vazquez, and Mayor Amezcua were present. Councilmembers Hernandez, Lopez, and Penaloza arrived during Closed Session.     City Council 6 – 1 8/19/2025 CITY COUNCIL 2 AUGUST 5, 2025 ADDITIONS\DELETIONS TO CLOSED SESSION MINUTES: City Clerk Jennifer L. Hall announced Closed Session Agenda Item No. 1B had been withdrawn from consideration per staff recommendation. PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. MINUTES: None. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 4:09 P.M. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. LIABILITY CLAIM pursuant to Government Code Section 54956.95: A. Claimant: William Thielman [Workers’ Compensation Claim] B. Claimant: David Lampman [Workers’ Compensation Claim] 2. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: Confidential Association of Santa Ana (CASA) 3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Peter Brown Employee Organizations: • Service Employees International Union, Full-Time Employees Unit (SEIU- FT) • Service Employees International Union, Part-Time Non-Civil Service Employees Unit (SEIU-PTNCS) 4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a): Agency Negotiator: Lori Schnaider, Executive Director of Human Resources Employee Organization: • Confidential Association of Santa Ana (CASA) • Santa Ana Middle Management / Administrative Management Association (SAMA) • Santa Ana Police Management Association (PMA)     City Council 6 – 2 8/19/2025 CITY COUNCIL 3 AUGUST 5, 2025 CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Amezcua reconvened the City Council Meeting to order at 5:45 P.M. ATTENDANCE Councilmembers Mayor Pro Tem Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Benjamin Vazquez Mayor Valerie Amezcua City Manager City Attorney City Clerk Alvaro Nuñez Sonia R. Carvalho Jennifer L. Hall ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez, Lopez, Penaloza, and Phan, Mayor Pro Tem Vazquez, and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Police Officer WORDS OF INSPIRATION Chaplain Bob Barnett ADDITIONS\DELETIONS TO THE AGENDA MINUTES: None. CEREMONIAL PRESENTATIONS 1. Certificates of Recognition presented by Mayor Amezcua recognizing the Quality of Life Team for Outstanding Contributions to the Community MINUTES: Mayor Amezcua presented certificates of recognition to the Quality of Life Team for outstanding contributions to the community.     City Council 6 – 3 8/19/2025 CITY COUNCIL 4 AUGUST 5, 2025 2. Certificates of Recognition presented by Mayor Pro Tem Vazquez recognizing Eleanor and Vida Ramos for their Exceptional Athletic Accomplishments MINUTES: Mayor Pro Tem Vazquez presented certificates of recognition recognizing Eleanor and Vida Ramos for their exceptional athletic accomplishments. STAFF PRESENTATIONS 3. Sister City Sahuayo Presentation MINUTES: Deputy City Manager Sylvia Vazquez provided a presentation regarding Sister City Sahuayo. Councilmember Phan spoke regarding her experience in Sahuayo and Sister City Sahuayo collaboration. Councilmember Hernandez spoke regarding his experience in Sahuayo and Sister City Sahuayo collaboration. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. MINUTES: City Attorney Sonia Carvalho stated there was no reportable action. CONSIDERED AGENDA ITEM NOS. 6, 7, AND 8 OUT OF ORDER MINUTES: City Clerk Jennifer L. Hall announced there were no public comments for Agenda Item Nos. 6-8. MOTION: Mayor Amezcua moved to approve Consent Calendar Item Nos. 6 through 8, seconded by Councilmember Hernandez. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 6. Appoint Adrian Anguiano Nominated by Mayor Amezcua as the Mayoral Representative to the Personnel Board for a Partial Term Expiring December 8, 2026     City Council 6 – 4 8/19/2025 CITY COUNCIL 5 AUGUST 5, 2025 Department(s): City Clerk’s Office Recommended Action: Appoint Adrian Anguiano to the Personnel Board as the mayoral representative and administer the Oath of Office. MINUTES: City Clerk Jennifer L. Hall administered the oath of office to Adrian Anguiano. 7. Appoint Victorino Bermejo Nominated by Councilmember Penaloza as the Ward 6 Representative to the Arts and Culture Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Victorino Bermejo to the Arts and Culture Commission as the Ward 6 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes.) MINUTES: City Clerk Jennifer L. Hall administered the oath of office to Victorino Bernejo. 8. Appoint Dylan Almendral Nominated by Councilmember Penaloza as the Ward 6 Representative to the Historic Resources Commission for a Partial Term Expiring December 8, 2026 Department(s): City Clerk’s Office Recommended Action: Appoint Dylan Almendral to the Historic Resources Commission as the Ward 6 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes.) PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items. MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: two (2) Agenda Item No. 10, one (1) Agenda Item No. 12, and seven (7) non- agenda comments. The following speakers addressed the City Council in-person: 1. Bruce Senator spoke regarding the Warner Widening Project and provided the Council literature on the following: Delhi Community Center garden expansion, South Eastwood Street traffic concerns, homelessness, gang intimidation, and Southern Pacific railroad companies. 2. Emilio Ramirez spoke regarding the City’s partnership with Cal Cities. 3. Ana Gomez spoke regarding short-term rentals and the impacts to the community.     City Council 6 – 5 8/19/2025 CITY COUNCIL 6 AUGUST 5, 2025 4. Patty Cabada spoke regarding AB 495 and requested the City Council look into the bill. 5. Norbert Y. Chen spoke regarding short-term rentals and the impacts to the community. 6. Sheri Menke spoke regarding short-term rentals and the impacts to the community. The following speakers addressed the City Council via teleconference: 7. Nina Jirik spoke regarding SB 1123, and a park in Washington Square. 8. Victor Mendez spoke regarding free training and educational courses at universities, and Agenda Item No. 16. 9. Dale Helvig expressed concern regarding coyotes and raccoon sightings at Santiago Park and spoke regarding Agenda Item No. 17. MINUTES: Councilmember Penaloza requested to move Agenda Item No. 17 out of order. Councilmember Phan recused herself from Agenda Item No. 17 as the listed entity, All American Asphalt, is a client of her employer, Rutan and Tucker, and left the dais at 6:58 P.M. AGENDA ITEM NO. 17 MOVED OUT OF ORDER 17. Appropriation Adjustment, Cooperative Cost Reimbursement Agreement with the City of Orange, and Construction Contract for the Main Street Rehabilitation Project from Memory Lane to North City Limits and Bedford Road at Mainplace Drive (Project Nos. 20-6959, 20-6960) (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment recognizing $104,670 in cost reimbursements from the City of Orange into the Select Street Construction, Expense Reimbursement revenue account (No. 05917002-57000), and appropriate the same amount to the Select Street Construction, Improvements Other Than Buildings expenditure account (No. 05917660-66220) for the Main Street Rehabilitation Project. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2025-2026 Capital Improvement Program to include an additional $104,670 in construction funds for the Main Street Rehabilitation Project from Memory Lane to North City Limits Project (No. 20-6959, 20-6960) 3. Authorize the City Manager to execute a Cooperative Cost Reimbursement Agreement with the City of Orange for improvements on Main Street within the     City Council 6 – 6 8/19/2025 CITY COUNCIL 7 AUGUST 5, 2025 Orange jurisdiction from Memory Lane to North City Limits (Agreement No. A- 2025-131). 4. Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $792,573, subject to change orders, for the construction of the Main Street Rehabilitation Project (No. 20-6959, 20-6960), for a term beginning August 5, 2025 and ending upon project completion. 5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $990,716, which includes $792,573 for the construction contract; $118,885 for contract administration, inspection, and testing; and $79,258 in project contingency funds for unanticipated or unforeseen work. 6. Determine that, pursuant to the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER-2025-58 was filed for Project No. 20-6959. MINUTES: Councilmember Penaloza asked whether the City had connected with Centennial Management group, who own MainPlace Mall, to ensure the projects are consistent. Acting Public Works Director Rudy Rosas clarified that staff has been in contact with Centennial Management Group and have coordinated accordingly. City Manager Alvaro Nuñez added that, based on the current agreement with MainPlace, their improvement projects should have no impact on any preventative maintenance projects conducted by the City. Mayor Amezcua expressed concern regarding the multiple ongoing projects throughout the City. MOTION: Mayor Amezcua moved to approve the recommended action Consent Calendar Item No. 17, seconded by Mayor Pro Tem Vazquez. The motion carried, 6-0-1, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA NONE COUNCILMEMBER PHAN (recusal) NONE Status: 6 – 0 – 1 – Pass     City Council 6 – 7 8/19/2025 CITY COUNCIL 8 AUGUST 5, 2025 RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 19 and waive reading of all resolutions and ordinances. MINUTES: Councilmember Phan returned to the dais at 7:12 P.M. At 7:12 P.M., the Consent Calendar was considered. MOTION: Councilmember Hernandez moved to approve Consent Calendar Item Nos. 4 through 19, with the exception of Item Nos. 6, 7, 8, and 17 previously approved, seconded by Councilmember Bacerra. The motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass 4. Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 5. Minutes from the Regular Meeting of July 15, 2025 Department(s): City Clerk’s Office Recommended Action: Approve minutes. 6. AGENDA ITEM NO. 6 MOVED OUT OF ORDER AND HEARD PRIOR TO PUBLIC COMMENTS 7. AGENDA ITEM NO. 7 MOVED OUT OF ORDER AND HEARD PRIOR TO PUBLIC COMMENTS 8. AGENDA ITEM NO. 8 MOVED OUT OF ORDER AND HEARD PRIOR TO PUBLIC COMMENTS CONSENT CALENDAR     City Council 6 – 8 8/19/2025 CITY COUNCIL 9 AUGUST 5, 2025 9. Receive and File Boards and Commissions Biannual Attendance Report for January Through June 2025 Department(s): City Clerk’s Office Recommended Action: 1. Receive and file Boards and Commissions Biannual Attendance Report. 2. Provide direction to staff, if/as needed. 10. Orange County Grand Jury’s Investigative Report, Findings, and Recommendations Regarding Long-Term Solutions to Short-Term Rentals and City’s Response to the Findings and Recommendations Department(s): Planning and Building Agency Recommended Action: Receive and file the Orange County Grand Jury’s investigative report, findings, and recommendations regarding long- term solutions to short-term rentals and authorize the City Manager to deliver the city’s response to the findings and recommendations to the presiding judge of the Superior Court. 11. Agreements with SLS Property Solutions, Inc., Real Estate Consulting & Services, Inc., Quality Sprayers, Inc., and Hunter Consulting, Inc. DBA HCI Environmental & Engineering Services for On-Call Trash, Weed, Rubbish, Sanitation Abatement, and Board-Up Services for the Planning and Building Agency (Specification No. 25-025) (Non-General Fund) Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager to execute agreements with SLS Property Solutions, Inc., Real Estate Consulting & Services, Inc., Quality Sprayers, Inc., and Hunter Consulting, Inc. DBA HCI Environmental & Engineering Services for citywide on-call trash, weeds, rubbish, sanitation abatement and board up services in an aggregate amount not to exceed $450,000 for a term beginning August 5, 2025 and expiring August 4, 2028, with provisions for two, one-year renewal options (Core Agreement No. A-2025-124). 12. Agreement with BC Services, Inc. for Collection Agency Services (Specification No. 25-040) (General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with BC Services, Inc. to provide collection agency services for a term beginning August 5, 2025 and expiring August 4, 2028, with provisions for two (2) 1-year extensions (Agreement No. A-2025-125).     City Council 6 – 9 8/19/2025 CITY COUNCIL 10 AUGUST 5, 2025 13. Agreement with Euna Solutions, Inc for Maintenance and Support of Citywide Budget Management Software (Specification No. 25-020) (General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an agreement with Euna Solutions, Inc. for the maintenance and support of Citywide budget management software in an amount not to exceed $585,565, for a term beginning August 15, 2025 and expiring August 14, 2028, with provisions for two (2), one-year extensions (Agreement No. A-2025-126). 14. Authorize Funding for One (1) Additional Year for a Learning Management System Agreement with Meridian Knowledge Solutions, LLC Department(s): Human Resources Recommended Action: Authorize funding at reduced subscription fees for one (1) additional year for the agreement with Meridian Knowledge Solutions, LLC, for the Learning Management System (“LMS”) subscription at an annual rate of $30,362, and the add-on service of web-based training content at an annual rate of $42,064 (Agreement No. A-2025-127). 15. Approve Renewal of Citywide Insurance Program and Policies Through Independent Cities Risk Management Authority (ICRMA) and Arthur J. Gallagher, an Appropriation Adjustment of $1,345,359, Associated Insurance Premiums, Costs, Programs, and Regulatory Fees for Total Payments Not to Exceed $13,521,649 (Non-General Fund) Department(s): Human Resources Recommended Action: 1. Authorize the City Manager to approve payment of insurance premiums and associated programs to ICRMA in an amount not to exceed $9,501,254 for the protection of City assets from July 1, 2025 through June 30, 2026 including but not limited to: a. Excess Liability Program b. Excess Workers’ Compensation Program c. Auto Physical Damage Program d. Property and Equipment Program e. Crime Program f. Cyber Program g. Associated Programs 2. Authorize the City Manager to approve payment of insurance premiums to Arthur J. Gallagher, Broker, in an amount not to exceed $3,520,395 for ancillary coverages of City’s assets from July 1, 2025 to June 30, 2026 including but not limited to: a. General Liability Buffer Program     City Council 6 – 10 8/19/2025 CITY COUNCIL 11 AUGUST 5, 2025 b. Workers’ Compensation Buffer Program c. Earth Movement & Flood and Difference in Coverage (DIC) Program d. Terrorism Insurance Program e. Underground Storage Tank and Environmental Program 3. Authorize the City Manager to approve the City’s obligation to pay the State of California Department of Industrial Relations (DIR) estimated assessment in the amount not to exceed $500,000. 4. Approve an Appropriation Adjustment of $1,345,359 in Liability and Property Insurance Revenue to utilize the fund balance through the Prior Year Carryforward revenue account (No. 08009002-50001) and appropriate spending of the original adopted budget in the same amount from the Liability & Property insurance account (No. 08009051-64010). (Requires five affirmative votes) 16. Agreements with Graviton Consulting Services, Inc. and Oracle Corp. for Enterprise Resource Planning (ERP) System Software and Implementation Services (Specification No. 23-132) (Non-General Fund) Department(s): Information Technology Recommended Action: 1. Approve agreement with Graviton Consulting Services, Inc. for the purchase of Oracle Cloud ERP subscription licensing, for an initial three-year term beginning September 1, 2025, with seven optional one-year renewals, in an aggregate amount not to exceed $5,026,843; and authorize the City Manager, or their designee, to execute future ordering documents as necessary, provided the total cost does not exceed the approved aggregate amount (Agreement No. A-2025- 128). 2. Approve an agreement with Graviton Consulting Services, Inc. for Oracle ERP implementation services, in an amount not to exceed $4,798,915, for a 35-month term beginning August 1, 2025, and expiring June 30, 2028 (Agreement No. A- 2025-129). 3. Approve agreement with Oracle America, Inc. for Public Sector Oracle Cloud Services, to govern the terms and conditions of the Oracle Cloud ERP services (Agreement No. A-2025-130). 17. AGENDA ITEM NO. 17 MOVED OUT OF ORDER AND HEARD PRIOR TO THE CONSENT CALENDAR 18. Master Reimbursement Agreement with Orange County Sanitation District (Non-General Fund) Department(s): Public Works Agency Recommended Action: Approve a Master Reimbursement Agreement with Orange County Sanitation District and authorize the City Manager to enter into     City Council 6 – 11 8/19/2025 CITY COUNCIL 12 AUGUST 5, 2025 subsequent Project Specific Supplemental Agreements as needed for the adjustment of OC Sanitation’s manhole frame and covers as part of City’s Capital Improvement Projects (Core Agreement No. A-2025-132). 19. Resolution and Second Amendment to Agreement with J.P. Morgan Chase Bank, N.A. (General Fund) Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution designating J.P. Morgan Chase Bank, N.A. as the official depository for the City of Santa Ana for two (2) additional years commencing January 1, 2027 through December 31, 2028. RESOLUTION NO. 2025-037 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DESIGNATING JP MORGAN CHASE BANK, N.A., AS THE DEPOSITORY FOR CITY OF SANTA ANA FUNDS, FOR TWO (2) ADDITIONAL YEARS THROUGH DECEMBER 31, 2028, AND DESIGNATING SIGNATORIES AUTHORIZED FOR THE PURPOSE OF WITHDRAWAL OF SAID FUND 2. Authorize the City Manager to execute a second amendment to agreement with J.P. Morgan Chase Bank, N.A. (“JPMC”) to provide additional banking and related services in the amount of $225,000, for a total agreement amount not to exceed $787,500 (Agreement No. A-2025-133) **END OF CONSENT CALENDAR** MINUTES: At 7:13 P.M., the Business Calendar was considered. 20. Designate a Voting Delegate and up to Two Alternates for League of California Cities (Cal Cities) 2025 Annual Conference General Assembly Department(s): City Clerk’s Office Recommended Action: Designate a voting delegate and up to two alternates for the Cal Cities Annual Conference General Assembly on Friday, October 10, 2025. MINUTES: Councilmember Phan nominated Councilmember Penaloza as the voting delegate. Mayor Amezcua nominated Councilmember Bacerra as the voting delegate. MOTION: Councilmember Phan moved to appoint Councilmember Penaloza as the voting delegate, seconded by Councilmember Hernandez. BUSINESS CALENDAR     City Council 6 – 12 8/19/2025 CITY COUNCIL 13 AUGUST 5, 2025 The substitute motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass MINUTES: Councilmember Bacerra nominated Councilmember Penaloza as the alternate. Councilmember Penaloza nominated Councilmember Lopez and himself as alternates. MOTION: Councilmember Bacerra moved to appoint Councilmember Penaloza as the alternate, seconded by Councilmember Hernandez. SUBSTITUTE MOTION: Councilmember Penaloza moved to appoint Councilmember Lopez and himself as the two alternate delegates, seconded by Mayor Pro Tem Vazquez. The substitute motion carried, 7-0, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PENALOZA, COUNCILMEMBER PHAN, MAYOR PRO TEM VAZQUEZ, MAYOR AMEZCUA NONE NONE NONE Status: 7 – 0 – Pass **END OF BUSINES CALENDAR** CITY MANAGER COMMENTS MINUTES: City Manager Alvaro Nuñez announced that the City has launched Santa Ana Ayuda Sin Fronteras, a program that offers assistance to low and moderate income residents who have been affected by recent immigration enforcement in the City. At the Council’s request, an update on the program will be provided in 90 days. SUBSTITUTE MOTION: Mayor Amezcua moved to appoint Councilmember Bacerra as the voting delegate, seconded by Councilmember Penaloza.     City Council 6 – 13 8/19/2025 CITY COUNCIL 14 AUGUST 5, 2025 COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Councilmember Lopez reported her attendance at the Harvard Kennedy School Executive Education Program, in Cambridge, Massachusetts. She stated that the total cost for the program was $17,900, and she addressed various topics affecting cities across the nation including homelessness and the use of artificial intelligence. She suggested the City consider demographic analysis to guide budget recommendations, a chat bot on the City’s website, and partnering with the Bloomberg Center for Cities. Councilmember Phan reported her attendance at the Sister City Partnership Event, in Sahuayo, Michoacán, Mexico, where she was interviewed by Spanish media for the first time. She hosted her annual Legal Clinic on July 12, 2025, in partnership with the Public Law Center, the Vietnamese Bar Association of Southern California, and Advancing Justice SoCal. She attended National Night Out which was hosted collaboratively by the Parks and Police departments. She invited everyone to participate in the annual Zoofari fundraiser on August 16, 2025, and congratulated Councilmember Lopez for her completion of the Harvard Kennedy School Executive Education Program. Councilmember Bacerra reported his attendance at the 2nd Annual AAPI LEAD Summit, in Atlanta, Georgia. He thanked everyone who attended the unveiling of the digital marquee at Carl Thornton Park and shared he hosted his community office hours on Saturday, August 2, 2025. He inquired about the use of drones to combat illegal firework usage in the City. Chief Rodriguez reported that the Police Department is currently finalizing an agreement for drone services and is expected to present the agreement for Council’s consideration at the first meeting in September. Councilmember Bacerra invited everyone to attend the Sandpoint Park playground design meeting on Wednesday, August 6, 2025, at Taft Elementary. Councilmember Hernandez thanked staff for their hard work and reported his attendance at the 2025 National Association of Latino Elected Officials Conference, in Atlanta, Georgia, where topics discussed included wildfire assistance, protecting the environment, and immigration. He also attended the Sister City Partnership Event in Sahuayo, Michoacán, Mexico and announced the first-of-its-kind outdoor library at Jerome Park. He invited everyone to attend the 4th Annual Chicano Heritage Festival on August 24, 2025 at Centennial Park. Councilmember Penaloza announced that he was scheduled to attend the 2025 National Association of Latino Elected Officials Conference, in Atlanta, Georgia. However, in light of the deficit the City is facing, he could not justify the cost and decided to cancel his trip. He expressed hope that, during the next budget cycle, Council is more mindful of their use of taxpayer monies. He invited everyone to attend the ribbon cutting ceremony for     City Council 6 – 14 8/19/2025 CITY COUNCIL 15 AUGUST 5, 2025 the new Delhi Library on August 14, 2025, which will be the first the City has opened on the south side in 50 years. He spoke of the increase in vehicle traffic collisions resulting in deaths or serious injury and requested the Police Department increase traffic law enforcement in the City. Mayor Pro Tem Vazquez announced that he did not attend the 2025 National Association of Latino Elected Officials Conference or the Sister City Partnership Event. He spoke regarding criminal federal investigation versus immigration enforcement, thanked the Quality of Life Team for all of their hard work, and suggested some of the officer vacancies be filled for the team. He announced the Musica Not Migra event which he helped organize in partnership with various community leaders. He invited all Santa Ana teachers to attend a training he is hosting at Festival Hall on August 6, 2025 at 5:00 P.M., geared toward providing information on how to defend students and community against the immigration enforcement the City has been experiencing. He requested the meeting be adjourned in honor of Jenny Dang and spoke in her honor. Mayor Amezcua thanked City staff for all their hard work on the Ayuda Sin Fronteras assistance program and adding Know Your Rights resources to bus stop shelters. She stated that, given the immigration enforcement and other issues in the City, she decided to forego all of her City-funded travel plans and thanked City Manager Nuñez for not traveling to Sahuayo. She announced that Sahuayo is donating $50,000 towards immigration assistance. She thanked Police Chief Rodriguez for partnering with her to produce an educational video about the importance of calling 911 and thanked Paul Eakins, the City’s Public Information Office, for his help. She announced her attendance at the ribbon cutting ceremony for the Bishop Manor Playground and shared she cohosted a backpack drive with the Elks Lodge and the Santa Ana Police Officers Association. She spoke regrading drones, requested clarification on information published by a councilmember regarding a mass surveillance system, announced her attendance at the unveiling ceremony of a new fire engine, and a meeting with CalOptima’s CEO, Michael Shun, who announced the street medicine program will commence at the beginning of the new year. She thanked the Parks Department for bringing Tammy the Tamarind Monkey and Ollie the Otter to Coffee with the Mayor, shared she had dinner with the Orange County Labor Federation, attended the Santa Ana Elks Lodge Car Show, and was recently appointed Chair of the California Sober Living Task Force. ADJOURNMENT – Adjourn the City Council meeting. MINUTES: Mayor Amezcua adjourned the City Council Meeting in memory of Los Angeles County Sheriff’s Department Detectives Joshua Kelley-Eklund, Victor Lemus, and William Osborn at 8:01 P.M. Respectfully submitted: _______________________________ Jennifer L. Hall, CMC City Clerk     City Council 6 – 15 8/19/2025 Finance and Management Services www.santa-ana.org/finance Item # 8 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Quarterly Report of Contracts Awarded by the City Manager AGENDA TITLE Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $500,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 RECOMMENDED ACTION Receive and file Quarterly Report of Contracts entered into between April 1, 2025 to June 30, 2025. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Section 421 of the Charter requires the City Manager to submit a Quarterly Report (Report) to the City Council disclosing all contracts approved and executed under his authority for informational purposes. The Report is required to include the names of the contractors and the amounts of each contract along with a brief description. Section 2-748 provides the City Manager contracting authority to enter into non-public works contracts and agreements up to $50,000 and public works contracts and agreements up to $500,000. Exhibit 1 is a listing of all purchase orders and agreements entered into during the period April 1, 2025 to June 30, 2025, valued at amounts between $500 and $50,000 for non- public works expenditures, and up to $500,000 for public works contracts and agreements. Upon City Council approval, the list of City Manager authorized contracts will be published on the City’s website in a searchable format. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action.     City Council 8 – 1 8/19/2025 Quarterly Report of Contracts August 19, 2025 Page 2 5 2 6 8 EXHIBIT(S) 1. Quarterly Report of Contracts – April 1, 2025 to June 30, 2025 Submitted By: Alex Trinidad, Executive Director, Finance and Management Services Agency Approved By: Alvaro Nuñez, City Manager     City Council 8 – 2 8/19/2025 EXHIBIT 1 No.Date Vendor Name Type Number Agency Amount Description 1 4/1/2025 LAKESHORE LEARNING MATERIALS PO 9187 LIB 10,000.00$ EDUCATIONAL SUPPLIES 2 4/1/2025 LIVEVIEW TECHNOLOGIES INC PO 127487 PWA 34,775.00$ MOBILE SECURITY CAMERA SYSTEM 3 4/1/2025 MICRO CENTER PO 127489 LIB 31,586.28$ 11 E-SPORT LAPTOPS 4 4/1/2025 RESCUE ESSENTIALS PO 127490 POL 26,476.52$ 124 INDIVIDUAL FIRST AID KITS 5 4/1/2025 SOUTHERN COUNTIES LUBRICANTS PO 127491 PWA 11,665.84$ MOTOR OIL 6 4/2/2025 EDITH SANDOVAL AG N-2025-076 CMO 10,000.00$ COUNCIL AIDE - COUNCIL MEMBER JESSIE LOPEZ 7 4/2/2025 EPIC SPORTS PO 127493 PRCS 1,937.89$ AQUATICS PROGRAM LIFEGUARD UNIFORMS 8 4/2/2025 MCVICKER & ASSOCIATES PO 127497 CMO 4,981.80$ CERTIFICATE RECOGNITION HOLDERS - COUNCIL PRESENTATIONS & OFFSITE EVENTS 9 4/3/2025 CON TODO PRESS AG N-2025-082 LIB 500.00$ PERFORMANCES - DIA DE LOS NINOS, DIA DE LOS LIBROS 10 4/3/2025 GRAFIX SYSTEMS PO 127498 PRCS 509.27$ SENIOR BUS DECAL 11 4/3/2025 KIDDLE KAROO AG N-2025-083 LIB 750.00$ PERFORMANCES - DIA DE LOS NINOS, DIA DE LOS LIBROS 12 4/3/2025 SCOOTER'S ITALIAN ICE AG N-2025-081 LIB 12,000.00$ FOOD TRUCK SERVICES - CITY EVENTS 13 4/3/2025 STAGE PLUS INC PO 127499 PRCS 800.00$ SPRINGFEST DJ 14 4/3/2025 USA FLEET SOLUTIONS AG N-2025-080 PWA 50,000.00$ GEOTAB DEVICES INSTALLTION 15 4/4/2025 ADS ENVIRONMENTAL SERVICES AG N-2025-084 PWA 39,775.00$ SEWER FLOW MONITORING 16 4/4/2025 AKER LEATHER PRODUCTS PO 127505 POL 13,742.25$ POUCHES, HANDCUFF CASES & ACESSORIES 17 4/4/2025 FLEXISPOT INC PO 127506 HR 1,966.39$ ERGONOMIC STANDUP DESK RISERS 18 4/4/2025 NORTH AMERICAN RESCUE LLC PO 127504 POL 5,896.34$ FIRST AID TRAINING SUPPLIES 19 4/7/2025 FLOR MARIEL CAMPOS FIGUEROA AG N-2025-085 PRCS 25,000.00$ ART CLASSES 20 4/7/2025 HCI ENVIRONMENTAL & ENGINEERING SERVICE PO 127507 POL / PWA 183,400.00$ FIRING RANGE REPAIR SERVICES 21 4/7/2025 LIEBERT CASSIDY WHITMORE AG N-2025-086 HR 4,730.00$ WORKFORCE MANAGEMENT AND EMPLOYEE RELATIONS 22 4/7/2025 THE PIN CENTER PO 127508 HR 1,093.87$ PINS - PUBLIC SERVICE WEEK 23 4/8/2025 LAUTZENHISER'S STATIONERY LLC PO 127512 COC 1,549.72$ CUSTOM MINUTE BOOKS 24 4/8/2025 SOUTHLAND ENVELOPE LLC PO 127511 POL 1,857.25$ NARCOTICS EVIDENCE ENVELOPES 25 4/8/2025 SUN BADGE COMPANY PO 127509 PBA 3,000.00$ CUSTOM EMPLOYEE BADGES 26 4/8/2025 UNITED STORM WATER INC PO 127513 PWA 33,804.00$ HAZARDOUS WASTE DISPOSAL 27 4/8/2025 VIDEO & AUDIO CENTER PO 127510 LIB 2,595.23$ TV 28 4/9/2025 PACIFIC PLUMBING COMPANY PO 127514 PWA 6,693.30$ TANKLESS WATER HEATER & INSTALLATION 29 4/9/2025 S&S WORLDWIDE INC PO 127515 LIB 1,181.46$ BOOKMOBILE CRAFT KITS / SUPPLIES 30 4/10/2025 ASSOCIATED BAG COMPANY PO 127516 POL 1,287.68$ PAPER & ZIPLOCK EVIDENCE BAGS 31 4/10/2025 BACKHAUSDANCE AG N-2025-088 CDA 7,000.00$ ARTIST GRANT PROGRAM AGREEMENT 32 4/10/2025 COSTAR REALTY INFORMATION INC PO 127517 CDA 10,693.72$ COSTAR SUITE ANNUAL SUBSCRIPTION 33 4/10/2025 J E PHILLIPS CO INC PO 127518 PWA 2,275.75$ INDUSTRIAL LEXHAUST FAN BLOWER 34 4/10/2025 SUBMITTABLE PO 127519 CDA 649.00$ SUBSCRIPTION RENEWAL 35 4/10/2025 THE REGENTS OF THE UNIVERSITY OF CALIFORNIA AG N-2025-087 PWA 13,000.00$ TECHNOLOGY TRANSFER PROGRAM 36 4/14/2025 BRAINSTORM STEM EDUCATION AG N-2025-090 PRCS 50,000.00$ STEM EDUCATION CLASSES 37 4/14/2025 CENTER FOR APPLIED RESEARCH SOLUTIONS AG N-2025-091 PRCS 42,500.00$ 2025 TITLE LEVEL PARTNERSHIP 38 4/14/2025 FISHBOWL SOLUTIONS LLC PO 127522 PWA 11,700.00$ SUBSCRIPTION RENEWAL 39 4/14/2025 KBUE PO 127520 CDA 1,975.00$ RADIO ADS 40 4/14/2025 ULINE INC PO 127521 POL 1,039.52$ FOLDING TABLES 41 4/15/2025 CINCINNATI FAN & VENTILATOR PO 127526 PWA 4,270.67$ INDUSTRIAL FANS 42 4/15/2025 DEVIL MOUNTAIN WHOLESALE PO 127525 PWA 15,000.00$ NURSERY & LANDSCAPE MATERIAL 43 4/15/2025 ENVIRONMENTAL SYSTEMS RESEARCH PO 127531 PWA 670.68$ LICENSE SUBSCRIPTION 44 4/15/2025 METRON-FARNIER LLC PO 127530 PWA 37,398.16$ HYDRANT METERS & EQUIPMENT 45 4/15/2025 QUADIENT INC.PO 127532 FMS 4,569.72$ ANNUAL MAINTENANCE RENEWAL 46 4/15/2025 S&S WORLDWIDE INC PO 127523 POL 1,466.39$ PAAL SUPPLIES & SPORTS EQUIPMENT 47 4/15/2025 TILLEY CRANE INSPECTION PO 127528 PWA 5,100.00$ ANNUAL CERTIFICATION OF CRANES 48 4/16/2025 B&H PHOTO-VIDEO PO 127535 LIB 1,478.35$ 3D PRINTER, PROJECTOR & VOICE TRANSLATOR QUATERLY REPORT OF CONTRACTS: ARIL 1, 2025 TO JUNE 30, 2025     City Council 8 – 3 8/19/2025 Page 2 of 5 No.Date Vendor Name Type Number Agency Amount Description QUATERLY REPORT OF CONTRACTS: ARIL 1, 2025 TO JUNE 30, 2025 49 4/16/2025 NATIONAL SAFETY SERVICES INC PO 127536 PWA 14,952.74$ TWO-WAY RADIOS & EAR PIECES 50 4/17/2025 BEBO ENTERTAINMENT INC.PO 127541 HR 1,200.00$ DJ - PUBLIC SERVICE WEEK 51 4/17/2025 FLEXISPOT INC PO 127538 HR 884.87$ ERGONOMIC STANDUP DESK RISERS 52 4/17/2025 HOLISTIC YOGA & HEALTH LLC AG N-2025-095 PRCS 25,000.00$ YOGA CLASSES 53 4/17/2025 SAFEGUARD BY FONTIS PO 127540 PWA 1,332.85$ ADMINISTRATIVE CITATION BOOKLETS 54 4/17/2025 SCHORR METALS INC PO 127539 PRCS 1,664.76$ METALS & FABRICATION SERVICE 55 4/17/2025 THE PIN CENTER PO 127542 CMO 2,335.00$ PINS - STATE OF THE CITY 56 4/17/2025 UNISHIELD PO 127543 PRCS 1,718.07$ FIRST AID SUPPLIES 57 4/18/2025 AQUARIUM OF THE PACIFIC PO 127551 PRCS 2,880.05$ TICKETS 58 4/18/2025 B&H PHOTO-VIDEO PO 127547 LIB 1,265.57$ AUDIO SAMPLER & RECORDER 59 4/18/2025 BREAKOUT EDU PO 127548 LIB 983.00$ SUBSCRIPTION RENEWAL 60 4/18/2025 COSMOS EVENT RENTALS PO 127544 HR 7,084.00$ CANOPIES, TABLES & CHAIR RENTAL 61 4/18/2025 E H WACHS COMPANY PO 127552 PWA 863.08$ RECHARGEABLE BATTERY 62 4/18/2025 KITTRICH CORPORATION PO 127545 PRCS 1,819.94$ CUSTOM CANOPIES 63 4/18/2025 LOSO CREATION PO 127549 PRCS 2,966.14$ UNIFORMS 64 4/18/2025 LOSO CREATION PO 127550 PRCS 6,118.00$ UNIFORMS 65 4/18/2025 WATER SAFETY PRODUCTS INC PO 127546 PRCS 3,237.59$ ACQUATICS SUMMER SUPPLIES 66 4/21/2025 BURRITOS LA PALMA PO 127560 HR 17,892.92$ CATERING - PUBLIC SERVICE WEEK 67 4/21/2025 KEYSTONE PO 127557 POL 830.30$ INMATE RESTRAINT DEVICES 68 4/21/2025 RYAN HERCO PRODUCTS CORP PO 127553 PWA 12,459.67$ GEAR PUMPS & PIPEFITTINGS 69 4/21/2025 VROMAN'S BOOKSTORE PO 127556 LIB 6,537.44$ BOOKS 70 4/21/2025 WESTERN INDOOR ENVIRONMENTAL PO 127559 PWA 11,790.00$ HVAC DUCT CLEANING 71 4/21/2025 XYBIX SYSTEMS INC PO 127554 POL 13,240.01$ DISPATCH CONSOLE INSTALLATION 72 4/21/2025 ZONES LLC PO 127555 IT 7,000.49$ SUBSCRIPTION RENEWAL 73 4/22/2025 PLUMBERS DEPOT INC PO 127562 PWA 6,631.73$ SEWER TOOLS & ACCESSORIES 74 4/22/2025 Q-MATIC CORPORATION PO 127564 PBA 14,175.06$ SOFTWARE 75 4/23/2025 AMANDA TRAN AG N-2024-258-01 CMO 10,000.00$ COUNCIL AIDE - COUNCIL MEMBER THAI PHAN 76 4/23/2025 CENTRAL NEBRASKA PACKING INC PO 127568 PRCS 3,584.35$ FROZEN FOOD - ZOO ANIMALS 77 4/23/2025 CRASH DATA GROUP INC PO 127570 POL 1,500.00$ SOFTWARE 78 4/23/2025 DDL TRAFFIC INC PO 127571 PWA 38,437.88$ EMERGENCY TRAFFIC SIGNAL ACCESS 79 4/23/2025 EVERON LLC PO 127567 PRCS 10,488.62$ FIRE ALARM PANEL REPLACEMENT 80 4/23/2025 NEXTECH SYSTEMS INC PO 127572 PWA 49,860.94$ AUDIBLE PEDESTRIAN SIGNAL UNITS 81 4/24/2025 AMPHIBIOUS MEDICS AG N-2025-099 PRCS 40,000.00$ ON-CALL EMERGENCY MEDICAL SERVICES 82 4/24/2025 FINELINE ELECTRIC PO 127576 PWA 2,450.00$ OUTDOOR CLOCK REPAIR 83 4/24/2025 MADISSON ROMERO ALARCON AG N-2025-101 CMO 20,000.00$ COUNCIL AIDE - COUNCIL MEMBER DAVID PENALOZA 84 4/24/2025 MCVICKER & ASSOCIATES PO 127573 CMO 4,981.80$ CERTIFICATE RECOGNITION HOLDERS - COUNCIL PRESENTATIONS 85 4/24/2025 NEIGHBORLY SOFTWARE PO 127575 CDA 12,300.00$ CLOUD-BASED HOUSING SOFTWARE 86 4/24/2025 SOUTH COAST LIGHTING & DESIGN INC PO 127577 PWA 36,052.50$ 220 STREETLIGHT SMART CONTROLLERS 87 4/24/2025 STRAPS UNLIMITED INC PO 127579 POL 6,788.25$ CELL DOOR PHOTO CARDHOLDERS 88 4/24/2025 THE CAMBODIAN FAMILY AG N-2025-096 CDA 4,500.00$ GRANT FUNDING 89 4/24/2025 VARIABLE SPEED SOLUTIONS INC PO 127362 POL 9,329.00$ KITCHEN AIR HANDLER MAINTENANCE 90 4/24/2025 WESTERN STATE DESIGN INC PO 127578 POL 1,490.17$ DRYER LINT COLLECTION BAG / SCREEN 91 4/24/2025 WONDERLIC INC PO 127574 CDA 700.00$ WONDERLIC TESTS FOR WORK CENTER 92 4/28/2025 B&H PHOTO-VIDEO PO 127580 POL 5,101.72$ STORAGE SERVER 93 4/28/2025 BREATH OF FIRE LATINA THEATER ENSEMBLE AG N-2025-106 CDA 14,000.00$ GRANT PROGRAM 94 4/28/2025 DANCE MUSIC INITIATIVE AG N-2025-103 CDA 14,000.00$ GRANT PROGRAM 95 4/28/2025 HALOGEN SYSTEMS INC PO 127583 PWA 7,319.75$ CHLORINE SENSOR FLOWCELL & MOUNTING KIT 96 4/28/2025 MARGO ALLEMAN ART, LLC AG N-2025-105 CDA 5,050.00$ GRANT PROGRAM     City Council 8 – 4 8/19/2025 Page 3 of 5 No.Date Vendor Name Type Number Agency Amount Description QUATERLY REPORT OF CONTRACTS: ARIL 1, 2025 TO JUNE 30, 2025 97 4/28/2025 MCMURRAY STERN INC PO 127582 POL 1,000.00$ SHELVING REPAIR SERVICES 98 4/28/2025 ONEOC AG N-2025-102 CDA 5,000.00$ GRANT PROGRAM 99 4/28/2025 SRN SYSTEMS INC PO 127581 POL 7,935.65$ CUSTOM BARRIER SYSTEM 100 4/28/2025 STANFORD SOUND AND STAGE AG N-2025-104 CDA 5,400.00$ GRANT PROGRAM 101 4/29/2025 PRES-TECH MANUFACTURERS PO 127585 PWA 638.02$ VACCUM SWEEP ASSEMBLY 102 4/29/2025 SCHOOL ZONE PUBLISHING PO 127584 LIB 1,069.88$ MATH BOOKWORKS 103 4/30/2025 ALTERNATE FORCE PO 127591 POL 18,791.00$ TRAINING CASUALTY RESCUE MANIKIN 104 4/30/2025 AMERICAN RAMP COMPANY PO 127594 PRCS 14,000.00$ PUMPTRACK RAMP RENTAL 105 4/30/2025 AUSTIN HARDWOODS & HARDWARE CO PO 127593 PWA 5,000.00$ SPECIALIZED WOOD 106 4/30/2025 CONSERVATION MART PO 127595 PWA 14,997.45$ WATER CONSERVATION KITS 107 4/30/2025 KITTRICH CORPORATION PO 127592 PWA 3,858.66$ CUSTOM CANOPIES 108 4/30/2025 PACE SUPPLY CORP PO 127589 PWA 19,233.58$ TOOLS & FITTINGS 109 4/30/2025 PLAYAWAY PRODUCTS LLC PO 127590 LIB 2,976.43$ AUDIO BOOKS 110 5/1/2025 B&H PHOTO-VIDEO PO 127597 PRCS 3,045.12$ PLOTTER PAPER 111 5/1/2025 BLX GROUP, LLC AG N-2025-107 FMS 14,950.00$ ARBITRAGE & REBATE CONSULTANT 112 5/1/2025 INTERNATIONAL CODE COUNCIL INC PO 127596 PBA 3,532.46$ INTERNATIONAL CODE BOOKS 113 5/1/2025 ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER AG N-2025-108 CDA 10,000.00$ GRANT PROGRAM 114 5/1/2025 PRIMO BRANDS PO 9323 CITYWIDE 31,871.67$ BOTTLED WATER & RELATED PRODUCTS 115 5/2/2025 ANAHEIM DUCKS HOCKEY CLUB, LLC AG N-2025-114 PRCS 35,000.00$ 2025 TITLE LEVEL PARTNERSHIP 116 5/2/2025 ELITE SPECIAL EVENTS, INC.AG N-2025-110 PRCS 49,000.00$ ENTERTAINMENT EQUIPMENT 117 5/2/2025 GIRL SCOUTS OF ORANGE COUNTY AG N-2025-111 CDA 7,000.00$ GRANT PROGRAM 118 5/2/2025 GUARDIAN RFID AG N-2025-109 POL 30,010.94$ SUBSCRIPTION AGREEMENT 119 5/2/2025 HOPE COMMUNITY SERVICES INC AG N-2025-112 CDA 7,000.00$ GRANT PROGRAM 120 5/2/2025 JT&A INC PO 127599 PWA 4,491.29$ 3D WATER TEACHING MODELS 121 5/2/2025 S&S WORLDWIDE INC PO 127600 LIB 3,101.50$ PROGRAM & CRAFT SUPPLIES 122 5/2/2025 WOODARD & CURRAN, INC.AG N-2025-113 PWA 50,000.00$ SEWER SYSTEM HYDRAULIC MODELING 123 5/5/2025 BOSS STRONGBOX PO 127601 POL 1,365.63$ WEAPON PULLOUT VEHICLE DRAWER 124 5/5/2025 CORE & MAIN LP PO 127604 PWA 42,634.74$ SEWER CAMERA SYSTEM AND ACCESSORIES 125 5/8/2025 BSN SPORTS LLC PO 127605 PRCS 20,400.55$ VINYL COVERS - GYM FLOORS 126 5/8/2025 FMI EQUIPMENT PO 127608 PWA 24,264.43$ GROUND LEVEL LOADING TRAILER 127 5/8/2025 GOLDEN STATE AUDIO VIDEO PO 127606 PWA 3,708.29$ AV SYSTEM & INSTALLATION 128 5/8/2025 INTEGRITY SUPPLY INC PO 127607 PWA 14,034.82$ PAINT SPRAYERS & ACCESSORIES 129 5/8/2025 PI-LIT PO 127609 PWA 9,723.25$ ROAD FLARE & CONE ADAPTER SETS 130 5/9/2025 BOTACH INC PO 127613 POL 34,346.83$ FIREARM MULTILASER DEVICE 131 5/9/2025 CHARGEPOINT INC.PO 127612 PWA 6,630.00$ EV CHARGING SUBSCRPITON 132 5/9/2025 VERDEK LLC PO 127610 PWA 49,172.33$ EV CHARGER MATERIALS 133 5/12/2025 NASH REFEREE, INC.AG N-2025-116 PRCS 25,000.00$ OFFICIATING SERVICES 134 5/12/2025 STEVEN PHAM AG N-2025-117 HR 30,000.00$ HUMAN RESOURCES CONSULTING 135 5/14/2025 TVL INC PO 127619 POL 2,212.14$ SOFTWARE 136 5/15/2025 HARDY PREA CONSULTING SERVICES AG N-2025-119 POL 20,854.00$ PREA AUDITING SERVICES 137 5/16/2025 ANN CHAU AG N-2025-127 LIB 500.00$ SPEAKER / PERFORMER 138 5/16/2025 BROWNELLS INC PO 127620 POL 989.59$ FIREARMS CLEANING / MAINTANENCE SUPPLIES 139 5/16/2025 CARDON SOLUTIONS, LLC AG N-2025-126 IT 24,750.00$ DATA ARCHIVING & REPORTING PILOT PROJECT 140 5/16/2025 CORE & MAIN LP PO 9265 PWA 15,000.00$ WATERWORKS MATERIALS 141 5/16/2025 DTSA SERVICES AG N-2025-129 PRCS 26,422.00$ CLEANING, POWERWASHING & LITTER MAINTENANCE 142 5/16/2025 ELIZABETH AI AG N-2025-130 LIB 2,200.00$ SPEAKER / PERFORMER 143 5/16/2025 FERGUSON ENTERPRISES LLC PO 9264 PWA 50,000.00$ WATERWORKS MATERIALS 144 5/16/2025 JOSE ALEJANDRO MASCORRO AG N-2025-123 CDA 5,000.00$ GRANT PROGRAM     City Council 8 – 5 8/19/2025 Page 4 of 5 No.Date Vendor Name Type Number Agency Amount Description QUATERLY REPORT OF CONTRACTS: ARIL 1, 2025 TO JUNE 30, 2025 145 5/16/2025 LIGHTNING YOUTH ACADEMY AG N-2025-128 PRCS 25,000.00$ RECREATION SERVICES 146 5/16/2025 NATIONAL CENTER FOR SAFETY INITIATIVES, LLC AG N-2025-120 HR 20,000.00$ BACKGROUND SCREENING REPORTS 147 5/16/2025 ORANGE COUNTY CRAZIES INC AG N-2025-124 CDA 7,000.00$ GRANT PROGRAM 148 5/16/2025 THE FRIDA CINEMA AG N-2025-125 LIB 700.00$ RENTAL USE 149 5/16/2025 THOMAS HOUSE TEMPORARY SHELTER AG N-2025-131 CDA 50,000.00$ HOMELESS HOUSING, ASSISTANCE & PREVENTION 150 5/20/2025 THE AMGRAPH GROUP PO 127622 CDA 2,963.00$ SIDEWALK DECAL REPLACEMENT 151 5/20/2025 THE CASTLE PRESS PO 127621 FMS 2,841.59$ CERTIFICATES OF RECOGNITION 152 5/21/2025 COSMOS EVENT RENTALS PO 127623 CMO 790.00$ CHAIRS & TABLES RENTAL 153 5/22/2025 CUBE WORLD USA INTERNATIONAL PO 127624 CDA 15,158.99$ FURNITURE 154 5/22/2025 ECS PACIFIC, INC.AG N-2025-136 LIB 49,954.00$ BUILDING ENCLOSURE ASSESSMENT & DESIGN CONSULTANT 155 5/22/2025 HYDROAPPS, LLC AG N-2025-132 PRCS 4,173.00$ AQUATIC MANAGEMENT SOFTWARE 156 5/22/2025 KATHERINA SUTTER AG N-2025-134 PRCS 25,000.00$ DANCE PROGRAMMING 157 5/22/2025 ONEOC AG N-2025-137 CDA 10,000.00$ GRANT PROGRAM 158 5/22/2025 SILSBY STRATEGIC ADVISORS, INC.AG N-2025-138 PWA 50,000.00$ STRATEGIC SUPPORT SERVICES 159 5/22/2025 SOCAL DRUM PARTY, LLC AG N-2025-133 PRCS 25,000.00$ SPECIAL ENTERTAINMENT 160 5/22/2025 YOUNG REMBRANDTS AG N-2025-135 PRCS 25,000.00$ ART PROGRAMMING 161 5/27/2025 BEST CONTRACTING SERVICES INC PO 127625 PWA 22,621.00$ ROOF REPAIRS 162 5/27/2025 CDW GOVERNMENT PO 127626 PRCS 6,793.57$ NETWORK HARDWARE, SOFTWARE & UPS BATTERY 163 5/28/2025 ORANGE COUNTY WINWATER WORKS PO 127628 PWA 14,975.18$ WATERWORKS MATERIALS 164 5/28/2025 PROJECT KINSHIP AG N-2025-140 CDA 3,050.00$ GRANT PROGRAM 165 6/1/2025 PAPER RECYCLING & SHREDDING PO 9242 CITYWIDE 20,000.00$ DOCUMENT SHREDDING SERVICES 166 6/1/2025 SUN PAC STORAGE CONTAINERS INC PO 9257 CITYWIDE 20,000.00$ STORAGE CONTAINER RENTAL 167 6/2/2025 ILIANA C. ZEPEDA DE LEON AG N-2025-141 CDA 7,000.00$ GRANT PROGRAM 168 6/2/2025 THE FRIDA CINEMA AG N-2025-142 CDA 14,000.00$ GRANT PROGRAM 169 6/3/2025 DKF SOLUTIONS GROUP, LLC AG N-2025-146 PWA 50,000.00$ ENVIRONMENTAL & SAFETY TRAINING COURSES 170 6/3/2025 JOSHUA BOBROVE AG N-2025-145 PWA 50,000.00$ PHOTOGRAPHY SERVICES 171 6/3/2025 ORANGE COUNTY SOCCER CLUB AG N-2025-144 PRCS 35,000.00$ 2025 TITLE LEVEL PARTNERSHIP 172 6/4/2025 CLAUDIA GARCIA AG N-2025-147 PRCS 25,000.00$ PERFORMING ARTS & MEDITATION CLASSES 173 6/4/2025 SIMPLETHERAPHY, INC AG N-2025-148 HR 50,000.00$ WELLNESS PROGRAM 174 6/4/2025 SWIM BRAYV FOUNDATION AG N-2025-150 PRCS 5,000.00$ DROWNING PREVENTION PROGRAMMING 175 6/4/2025 TALLEY & TALLEY LAW, APC AG N-2025-151 CMO 50,000.00$ LEGAL SERVICES 176 6/5/2025 REVIVAL ANIMAL HEALTH PO 127630 PRCS 611.73$ EQUINE SUPPLEMENT 177 6/10/2025 CDW GOVERNMENT PO 127631 IT 6,667.50$ ANNUAL SOFTWARE RENEWAL 178 6/10/2025 MONTEBELLO GLASS & MIRROR CO PO 127632 PWA 4,203.30$ DOOR REPLACEMENT 179 6/11/2025 COPQUEST INC PO 127634 POL 3,441.38$ NYLON RESTRAINTS 180 6/11/2025 DELHI COMMUNITY CENTER AG N-2025-154 CDA 14,000.00$ GRANT PROGRAM 181 6/11/2025 PATRICK A HURLEY AG N-2025-155 PRCS 25,000.00$ GUITAR LESSONS 182 6/11/2025 STETSON ENGINEERS, INC.AG N-2025-153 PWA 50,000.00$ CONSUMER CONFIDENCE REPORT 183 6/12/2025 CDW GOVERNMENT PO 127636 IT 12,295.85$ SOFTWARE 184 6/12/2025 NETXPERTS INC PO 127635 IT 19,347.54$ CISCO SMARTWARE & HARDWARE MAINTENANCE 185 6/16/2025 DEBTBOOK AG N-2025-156 FMS 34,250.00$ DEBT & LEASE MANAGEMENT SOFTWARE 186 6/16/2025 EVOQUA WATER TECHNOLOGIES, LLC AG N-2025-157 PWA 50,000.00$ PFAS TREATMENT 187 6/16/2025 IRON MOUNTAIN AG N-2025-160 HR 50,000.00$ DOCUMENT STORAGE & MANAGEMENT 188 6/16/2025 TK CREATIVE, LLC AG N-2023-212-01 CITYWIDE 50,000.00$ GRAPHIC DESIGN SERVICES 189 6/16/2025 TSCM CORPORATION AG N-2025-159 PWA 49,999.00$ POWERWASHING & SWEEPING 190 6/17/2025 110 PERCENT, INC.AG N-2025-163 PRCS 35,000.00$ FINANCIAL SUSTAINABILITY STRATEGIES 191 6/17/2025 DENNYS DIAZ PADILLA AG N-2025-164 PRCS 25,000.00$ FOLKLORICO DANCE CLASSES 192 6/17/2025 LANMOR SERVICES PO 127637 PWA 4,554.29$ DOOR REPLACEMENT     City Council 8 – 6 8/19/2025 Page 5 of 5 No.Date Vendor Name Type Number Agency Amount Description QUATERLY REPORT OF CONTRACTS: ARIL 1, 2025 TO JUNE 30, 2025 193 6/19/2025 ABM INDUSTRY GROUPS, LLC AG N-2025-166 PRCS 10,000.00$ RESTROOM MAINTENANCE 194 6/23/2025 MAIN GRAPHICS PO 127638 IT 1,573.58$ BARCODE LABELS 195 6/24/2025 CONTINUING EDUCATION OF THE BAR AG N-2025-170 CAO 31,761.00$ SUBSCRIPTION- DIGITAL PRODUCTS 196 6/24/2025 CORNERSTONE COMMUNICATIONS AND PUBLIC RELATIONS INC AG N-2025-167 POL 49,000.00$ STRATEGIC COMMUNICATIONS SERVICES 197 6/24/2025 TWIST AND SHOUT EVENTS, INC.AG N-2025-168 LIB 6,000.00$ ON-CALL ENTERTAINMENT 198 6/26/2025 DAVID AND JESSICA SERNA AG N-2025-171 CDA 7,410.00$ RENTAL ASSISTANCE 199 6/26/2025 PACIFIC TRAFFIC CONTROL LLC AG N-2025-115-01 PRCS 25,540.30$ TRAFFIC CONTROL 200 6/26/2025 THE REGENTS OF THE UNIVERSITY OF CALIFORNIA AG N-2025-172 POL 49,500.00$ EVIDENCE COLLECTIONS SERVICES 201 6/27/2025 121 WATER, INC.AG N-2025-175 PWA 50,000.00$ END-TO-END LEAD & COPPER COMPLIANCE 202 6/27/2025 MILAGRO MEDIA STRATEGIES AG N-2025-173 CMO 49,500.00$ COMMUNICATIONS & MEDIA SERVICES 203 6/27/2025 TRIPEPI SMITH & ASSOCIATES, INC.AG N-2025-174 CMO 49,000.00$ COMMUNICATIONS & MEDIA SERVICES Total this period $ 3,407,928.36 Total fiscal year budget $ 718,815,174.00 Percentage of budget amount 0.50% Agency/Department City Attorney’s Office (CAO) Clerk of the Council (COC) City Manager’s Office (CMO) Community Development (CDA) Citywide Finance & Management Services (FMS) Human Resources (HR) Information Technology (IT) Library (LIB) Parks, Rec. & Comm. Services (PRCS) Planning and Building (PBA) Police (POL) Public Works (PWA) Total 1,549.72$ 1,549.72$ Total This Quarter FiscalYear-to-Date 31,761.00$ 568,926.39$ 201,588.60$ 729,821.97$ 240,849.71$ 794,947.52$ 121,871.67$ 963,908.29$ 56,611.31$ 274,660.48$ 184,852.05$ 456,340.97$ 71,634.96$ 548,125.57$ 135,379.14$ 421,056.61$ 690,210.95$ 2,750,923.93$ 20,707.52$ 236,624.54$ 492,892.56$ 2,402,583.73$ 1,158,019.17$ 4,662,890.32$ 3,407,928.36$ 14,812,360.04$     City Council 8 – 7 8/19/2025 Finance and Management Services www.santa-ana.org/finance Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Periodic Quarterly Report of Investments as of June 30, 2025 AGENDA TITLE Receive and File Quarterly Report of Investments as of June 30, 2025 RECOMMENDED ACTION Receive and file. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION In accordance with the City’s Statement of Investment Policy, the Finance and Management Services Agency (FMSA) shall render to the City Council and City Manager an Investment Report (Report) containing detailed information on all cash and security investments of the City. The City Manager and City Council receive the reports on a monthly basis, within 45 days following month-end, in compliance with Government Code section 53646. Quarterly reports appear on regular City Council public meeting agendas for formal approval. Each month, staff performs an expenditure analysis to assure the City can meet its budgeted expenditures for the following six months. As of June 30, 2025, this analysis affirms that the City has adequate cash reserves necessary to meet its obligations for the next six months. All the information provided is in compliance with state law and the City of Santa Ana July 1, 2024 – June 30, 2025 Statement of Investment Policy. The Investment Report (Exhibit 1) attached accurately represents all pooled investments held for the City as of June 30, 2025. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action.     City Council 9 – 1 8/19/2025 Quarterly Report of Investments August 19, 2025 Page 2 5 2 6 9 EXHIBIT(S) 1. Investment Report Submitted By: Alex Trinidad, Executive Director, Finance and Management Services Agency Approved By: Alvaro Nuñez, City Manager     City Council 9 – 2 8/19/2025 City of Santa Ana Monthly Investment Report June 30, 2025 EXHIBIT 1     City Council 9 – 3 8/19/2025 Your Portfolio Principal Cost LAIF/CLASS $126,989,989.98 Cash $25,131,617.98 BNY Custody Account $322,052,200.16 Total Portfolio $474,174,208.12 Restricted Cash $82,062,159.85 Your Portfolio Weighted Average Maturity 1.84 years Weighted Average Yield 3.02% Your Asset Allocation Your Maturity Distribution 152,121,608 89,360,464 82,463,500 34,995,901 49,325,080 65,907,654 32.08%18.85%17.39%7.38%10.40%13.90% - 20,000,000 40,000,000 60,000,000 80,000,000 100,000,000 120,000,000 140,000,000 160,000,000 Overnight Funds 0-1 year 1-2 years 2-3 years 3-4 years 4-5 years 36% 1%3% 13% 1% 3%6% 5% 27% 5%US Government Agencies Negotiable CDs US Treasuries Corporate Bonds Commercial Paper Municipal Bonds Mortgage Backed Securities Asset Backed Securities LAIF/CLASS Cash Current Portfolio City of Santa Ana portfolio as of 6/30/2025 YIELD AND INTEREST INCOME INFORMATION IS ANNUALIZED. ALL YIELD INFORMATION IS SHOWN GROSS OF ANY ADVISORY AND CUSTODY FEES AND IS BASED ON YIELD TO MATURITY AT COST. PAST PERFORMANCE IS NOT A GUARANTEE OF FUTURE RESULTS.     City Council 9 – 4 8/19/2025 MONTHLY RECONCILIATION WITH BNY Beginning Book Value 321,247,957.93 Contributions Withdrawals Realized Gains/Losses 175,734.87 Purchased Interest (17,406.95) Gross Interest Earnings 646,314.31 Ending Book Value 322,052,600.16 PORTFOLIO CHARACTERISTICS Portfolio Yield to Maturity 2.75% Portfolio Effective Duration 1.82 yrs Weighted Average Maturity 2.24 yrs Weighted Average Life 1.88 yrs PROJECTED MONTHLY INCOME SCHEDULE SECTOR ALLOCATION MATURITY DISTRIBUTION CREDIT QUALITY Page 3 of 15 City of Santa Ana PORTFOLIO SUMMARY - PORTFOLIO HELD AT BNY As of June 30, 2025     City Council 9 – 5 8/19/2025 CUSIP Security Description Trade Date/ Settlement Date Par Value Principal Cost/ Purchased Interest Total Cost Yield at Cost Maturity/ Duration Market Price/ Market Value Unrealized Gain/ (Loss) % of Assets Moody's/ S&P Rating Cash and Cash Equivalents 00391CASH Local Agency Investment Fund- LAIFCITY 6/30/2025 6/30/2025 $73,918,831.54 $73,918,831.54 $73,918,831.54 4.27%0.003 0.003 $1.00 $73,918,831.54 $0.00 15.69% 00392CASH California CLASS 6/30/2025 6/30/2025 $6,176,400.87 $6,176,400.87 $6,176,400.87 4.38%0.003 0.003 $1.00 $6,176,400.87 $0.00 1.31% 00393CASH Local Agency Investment Fund- LAIF ARPA 6/30/2025 6/30/2025 $46,894,757.57 $46,894,757.57 $46,894,757.57 4.27%0.003 0.003 $1.00 $46,894,757.57 $0.00 9.95% 00394CASH City of Santa Ana- Petty Cash 6/30/2025 6/30/2025 $79,625.00 $79,625.00 $79,625.00 0.00%0.003 0.003 $1.00 $79,625.00 $0.00 0.02% 00396CASH JPMorgan Chase- WORKERS COMP 37983 6/30/2025 6/30/2025 $856,155.74 $856,155.74 $856,155.74 0.00%0.003 0.003 $1.00 $856,155.74 $0.00 0.18% 00397CASH JPMorgan Chase- GENERAL LIABILITY 38130 6/30/2025 6/30/2025 $1,429,539.09 $1,429,539.09 $1,429,539.09 0.00%0.003 0.003 $1.00 $1,429,539.09 $0.00 0.30% 00402CASH JPMorgan Chase- GENERAL 9500 6/30/2025 6/30/2025 $22,766,298.15 $22,766,298.15 $22,766,298.15 0.00%0.003 0.003 $1.00 $22,766,298.15 $0.00 4.83% X9USDDTP3 Dreyfus Treasury Money Market Fund 6/30/2025 6/30/2025 $957,298.40 $957,298.40 $957,298.40 4.13%0.003 0.003 $1.00 $957,298.40 $0.00 0.20% AAAm SubTotal $153,078,906.36 $153,078,906.36 $153,078,906.36 3.57%$153,078,906.36 $0.00 32.49% Agency Bond 3136G4G98 FNMA 0.560% 08/12/2025 8/12/2020 8/12/2020 $6,000,000.00 $6,000,000.00 $6,000,000.00 0.56%0.118 0.117 $99.52 $5,970,900.00 ($29,100.00)1.27%Aaa AA+ 3130ANPE4 FHLB 0.700% 08/26/2025 8/26/2021 8/26/2021 $6,000,000.00 $6,000,000.00 $6,000,000.00 0.70%0.156 0.156 $99.39 $5,963,580.00 ($36,420.00)1.27%Aaa AA+ 3134GWUE4 FMCC 0.500% 09/30/2025 9/30/2020 9/30/2020 $5,000,000.00 $5,000,000.00 $5,000,000.00 0.50%0.252 0.250 $98.99 $4,949,450.00 ($50,550.00)1.05%Aaa AA+ 3136G45Q2 FNMA 0.530% 10/28/2025 10/28/2020 10/28/2020 $6,000,000.00 $6,000,000.00 $6,000,000.00 0.53%0.329 0.328 $98.68 $5,920,980.00 ($79,020.00)1.26%Aaa AA+ 3134GXJL9 FMCC 0.500% 12/30/2025 12/30/2020 12/30/2020 $6,000,000.00 $6,000,000.00 $6,000,000.00 0.50%0.501 0.500 $98.05 $5,883,060.00 ($116,940.00)1.25%Aaa AA+ 3130AKN69 FHLB 0.500% 01/28/2026 1/28/2021 1/28/2021 $6,000,000.00 $6,000,000.00 $6,000,000.00 0.50%0.581 0.577 $97.71 $5,862,600.00 ($137,400.00)1.24%Aaa AA+ Page 4 of 15 City of Santa Ana POSITION STATEMENT As of June 30, 2025     City Council 9 – 6 8/19/2025 CUSIP Security Description Trade Date/ Settlement Date Par Value Principal Cost/ Purchased Interest Total Cost Yield at Cost Maturity/ Duration Market Price/ Market Value Unrealized Gain/ (Loss) % of Assets Moody's/ S&P Rating 3130ALBM5 FHLB 0.625% 02/24/2026 2/24/2021 2/24/2021 $5,000,000.00 $5,000,000.00 $5,000,000.00 0.63%0.655 0.648 $97.51 $4,875,500.00 ($124,500.00)1.03%Aaa AA+ 3130ALA53 FHLB 0.600% 02/25/2026 2/25/2021 2/25/2021 $5,000,000.00 $5,000,000.00 $5,000,000.00 0.60%0.658 0.651 $97.48 $4,874,050.00 ($125,950.00)1.03%Aaa AA+ 3133EMSU7 FFCB 0.800% 03/09/2026 3/9/2021 3/9/2021 $4,000,000.00 $4,000,000.00 $4,000,000.00 0.80%0.690 0.690 $97.58 $3,903,056.00 ($96,944.00)0.83%Aaa AA+ 3130ALW67 FHLB 1.100% 04/22/2026 4/22/2021 4/22/2021 $5,000,000.00 $5,000,000.00 $5,000,000.00 1.10%0.811 0.808 $97.33 $4,866,450.00 ($133,550.00)1.03%Aaa AA+ 3130ANFG0 FHLB 0.875% 05/18/2026 8/18/2021 8/18/2021 $5,000,000.00 $5,000,000.00 $5,000,000.00 0.88%0.882 0.879 $96.99 $4,849,600.00 ($150,400.00)1.03%Aaa AA+ 3130AP3A1 FHLB 0.850% 06/29/2026 9/29/2021 9/29/2021 $5,000,000.00 $4,998,750.00 $4,998,750.00 0.86%0.997 0.993 $96.48 $4,824,100.00 ($174,650.00)1.02%Aaa AA+ 3130AMYU0 FHLB 1.050% 06/30/2026 6/30/2021 6/30/2021 $6,000,000.00 $6,000,000.00 $6,000,000.00 1.05%1.000 0.997 $96.76 $5,805,300.00 ($194,700.00)1.23%Aaa AA+ 3130ANFU9 FHLB 0.850% 07/29/2026 7/29/2021 7/29/2021 $5,000,000.00 $5,000,000.00 $5,000,000.00 0.85%1.079 1.074 $96.54 $4,827,150.00 ($172,850.00)1.02%Aaa AA+ 3133EM2C5 FFCB 0.710% 08/10/2026 8/10/2021 8/10/2021 $6,000,000.00 $6,000,000.00 $6,000,000.00 0.71%1.112 1.106 $96.16 $5,769,720.00 ($230,280.00)1.22%Aaa AA+ 3130ANQ78 FHLB 0.900% 08/27/2026 8/27/2021 8/27/2021 $6,000,000.00 $6,000,000.00 $6,000,000.00 0.90%1.159 1.151 $96.30 $5,777,868.00 ($222,132.00)1.23%Aaa AA+ 3130AP3E3 FHLB 0.820% 09/30/2026 9/30/2021 9/30/2021 $5,000,000.00 $5,000,000.00 $5,000,000.00 0.82%1.252 1.244 $96.04 $4,802,150.00 ($197,850.00)1.02%Aaa AA+ 3130APB79 FHLB 1.000% 09/30/2026 9/30/2021 9/30/2021 $5,000,000.00 $5,000,000.00 $5,000,000.00 1.00%1.252 1.242 $96.25 $4,812,700.00 ($187,300.00)1.02%Aaa AA+ 3130APB46 FHLB 0.950% 10/13/2026 10/13/2021 10/13/2021 $10,000,000.00 $10,000,000.00 $10,000,000.00 0.95%1.288 1.279 $96.14 $9,614,300.00 ($385,700.00)2.04%Aaa AA+ 3130APQB4 FHLB 1.500% 11/23/2026 11/23/2021 11/23/2021 $5,000,000.00 $5,000,000.00 $5,000,000.00 1.50%1.400 1.386 $96.32 $4,815,950.00 ($184,050.00)1.02%Aaa AA+ 3130APVC6 FHLB 1.375% 12/01/2026 12/14/2021 12/14/2021 $5,000,000.00 $4,997,500.00 $4,997,500.00 1.40%1.422 1.409 $96.11 $4,805,250.00 ($192,250.00)1.02%Aaa AA+ 3130AQAB9 FHLB 1.625% 12/30/2026 12/30/2021 12/30/2021 $3,750,000.00 $3,750,000.00 $3,750,000.00 1.63%1.501 1.488 $96.37 $3,614,025.00 ($135,975.00)0.77%Aaa AA+ 3130AQNR0 FHLB 1.750% 01/27/2027 1/27/2022 1/27/2022 $3,000,000.00 $3,000,000.00 $3,000,000.00 1.75%1.578 1.548 $96.34 $2,890,320.00 ($109,680.00)0.61%Aaa AA+ 3130AQKM4 FHLB 1.750% 01/28/2027 1/28/2022 1/28/2022 $1,500,000.00 $1,500,000.00 $1,500,000.00 1.75%1.581 1.551 $96.35 $1,445,205.00 ($54,795.00)0.31%Aaa AA+ Page 5 of 15 City of Santa Ana POSITION STATEMENT As of June 30, 2025     City Council 9 – 7 8/19/2025 CUSIP Security Description Trade Date/ Settlement Date Par Value Principal Cost/ Purchased Interest Total Cost Yield at Cost Maturity/ Duration Market Price/ Market Value Unrealized Gain/ (Loss) % of Assets Moody's/ S&P Rating 3130AQSA2 FHLB 1.830% 02/10/2027 2/10/2022 2/10/2022 $5,000,000.00 $5,000,000.00 $5,000,000.00 1.83%1.616 1.583 $96.42 $4,821,050.00 ($178,950.00)1.02%Aaa AA+ 3133ENPB0 FFCB 2.180% 02/16/2027 2/16/2022 2/16/2022 $3,500,000.00 $3,500,000.00 $3,500,000.00 2.18%1.633 1.595 $96.94 $3,392,725.00 ($107,275.00)0.72%Aaa AA+ 3130AQW33 FHLB 2.020% 02/24/2027 2/24/2022 2/24/2022 $5,000,000.00 $5,000,000.00 $5,000,000.00 2.02%1.655 1.619 $96.67 $4,833,300.00 ($166,700.00)1.03%Aaa AA+ 3130AQYA5 FHLB 2.250% 02/24/2027 2/28/2022 2/28/2022 $1,500,000.00 $1,500,000.00 $1,500,000.00 2.25%1.655 1.616 $97.04 $1,455,601.50 ($44,398.50)0.31%Aaa AA+ 3130ARC82 FHLB 2.100% 03/29/2027 3/29/2022 3/29/2022 $3,000,000.00 $3,000,000.00 $3,000,000.00 2.10%1.745 1.716 $96.90 $2,906,910.00 ($93,090.00)0.62%Aaa AA+ 3133ENUH1 FFCB 3.330% 04/12/2027 4/12/2022 4/12/2022 $2,000,000.00 $2,000,000.00 $2,000,000.00 3.33%1.784 1.734 $98.74 $1,974,780.00 ($25,220.00)0.42%Aaa AA+ 3133ENVV9 FFCB 3.630% 05/03/2027 5/3/2022 5/3/2022 $3,000,000.00 $3,000,000.00 $3,000,000.00 3.63%1.841 1.788 $98.99 $2,969,580.00 ($30,420.00)0.63%Aaa AA+ 3130AFFX0 FHLB 3.250% 11/16/2028 1/26/2024 1/26/2024 $1,000,000.00 $969,118.00 $969,118.00 3.96%3.384 3.213 $98.49 $984,850.00 $15,732.00 0.21%Aaa AA+ 3133EPW84 FFCB 3.875% 01/18/29 1/26/2024 1/26/2024 $1,000,000.00 $992,169.00 $992,169.00 4.05%3.556 3.294 $100.17 $1,001,690.00 $9,521.00 0.21%Aaa AA+ 3133ENUR9 FFCB 3.700% 04/18/2029 7/25/2024 7/26/2024 $5,725,000.00 $5,556,742.25 $5,556,742.25 4.39%3.803 3.552 $98.14 $5,618,686.75 $61,944.50 1.19%Aaa AA+ 3130B1BC0 FHLB 4.625% 06/08/2029 7/22/2024 7/23/2024 $2,950,000.00 $3,001,300.50 $3,001,300.50 4.22%3.942 3.642 $102.94 $3,036,848.00 $35,547.50 0.64%Aaa AA+ SubTotal $158,925,000.00 $158,765,579.75 $158,765,579.75 1.32%$154,719,285.25 ($4,046,294.50)32.83% Asset-backed Security 437918AC9 Honda Auto Receivables 2024-1 Owner Trust 5.210% 08/15/2028 11/4/2024 11/5/2024 $6,535,000.00 $6,609,795.12 $6,609,795.12 4.55%3.129 1.420 $100.87 $6,591,906.78 ($17,888.34)1.40%Aaa AAA 14041NGE5 Capital One Multi- Asset Execution Trust 3.920% 09/17/2029 11/12/2024 11/13/2024 $5,000,000.00 $4,911,718.75 $4,911,718.75 4.63%4.219 0.422 $99.65 $4,982,720.00 $71,001.25 1.06% AAA 43814VAC1 HONDA AUTO RECEIVABLES 2025-1 A-3 20290921 4.57000 2/4/2025 2/11/2025 $2,000,000.00 $1,999,938.40 $1,999,938.40 4.62%4.230 1.637 $100.87 $2,017,450.00 $17,511.60 0.43% AAA Page 6 of 15 City of Santa Ana POSITION STATEMENT As of June 30, 2025     City Council 9 – 8 8/19/2025 CUSIP Security Description Trade Date/ Settlement Date Par Value Principal Cost/ Purchased Interest Total Cost Yield at Cost Maturity/ Duration Market Price/ Market Value Unrealized Gain/ (Loss) % of Assets Moody's/ S&P Rating 096924AD7 BMW Vehicle Owner Trust 2025-A 4.560% 09/25/2029 2/4/2025 2/12/2025 $4,350,000.00 $4,349,571.52 $4,349,571.52 4.61%4.241 1.658 $100.82 $4,385,469.90 $35,898.38 0.93%Aaa AAA 02582JKM1 American Express Credit Account Master Trust 4.560% 12/17/2029 2/4/2025 2/11/2025 $4,000,000.00 $3,999,111.60 $3,999,111.60 4.61%4.468 2.025 $101.24 $4,049,716.00 $50,604.40 0.86% AAA SubTotal $21,885,000.00 $21,870,135.39 $21,870,135.39 4.60%$22,027,262.68 $157,127.29 4.67% Commercial Paper 4497W0UB2 ING (U.S.) Funding LLC 07/11/2025 1/7/2025 1/8/2025 $6,050,000.00 $5,916,416.00 $5,916,416.00 4.42%0.030 0.031 $99.83 $6,039,823.90 $123,407.90 1.28%P-1 A-1 SubTotal $6,050,000.00 $5,916,416.00 $5,916,416.00 4.42%$6,039,823.90 $123,407.90 1.28% Corporate Bond 24422EXV6 John Deere Capital Corporation 4.200% 07/15/2027 9/3/2024 9/6/2024 $6,000,000.00 $6,006,960.00 $6,006,960.00 4.16%2.041 1.941 $100.19 $6,011,100.00 $4,140.00 1.28%A1 A 48128GU99 JPMorgan Chase & Co. 1.250% 07/31/2027 10/2/2024 10/3/2024 $4,500,000.00 $4,119,300.00 $4,119,300.00 4.47%2.085 2.051 $93.09 $4,189,185.00 $69,885.00 0.89%A1 A 478160DH4 Johnson & Johnson 4.550% 03/01/2028 2/18/2025 2/20/2025 $5,000,000.00 $5,000,200.00 $5,000,200.00 4.55%2.671 2.506 $101.66 $5,082,750.00 $82,550.00 1.08%Aaa AAA 931142FB4 Walmart Inc. 3.900% 04/15/2028 9/17/2024 9/18/2024 $5,625,000.00 $5,673,262.50 $5,673,262.50 3.64%2.795 2.652 $100.09 $5,629,893.75 ($43,368.75)1.19%Aa2 AA 437076BW1 Home Depot, Inc. , The 3.900% 12/06/2028 4/22/2025 4/23/2025 $5,000,000.00 $4,941,500.00 $4,941,500.00 4.25%3.438 3.238 $99.66 $4,982,860.00 $41,360.00 1.06%A2 A 89236TMF9 Toyota Motor Credit Corporation 5.050% 05/16/2029 7/24/2024 7/25/2024 $4,000,000.00 $4,058,560.00 $4,058,560.00 4.71%3.879 3.555 $102.67 $4,106,960.00 $48,400.00 0.87%A1 A+ 713448FX1 PepsiCo, Inc. 4.500% 07/17/2029 7/22/2024 7/23/2024 $3,000,000.00 $2,993,100.00 $2,993,100.00 4.55%4.049 3.674 $101.43 $3,042,960.00 $49,860.00 0.65%A1 A+ 713448GB8 PepsiCo, Inc. 4.600% 02/07/2030 2/6/2025 2/7/2025 $3,000,000.00 $2,992,980.00 $2,992,980.00 4.65%4.611 4.131 $101.70 $3,050,880.00 $57,900.00 0.65%A1 A+ 478160DJ0 Johnson & Johnson 4.700% 03/01/2030 2/19/2025 3/3/2025 $4,500,000.00 $4,507,695.00 $7,637.50 $4,515,332.50 4.66%4.671 4.185 $102.27 $4,602,330.00 $94,635.00 0.98%Aaa AAA Page 7 of 15 City of Santa Ana POSITION STATEMENT As of June 30, 2025     City Council 9 – 9 8/19/2025 CUSIP Security Description Trade Date/ Settlement Date Par Value Principal Cost/ Purchased Interest Total Cost Yield at Cost Maturity/ Duration Market Price/ Market Value Unrealized Gain/ (Loss) % of Assets Moody's/ S&P Rating 037833DU1 Apple Inc. 1.650% 05/11/2030 6/25/2025 6/26/2025 $6,000,000.00 $5,346,180.00 $12,375.00 $5,358,555.00 4.14%4.866 4.670 $89.05 $5,342,940.00 ($3,240.00)1.13%Aaa AA+ 023135BS4 Amazon.com, Inc. 1.500% 06/03/2030 6/24/2025 6/25/2025 $5,000,000.00 $4,405,500.00 $4,583.34 $4,410,083.34 4.19%4.929 4.747 $88.32 $4,415,900.00 $10,400.00 0.94%A1 AA SubTotal $51,625,000.00 $50,045,237.50 $24,595.84 $50,069,833.34 4.32%$50,457,758.75 $412,521.25 10.71% Corporate Note 06055JHN2 Bank of America Corporation 5.000% 12/06/2027 12/10/2024 12/11/2024 $10,000,000.00 $10,000,000.00 $10,000,000.00 5.00%2.436 2.286 $100.01 $10,000,700.00 $700.00 2.12%A1 A- SubTotal $10,000,000.00 $10,000,000.00 $10,000,000.00 5.00%$10,000,700.00 $700.00 2.12% Mortgage-backed Security (Commercial) 3132XFMR6 Federal Home Loan Mortgage Corporation 4.340% 08/01/2028 7/31/2024 8/5/2024 $5,500,000.00 $5,463,261.72 $5,463,261.72 4.57%3.090 1.652 $100.43 $5,523,529.00 $60,267.28 1.17%Aaa AA+ 3132XGZG4 Federal Home Loan Mortgage Corporation 4.750% 12/01/2028 5/29/2025 6/3/2025 $1,700,000.00 $1,703,718.75 $448.61 $1,704,167.36 4.70%3.425 1.819 $100.97 $1,716,433.90 $12,715.15 0.36%Aaa AA+ 3132XKTM9 Federal Home Loan Mortgage Corporation 4.100% 07/01/2029 5/14/2025 5/19/2025 $3,865,000.00 $3,789,360.79 $3,789,360.79 4.65%4.005 2.100 $99.13 $3,831,471.13 $42,110.34 0.81%Aaa AA+ 3137HFF59 Federal Home Loan Mortgage Corporation 4.618% 07/25/2029 8/13/2024 8/22/2024 $2,400,000.00 $2,441,937.60 $2,441,937.60 4.19%4.071 2.454 $101.64 $2,439,266.40 ($2,671.20)0.52%Aaa AA+ 3140NWBC8 Federal National Mortgage Association, Inc. 4.080% 09/01/2029 10/7/2024 10/10/2024 $6,000,000.00 $5,941,406.25 $5,941,406.25 4.34%4.175 2.167 $99.65 $5,979,222.00 $37,815.75 1.27%Aaa AA+ 3132XKWE3 Federal Home Loan Mortgage Corporation 4.000% 10/01/2029 1/24/2025 1/29/2025 $3,725,000.00 $3,608,593.75 $3,608,593.75 4.78%4.258 2.205 $99.25 $3,696,988.00 $88,394.25 0.78%Aaa AA+ Page 8 of 15 City of Santa Ana POSITION STATEMENT As of June 30, 2025     City Council 9 – 10 8/19/2025 CUSIP Security Description Trade Date/ Settlement Date Par Value Principal Cost/ Purchased Interest Total Cost Yield at Cost Maturity/ Duration Market Price/ Market Value Unrealized Gain/ (Loss) % of Assets Moody's/ S&P Rating 3137HJ5Y9 Federal Home Loan Mortgage Corporation 4.700% 11/25/2029 1/23/2025 1/30/2025 $2,000,000.00 $1,993,510.00 $1,993,510.00 4.74%4.408 2.369 $101.98 $2,039,650.00 $46,140.00 0.43%Aaa AA+ 3140NW7A7 Federal National Mortgage Association, Inc. 4.515% 12/01/2029 12/18/2024 12/27/2024 $3,000,000.00 $2,981,250.00 $2,981,250.00 4.70%4.425 2.292 $101.12 $3,033,690.00 $52,440.00 0.64%Aaa AA+ SubTotal $28,190,000.00 $27,923,038.86 $448.61 $27,923,487.47 4.56%$28,260,250.43 $337,211.57 6.00% Municipal Bond 13063DC48 California, State of 1.700% 02/01/2028 7/25/2024 7/26/2024 $3,120,000.00 $2,853,302.40 $2,853,302.40 4.35%2.592 2.521 $94.46 $2,947,080.24 $93,777.84 0.63%Aa2 AA- 79773KPC2 San Francisco, City & County of 4.670% 06/15/2028 1/15/2025 1/30/2025 $1,335,000.00 $1,342,876.50 $1,342,876.50 4.48%2.962 2.794 $101.80 $1,359,079.40 $16,202.90 0.29%Aa1 AA+ 283062DS3 El Dorado Irrigation District Financing Corporation 2.055% 03/01/2029 7/30/2024 8/1/2024 $2,500,000.00 $2,260,300.00 $2,260,300.00 4.39%3.671 3.523 $92.79 $2,319,637.50 $59,337.50 0.49%Aa3 AA- 79773KPD0 San Francisco, City & County of 4.800% 06/15/2029 1/15/2025 1/30/2025 $4,015,000.00 $4,045,875.35 $4,045,875.35 4.60%3.962 3.650 $102.58 $4,118,506.70 $72,631.35 0.87%Aa1 AA+ 13063EGT7 California, State of 4.500% 08/01/2029 11/5/2024 11/6/2024 $4,075,000.00 $4,092,685.50 $4,092,685.50 4.40%4.090 3.713 $101.45 $4,134,197.53 $41,512.03 0.88%Aa2 AA- SubTotal $15,045,000.00 $14,595,039.75 $14,595,039.75 4.45%$14,878,501.37 $283,461.62 3.16% Negotiable Certificate of Deposit 32022EAU0 First Fed Bank 0.850% 08/29/2025 12/29/2021 12/29/2021 $248,000.00 $248,000.00 $248,000.00 0.84%0.164 0.164 $99.40 $246,516.96 ($1,483.04)0.05% 39573LCC0 Greenstate Credit Union 0.900% 11/24/2025 11/23/2021 11/23/2021 $248,000.00 $248,000.00 $248,000.00 0.89%0.403 0.402 $98.25 $243,659.75 ($4,340.25)0.05% 38149MR47 Goldman Sachs Bank USA Holdings LLC 1.000% 12/22/2025 12/22/2021 12/22/2021 $248,000.00 $248,000.00 $248,000.00 0.99%0.479 0.479 $98.00 $243,049.92 ($4,950.08)0.05% 06417NF73 Bank OZK 0.600% 05/12/2026 11/12/2021 11/12/2021 $248,000.00 $248,000.00 $248,000.00 0.60%0.866 0.863 $96.20 $238,563.60 ($9,436.40)0.05% Page 9 of 15 City of Santa Ana POSITION STATEMENT As of June 30, 2025     City Council 9 – 11 8/19/2025 CUSIP Security Description Trade Date/ Settlement Date Par Value Principal Cost/ Purchased Interest Total Cost Yield at Cost Maturity/ Duration Market Price/ Market Value Unrealized Gain/ (Loss) % of Assets Moody's/ S&P Rating 02568KAJ4 Luminate Bank 0.700% 05/27/2026 11/26/2021 11/26/2021 $248,000.00 $248,000.00 $248,000.00 0.69%0.907 0.904 $96.12 $238,369.17 ($9,630.83)0.05% 45776NEN2 Insbank 0.900% 06/19/2026 12/20/2021 12/20/2021 $248,000.00 $248,000.00 $248,000.00 0.89%0.970 0.966 $96.07 $238,254.84 ($9,745.16)0.05% 15721UET2 CFBank, National Association 0.850% 07/10/2026 11/10/2021 11/10/2021 $248,000.00 $248,000.00 $248,000.00 0.84%1.027 1.023 $95.81 $237,599.38 ($10,400.62)0.05% 292079AR1 Empire State Bank 0.900% 07/13/2026 11/12/2021 11/12/2021 $248,000.00 $248,000.00 $248,000.00 0.89%1.036 1.032 $95.93 $237,899.46 ($10,100.54)0.05% 549104ZS9 Luana Savings Bank 0.600% 11/05/2026 11/5/2021 11/5/2021 $248,000.00 $248,000.00 $248,000.00 0.59%1.351 1.346 $94.38 $234,055.70 ($13,944.30)0.05% 87165FD76 Synchrony Bank 1.100% 11/05/2026 11/5/2021 11/5/2021 $248,000.00 $248,000.00 $248,000.00 1.09%1.351 1.342 $95.03 $235,683.08 ($12,316.92)0.05% 59013KPN0 Merrick Bank Corporation 1.100% 11/09/2026 11/9/2021 11/9/2021 $248,000.00 $248,000.00 $248,000.00 1.09%1.362 1.351 $94.96 $235,498.82 ($12,501.18)0.05% 70962LAV4 Pentagon Federal Credit Union 1.000% 11/10/2026 11/10/2021 11/10/2021 $248,000.00 $248,000.00 $248,000.00 0.99%1.364 1.355 $94.82 $235,142.69 ($12,857.31)0.05% 89235MMB4 Toyota Financial Savings Bank 1.100% 11/12/2026 11/12/2021 11/12/2021 $248,000.00 $248,000.00 $248,000.00 1.09%1.370 1.361 $94.96 $235,503.53 ($12,496.47)0.05% 73319FBJ7 Poppy Business Merchant 0.800% 11/17/2026 11/17/2021 11/17/2021 $248,000.00 $248,000.00 $248,000.00 0.79%1.384 1.376 $94.48 $234,305.94 ($13,694.06)0.05% 30781JAW0 Farmers & Merchants Bank of Colby 0.850% 11/19/2026 11/19/2021 11/19/2021 $248,000.00 $248,000.00 $248,000.00 0.84%1.389 1.381 $94.53 $234,424.73 ($13,575.27)0.05% 856285YQ8 State Bank of India 1.150% 11/30/2026 11/29/2021 11/29/2021 $248,000.00 $248,000.00 $248,000.00 1.13%1.419 1.408 $96.17 $238,504.08 ($9,495.92)0.05% 58404DMQ1 Medallion Bank 1.250% 12/21/2026 12/20/2021 12/20/2021 $248,000.00 $248,000.00 $248,000.00 1.23%1.477 1.463 $94.80 $235,110.94 ($12,889.06)0.05% 02589ABT8 American Express National Bank 2.000% 03/16/2027 3/16/2022 3/16/2022 $248,000.00 $248,000.00 $248,000.00 1.97%1.710 1.679 $96.92 $240,361.60 ($7,638.40)0.05% 14042TEP8 Capital One Bank (Usa), National Association 2.000% 03/16/2027 3/16/2022 3/16/2022 $248,000.00 $248,000.00 $248,000.00 1.97%1.710 1.679 $96.92 $240,361.60 ($7,638.40)0.05% Page 10 of 15 City of Santa Ana POSITION STATEMENT As of June 30, 2025     City Council 9 – 12 8/19/2025 CUSIP Security Description Trade Date/ Settlement Date Par Value Principal Cost/ Purchased Interest Total Cost Yield at Cost Maturity/ Duration Market Price/ Market Value Unrealized Gain/ (Loss) % of Assets Moody's/ S&P Rating 07371AH22 Monet Bank 2.250% 03/24/2027 3/30/2022 3/30/2022 $248,000.00 $248,000.00 $248,000.00 2.22%1.732 1.698 $97.31 $241,331.28 ($6,668.72)0.05% 07371CT25 Beal Bank USA 2.250% 03/24/2027 3/30/2022 3/30/2022 $248,000.00 $248,000.00 $248,000.00 2.22%1.732 1.698 $95.70 $237,342.70 ($10,657.30)0.05% 61768U3U9 Morgan Stanley Private Bank, National Association 2.250% 03/30/2027 3/31/2022 3/31/2022 $248,000.00 $248,000.00 $248,000.00 2.25%1.748 1.714 $95.71 $237,349.64 ($10,650.36)0.05% 61773TCX9 Morgan Stanley Bank, N.A. 2.250% 03/30/2027 3/31/2022 3/31/2022 $248,000.00 $248,000.00 $248,000.00 2.25%1.748 1.714 $95.71 $237,349.64 ($10,650.36)0.05% SubTotal $5,704,000.00 $5,704,000.00 $5,704,000.00 1.23%$5,476,239.05 ($227,760.95)1.16% U.S. Government Bond 3133EMBH4 Federal Farm Credit Banks Funding Corporation 0.530% 09/29/2025 9/29/2020 9/29/2020 $5,000,000.00 $5,000,000.00 $5,000,000.00 0.53%0.249 0.244 $99.01 $4,950,550.00 ($49,450.00)1.05%Aa1 AA+ 3130AMYC0 Council of Federal Home Loan Banks 1.000% 03/30/2026 6/30/2021 6/30/2021 $6,000,000.00 $6,000,000.00 $6,000,000.00 1.00%0.748 0.729 $97.60 $5,855,700.00 ($144,300.00)1.24%Aa1 AA+ SubTotal $11,000,000.00 $11,000,000.00 $11,000,000.00 0.78%$10,806,250.00 ($193,750.00)2.29% U.S. Treasury Note 91282CKD2 UST 4.250% 02/28/2029 7/30/2024 7/31/2024 $6,000,000.00 $6,051,328.13 $6,051,328.13 4.04%3.668 3.400 $101.77 $6,106,404.00 $55,075.87 1.30%Aaa AA+ 91282CKG5 UST 4.125% 03/31/2029 7/24/2024 7/25/2024 $3,675,000.00 $3,671,411.13 $3,671,411.13 4.15%3.753 3.490 $101.36 $3,724,957.95 $53,546.82 0.79%Aaa AA+ 91282CMA6 UST 4.125% 11/30/2029 12/18/2024 12/19/2024 $2,150,000.00 $2,139,501.95 $2,139,501.95 4.23%4.422 4.074 $101.48 $2,181,744.75 $42,242.80 0.46%Aaa AA+ 91282CMZ1 UST 3.875% 04/30/2030 5/22/2025 5/23/2025 $3,450,000.00 $3,413,613.30 $8,355.45 $3,421,968.75 4.11%4.836 4.429 $100.38 $3,463,206.60 $49,593.30 0.73%Aaa AA+ SubTotal $15,275,000.00 $15,275,854.51 $8,355.45 $15,284,209.96 4.11%$15,476,313.30 $200,458.79 3.28% Grand Total $476,777,906.36 $474,174,208.12 $33,399.90 $474,207,608.02 3.02%$471,221,291.09 ($2,952,917.03)100.00% Page 11 of 15 City of Santa Ana POSITION STATEMENT As of June 30, 2025     City Council 9 – 13 8/19/2025 Transaction Type Trade Date Settlement Date CUSIP Security Description Par Value Principal Amount Purchased Interest Total Cost Yield at Cost Purchase Purchase 5/29/2025 6/3/2025 3132XGZG4 Federal Home Loan Mortgage Corporation 4.750% 12/01/2028 1,700,000.00 1,703,718.75 448.61 1,704,167.36 4.70% Purchase 6/24/2025 6/25/2025 023135BS4 Amazon.com, Inc. 1.500% 06/03/2030 5,000,000.00 4,405,500.00 4,583.34 4,410,083.34 4.19% Purchase 6/25/2025 6/26/2025 037833DU1 Apple Inc. 1.650% 05/11/2030 6,000,000.00 5,346,180.00 12,375.00 5,358,555.00 4.14% Total 12,700,000.00 11,455,398.75 17,406.95 11,472,805.70 Transaction Type Trade Date Settlement Date CUSIP Security Description Par Value Principal Cost Total Proceeds Realized Gain/Loss Sell Sell 6/25/2025 6/25/2025 22533TTW6 Credit Agricole Corporate and Investment Bank 06/30/2025 10,055,000.00 9,873,225.15 10,048,960.02 175,734.87 Total 10,055,000.00 9,873,225.15 10,048,960.02 175,734.87 Transaction Type Payment Date Settlement Date CUSIP Security Description Interest Received Interest/Dividends Interest/Dividends 6/2/2025 6/2/2025 91282CMA6 UST 4.125% 11/30/2029 44,343.75 Interest/Dividends 6/2/2025 6/2/2025 39573LCC0 Greenstate Credit Union 0.900% 11/24/2025 189.57 Interest/Dividends 6/2/2025 6/2/2025 3130APVC6 FHLB 1.375% 12/01/2026 34,375.00 Interest/Dividends 6/3/2025 6/3/2025 X9USDDTP3 Dreyfus Treasury Money Market Fund 3,394.65 Interest/Dividends 6/6/2025 6/6/2025 06055JHN2 Bank of America Corporation 5.000% 12/06/2027 41,666.67 Interest/Dividends 6/6/2025 6/6/2025 437076BW1 Home Depot, Inc. , The 3.900% 12/06/2028 97,500.00 Interest/Dividends 6/9/2025 6/9/2025 3130B1BC0 FHLB 4.625% 06/08/2029 68,218.75 Page 12 of 15 City of Santa Ana TRANSACTION STATEMENT - PORTFOLIO HELD AT BNY As of June 30, 2025     City Council 9 – 14 8/19/2025 Transaction Type Payment Date Settlement Date CUSIP Security Description Interest Received Interest/Dividends 6/9/2025 6/9/2025 59013KPN0 Merrick Bank Corporation 1.100% 11/09/2026 231.69 Interest/Dividends 6/10/2025 6/10/2025 15721UET2 CFBank, National Association 0.850% 07/10/2026 179.04 Interest/Dividends 6/10/2025 6/10/2025 70962LAV4 Pentagon Federal Credit Union 1.000% 11/10/2026 210.63 Interest/Dividends 6/12/2025 6/12/2025 06417NF73 Bank OZK 0.600% 05/12/2026 126.38 Interest/Dividends 6/15/2025 6/15/2025 437918AC9 Honda Auto Receivables 2024-1 Owner Trust 5.210% 08/15/2028 28,372.79 Interest/Dividends 6/15/2025 6/15/2025 14041NGE5 Capital One Multi-Asset Execution Trust 3.920% 09/17/2029 16,333.34 Interest/Dividends 6/16/2025 6/16/2025 79773KPC2 San Francisco, City & County of 4.670% 06/15/2028 23,379.19 Interest/Dividends 6/16/2025 6/16/2025 79773KPD0 San Francisco, City & County of 4.800% 06/15/2029 72,270.00 Interest/Dividends 6/16/2025 6/16/2025 02582JKM1 American Express Credit Account Master Trust 4.560% 12/17/2029 15,200.00 Interest/Dividends 6/17/2025 6/17/2025 73319FBJ7 Poppy Business Merchant 0.800% 11/17/2026 168.50 Interest/Dividends 6/20/2025 6/20/2025 30781JAW0 Farmers & Merchants Bank of Colby 0.850% 11/19/2026 179.04 Interest/Dividends 6/20/2025 6/20/2025 45776NEN2 Insbank 0.900% 06/19/2026 189.57 Interest/Dividends 6/20/2025 6/20/2025 58404DMQ1 Medallion Bank 1.250% 12/21/2026 263.29 Interest/Dividends 6/23/2025 6/23/2025 38149MR47 Goldman Sachs Bank USA Holdings LLC 1.000% 12/22/2025 1,236.60 Interest/Dividends 6/23/2025 6/23/2025 43814VAC1 HONDA AUTO RECEIVABLES 2025-1 A-3 20290921 4.57000 7,616.67 Interest/Dividends 6/25/2025 6/25/2025 3137HJ5Y9 Federal Home Loan Mortgage Corporation 4.700% 11/25/2029 7,833.33 Interest/Dividends 6/25/2025 6/25/2025 096924AD7 BMW Vehicle Owner Trust 2025-A 4.560% 09/25/2029 16,530.00 Interest/Dividends 6/25/2025 6/25/2025 3132XFMR6 Federal Home Loan Mortgage Corporation 4.340% 08/01/2028 20,554.72 Interest/Dividends 6/25/2025 6/25/2025 3132XKWE3 Federal Home Loan Mortgage Corporation 4.000% 10/01/2029 12,830.56 Page 13 of 15 City of Santa Ana TRANSACTION STATEMENT - PORTFOLIO HELD AT BNY As of June 30, 2025     City Council 9 – 15 8/19/2025 Transaction Type Payment Date Settlement Date CUSIP Security Description Interest Received Interest/Dividends 6/25/2025 6/25/2025 3137HFF59 Federal Home Loan Mortgage Corporation 4.618% 07/25/2029 9,236.00 Interest/Dividends 6/25/2025 6/25/2025 3140NW7A7 Federal National Mortgage Association, Inc. 4.515% 12/01/2029 11,663.75 Interest/Dividends 6/25/2025 6/25/2025 3140NWBC8 Federal National Mortgage Association, Inc. 4.080% 09/01/2029 21,080.00 Interest/Dividends 6/25/2025 6/25/2025 3132XKTM9 Federal Home Loan Mortgage Corporation 4.100% 07/01/2029 13,645.60 Interest/Dividends 6/26/2025 6/26/2025 02568KAJ4 Luminate Bank 0.700% 05/27/2026 147.44 Interest/Dividends 6/30/2025 6/30/2025 3130AQAB9 FHLB 1.625% 12/30/2026 30,468.75 Interest/Dividends 6/30/2025 6/30/2025 3130AMYU0 FHLB 1.050% 06/30/2026 31,500.00 Interest/Dividends 6/30/2025 6/30/2025 3134GXJL9 FMCC 0.500% 12/30/2025 15,000.00 Interest/Dividends 6/30/2025 6/30/2025 32022EAU0 First Fed Bank 0.850% 08/29/2025 179.04 Total 646,314.31 Page 14 of 15 City of Santa Ana TRANSACTION STATEMENT - PORTFOLIO HELD AT BNY As of June 30, 2025     City Council 9 – 16 8/19/2025 Meeder provides monthly statements for its investment management clients to provide information about the investment portfolio. The information should not be used for audit or confirmation purposes. Please review your custodial statements and report any inaccuracies or discrepancies. Certain information and data has been supplied by unaffiliated third parties. Although Meeder believes the information is reliable, it cannot warrant the accuracy of information offered by third parties. Market value may reflect prices received from pricing vendors when current market quotations are not available. Prices may not reflect firm bids or offers and may differ from the value at which the security can be sold. Statements may include positions from unmanaged accounts provided for reporting purposes. Unmanaged accounts are managed directly by the client and are not included in the accounts managed by the investment adviser. This information is provided as a client convenience and the investment adviser assumes no responsibility for performance of these accounts or the accuracy of the data reported. Investing involves risk. Past performance is no guarantee of future results. Debt and fixed income securities are subject to credit and interest rate risk. The investment return and principal value of an investment will fluctuate so that an investors shares, when redeemed, may be worth more or less than their original cost. Current performance may be lower or higher than the performance data quoted. Meeder Investment Management is the global brand for the Meeder group of affiliated companies. Investment advisory services are provided through Meeder Public Funds, Inc. Please contact us if you would like to receive a copy of our current ADV disclosure brochure or privacy policy. This report contains all the required information and accurately reflects all pooled investments held during this reporting period on behalf of the City and the Successor Agency to the Santa Ana Redevelopment Agency. The information reported herein is in compliance with State law and the City's Investment Policy. Based on liquidity of investments, the City of Santa Ana is able to meet budgeted expenditure requirements for the next six months, barring any catastrophic natural disasters. Market pricings are obtained through the City's third-party Investment Advisor at Meeder Public Funds, Inc Page 15 of 15 City of Santa Ana STATEMENT DISCLOSURE As of June 30, 2025     City Council 9 – 17 8/19/2025 Investments Amount Bank of New York Mellon - Investment Custodian 322,052,600.09 Local Agency Investment Fund (L.A.I.F)73,918,831.54 Local Agency Investment Fund (L.A.I.F) - ARPA 46,894,757.57 California CLASS 6,176,400.87 Total - Investments $ 449,042,590.07 Cash Held at City Financial Institution(s) and Cash on Hand Amount General Account 22,766,298.15 General Liability Account 1,429,539.09 Workers Compensation Account 856,155.74 Petty Cash 79,625.00 Total - Cash Held at City Financial Institution(s) and Cash on Hand $ 25,131,617.98 Restricted Cash Amount Signature Bank - Streetlight Project 1,268,869.87 2024 Water Bond 25,294,860.49 US Bank - Pension Stability Funds (Section 115 Trust with PARS)47,468,823.98 State of California Condemnation Fund - Right of Way Deposits 687,525.00 Various US Bank & BNY 149,007.81 Housing Account 5,560,606.04 Santa Ana Federal Credit Union - Family Self Sufficiency (FSS-Housing) 1,028,709.42 Commissary Account 278,569.14 Flexible Benefit Spending Account 325,188.10 Total - Restricted Cash $ 82,062,159.85 Total Cash Held City at Financial Institution(s), Cash on Hand and Restricted Cash $ 556,236,367.90 Cash by Fund(s) - Total (see below for listing)$ 556,236,367.90 DATA PROVIDED AND VERIFIED BY THE CITY OF SANTA ANA City General Ledger Cash Summary     City Council 9 – 18 8/19/2025 DATA PROVIDED AND VERIFIED BY THE CITY OF SANTA ANA Fund Fund description Amount 011 GENERAL FUND 184,630,173.38 012 CANNABIS PUBLIC BENEFIT 20,359,938.66 016 CASP CERTIFICATION & TRAINING 635,312.27 020 OTS-TRAFFIC OFFENDER PROGRAM 23,785.54 021 PRCSA CATV FUND 1,843,426.04 022 PRCSA FEE & DONATION 299,467.15 023 INMATE WELFARE FUND 2,892,078.75 024 PD ATHLETIC ACTIVITIES LEAGUE (398,351.00) 025 IDB & EZ VOUCHER MONITORING 205,731.16 026 ASSET FORFEITURE FUND 397,456.74 027 PARKING FUND 3,628,746.86 029 SPECIAL GAS TAX 33,999,854.94 030 PROP 1B BOND ACT OF 2006 159,320.44 031 AIR QUALITY IMPR. (AB 2766)422,420.43 032 MEASURE M-STREET CONSTRUCTION (4,446,681.55) 033 NEW TRANSPO SYS IMPR AREA B 596,272.88 034 NEW TRANSPO SYS IMPR AREA E 1,749,506.50 035 NEW TRANSPO SYS IMPR AREA F 2,225,809.34 041 TRANSP SYS IMPR AREA A-2 725,134.78 042 TRANSPO SYS IMPR AREA B 9,928.77 043 TRANSPO SYS IMPR AREA C 78,553.35 044 TRANSPO SYS IMPR AREA D 8,532.49 048 TRANSPO SYS IMPR AREA C-2 351,891.65 049 TRANSPO SYS IMPR AREA G 102,215.55 051 CAPITAL OUTLAY FUND 2,366,408.40 053 CITY SERVICES 8,565,054.29 054 SANITARY SEWER CAPITAL 6,458,181.02 055 SEWER CONNECTION FEE 4,866,314.56 056 SANITARY SEWER SERVICE 12,016,481.58 057 FED CLEAN WATER PROTECTION ENT 7,302,771.92 058 RESIDENTIAL STREET IMPROVEMENT 7,450,533.88 059 SELECT STREET CONSTRUCTION 21,742,264.92 060 WATER REVENUE 34,428,227.98 066 ACQUISITION & CONSTRUCTION (1,331,592.83) 067 REGIONAL TRANSP CENTER 991,694.97 068 SANITATION FUND 2,263,689.29 069 REFUSE COLLECTION SERVICE 6,870,935.05 070 EQUIPMENT REPLACEMENT FUND 6,408,630.99 073 BUILDING MAINT FUND 1,730,282.04     City Council 9 – 19 8/19/2025 DATA PROVIDED AND VERIFIED BY THE CITY OF SANTA ANA Fund Fund description Amount 074 CIVIC CENTER MAINTENANCE (469,286.82) 075 FLEET MAINTENANCE/STORES 1,411,481.88 078 RETIREMENT SYSTEM 1,831,194.51 080 LIABILITY AND PROPERTY INS FND 14,996,280.96 081 EMPLOYEE GROUP INSURANCE 3,546,789.67 082 WORKERS COMPENSATION FUND 20,361,442.28 083 PAYROLL REVOLVING 7,676,136.42 085 CITY YARD OPERATION (931,907.04) 086 PUB WKS ENG/PROJ MGMT (411,342.67) 087 PT RETIREMENT FUND 15,273.07 089 CA SEISMIC HAZARD PROGRAM 23,964.55 090 ORANGE CO SANITATION DIST 2&3 927,107.80 095 POLICE COMMISSARY ACCOUNT 255,964.36 096 SA TOURISM MARKETING DISTRICT 217,108.28 097 POLICE SEIZED ASSETS 2,417,399.93 100 SECTION 457 FIDUCIARY ADMIN 46,406.66 101 PUB WKS-ADMIN & PLANNING 3,656,443.09 103 PM RETIREE HEALTH IUNSURANCE 8,514.75 104 SEIU RETIREE HEALTH INSURANCE 47,989.64 106 EM/SAMA RETIREE HEALTHE INSURANCE 13,593.65 107 CASA RETIREE HEALTH INSURANCE 5,212.67 109 INFO SYS STRATEGIC PLAN 15,604,882.80 110 STRONG MOTION INSTRUMENTATION 116,931.00 111 OPIOID REMEDIATION 3,355,640.83 120 FIRE FACILITIES FUND 2,897,627.66 121 SPECIAL REPAIR/DEMOLITION 776,400.60 122 EMERGENCY & HEALTH GRANTS 6,029,765.69 123 WORKFORCE INVESTMENT ACT (1,304,311.17) 124 ORANGE COUNTY SSA GRANTS (17,881.21) 125 OES UASI (1,125,218.72) 127 D.O.J. GRANT FUND (95,894.26) 128 POLICE BLOCK GRANTS 2,598,123.72 130 HOME PROGRAM FEDERAL GRANT 3,425,305.71 131 MISC GRANTS 346,204.06 133 HOUSING AUTHORITY-ISSUER FEE 2,229,118.24 135 COMMUNITY DEV BLOCK GRANT (396,569.63) 136 HOUSING AUTHORITY-VOUCHER HAP 1,223,570.19 138 HOUSING AUTHORITY-MS 5 44,165.54 139 HOUSING AUTHORITY-NEW CONSTR 480,098.95     City Council 9 – 20 8/19/2025 DATA PROVIDED AND VERIFIED BY THE CITY OF SANTA ANA Fund Fund description Amount 140 HOUSING AUTHORITY-VOUCHER ADM 3,813,263.21 142 NSP FEDERAL GRANT 329,826.08 143 CALHOME MFGD HSG LOAN 23,912.36 144 PRISON TO EMPLOYMENT PROGRAM (155,269.36) 145 RENTAL REHABILITATION GRANT 10,825.40 147 FEDERAL AID SAFETY PROGRAM (870,319.60) 148 TRAFFIC SYSTEM MGMT GRANT (8,760,636.54) 149 WIC ASSESSMENT DIST ST IMPRV 34,022.26 152 PUBLIC LIBRARY GRANT FUND 4,074,507.88 158 PLANNING GRANTS PROGRAM (903,351.23) 161 PRCSA CAPITAL GRANTS (3,304,652.70) 164 PUB WKS-WTR QUALITY & CONTROL (2,523,857.31) 165 OFFICE OF SAFETY GRANT 113,333.65 166 US DOJ ASSET FORFEITURE FUND 1,857,515.55 167 US TREASURY ASSET FORFEITURE 213,124.10 169 RECREATION GRANTS FUND 497,190.73 177 EMERGENCY RENTAL ASSISTANCE PG 308,840.26 179 GENERAL FIXED ASSETS 40,693.11 180 ARPA EHV ADMIN FEES 156,817.35 181 AMERICAN RESCUE PLAN ACT 31,669,897.44 182 HOME-ARP PROGRAM FEDERAL GRANT (8,626.62) 183 ARPA - CA FOR ALL YOUTH WDP (494,783.94) 185 RENT STABILIZATION 2,209,128.10 186 HCV F S S FORFEITURES 324,914.87 201 LOCAL DRAINAGE AREA NO 1 137.68 202 LOCAL DRAINAGE AREA NO 2 1,485.61 203 LOCAL DRAINAGE AREA NO 3 784,748.25 204 LOCAL DRAINAGE AREA NO 4 1,097.11 205 LOCAL DRAINAGE AREA NO 5 623.32 206 LOCAL DRAINAGE AREA NO 6 914.91 207 LOCAL DRAINAGE AREA NO 7 201,814.32 209 LOCAL DRAINAGE AREA NO 9 761.33 210 LOCAL DRAINAGE AREA NO 10 17,845.45 211 LOCAL DRAINAGE AREA NO 11 231.39 212 LOCAL DRAINAGE AREA NO 12 13.64 213 LOCAL DRAINAGE AREA NO 13 2,803.58 221 LOCAL DRAINAGE AREA I 1,188,832.74 222 LOCAL DRAINAGE AREA II 589,764.30 223 LOCAL DRAINAGE AREA III 215,903.56     City Council 9 – 21 8/19/2025 DATA PROVIDED AND VERIFIED BY THE CITY OF SANTA ANA Fund Fund description Amount 224 LOCAL DRAINAGE AREA IV 744,193.67 225 LOCAL DRAINAGE AREA V 413,139.27 226 LOCAL DRAINAGE AREA VI 369,988.34 301 REC/COMM SVS 6,279.50 311 RESIDENTIAL DEVELOP DISTRICT 1 1,014,560.99 312 RESIDENTIAL DEVELOP DISTRICT 2 5,137,246.47 313 RESIDENTIAL DEVELOP DISTRICT 3 12,120,362.76 314 RESIDENTIAL DEVELOP DISTRICT 4 642,338.11 315 RESIDENTIAL DEVELOP HARBOR SPECFIC 905,787.57 404 COSA 2014 LEASE FINANCING 13.75 406 2021 PENSION OBLIGATION BONDS 6,528.06 417 INCLUSIONARY HOUSING FEE 5,711,116.33 418 CDA - PEEBLER CAPITAL FUND (743,489.66) 607 HOUSING AUTHORITY LMIHF 3,929,007.47 655 2018A SERIES TAX ALLOC BOND 21,291.15 670 COSA RDA 686,535.78 671 COSA RDA OBLIGATION RETIREMENT 11,923,051.05 980 SAN JOAQUIN TRANS CORRIDOR 2,715.12 981 EASTERN FOORHILL TRANS CORRIDOR 97,890.91 991 TRAN SYS IMP AUT C-2 TUSTIN 2,521,081.12 992 TRAN SYS IMP AUT AREA D-TUSTIN 9,908,678.15 993 WIC ASSESSMENT DISTRICT 485,076.33 999 Lawson Clearing 1,376.02 Reconciling Item(s) - Outstanding Checks *2,731,637.92 Reconciling Item(s) - Bank Direct Deposits*2,785,044.35 Reconciling Item(s) - Deposits in Transit*(975,689.29) Withdrawals in Transit - Reconciling Item(s) - Various*(336,816.40)     City Council 9 – 22 8/19/2025 Police Department www.santa-ana.org/pd Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Annual Military Equipment Use Reports AGENDA TITLE Annual Military Equipment Use Reports for 2022-23, 2023-24, and 2024-25 RECOMMENDED ACTION 1. Receive and file the Santa Ana Police Department’s Annual Military Equipment Use reports for 2022-23, 2023-24, and 2024-25 for existing equipment. 2. Review and affirm Santa Ana City Ordinance No. NS-3020. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION On May 17, 2022, the City Council adopted Ordinance No. NS-3020 amending Section 2-809 of Article VII.II of Chapter 2 of the Santa Ana Municipal Code adopting a policy for the use of military equipment by the Santa Ana Police Department pursuant to California Assembly Bill (AB) 481 (Government Code Sections 7070 et seq.). AB 481 and Santa Ana City Ordinance NS-3020 require the following actions: 1. The Santa Ana Police Department shall submit an annual Military Equipment Use Report containing the information required in Government Code Section 7072; 2. The Santa Ana Police Department shall post the annual report on the Department’s website; 3. Within 30 days of submitting and publicly posting the report, the Santa Ana Police Department shall hold a community engagement meeting. 4. The City Council shall review the ordinance and vote on whether to renew it.     City Council 10 – 1 8/19/2025 Annual Military Equipment Use Reports August 19, 2025 Page 2 5 2 7 7 In May 2022, the Santa Ana Police Department started tracking and documenting the use of designated military equipment, producing the Annual Military Equipment Use Reports in May 2023, May 2024, and May 2025. While each report was prepared in accordance with AB 481, an administrative oversight resulted in the 2022-23 and 2023-24 reports not being posted online, presented to the City Council, or followed by the required community engagement meetings. Recognizing the oversight, and to meet compliance, the Police Department posted the 2022-23 and 2023-24 reports on the Department’s website on March 7, 2025, and presented the reports to the Police Oversight Commission on April 10, 2025. The Police Department completed the 2024-25 Military Equipment Use Report and posted it on the Department’s website, https://www.santa-ana.org/police-open- government-and-transparency-initiative/, on July 16, 2025. In addition, the Police Department will hold the required community engagement meeting in the Police Community Room on August 13, 2025. By taking these actions, the Police Department will be in compliance with AB 481 and the City’s ordinance. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. 2022-23 Military Equipment Use Report 2. 2023-24 Military Equipment Use Report 3. 2024-25 Military Equipment Use Report 4. Ordinance No. NS-3020 (Use of Military Equipment by the Santa Ana Police Department) 5. SAPD Policy 707 Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nuñez, City Manager     City Council 10 – 2 8/19/2025 SANTA ANA POLICE DEPARTMENT Annual Military Equipment Report May 2022 – May 2023 This report provides the Community with an overview of the Santa Ana Police Department’s use of military equipment as defined in Government Code Section 7070. Exhibit 1     City Council 10 – 3 8/19/2025 TABLE OF CONTENTS Contents Background_______________________________________________________________________________________________ 1 Summary of Equipment Use ____________________________________________________________________________ 1 Summary of Outcomes __________________________________________________________________________________ 2 Summary of Complaints _________________________________________________________________________________ 2 Internal Audits ___________________________________________________________________________________________ 2 Fiscal Impact _____________________________________________________________________________________________ 3 Equipment Inventory ____________________________________________________________________________________ 3 Possible Future Purchases ______________________________________________________________________________ 4     City Council 10 – 4 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 1 Background On September 30, 2021, the California Legislature enacted Assembly Bill (AB) 481. The intent of the legislation was to increase transparency and community involvement in a local law enforcement agency’s purchase and use of military equipment, as defined in California Government Code Section 7070. In addition to section 7070, AB 481 also created California Government Code Sections 7071 and 7072. California Government Code Section 7071 requires a law enforcement agency to obtain approval of the governing body, by an ordinance adopting a military equipment use policy at a regular meeting of the governing body. On May 3, 2022, at the regularly schedule City Council meeting, the Santa Ana Police Department presented our Military Equipment Policy (Policy 707) to the Council and Community. At the May 17, 2022 City Council Meeting, the Council adopted the ordinance by a vote of 4 to 2 (1 member absent). Beginning on May 8, 2022, the Police Department began tracking its use of defined military equipment for the purpose of generating an Annual Military Equipment Use Report. The information contained in this report is based on that tracking for the purposes of informing our community regarding why and how we utilized the defined military equipment entrusted to us. This report includes data from May 8, 2022 to May 1, 2023. Summary of Equipment Use During the time frame this report covers, defined military equipment was deployed to field-based incidents a total of twenty-one (21) times. Of the nineteen deployments, ten (10) involved deployments of the Department’s Special Weapons and Tactics (SWAT) Team, where specific criteria had to be met before the SWAT Team was activated/utilized. Each of the nineteen field deployments involved incidents where the defined equipment provided the community and our officers with a higher level of safety than would have been possible had the equipment not been utilized. For example, during each of the incidents, the suspect(s) involved were either believed to be armed with firearms, in a position of tactical advantage, or both. The chart below depicts each type of defined equipment deployed during the reporting period and the number of times a particular piece of equipment was deployed. While there was a total of nineteen incidents requiring the deployment of defined equipment, several of the incidents required multiple pieces of equipment, which is why the total number indicated in the chart exceeds nineteen.     City Council 10 – 5 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 2 In addition to the deployments described above, the Terradyne Armored Rescue Vehicle and SWAT Team members are frequently requested to attend community events. During this reporting period, the Terradyne was requested and present at twelve (12) community events. Summary of Outcomes During this reporting period, subject(s) were detained and/or arrested in sixteen of the twenty-one incidents. Three incidents resulted in officers unable to locate the subject of the investigation. Of the sixteen incidents where subjects were detained/arrested, three resulted in officers using force to effect the arrest. None of the incidents, where defined equipment was deployed, resulted in the equipment being used as a force option. Summary of Complaints The Santa Ana Police Department did not receive any community complaints regarding the use of defined military equipment during this reporting period. Internal Audits The Santa Ana Police Department is conservative in its deployment of defined military equipment and utilizes multiple layers of approval depending on the circumstances of each incident. The first layer of approval rests with an on-scene supervisor. The second layer of approval must come from the Watch Commander. Any use of SWAT specific defined equipment must be approved by either the SWAT Commander or the Assistant SWAT Commander. 8 7 10 13 4 3 3 1 Equipment Deployments Patrol Rifles 40mm Less-Lethal Launchers SWAT Rifles Terradyne Armored Rescue Vehicle BEAR Armored Rescue Vehicle Diversionary Device Robot Drone     City Council 10 – 6 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 3 Following the deployment of defined equipment, the incident is reviewed and evaluated regarding the appropriateness of the equipment use. During this reporting period, each deployment of defined equipment was evaluated and the use was found to be appropriate based on the information supervisors had at the time of the deployment. Fiscal Impact During this reporting period, no additional defined equipment was purchased. The vehicles have on-going maintenance costs, which are detailed in the below equipment inventory section. Additionally, weapons platforms generally only require annual inspection to ensure they are operationally ready for deployment. The annual maintenance cost for weapon systems are worst case scenario annual estimates, should a weapon platform require repair. However, typically weapons platforms do not require repair and simple routine maintenance and cleaning. In the event a piece of defined equipment requires repair, the funds are drawn from the Police Department’s annual budget allocation. Equipment Inventory VEHICLES Type Quantity Annual Maintenance Cost Mobile Command Vehicle 1 $ 5,500.00 Armored Rescue Vehicle 2 $ 12,600.00 SPECIALTY TACTICAL EQUIP. Long Range Acoustic Device 2 $ 300.00 Tactical Robot 1 $ 500.00 LESS-LETHAL DEVICES 40mm Launchers 85 $ 4,250.00 40mm Exact Impact Munitions 750 $ - 40mm Direct Impact CS Foam 96 $ - Spede-Heat 40mm CS 56 $ - 40mm Powder CS Ferrett 60 $ - 40mm CS Muzzle Blast 52 $ - 40mm CS SKAT Shell 56 $ - 12 Gauge Bean Bag Round 650 $ - PepperBall Launcher 2 $ 100.00     City Council 10 – 7 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 4 PepperBall INERT Projectiles 750 $ - PepperBall LIVE PAVA 750 $ - PepperBall LIVE-X PAVA 375 $ - Triple-Chaser CS Canister 46 $ - SPEDE-Heat CS Canister 60 $ - Flameless Tri-Chamber CS 60 $ - Pocket Tactical CS Canister 48 $ - Instantaneous Blast CS Canister 30 $ - Han-Ball CS Canister 45 $ - Flameless Tri-Chamber Smoke 34 $ - Pocket Tactical Smoke Canister 34 $ - SPECIALTY MUNITIONS Remmington 870 Breaching Shotgun 5 $ 300.00 TKO 12-gauge Breaching Rounds 100 $ - FIREARMS AND AMMUNITION Daniel Defense DDM4 V7 107 $ 5,350.00 Daniel Defense DDM4 V7 S 35 $ 1,750.00 Remington 700 XCR Compact .308 6 $ 300.00 Speer Gold Dot .223 Ammunition 70 (cases) $ - Federal/Winchester .223/5.56 130 (cases) $ - Federal/Winchester .223/5.56 Frang. 60 (cases) $ - Federal .308 Ammunition 24 (cases) $ - Total Annual Maintenance Cost $ 30,950.00 Possible Future Purchases During the next reporting period, the Police Department will continue its research into Unmanned Aerial Systems (UAS), and the viability of implementing a UAS program. At this point, the project is still in the research phase; however, a purchase may occur during the next reporting period. If that is the case, the Police Department will solicit community input and seek City Council approval before any purchases are made.     City Council 10 – 8 8/19/2025 SANTA ANA POLICE DEPARTMENT Annual Military Equipment Report May 2023 – May 2024 This report provides the Community with an overview of the Santa Ana Police Department’s use of military equipment as defined in Government Code Section 7070. Exhibit 2     City Council 10 – 9 8/19/2025 TABLE OF CONTENTS Contents Background_______________________________________________________________________________________________ 1 Summary of Equipment Use ____________________________________________________________________________ 1 Summary of Outcomes __________________________________________________________________________________ 2 Summary of Complaints _________________________________________________________________________________ 2 Internal Audits ___________________________________________________________________________________________ 2 Fiscal Impact _____________________________________________________________________________________________ 3 Equipment Inventory ____________________________________________________________________________________ 3 Possible Future Purchases ______________________________________________________________________________ 4     City Council 10 – 10 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 1 Background On September 30, 2021, the California Legislature enacted Assembly Bill (AB) 481. The legislation intended to increase transparency and community involvement in a local law enforcement agency’s purchase and use of military equipment, as defined in California Government Code Section 7070. In addition to section 7070, AB 481 created California Government Code Sections 7071 and 7072. California Government Code Section 7071 requires a law enforcement agency to obtain approval of the governing body, by an ordinance adopting a military equipment use policy at a regular meeting of the governing body. On May 3, 2022, at the regularly schedule City Council meeting, the Santa Ana Police Department presented our Military Equipment Policy (Policy 707) to the Council and Community. At the May 17, 2022 City Council Meeting, the Council adopted the ordinance by a vote of 4 to 2 (1 member absent). Beginning on May 8, 2022, the Police Department began tracking its use of defined military equipment to generate an Annual Military Equipment Use Report. The information contained in this report is based on that tracking to inform our community regarding why and how we utilized the defined military equipment entrusted to us. This report includes data from May 8, 2023, to May 1, 2024. Summary of Equipment Use During this report's time frame, defined military equipment was deployed to field-based incidents sixty-nine (69) times and another eleven (11) times for community events. Of the sixty-nine deployments, ten (10) involved the Department’s Special Weapons and Tactics (SWAT) Team, where specific criteria had to be met before the SWAT Team was activated/utilized. Each of the sixty-nine field deployments involved incidents where the defined equipment provided the community and our officers with a higher level of safety than would have been possible had the equipment not been utilized. For example, during each incident, the suspect(s) involved were either believed to be armed with firearms, in a position of tactical advantage, or both. The chart below depicts each type of defined equipment deployed during the reporting period and the number of times a particular piece of equipment was deployed. While a total of sixty-nine incidents required the deployment of defined equipment, several of the incidents required multiple pieces of equipment, which is why the total number indicated in the chart exceeds sixty-nine.     City Council 10 – 11 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 2 In addition to the deployments described above, the Terradyne Armored Rescue Vehicle and SWAT Team members are frequently requested to attend community events. During this reporting period, the Terradyne was requested and present at eleven (11) community events. Summary of Outcomes During this reporting period, subject(s) were detained and/or arrested in fifty-six (56) of the sixty-none (69) incidents. Eleven incidents resulted in officers being unable to locate the subject of the investigation. Of the fifty-six (56) incidents where subjects were detained/arrested, two (2) resulted in officers using defined equipment as a force option to effect the arrest. None of the incidents where defined equipment was deployed resulted in an officer-involved shooting or other fatality. Summary of Complaints The Santa Ana Police Department received no community complaints regarding the use of defined military equipment during this reporting period. Internal Audits The Santa Ana Police Department is conservative in its deployment of defined military equipment and utilizes multiple layers of approval depending on the circumstances of each incident. The first layer of approval rests with an on-scene supervisor. The second layer of approval must come from the Watch Commander. Any SWAT-specific defined equipment must be approved by either the SWAT Commander or the Assistant SWAT Commander. 14 52 56 61 6 4 1 2 Equipment Deployments Patrol Rifles 40mm Less-Lethal Launchers SWAT Rifles Terradyne Armored Rescue Vehicle BEAR Armored Rescue Vehicle Diversionary Device Robot Drone     City Council 10 – 12 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 3 Following the deployment of defined equipment, the incident is reviewed and evaluated regarding the appropriateness of the equipment used. During this reporting period, each deployment of defined equipment was assessed. The use was found to be appropriate based on the information supervisors had at the time of the deployment. Fiscal Impact During this reporting period, no additional defined equipment was purchased. The vehicles have ongoing maintenance costs, detailed in the equipment inventory section below. Additionally, weapons platforms generally only require annual inspections to ensure they are operationally ready for deployment. The annual maintenance cost for weapon systems is, in the worst-case scenario, annual estimates should a weapon platform require repair. However, typically, weapons platforms do not require repair beyond simple routine maintenance and cleaning. If a piece of defined equipment requires repair, the funds are drawn from the Police Department’s annual budget allocation. Equipment Inventory VEHICLES Type Quantity Annual Maintenance Cost Mobile Command Vehicle 1 $ 5,500.00 Armored Rescue Vehicle 2 $ 12,600.00 SPECIALTY TACTICAL EQUIP. Long Range Acoustic Device 2 $ 300.00 Tactical Robot 1 $ 500.00 LESS-LETHAL DEVICES 40mm Launchers 85 $ 4,250.00 40mm Exact Impact Munitions 750 $ - 40mm Direct Impact CS Foam 96 $ - Spede-Heat 40mm CS 56 $ - 40mm Powder CS Ferrett 60 $ - 40mm CS Muzzle Blast 52 $ - 40mm CS SKAT Shell 56 $ - 12 Gauge Bean Bag Round 650 $ - PepperBall Launcher 2 $ 100.00     City Council 10 – 13 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 4 PepperBall INERT Projectiles 750 $ - PepperBall LIVE PAVA 750 $ - PepperBall LIVE-X PAVA 375 $ - Triple-Chaser CS Canister 46 $ - SPEDE-Heat CS Canister 60 $ - Flameless Tri-Chamber CS 60 $ - Pocket Tactical CS Canister 48 $ - Instantaneous Blast CS Canister 30 $ - Han-Ball CS Canister 45 $ - Flameless Tri-Chamber Smoke 34 $ - Pocket Tactical Smoke Canister 34 $ - SPECIALTY MUNITIONS Remmington 870 Breaching Shotgun 5 $ 300.00 TKO 12-gauge Breaching Rounds 100 $ - FIREARMS AND AMMUNITION Daniel Defense DDM4 V7 107 $ 5,350.00 Daniel Defense DDM4 V7 S 35 $ 1,750.00 Remington 700 XCR Compact .308 6 $ 300.00 Speer Gold Dot .223 Ammunition 70 (cases) $ - Federal/Winchester .223/5.56 130 (cases) $ - Federal/Winchester .223/5.56 Frang. 60 (cases) $ - Federal .308 Ammunition 24 (cases) $ - Total Annual Maintenance Cost $ 30,950.00 Possible Future Purchases During the next reporting period, the Police Department will continue researching Unmanned Aerial Systems (UAS) and the viability of implementing a UAS program. The project is still in the research phase; however, a purchase may occur during the next reporting period. If so, the Police Department will solicit community input and seek City Council approval before purchasing.     City Council 10 – 14 8/19/2025 SANTA ANA POLICE DEPARTMENT Annual Military Equipment Report May 1, 2024 – April 30, 2025 This report provides the Community with an overview of the Santa Ana Police Department’s use of military equipment as defined in Government Code Section 7070. Exhibit 3     City Council 10 – 15 8/19/2025 TABLE OF CONTENTS Contents Background_______________________________________________________________________________________________ 1 Summary of Equipment Use ____________________________________________________________________________ 1 Summary of Outcomes __________________________________________________________________________________ 2 Summary of Complaints _________________________________________________________________________________ 2 Internal Audits ___________________________________________________________________________________________ 2 Fiscal Impact _____________________________________________________________________________________________ 3 Equipment Inventory ____________________________________________________________________________________ 3 Possible Future Purchases ______________________________________________________________________________ 4     City Council 10 – 16 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 1 Background On September 30, 2021, the California Legislature enacted Assembly Bill (AB) 481. The legislation intended to increase transparency and community involvement in a local law enforcement agency’s purchase and use of military equipment, as defined in California Government Code Section 7070. In addition to section 7070, AB 481 created California Government Code Sections 7071 and 7072. California Government Code Section 7071 requires a law enforcement agency to obtain approval of the governing body by an ordinance adopting a military equipment use policy at a regular meeting of the governing body. On May 3, 2022, at the regularly scheduled City Council meeting, the Santa Ana Police Department presented our Military Equipment Policy (Policy 707) to the Council and Community. At the May 17, 2022, City Council Meeting, the Council adopted the ordinance by a vote of 4 to 2 (1 member absent). Beginning on May 8, 2022, the Police Department began tracking its use of defined military equipment to generate an Annual Military Equipment Use Report. The information contained in this report is to inform our community regarding why and how we utilized the defined military equipment entrusted to us. This report includes data from May 1, 2024, to April 30, 2025. Summary of Equipment Use During the time frame of this report, defined military equipment was deployed to field-based incidents thirty (30) times and to community events eleven (11) times. Of the thirty deployments, four (4) involved the Department’s Special Weapons and Tactics (SWAT) Team, where specific criteria had to be met before the SWAT Team was activated/utilized. Each of the thirty field deployments involved incidents where the defined equipment provided the community and our officers with a higher level of safety than would have been possible had the equipment not been utilized. For example, during each incident, the suspect(s) involved were either believed to be armed, in a position of tactical advantage, or both. The chart below illustrates the types of defined equipment deployed during the reporting period, along with the frequency of deployment for each piece of equipment. While a total of thirty incidents required the deployment of defined equipment, several of the incidents required multiple pieces of equipment, which is why the total number indicated in the chart exceeds thirty.     City Council 10 – 17 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 2 In addition to the deployments described above, the Terradyne Armored Rescue Vehicle and SWAT Team members are frequently requested to attend community events. During this reporting period, the Terradyne was requested and present at eight (8) community events. Summary of Outcomes During this reporting period, subjects were detained and/or arrested in twenty-one (21) of the thirty (30) incidents. Nine (9) incidents resulted in officers being unable to locate the subject of the investigation. Of the twenty-one incidents where subjects were detained or arrested, six (6) involved officers using specified equipment as a less-lethal force option to de-escalate the situation and effect the arrest. None of the incidents involving the deployment of specified equipment resulted in an officer-involved shooting or other fatality. Summary of Complaints The Santa Ana Police Department received no community complaints regarding the use of defined military equipment during this reporting period. Internal Audits The Santa Ana Police Department is conservative in its deployment of defined military equipment and utilizes multiple layers of approval depending on the circumstances of each incident. The first layer of approval rests with an on-scene supervisor. The second layer of approval must come from the Watch 19 96 8 2 6 1 1 Equipment Deployments Patrol Rifles 40mm Less-Lethal Launchers SWAT Rifles Terradyne Armored Rescue Vehicle BEAR Armored Rescue Vehicle Diversionary Device Robot Drone     City Council 10 – 18 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 3 Commander. Any SWAT-specific defined equipment must be approved by either the SWAT Commander or the Assistant SWAT Commander. Following the deployment of the defined equipment, the incident is reviewed and evaluated to determine the appropriateness of the equipment used. During this reporting period, each deployment of defined equipment was assessed. The use was deemed appropriate based on the information available to supervisors at the time of deployment. Fiscal Impact During this reporting period, no additional defined equipment was purchased. The vehicles have ongoing maintenance costs, detailed in the equipment inventory section below. Additionally, weapons platforms typically require only annual inspections to ensure they are operationally ready for deployment. The annual maintenance cost for weapon systems is, in the worst-case scenario, annual estimates should a weapon platform require repair. However, typically, weapons platforms do not require repair beyond simple routine maintenance and cleaning. If a piece of defined equipment requires repair, the funds are allocated from the Police Department’s annual budget. Equipment Inventory VEHICLES Type Quantity Annual Maintenance Cost Mobile Command Vehicle 1 $ 5,500.00 Armored Rescue Vehicle 2 $ 12,600.00 SPECIALTY TACTICAL EQUIP. Long Range Acoustic Device 2 $ 300.00 Tactical Robot 1 $ 500.00 LESS-LETHAL DEVICES 40mm Launchers 85 $ 4,250.00 40mm Exact Impact Munitions 750 $ - 40mm Direct Impact CS Foam 96 $ - 40mm Powder CS Ferrett 50 $ - 40mm CS Muzzle Blast 50 $ - 40mm OC Muzzle Blast 50 $ -     City Council 10 – 19 8/19/2025 ANNUAL MILITARY EQUIPMENT REPORT Page 4 12 Gauge Bean Bag Round 650 $ - PepperBall Launcher 2 $ 100.00 PepperBall INERT Projectiles 750 $ - PepperBall LIVE PAVA 750 $ - PepperBall LIVE-X PAVA 375 $ - CTS Baffled CS Canister 40 $ - CTS Smoke CS Canister 40 $ - CTS CS Vapor Canister 20 $ - CTS OC Vapor Canister 20 $ - SPECIALTY MUNITIONS Remmington 870 Breaching Shotgun 5 $ 300.00 TKO 12-gauge Breaching Rounds 100 $ - FIREARMS AND AMMUNITION Daniel Defense DDM4 V7 107 $ 5,350.00 Daniel Defense DDM4 V7 S 35 $ 1,750.00 Remington 700 XCR Compact .308 6 $ 300.00 Speer Gold Dot .223 Ammunition 70 (cases) $ - Federal/Winchester .223/5.56 130 (cases) $ - Federal/Winchester .223/5.56 Frang. 60 (cases) $ - Federal .308 Ammunition 24 (cases) $ - Total Annual Maintenance Cost $ 30,950.00 Future Purchase The Police Department has conducted thorough research on developing an Unmanned Aerial System (UAS) program. The Department has identified several vendors capable of providing systems that meet our specific requirements. It has also identified a non-general fund source of money and is requesting City Council approval to purchase and implement a UAS program, with initial costs not to exceed $250,000.     City Council 10 – 20 8/19/2025 ORDINANCE NO. NS-3020 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A POLICY FOR THE USE OF MILITARY EQUIPMENT BY THE SANTA ANA POLICE DEPARTMENT WHEREAS, the mission of the Santa Ana Police Department (Department) is to provide the highest quality police services to the communities it serves; and WHEREAS, the Department values transparency and public input, and welcomes open dialogue about its practices and operations; and WHEREAS, the preservation and sustainability of public safety, civil rights, and officer safety is paramount; and WHEREAS, each situation is evaluated by incident commanders or supervisors who, based on circumstances and Department directives, determine which equipment should be used; and WHEREAS, the Department's diverse catalogue of military equipment, as defined in state law, and associated training gives police officers the confidence and capability to de-escalate volatile situations, enhance the safety of the public and officers, and bring critical incidents to a safe resolution; and WHEREAS, from time to time, the Department may be asked to assist or need to be assisted by other law enforcement agencies, which may include use of military equipment, as defined in state law; and WHEREAS, partnerships with other law enforcement agencies are an integral part of maintaining the continuity of public safety within the region; and WHEREAS, On September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481, relating to the use of military equipment by law enforcement agencies; and WHEREAS, Assembly Bill 481, codified as California Government Code sections 7070 through 7075, requires law enforcement agencies to obtain approval of the applicable governing body, by an ordinance adopting a "military equipment" use policy, at a regular meeting held pursuant to open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment. The term "military equipment" is defined in California Government Code section 7070; and Exhibit 4     City Council 10 – 21 8/19/2025 WHEREAS, Assembly Bill 481 allows the governing body of a city to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified determinations; and WHEREAS, the federal government allows local law enforcement agencies to obtain certain types of military equipment through a program authorized by Section 2576a of Title 10 of the United States Code, commonly known as the "1033 Program" or "LESO Program"; and WHEREAS, the Department has not participated in this program since 2020, and does not intend to participate in the future; and WHEREAS, the proposed military equipment use policy is attached hereto as Exhibit "A" and incorporated herein by this reference (the "Military Equipment Use Policy"); and WHEREAS, the Military Equipment Use Policy was published on the Santa Ana Police Department's internet website on March 30, 2022, more than 30 days before the Military Equipment Use Policy was first considered at a public hearing before the City Council on May 3, 2022; and WHEREAS, the Military Equipment policy meets the requirements of California Government Code section 7070(d). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The above recitals are hereby declared to be true and correct and represent the findings the City Council made in exercise of its independent judgment. Section 2. Based on the findings above, in addition to information provided to the City Council at the public meeting, the City Council approves and adopts the Military Equipment Use Policy, based on the following: 1. The military equipment identified in Santa Ana Police Department Policy 707 is necessary, because there are no reasonable alternatives that can achieve the same objectives of officer and civilian safety. 2. The Military Equipment Use Policy will safeguard the public's welfare, safety, civil rights, and civil liberties. 3. The military equipment identified in the Military Equipment Use Policy is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety. 4. All prior military equipment use complied with the City's policies that were in effect at the time.     City Council 10 – 22 8/19/2025 Section 3. Section 2-809 of Article VII.II (Purchasing Rules and Regulations) of Chapter 2 (Administration) of the Santa Ana Municipal Code is hereby amended to read in its entirety as follow: Sec. 2-809 - Military Equipment Policy (a) The City Council for the City of Santa Ana has made the following determinations: (1) The military equipment identified in Santa Ana Police Department Policy 707 is necessary, because there are no reasonable alternatives that can achieve the same objectives of officer and civilian safety. (2) The Military Equipment Use Policy will safeguard the public's welfare, safety, civil rights, and civil liberties. (3) The military equipment identified in the Military Equipment Use Policy is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety. (4) All prior military equipment use complied with the City's policies that were in effect at the time. (b) The Santa Ana Police Department shall submit an annual military equipment report to the City Council, containing the information required in Government Code Section 7072, and the City Council shall determine whether each type of military equipment identified in that report has complied with the standards for approval set forth in (a)(1 )-(4) above. (c) The City Council approves the use of the Santa Ana Police Department Policy 707, and finds that ii satisfies the requirements of Government Code Section 7070. Section 4. The City Council finds and determines that this Ordinance is not a project within the meaning of Section 15378 of the California Environmental Quality Act (CEQA) Guidelines because ii has no potential to result in physical change in the environment, directly or indirectly. This Ordinance is exempt under CEQA Guideline 15061 (b)(3) because ii can be seen with certainly that there is no possibility that the Ordinance may have a significant effect on the environment. Section 5. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that ii would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one· or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional.     City Council 10 – 23 8/19/2025 Section 6. The City Council shall review this Ordinance annually and vote whether to renew the Ordinance , consistent with the requirements of state law . Section 7. This Ordinance shall become effective thirty (30) days after its adoption. Section 8. The Clerk of the Council shall certify the adoption of this ordinance and shall cause the same to be published in the manner prescribed by law . APPROVED AND ADOPTED this 17 1 h day of May, 2022 . Via~ Mayor APPROVED AS TO FORM : Sonia Carvalho, City Attorney c£~A .R~ By: Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers: Lopez. Mendoza. Penaloza . Phan (4) NOES : Councilmembers : Hernandez. Sarmiento (2) ABSTAIN : Counci lmember s : .....e ...... (0""").__ ___________ _ ABSENT: Councilmembers ___________ _ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Daisy Gomez, Clerk of the Council , do hereby attest to and certify that the attached Ordinance No . NS-3020 to be the original ordinance adopted by the City Council of the City of Santa Ana on May 17. 2022, and that said ordinance was published in accordance with the Charter of the City of Santa Ana . Date : - ----- - Clerk of the Council City of Santa Ana     City Council 10 – 24 8/19/2025 Policy Santa Ana Police Department 707 Santa Ana PD Policy Manual Military Equipment 707.1 PURPOSE AND SCOPE This policy provides guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code§ 7070; Government Code§ 7071; Government Code§ 7072). The equipment described in this policy is in direct support of the Department's de-escalation strategy and associated training. Additionally, while the equipment described herein has been deemed to be, "military equipment" by the legislature, the Department does not participate in the acquisition of military surplus equipment pursuant to the Department of Defense's 1033 Program. 707 .1.1 DEFINITIONS Definitions related to this policy include (Government Code§ 7070): Governing body - The elected or appointed body that oversees the Department. Military equipment - Includes but is not limited to the following: • Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram. • Firearms and ammunition of .50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition. • Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms. • Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray. • TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs). • Kinetic energy weapons and munitions. Copyright Lexlpol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 1     City Council 10 – 25 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment • Any other equipment as determined by a governing body or a state agency to require additional oversight. 707.2 POLICY It is the policy of the Santa Ana Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 707.3 MILITARY EQUIPMENT COORDINATOR The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to: {a) Acting as liaison to the governing body for matters related to the requirements of this policy. (b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body. (c) Conducting an inventory of all military equipment at least annually. {d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Santa Ana Police Department (Government Code § 7071 ). {e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include: 1. Publicizing the details of the meeting. 2. Preparing for public questions regarding the department's funding, acquisition, and use of equipment. {f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring thatthe report is made available on the department website (Government Code § 7072). (g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner. 707.4 MILITARY EQUIPMENT USE CONSIDERATIONS {a) The military equipment acquired and authorized by the Department is: 1. Necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. 2. Reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety. (b) Military equipment shall only be used by a Department employee only after applicable training, including any course required by the Commission on Peace Officer Standards and Training, has been completed unless exigent circumstances arise. Copyright Lexlpol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 2     City Council 10 – 26 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment 707.5 MILITARY EQUIPMENT INVENTORY The inventory below is a complete list of qualifying equipment for the Department: VEHICLES (a) Mobile Command Vehicle (MCV): A vehicle used during critical incidents as a field- based command post, providing Incident Commanders with access to Department computer systems and dispatch center 1. Description. cost. quantity. and capabilities: Freightliner Chassis (custom built) vehicle, cost: $480,952.90, quantity: 1. The MCV can also be utilized for SWAT/CNT and other critical incidents, significant, preplanned events, searching for missing persons, natural disasters, and community events. 2. Purpose: Used for critical incidents based on the circumstances of a specific event, large event, or natural disaster to effectively and efficiently serve the community. 3. Authorized Use: Only officers trained in the use and deployment of the MCV, who have obtained a California Class B Commercial Driver's License, shall drive the vehicle under the direction of the Homeland Security Commander or their designee. Situations, where the MCV may be deployed, include but are not limited to critical incidents, natural disasters, and emergencies. 4. Lifespan: The MCV has an estimated lifespan of 25-years; However, upgrades are required in 5-year intervals to maintain communications and IT systems. 5. Fiscal Impact: The MCV was purchased in 2005 using UASI grant funding. Annual maintenance cost: $5,500 6. Training: Drivers/Operators shall receive safe handling and maneuvering training on a closed training course. Once the operator has shown competence in vehicle handling, the driver/operator will drive the vehicle with an experienced driver throughout the city. Driver/operators shall also undergo commercial vehicle testing and certification from the California Department of Motor Vehicles. 7. Legal and Procedural Rules: It is the policy of the Department to use the MCV only for official law enforcement purposes and in accordance with California State law regarding the operation of motor vehicles. Incident Command Team Procedure. (b) Armored Rescue Vehicles (ARVs): Commercially-produced, ballistically protected, wheeled vehicles designed for law enforcement purposes. 1. Description, cost, quantity, and capabilities: (a) Lenco BEAR, cost: $293,745, quantity: 1. The Lenco BEAR is an armored rescue vehicle that provides its occupants with ballistic protection beyond ballistic shields or personal body armor. It offers greater safety to community members and officers during high-risk incidents. It is capable of seating a driver and 10-12 passengers. Copyright Lexipol, LLC 2022/05/06, AH Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 3     City Council 10 – 27 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment (b) Terradyne Guhrka, cost: $353,652.88, quantity: 1. The Terradyne Guhrkas is an armored rescue vehicle that provides its occupants with ballistic protection beyond ballistic shields or personal body armor, offering greater safety to community members and officers during high-risk incidents. The Terradyne is smaller than the BEAR, providing greater mobility in tight city streets. It is capable of seating a driver and seven (7) passengers. 2. Purpose: Used in response to critical incidents to enhance officers and community safety, improve scene containment and stabilization, and assist in resolving critical incidents. Additionally, the ARVs may be deployed as displays for community outreach events. 3. Authorized Use: The ARVs' use shall only be authorized by a Watch Commander or SWAT Commander based on the specific circumstances of a given critical incident. ARVs shall only be used by personnel trained in their deployment and in a manner consistent with Department policies/procedures. 4. Lifespan: Both ARVs have an estimated lifespan of 25 years. 5. Fiscal Impact: (a) Lenco BEAR: The Lenco BEAR was purchased in 2005 using UASI grant funding. Annual maintenance cost: $6,600 (b) Terradyne Guhrka: The Terradyne Guhrka was purchased in 2021 using UASI grant funding. Annual maintenance cost: $6000 6. Training: All drivers/operators shall attend formalized instruction in vehicle operations, practical driving instruction, and deployment procedures. 7. Legal and Procedural Rules: SWAT Procedure Manual and Armored Vehicle Deployment for Patrol Procedure. SPECIALIZED TACTICAL EQUIPMENT (a) Long Range Acoustic Device (LRAD): The LRAD is a high-intensity directional acoustical array for long-range, crystal clear hailing, notification, and an unmistakable warning tone. The LRAD is primarily used as a communication device. 1. Description, cost, quantity, and capabilities: (a) LRAD 500x, cost: $42,776, quantity: 1. A compact, lightweight LRAD designed for applications ranging from fixed security installations to mid-sized vehicles and vessels, the LRAD 500X-RE easily mounts and transports to provide law enforcement personnel unparalleled long-range communication and safe, scalable non-kinetic escalation of force. (b) LRAD 100x, cost: $10,703.56, quantity: 1. Self-contained, portable, and featuring an extended voice broadcast range out to 600 meters, the LRAD 1 OOX ensures voice messages are clearly heard and understood. LRAD's optimized driver, waveguide, and power efficiency technologies enable the LRAD 1 OOX to provide several hours of clear, continuous communication from a single battery charge. Copyright Lexlpol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 4     City Council 10 – 28 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment 2. Purpose: To be used to issue dispersal orders during crowd and riot control situations or to address the public in the event of civil emergencies, natural disasters, evacuations, and police incidents (e.g., missing persons, perimeters for wanted suspects/K9 deployments, etc.). The LRAD may also be used to issue a warning tone. 3. Authorized Use: LRADs shall only be used by personnel trained in its deployment and used in a manner consistent with State and Federal law and training. 4. Lifespan: Both LRADs have an estimated lifespan of 25 years. 5. Fiscal Impact: The LRADs were purchased in 2007 and 2014, respectively, using UASI grant funding. Annual maintenance cost of approximately $300. 6. Training: All operators receive training before operating any LRADs in the field. 7. Legal and Procedural Rules: The Department shall only utilize the LRAD for official law enforcement purposes and pursuant to State and Federal law. (b) Tactical Robot: A remotely controlled, tracked, robot equipped with cameras and two-way audio communication capabilities. 1. Description, cost, quantity, and capabilities: Transcend Vantage tactical robot, cost: $10,000, quantity: 1. A remotely operated tactical robot providing officers with the ability to observe the interior of a structure without entering. This capability increases the safety of community members, officers, and suspects by providing the operator with the ability to observe and locate subjects without the risk of a face-to-face confrontation. Additionally, the remote, two- way, communication capability allows operators to de-escalate situations by negotiating the surrender of barricaded subjects. 2. Purpose: To be used during tactical incidents to safely search a structure without exposing officers and/or community members to the risk of a face-to- face confrontation. 3. Authorized Use: The tactical robot shall only be deployed by Department personnel trained in its use, and with the approval of the SWAT Commander, Watch Commander, or their designee. 4. Lifespan: The robot's lifespan is approximately 1 O years. 5. Fiscal Impact: Annual maintenance cost of approximately $500. 6. Training: All operators shall receive initial training before deploying the robot in the field. 7. Legal and Procedural Rules: The Department shall only utilize the robot for official law enforcement purposes and pursuant to State and Federal Law. (c) Unmanned Aerial System (UAS): An unmanned aircraft and the associated equipment necessary to control it remotely. 1. Description, cost, quantity, and capabilities: Copyright Lexipol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 5     City Council 10 – 29 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment (a) DJI M300 with HT20, cost: $45,000, quantity: 1. UAS that has 45 minutes of flight time, in all weather, has an IR camera, zoom camera, and light. Has video recording capabilities. (b) LOKI MK2 Dual UAV, cost: $9,750, quantity: 1. LOKI is the world's first purpose-built tactical sUAS. Designed and built in conjunction with several of the world's top counter-terror units, LOKI Mk2 solves virtually all of the problems associated with the tactical use of commercial UAS systems. LOKI is intended for close-quarter, indoor, and outdoor tactical scouting missions, and features a highly sensitive Night-Day + IR sensor camera giving it the ability to fly and see in complete darkness. (c) DJI Mavic 3 Enterprise Advanced, cost: $6,900 each, quantity: 2. A highly versatile yet compact tool that packs a whole lot of performance upgrades. With high-resolution thermal and visual cameras, the M2EA supports up to 32x digital zoom and is capable of centimeter-level positioning accuracy with the RTK module. (d) Autel EVO II PRO, cost: $2,000, quantity: 1. The EVO II Pro features a 6K 1" sensor camera which enables the ability to capture stunning detail, not previously possible on an aerial drone of this size. Aperture can be adjusted from f/2.8 to f/11 which provides the light control that you need, while ISO ranges up to 6,400 for video and 12,800 for stills. (e) DJI AIR 2S, cost: $1,000 each, quantity: 4. DJI Air 2S has the ability to perceive its environment in four directions: up, down, forward, and backward. The algorithms for Advanced Pilot Assistance Systems (APAS 4.0) have been further improved, allowing DJI Air 2S to actively avoid obstacles in more complex scenarios and at high speeds. (f) DJI Mavic Mini 2, cost: $650 each, quantity: 5. Utilizing DJ l's OcuSync 2.0 2.4/5.8 GHz wireless transmission technology, the Mini 2 can be operated from up to 6.2 miles away while still providing you with video of what the drone sees. The Mini 2 can also be flown as high as 2.5 miles and withstand 19 to 24 mph winds. 2. Purpose: To be deployed when its view would assist officers or incident commanders with the following situations, which include but are not limited to: (a) Major collision investigations. (b) Search for missing persons. (c) Natural disaster management. (d) Crime scene photography. (e) SWAT, tactical, or other public safety and life preservation missions. (f) In response to specific requests from local, State, or Federal fire authorities for fire response and/or prevention. 3. Authorized Use: Only assigned operators who have completed the required training shall be permitted to operate any UAS during approved missions. Copyright Lexipol, LLC 2022105/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 6     City Council 10 – 30 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment 4. Lifespan: All UAS equipment has an estimated lifespan of 3-5 years. 5. Fiscal Impact: The Department is in the process of identifying a funding source for the UAS program, including an application for grant funding. The estimated annual cost of the UAS program maintenance is $15,000. 6. Training: All Department UAS operators will be licensed by the Federal Aviation Administration for UAS operation. In addition, each operator must attend ongoing monthly training. 7. Legal and Procedural Rules: The Department will only deploy the UAS for official law enforcement purposes, and in a manner that respects the privacy of our community, pursuant to State and Federal law. Unmanned Aerial System (UAS) Operations Policy. LESS-LETHAL DEVICES (a) 40MM Launchers and Munitions: 40MM Launchers are utilized by Department personnel as a less-lethal tool to deploy less-lethal impact munitions. 1. Description, cost, quantity, and capabilities: (a) LMT Tactical Single Shot Launcher, #1425, cost: $1,000, quantity: 85. The 40MM Single Launcher is a tactical single-shot launcher that features an expandable ROGERS Super Stec and an adjustable Integrated Front Grip (IFG) with a light rail. It will fire standard 40mm less-lethal ammunition, up to 4.8 inches in cartridge length. It will launch a 40MM less-lethal round up to 131 feet. (b) DEFENSE TECHNOLOGY, 40MM EXACT IMPACT SPONGE, #6325, cost: $20, quantity: 750. A less lethal 40mm lightweight plastic and foam projectile fired from a single or multi-round purpose-built 40mm launcher with a rifled barrel at 325 FPS. The 30-gram foam projectile delivers 120 fU lbs. of energy on impact. The 40mm Exact Impact Sponge Round provides accurate and effective performance when fired from the approved distance of not less than ten (10) feet and as far as 131 feet from the target. (c) DEFENSE TECHNOLOGY, 40MM DIRECT IMPACT CS CRUSHABLE FOAM ROUND, #6322, cost: $18, quantity: 96. A less lethal 40MM lightweight plastic and crushable foam projectile fired from a single or multi-round purpose-built 40mm launcher with a rifled barrel at 295 FPS. The 39-gram crushable foam projectile delivers 120 fl/lbs of energy upon impact in addition to the dispersion of 5 grams of CS irritant. The 40mm Direct Impact CS Round provides accurate and effective performance when fired from the approved distance of not less than ten (10) feet and as far as 120 feet from the target. Only trained members of the Department's SWAT Team are authorized to deploy the 40mm Direct Impact CS round. (d) DEFENSE TECHNOLOGY, SPEDE-HEAT 40MM LONG-RANGE, CS, #6282, cost: $21, quantity: 56. The SPEDE-HEAT CS Long-Range Munitions delivers one chemical canister of CS agent from a 40 mm launcher at a range of up to 150 yards. The Spede-Heat is a pyrotechnic Copyright Lexi pol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Pollce Department ***DRAFT*** Military Equipment - 7 I     City Council 10 – 31 8/19/2025 Military Equipment Santa Ana Police Department Santa Ana PD Policy Manual round designed specifically for outdoor use in violent crowd control situations. It is a high-volume continuous burn that expels its payload in approximately 20-40 seconds from a single source. The Spede-Heat family may be used to conceal tactical movement or to disburse a violent/ riotous crowd. Only trained members of the Department's SWAT Team are authorized to deploy the 40mm Spede-Heat round. {e) DEFENSE TECHNOLOGY, POWDER CS FERRETT 40MM ROUND, #2292, cost: $19, quantity: 60. A less lethal 40MM round used to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside a structure or vehicle. The 40mm Ferret is primarily used to dislodge barricaded subjects from confined areas in a tactical deployment situation. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. Only trained members of the Department's SWAT Team are authorized to deploy the 40mm Direct Barricade Penetrator round. (f) DEFENSE TECHNOLOGY, 40MM ROUND MUZZLE BLAST, with CS, #6042, cost: $20, quantity: 52. The 40 mm Muzzle Blast CS Round is widely used as a crowd management tool for the immediate and close deployment of chemical agents. It can also be employed in tactical operations such as barricaded subjects for area denial, area contamination, and a means of contaminating crawl spaces and attics. In addition, it is an excellent device for deploying chemical-laden CS powder at close ranges for indoor or outdoor operations as a pain compliance round. It has a maximum effective range of 30 feet /9.1 meters. Only trained members of the Department's SWAT Team are authorized to deploy the 40mm Muzzle Blast round. (g) DEFENSE TECHNOLOGY, 40MM SKAT SHELL, MULTIPLE PROJECTILE ROUND CS, #6172, cost: $28, quantity: 56. The Skat Shell 40mm multiple chemical projectile round delivers multiple CS canisters from a 40mm launcher. It is designed for outdoor use and has a maximum effective range of 80-100 yards. It is designed as a less-lethal option for disbursing violent crowds actively engaging in criminal behavior. Only trained members of the Department's SWAT Team are authorized to deploy the 40mm Skat Shell round. 2. Purpose: To limit the escalation of conflict where the employment of lethal force is prohibited or undesirable. 3. Authorized Use: Situations where the deployment of less-lethal impact or chemical munitions are authorized include but are not limited to: (a) Self-destructive, dangerous, and/or combative individuals (b) Riot/crowd control and civil unrest incidents where the criminal behavior involved exceeds a failure to disburse or curfew violation. (c) Circumstances where a tactical advantage can be obtained Copyright Lexipol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 8     City Council 10 – 32 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment (d) Vicious animals (e) Training exercised or approved demonstrations (f) Tactical situations involving the deployment of the Department's SWAT Team 4. Lifespan: (a) LMT Single Shot Launcher: 25 years (b) All munitions listed above: 5 years 5. Fiscal Impact: Annual maintenance for the single-shot launchers is approximately $50 each. 6. Training: Personnel deploying less-lethal or chemical agents will be trained in their use and deployment before using them in the field. All training will be conducted by a POST-certified less-lethal or chemical agent instructor. 7. Legal and Procedural Rules: Use of Force Policy, Control Devices and Techniques Policy, First Amendment Assemblies Policy, 40MM Less Lethal Launcher Guidelines Procedure, and SWAT Procedure Manual. (b) 12 Gauge Less-Lethal Impact Munitions 1. Description, cost, quantity, and capabilities: DEFENSE TECHNOLOGY, 12- GAUGE BEAN BAG ROUND, cost: $5, quantity: 650. The Drag Stabilized 12- gauge round is a 12-gauge shell loaded with a 40-gram tear-shaped bag made from cotton and ballistic material blended and filled with #9 shot. The design utilizes four stabilizing tails and smokeless powder as the propellant. It has a maximum effective range of 75 feet. Only trained members of the Department's SWAT Team are authorized to deploy the 12-gauge bean bag round. 2. Purpose: To limitthe escalation of conflict where the employment of lethal force is prohibited or undesirable. 3. Authorized Use: The round shall only be deployed by trained members of the Department's SWAT Team in situations that include, but are not limited to the following: (a) Self-destructive, dangerous, and/or combative individuals (b) Riot/crowd control and civil unrest incidents where the criminal behavior involved exceeds a failure to disburse or curfew violation. (c) Circumstances where a tactical advantage can be obtained (d) Vicious animals (e) Training exercised or approved demonstrations (f) Tactical situations involving the deployment of the Department's SWAT Team 4. Lifespan: 5 years 5. Fiscal Impact: Annual reordering of 100 rounds: $500 Copyright Laxipol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 9     City Council 10 – 33 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment 6. Training: Personnel deploying 12-gauge bean bags will be trained in their use and deployment before using them in the field. A POST-certified less-lethal instructor will conduct all training. 7. Legal and Procedural Rules: Use of Force Policy, Control Devices and Techniques Policy, First Amendment Assemblies Policy, 40MM Less Lethal Launcher Guidelines Procedure, and SWAT Procedure Manual. (c} PepperBall Launcher and Munitions: A less-lethal device that discharges projectiles designed to breach glass or projectiles containing chemical agents 1. Description, cost, quantity, and capabilities: (a} PepperBall TAC-SF Launcher, cost: $799 each, quantity: 2. Semi- automatic, 3-round burst shots or full auto action. Select-fire electronic firing system with a firing rate of 10-12 RPS. Compact lightweight modular design. Ambidextrous rotational safety switch. 30 Cubic inch high capacity high-pressure air system. Designed for use with high-pressure air. (b} PepperBall INERT Powder Projectiles, cost: $375 for a case of 375, quantity: 2 cases. Inert projectiles used for training purposes. (c) PepperBAll LIVE PAVA (OC), cost: $853 for a case of 375, quantity: 2 cases. The basic PepperBall projectile, it contains 2% PAVA, and is excellent for direct impact and area saturation, especially in confined, interior spaces. (d) PepperBall LIVE-X PAVA (OC}, cost: $1, 123 for a case of 375, quantity: 1 case. Our most potent and powerful concentration of PAVA pepper powder. One round of LIVE-X™ contains the equivalent to 10 regular PepperBall rounds. 2. Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for the use of PepperBall may include, but are not limited to: (a) Tactical situations involving the deployment of the Department's SWAT Team (b) Training exercises or approved demonstrations. (c) Potentially vicious animals. (d) Circumstances where a tactical advantage can be obtained. (e) Riot/crowd control and civil unrest incidents where the criminal behavior involved exceeds a failure to disburse or curfew violation. (f) Self-destructive, dangerous, and/or combative individuals. 3. Authorized Use: Only SWAT officers who have received certification in the use of chemical agents, less-lethal, and PepperBall are authorized to use PepperBall. 4. Lifespan: Copyright Lexipol, LLC 2022105/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 10     City Council 10 – 34 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment (a) PepperBall TAC-SF Launcher: 20 years (b) All PepperBall projectiles have a lifespan of 3 years. 5. Fiscal Impact: Annual maintenance for the PepperBall launchers is approximately $50. 6. Training: SWAT Team members are training in the use and deployment of chemical agents, less-lethal, and the PepperBall launcher. 7. Legal and Procedural Rules: The Department will only deploy PepperBall for law enforcement purposes and in accordance with State and Federal law. Use of Force Policy, Control Devices and Techniques Policy, and SWAT Procedure Manual. (d} Chemical Agent and Smoke Canisters: Canisters that disburse chemical agents and/or smoke when deployed. 1. Description, cost, quantity, and capabilities: (a) DEFENSE TECHNOLOGY, TRIPLE-CHASER SEPARATING CANISTER, CS, #1026, cost: $41, quantity: 46. The Triple-Chaser CS consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate and land approximately 20 feet apart, allowing increased area coverage in a short period. This canister can be hand thrown or launched from a fired delivery system. The canister is 6.5 in. by 2.7 in. and holds an approximately 3.2 oz. of active agent payload. It has an approximate burn time of 20-30 seconds. (b} DEFENSE TECHNOLOGY, SPEDE-HEAT CONTINUOUS DISCHARGE CANISTER, CS, #1072, cost: $26, quantity: 60. The Specie-Heat™ CS canister is a high volume, continuous burn. It expels its payload in approximately 20-40 seconds. The payload is discharged through four gas ports on top of the canister, three on the side, and one on the bottom. This launchable canister is 6.12 in. by 2.62 in. and holds approximately 2.9 oz. of active agent. (c) DEFENSE TECHNOLOGY, FLAMELESS TRI-CHAMBER CS CANISTER, #1032, cost $32, quantity: 60. The Tri-Chamber Flameless CS canister design allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The canister is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. This canister will deliver approximately.70 oz. of agent during its 20-25 seconds burn lime. The Tri-Chamber Flameless canister can be used in crowd control and tactical deployment situations by Law Enforcement and Corrections but was designed with the barricade situation in mind. Its applications in tactical situations are primarily to detect and/or dislodge barricaded subjects. The purpose of the Tri- Chamber Flameless canister is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless canister Copyright Lexlpol, LLC 2022105/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 11     City Council 10 – 35 8/19/2025 Military Equipment Santa Ana Police Department Santa Ana PD Policy Manual provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals' effectiveness via heat and vaporization while minimizing or negating the chance of fire to the structure. (d) DEFENSE TECHNOLOGY, POCKET TACTICAL CANISTER, CS, #1016, cost: $23, quantity: 48. The Pocket Tactical CS Canister is small and lightweight. The 0.9 oz. of active agent will burn approximately 20-40 seconds. At 4.75 in. by 1.4 inches in size, it easily fits in most tactical pouches. Though this device is slightly over four inches in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full-size tactical canister. (e) DEFENSE TECHNOLOGY, INSTANTANEOUS BLAST CS CANISTER, #1042, cost: $42, quantity: 30. The Instantaneous Blast CS Canister is designed for indoor or outdoor use; this canister's powder is expelled upon initiation of a small internal detonator that has sufficient force to split the canister at six machined grooves on the outside surface. This 6.12 in. by 2.62 in. grenade will deliver approximately 1.5 oz. of active agent. (f) DEFENSE TECHNOLOGY, HAN-BALL CANISTER, CS, #1092, cost: $32, quantity: 45. The Han-Ball™ CS Canister is an outdoor use canister, expelling its payload in approximately 15-20 seconds. This launchable canister holds approximately 1.6 oz. of active agent, which is expelled through three ports around the ball's equator. (g) DEFENSE TECHNOLOGY, FLAMELESS TRI-CHAMBER SAF-SMOKE CANISTER, #1033, cost: $31, quantity: 34. The Tri-Chamber Flameless Saf-Smoke ™Canister design allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. (h} DEFENSE TECHNOLOGY, POCKET TACTICAL SAF-SMOKE CANISTER, #1017, cost: $22,quantity: 34. The Pocket Tactical Saf- Smoke TM Canister is small and lightweight. The Saf-Smoke TM will burn for approximately 20-40 seconds. At 4.75 in. by 1.4 inches in size, it easily fits in most tactical pouches. This canister Is normally used as a signaling or covering device. 2. Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for the use of the less-lethal canisters may inciude, but are not limited to: (a) Self-destructive, dangerous, and/or combative individuals. (b} Riot/crowd control and civil unrest incidents where the criminal behavior involved exceeds a failure to disburse or curfew violation. (c) Circumstances where a tactical advantage can be obtained. (d) Potentially vicious animals. ( e) Training exercises or approved demonstrations. Copyright Lexlpol, LLC 2022/05/06, All Rights Reserved. Published with pennisslon by Santa Ana Police Department ***DRAFT*** Military Equipment - 12     City Council 10 – 36 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment (f) Tactical situations involving the deployment of the Department's SWAT Team 3. Authorized Use: Only SWAT officers who have received POST certified training in the use of chemical agents are authorized to use chemical agents. 4. Lifespan: 5 years from manufacturing date. 5. Fiscal Impact: No annual maintenance costs 6. Training: SWAT Team members utilizing chemical agent canisters are certified by POST less lethal and chemical agents instructors. 7. Legal and Procedural Rules: The Department will only deploy chemical agents for law enforcement purposes and in accordance with State and Federal law. Use of Force Policy, Control Devices and Techniques Policy, and SWAT Procedure Manual. SPECIAL TY MUNITIONS (a) Breaching Shotguns and Munitions: Shotguns and specialty munitions utilized to access secured structures when no other means have proven successful. 1. Description, cost, quantity, and capabilities: (a) Remmington 870 Shotgun Modified for Breaching, cost: $500, quantity: 5. The breaching shotgun is a standard patrol issue shotgun that is shortened to improve maneuverability in a tactical environment. (b) DEFENSE TECHNOLOGY, TKO 12-GAUGE BREACHING ROUND, cost: $7, quantity: 100. The 12-Gauge TKO Breaching Round is a 12-Gauge shell loaded with a compressed zinc slug, utilizing smokeless powder as a propellant. It is a widely used method to breach door locks or hinges for entry during tactical operations. When properly deployed, the TKO can defeat door lock mechanisms, doorknobs, hinges, deadbolts, safety chains, and padlocks on both wooden or hollow core doors. Upon impact with the target, the zinc slug disintegrates into a fine powder eliminating fragmentation. 2. Purpose: Used to defeat locking mechanisms on doors or gates when mechanical breaching is ineffective or not feasible due to environmental factors. 3. Authorized Use: Breaching shotguns and munitions shall only be utilized by trained members of the Department's SWAT Team and only with the approval of the Incident Commander, SWAT Commander, or their designee during tactical incidents or training exercises. 4. Lifespan: (a) Remmington Breaching Shotguns: 25 years (b) TKO 12-Gauge Breaching Rounds: 5 years 5. Fiscal Impact: Annual maintenance of shotguns, approximately $300 Copyright Lexlpol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 13     City Council 10 – 37 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment 6. Training: All SWAT Team members deploying breaching shotguns and munitions shall receive initial training before utilizing them in the field. 7. Legal and Procedural Rules: The Department will only utilize breaching shotguns and munitions for official law enforcement purposes in accordance with State and Federal law. SWAT Procedure Manual (b} Explosive Breaching Capabilities: Resources capable of providing explosive breaching. 1. Description, cost, quantity, and capabilities: Currently the Department's SWAT Team trains with the Orange County Sheriffs Department (OCSD)Bomb Squad, providing the Department's SWAT Team with an explosive breaching capability. All explosives and associated equipment are purchased and maintained by the OCSD Bomb Squad and their designated Bomb Technicians. 2. Purpose: To gain access/entry into hardened structures where manual breaching is not possible/practical due to the circumstances present at the critical incident. 3. Authorized Use: Explosive breaching shall only be authorized by the Incident Commander or SWAT Commander, in conjunction with OCSD Bomb Squad personnel. Additionally, explosive breaching shall only be utilized during critical incidents when all other breaching means have been exhausted or when other breaching means would likely result in a failure to gain access into the structure and the failure to gain access would likely result in the loss of a community member or officer's life. Additionally, the use of explosive breaching is authorized for training purposes. 4. Lifespan: Not applicable 5. Fiscal Impact: There is no fiscal impact on the City or Department. 6. Training: The Department's SWAT Team members will train the deployment of explosive breaching with the OCSD Bomb Squad annually. 7. Legal and Procedural Rules: The Department shall only utilize explosive breaching for official law enforcement purposes and pursuant to State and Federal law. (c) Noise Flash Diversionary Devices (NFDD): A device used to distract or divert a dangerous person's attention. 1. Description, cost, quantity, and capabilities: COMBINED TACTICAL SYSTEMS, 7290M MINI FLASH-BANG, cost: $38, quantity: 33. A non-bursting, non-fragmenting multi-bang device that produces a thunderous bang with intense bright light. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry, or other high-risk arrest situations. 2. Purpose: A diversionary device is ideal for distracting dangerous suspects during assaults, hostage rescue, room entry, or other high-risk arrest situations. To produce atmospheric overpressure and brilliant white light and, as a result, Copyright Lexlpol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 14     City Council 10 – 38 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment can cause short-term (6 - 8 seconds) physiological/psychological, sensory deprivation to give officers a tactical advantage. 3. Authorized Use: Diversionary Devices shall only be used by trained members of the Department's SWAT Team during situations that include but are not limited to the following: (a) By officers who have been trained in their proper use. (b) In hostage and barricaded subject situations. (c) In high-risk warrant (search/arrest) services where there may be extreme hazards to officers. (d) During other high-risk situations where their use would enhance officer safety. (e) During training exercises. 4. Lifespan: Until deployed 5. Fiscal Impact: No annual maintenance 6. Training: Prior to use, officers must attend diversionary device training conducted by Post certified instructors. 7. Legal and Procedural Rules: The Department will only utilize NFDDs for official law enforcement purposes and pursuant to State and Federal law. SWAT Procedure Manual, Use of Force Policy. FIREARMS AND AMMUNITION (a) Rifles: Shoulder-fired firearms, with long spirally grooved barrels, intended to cause projectiles to spin, improving accuracy over a long distance. 1. Description, cost, quantity, and capabilities: (a) DANIEL DEFENSE DDM4 V7 223/5.56 PATROL RIFLE equipped with an Aimpoint optic, tactical light, and sling, cost: $1,810, quantity: 107. The DDM4 V7 AR15 style firearm features M-LOK attachment technology with the Daniel Defense MFR 15.0 rail. Built around a Cold Hammer Forged, 16-inch barrel, the V7 has a DD improved Flash Suppressor to reduce flash signature. The mid-length gas system provides smooth and reliable cycling under any condition and reduces both perceived recoil and wear on moving parts. With the M-LOK attachment points that run along 7 positions and an uninterrupted 1913 Picatinny rail on top, the V7 has plenty of room for the sights, optics, and accessories the user may require. (b) DANIEL DEFENSE DDM4 V7 S 223/5.56 SWAT RIFLE equipped with a holographic sight, tactical light, and sling, cost: $1,300, quantity: 35. The DDM4 V7S AR15 style firearm features the MFR 10.0 M-LOK rail and is built around a free-floating, Cold Hammer Forged 11.5-inch barrel. The V7S delivers optimal maneuverability, reliability, accuracy, and terminal ballistics using a wide variety of ammunition. Its carbine length gas system provides smooth and reliable cycling under harsh conditions and reduces Copyright Lexipol, LLC 2022(05/06, All Rights Reserved. Published with permission by Sanla Ana Police Department ***DRAFT*** Military Equipment - 15     City Council 10 – 39 8/19/2025 Military Equipment Santa Ana Police Department Santa Ana PD Policy Manual perceived recoil. With the M-LOK attachment points that run along 7 positions and an uninterrupted 1913 Picatinny rail on top, the V7S has plenty of room for sights, optics, and accessories the user may require. Pairing an 11.5-inch barrel and the MFR Rail also ensures compatibility with a wide variety of muzzle devices and sound suppressors. The independently ambi GRIP-N-RIP Charging Handle accommodates left- and right-handed shooters. This rifle also comes with the ergonomic Daniel Defense Buttstock and Pistol Grip. (c) REMINGTON 700 XCR COMPACT TACTICAL RIFLE.308, cost: $2,000, quantity: 6. Remington's Model 700 XCR Compact Tactical Rifle features a 416 stainless steel barreled action with Black TriNyte PVD coating that provides a diamond-hard layer of defense against the elements. The 700 XCR Compact Tactical has an X-Mark Pro externally adjustable trigger, OD Green stock with black webbing, wide tactical-style barrel fluting for rapid cooling, hinged floorplate magazine, and dual front swivel studs and rear stud. 2. Purpose: Used as precision weapons to address threats that exceed the capability of the Department's standard-issue handgun. 3. Authorized Use: Only members POST certified in the use of the rifle are authorized to deploy them in the field. 4. Lifespan: (a) DDM4 7 Patrol Rifle: 15 years (b) DDM4 7 S SWAT Rifle: 10 years ( c) Remington 700 XCR: 15 years 5. Fiscal Impact: Annual maintenance for each rifle is approximately $50 6. Training: Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification two times a year. 7. Legal and Procedural Rules: Use of Force Policy, Firearms Policy, Officer Involved Shootings and Deaths Policy, Firearms Procedures, and SWAT Procedure Manual (b) Rifle Ammunition: Ammunition specifically designed for use in Department rifles. 1. Description, cost, quantity, and capabilities: (a) SPEER GOLD DOT.223 CALIBER 62 GRAIN RIFLE ROUND, cost: $260 per case of 500, quantity: 70 cases. Remington ammo made by Speer is reloadable, features nickel-plated brass cases and Boxer primers and this is a non-corrosive round. The Gold Dot LE ammunition goes through a process of joining the jacket and core one molecule at a time, thanks to this Speer eradicates the potential for the leading cause of bullet failure Uacket/core separation). This process will guarantee extraordinary weight retention through barriers as strong as auto-glass. In addition to Copyright Lexlpol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 16     City Council 10 – 40 8/19/2025 Military Equipment Santa Ana Police Department Santa Ana PD Policy Manual its remarkable strength, Gold Dot rifle ammunition asserts remarkable accuracy. With exact tolerances and unparalleled bullet uniformity of jacket thickness. (b) FEDERAL I WINCHESTER.223/5.56 TRAINING AMMUNITION, cost: $170 per case of 500, quantity; 130 cases. Federal and Winchester ammunition features a lead core 55-grain full metal, non-magnetic, jacket. Non-corrosive boxer primer and new virgin brass casings can be reloaded up to seven times. (c) FEDERAL I WINCHESTER.223/5.56 FRANGIBLE TRAINING AMMUNITION, cost: $290 per case of 500, quantity; 60 cases. Federal and Winchester Frangible 223 Remington ammunition is loaded with a 55 grain Reduced Hazard Training (RHT) bullet. BallistiClean features frangible Reduced Hazard Training bullets that break-up immediately on contact with metal targets, significantly reducing ricochet and backlash danger. BallistiClean loads feature a copper-plated primer and a "NT" (non-toxic) headstamp to clearly identify BallistiClean as a training round at a glance, eliminating confusion with duty rounds. With this Federal ammunition range operators have no hazardous waste disposal problems and it meets or exceeds all OSHA and EPA standards. (d) FEDERAL GOLD MEDAL.308 168GR RIFLE ROUND, cost: $398 per case of 500, quantity: 24 cases. The Federal Gold Medal.308 Winchester ammunition is new production ammo that features a 168 Grain Sierra MatchKing Hollow Point Boat Tail bullet, a non-corrosive boxer primer, and the.308 Winchester ammunition is brand new never fired virgin brass casing that can be reloaded up to seven times for those shooters that reload their.308 Winchester ammunition. Sierra Match King Boat-tail bullet with Federal's proprietary delivery system. Federal's Gold Medal.308 Winchester ammo offers a muzzle speed of 2650 feet per second and muzzle energy of 2619 foot pounds. 2. Purpose: To be used in Department rifles to address lethal threats to the community and Department personnel with greater accuracy, enhancing community safety. 3. Authorized Use: Only members who have received POST certified training in the use of the rifle are authorized to utilize rifle ammunition. 4. Fiscal Impact: The Department budgets $70,000 annually for all Department firearm ammunition. 5. Lifespan: The ammunition listed above does not have an expiration date. 6. Training: Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification two times a year. 7. Legal and Procedural Rules: Use of Force Policy, Firearms Policy, Officer Involved Shootings and Deaths Policy, Firearms Procedures, and SWAT Procedure .Manual Copyright Lexipol, LLC 2022/05/06, All Rights Reserved. Published wilh permission by Santa Ana Pollce Department ***DRAFT*** Military Equipment - 17     City Council 10 – 41 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment 707.6 MAINTENANCE OF SUPPLY LEVELS When the inventory of military equipment has reached significantly low levels or has been exhausted, the Department may order up to 10% of stock in a calendar year without city council approval to maintain essential availability for the Department's needs. In the event of a critical incident where the use of military equipment would be crucial to successful incident stabilization, the Department is authorized to acquire additional stock of items listed here from other law enforcement agencies or CalOES. The emergency acquisition of items listed in this policy may only be done with the expressed, written, approval of the Chief of Police or authorized designee. 707.7 APPROVAL The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code§ 7071 ). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071 ): (a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, slate, or federal funds, in-kind donations, or other donations or transfers. (c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing. (d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body. (f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment. (g) Acquiring military equipment through any means not provided above. 707.8 COORDINATION WITH OTHER JURISDICTIONS Military equipment used by any member of this jurisdiction shall be approved for use and in accordance with this policy. Military equipment used by other jurisdictions that are providing mutual aid to this jurisdiction shall comply with their respective military equipment use policies in rendering mutual aid. Copyright Lexlpol, LLC 2022/05/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 18     City Council 10 – 42 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment 707.9 ANNUAL REPORT Upon approval of a military equipment policy, the Chiefof Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072). The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all of the following information: (a) A summary of how the military equipment was used and the purpose of its use. (b) A summary of any complaints or concerns received concerning the military equipment. (c) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (d) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (e) The quantity possessed for each type of military equipment. (f) If the Department intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment. 707.10 COMMUNITY ENGAGEMENT Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment. Copyright Lexlpol, LLC 2022105/06, All Rights Reserved. Published with permission by Santa Ana Police Department ***DRAFT*** Military Equipment - 19     City Council 10 – 43 8/19/2025     City Council 10 – 44 8/19/2025 Policy 707 Santa Ana Police Department Santa Ana PD Policy Manual Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 1 Military Equipment 707.1 PURPOSE AND SCOPE This policy provides guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072). The equipment described in this policy is in direct support of the Department's de-escalation strategy and associated training. Additionally, while the equipment described herein has been deemed to be, "military equipment" by the legislature, the Department does not participate in the acquisition of military surplus equipment pursuant to the Department of Defense's 1033 Program. 707.1.1 DEFINITIONS Definitions related to this policy include (Government Code § 7070): Governing body – The elected or appointed body that oversees the Department. Military equipment – Includes but is not limited to the following: •Unmanned, remotely piloted, powered aerial or ground vehicles. •Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. •High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. •Tracked armored vehicles that provide ballistic protection to their occupants. •Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. •Weaponized aircraft, vessels, or vehicles of any kind. •Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram. •Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition. •Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms. •Any firearm or firearm accessory that is designed to launch explosive projectiles. •Noise-flash diversionary devices and explosive breaching tools. •Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray. •Area denial electroshock devices, microwave weapons, water cannons, long-range acoustic devices (LRADs), acoustic hailing devices, and sound cannons. •Kinetic energy weapons and munitions. Exhibit 5     City Council 10 – 45 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 2 •Any other equipment as determined by a governing body or a state agency to require additional oversight. 707.2 POLICY It is the policy of the Santa Ana Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 707.3 MILITARY EQUIPMENT COORDINATOR The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to: (a)Acting as liaison to the governing body for matters related to the requirements of this policy. (b)Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body. (c)Conducting an inventory of all military equipment at least annually. (d)Collaborating with any allied agency that may use military equipment within the jurisdiction of Santa Ana Police Department (Government Code § 7071). (e)Preparing for, scheduling, and coordinating the annual community engagement meeting to include: 1.Publicizing the details of the meeting. 2.Preparing for public questions regarding the department’s funding, acquisition, and use of equipment. (f)Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072). (g)Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner. 707.4 MILITARY EQUIPMENT USE CONSIDERATIONS (a)The military equipment acquired and authorized by the Department is: 1.Necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. 2.Reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety. (b)Military equipment shall only be used by a Department employee only after applicable training, including any course required by the Commission on Peace Officer Standards and Training, has been completed unless exigent circumstances arise.     City Council 10 – 46 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 3 707.5 MILITARY EQUIPMENT INVENTORY The inventory below is a complete list of qualifying equipment for the Department: VEHICLES (a)Mobile Command Vehicle (MCV): A vehicle used during critical incidents as a field- based command post, providing Incident Commanders with access to Department computer systems and dispatch center 1.Description, cost, quantity, and capabilities: Freightliner Chassis (custom built) vehicle, cost: $480,952.90, quantity: 1. The MCV can also be utilized for SWAT/CNT and other critical incidents, significant, preplanned events, searching for missing persons, natural disasters, and community events. 2.Purpose: Used for critical incidents based on the circumstances of a specific event, large event, or natural disaster to effectively and efficiently serve the community. 3.Authorized Use: Only officers trained in the use and deployment of the MCV, who have obtained a California Class B Commercial Driver's License, shall drive the vehicle under the direction of the Homeland Security Commander or their designee. Situations, where the MCV may be deployed, include but are not limited to critical incidents, natural disasters, and emergencies. 4.Lifespan: The MCV has an estimated lifespan of 25-years; However, upgrades are required in 5-year intervals to maintain communications and IT systems. 5.Fiscal Impact: The MCV was purchased in 2005 using UASI grant funding. Annual maintenance cost: $5,500 6.Training: Drivers/Operators shall receive safe handling and maneuvering training on a closed training course. Once the operator has shown competence in vehicle handling, the driver/operator will drive the vehicle with an experienced driver throughout the city. Driver/operators shall also undergo commercial vehicle testing and certification from the California Department of Motor Vehicles. 7.Legal and Procedural Rules: It is the policy of the Department to use the MCV only for official law enforcement purposes and in accordance with California State law regarding the operation of motor vehicles. Incident Command Team Procedure. (b)Armored Rescue Vehicles (ARVs): Commercially-produced, ballistically protected, wheeled vehicles designed for law enforcement purposes. 1.Description, cost, quantity, and capabilities: (a)Lenco BEAR, cost: $293,745, quantity: 1. The Lenco BEAR is an armored rescue vehicle that provides its occupants with ballistic protection beyond ballistic shields or personal body armor. It offers greater safety to community members and officers during high-risk incidents. It is capable of seating a driver and 10-12 passengers.     City Council 10 – 47 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 4 (b)Terradyne Guhrka, cost: $353,652.88, quantity: 1. The Terradyne Guhrkas is an armored rescue vehicle that provides its occupants with ballistic protection beyond ballistic shields or personal body armor, offering greater safety to community members and officers during high-risk incidents. The Terradyne is smaller than the BEAR, providing greater mobility in tight city streets. It is capable of seating a driver and seven (7) passengers. 2.Purpose: Used in response to critical incidents to enhance officers and community safety, improve scene containment and stabilization, and assist in resolving critical incidents. Additionally, the ARVs may be deployed as displays for community outreach events. 3.Authorized Use: The ARVs' use shall only be authorized by a Watch Commander or SWAT Commander based on the specific circumstances of a given critical incident. ARVs shall only be used by personnel trained in their deployment and in a manner consistent with Department policies/procedures. 4.Lifespan: Both ARVs have an estimated lifespan of 25 years. 5.Fiscal Impact: (a)Lenco BEAR: The Lenco BEAR was purchased in 2005 using UASI grant funding. Annual maintenance cost: $6,600 (b)Terradyne Guhrka: The Terradyne Guhrka was purchased in 2021 using UASI grant funding. Annual maintenance cost: $6000 6.Training: All drivers/operators shall attend formalized instruction in vehicle operations, practical driving instruction, and deployment procedures. 7.Legal and Procedural Rules: SWAT Procedure Manual and Armored Vehicle Deployment for Patrol Procedure. SPECIALIZED TACTICAL EQUIPMENT (a)Long Range Acoustic Device (LRAD): The LRAD is a high-intensity directional acoustical array for long-range, crystal clear hailing, notification, and an unmistakable warning tone. The LRAD is primarily used as a communication device. 1.Description, cost, quantity, and capabilities: (a)LRAD 500x, cost: $42,776, quantity: 1. A compact, lightweight LRAD designed for applications ranging from fixed security installations to mid-sized vehicles and vessels, the LRAD 500X-RE easily mounts and transports to provide law enforcement personnel unparalleled long-range communication and safe, scalable non-kinetic escalation of force. (b)LRAD 100x, cost: $10,703.56, quantity: 1. Self-contained, portable, and featuring an extended voice broadcast range out to 600 meters, the LRAD 100X ensures voice messages are clearly heard and understood. LRAD's optimized driver, waveguide, and power efficiency technologies enable the LRAD 100X to provide several hours of clear, continuous communication from a single battery charge.     City Council 10 – 48 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 5 2.Purpose: To be used to issue dispersal orders during crowd and riot control situations or to address the public in the event of civil emergencies, natural disasters, evacuations, and police incidents (e.g., missing persons, perimeters for wanted suspects/K9 deployments, etc.). The LRAD may also be used to issue a warning tone. 3.Authorized Use: LRADs shall only be used by personnel trained in its deployment and used in a manner consistent with State and Federal law and training. 4.Lifespan: Both LRADs have an estimated lifespan of 25 years. 5.Fiscal Impact: The LRADs were purchased in 2007 and 2014, respectively, using UASI grant funding. Annual maintenance cost of approximately $300. 6.Training: All operators receive training before operating any LRADs in the field. 7.Legal and Procedural Rules: The Department shall only utilize the LRAD for official law enforcement purposes and pursuant to State and Federal law. (b)Tactical Robot: A remotely controlled, tracked, robot equipped with cameras and two-way audio communication capabilities. 1.Description, cost, quantity, and capabilities: Transcend Vantage tactical robot, cost: $10,000, quantity: 1. A remotely operated tactical robot providing officers with the ability to observe the interior of a structure without entering. This capability increases the safety of community members, officers, and suspects by providing the operator with the ability to observe and locate subjects without the risk of a face-to-face confrontation. Additionally, the remote, two- way, communication capability allows operators to de-escalate situations by negotiating the surrender of barricaded subjects. 2.Purpose: To be used during tactical incidents to safely search a structure without exposing officers and/or community members to the risk of a face-to- face confrontation. 3.Authorized Use: The tactical robot shall only be deployed by Department personnel trained in its use, and with the approval of the SWAT Commander, Watch Commander, or their designee. 4.Lifespan: The robot's lifespan is approximately 10 years. 5.Fiscal Impact: Annual maintenance cost of approximately $500. 6.Training: All operators shall receive initial training before deploying the robot in the field. 7.Legal and Procedural Rules: The Department shall only utilize the robot for official law enforcement purposes and pursuant to State and Federal Law. (c)Unmanned Aerial System (UAS): An unmanned aircraft and the associated equipment necessary to control it remotely. 1.Description, cost, quantity, and capabilities:     City Council 10 – 49 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 6 (a)DJI M300 with HT20, cost: $45,000, quantity: 1. UAS that has 45 minutes of flight time, in all weather, has an IR camera, zoom camera, and light. Has video recording capabilities. (b)LOKI MK2 Dual UAV, cost: $9,750, quantity: 1. LOKI is the world's first purpose-built tactical sUAS. Designed and built in conjunction with several of the world's top counter-terror units, LOKI Mk2 solves virtually all of the problems associated with the tactical use of commercial UAS systems. LOKI is intended for close-quarter, indoor, and outdoor tactical scouting missions, and features a highly sensitive Night-Day + IR sensor camera giving it the ability to fly and see in complete darkness. (c)DJI Mavic 3 Enterprise Advanced, cost: $6,900 each, quantity: 2. A highly versatile yet compact tool that packs a whole lot of performance upgrades. With high-resolution thermal and visual cameras, the M2EA supports up to 32× digital zoom and is capable of centimeter-level positioning accuracy with the RTK module. (d)Autel EVO II PRO, cost: $2,000, quantity: 1. The EVO II Pro features a 6K 1" sensor camera which enables the ability to capture stunning detail, not previously possible on an aerial drone of this size. Aperture can be adjusted from f/2.8 to f/11 which provides the light control that you need, while ISO ranges up to 6,400 for video and 12,800 for stills. (e)DJI AIR 2S, cost: $1,000 each, quantity: 4. DJI Air 2S has the ability to perceive its environment in four directions: up, down, forward, and backward. The algorithms for Advanced Pilot Assistance Systems (APAS 4.0) have been further improved, allowing DJI Air 2S to actively avoid obstacles in more complex scenarios and at high speeds. (f)DJI Mavic Mini 2, cost: $650 each, quantity: 5. Utilizing DJI's OcuSync 2.0 2.4/5.8 GHz wireless transmission technology, the Mini 2 can be operated from up to 6.2 miles away while still providing you with video of what the drone sees. The Mini 2 can also be flown as high as 2.5 miles and withstand 19 to 24 mph winds. 2.Purpose: To be deployed when its view would assist officers or incident commanders with the following situations, which include but are not limited to: (a)Major collision investigations. (b)Search for missing persons. (c)Natural disaster management. (d)Crime scene photography. (e)SWAT, tactical, or other public safety and life preservation missions. (f)In response to specific requests from local, State, or Federal fire authorities for fire response and/or prevention. 3.Authorized Use: Only assigned operators who have completed the required training shall be permitted to operate any UAS during approved missions.    City Council 10 – 50 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 7 4.Lifespan: All UAS equipment has an estimated lifespan of 3-5 years. 5.Fiscal Impact: The Department is in the process of identifying a funding source for the UAS program, including an application for grant funding. The estimated annual cost of the UAS program maintenance is $15,000. 6.Training: All Department UAS operators will be licensed by the Federal Aviation Administration for UAS operation. In addition, each operator must attend ongoing monthly training. 7.Legal and Procedural Rules: The Department will only deploy the UAS for official law enforcement purposes, and in a manner that respects the privacy of our community, pursuant to State and Federal law. Unmanned Aerial System (UAS) Operations Policy. LESS-LETHAL DEVICES (a)40MM Launchers and Munitions: 40MM Launchers are utilized by Department personnel as a less-lethal tool to deploy less-lethal impact munitions. 1.Description, cost, quantity, and capabilities: (a)LMT Tactical Single Shot Launcher, #1425, cost: $1,000, quantity: 85. The 40MM Single Launcher is a tactical single-shot launcher that features an expandable ROGERS Super Stoc and an adjustable Integrated Front Grip (IFG) with a light rail. It will fire standard 40mm less-lethal ammunition, up to 4.8 inches in cartridge length. It will launch a 40MM less-lethal round up to 131 feet. (b)DEFENSE TECHNOLOGY, 40MM EXACT IMPACT SPONGE, #6325, cost: $20, quantity: 750. A less lethal 40mm lightweight plastic and foam projectile fired from a single or multi-round purpose-built 40mm launcher with a rifled barrel at 325 FPS. The 30-gram foam projectile delivers 120 ft/ lbs. of energy on impact. The 40mm Exact Impact Sponge Round provides accurate and effective performance when fired from the approved distance of not less than ten (10) feet and as far as 131 feet from the target. (c)DEFENSE TECHNOLOGY, 4OMM DIRECT IMPACT CS CRUSHABLE FOAM ROUND, #6322, cost: $18, quantity: 96. A less lethal 40MM lightweight plastic and crushable foam projectile fired from a single or multi-round purpose-built 40mm launcher with a rifled barrel at 295 FPS. The 39-gram crushable foam projectile delivers 120 ft/lbs of energy upon impact in addition to the dispersion of 5 grams of CS irritant. The 40mm Direct Impact CS Round provides accurate and effective performance when fired from the approved distance of not less than ten (10) feet and as far as 120 feet from the target. Only trained members of the Department's SWAT Team are authorized to deploy the 40mm Direct Impact CS round. (d)COMBINED SYSTEMS, POWDER CS FERRETT 40MM ROUND, #4431, cost: $19, quantity: 50. A less lethal 40MM round used to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously     City Council 10 – 51 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 8 delivers a small chemical payload inside a structure or vehicle. The 40mm Ferret is primarily used to dislodge barricaded subjects from confined areas in a tactical deployment situation. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. Only trained members of the Department's SWAT Team are authorized to deploy the 40mm Direct Barricade Penetrator round. (e)COMBINED SYSTEMS, 40MM ROUND MUZZLE BLAST, with CS, #4630, cost: $20, quantity: 50. The 40 mm Muzzle Blast CS Round is widely used as a crowd management tool for the immediate and close deployment of chemical agents. It can also be employed in tactical operations such as barricaded subjects for area denial, area contamination, and a means of contaminating crawl spaces and attics. In addition, it is an excellent device for deploying chemical-laden CS powder at close ranges for indoor or outdoor operations as a pain compliance round. It has a maximum effective range of 30 feet /9.1 meters. Only trained members of the Department's SWAT Team are authorized to deploy the 40mm Muzzle Blast round. (f)DEFENSE TECHNOLOGY, 40MM MUZZLE BLAST, with OC,, #6040, cost: $20, quantity: 50. The 40 mm Muzzle Blast OC Round is widely used as a crowd management tool for the immediate and close deployment of chemical agents. It can also be employed in tactical operations such as barricaded subjects for area denial, area contamination, and a means of contaminating crawl spaces and attics. In addition, it is an excellent device for deploying chemical-laden OC powder at close ranges for indoor or outdoor operations as a pain compliance round. It has a maximum effective range of 30 feet /9.1 meters. Only trained members of the Department's SWAT Team are authorized to deploy the 40mm Muzzle Blast round. 2.Purpose: To limit the escalation of conflict where the employment of lethal force is prohibited or undesirable. 3.Authorized Use: Situations where the deployment of less-lethal impact or chemical munitions are authorized include but are not limited to: (a)Self-destructive, dangerous, and/or combative individuals (b)Riot/crowd control and civil unrest incidents where the criminal behavior involved exceeds a failure to disburse or curfew violation. (c)Circumstances where a tactical advantage can be obtained (d)Vicious animals (e)Training exercised or approved demonstrations (f)Tactical situations involving the deployment of the Department's SWAT Team 4.Lifespan:    City Council 10 – 52 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 9 (a)LMT Single Shot Launcher: 25 years (b)All munitions listed above: 5 years 5.Fiscal Impact: Annual maintenance for the single-shot launchers is approximately $50 each. 6.Training: Personnel deploying less-lethal or chemical agents will be trained in their use and deployment before using them in the field. All training will be conducted by a POST-certified less-lethal or chemical agent instructor. 7.Legal and Procedural Rules: Use of Force Policy, Control Devices and Techniques Policy, First Amendment Assemblies Policy, 40MM Less Lethal Launcher Guidelines Procedure, and SWAT Procedure Manual. (b)12 Gauge Less-Lethal Impact Munitions 1.Description, cost, quantity, and capabilities: DEFENSE TECHNOLOGY, 12- GAUGE BEAN BAG ROUND, cost: $5, quantity: 650. The Drag Stabilized 12- gauge round is a 12-gauge shell loaded with a 40-gram tear-shaped bag made from cotton and ballistic material blended and filled with #9 shot. The design utilizes four stabilizing tails and smokeless powder as the propellant. It has a maximum effective range of 75 feet. Only trained members of the Department's SWAT Team are authorized to deploy the 12-gauge bean bag round. 2.Purpose: To limit the escalation of conflict where the employment of lethal force is prohibited or undesirable. 3.Authorized Use: The round shall only be deployed by trained members of the Department's SWAT Team in situations that include, but are not limited to the following: (a)Self-destructive, dangerous, and/or combative individuals (b)Riot/crowd control and civil unrest incidents where the criminal behavior involved exceeds a failure to disburse or curfew violation. (c)Circumstances where a tactical advantage can be obtained (d)Vicious animals (e)Training exercised or approved demonstrations (f)Tactical situations involving the deployment of the Department's SWAT Team 4.Lifespan: 5 years 5.Fiscal Impact: Annual reordering of 100 rounds: $500 6.Training: Personnel deploying 12-gauge bean bags will be trained in their use and deployment before using them in the field. A POST-certified less-lethal instructor will conduct all training. 7.Legal and Procedural Rules: Use of Force Policy, Control Devices and Techniques Policy, First Amendment Assemblies Policy, 40MM Less Lethal Launcher Guidelines Procedure, and SWAT Procedure Manual.    City Council 10 – 53 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 10 (c)PepperBall Launcher and Munitions: A less-lethal device that discharges projectiles designed to breach glass or projectiles containing chemical agents 1.Description, cost, quantity, and capabilities: (a)PepperBall TAC-SF Launcher, cost: $799 each, quantity: 2. Semi- automatic, 3-round burst shots or full auto action. Select-fire electronic firing system with a firing rate of 10-12 RPS. Compact lightweight modular design. Ambidextrous rotational safety switch. 30 Cubic inch high capacity high-pressure air system. Designed for use with high-pressure air. (b)PepperBall INERT Powder Projectiles, cost: $375 for a case of 375, quantity: 2 cases. Inert projectiles used for training purposes. (c)PepperBAll LIVE PAVA (OC), cost: $853 for a case of 375, quantity: 2 cases. The basic PepperBall projectile, it contains 2% PAVA, and is excellent for direct impact and area saturation, especially in confined, interior spaces. (d)PepperBall LIVE-X PAVA (OC), cost: $1,123 for a case of 375, quantity: 1 case. Our most potent and powerful concentration of PAVA pepper powder. One round of LIVE-X™ contains the equivalent to 10 regular PepperBall rounds. 2.Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for the use of PepperBall may include, but are not limited to: (a)Tactical situations involving the deployment of the Department's SWAT Team (b)Training exercises or approved demonstrations. (c)Potentially vicious animals. (d)Circumstances where a tactical advantage can be obtained. (e)Riot/crowd control and civil unrest incidents where the criminal behavior involved exceeds a failure to disburse or curfew violation. (f)Self-destructive, dangerous, and/or combative individuals. 3.Authorized Use: Only SWAT officers who have received certification in the use of chemical agents, less-lethal, and PepperBall are authorized to use PepperBall. 4.Lifespan: (a)PepperBall TAC-SF Launcher: 20 years (b)All PepperBall projectiles have a lifespan of 3 years. 5.Fiscal Impact: Annual maintenance for the PepperBall launchers is approximately $50. 6.Training: SWAT Team members are training in the use and deployment of chemical agents, less-lethal, and the PepperBall launcher.    City Council 10 – 54 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 11 7.Legal and Procedural Rules: The Department will only deploy PepperBall for law enforcement purposes and in accordance with State and Federal law. Use of Force Policy, Control Devices and Techniques Policy, and SWAT Procedure Manual. (d)Chemical Agent and Smoke Canisters: Canisters that disburse chemical agents and/or smoke when deployed. 1.Description, cost, quantity, and capabilities: (a)COMBINED SYSTEMS, CS BAFFLED CANISTER, #5230B, cost: $41, quantity: 40. The canister is 6.5 in. by 2.7 in. and holds an approximately 25 gm of active agent payload. It has an approximate burn time of 20-30 seconds. (b)COMBINED SYSTEMS, CONTINUOUS DISCHARGE, CS, #5230, cost: $26, quantity: 10. Large diameter burning canister that discharges a high volume of smoke and chemical agent through multiple emission ports. This launchable canister is 6.12 in. by 2.62 in. and holds approximately 100 gm. of active agent. (c)COMBINED SYSTEMS, VAPOR CANISTER, CS, #6330, cost $32, quantity: 10. A unique canister delivering an invisible vapor and rendering an intense respiratory effect. Provides best results when used indoors and requires no personal decontamination (d)DEFENSE TECHNOLOGY, POCKET TACTICAL CANISTER, CS, #1016, cost: $23, quantity: 48. The Pocket Tactical CS Canister is small and lightweight. The 0.9 oz. of active agent will burn approximately 20-40 seconds. At 4.75 in. by 1.4 inches in size, it easily fits in most tactical pouches. Though this device is slightly over four inches in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full-size tactical canister. (e)COMBINED SYSTEMS, VAPOR CANISTER, OC, #6340, cost $32, quantity: 20, A unique canister that delivers an invisible OC vapor and renders an intense respiratory effect to a non-compliant subject. (f)DEFENSE TECHNOLOGY, HAN-BALL CANISTER, CS, #1092, cost: $32, quantity: 45. The Han-Ball™ CS Canister is an outdoor use canister, expelling its payload in approximately 15-20 seconds. This launchable canister holds approximately 1.6 oz. of active agent, which is expelled through three ports around the ball's equator. (g)COMBINED SYSTEMS, WHITE SMOKE BAFFLED CANISTER, #5210B, cost: $31, quantity: 40. This canister design allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The canister is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. (h)DEFENSE TECHNOLOGY, POCKET TACTICAL SAF-SMOKE CANISTER, #1017, cost: $22, quantity: 20. The Pocket Tactical Saf-     City Council 10 – 55 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 12 Smoke™ Canister is small and lightweight. The Saf-Smoke™ will burn for approximately 20-40 seconds. At 4.75 in. by 1.4 inches in size, it easily fits in most tactical pouches. This canister is normally used as a signaling or covering device. 2.Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for the use of the less-lethal canisters may include, but are not limited to: (a)Self-destructive, dangerous, and/or combative individuals. (b)Riot/crowd control and civil unrest incidents where the criminal behavior involved exceeds a failure to disburse or curfew violation. (c)Circumstances where a tactical advantage can be obtained. (d)Potentially vicious animals. (e)Training exercises or approved demonstrations. (f)Tactical situations involving the deployment of the Department's SWAT Team 3.Authorized Use: Only SWAT officers who have received POST certified training in the use of chemical agents are authorized to use chemical agents. 4.Lifespan: 5 years from manufacturing date. 5.Fiscal Impact: No annual maintenance costs 6.Training: SWAT Team members utilizing chemical agent canisters are certified by POST less lethal and chemical agents instructors. 7.Legal and Procedural Rules: The Department will only deploy chemical agents for law enforcement purposes and in accordance with State and Federal law. Use of Force Policy, Control Devices and Techniques Policy, and SWAT Procedure Manual. SPECIALTY MUNITIONS (a)Breaching Shotguns and Munitions: Shotguns and specialty munitions utilized to access secured structures when no other means have proven successful. 1.Description, cost, quantity, and capabilities: (a)Remmington 870 Shotgun Modified for Breaching, cost: $500, quantity: 5. The breaching shotgun is a standard patrol issue shotgun that is shortened to improve maneuverability in a tactical environment. (b)DEFENSE TECHNOLOGY, TKO 12-GAUGE BREACHING ROUND, cost: $7, quantity: 100. The 12-Gauge TKO Breaching Round is a 12-Gauge shell loaded with a compressed zinc slug, utilizing smokeless powder as a propellant. It is a widely used method to breach door locks or hinges for entry during tactical operations. When properly deployed, the TKO can defeat door lock mechanisms, doorknobs, hinges, deadbolts, safety chains, and padlocks on both wooden or hollow core doors. Upon impact    City Council 10 – 56 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 13 with the target, the zinc slug disintegrates into a fine powder eliminating fragmentation. 2.Purpose: Used to defeat locking mechanisms on doors or gates when mechanical breaching is ineffective or not feasible due to environmental factors. 3.Authorized Use: Breaching shotguns and munitions shall only be utilized by trained members of the Department's SWAT Team and only with the approval of the Incident Commander, SWAT Commander, or their designee during tactical incidents or training exercises. 4.Lifespan: (a)Remmington Breaching Shotguns: 25 years (b)TKO 12-Gauge Breaching Rounds: 5 years 5.Fiscal Impact: Annual maintenance of shotguns, approximately $300 6.Training: All SWAT Team members deploying breaching shotguns and munitions shall receive initial training before utilizing them in the field. 7.Legal and Procedural Rules: The Department will only utilize breaching shotguns and munitions for official law enforcement purposes in accordance with State and Federal law. SWAT Procedure Manual (b)Explosive Breaching Capabilities: Resources capable of providing explosive breaching. 1.Description, cost, quantity, and capabilities: Currently the Department's SWAT Team trains with the Orange County Sheriff's Department (OCSD)Bomb Squad, providing the Department's SWAT Team with an explosive breaching capability. All explosives and associated equipment are purchased and maintained by the OCSD Bomb Squad and their designated Bomb Technicians. 2.Purpose: To gain access/entry into hardened structures where manual breaching is not possible/practical due to the circumstances present at the critical incident. 3.Authorized Use: Explosive breaching shall only be authorized by the Incident Commander or SWAT Commander, in conjunction with OCSD Bomb Squad personnel. Additionally, explosive breaching shall only be utilized during critical incidents when all other breaching means have been exhausted or when other breaching means would likely result in a failure to gain access into the structure and the failure to gain access would likely result in the loss of a community member or officer's life. Additionally, the use of explosive breaching is authorized for training purposes. 4.Lifespan: Not applicable 5.Fiscal Impact: There is no fiscal impact on the City or Department. 6.Training: The Department's SWAT Team members will train the deployment of explosive breaching with the OCSD Bomb Squad annually.     City Council 10 – 57 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 14 7.Legal and Procedural Rules: The Department shall only utilize explosive breaching for official law enforcement purposes and pursuant to State and Federal law. (c)Noise Flash Diversionary Devices (NFDD): A device used to distract or divert a dangerous person's attention. 1.Description, cost, quantity, and capabilities: COMBINED TACTICAL SYSTEMS, 7290M MINI FLASH-BANG, cost: $38, quantity: 33. A non-bursting, non-fragmenting multi-bang device that produces a thunderous bang with intense bright light. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry, or other high-risk arrest situations. 2.Purpose: A diversionary device is ideal for distracting dangerous suspects during assaults, hostage rescue, room entry, or other high-risk arrest situations. To produce atmospheric overpressure and brilliant white light and, as a result, can cause short-term (6 - 8 seconds) physiological/psychological, sensory deprivation to give officers a tactical advantage. 3.Authorized Use: Diversionary Devices shall only be used by trained members of the Department's SWAT Team during situations that include but are not limited to the following: (a)By officers who have been trained in their proper use. (b)In hostage and barricaded subject situations. (c)In high-risk warrant (search/arrest) services where there may be extreme hazards to officers. (d)During other high-risk situations where their use would enhance officer safety. (e)During training exercises. 4.Lifespan: Until deployed 5.Fiscal Impact: No annual maintenance 6.Training: Prior to use, officers must attend diversionary device training conducted by Post certified instructors. 7.Legal and Procedural Rules: The Department will only utilize NFDDs for official law enforcement purposes and pursuant to State and Federal law. SWAT Procedure Manual, Use of Force Policy. FIREARMS AND AMMUNITION (a)Rifles: Shoulder-fired firearms, with long spirally grooved barrels, intended to cause projectiles to spin, improving accuracy over a long distance. 1.Description, cost, quantity, and capabilities: (a)DANIEL DEFENSE DDM4 V7 223/5.56 PATROL RIFLE equipped with an Aimpoint optic, tactical light, and sling, cost: $1,810, quantity: 107. The DDM4 V7 AR15 style firearm features M-LOK attachment technology with    City Council 10 – 58 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 15 the Daniel Defense MFR 15.0 rail. Built around a Cold Hammer Forged, 16-inch barrel, the V7 has a DD improved Flash Suppressor to reduce flash signature. The mid-length gas system provides smooth and reliable cycling under any condition and reduces both perceived recoil and wear on moving parts. With the M-LOK attachment points that run along 7 positions and an uninterrupted 1913 Picatinny rail on top, the V7 has plenty of room for the sights, optics, and accessories the user may require. (b)DANIEL DEFENSE DDM4 V7 S 223/5.56 SWAT RIFLE equipped with a holographic sight, tactical light, and sling, cost: $1,300, quantity: 35. The DDM4 V7S AR15 style firearm features the MFR 10.0 M-LOK rail and is built around a free-floating, Cold Hammer Forged 11.5-inch barrel. The V7S delivers optimal maneuverability, reliability, accuracy, and terminal ballistics using a wide variety of ammunition. Its carbine length gas system provides smooth and reliable cycling under harsh conditions and reduces perceived recoil. With the M-LOK attachment points that run along 7 positions and an uninterrupted 1913 Picatinny rail on top, the V7S has plenty of room for sights, optics, and accessories the user may require. Pairing an 11.5-inch barrel and the MFR Rail also ensures compatibility with a wide variety of muzzle devices and sound suppressors. The independently ambi GRIP-N-RIP Charging Handle accommodates left- and right-handed shooters. This rifle also comes with the ergonomic Daniel Defense Buttstock and Pistol Grip. (c)REMINGTON 700 XCR COMPACT TACTICAL RIFLE.308, cost: $2,000, quantity: 6. Remington's Model 700 XCR Compact Tactical Rifle features a 416 stainless steel barreled action with Black TriNyte PVD coating that provides a diamond-hard layer of defense against the elements. The 700 XCR Compact Tactical has an X-Mark Pro externally adjustable trigger, OD Green stock with black webbing, wide tactical-style barrel fluting for rapid cooling, hinged floorplate magazine, and dual front swivel studs and rear stud. 2.Purpose: Used as precision weapons to address threats that exceed the capability of the Department's standard-issue handgun. 3.Authorized Use: Only members POST certified in the use of the rifle are authorized to deploy them in the field. 4.Lifespan: (a)DDM4 7 Patrol Rifle: 15 years (b)DDM4 7 S SWAT Rifle: 10 years (c)Remington 700 XCR: 15 years 5.Fiscal Impact: Annual maintenance for each rifle is approximately $50 6.Training: Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification two times a year.     City Council 10 – 59 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 16 7.Legal and Procedural Rules: Use of Force Policy, Firearms Policy, Officer Involved Shootings and Deaths Policy, Firearms Procedures, and SWAT Procedure Manual (b)Rifle Ammunition: Ammunition specifically designed for use in Department rifles. 1.Description, cost, quantity, and capabilities: (a)SPEER GOLD DOT.223 CALIBER 62 GRAIN RIFLE ROUND, cost: $260 per case of 500, quantity: 70 cases. Remington ammo made by Speer is reloadable, features nickel-plated brass cases and Boxer primers and this is a non-corrosive round. The Gold Dot LE ammunition goes through a process of joining the jacket and core one molecule at a time, thanks to this Speer eradicates the potential for the leading cause of bullet failure (jacket/core separation). This process will guarantee extraordinary weight retention through barriers as strong as auto-glass. In addition to its remarkable strength, Gold Dot rifle ammunition asserts remarkable accuracy. With exact tolerances and unparalleled bullet uniformity of jacket thickness. (b)FEDERAL / WINCHESTER.223/5.56 TRAINING AMMUNITION, cost: $170 per case of 500, quantity; 130 cases. Federal and Winchester ammunition features a lead core 55-grain full metal, non-magnetic, jacket. Non-corrosive boxer primer and new virgin brass casings can be reloaded up to seven times. (c)FEDERAL / WINCHESTER.223/5.56 FRANGIBLE TRAINING AMMUNITION, cost: $290 per case of 500, quantity; 60 cases. Federal and Winchester Frangible 223 Remington ammunition is loaded with a 55 grain Reduced Hazard Training (RHT) bullet. BallistiClean features frangible Reduced Hazard Training bullets that break-up immediately on contact with metal targets, significantly reducing ricochet and backlash danger. BallistiClean loads feature a copper-plated primer and a "NT" (non-toxic) headstamp to clearly identify BallistiClean as a training round at a glance, eliminating confusion with duty rounds. With this Federal ammunition range operators have no hazardous waste disposal problems and it meets or exceeds all OSHA and EPA standards. (d)FEDERAL GOLD MEDAL.308 168GR RIFLE ROUND, cost: $398 per case of 500, quantity: 24 cases. The Federal Gold Medal.308 Winchester ammunition is new production ammo that features a 168 Grain Sierra MatchKing Hollow Point Boat Tail bullet, a non-corrosive boxer primer, and the.308 Winchester ammunition is brand new never fired virgin brass casing that can be reloaded up to seven times for those shooters that reload their.308 Winchester ammunition. Sierra MatchKing Boat-tail bullet with Federal's proprietary delivery system. Federal's Gold Medal.308 Winchester ammo offers a muzzle speed of 2650 feet per second and muzzle energy of 2619 foot pounds.     City Council 10 – 60 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 17 2.Purpose: To be used in Department rifles to address lethal threats to the community and Department personnel with greater accuracy, enhancing community safety. 3.Authorized Use: Only members who have received POST certified training in the use of the rifle are authorized to utilize rifle ammunition. 4.Fiscal Impact: The Department budgets $70,000 annually for all Department firearm ammunition. 5.Lifespan: The ammunition listed above does not have an expiration date. 6.Training: Prior to using a rifle, officers must be certified by POST instructors in the operation of the rifle. Additionally, all members that operate any rifle are required to pass a range qualification two times a year. 7.Legal and Procedural Rules: Use of Force Policy, Firearms Policy, Officer Involved Shootings and Deaths Policy, Firearms Procedures, and SWAT Procedure Manual 707.6 MAINTENANCE OF SUPPLY LEVELS When the inventory of military equipment has reached significantly low levels or has been exhausted, the Department may order up to 10% of stock in a calendar year without city council approval to maintain essential availability for the Department's needs. In the event of a critical incident where the use of military equipment would be crucial to successful incident stabilization, the Department is authorized to acquire additional stock of items listed here from other law enforcement agencies or CalOES. The emergency acquisition of items listed in this policy may only be done with the expressed, written, approval of the Chief of Police or authorized designee. 707.7 APPROVAL The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071): (a)Requesting military equipment made available pursuant to 10 USC § 2576a. (b)Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers. (c)Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.     City Council 10 – 61 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 18 (d)Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e)Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body. (f)Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment. (g)Acquiring military equipment through any means not provided above. 707.8 COORDINATION WITH OTHER JURISDICTIONS Military equipment used by any member of this jurisdiction shall be approved for use and in accordance with this policy. Military equipment used by other jurisdictions that are providing mutual aid to this jurisdiction shall comply with their respective military equipment use policies in rendering mutual aid. 707.9 ANNUAL REPORT Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072). The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all of the following information: (a)A summary of how the military equipment was used and the purpose of its use. (b)A summary of any complaints or concerns received concerning the military equipment. (c)The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (d)The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (e)The quantity possessed for each type of military equipment. (f)If the Department intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment. 707.10 COMMUNITY ENGAGEMENT Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.    City Council 10 – 62 8/19/2025 Santa Ana Police Department Santa Ana PD Policy Manual Military Equipment Copyright Lexipol, LLC 2025/07/28, All Rights Reserved. Published with permission by Santa Ana Police Department Military Equipment - 19     City Council 10 – 63 8/19/2025 Police Department www.santa-ana.org/pd Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: On-Site Physical Health and Wellness Services AGENDA TITLE Agreement with O2X Human Performance, LLC for On-Site Physical Health and Wellness Services (Specification No. 25-104) (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with O2X Human Performance, LLC to provide on-site physical health and wellness services in an amount not to exceed $215,000, for a one-year term beginning September 1, 2025 and expiring August 31, 2026 (Agreement No. A-2025-XXX). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION From May 2022 to April 2025, excluding COVID-19, Santa Ana Police Department employees filed a total of 167 workers’ compensation claims for hypertension, elevated heart rate, strains, and sprains. These claims amounted to approximately $6,338,285 in related costs (medical, disability, rehab, etc.). Many of the above-referenced claimants were prescribed physical therapy instead of surgery or as a part of their post-surgery rehab programs. Before receiving any physical therapy, claimants often waited several days and/or weeks for their initial medical evaluations and/or diagnoses. Claimants received therapy off-site while working light-duty assignments or on total disability leave. Physical therapy sessions are typically scheduled once or twice a week, depending on the provider’s availability. This process can be burdensome and lengthy. Besides the physical challenges, a slow recovery can impact an employee’s mental well-being as they work to return to full-duty status. O2X Human Performance, LLC specializes in providing full-time, in-house athletic and/or strength and conditioning trainers who help employees prevent and recover from injury.     City Council 11 – 1 8/19/2025 On-Site Physical Health and Wellness Services August 19, 2025 Page 2 5 2 7 6 These trainers help employees develop and maintain functional fitness and/or exercise routines designed to “maximize durability via conditioning and injury risk reduction practices.” Additionally, they offer on-demand in-house physical therapy sessions to injured employees, helping them return to full duty status more quickly. Current satisfied Orange County clients include the Irvine and Huntington Beach Police Departments. O2X Human Performance, LLC claims a 40% reduction in time off due to injuries and 20- 30% reductions in injury-related costs across the clients they serve. If this holds, the Santa Ana Police Department could potentially save between $452,000 and $678,000 annually. Santa Ana Municipal Code, Section 2-807(d) authorizes the City to purchase against contracts from any public agency employing a competitive bid process. The Metropolitan Washington Council of Governments Contract No. 23-015 with O2X Human Performance, LLC for Physical Health and Wellness Program Services was awarded as a result of open, competitive bidding, and meets the City’s requirements. Staff researched available procurement options and service offerings in the market and determined that O2X Human Performance, LLC is the only company that can provide all of the unique services outlined in the attached/proposed service agreement, namely a robust health and wellness program that provides physical health, nutrition, sleep management, injury prevention, stress management, and cancer prevention components. Services include a comprehensive human performance program that includes access to a robust mobile and web application with ongoing wellness resources, a data-driven readiness dashboard for leadership to monitor and enhance organizational health, comprehensive physical and mental health assessments, and embedded performance specialists who will work directly with personnel to provide tailored training, screenings, and program integration. Staff recommends approving a total agreement amount of $215,000. O2X received funding from the 2025 Building Homes for Heroes (BHFH) grant and is able to apply $70,000 from this grant to cover the first four months of the program for the Santa Ana Police Department, contingent on a third-quarter 2025 launch. While the grant is expected to reduce the City’s cost to $145,000, the full amount is recommended in case of launch delays. Funding is available to cover the full agreement if the grant cannot be applied. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action.     City Council 11 – 2 8/19/2025 On-Site Physical Health and Wellness Services August 19, 2025 Page 3 5 2 7 6 FISCAL IMPACT Funds are available in the FY 25-26 budget and funding for the subsequent fiscal year will be included in the proposed budget for City Council consideration as follows: Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit – Account No. Description Amount FY 25-26 12814407-62300 Law Enforcement Grants SLESA, Contract Services- Professional $110,000 FY 26-27 12814407-62300 Law Enforcement Grants SLESA, Contract Services- Professional $ 35,000 Total $145,000 The total compensation amount to be paid by the City is reduced by the $70,000 in 2025 BHFH grant funds that will cover the first four months of the contract period. EXHIBIT(S) 1. Agreement with O2X Human Performance, LLC 2. O2X Cost Savings Estimate Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nuñez, City Manager     City Council 11 – 3 8/19/2025 Page 1 of 10 AGREEMENT WITH O2X HUMAN PERFORMANCE LLC TO PROVIDE PHYSICAL HEALTH AND WELLNESS-RELATED SERVICES THIS AGREEMENT is made and entered into on this 19th day of August, 2025 by and between O2X Human Performance, LLC, a Delaware limited liability company, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. The City desires to retain a Consultant having special skill and knowledge to provide physical health and wellness-related services to the Santa Ana Police Department. B. City staff researched and located only one company capable of providing all the required components and services. Pursuant to Santa Ana’s Municipal Code purchasing rules and regulations, Consultant has met the requirements for Council approval under SAMC § 2- 807(a). C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field, is able and willing to provide such services to the City and any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended during the term of this Agreement shall not exceed $215,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant’s account(s) with financial institutions. EXHIBIT 1     City Council 11 – 4 8/19/2025     City Council 11 – 5 8/19/2025     City Council 11 – 6 8/19/2025     City Council 11 – 7 8/19/2025     City Council 11 – 8 8/19/2025     City Council 11 – 9 8/19/2025     City Council 11 – 10 8/19/2025     City Council 11 – 11 8/19/2025     City Council 11 – 12 8/19/2025     City Council 11 – 13 8/19/2025     City Council 11 – 14 8/19/2025     City Council 11 – 15 8/19/2025     City Council 11 – 16 8/19/2025     City Council 11 – 17 8/19/2025     City Council 11 – 18 8/19/2025     City Council 11 – 19 8/19/2025     City Council 11 – 20 8/19/2025     City Council 11 – 21 8/19/2025     City Council 11 – 22 8/19/2025     City Council 11 – 23 8/19/2025     City Council 11 – 24 8/19/2025 Cost Savings Estimate - O2X Integrated Readiness Platform Injury Risk Reduction Program: Santa Ana Police Department From 2022 to 2024, the Santa Ana Police Department (SAPD) incurred $6.34 million in workers compensation expenses, averaging approximately $2.11 million per year. These costs, which exclude COVID related claims, are primarily attributed to injuries and conditions like strains, sprains, hypertension, and elevated heart rate. While these types of injuries are common, without targeted prevention strategies, they can lead to costly medical claims and reduced operational readiness. SAPD Workers Compensation Trends (2022 - 2024) YEAR # OF CLAIMS TOTAL PAID (Medical, Disability, Rehab) 2022 47 $1,584,581 2023 55 $3,361,999 2024 65 $1,391,705 TOTAL 167 $6,338,285 Additional Cost Considerations: ●Recruit Academy Attrition: Inadequate physical readiness was reported as the driving factor that led to the recent dismissal of two recruits. This represents a lost investment of approximately $150,00 per year (recruitment, academy prep, equipment, ammunition and training costs). ●Overtime Burden Due to Injuries: While specific overtime data was not provided to O2X, national benchmarks indicate that officers placed on modified duty or unable to work often require backfill through overtime, commonly exceeding $1,200 per week per officer. Exhibit 2     City Council 11 – 25 8/19/2025 O2X Integrated Readiness Platform The O2X program is designed to target preventable injuries through proactive strategies like movement assessments, individualized fitness programming, and streamlined return to work support for officers and professional staff. It combines embedded human performance specialists, custom education, and digital tools to deliver comprehensive, science backed solutions that are proven to reduce injuries, enhance resilience, and improve operational readiness. Estimated Annual Cost Savings Breakdown for SAPD ● Across all clients served by O2X, we consistently see 20 - 30% reductions in injury related costs, projecting annual savings between $482,000 and $678,000.. ● In the first year alone, this reflects a return on investment of 2 - 3 times the total annual cost of the O2X Program, with sustained implementation typically yielding returns of 3 - 5 times over a period of performance of 2 + years. COST CATEGORY BASELINE (historical avg) 20% REDUCTION 30% REDUCTION Workers Compensation $2,112,761 / year $452,552 $633,828 Academy Attrition* $150,000 / year $30,000 $45,000 Total Annual Cost Savings with O2X $482,552 $678,828 *Estimate based on reported cost to hire and train new officers and current rate of academy attrition Recommendations & Way Ahead 1. Facilitate site visit to Irvine Police Department: Meet key leaders and tour O2X facilities. 2. Request Funding Support: Data analysis suggests that potential savings after year one exceed $480,000 and a cost share model is fiscally justifiable. 3. Implement the O2X Integrated Readiness Platform ○ Deploy a full time O2X Injury Prevention Specialist embedded within SAPD to deliver ongoing, hands-on support to include individualized movement assessments, targeted rehab and fitness programming, and direct coaching to reduce injury risk and improve overall physical readiness among officers, recruits, and professional staff 4. Integrate Early Intervention and Return to Work Protocols ○ Leverage proven O2X strategies to address injuries proactively and accelerate recovery. The specialist will support return to work planning, minimizing lost time and improving long-term operational readiness. 5. Establish Performance Benchmarks and Track Outcomes ○ Collaborate with O2X to develop a robust data tracking framework. Benchmark injury rates, claim frequency, and return to work timelines pre and post implementation to secure funding for additional program years.     City Council 11 – 26 8/19/2025 Police Department www.santa-ana.org/pd Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: City-Wide Security System Maintenance and Enhancements Agreement AGENDA TITLE Fourth Amendment to Agreement with Siemens Industry, Inc. (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a fourth amendment to the agreement with Siemens Industry, Inc. for the installation of additional security camera infrastructure on Bristol Street and extending the agreement for an additional two (2) month period from November 1, 2025 through December 31, 2025, in the additional amount of $42,274 for a total aggregate amount not to exceed $3,462,144 (Agreement No. A-2025-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On October 20, 2020, the City and Siemens Industry, Inc. (“Siemens”) entered into a Master Services Agreement (A-2020-202) (“MSA”) for maintenance and repair services for the City’s Public Safety Video Surveillance System, and potential installation services, on an as-needed basis. The MSA is currently in effect through October 31, 2025. On May 17, 2022, the City entered into a First Amendment to the Agreement (A-2022- 075) to increase the scope of services, increase compensation, and amend the insurance requirements related to the expanded scope of services. On October 18, 2022, the City entered into a Second Amendment (A-2022-213) to increase the scope of services and compensation for services to cover costs for the replacement of vandalized equipment. On October 29, 2024, the City entered into a Third Amendment (A-2022-213-01) by amending the scope of services to include the purchase and installation of two security cameras on Bristol Street, to be paid for through the FY 2023 Emergency Management Performance Grant (“EMPG”) grant funds awarded and adopted for use by the City Council pursuant to Resolution No. 2024-049 on August 20, 2024. In addition, the amendment updated the requirements language for consultants who work on projects paid for with federal grant funding.     City Council 12 – 1 8/19/2025 City-Wide Security System Maintenance and Enhancements Agreement August 19, 2025 Page 2 5 2 7 1 However on December 18, 2024, Siemens informed the City that they would be unable to provide required technical drawings within the contracted dollar amount and would be unable to complete the work before December 31, 2024, which was the expiration of the original funding. Hence, the City officially terminated the Third Amendment on March 6, 2025. On June 19, 2025, the City Council adopted Resolution No. 2025-027 to obtain FY 2024 EMPG grant funds in the amount of $46,537. The City intends to utilize $42,274 of the awarded grant funds to purchase and install additional security camera infrastructure on Bristol Street. This work requires a fourth amendment to the MSA agreement to extend the term by two (2) months and increase the total aggregate amount not to exceed $3,462,144. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding was appropriated in June 2025 and will be available upon City Council approval of carryforwards in the FY 25-26 budget as follows: Fiscal Year Accounting Unit – Account No. Fund Description Accounting Unit, Account Description Amount FY 25-26 12814414-62300 Law Enforcement Grants EMPG Grant, Contract Services-Professional $42,274 Total $42,274 EXHIBIT(S) 1. Fourth Amendment to Siemens Industry, Inc. Master Services Agreement Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nuñez, City Manager     City Council 12 – 2 8/19/2025 FOURTH AMENDMENT TO MASTER SERVICES AGREEMENT FOR ON-GOING CITYWIDE VIDEO SURVEILLANCE TO PROVIDE MAINTENANCE AND REPAIR SERVICES THIS FOURTH AMENDMENT to the above-referenced agreement is entered into on August 19, 2025, by and between Siemens Industry, Inc. ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On October 20, 2020 , the City and Consultant entered into a Master Services Agreement (A-2020-202) ("MSA") for Consultant to provide maintenance and repair services for the City's Public Safety Video Surveillance System, and potential installation services, on an as-needed basis. Consultant was responsible for working closely with the City's Project Team and other City Stakeholders, in order to maintain the system 's efficiency and operational currency within the industry. The MSA is currently in effect through October 31, 2025. B. On May 17, 2022, the Parties entered into a First Amendment to the Agreement (A-2022- 075) to increase the scope of services, increase compensation, and amend the insurance requirements related to the expanded scope of services. C . On October 18 , 2022, the Parties entered into a Second Amendment (A-2022-213), to increase the scope of services and compensation for services to cover costs for the replacement of vandalized equipment. D. On October 29 , 2024, the Parties entered into a Third Amendment (A-2022-213-01) to the MSA by amending the scope of services to include the purchase and installation of two security cameras on Bristol Street. The additional services did not increase the not to exceed amount of the MSA as the City was to be reimbursed for costs through the FY2023 Emergency Management Performance Grant ("EMPG") grant funds awarded and adopted for use by the City Council pursuant to Resolution No. 2024-049 on August 20, 2024. In addition, the Parties also amended the Agreement to update its requirements language for Consultants who work on projects paid for with Federal Grant funding. E. On March 6, 2025, the Parties terminated the requirements for the Third Amendment due to increased Consultant costs to complete the services prior to December 31 , 2024, which was the expiration of the original funding. F. On June 19, 2025 , Santa Ana City Council adopted Resolution No. 2025-027 to obtain FY2024 Emergency Management Performance Grant ("EMPG") grant funds in the amount of $46,537. The City intends to utilize the awarded grant funds to purchase and install additional security camera infrastructure on Bristol Street. G. The parties now wish to further amend the Agreement to revise the scope of services for the installation of these additional security camera infrastructure on Bristol Street; to EXHIBIT 1     City Council 12 – 3 8/19/2025 increase the overall compensation and extend the term of the agreement to complete the added services. The Parties therefore agree: l.□Section 1, Scope of Services, is amended to include Proposal #9506759, dated February 3, 2025, and attached hereto as Exhibit A-3 to this Fourth Amendment to the Agreement. 2.□Section 2, Compensation, is amended to increase the compensation amount by $42,273.43 to compensate consultant for services detailed in Exhibit A-3. The total amount of this Agreement shall not exceed $3,462,144. 3.□Section 3, Term, of the Agreement is amended to extend the term of this Agreement by an additional two (2) months through December 31, 2025. 4.□Except as modified by this Fourth Amendment, all other terms and conditions of the MSA, as amended, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to the MSA on the date and year first written above. ATTEST JENNIFER L. HALL City Clerk APPROVED AS TO FORM SONIA R. CARVALHO, City Attorney ByQ~ TAMARA BOGOSIAN Senior Assistant City Attorney RECOMMENDED FOR APPROVAL Chief of Police CITY OF SANTA ANA ALVARO NUNEZ City Manager CONSULTANT Electronically signed by: Benjamin Peeples Date: Jul 31, 2025 15:21:49 PDT Name: Title: Benjamin Peeple;, Area General Manager     City Council 12 – 4 8/19/2025 PROPOSAL CoSA - Bristol Cam Rev 2 PREPARED BY Siemens Industry, Inc. ("Siemens") PREPARED FOR CITY OF SANTA ANA POLICE DEPARTMENT DELIVERED ON February 03, 2025 Exhibit A-3 to Fourth Amendment to Agreement with Siemens and City of Santa Ana     City Council 12 – 5 8/19/2025 Proposal #:9506759 Date:February 03, 2025 Contact Information Sales Executive:Hannah Canales Branch Address:6141 Katella Avenue Cypress, CA 90630 Telephone:(657) 413-8648 Email Address:hannah.canales@siemens.com Customer Contact:Stephen Ryner Customer:CITY OF SANTA ANA POLICE DEPARTMENT Address:60 CIVIC CENTER PLAZA SANTA ANA CA 92701-4060 Services shall be provided at:CITY OF SANTA ANA POLICE DEPARTMENT 60 CIVIC CENTER PLAZA SANTA ANA CA 92701-4060 Page 2 of 8     City Council 12 – 6 8/19/2025 Scope of Work • Node 3 (Bristol and Santa Ana). • Siemens has been asked to provide redundant coverage for Bristol/Santa Ana. The intersection cameras will have 5 points of view under one Camera Housing. • In addition to this, all communication from each point will have wireless communication, pointing back over to Santa Ana Police Department, where there is existing network at the Police Department. • The intersection will have (1) Multi-Imager, (1) PTZ, (1) Nema Rated Enclosure, (1) Network Switch, (2) Power Injectors, and (2) Antennas (wireless communication) per pole. • **It is expected that the City provide power at each pole for each of the two intersection cameras. • Siemens will test, commission, and program to ensure complete operability. TOTAL FOR ABOVE:$23,846.38 Engineering Scope of Work Add: Our team will research and obtain the as-builts for the traffic signals for the project locations. The field review will include work necessary to inspect the project site with respect to needs for preparing engineering plans. This includes verifying the conduit runs from the existing service meter to location to the proposed equipment location. All information obtained from records will be verified in the field in conjunction with this review. Based on the field review, we will provide design plans for each intersection depicting all the proposed improvements. The plans will be prepared with detailed design for the modifications of three traffic signals. It is anticipated that the plans will include the following: •Construction notes for equipment (CCTV cameras, radios, switches, etc.) to be installed in the traffic signal poles or cabinets. •Conductor schedule will only identify proposed conductors to be installed. The design plans will be submitted for City review up to two (2) times at 90% and 100% progress level. The final plans will be submitted as signed and sealed by Professional Engineer approved for construction. The plans will conform to the requirements of the City of Santa Ana. TOTAL FOR ENGINEERING ADD: $18,427.05 Page 3 of 8     City Council 12 – 7 8/19/2025 Clarifications 1.Upon award of contract to Siemens will perform site walk to obtain as-builts. 2.Siemens will furnish material cut sheets for submittal, for Siemens provided materials. 3.Siemens will furnish system shop drawings for areas and schematics affected by new equipment. 4.Pricing includes project management for the duration of the tentative project schedule. 5.Pricing includes one (1) year warranty on materials only. 6.Materials pricing is for the extent of the tentative project schedule. 7.Work is assumed to be completed during normal business hours Monday – Friday (7am-5pm). 8.Pricing includes standard ground shipping. Exclusions: 1.Costs associated with schedule acceleration, project meetings, multiple trips onsite due to incompletion of others, or multiple unplanned phases are excluded. 2.Engineer drawings are excluded. 3.Performance or payment bonds are excluded. 4.Patching and painting is excluded from Siemens scope. 5.UPS and Network rack to be excluded from this scope of work. 6.Siemens assumes 120VAC at required locations (server, monitor, switch, etc.) and is excluded from Siemens scope. 7.Fire caulking currently excluded and assumed provided by others (party providing conduit). 8.Server excluded. Page 4 of 8     City Council 12 – 8 8/19/2025 Sell Price Total Quote Price $42,273.43 This price is firm for 30 days from the date of this proposal. Page 5 of 8     City Council 12 – 9 8/19/2025 Payment Terms Payment Terms Acceptance Agreement The total price of:$42,273.43 and the estimated return on investment are based on the items outlined in this proposal.ANY STATEMENTS MADE HEREIN REGARDING SAVINGS THAT MAY BE ACHIEVED BY IMPLEMENTING THE SERVICES OFFERED IN THIS PROPOSAL ARE ESTIMATES ONLY. NO WARRANTY, EITHER EXPRESSED OR IMPLIED, SHALL BE CONSTRUED TO ARISE FROM SUCH STATEMENTS, NOR SHALL SUCH STATEMENTS BE CONSTRUED AS CONSTITUTING A GUARANTEE BY SIEMENS THAT SUCH SAVINGS WILL OCCUR IF THE SERVICES ARE IMPLEMENTED. The Buyer acknowledges that when accepted by the Buyer as proposed by Siemens Industry, Inc., this Proposal and the Siemens RAM Projects Business Standard Terms and Conditions, (together with any other documents incorporated into the forgoing) shall constitute the entire agreement of the parties with respect to its subject matter.BY EXECUTION HEREOF, THE SIGNER CERTIFIES THAT (S)HE HAS READ ALL OF THE TERMS AND CONDITIONS AND DOCUMENTS, THAT SIEMENS OR ITS REPRESENTATIVES HAVE MADE NO AGREEMENTS OR REPRESENTATIONS EXCEPT AS SET FORTH THEREIN, AND THAT (S)HE IS DULY AUTHORIZED TO EXECUTE THE SIGNATURE PAGE ON BEHALF OF THE BUYER. Proposal is valid for thirty (30) days from the delivery date of February 03, 2025. Payment is due within 30 days of invoice date. Payment Terms: 25% mobilization in advance, progress payments Total:$42,273.43 Siemens Industry, Inc. invoices paid by credit card may be subject to a surcharge of up to 2%. Page 6 of 8     City Council 12 – 10 8/19/2025 Terms & Conditions Link(s) Terms and Conditions (Click to download) Terms & Conditions (Unrestricted) (www.siemens.com/standard-terms-project-unrestricted) Price Escalation.If, during the term of this Contract, the price of various materials or labor or logistics are increased as reflected by CRU/IHS Markit/CMAI/COMEX market index, then Siemens may increase the Contract Sum or apply a surcharge to Customer accordingly. As a result of the global Covid-19 Virus outbreak, temporary delays in delivery, labor or services from Siemens and its sub-suppliers or subcontractors may occur. Among other factors, Siemens' delivery is subject to the correct and punctual supply from sub-suppliers or subcontractors, and Siemens reserves the right to make partial deliveries or modify its labor or services. While Siemens shall make every commercially reasonable effort to meet the delivery or service or completion date mentioned above, such date is subject to change. To the extent applicable, the following Addendum(s) are incorporated and made part of the Siemens Standard Terms and Conditions: Click on addendum below to read/download Mass Notification (www.siemens.com/mass-notification-addendum) Monitoring (www.siemens.com/monitoring-addendum) Online Backup and Data Protection (www.siemens.com/data-backup-addendum) Software License Warranty (www.siemens.com/software-license-addendum) Consulting (www.siemens.com/rider-consulting) Shooter Detection System (www.siemens.com/shooter-detection-addendum) Body Temperature (www.siemens.com/thermal-camera-addendum) Page 7 of 8     City Council 12 – 11 8/19/2025 City Manager’s Office www.santa-ana.org/cm Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Immigration Legal Defense Services AGENDA TITLE Agreement with Immigrant Defenders Law Center for Immigration Legal Defense Services (Specification No. 24-137) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Immigrant Defenders Law Center to provide immigration legal defense services to Santa Ana residents in the amount of $250,000 for the term of August 19, 2025 to August 18, 2026, with provisions for two, one-year extensions at an amount of $250,000 per extension, for a total aggregate amount not to exceed $750,000 over a three-year period (Agreement No. A- 2025-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION Request for Proposal (RFP) No. 24-137 was issued on November 27, 2024 on the City’s online bid management and publication system. A summary of vendor participation and results is as follows: 486 vendors notified 2 Santa Ana vendors notified 13 Vendors downloaded the RFP packet 1 Proposal received Proposals were solicited, opened on December 18, 2024, and evaluated. An evaluation committee reviewed and rated the proposal according to the criteria listed in the RFP. Staff recommends awarding an agreement to the highest-ranked firm, Immigration Defenders Law Center (Exhibit 1). Since its inception in 2017, the City’s immigration defense fund has relied on annual budget appropriations and one-year agreements with Immigrant Defenders Law Center (ImmDef) to fund immigration legal defense services to Santa Ana residents facing deportation proceedings. The City has entered into a total of three (3) agreements with ImmDef since 2017, and their most recent agreement expired on January 31, 2025.    City Council 13 – 1 8/19/2025 Immigration Legal Defense Services August 19, 2025 Page 2 5 2 5 8 Under this proposed agreement, ImmDef agrees to initiate representation with a minimum of 12 new clients during the initial year, while maintaining any Santa Ana active case where representation was initiated prior to this new agreement. ImmDef agrees to take on 12 new cases each year that the contract is extended, with a maximum cap of 70 active cases, for a maximum of two (2) full-time attorney caseloads (max caseload of 35 cases per attorney). To reduce the possibility of legal services being halted due to the 70 case cap, ImmDef will provide an explanation for any case that has no activity reported for two consecutive quarters. ImmDef is uniquely qualified to meet all service areas outlined in the RFP for the City of Santa Ana, including removal defense, affirmative applications, and appellate representation. As the largest deportation defense nonprofit in Southern California, ImmDef has provided full-scope removal defense since 2015, with representation before immigration courts, USCIS, the Department of Homeland Security, the Board of Immigration Appeals, and the Ninth Circuit Court of Appeals. In addition, ImmDef has offices in Santa Ana that provide ease of access to Santa Ana clients. ImmDef attorneys regularly represent clients in both detained and non-detained proceedings, with legal expertise spanning asylum, withholding of removal, CAT, 212(c), 42A/B cancellation, SIJS, VAWA, T and U visas, and motions to reopen. ImmDef brings deep experience in post-conviction relief referrals and appellate litigation, ensuring continuity of representation across complex, multi-forum cases, operating under a universal representation model and uses a structured intake process that prioritizes income, residency, and lack of counsel to ensure equitable access to services. Their infrastructure supports consistent, high-quality legal services through strong supervision, weekly case reviews, and systems that manage caseloads, track referrals, maintain confidentiality, and ensure reliable communication. Awarding this agreement maintains our long-standing relationship with ImmDef and ensures uninterrupted, high-quality immigration legal defense services for Santa Ana residents facing deportation. This agreement provides stability, maximizes service continuity, and reaffirms the City’s commitment to protecting the rights and due process of its immigrant community. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funding is available in the current FY 2025-26 budget and funding for subsequent fiscal years will be included in the proposed budget for City Council consideration. Fiscal Year Accounting Unit Fund Name Accounting Unit Description Amount Contract ( 1-Year Term) FY 2025-2026 01105015- 62300 General Fund Contract Services - Professional $250,000    City Council 13 – 2 8/19/2025 Immigration Legal Defense Services August 19, 2025 Page 3 5 2 5 8 Optional Two One Year Extensions FY 2026-2027 01105015- 62300 General Fund Contract Services - Professional $250,000 FY 2027-2028 01105015- 62300 General Fund Contract Services - Professional $250,000 Total $750,000 EXHIBIT(S) 1. Agreement with Immigrant Defenders Law Center Submitted By: Sylvia Vazquez, Deputy City Manager Approved By: Alvaro Nuñez, City Manager     City Council 13 – 3 8/19/2025 AGREEMENT BETWEEN IMMIGRANT DEFENDERS LAW CENTER AND THE CITY OF SANTA ANA FOR IMMIGRATION LEGAL DEFENSE SERVICES THIS AGREEMENT is made and entered into this 19th day of August, 2025, by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the state of California (“City”) and Immigrant Defenders Law Center, a California non-profit corporation (“ImmDef”). RECITALS A. In 2017, the City entered into a Memorandum of Understanding (“MOU”) with the Vera Institute of Justice (“Vera”) regarding the City's participation in Vera project’s the SAFE Cities Network (“Safe Cities”). Safe Cities is a diverse group of local jurisdictions from around the country, convened by Vera, committed to due process and providing legal representation to immigrants facing deportation and keeping communities strong and safe. The MOU between City and Vera specified that, Vera would support City in establishing its publicly funded removal defense program. Initially, this program was funded through a catalyst grant of $100,000 from Vera and a $65,000 contribution from City. B. Since its inception in 2017, the City has contracted with ImmDef through its immigration defense fund to provide legal services, with the most recent agreement expiring January 31, 2025. C. City issued Request for Proposals (RFP) No. 24-137 on November 27, 2024, seeking qualified immigration legal defense providers. Out of 11 organizations notified by City, ImmDef submitted the only responsive proposal to provide these services, which is attached as Exhibit B. D. The City desires to enter into an agreement ImmDef for the provision of removal (deportation) defense services to Santa Ana residents facing deportation proceedings, including single mothers, father, homeless individuals, youth, older adults, and victims of domestic violence. ImmDef represents that it is able and willing to provide these services. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES ImmDef shall perform during the term of this Agreement, the tasks, obligations, and duties set forth in Exhibit A – Scope of Services, attached hereto and incorporated herein, and the program described in Exhibit B – Proposal.     City Council 13 – 4 8/19/2025 2.TERM OF AGREEMENT The Term of this Agreement shall commence on August 19, 2025 and shall expire on August 18, 2026, unless extended by the City or unless sooner terminated in accordance with the terms of this Agreement. The term of this Agreement may be extended for up to two (2) one-year periods upon a writing executed by the City Manager and the City Attorney. 3.USE OF FUNDING; PAYMENT a.City agrees to provide ImmDef funding for those expenses associated with performing, overseeing and implementing the Program described in Exhibit B, attached hereto and incorporated herein by this reference, in accordance with the project budget contained therein (“Budget”). Funding from City to ImmDef shall initially be set at $250,000 (“Funding”). If City decides to provide additional services, City will increase the expenditure amounts at an amount to be mutually agreed upon in writing by the Parties. b. Payments shall be issued on a quarterly basis and funding shall be released to ImmDef within forty-five (45) days of City's approval of this Agreement. City and ImmDef agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Payment shall be provided to ImmDef as follows: Date Amount August 19, 2025 $50,000 October 1, 2025 $50,000 January 1, 2026 $50,000 April 1, 2026 $50,000 June 30, 2026 $50,000 c.ImmDef shall undertake and complete the Program as described and set forth in Exhibit A and Exhibit B. d.ImmDef shall spend the Funding in accordance with the Budget in the attached Exhibit B. e.For any Program services rendered by ImmDef since February 1, 2025, City may provide funding to ImmDef for those services rendered. This amount shall be included in the not to exceed amount of $250,000. 4.MONITORING AND EVALUATION a.ImmDef shall furnish, except where limited by attorney-client confidentiality, all data, statements, records, information, and reports necessary for the City to monitor, review and evaluate the performance of the Scope of Services and its components. ImmDef shall cooperate with the City in the conduct of any evaluation of ImmDef’s Services. ImmDef shall further cooperate to incorporate minor modifications that may be discovered as necessary and appropriate as a result from     City Council 13 – 5 8/19/2025 the monitoring and evaluation process. b. ImmDef shall share case-level data with the Vera through the Vera SAFE Cities Database and participate in interviews with Vera staff to support the evaluation of the Project. The information gathered will be key for developing evidence regarding the impact of representation across the United States on a variety of measures and could be used to inform future efforts to secure funding for new and existing representation programs. 5. PROGRAM COORDINATION a. The City Manager or his or her designee shall monitor ImmDef’s progress and performance of this Agreement. b. ImmDef shall assign a Program coordinator (“ImmDef Coordinator”) who shall have overall responsibility for the performance of this Agreement by ImmDef. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute ImmDef Coordinator, ImmDef shall notify City immediately of such occurrence. ImmDef’s staff shall cooperate fully with the City with respect to all matters related to this Agreement. c. ImmDef’s staff shall attend meetings as required or requested by City. 6. IMMIGRANT DEFENDERS' FISCAL RESPONSIBILITIES; RETENTION OF MATERIALS a. General Fiscal Responsibilities of ImmDef. ImmDef shall: i. If applicable, appoint and submit to the City, the name of a fiscal agent, who shall be responsible for the financial and accounting activities of ImmDef, including the receipt and disbursement of the Funding installments. ii. Establish and maintain a system of accounts for the Funding that shall be in conformance with generally accepted accounting principles. Such system of accounts shall be subject to review and approval of the City. iii. Document all costs by maintaining complete and accurate records of all financial transactions, including but not limited to contracts, invoices, time cards, cash receipts, vouchers, canceled checks, bank statements and/or other official documentation evidencing in proper detail the nature and propriety of all charges. iv. Submit to the City at such times and in such forms as the City may require, such statements, records, reports, data, and information     City Council 13 – 6 8/19/2025 pertaining to matters covered by this Agreement. b. Records of ImmDef i. ImmDef shall maintain records of all matters related to this Agreement including, but not limited to, books, financial records, supporting documents, statistical records, personnel records, property records, and all other pertinent records sufficient to reflect properly: (A) All direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred in performance of this Agreement. (B) All other matters covered by this Agreement. ii. ImmDef shall preserve and make available its records: (A) For the period of three (3) years from the date of expiration or sooner termination of Agreement; or (B) For such longer period, if any, as may be required by applicable law. c. Examination of Records. All such records and invoices shall be clearly identifiable. ImmDef shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. ImmDef shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to ImmDef under this Agreement. d. Audits. In the event that the City determines, from inspection of records, or any other source, that there is a problem or discrepancy regarding Immigrant Defenders' compliance with the terms and conditions of this Agreement, including but not limited to the Project Budget, then the City shall, in its sole discretion, have the right to require an audit by an independent auditor at City’s sole expense relating to the Scope of Services and ImmDef’ compliance hereunder. Notwithstanding the foregoing, the City shall have the right for any reason whatsoever to perform, or cause to be performed an independent audit. Such audits may cover programmatic as well as fiscal matters. 7. ASSIGNMENT ImmDef shall not assign any rights or duties under this Agreement to a third party without the express prior written consent of City. ImmDef agrees that the City shall have the right to     City Council 13 – 7 8/19/2025 approve any and all subcontractors and subcontractors to be used by ImmDef in the performance of this Agreement before ImmDef contracts with or otherwise engages any such subcontractors or subcontractors. 8. RELATIONSHIP OF PARTIES It is understood and agreed by and between the parties that ImmDef in the performance of this Agreement, shall not act nor is it at any time authorized to act, as the agent or representative of the City in any matter. ImmDef further agrees that it will not in any manner hold itself out as the agent or representative of the City or act in such a fashion as would give the impression to a reasonable person that ImmDef is acting in such a capacity. 9. INDEMNIFICATION ImmDef agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of third party claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of ImmDef, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent ImmDef’ services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of ImmDef. 10. INSURANCE REQUIREMENTS Prior to undertaking performance of work under this Agreement, ImmDef shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by ImmDef. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event ImmDef does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3. Workers’ Compensation (WC): as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per     City Council 13 – 8 8/19/2025 accident, policy or employee, for bodily injury or disease. Coverage is not required if ImmDef has no employees and signs request to waive such insurance. 4. Professional Liability (PL): with limits no less than $2,000,000 per occurrence or claim, and $4,000,000 aggregate. If ImmDef maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by ImmDef. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under ImmDef’s CGL and AL policies, with respect to any liability arising out of work or operations performed by or on behalf of the ImmDef including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. ImmDef’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of ImmDef’s CGL, AL, and WC policies which arise from work performed by ImmDef under this Agreement. 3. For any claims related to this contract, ImmDef’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that ImmDef’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Gaston Flores, City Manager’s Office, 20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions     City Council 13 – 9 8/19/2025 Self-insured retentions must be declared to and approved by the City. The City may require the ImmDef to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage ImmDef shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive ImmDef’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 11. INTELLECTUAL PROPERTY INDEMNIFICATION ImmDef shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by ImmDef to the City pursuant to this Agreement. 12. CONFIDENTIALITY If ImmDef receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, ImmDef agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the ImmDef disclosed in a publicly available source; (c) is in rightful possession of the ImmDef without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by ImmDef without reference to information disclosed by the City.     City Council 13 – 10 8/19/2025 13. CONFLICT OF INTEREST CLAUSE a. ImmDef covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by ImmDef or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. ImmDef must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. ImmDef warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If ImmDef hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. ImmDef covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 14. NON-DISCRIMINATION ImmDef shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. ImmDef affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. EXCLUSIVITY AND AMENDMENT     City Council 13 – 11 8/19/2025 This Agreement represents the complete and exclusive statement between the City and ImmDef, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of ImmDef. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate ImmDef or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, ImmDef shall be entitled to receive and the City shall pay ImmDef compensation for all services performed by ImmDef prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the City Manager may require ImmDef to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and ImmDef consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. MISCELLANEOUS PROVISIONS a. Entire Agreement. This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding the parties may have had prior to the execution of this Agreement. b. Modification. No modification or change to the terms of this Agreement will be binding on a party unless in writing and signed by authorized representatives of the parties. c. Compliance with Laws. ImmDef shall perform all services described herein in compliance with all applicable federal, state and local laws, rules, regulations, and ordinances, including but not limited to, (i) the Americans with Disabilities Act of 1990 (42 U.S. C. 12101, et seq.) (" ADA"), and any regulations and guidelines issued pursuant to the ADA; and ( ii) Labor Code sections 1720, et seq., which require prevailing wages (in accordance with DIR determinations at www.dir.ca.eov) be paid to any employee performing work covered by Labor Code sections 1720 et seq. d. Non-discrimination. ImmDef shall not discriminate because of race, color, creed,     City Council 13 – 12 8/19/2025 religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. ImmDef affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. e. Governing Law: Venue. This Agreement shall be governed, construed, and enforced in accordance with the laws of the State of California. Venue of any litigation arising out of or connected with this Agreement shall lie exclusively in the superior court in Orange County in the State of California, and the parties consent to jurisdiction over their persons and over the subject matter of any such litigation in such court, and consent to service of process issued by such court. f. Waiver of Rights. Any grant award or acceptance by City of any service performed by ImmDef under this Agreement, any waiver by City of any default, breach or condition precedent, shall not be construed as a waiver of any provision of this Agreement by City, nor as a waiver of any other default, breach or condition precedent or any other right hereunder. g. Successor and Assigns. ImmDef binds itself, its partners, successors, legal representatives and assigns to City with respect to all promises and agreements contained herein. h. Authority to Sign. The signers of this Agreement have the capacity and are authorized to execute this Agreement as the representatives of their respective parties, and to bind said parties to the terms hereof. This Agreement is subject to the approval by each party's governing body. [Signatures on following page]     City Council 13 – 13 8/19/2025 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: _______________________ JENNIFER L. HALL City Clerk CITY OF SANTA ANA _______________________ ALVARO NUÑEZ City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: _______________________ KYLE NELLESEN Assistant City Attorney IMMIGRANT DEFENDERS LAW CENTER LINDSAY TOCYZLOWSKI Executive Director     City Council 13 – 14 8/19/2025 EXHIBIT A - SCOPE OF SERVICES In addition to those services specifically outlined in ImmDef’s proposal (Exhibit B), ImmDef shall provide services that may include, but not be limited to, the following types of legal services: 1. Representation of (a) an individual in any removal, exclusion, deportation, bond, or expedited removal proceedings under section 212(d)(5)(A), 235(b)(1)(B), 236, 238, 240, or 241 or in any matter related to any such proceeding before U.S. Citizenship and Immigration Services, any State court, or any court created under article III of the Constitution of the United States. 2. Representation of a detained individual in a bond hearing, petition for writ of habeas corpus, ICE detainer rescission request, parole request, or in any other forum to challenge continued detention or conditions of detention. 3. Representation of an individual subject to removal in limited scope withholding-only proceedings before a federal immigration judge. 4. Representation of an individual seeking relief from an Immigration Judge’s final administrative order in prior removal proceedings directly with the Immigration Court, including via motions to reopen or reconsider. 5. Representation of an individual in state court proceedings related to removal defense, such as proceedings regarding Special Immigrant Juvenile Status and Post-Conviction Relief. 6. Representation of derivative family members in related immigration petitions or applications. 7. Provision of limited scope services to pro se individuals detained in immigration raids, such as conducting legal consultations, providing legal advice, and preparing individuals for credible and reasonable fear interviews. The firm, at its discretion, may provide appellate representation to clients that it represented before an immigration judge. Should the firm determine that appellate representation is warranted, appellate representation services may include, but not be limited to, the following types of legal services: 8. Assist in submitting Motions to Reopen to the Board of Immigrant Appeals (BIA) and filing petitions for review, along with motions for stays of removal with the Federal Court of Appeals for the Ninth Circuit. Notwithstanding the foregoing, the firm’s decision to represent a client before the BIA does not obligate it to represent such client before the Ninth Circuit. 9. When necessary, offer and provide representation until the completion of appellate cases before the BIA or Ninth Circuit Court. Additionally, the firm shall produce quarterly reports and be available to attend two in-person meetings. 10. Provide quarterly reports, in a format prescribed by the City, to City’s Project Manager to share progress on providing services under the Scope of Services. 11. ImmDef shall be prepared to attend up to two (2) in-person meetings with City’s Project Manager and staff and/or City representatives as requested by the City at ImmDef’s sole cost.     City Council 13 – 15 8/19/2025 City of Santa Ana Request for Proposal Response for Immigration Legal Defense Services Submitted by: Immigrant Defenders Law Center 634 South Spring Street, 10th floor • Los Angeles, CA 90014 • Tel: (213) 634-0999 • Fax: (213) 282-3133 www.ImmDef.org Exhibit B     City Council 13 – 16 8/19/2025 Table of Contents Cover Letter ......................................................................................................................................................................................................... 1 Services Provided ................................................................................................................................................................................................ 2 Agreement Statement ........................................................................................................................................................................................... 3 Firm and Team Experience .................................................................................................................................................................................. 3 Organization Adherence to Exhibit A Services ............................................................................................................................................... 3 Firm Description ............................................................................................................................................................................................. 4 Firm Proximity to Sant Ana ............................................................................................................................................................................ 4 Supervising Project Manager/Principal Agent ................................................................................................................................................ 4 Staff Resumes ................................................................................................................................................................................................. 5 Proposed Work Plan ............................................................................................................................................................................................ 15 Anticipated Approach ..................................................................................................................................................................................... 15 Suggestions and Concerns .............................................................................................................................................................................. 15 Deliverable Description, Implementation, and TimeLine ............................................................................................................................... 15 References .................................................................................................................................................................................................... 18 Cost Proposal ..................................................................................................................................................................................................... 19 Certifications (Attachments) .............................................................................................................................................................................. 22 References ......................................................................................................................................................................................................... 29     City Council 13 – 17 8/19/2025 December 18, 2024 Daniel Soto, Principal Management Analyst City of Santa Ana – City Manager’s Office 20 Civic Center Plaza Santa Ana, CA 92701 Subject: Proposal Submission for Removal Defense Services Dear Daniel, On behalf of the Immigrant Defenders Law Center (“ImmDef”), I am pleased to submit this proposal to provide removal defense and appellate representation services as outlined in Exhibit A. As the largest nonprofit deportation defense organization in Southern California, ImmDef has established itself as a national leader in providing universal representation in deportation defense. Our steadfast dedication to ensuring due process and justice allows us to deliver exceptional legal advocacy to non-citizen individuals, including those facing imminent deportation and complex legal challenges. ImmDef’s team of experienced attorneys, directing attorneys, and paralegals excels in managing intricate removal defense cases, including bond hearings, asylum-only proceedings, motions to reopen, and appellate cases before the Board of Immigration Appeals (BIA) and federal courts. Our extensive experience includes providing representatio n to detained individuals at the Desert View Annex, Mesa Verde, Otay Mesa, and Golden State Annex detention facilities, and ensuring continuous, merit-blind advocacy for all clients, regardless of case complexity, criminal history, or anticipated outcome. Additionally, ImmDef has a strong history of collaboration with local jurisdictions and community organizations to deliver tailored, comprehensive services that address the diverse needs of immigrant communities. ImmDef looks forward to the opportunity to continue partnering with the City of Santa Ana in providing removal defense services that align with its commitment to justice and equity in immigration proceedings. We appreciate your consideration of our proposal and welcome the chance to discuss our qualifications further. We are confident in our ability to deliver the exceptional legal services necessary to meet the goals of this program. Sincerely, _________________ Lindsay Toczylowski President & CEO Immigrant Defenders Law Center 634 South Spring Street, 10th floor • Los Angeles, CA 90014 • Tel: (213) 634-0999 • Fax: (213) 282-3133 www.ImmDef.org 1     City Council 13 – 18 8/19/2025 Services Provided Immigrant Defenders Law Center (ImmDef) is a leading social justice law firm dedicated to defending immigrant communities against systemic injustices in the legal system. Founded in 2015 by experienced public interest immigration attorneys, ImmDef operates on the principle that access to due process in the immigration system is a fundamental human right. Guided by a model of universal representation, we envision a world where no immigrant is forced to navigate an unjust immigration system alone. Since its inception, ImmDef has grown from a small team of attorneys to over 190 dedicated staff members, reflecting the critical need for our services in the communities we serve. With offices in Los Angeles, Riverside, Santa Ana, and San Diego, ImmDef has become the largest non-profit pro bono provider of deportation defense in California, supported by an annual operating budget of $15,464,429 in 2023. ImmDef serves clients from around the globe. While 64% of our clients come from Spanish-speaking countries, the remaining 36% are from a wide variety of nations, including Vietnam, India, Cambodia, the Philippines, Haiti, Afghanistan, and Armenia. Approximately 60% of our clients are male, 40% are female, and 56.5% are 18 years old or younger. ImmDef proposes to deliver comprehensive removal defense services aligned with the described deliverables by leveraging its extensive experience and established programs. ImmDef’s Children’s Representation Project (CRP) provides full-scale deportation defense to children and youth, representing clients in proceedings before Immigration Courts, U.S. Citizenship and Immigration Services, and California state courts. CRP’s services include asylum, bond, and expedited removal proceedings, as well as motions to reopen or reconsider final administrative orders. Through the Detained Youth Empowerment Program (DYEP), ImmDef offers Know Your Rights classes and legal screenings to children in short-term ORR facilities, ensuring detained youth have the resources to navigate bond hearings and advocate for their release. ImmDef’s Community Defense Project employs a merits-blind universal representation model, ensuring that individuals, regardless of circumstances, have legal support in removal and detention-related proceedings. This includes representing clients in bond hearings, parole requests, and challenges to detention conditions. Similarly, the Post-Conviction Relief Project focuses on cases where criminal convictions impact immigration status, often involving motions to vacate or reopen prior removal orders. This work frequently intersects with cases involving Special Immigrant Juvenile Status and state court proceedings, meeting the deliverables for representation in related state court matters. For appellate cases, ImmDef’s Litigation and Advocacy Project provides representation at all stages of the appeals process, including filing motions to reopen, petitions for review, and stay requests before the Board of Immigration Appeals and the Ninth Circuit Court of Appeals. The project also addresses systemic issues, such as due process violations and access to counsel, which directly align with deliverables requiring robust appellate advocacy. In serving detained individuals, ImmDef’s National Qualified Representative Program offers representation to immigrants with serious mental health conditions who are entitled to court-appointed counsel. This program ensures these individuals receive the necessary support throughout removal proceedings, including challenges to continued detention. The Welcoming Project further complements these efforts by providing legal consultations and referrals to migrants in Southern California, including those eligible for pro se assistance or who need help filing applications for asylum and work permits. ImmDef staff provide these comprehensive legal services with a trauma-informed approach, understanding that each individual client’s needs are unique. This means having full language access to interpreters, when we do not have a client’s native language speakers on staff, ensuring we have translated documents, and providing culturally sensitive information. As part of this holistic approach to legal services, the case management associates we have on staff dedicate their time to connecting our clients to social services and resources needed, as they face countless challenges outside the courtroom. 2     City Council 13 – 19 8/19/2025 ImmDef’s services extend to derivative family members through legal representation in related petitions or applications, ensuring family unity is prioritized within removal defense strategies. To meet reporting and coordination deliverables, ImmDef is committed to producing quarterly reports and attending in-person meetings with the City’s Project Manager, ensuring transparency and alignment with project goals. Through these programs, ImmDef addresses the complex and multifaceted needs of individuals in removal proceedings, ensuring compliance with the deliverables while restoring dignity and due process for clients facing the immigration system. Agreement Statement Based on our review, we concur with the provisions contained in the sample agreement and find them acceptable as outlined. We are prepared to comply with the terms and conditions specified, including but not limited to scope of services, compensation, insurance requirements, intellectual property, confidentiality, and termination clauses. Should the City require modifications to the agreement during final negotiations, we are open to discussing reasonable amendments to align the agreement with the specific project requirements. Additionally, ImmDef concurs with all provisions as contained in Exhibit A, recognizing the critical role these requirements play in providing effective removal defense and appellate representation services. Our extensive experience in deportation defense, particularly with detained individuals at Adelanto, underscores our commitment to universal representation regardless of eligibility or complexity. ImmDef’s team, which includes attorney's adept at handling complex immigration and criminal histories, ensures high-quality legal services tailored to the unique needs of each client. Through our comprehensive approach, we are well-positioned to meet the expectations and concerns outlined in Exhibit A, ensuring robust representation for all individuals facing removal proceedings in Santa Ana. Firm and Team Experience Organization Adherence to Exhibit A Services ImmDef is uniquely qualified to provide the services outlined in Exhibit A of the RFP. As a leading nonprofit organization specializing in immigrant legal defense, ImmDef has a proven track record of delivering high-quality, client-centered services tailored to meet the unique needs of underserved immigrant communities. Our expertise spans legal representation, community education, and capacity-building, aligning directly with the scope of services required under the agreement. ImmDef’s team is composed of experienced professionals, including attorneys, case managers, and advocates, all of whom are committed to providing culturally competent and trauma-informed support. With decades of combined experience, our staff excels in navigating complex legal systems and advocating for vulnerable populations. This expertise ensures that ImmDef is well-prepared to meet the performance standards and deliverables specified in the agreement. ImmDef maintains all required insurance policies, including Commercial General Liability, Automobile Liability, Workers’ Compensation, and Professional Liability, in compliance with the agreement’s provisions. Additionally, ImmDef holds all necessary professional licenses and certifications to deliver the services outlined, further demonstrating our ability to meet contractual and regulatory requirements. ImmDef’s extensive experience in managing similar agreements with municipalities and governmental entities highlights our capacity to fulfill this contract effectively. For example, we have successfully partnered with public agencies such as the City of Long Beach and the City of Santa Ana to provide legal representation and case management services, ensuring compliance with stringent performance standards and budgetary oversight. Our 3     City Council 13 – 20 8/19/2025 history of managing multi-million-dollar budgets and delivering measurable outcomes positions ImmDef as a reliable partner for this project. Moreover, the scope of services detailed in Exhibit A aligns seamlessly with ImmDef’s mission and operational strengths. Our robust systems for monitoring, evaluating, and reporting project outcomes ensure accountability and adherence to contractual expectations. ImmDef is also deeply committed to upholding confidentiality, ethical practices, and non-discrimination, reflecting our dedication to serving all clients with dignity and respect. Firm Description ImmDef is a social justice law firm dedicated to providing high-quality immigration legal services to underserved communities. With a team of over 195 staff members across offices in Los Angeles, Riverside, Santa Ana, and San Diego, ImmDef is the largest nonprofit deportation defense provider in California. For this agreement, the team will include six experienced staff members, and one attorney hired specifically for this contract: Legal Services Director Amanda Schuft, Directing Attorney Melissa Shepard, Directing Attorney Devin Chatterton, Paralegal Coordinator Edgar Diaz, Staff Attorney Riley Mailman, Case Management Associate Rebeca Gomez, and an additional Staff Attorney to be hired. Each team member will contribute their specialized expertise to manage a comprehensive and complex caseload that aligns with the City’s objectives. This includes conducting legal research, preparing and filing necessary petitions, and coordinating with various stakeholders to ensure the effective delivery of services. By combining legal knowledge and a collaborative approach, the team is equipped to meet the demands of the contract and provide the high-quality support required. Firm Proximity to Sant Ana ImmDef maintains a dedicated office in the City of Santa Ana to provide direct and accessible services to the local community. ImmDef’s Santa Ana office has 21 full time staff, including 13 attorneys providing removal defense via our Children’s Representation Project and Community Defense Project. The Santa Ana office is located at 540 North Golden Circle Drive, Suite 312, Santa Ana, CA 92705. This location enables ImmDef to maintain a strong presence in the region and to respond effectively to the needs of Santa Ana residents. Supervising Project Manager/Principal Agent The supervising Project Manager assigned to this agreement is Devin Chatterton, ImmDef’s Directing Attorney, who will serve as the primary contact representing ImmDef. Devin Chatterton will oversee all aspects of the agreement and ensure seamless communication and collaboration with the City. Should an interview be requested, Devin will conduct the presentation on behalf of ImmDef. Devin can be contacted via phone at (323) 406-9676 or email at devin@immdef.org. 4     City Council 13 – 21 8/19/2025 Staff Resumes 5     City Council 13 – 22 8/19/2025 AMANDA IRENE SCHUFT 2827 Victoria  Los Angeles, CA 90016  Phone: (541) 556-3940  Email: aschuft@gmail.com BAR MEMBERSHIP California; Admitted December 2014 EDUCATION University of Oregon School of Law, Eugene, OR Juris Doctorate, May 2014 Recipient, 2014 University of Oregon Public Interest Fellowship Recipient, Nicole Richardson Outstanding Public Service Award Lewis and Clark College, Portland, OR Bachelor of Arts, May 2007 LEGAL EXPERIENCE Immigrant Defenders Law Center (ImmDef), Los Angeles, CA Directing Attorney, March 2020-present Oversee programs staffing over 20 employees including Staff and Managing Attorneys who are providing legal services to the community; direct the following programs: 1. ImmDef’s National Qualified Representative Program, funding the representation of members of the Franco-Gonzalez settlement class who are detained by ICE and appointed counsel after finding of incompetence pursuant to the Ninth Circuit injunction; 2. ImmDef’s Deported Veterans Legal Services Program, focused on the repatriation of Veterans through representation before the BIA, EOIR, USCIS, and in post-conviction relief; 3. ImmDef’s Post-Conviction Relief Program, representing clients before California Superior Courts in Motions to Vacate, Habeas Petitions, and Motions to Withdraw Pleas; As part of directing the programs listed above, it is my responsibility to ensure high-quality legal services are provided to all clients; participate in overall management of the organization; develop and enhance programmatic procedures and policies; draft and update program policy manuals; manage contracts and draft reports for funders including the Consulate General of Mexico in Los Angeles, California Department of Social Services, and the VERA Institute of Justice; collaborate with stakeholders within the Department of Homeland Security and the Department of Justice to improve the delivery of services; collaborate with partner organizations; develop targeted training for staff covering substantive legal issues specifically related to representation of individuals in removal proceedings and consequences of criminal convictions, working with vulnerable populations, and post-conviction relief; and I am member of ImmDef’s Strategic Planning Committee. In addition, I manage a personal caseload consisting of Franco-Gonzalez v. Holder class members, unaccompanied children, adults in removal proceedings, and deported Veterans. Managing Attorney, Oct 2017-March 2020 Oversaw ImmDef’s Los Angeles Justice Fund (LAJF) Removal Defense Program, a partnership between the City of Los Angeles, the County of Los Angeles, the California Community Foundation, and the Weingart Foundation; managed the program through implementation in 2017 to March 2020; developed programmatic procedures within 6     City Council 13 – 23 8/19/2025 ImmDef; evaluated program efficiency while ensuring high-quality legal services were provided to all clients; supervised Staff Attorneys representing detained and non-detained adults in removal and bond proceedings before the EOIR, USCIS and the BIA while managing a caseload of my own; developed and implemented ideas for projects and delivery of services; prepared and submitted monthly data reports and quarterly narrative reports; engaged in regular advocacy for the continuation and growth of the LAJF with the Los Angeles Board of Supervisors, and the Los Angeles City Council and Mayor’s office; facilitated and conducted legal trainings for legal service LAJF grantees. Staff Attorney, Aug 2015-Oct 2017 Represented detained and non-detained individuals before EOIR and the BIA in bond and removal proceedings who were members of the Franco-Gonzalez v. Holder settlement class; represent clients in affirmative petitions before USCIS; prepared release plans for clients including access to social and mental health services; represented unaccompanied children in removal proceedings, affirmative petitions before USCIS and the Superior Court of California. Esperanza Immigrant Rights Project, Los Angeles, CA Staff Attorney, Dec 2014-Aug 2015; Graduate Law Clerk, Sept 2014-Nov 2014; Full-time Law Student Extern, Jan 2014-May 2014 Represented both detained and non-detained unaccompanied children in removal proceedings before EOIR, affirmative petitions before USCIS and in custody proceedings before the Superior Court of California; represented adults in bond and removal proceedings before EOIR; participated in community education programs through the Legal Orientation Program for detained adults and children. LANGUAGES English (native), Spanish (fluent) 7     City Council 13 – 24 8/19/2025 Melissa G. Shepard (714) 881-3691 mshepard@immdef.org Bar Admission: State of California, #297107 PROFESSIONAL EXPERIENCE Immigrant Defenders Law Center,Los Angeles, CA — Legal Services Director,December 2024 - Present Directing Attorney,November 2022 – December 2024 ●Manage removal defense programs funded by local government and private foundations on a universal representation model. ●Oversee team of attorneys, managing attorneys and program associates on the Community Defense Programs, Cross Border Initiative, Welcoming Project and Rapid Response Team. ●Liaise with local government, agencies and organizations to advance universal representation eorts and rapid response eorts. Managing Attorney,July 2022 – November 2022 ●Mentor, supervise and support sta attorneys and post-bar law clerks on both the CRP and ARP programs providing representation to unaccompanied minors and adults before EOIR, USCIS and the California State Courts in Guardianship, Custody and Parentage Proceedings. ●Manage case load and represent unaccompanied minors before EOIR, USCIS and the California State Courts. ●Stay up to date on the rapidly changing immigration laws & policies. Sta Attorney,October 2021 – July 2022 ●Provided direct representation to Unaccompanied Children before the CA State Courts in Guardianship, Custody and Parentage Proceedings.  ●Represented Unaccompanied Children before EOIR, USCIS and the Asylum Oce in a variety of immigration matters including: armative asylum, Special Immigrant Juvenile Status petitions and adjustment of status. ●Stayed up to date on rapidly changing immigration laws and policies and attend stakeholder meetings and trainings. ●Provided group training for alternative forms of relief (U-visa CLE). HEATHER L. POOLE, PC,Pasadena & Costa Mesa—Attorney September 2014 – October 2021 (merged with SGG, LLP from May 2015 through May 2018) ●Provided direct representation to individuals before EOIR (Executive Oce of Immigration Review) proceedings (immigration court), including defensive asylum, withholding of removal, bond hearings, Motions to Reopen and 212(h) waivers. Appealed decisions to the BIA (Board of Immigration Appeals). ●Prepared,filed and represented individuals before USCIS in a variety of immigration matters including: armative asylum, family-based immigration applications, adjustment of status interviews, conditional green card waivers, joint removal of conditions, VAWA (Violence Against Women Act) petitions, inadmissibility waivers for unlawful presence, misrepresentation, U visas, naturalization, Registry, SIJS (Special Immigrant Juvenile Status), Parole in Place, and AAO Appeals. ●Conducted client intakes and assist senior management in business development. SPEAKING ENGAGEMENTS ●“Advanced Waivers: The I-212”,AILA California Chapters Conference, Los Angeles, CA, Nov. 2022; ●“Universal Representation and Other Forms of Relief: U Visa”, Immigrant Defenders Law Center, June 2022;  ●“The Tricky World of I-601 Waivers”, Orange County Bar Association Immigration Law Section, Irvine, CA, March 2019; ●“Immigration Options for Abused Immigrants”, Shepherd’s Door (Domestic Violence Resource Center) Open House, Pasadena, CA, April 2019; ●“Current Issues in Immigration Law”, Bruin Professionals (UCLA Alumni Association), Larsen O’Brien Downtown LA Oce, July 2018. 8     City Council 13 – 25 8/19/2025 ●Supervise paralegal/support sta. Stone, Grzegorek & Gonzalez, LLP (“SGG”),Los Angeles, CA — Attorney, Family and Removal Group May 2015 – May 2018 ●Prepared,filed and represented individuals before USCIS in matters including: armative asylum, family-based immigration applications, AOS interviews, CLPR waivers, VAWA petitions, inadmissibility waivers, U visas, naturalization, SIJS, Parole in Place, and AAO Appeals. ●Provided representation to individuals before EOIR proceedings. ●Conducted client intakes and assisted senior management in business development. ●Supervise paralegal/support sta. PROFESSIONAL ACTIVITIES AILA (American Immigration Lawyers Association), 2014 – Present ●AILA National, Course Content Review Committee 2023-Present ●Southern California Chapter, Pro Bono Liaison:2018 - 2020, o Asylum Oce Liaison: 2016 – 2018, 2022-Present ●AILA National, VAWA’s, U’s, and T visas Committee: 2021- 2022 ●AILA National, California Service Center Committee: 2019 - 2020 Orange County Bar Association,Member 2016 - Present Immigration Section Chair:2020,Secretary/Treasurer & Chair Elect:2019 Whittier Law School Alumni Association Board       2016 – 2020 Vice President: 2017- 2020,Director-at-Large: 2016 – 2017 Cerritos & Fullerton Community Colleges 2016 – 2021 Guest Lecturer – Immigration Law for Paralegals EDUCATION Whittier Law School,Costa Mesa, CA —Juris Doctor Graduated May 2013 ●Honors: Dean’s Merit Scholarship, 2010-2011, Moot Court Honors Board Sonnenberg Competition Best Overall Competitor, 2011. ●Activities: Moot Court Honors Board Clerical Justice, Moot Court Competitor at Howard University, Bryant-Moore Competition 2013, Hispanic American Law Students Association President, International Law Society Vice President, Asian Pacific American Law Student Association Member. University of California, Irvine—B.A., International studies, Minor: Spanish Graduated June 2007 ●Honors: Dean's list, Fall 2006 and Spring 2007 academic terms     ●Activities: Athletic scholarship for 2003-2007 academic terms as member of NCAA Division I Swimming Program, Seven-time UC Irvine Scholar Athlete Award Recipient. VOLUNTEER EXPERIENCE L.A. County Bar Association Domestic Violence Project, Los Angeles, CA, 2016 – October 2021 Esperanza Immigrant Rights Project and Kids in Need of Defense (KIND)2015 – 10/2021 Pro Bono Attorney ●Represented adults in the Adelanto Detention Center and former Santa Ana Jail Detention Center in bond hearings and asylum hearings. ●Represented unaccompanied children in asylum and Special Immigrant Juvenile Status hearings. LANGUAGES Spanish - Fluent 9     City Council 13 – 26 8/19/2025 Devin Rose Chatterton California Bar # 313760  Los Angeles, CA  drchatterton@gmail.com  714-654-6140 EDUCATION: GEORGETOWN UNIVERSITY LAW CENTER May 2016 Juris Doctor, Exceptional Pro Bono Pledge Honoree Journal: Georgetown Journal of Legal Ethics, Senior Notes Editor Publication: “Louisiana and the Department of Justice Agreement Elucidates the Lack of Adherence to the ADA,” Georgetown Journal of Legal Ethics, 2015 UNIVERSITY OF SAN FRANCISCO May 2013 Bachelor of Arts, cum laude, Sociology Activities: San Quentin California State Prison Alliance for Change Member Boston University Study Abroad – London EXPERIENCE: IMMIGRANT DEFENDERS LAW CENTER (Los Angeles, CA) December 2022 – Present Directing Attorney • Direct and manage 7 staff attorneys, 1 managing attorney, and 5 support staff members on the Community Defense Project which provides universal removal defense representation • Manage contract proposals and negotiations with other non-profits, city council members, and county board members in Los Angeles, Long Beach, and Santa Ana • Track and manage data for contract deliverables • Independently represent ImmDef in local, state, and national collaborative meetings SANCTUARY FOR FAMILIES (New York, NY) May 2021 – December 2022 Senior Staff Attorney • Represent survivors of gender based violence in affirmative and defensive immigration cases • Manage a caseload of approximately 250 clients as well as a team of 3 in our Brooklyn office • Coordinate with Pro Bono partners and oversee case management and assignments for our clients • Represent SFF in budgetary proposal meetings with government officials to secure financial grants • Give internal presentations on Crim/Imm concepts and removal proceedings preparation and strategy • Attorney advisor with the Columbia Law School Domestic Violence Project IMMIGRANT DEFENDERS LAW CENTER (Los Angeles, CA) December 2017 – April 2021 Staff Attorney / Managing Attorney • Represented mentally incompetent immigrants and separated families in removal proceedings in Los Angeles and Adelanto Immigration Court and before the Board of Immigration Appeals • Managed the National Qualified Representative Program, overseeing program administrative tasks • Supervised a team of 5 staff attorneys, 2 paralegals, 1 case manager, and summer interns • Coordinated with outside organizations to secure bond/bail funds for detained clients • Acted as liaison and represented ImmDef in local, state, and national collaborative meetings monthly CHILDREN’S LAW CENTER OF CALIFORNIA (Los Angeles, CA) Summer 2017 Contract Staff Attorney • Represented children as appointed counsel in every stage of the Juvenile Dependency Court system • Managed a caseload of approximately 314 clients independently NEW YORK COUNTY DISTRICT ATTORNEY (New York, NY) August 2016 – May 2017 Fellow, Rackets Bureau • Draft motions, search warrants, subpoenas, and briefs relating to rackets investigations GUEST LECTURER: The New School, Immigration and the Politics of Fear (2022) LANGUAGES: Spanish (proficient) INTERESTS: Half marathons, wine tasting, live music, mutual aid volunteering, documentaries 10     City Council 13 – 27 8/19/2025 EDGAR DIAZ (626) 388-0990 | eediaz@berkeley.edu _____________________________________________________________________________________ Work Experience Immigrant Defenders Law Center, Los Angeles, CA Paralegal Coordinator, June 2021- Present ●Facilitate communication between managing Attorneys and Paralegals. ●Supervise a six-person Paralegal team approving timesheets and managing availability requests to ensure office coverage. Provide supervision and training. ●Interview, hire, and develop an onboarding plan for a successful introductory period for newly hired Paralegals. ●Draft monthly evaluations to determine a new hire’s grasp of role expectations. ●Conduct weekly one-on-one check-ins with Paralegals to gauge workload capacity and delegate tasks to alleviate case overload. ●Lead biweekly team meetings to relay office policy updates. ●Conduct monthly professional development training about immigration policy and Paralegal technology skills. ●Audit monthly Paralegal expenses and prepare expense reports. ●Foster a collaborative culture between Paralegals to build a shared template bank. Immigrant Defenders Law Center, Los Angeles, CA Paralegal, April 2017- 2021 ●Conducted intakes and client interviews for case research. ●Produced legal research to cite legal briefs and supporting evidence. ●Coordinated with third-party agencies to collect client medical/criminal records. ●Maintained Outlook calendars and scheduled court hearings for four attorneys. ●Conducted E-filing and in-person filing at state court and federal court. ●Assembled pre-trial binders and all pre-trial filings. ●Drafted client declarations and client correspondence. ●Partnered with attorneys to gather supporting evidence to assemble bond packets. ●Prepared and filed Adjustment of Status Applications. ●Prepared Special Immigrant Juvenile Status applications and all supporting materials at state court and with USCIS. ●Conducted Know Your Rights Presentations at Emergency Shelters to groups of 30+ children. Nelson & Associates, Pasadena, CA Immigration Paralegal, March 2016 - December 2016 ●Prepared and filed asylum, employment, and family-based immigration petitions, with USCIS, EOIR, the U.S. Department of State, and the U.S. Department of Labor. ●Translated between Clients and Attorney during client consults and meetings. ●Interviewed clients to gather case facts and screened for eligibility. ●Maintained and organized client documents in paper and electronic filing. 11     City Council 13 – 28 8/19/2025 Wedu Global, Bangkok, Thailand Leadership Development Intern, August 2015 - December 2015 ●Created an online resource tool to implement new mentorship strategies. ●Conducted interviews and reviewed applications for potential new “Rising Stars”. ●Developed curriculum to facilitate leadership development in the mentorship program. ●Contributed to the team effort by accomplishing office tasks, as needed. Skills and Certificates ●Microsoft Office Suite ●Adobe Acrobat: Proficient ●NSLT Legal Technology Certificate ●Westlaw and LexisNexis ●Paralegal Certification Candidate (Expected Fall 2024) Education ●Santa Ana College, Santa Ana, CA Paralegal Certification Candidate (Expected Fall 2024) ●University of California, Berkeley, Berkeley, CA Political Science, BA; Education, Minor (2013-2015) ●Mount San Antonio College, Walnut, CA Associate in Arts (2011-2013) 12     City Council 13 – 29 8/19/2025 Riley Mailman, Esq. 2400 Elden Ave., Apt. 29, Costa Mesa, CA 92627 • (714) 727-6099 • rileyhmailman@gmail.com LICENSES State Bar of California (2019) United States District Court for the Central, Southern, and Northern Districts of California EDUCATION University of Southern California Gould School of Law Juris Doctor, May 2019 GPA:3.67 (top 25%) Honors:Hale Moot Court Honors Program High Honors Grades: Antitrust Law (highest grade in course); Constitutional Law: Rights; Veterans Legal Practicum; Pretrial Advocacy; U.S. Foreign Policy and International Law; Negotiation Theory and Application Honors Grades: Federal Courts; Evidence; Civil Procedure; Criminal Procedure; Constitutional Law: Structure; Torts; Contracts; Business Organizations; First Amendment Activities:Vice President of Communications, International Refugee Assistance Project; Teaching Assistant to Professor Sam Erman and Professor Mark Haddad; President, Gould Christian Fellowship Biola University Bachelor of Science,summa cum laude,Business Administration, May 2016 GPA:3.94 Honors /Awards: Dean’s List; President’s Scholarship (awarded to one student per year) Activities:Student Orientation Services; Leadership Certificate Program EXPERIENCE Immigrant Defenders Law Center Santa Ana, CA Staff Attorney November 2023 – Present ●Represent individuals in removal proceedings and in other settings pertaining to immigration matters. ●Participate in the Spanish Immersion Project to learn Spanish and effectively communicate with clients. Manatt, Phelps & Phillips, LLP Costa Mesa, CA Investigations, Compliance, and White Collar Defense Associate January 2022 – November 2023 ●Worked on a trial team that won an approximately $45 million jury verdict in a nearly two-month trial. ●Advised on a mediation for a False Claims Act healthcare matter by conducting case law research, reviewing documents, and discussing legal strategy. Jones Day Irvine, CA Associate October 2019 – October 2020 ●Reviewed a company’s documents and drafted responses to an SEC subpoena. ●Collaborated on a trial and briefing team that successfully obtained relief for three asylum seekers. CLERKSHIP United States District Court for the Central District of California Los Angeles, CA Judicial Law Clerk to the Honorable Mark C. Scarsi October 2020 – October 2021 ●Served as Judge Scarsi’s law clerk during his first year as a judge. ●Drafted numerous orders on motions filed in civil and criminal cases. ADDITIONAL INFORMATION Publication:The Need Movement: Raw Truths of the Teenage Life (2012) (self-published) Wrote a faith-based book that helps teenagers overcome challenging circumstances. Interests:100-mile bike rides; Running; Trying different restaurants in Orange County, California 13     City Council 13 – 30 8/19/2025 Rebeca Gomez Cruz (805) 556-2386 becky.gomezz138@gmail.com Native Spanish speaker Web & graphic design Public speaker Data management Quick thinker Always learning Trauma-informed care Innovative Time management Mental health first aid Excellent verbal and written communication skills Skills Violence Prevention Coordinator at Lumina Alliance 2022- Present Experience Developed Engaging Educational Programs: Designed and implemented comprehensive training presentations and curriculum aimed at educating youth and community members on healthy relationships, emphasizing awareness of abusive dynamics. Traveling Educator: Traveled extensively throughout the county to deliver age-appropriate Sexual Education sessions to students from 7th to 12th grade, fostering a culture of informed decision-making and well-being. Certification Training Leadership: Conducted multiple sessions of the California State Sexual Assault certification training for both staff and volunteers, ensuring a well- trained and sensitive community support network. Community Outreach Coordinator: Organized and mobilized a team of 11 volunteers while they completed a 5-year grant cycle. They then spearheaded outreach efforts at various community events to promote violence prevention, effectively communicating the importance of fostering safe environments. Event Organizer: Hosted engaging community events such as Halloween fairs, movie nights, and art shows, providing interactive platforms for community members to connect with educational materials in a fun and accessible manner. Document Development and Grant Support: Researched, applied and received grant funding to support the creation of new innovative community and school programs. Client Case Manager at Stand Strong (IPV & SA Support Agency) 2020-2022 Arroyo Grande High School University of California, Santa Cruz (UCSC) 2013 2018 Education Flexible Collaborative Culturally competent Positive & patient Grant writing Project management Housing Advocacy and Partnership Building: Advocated for clients by connecting with landlords and property management companies, facilitating rental applications, and assisting with benefit applications (incl. Section 8), ensuring access to stable housing and essential resources. Strategic Community Partnerships: Established partnerships with local shelters to provide crucial support amid the county's housing crisis, demonstrating proactive engagement in addressing systemic challenges. Leadership in Community Outreach: Led and coordinated food and basic needs drives, organizing weekly deliveries to support individuals and families throughout the county, exhibiting a commitment to community welfare. Efficient Property Management Coordination: Managed communication regarding property management aspects for both clients and colleagues, facilitating utility and property management appointments with external businesses, ensuring seamless logistical coordination. Trauma-Informed Crisis Services: Provided trauma-informed services to all crisis callers and walk-ins at Stand Strong, offering compassionate support and resources to individuals in distress, fostering a safe and empathetic environment. Worked with Incarcerated Population Provided direct support and programming within prisons, juvenile hall and jails. Organized Detail-oriented Educator Neurodivergent advocacy Immigrant population Public policy experience First-generation Mexican American immigrant and DACA recipient with a non profit background, committed to serving my community through trauma-informed and empowering social services and education. 14     City Council 13 – 31 8/19/2025 Proposed Work Plan Anticipated Approach ImmDef’s representation model is grounded in a universal approach to legal defense, which includes handling a wide range of immigration proceedings and appeals for individuals facing removal. Our staff is well-versed in the complexities of removal, deportation, bond, expedited removal, and exclusion proceedings, and regularly works with detained individuals at Desert View Annex, Mesa Verde, Otay Mesa and Golden State Annex detention facilities. We ensure comprehensive representation for each client by conducting thorough screenings to determine eligibility. Under prior funding from the City of Santa Ana we focused on Santa Ana residents as a priority but also accepted referrals from clients with strong connections to the city. This approach allows us to respond quickly and provide on-the-spot legal representation when eligible. For detained clients, ImmDef will represent individuals in bond hearings, petitions for writ of habeas corpus, ICE detainer rescission requests, parole requests, and other forums challenging detention conditions where applicable. Our staff attorneys are adept at handling these complex cases, often requiring detailed legal research, coordination with government agencies, and preparation of strategic case theory. Representation in asylum-only or withholding-only proceedings is provided by our experienced attorneys who are familiar with federal immigration judges, and we are prepared to handle appeals to the BIA or the Ninth Circuit Court of Appeals. This includes assisting with Motions to Reopen, petitions for review, and motions for stays of removal, ensuring our clients have continued representation through the appellate process. ImmDef’s model also covers representation in state court proceedings, such as Special Immigrant Juvenile Status and Post-Conviction Relief cases. We understand the intersection of immigration and criminal law, and our staff attorneys are experienced in navigating these complex cases. ImmDef maintains a robust team of experienced staff for Post Conviction Relief, a feature that is extremely rare among immigration legal non-profits nationwide. This specialized team handles intricate matters with expertise and focus. Our commitment extends beyond the initial representation period; we continue to support clients through motions to reopen or reconsider final administrative orders and related state court matters. Additionally, we utilize our robust case management system, Cerenade, to monitor client progress, update case files, and maintain communication between our team and Santa Ana’s Project Manager. This system enables us to produce detailed quarterly reports, attend in-person meetings as requested, and ensure ongoing transparency and accountability in our service provision. Suggestions and Concerns ImmDef currently has 52 active cases that are funded by the City of Santa Ana, reflecting its commitment to providing robust removal defense services that align with the City's dedication to justice and equity in immigration proceedings. Removal defense cases often require significant time and resources, with many lasting several years before reaching resolution. Notably, some Santa Ana clients have been represented by ImmDef for over five years due to the complexities of immigration law and procedural delays. ImmDef looks forward to the opportunity to continue partnering with the City of Santa Ana. However, if the City of Santa Ana decides not to select ImmDef as a partner for this round of proposals, we would like the chance to discuss funding options and establish a plan of action for these cases to ensure that the clients are fully served and supported. 15     City Council 13 – 32 8/19/2025 Deliverable Description, Implementation, and TimeLine •ImmDef’s approach to providing removal defense services is structured around fulfilling the requirements specified in Exhibit A, ensuring high-quality, culturally competent legal representation for individuals facing imminent deportation in Santa Ana. Deliverables: 1.Client Representation: ImmDef will provide comprehensive representation in removal, deportation, bond, and expedited removal proceedings as specified in Exhibit A. This includes conducting thorough client screenings to assess eligibility and providing on-the-spot representation when appropriate. Priority will be given to Santa Ana residents, with representation extended to individuals with a strong connection to the city if local residents are unavailable or decline representation. 2.Bond Hearings and Detained Representation: For detained individuals, ImmDef will provide representation in bond hearings, petitions for writ of habeas corpus, ICE detainer rescission requests, and parole requests when appropriate. This involves gathering evidence, presenting legal arguments, and challenging continued detention or conditions of detention. ImmDef staff, including experienced directing and staff attorneys, will provide comprehensive support to clients through on-site visits and virtual representation. 3.Asylum and Withholding Proceedings: ImmDef will offer representation in limited scope asylum-only and withholding-only proceedings before a federal immigration judge and assist with appeals to the Board of Immigration Appeals (BIA) and federal Court of Appeals as specified in Exhibit A when appropriate. This will involve preparing legal briefs, gathering supporting evidence, and presenting arguments in both immigration court and appellate settings. 4.Motions to Reopen and Reconsider: ImmDef will handle cases that require filing motions to reopen or reconsider directly with the immigration court. This involves gathering documentation to support reopening a case, developing a strong legal strategy, and coordinating with other legal staff to ensure comprehensive representation throughout the proceedings. 5.State Court Representation: ImmDef will provide representation in state court proceedings related to removal defense, such as Special Immigrant Juvenile Status and Post-Conviction Relief. This includes gathering necessary documentation, preparing declarations, and coordinating with relevant agencies to support our clients’ cases in these forums. 6.Family Member Representation: ImmDef will provide representation for derivative family members in related immigration petitions or applications, ensuring that all relevant legal steps are taken to secure legal status for affected family members. 7.Rapid Response Representation: ImmDef will provide representation to individuals directly affected by new policies brought forth and actions taken by the Trump administration. This will involve immediate intervention if the community faces ICE raids at Santa Ana homes, schools or businesses, staying informed and aware of current trends and tactics adopted by DHS and ensuring our staff is trained to respond effectively. This plan involves assisting individuals who may be detained due to an ICE raid on a limited scope basis (such as bond hearings or stay of removal), without committing to full representation of their entire immigration case. This approach focuses on keeping individuals in the US so they can continue to fight their case. 16     City Council 13 – 33 8/19/2025 Appellate Representation Services: 1.ImmDef will assist in submitting Motions to Reopen to the BIA and petitions for review, including motions for stays of removal with the Federal Court of Appeals for the Ninth Circuit when appropriate. This will involve gathering evidence, filing necessary documents, and presenting legal arguments at each stage of the appellate process. 2.Provide ongoing representation until the completion of appellate cases, including preparation of legal briefs, oral arguments, and responses to opposing counsel’s briefs. 3.ImmDef will submit quarterly reports in a prescribed format to the City’s Project Manager, detailing progress on providing services under the Scope of Services specified in Exhibit A. These reports will include metrics on the number of cases accepted, the outcomes of cases, and client feedback, demonstrating the impact of ImmDef’s representation. 4.Attend scheduled in-person meetings with City representatives to review service delivery and program effectiveness, ensuring that our services are aligned with the needs of the Santa Ana community and the requirements of Exhibit A. Implementation Plan & Timeline: 1.Initial Client Screening and Intake: Conduct thorough client screenings to assess eligibility and provide representation as specified in Exhibit A, with priority given to Santa Ana residents. 2.Case Management and Monitoring: Our staff attorney will spend 2 to 4 days per month following up on referrals, conducting telephonic screenings, and managing case files. Weekly one- on-one check-ins with the managing attorney will ensure that each case progresses according to the plan, and that staff attorneys are supported in their workload. 3.Ongoing Support and Legal Strategy Development: Regular meetings with the managing attorney and participation in workgroup meetings will ensure our staff is kept up to date on legal trends and case law updates with a focus on Rapid Response to policies brought forth by the new administration. This ongoing training will provide the necessary resources to navigate the actions taken by the new administration, complex immigration and criminal law issues and ensure that all case-related tasks are completed accurately and in a timely manner. 4.In-Person Meetings: Attend scheduled in-person meetings with City representatives to review service delivery and program effectiveness, ensuring that our services are aligned with the needs of the Santa Ana community and the requirements of Exhibit A. 5.Quarterly Reporting: Provide detailed quarterly reports to the City’s Project Manager in a prescribed format, documenting the impact of ImmDef’s services, progress on client cases, and outcomes compared to unrepresented detainees. 6.Hire Additional Staff: ImmDef will hire one additional staff attorney to expand capacity of rapid response efforts in the City of Santa Ana. 7.Grow and strengthen our work: Continue to successfully execute the plan set forth in year one by continuing to provide our clients with comprehensive representation, screening and intaking newly identified clients, reinforcing support and development of legal strategy by identifying training resources most relevant to the issues we will face with the new administration. 8.Rapid Response Removal Defense: Become the known entity for Rapid Response Removal Defense in the City of Santa Ana, so that if any Santa Ana resident is detained by ICE, afraid to appear in immigration court or unaware of their options, they immediately think to call ImmDef. 17     City Council 13 – 34 8/19/2025 By adhering to this implementation plan and delivering the specified services outlined in Exhibit A, ImmDef will continue to provide high-quality, culturally competent representation for individuals in Santa Ana facing removal proceedings, helping to mitigate the impact of immigration detention and support the long-term success of our clients. References References required for this proposal have been completed and included in the references section. 18     City Council 13 – 35 8/19/2025 Cost Proposal 19     City Council 13 – 36 8/19/2025 Funder:City of Santa Ana Staff Name Position Category Base Annual Salary Annual Fringe (Base Annual Salary x fringe 23%)% FTE on Program Total Cecilia Palomera Case Management Associate $53,999 $12,420 20%$13,284 Riley Harrison Mailman Staff Attorney $84,000 $19,320 100%$103,320 Ming Tanigawa-Lau Staff Attorney $84,000 $19,320 55%$56,826 Edgar E. Diaz Gonzalez Paralegal Coordinator $68,905 $15,848 15%$12,713 Melissa Shepard Director $152,000 $34,960 9%$17,071 TOTAL PERSONNEL EXPENSES 199%$203,214 TOTAL % OF FTE 1.99% Expense Explanation Total Litigation Costs Mental health & Country Condition Experts $20,000 G & A Rate 12.00%$26,786 TOTAL OTPE EXPENSES $46,786 TOTAL BUDGET $250,000 Year 1 250,000$ Funder:City of Santa Ana Staff Name Position Category Base Annual Salary Annual Fringe (Base Annual Salary x fringe 23%)% FTE on Program Total Cecilia Palomera Case Management Associate $55,619 $12,792 20%$13,682 Riley Harrison Mailman Staff Attorney $86,520 $19,900 100%$106,420 Ming Tanigawa-Lau Staff Attorney $86,520 $19,900 55%$58,531 Edgar E. Diaz Gonzalez Paralegal Coordinator $70,972 $16,324 15%$13,094 Melissa Shepard Director $156,560 $36,009 9%$17,583 TOTAL PERSONNEL EXPENSES 199%$209,310 TOTAL % OF FTE 1.99% Expense Explanation Total Litigation Costs Mental health & Country Condition Experts $13,904 G & A Rate 12.00%$26,786 TOTAL OTPE EXPENSES $40,690 TOTAL BUDGET $250,000 Year 2 250,000$ Santa Ana Deportation Defense Fund Personnel Expenses Other Than Personnel Expenses (OTPE) Santa Ana Deportation Defense Fund Personnel Expenses Other Than Personnel Expenses (OTPE)     City Council 13 – 37 8/19/2025 Certifications (Attachments) 22     City Council 13 – 38 8/19/2025 CITY OF SANTA ANA Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. _________________________________________________________________________________ LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS __________________________________________________________________________________ PRINTED NAME OF AUTHORIZED AGENT TITLE __________________________________________________________________________________ SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS __________________________________________________________________________________ FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) __________________________________________________________________________________ CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT A PROPOSER’S CERTIFICATION, PROPOSAL PRICING City of Santa Ana RFP No. 24-137 Page 24 of 30 Phone: (213) 634-0999 Fax: (213) 282-3133 634 S. Spring Street, 10th Floor, Los Angeles, CA 90014 __________________________________________________________________________________ BUSINESS ADDRESS Immigrant Defenders Law Center Lindsay Toczylowski President and CEO Lindsay@immdef.org 47-4473312 12/18/2024 23     City Council 13 – 39 8/19/2025 CITY OF SANTA ANA Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City’s legal holidays), or the funds, check, draft, or proposer’s bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm________________________________________________________________________________ Signed and Printed Name: ______________________________________________________________ Title ________________________________________________________________________________ Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT C PROPOSER’S STATEMENT City of Santa Ana RFP No. 24-137 Page 26 of 30 Immigrant Defenders Law Center President and CEO Lindsay Toczylowski 12/18/2024 24     City Council 13 – 40 8/19/2025 25     City Council 13 – 41 8/19/2025 CITY OF SANTA ANA The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2)If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT E NON-LOBBYING CERTIFICATION City of Santa Ana RFP No. 24-137 Page 28 of 30 President and CEO Immigrant Defenders Law Center 12/18/2024 26     City Council 13 – 42 8/19/2025 CITY OF SANTA ANA The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1.The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2.The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3.The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4.The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5.The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1.In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2.The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract ATTACHMENT F NON-DISCRIMINATION CERTIFICATION City of Santa Ana RFP No. 24-137 Page 29 of 3027     City Council 13 – 43 8/19/2025 CITY OF SANTA ANA or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8.Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No. 24-137 Page 30 of 30 Immigrant Defenders Law Center President and CEO 12/18/2024 28     City Council 13 – 44 8/19/2025 References 29     City Council 13 – 45 8/19/2025 CITY OF SANTA ANA List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: _______ _________________Year: ______________________________________ Description of supplies, equipment, or services provided: Full scope removal defense services including representation in removal,exclusion, deportation, bond proceedings; Full scope representation for detained individuals including but not limited to bond gearings, petition for writ of habeas corpus, ICE detainer rescission request, and parole request; Limited scope representation for Asylum-only, withholding only proceedings; Other services include full and limited scope representation for Special Immigrant Juvenile Status, Post-Conviction Relief, and the representation in all services listed above for client family members _________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: Full scope removal defense services including representation in removal,exclusion, deportation, bond proceedings; Full scope representation for detained individuals including but not limited to bond gearings, petition for writ of habeas corpus, ICE detainer rescission request, and parole request; Limited scope representation for Asylum-only, withholding only proceedings; Other services include full and limited scope representation for Special Immigrant Juvenile Status, Post-Conviction Relief, and the representation in all services listed above for client family members ______________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: ATTACHMENT B REFERENCES City of Santa Ana RFP No. 24-137 Page 25 of 30 (213) 248 - 2012 (213) 200 - 2012 (562) 570 - 6782 Daniel Sharp DSharp@dcba.lacounty.gov 320 W. Temple St. Room G-10 Immigrant Defenders Law Center Immigrant Defenders Law Center Tony Viramontes 411 W. Ocean Blvd., 10th Floor Long Beach, CA 90802 Los Angeles, CA 90012 Immigrant Defenders Law Center $847,950 2023 Shaina Aber saber@acaciajustice.org 2023$107,551 30     City Council 13 – 46 8/19/2025 City of Santa Ana RFP No. 24-137 Page 25 of 30 PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: Full scope removal defense services including representation in removal,exclusion, deportation, bond proceedings; Full scope representation for detained individuals including but not limited to bond gearings, petition for writ of habeas corpus, ICE detainer rescission request, and parole request; Limited scope representation for Asylum-only, withholding only proceedings; Other services include full and limited scope representation for Special Immigrant Juvenile Status, Post-Conviction Relief, and the representation in all services listed above for client family member Tony.Viramontes@longbeach.gov $133,000 2024 31     City Council 13 – 47 8/19/2025 Community Development Agency www.santa-ana.org/cd Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth AGENDA TITLE Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25-057A) RECOMMENDED ACTION Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three-year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one-year extension. (Agreement No. A-2025-XXX) (related to Housing Authority Agenda Item No. 3) GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On April 2, 2025, staff issued a Request for Proposals (RFP # 25-057A) soliciting applications from qualified organizations to provide services coordination for transitional age youth (TAY) and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence (FYI) voucher. Specifically, the selected provider will deliver two core services: 1) housing navigation and landlord incentive services to assist the FYI voucher holder to lease a rental unit in the private market; and 2) independent living skill training and life skills support services to maintain stable housing and not return to homelessness (Exhibit 1). The RFP required that priority be given to qualifying TAY at the Santa Ana Navigation Center (‘Carnegie Homeless Shelter’). The RFP was posted on the City’s online bid management and publication system, 305 vendors were notified, and letters announcing the RFP were e-mailed to four (4) individual organizations. Responses to the RFP were accepted from April 2, 2025 until April 30, 2025.     City Council 14 – 1 8/19/2025 Agreement with Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth August 19, 2025 Page 2 5 2 7 4 The City received two (2) proposals prior to the RFP deadline. A Proposal Review Committee consisting of staff from the Housing Authority and Community Development Agency reviewed and ranked each proposal based on the following criteria as stated in the RFP: Responsiveness to RFP (25 points); Experience of Firm and Personnel (50 points); and Cost of Proposal (25 points). Below are the average scores for the proposals received from two (2) organizations based in Santa Ana: Organization Average Score Orangewood Foundation 93 Olive Crest 72 Based on the evaluation criteria, staff recommends that the City Council approve an agreement with the highest-ranked firm, Orangewood Foundation, to provide services coordination for transitional age youth and former foster youth beginning August 19, 2025 through August 18, 2028 (Exhibit 2). With more than four decades of experience serving TAY and former foster youth in Santa Ana, the Orangewood Foundation (Orangewood) has extensive organizational capacity, a highly trained and trauma- informed team, and a deep understanding of youth-specific barriers to housing retention. Olive Crest was not selected primarily because they did not have any experience working with FYI housing vouchers from our Housing Authority. Furthermore, if the City and Housing Authority were to contract with both organizations, it would limit the overall impact of these funds to meet the specific needs of the City and Housing Authority. The total cost of the agreement with Orangewood over a three-year period is not to exceed $632,839. The funding is comprised of $587,839 in Homeless Housing, Assistance, and Prevention Program (HHAP) funds from the State of California and $45,000 in FYI administrative fees from the Department of Housing and Urban Development (HUD). The following two sections provide more details on the agreement with the Orangewood Foundation and the two sources of funds used to pay for this agreement. Background on Agreement with the Orangewood Foundation Under the agreement, Orangewood will provide housing-focused support services to assist TAY and former foster youth, aged 18 through 24, who are experiencing or at risk of homelessness. These youth will have an FYI housing voucher from the Santa Ana Housing Authority and require individualized assistance to successfully lease and retain rental housing in the private market. Orangewood has an established relationship with the Santa Ana Housing Authority and has already assisted many FYI voucher holders in leasing up and retaining their housing over the last five years. Orangewood will deliver two primary services: (1) housing navigation and landlord engagement, and (2) independent living skills and case management support. Housing navigation includes short-term housing placements (hotel accommodations), assisting youth with locating available units, submitting rental applications, and working with     City Council 14 – 2 8/19/2025 Agreement with Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth August 19, 2025 Page 3 5 2 7 4 landlords to reduce barriers to lease-up. To do this, Orangewood will subcontract with WelcomeHome OC, a housing navigation and landlord incentive program operated by United to End Homelessness and Orange County United Way, which recruits landlords and provides housing navigation services across Orange County. Under the Agreement, annually, Orangewood is anticipated to serve a minimum of six (6) TAY households per year with short-term housing placements and 25 TAY households with FYI vouchers per year with housing navigation and landlord engagement. Once FYI voucher holders are successfully housed, Orangewood will deliver ongoing independent living skills and wraparound case management to help youth attain and maintain stable housing. These services include household furnishings, rent payments, car repairs, other emergency expenses, budgeting, employment readiness, transportation planning, conflict resolution, and connection to physical and behavioral health services. Orangewood is anticipated to serve a minimum of 28 TAY households per year with independent living skills and case management support. The agreement prioritizes youth residing at the Santa Ana Navigation Center and ensures a coordinated, responsive system of support in collaboration with the City and the Housing Authority. Background on Funding Sources The total cost of the three-year agreement with Orangewood is not to exceed $632,839. This amount will be fully funded through non-City sources: $587,839 from the State of California’s HHAP Round 5 program and $45,000 from HUD under the FYI program’s Special Fee Set-Aside funds. The City is responsible for administering the $587,839 in HHAP Round 5 funds, and the Housing Authority is responsible for administering the $45,000 in FYI program Special Fee Set-Aside funds, ensuring that both funding sources are used in accordance with applicable state and federal requirements. Staff are combining and braiding these two funding sources together under this Agreement to maximize their impact for TAY with FYI vouchers from the Housing Authority. In this arrangement, the $587,839 in HHAP Round 5 funds leverages the Housing Authority’s FYI vouchers, while the $45,000 in FYI Special Fee Set-Aside funds supplements and enhances the HHAP-funded services restricted for TAY. Additional details on each funding source is provided below. The HHAP Round 5 (HHAP-5) funds are flexible block grant dollars administered by the California Interagency Council on Homelessness to support cities, counties, and Continuums of Care to reduce and end homelessness. HHAP-5 grantees must set aside at least 10% of the grant allocation for services for homeless youth. Homeless youth is defined as unaccompanied youth between ages 12- and 24-years old experiencing homelessness, including pregnant and parenting youth (the FYI voucher program can only serve youth ages 18 to 24). On March 18, 2025, the City Council recognized the City’s HHAP-5 agreement with the State (Agreement No. 24-HHAP- 10007) that authorized $5.87 million in funding. The City intends to spend $3.8 million for shelter services for homeless, $979,066 for outreach and engagement, and the City is allocating 10% for this youth set-aside requirement ($587,839) from the $687,839 allocated for services coordination. The agreement with Orangewood is consistent with     City Council 14 – 3 8/19/2025 Agreement with Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth August 19, 2025 Page 4 5 2 7 4 the City’s HHAP-5 funding plan and supports allowable uses including housing navigation, landlord engagement, and services for homeless youth populations. The FYI program’s Special Fee Set-Aside funds are a one-time award made available by HUD in 2022 to support additional administrative costs associated with full FYI voucher utilization. These funds are intended to ensure that Public Housing Authorities can provide adequate support for youth served under the FYI program and achieve full (100%) FYI voucher utilization. By braiding these two state and federal funding sources together, the City is able to maximize program flexibility and service delivery for TAY and former foster youth in Santa Ana without incurring any General Fund costs. FISCAL IMPACT Funds in the amount of $587,839 were available in the FY 2024-25 budget under the HHAP-5 Payment to Subagent account (no. 12218719-69135). A proposed carryover of unspent funds will be presented for City Council consideration to FY 2025-26 and future fiscal years. The table below provides an estimate; however, actual costs may vary depending on the number of vouchers awarded to youth clients and the level of services provided. The remaining balance of $45,000 is funded through the Housing Authority’s Special Fee Set-Aside funds from the FYI program for a total not-to-exceed amount of $632,839. This agreement requires approval from both the City and the Housing Authority; therefore, it appears separately on the August 19, 2025 regular City Council and Housing Authority agendas for formal approval. Fiscal Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 2025-26 12218719- 69135 Emergency and Health Grants HHAP 5 – Payment to Subagent $249,759 FY 2026-27 12218719- 69135 Emergency and Health Grants HHAP 5 – Payment to Subagent $249,759 FY 2027-28 12218719- 69135 Emergency and Health Grants HHAP 5 – Payment to Subagent $88,321 Total $587,839 EXHIBITS 1. RFP for Services Coordination for Transitional Age Youth and Former Foster Youth 2. Agreement with Orangewood Foundation and the Housing Authority of the City of Santa Ana Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager    City Council 14 – 4 8/19/2025 REQUEST FOR PROPOSALS NO. 25-057A FOR SERVICES COORDINATION FOR TRANSITIONAL AGE YOUTH AND FORMER FOSTER YOUTH CITY OF SANTA ANA BID CONTACT: Jacques Lam JLam@santa-ana.org KEY RFP DATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Proposers. Issue Date: Wednesday, April 2, 2025 Deadline for Questions: Tuesday, April 15, 2025, 4:00 P.M. Proposal Due Date: Wednesday, April 30, 2025, 4:00 P.M. EXHIBIT 1     City Council 14 – 5 8/19/2025 TABLE OF CONTENTS I. CITY BACKGROUND .................................................................................................................. 3 II. OVERVIEW OF PROJECT .......................................................................................................... 3 IV. TERM OF AGREEMENT ............................................................................................................. 4 V. MINIMUM QUALIFICATIONS ...................................................................................................... 4 VI. RESPONSE TO RFP .................................................................................................................. 4 VII. CERTIFICATIONS (ATTACHMENTS) ......................................................................................... 8 VIII. REFERENCES ............................................................................................................................ 8 IX. MINIMUM SCOPE AND LIMIT OF INSURANCE ......................................................................... 9 X. SELECTION PROCEDURES & CRITERIA ................................................................................. 9 XI. WITHDRAWALS........................................................................................................................ 10 XII. GENERAL TERMS AND CONDITIONS .................................................................................... 10 XIV. AWARD OF AGREEMENT ........................................................................................................ 15 XV. IMPLEMENTATION ................................................................................................................... 15 EXHIBITS Exhibits provided herein for Proposers’ reference only. EXHIBIT I – SCOPE OF SERVICES EXHIBIT II – SAMPLE AGREEMENT EXHIBIT III – FEDERAL REGULATIONS ATTACHMENTS A PROPOSER’S CERTIFICATION, PROPOSAL ITEM PRICING B REFERENCES C PROPOSER’S STATEMENT D NON-COLLUSION AFFIDAVIT E NON-LOBBYING CERTIFICATION F NON-DISCRIMINATION CERTIFICATION G SAM.GOV UEI VERIFICATION H CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INEGIBILITY AND VOLUNTARY EXCLUSION EXHIBIT 1     City Council 14 – 6 8/19/2025 I. BACKGROUND The Housing Authority of the City of Santa Ana (SAHA) is a medium-sized Public Housing Authority located in Santa Ana, California and is funded by the U.S. Department of Housing and Urban Development (HUD). SAHA has 19 full-time employees and manages over 3,142 Housing Choice Vouchers (Section 8), including 100 Foster Youth to Independence Vouchers. SAHA provides rental assistance in the form of Housing Choice Vouchers (HCV) Project Based Vouchers, Mainstream Vouchers, Foster Youth to Independence Vouchers, and Veterans Affairs Supportive Housing vouchers. These vouchers enable Housing Authority participants to rent from property owners in the private market. The Authority’s funding is fully dependent on HUD. HUD’s funding is dependent on annual appropriations from Congress. For more information, please visit https://www.santa-ana.org/departments/housing-authority/ II. OVERVIEW OF PROJECT The Housing Authority of the City of Santa Ana (SAHA) is seeking proposals from qualified organizations (Proposers) to provide services coordination for transitional-aged youth (TAY) and former foster youth, aged 18-24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence (FYI) voucher. Only FYI voucher holders are eligible for assistance. Priority shall be given to qualifying TAY youth at the Santa Ana Navigation Center (“Carnegie Homeless Shelter”). This agreement will leverage Homeless Housing, Assistance, and Prevention Program (HHAP) Round 5 funding and FYI voucher funding to assist FYI voucher holders to lease a rental unit in the private market, and equip participants with the skills necessary to achieve self-sufficiency, maintain stable housing, and prevent future episodes of homelessness. Specifically, the selected provider will deliver two core services: 1) housing navigation and landlord incentive services to assist the FYI voucher holder to lease a rental unit in the private market; and 2) independent living skills training and life skills supportive services to maintain stable housing and not return to homelessness. The housing navigation and landlord incentive services will include but not be limited to housing search assistance, security deposit/utility deposit/rental application/holding fees assistance, landlord recruitment and outreach, landlord incentive and/or retention payments, moving expenses (including move-in fees and deposits), tenant-readiness services, essential household items, and renter’s insurance. The independent living skills training and life skills supportive services will include but not be limited to case management, financial literacy, educational attainment, workforce development, and housing stability strategies. These services will be designed to meet the unique needs of TAY and former foster youth who have been matched with a FYI voucher while fostering long-term stability and self-reliance. See EXHIBIT I for complete Scope of Services. The term “Vendor”, “Proposer”, “Consultant”, “Firm”, and “Contractor” shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP). EXHIBIT 1     City Council 14 – 7 8/19/2025 III. TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of three (3) years or until the funding is depleted. The Housing Authority / City of Santa Ana (the “City”) may, at its discretion, extend the agreement with the same or more limited scope of required services for one (1) additional year, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed four (4) years. Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period. Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required. IV. MINIMUM QUALIFICATIONS 1) Proposer must have a contract for services with the Orange County Social Services Agency (OCSSA) or have an agreement in place with an organization that has a contract with the OCSSA. 2) Contractor must have been in business continuously for the most recent five (5) years prior to the date of this RFP. Minimum three (3) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP. V. RESPONSE TO RFP A. SUBMITTAL INSTRUCTIONS It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City’s Bid Management System, PlanetBids. No other form of submittal will be accepted. PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at: https://vendors.planetbids.com/portal/20137/portal-home. Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992- 1771. Questions of an operational nature may be directed to the City’s assigned Buyer. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. EXHIBIT 1     City Council 14 – 8 8/19/2025 All notifications, updates and addenda will be posted online on PlanetBids at https://vendors.planetbids.com/portal/20137/portal-home. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. B. COMMUNICATION / CONTACT WITH CITY STAFF Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned Purchasing Contact(s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Purchasing Contact(s). C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids.All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab. General process questions may be directed to the following: Jacques Lam Buyer Email: Jlam@santa-ana.org D. EXCEPTIONS Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or Agreement terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Should the Proposer be considered for award recommendation and progress into the negotiations phase, the requests for exceptions or modifications to the City’s terms and conditions will be discussed at that time. The City will not accept any requests after the deadline for questions and reserves the right to reject or strike any requests for exceptions or additional terms and conditions related to Agreement, RFP, and insurance and indemnification terms and conditions. E. ADDENDA Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City’s PlanetBids system, https://vendors.planetbids.com/portal/20137/portal-home. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. EXHIBIT 1     City Council 14 – 9 8/19/2025 F. UNDERSTANDING PROPOSAL It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Agreement and any other Agreement Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Agreement Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Agreement Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein. G. PROPOSAL CONTENTS Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged. 1. Statement of Qualifications (SOQ) SOQ must include a Table of Contents and be limited to a maximum of 20 pages (excluding City’s required Certifications listed in Section VI below; Proposal Cover Letter, section dividers, table of contents, front/back cover pages). The page limitation includes all appendices, attachments, and supplemental information. Additionally, SOQ must include the following: a. Cover Letter Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity. Cover Letter shall not exceed one page. Cover letter must be addressed to the following City Project Manager: Nikesha Hazel, Housing Authority Analyst Housing Authority of the City of Santa Ana 20 Civic Center Plaza, M-27 Santa Ana, CA 92701 b. Services Provided A description of proposed services to be provided and how they meet the needs of the City as described in Exhibit I – Scope of Services. c. Agreement Statement Proposal shall include a statement outlining your concurrence or reference to concerns previously submitted with any and all provisions as contained in EXHIBIT II – Sample Agreement of this RFP (if any). d. Firm and Team Experience Proposal shall include a profile of the firm’s experience including the following: EXHIBIT 1     City Council 14 – 10 8/19/2025 i. A general description of the firm, including size and number of employees working directly with the City on this agreement. Include information about the organization, along with characteristics, experience, capacity of the organization to effectively fulfill the service coordination needs for the Housing Authority of the City of Santa Ana / Santa Ana Housing Authority (“SAHA”, “Housing Authority”, the “City of Santa Ana” or the “City”). ii. Distinguishing characteristics, skills, and areas of strength. iii. Firm’s nearest address serving the City of Santa Ana and headquarters address. iv. Name and contact information of the supervising Project Manager/Principal Agent, to be assigned to the agreement. The Project Manager/Principal Agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited to an interview. v. Resumes for all key staff proposed describing relevant experience. e. Proposed Work Plan Proposal shall include a statement demonstrating the firm’s understanding of the Scope of Services. Additionally, proposed work plan shall include Proposers’: i. Anticipated approach to performing services as specified herein; ii. Suggestions or special concerns the evaluation committee should take into consideration (if any); iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables (e.g. outputs and outcomes), implementation plan, and timeline. f. References: Attachment B – References shall be submitted for similar projects performed for state and/or similar government clients. 2. Cost Proposal All Proposers are required to submit a fixed rate fee and budget with their Cost Proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a payment schedule if applicable. City reserves the right to negotiate compensation and/or payment schedule prior to award of any resulting agreement. If providing hourly rate sheets, Proposer shall not include rate ranges or averages. The City shall not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer’s cost proposal fee structure. Any language related to travel reimbursement shall be stricken from the document by the City and if not stricken, shall be deemed invalid. EXHIBIT 1     City Council 14 – 11 8/19/2025 Proposals shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City. Pricing shall remain firm for the entire initial Agreement term. Thereafter, any proposed pricing adjustment for follow-on renewal periods shall be submitted to the City Representative in writing at least ninety (90) days prior to the new Agreement term. The City reserves the right to accept, reject, or negotiate any proposed pricing adjustment not to exceed the Bureau of Labor Statistics Consumer Price Index (CPI) data as follows: Los Angeles-Long Beach-Anaheim, CA; All Urban Consumers; Not Seasonally Adjusted; annualized change comparing the most recent month’s reported data to the same month of the prior year. (This information may be found on the U.S. Department of Labor’s website at www.bls.gov.) VI. CERTIFICATIONS (ATTACHMENTS) In addition to the SOQ and Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package: • Attachment A: Proposer’s Certification and Proposal Item Pricing • Attachment B: References • Attachment C: Proposer’s Statement • Attachment D: Non-Collusion Affidavit • Attachment E: Non-Lobbying Certification • Attachment F: Non-Discrimination Certification • Attachment G: Sam.gov UEI Verification • Attachment H: Certification Regarding Debarment, Suspension, Inegibility and Voluntary Exclusion The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise. PLEASE NOTE: • All forms above must be signed by a representative of the Firm that is legally authorized to contractually bind the Proposer. • City will not waive notarization requirement when applicable on any of the required attachments. VII. REFERENCES Contractor shall provide three (3) references from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names and telephone numbers. Use ATTACHMENT B – References. The respondent grants permission for the City to contact any individuals listed as references. City may disqualify a Proposer if: • References fail to substantiate Proposer’s description of services and deliverables provided; or EXHIBIT 1     City Council 14 – 12 8/19/2025 • References fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or • City is unable to reach the point of contact with reasonable effort. It is the Proposer’s responsibility to inform the point of contact(s) of normal City working hours. VIII. MINIMUM SCOPE AND LIMIT OF INSURANCE See Exhibit II – Sample Agreement IX. SELECTION PROCEDURES & CRITERIA A. The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below. B. Proposers will be ranked by the review committee based on the following criteria: C. Rankings: A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the Agreement to any proposer(s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above. CATEGORY POINTS Responsiveness to RFP • Proposal’s compliance with the requirements of this RFP. • Scope of Services offered including ability to provide optional services. • The value to any new and/or innovative product or service suggestions or other new ideas and enhancements. 25 Experience of Firm and Personnel • The experience, resources, and qualifications of the firm and individuals assigned to this account, including manager, supervisor and assigned staff. 50 Cost of Proposal • Price of proposed services 25 References • References that are similar in size and project scope to the City. Pass/Fail TOTAL POSSIBLE SCORE (Before interviews – if held) 100 Interviews • The City reserves the right to conduct interviews with the highest-rated firm(s). In the event the City does perform an interview process, the following is the maximum number of additive points that may be applied to the proposal score. 20 EXHIBIT 1     City Council 14 – 13 8/19/2025 D. Interviews: The review committee may invite the Proposers to interview. If invited to interview, Proposers must be prepared to include key personnel in the interview and/or presentation. The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into an Agreement without holding interviews, or further discussions. E. Selection: The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. If proposal fails to satisfy any requirements outlined in this RFP, it may be considered non-responsive and may be rejected. The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend the qualified Proposers to the City Council or City Manager for award of Agreement, as appropriate. X. WITHDRAWALS Proposers are responsible for verifying all prices and information before submitting a proposal. Prior to the proposal due date, the Proposer or Proposer’s representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible. XI. GENERAL TERMS AND CONDITIONS A. AMERICANS WITH DISABILITIES ACT The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 (“ADA”), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any Agreement entered into by the awarded Contractor (or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph. B. CITY BUSINESS LICENSE The selected Proposer must obtain a City of Santa Ana Business License prior to the execution of an Agreement and must provide a copy to the Buyer assigned to this RFP. The awarded party shall maintain a current business license throughout the term of the resulting Agreement. The procedure to obtain a City of Santa Ana Business License is available by contacting the Finance and Management Services Agency, Business Tax Office at (714) 647- 5447 or on the City’s website: www.santa-ana.org C. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. D. CONFLICT OF INTEREST Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to EXHIBIT 1     City Council 14 – 14 8/19/2025 the Contractor; the Contractor’s employees, agents, and Subcontractors associated with accomplishing work and services hereunder. The Contractor’s efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City. Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. No person, firm, or subsidiary thereof who has been awarded this Agreement may be awarded an Agreement for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Agreement. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Agreement. E. CONTRACTOR’S EXPENSE Pre-Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal Agreement. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre-contractual expenses are not to be included in the cost proposal. Pre-contractual expenses include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre-proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the Agreement. Other Expenses: The Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, overhead, travel, and parking while on City sites during the performance of work and services under this Agreement. F. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL Except as formally approved by the City, the key personnel identified in Contractor’s proposal shall be the individuals who will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor’s Project Manager and key personnel under the awarded Agreement. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded Agreement. The City shall review and approve the appointment of the replacement for the Contractor’s personnel. Said approval shall not be unreasonably withheld. Standards of Conduct: Contractor’s personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, community members, other team members and staff within the City. G. COST PROPOSAL The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Cost Proposal in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal. EXHIBIT 1     City Council 14 – 15 8/19/2025 H. DATA RETENTION Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City. All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded Agreement will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Agreement without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the Agreement. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. I. DRUG-FREE WORKPLACE The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Contractor may be ineligible for award of any future City Agreements. J. EXAMINATION Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required by this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City’s objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated. Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager’s attention as soon as possible so that corrective addenda may be furnished to prospective Proposers. Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this Agreement, may be rejected. K. EXECUTION OF AGREEMENT Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II – Sample Agreement of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP or approval by City Council, whichever comes later, the City reserves the right to disqualify them without any further obligation L. FEDERAL GRANT CONTRACT PROVISIONS Proposer must agree to the federal contract provisions outlined in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR Part 200.326. These provisions will become part of the agreement resulting from this bid. EXHIBIT 1     City Council 14 – 16 8/19/2025 M. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the Agreement on the last day of the current fiscal period without penalty or expense to the City. The City’s fiscal period is July 1st through June 30th. N. INDEPENDENT CONTRACTOR Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City. Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers’ compensation or other fringe benefits of any kind through City. O. JOINT OFFERS/SUBCONSULTANTS Where two or more Proposers desire to submit a single proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm, also known as the prime, and not with multiple firms doing business as a joint venture. Should the use of sub-consultants be offered, the Proposer shall provide the same assurances of competence for the sub-consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub-consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer. The proposer is responsible for all the actions taken by their sub-contractor. The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors. P. LITIGATION STATUS Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. Q. NEGOTIATIONS The City reserves the right to negotiate final Agreement terms with any Proposer selected. The Agreement between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed Agreement, the RFP, any modifications and clarifications to the awarded Contractor’s proposal, and the awarded Contractor’s proposal. Specific exceptions to this general rule may be noted in the final executed Agreement. Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded EXHIBIT 1     City Council 14 – 17 8/19/2025 successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP. R. NON-PAYMENTS Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach. S. OWNERSHIP OF DOCUMENTS The City has permanent ownership of all directly connected and derivative materials produced under this Agreement by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City. T. PARKING The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City. U. PROFESSIONAL STANDARDS Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City’s Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee. Contractor acknowledges that City locations consist of public-use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel. V. PROJECT MANAGER The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. W. PROPOSAL VALIDITY Services, pricing, and warranties indicated in a Proposer’s Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal. X. PUBLIC AGENCIES Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Agreement, subject to Contractor’s acceptance. The City is not liable or responsible for any obligations related to a subsequent Agreement between Contractor and another public agency. Y. PUBLIC RECORDS Proposals will become public record after the award of an Agreement unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any EXHIBIT 1     City Council 14 – 18 8/19/2025 information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. Z. SUBCONTRACTORS Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read and will agree to abide by the awarded Contractor’s obligations. Any Subcontractor proposed after award of Agreement must be approved by the City before commencement of work. The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non-performance of any or all Subcontractors. XII. AWARD OF AGREEMENT Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final Agreement terms. A. EXECUTION OF AGREEMENT A sample, standard agreement is included as EXHIBIT II Sample Agreement of this RFP. “Proposer” will hereinafter be referred to as “Consultant” or “Contractor” in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, insurance documents and contents of the payment information packet have been received and approved. XIII. IMPLEMENTATION A. KICK-OFF MEETINGS The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling. EXHIBIT 1     City Council 14 – 19 8/19/2025 Services Coordination for Transitional Age Youth and Former Foster Youth An organization who is awarded a contract from responding to this RFP will have a scope of work that is reflective of what is described here and in their RFP proposal, agreed upon and finalized with the Housing Authority of the City of Santa Ana. A. Key Objectives 1. Provide housing navigation and landlord incentive services to assist the Foster Youth to Independence (FYI) voucher holder to lease a rental unit in the private market. 2. After the FYI voucher holder leases a rental unit, provide independent living skills training and life skills supportive services to maintain stable housing and not return to homelessness including: a. Empower youth with practical skills for independent living in their rental unit. b. Foster personal growth, self-advocacy, and community engagement. c. Support participants in achieving educational and employment goals. B. Housing Navigation and Landlord Incentive Services Required The selected provider will be responsible for delivering the following services, including but not limited to: 1. Housing Search Assistance: a. Housing search assistance is a broad term which may include many activities such as but not limited to: i. Helping a family identify and visit potentially available units during their housing search, ii. Helping to find a unit that meets the household’s disability-related needs, P iii. Providing transportation and directions, iv. Assisting with the completion of rental applications and PHA forms, and v. Helping to expedite the FYI leasing process for the family. 2. Security Deposit/Utility Deposit/Rental Application/Holding Fees: a. Application fees/non-refundable administrative or processing fees/refundable application deposit assistance: The selected provider may choose to assist the family with some or all these expenses. b. Holding fees: It is not uncommon for an owner to request a holding fee that is rolled into the security deposit after an application is accepted but before a lease is signed. i. The selected provider may cover part or all of the holding fee for units where the fee is required by the owner after a tenant’s application has been accepted but before the lease signing. ii. The provider and owner must agree how the holding fee gets rolled into the deposit, and under what conditions the fee will be returned. iii. In general, owners need to accept responsibility for making needed repairs to a unit required by the initial housing quality standards (HQS) inspections and can only keep the holding fee if the client is at fault for not entering into a lease. c. Security deposit assistance: The selected provider may provide security deposit assistance for the family. i. The amount of the security deposit assistance may not exceed the lesser of two months’ rent to owner, the maximum security deposit allowed under EXHIBIT I SCOPE OF SERVICES EXHIBIT 1     City Council 14 – 20 8/19/2025 applicable state and/or local law, or the actual security deposit required by the owner. ii. The provider may place conditions on the security deposit assistance, such as requiring the owner or family to return the security deposit assistance to the provider at the end of the family’s tenancy (less any amounts retained by the owner in accordance with the lease). iii. Security deposit assistance returned to provider must be used for the same or other eligible uses. d. Utility deposit assistance/utility arrears: The selected provider may provide utility deposit assistance for some or all of the family’s utility deposit expenses. i. Assistance can be provided for deposits (including connection fees) required for the utilities to be supplied by the tenant under the lease. In addition, some families may have large balances with gas, electric, water, sewer, or trash companies that will make it difficult if not impossible to establish services for tenant-supplied utilities. ii. The selected provider may also provide the family with assistance to help address these utility arrears to facilitate leasing. iii. Utility deposit assistance that is returned to the provider must be used for the same or other eligible uses. 3. Landlord Incentive Services: a. Owner recruitment and outreach: The selected provider may conduct owner recruitment and outreach. i. In addition to traditional owner recruitment and outreach, activities may include providing enhanced customer service, and offering owner incentive and/or retention payments b. Owner incentive and/or retention payments: The selected provider may make incentive or retention payments to owners that agree to initially lease their unit to an FYI voucher holder. i. The selected provider may design the owner incentive payment to meet its specific needs (such as, for example, limiting the incentive payments to new owners or owners in high opportunity neighborhoods, or structuring all or part of the payment as a damages or unpaid rent mitigation fund, where the owner receives the mitigation payment only if the security deposit is insufficient to cover damages and other amounts owed under the lease). ii. The selected provider may condition the offer of the owner incentive payment on the owner’s agreement to abide by certain terms and conditions. For example, the selected provider could require the owner to agree to contact and work with the family’s case manager or other intervention services should lease violations or other tenant-related issues arise during the assisted tenancy before taking action to evict the tenant. 4. Other Activities: a. Moving expenses (including move-in fees and deposits): The selected provider may provide assistance for some or all of the family’s reasonable moving expenses when they initially lease a unit with their FYI voucher. b. Tenant-readiness services: The selected provider may help create customized plans to address or mitigate barriers that individual families may face in renting a unit with an FYI voucher, such as negative credit, lack of credit, negative rental or utility history, or to connect the family to other community resources that can assist with rental arrears. EXHIBIT 1     City Council 14 – 21 8/19/2025 c. Essential household items: The selected provider may assist the family with some or all of the costs of acquiring essential household items (e.g., tableware, bedding, etc.). d. Renter’s insurance if required by the lease: The selected provider may assist the family with some or all of the cost of renter’s insurance, but only in cases where the purchase of renter’s insurance is a condition of the lease. C. Independent Living Skills Training and Life Skills Supportive Services Required The selected provider will be responsible for delivering the following services, including but not limited to: 1. Independent Living Skills Training: a. Household Management: Training on meal planning, cooking, cleaning, laundry, and home safety. b. Financial Literacy: Budgeting, banking, bill payment, credit management, and savings strategies. c. Personal Care and Health Management: Hygiene, grooming, dressing skills, and health maintenance. d. Time Management and Organization e. Transportation Skills: Guidance on using public transportation, route planning, and obtaining driver’s licenses when applicable. 2. Life Skills Development: a. Employment Preparation: Career exploration, resume writing, job search strategies, interview preparation, and workplace etiquette. b. Educational Support: Assistance with GED preparation, college applications, financial aid navigation, and vocational training opportunities. c. Self-Advocacy: Decision-making skills, problem solving techniques, and accessing community resources. d. Social Skills: Training to build healthy relationships and community connections. e. Workshops: Organize and conduct regular workshops on various life skills topics such as communication skills, conflict resolution, stress management, and healthy relationships. 3. Comprehensive Case Management Services: a. Conduct initial assessments to identify individual needs and goals. b. Develop personalized service plans. c. Provide ongoing support and regular check-ins to ensure goal achievement. d. Coordination with local agencies for additional support services as needed. e. Work with participants to create comprehensive self-sufficiency plans. f. Assist in setting and achieving goals related to housing, education, and career. D. Reports 1. Contractor shall submit a Quarterly Homeless Housing, Assistance, and Prevention Program (HHAP) Funds Report to the Housing Authority Coordinator thirty (30) days following the end of each quarter as listed below: Quarter Due Dates Quarter 1: July 1, 2025 – September 30, 2025 October 31, 2025 Quarter 2: October 1, 2025 – December 31, 2025 January 31, 2026 Quarter 3: January 1, 2026 – March 30, 2026 April 30, 2026 Quarter 4: April 1, 2026 – June 30, 2026 July 31, 2026 Quarter 1: July 1, 2026 – September 30, 2026 October 31, 2026 EXHIBIT 1     City Council 14 – 22 8/19/2025 Quarter 2: October 1, 2026 – December 31, 2026 January 31, 2027 Quarter 3: January 1, 2027 – March 30, 2027 April 30, 2027 Quarter 4: April 1, 2027 – June 30, 2027 July 31, 2027 Quarter 1: July 1, 2027 – September 30, 2027 October 31, 2027 Quarter 2: October 1, 2027 – December 31, 2027 January 31, 2028 Quarter 3: January 1, 2028 – March 30, 2028 April 30, 20278 Quarter 4: April 1, 2028 – June 30, 2028 July 31, 2028 2.Contractor shall provide a Quarterly HHAP Funds Report to mhodson@santa-ana.org that includes the following information: a.Specific uses and expenditures of any HHAP funds broken out by eligible uses listed; b.The number of homeless individuals served; c.The type of housing assistance provided, broken out by the number of individuals; and d.Outcome data for individual served including the type of housing that an individual exited to, the percent of successful housing exits, and exit types for unsuccessful housing exits. E.Additional Reporting Requirements 1.All service outcome data shall be entered and tracked in the Homeless Management Information System (HMIS) 2.Monthly financial reports detailing funds obligated and expended 3.Annual comprehensive report on program achievements, challenges, and financial summary F.Timeline The program is expected to run for 3 years, from July 1, 2025 to June 30, 2028 or until funds are depleted, with the option for a one-year extension. The selected provider will be expected to start services within 6 weeks of contract award and approval by City Council, whichever comes later. Regular updates will be required as per the reporting schedule outlined in the contract. G.Compensation Contractor shall be compensated for the services provided under this Agreement on a cost reimbursement basis as follows: •The maximum amount for this Agreement for the period of July 1, 2025, through June 30, 2028 shall not exceed $632,839. EXHIBIT 1     City Council 14 – 23 8/19/2025 CONSULTANT AGREEMENT CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this day of , 20__ by and between ___________________________________________________________, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The City desires to retain a Consultant having special skill and knowledge in the field of: B.Consultant represents that Consultant is able and willing to provide such services to the City. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $632,839. b.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3.TERM This Agreement shall commence on [enter a Start Date or “the date first written above”] for a three (3) year term with the option for the City to grant up to a one (1)-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4.INDEPENDENT CONTRACTOR EXHIBIT II SAMPLE AGREEMENT EXHIBIT 1     City Council 14 – 24 8/19/2025 Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • 2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. 3. Workers’ Compensation (W/C): as required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. EXHIBIT 1     City Council 14 – 25 8/19/2025 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION EXHIBIT 1     City Council 14 – 26 8/19/2025 Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. EXHIBIT 1     City Council 14 – 27 8/19/2025 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. EXHIBIT 1     City Council 14 – 28 8/19/2025 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, ------- Agency City of Santa Ana 20 Civic Center Plaza (M-xx) P.O. Box 1988 Santa Ana, California 92702 Fax: To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. First & Last Name Title Consultant Firm Name Address City, State, Zip Fax: EXHIBIT 1     City Council 14 – 29 8/19/2025 b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement. c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Assistant City Attorney Tax ID# RECOMMENDED FOR APPROVAL: Executive Director [INSERT] Agency SAMPLE ONLY (name) (title) EXHIBIT 1     City Council 14 – 30 8/19/2025 Federal Regulations – Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. c. Audit Records - W ith respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports - Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying - Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer EXHIBIT III FEDERAL REGULATIONS EXHIBIT 1     City Council 14 – 31 8/19/2025 or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. l. Copeland Anti-Kickback Act - Recipient will comply, and all its contractors and subcontractors (or subrecipients) shall comply, with all requirements of the Copeland “Anti-Kickback” Act (30 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. (1) Contractor – Contractors shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. (2) Subcontracts – Contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. (3) Breach – A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. m. Davis-Bacon Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. EXHIBIT 1     City Council 14 – 32 8/19/2025 Contractors are required to pay wages to laborers and mechanics at a rate no less than the prevailing wages specified in a wage determination made by the Secretary of Labor. Additionally, contractors are required to pay wages not less than once a week. n. Work Hours and Safety - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air Act (42 U.S.C. 7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as applicable. p. Energy and Conservation - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights - Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. s. Copyright - Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and City’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights. t. Telecommunications (2 CFR 200.216) - Recipient will comply with FEMA Policy 405-143- 1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunication Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is: EXHIBIT 1     City Council 14 – 33 8/19/2025 (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services provided by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. u. Domestic preferences for procurements (2 CFR 200.322) - Recipient agrees that as appropriate and to the extent consistent with law, it will, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). This requirement must be included in all subawards including all contracts and purchase orders for work or products under this award. For purposes of this provision: “produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; and “manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. v. Equal Employment in Construction Contracts - Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. EXHIBIT 1     City Council 14 – 34 8/19/2025 (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. FOR PROPOSERS’ REFERENCE ONLY EXHIBIT 1     City Council 14 – 35 8/19/2025 Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. __________________________________________________________________________________ LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS __________________________________________________________________________________ BUSINESS ADDRESS __________________________________________________________________________________ PRINTED NAME OF AUTHORIZED AGENT TITLE __________________________________________________________________________________ SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS __________________________________________________________________________________ FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) __________________________________________________________________________________ CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT A PROPOSER’S CERTIFICATION, PROPOSAL PRICING EXHIBIT 1     City Council 14 – 36 8/19/2025 List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: __________________________________________________________________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: __________________________________________________________________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT B REFERENCES EXHIBIT 1     City Council 14 – 37 8/19/2025 Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City’s legal holidays), or the funds, check, draft, or proposer’s bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm________________________________________________________________________________ Signed and Printed Name: ______________________________________________________________ Title ________________________________________________________________________________ Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT C PROPOSER’S STATEMENT EXHIBIT 1     City Council 14 – 38 8/19/2025 (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed____________________________________________________________________________ State of ________, County of __________________________________________________________ Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by ________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. ________________________ Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT D NON-COLLUSION AFFIDAVIT EXHIBIT 1     City Council 14 – 39 8/19/2025 The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT E NON-LOBBYING CERTIFICATION EXHIBIT 1     City Council 14 – 40 8/19/2025 The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract ATTACHMENT F NON-DISCRIMINATION CERTIFICATION EXHIBIT 1     City Council 14 – 41 8/19/2025 or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. EXHIBIT 1     City Council 14 – 42 8/19/2025 On April 4, 2022, the federal government stopped using the DUNS Number to uniquely identify entities. Now, entities doing business with the federal government use the Unique Entity ID created in SAM.gov. They no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov UEI and registration status. Please attach your entity’s registration from SAM.gov, including UEI and active registration status. Proposer’s UEI:_______________________________________________ SAM.gov Registration Expiration Date:_____________________________ THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT G SAM.GOV UEI VERIFICATION City of Santa Ana RFP No. 25-057A Page 39 of 41 EXHIBIT 1     City Council 14 – 43 8/19/2025 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, as amended, Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register (Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification) 1.Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a) or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a); and d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant Name and Title of Official Authorized to Certify On Behalf of the Consultant _______________________________________ Date ATTACHMENT H CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSIONEXHIBIT 1     City Council 14 – 44 8/19/2025 INSTRUCTION FOR CERTIFICATION 1.By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2.The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3.The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4.The terms “covered transaction”, “debarment”, “suspension”, “disqualified,” “ineligible”, “lower tier covered transaction”, “participant”, “person”, “primary covered transaction”, “principal”, “proposal”, and “voluntarily excluded”, as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5.The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, disqualified, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6.The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title “Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction” unless it knows that the certification is erroneous. 7.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8.Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. ATTACHMENT H City of Santa Ana RFP No. 25-057A Page 41 of 41 ATTACHMENT H CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSIONEXHIBIT 1     City Council 14 – 45 8/19/2025 Page 1 of 10 #2076148v2 HHAP SUBCONTRACTOR AGREEMENT FOR SERVICES COORDINATION FOR TRANSITIIONAL AGE YOUTH AND FORMER FOSTER YOUTH BETWEEN ORANGEWOOD FOUNDATION, THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA, AND THE CITY OF SANTA ANA THIS AGREEMENT (“HHAP Agreement” or “Agreement”) is made and entered into on this 19th day of August, 2025 by and between Orangewood Foundation, a California nonprofit corporation (“Subcontractor”), the Housing Authority of the City of Santa Ana, a public body, corporate and politic (“Housing Authority”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). The Housing Authority and City shall collectively be referred to as “Contractor.” Subcontractor, Housing Authority and City shall be referred to individually as “Party” and collectively as “Parties.” RECITALS A.The State of California established the Homeless Housing, Assistance, and Prevention Program (“HHAP” or “Program”) pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code. (Amended by Stats. 2021, Ch. 111, Sec. 4 (AB 140) Effective July 19, 2021.) The Program is administered by the California Interagency Council on Homelessness (“Cal ICH”) in the Business, Consumer Services and Housing Agency. HHAP provides flexible block grant funds to Continuums of Care, large cities and counties to build on the regional coordination created through previous Cal ICH grant funding and support local jurisdictions in their unified regional responses to reduce and end homelessness. B.The City is the recipient of HHAP-5 funds from the State of California. In 2024, the City entered into an agreement with the State of California, Agreement Number 24-HHAP- 10007 receiving and recognizing $5,878,393.38 in HHAP-5 grant funds to be used by the City to address immediate homeless challenges (collectively, “State HHAP-5 Contract”). A true and correct copy of the State HHAP-5 Contract is attached hereto as Exhibit A and incorporated herein by this reference. C.The Housing Authority is the recipient of Foster Youth to Independence (“FYI”) Calendar Year (“CY”) 2022 Special Fee Set-Aside funds from the United States Department of Housing and Urban Development (“HUD”). In 2023, HUD notified the Housing Authority that funds had been obligated for CY 2022 HCV Program administrative fee set-aside Special Fees as a one-time award under Funding Increment Number CA093AF0161. FYI CY 2022 Special Fees may be used to support necessary, additional administrative expenses incurred to achieve full (100%) FYI voucher utilization as outlined in PIH Notice 2022-14, “Implementation of the Federal Fiscal Year 2022 Funding Provisions for the Housing Choice Voucher Program”. A true and correct copy of the HUD Obligation Letter is attached hereto as Exhibit B and incorporated herein by this reference. D.The Housing Authority and City intends to braid, blend, combine and leverage the FYI CY 2022 Special Fees from HUD and HHAP-5 funds from the State of California to provide EXHIBIT 2     City Council 14 – 46 8/19/2025 Page 2 of 10 #2076148v2 services coordination for eligible Transitional Age Youth and Former Foster Youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a FYI voucher. E. On April 2, 2025, the Housing Authority issued Request for Proposal No. 25-057A (“RFP”), by which it sought a subcontractor to provide services coordination for Transitional Age Youth (“TAY”) and Former Foster Youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have ben matched with a Foster Youth to Independence (FYI) voucher. Specifically, the subcontractor will deliver two core services: 1) housing navigation and landlord incentive services to assist the FYI voucher holder to lease a rental unit in the private market; and 2) independent living skill training and life skills support services to maintain stable housing and not return to homelessness. Per the RFP, “Priority shall be given to qualifying TAY youth at the Santa Ana Navigation Center (‘Carnegie Homeless Shelter’).” The RFP shall be incorporated by reference as though attached hereto in full. F. Subcontractor submitted a responsive proposal to the RFP that was selected by the Contractor. Subcontractor represents that it is able and willing to provide services described in the scope of work that was included in the RFP. G. Subcontractor has been made aware of the State HHAP-5 Contract and agrees to comply with the conditions of the State HHAP-5 Contract and the applicable State requirements governing the use of HHAP-5 grant funds. H. Subcontractor has been made aware of the HUD Obligation Letter and agrees to comply with the conditions of the award as outlined in PIH Notice 2022-14, “Implementation of the Federal Fiscal Year 2022 Funding Provisions for the Housing Choice Voucher Program” and the applicable Federal requirements governing the use of FYI CY 2022 Special Fees. I. In undertaking the performance of this Agreement, Subcontractor represents that it is knowledgeable in its field and that any services performed by Subcontractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. Subcontractor also represents that it has the requisite qualifications, expertise, and experience to work within the provisions of the Program and is willing to use said HHAP grant funds and FYI Special Fees to operate within said Program. J. Contractor and Subcontractor have duly executed this HHAP Agreement for the expenditure and utilization of said HHAP and FYI funds. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the Parties agree as follows: EXHIBIT 2     City Council 14 – 47 8/19/2025 Page 3 of 10 #2076148v2 1. SCOPE OF SERVICES Subcontractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Work- Exhibit C, attached hereto and incorporated by reference. Subcontractor shall comply with all Federal requirements detailed in the Contractor’s RFP (Exhibit III), as attached hereto as Federal Regulations -Exhibit D. 2. COMPENSATION a. Contractor agrees to pay, and Subcontractor agrees to accept as total payment for its services for Contractor, the rates and charges identified Compensation - Exhibit E. The total amount to be expended during the term of this Agreement shall not exceed $632,839.00. The funding is comprised of $587,839.33 in HHAP-5 funds and $45,000 in FYI administrative fees. b. Payment by Contractor shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to Contractor accounting procedures. Contractor and Subcontractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Subcontractor agrees to execute the Contractor’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the Contractor will be authorized to deposit payments directly into Subcontractor’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by Contractor. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the Contractor to grant up to a one 1-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Subcontractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the Contractor. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the Contractor to exercise discretion or control over the professional manner in which Subcontractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Subcontractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Subcontractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to EXHIBIT 2     City Council 14 – 48 8/19/2025 Page 4 of 10 #2076148v2 employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for Contractor to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Subcontractor under this Agreement (“Documents & Data”). Subcontractor shall require all subcontractors to agree in writing that Contractor is granted a non- exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Subcontractor represents and warrants that Subcontractor has the legal right to license any and all Documents & Data. Subcontractor makes no such representation and warranty in regard to Documents & Data which were provided to Subcontractor by the Contractor. Contractor shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Contractor’s sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit F. 7. INDEMNIFICATION Subcontractor agrees to defend, and shall indemnify and hold harmless the Contractor, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Subcontractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Subcontractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the Contractor, including fees and costs for special counsel to be selected by the Contractor, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. Contractor may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Subcontractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Subcontractor. EXHIBIT 2     City Council 14 – 49 8/19/2025 Page 5 of 10 #2076148v2 8. INTELLECTUAL PROPERTY INDEMNIFICATION Subcontractor shall defend and indemnify the Contractor, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Subcontractor to the Contractor pursuant to this Agreement. 9. RECORDS Subcontractor shall keep records and invoices in connection with the work to be performed under this Agreement. Subcontractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the Contractor for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Subcontractor under this Agreement. All such records and invoices shall be clearly identifiable. Subcontractor shall allow a representative of the Contractor to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Subcontractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Subcontractor under this Agreement. 10. CONFIDENTIALITY If Subcontractor receives from the Contractor information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Subcontractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either Party by any subsidiary and/or agent of the other Party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Subcontractor disclosed in a publicly available source; (c) is in rightful possession of the Subcontractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Subcontractor without reference to information disclosed by the Contractor. 11. CONFLICT OF INTEREST CLAUSE a. Subcontractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council M ember, or any EXHIBIT 2     City Council 14 – 50 8/19/2025 Page 6 of 10 #2076148v2 appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the Contractor shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Subcontractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Subcontractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Subcontractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Subcontractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the Contractor. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Subcontractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by Contractor funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. . 12. NON-DISCRIMINATION Subcontractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Subcontractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the Contractor and Subcontractor, and supersedes any and all other agreements, oral or written, between the Parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the Contractor and by an authorized representative of Subcontractor. The Parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate EXHIBIT 2     City Council 14 – 51 8/19/2025 Page 7 of 10 #2076148v2 Subcontractor or the Contractor. Each Party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any Party, or anyone acting on behalf of any Party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Subcontractor, Subcontractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the Contractor and any such assignment, transfer, delegation or subcontract without the Contractor's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the Contractor’s ability to have any of the services which are the subject to this Agreement performed by Contractor personnel or by other Subcontractors retained by Contractor. 15. TERMINATION This Agreement may be terminated by the Contractor upon thirty (30) days written notice of termination. In such event, Subcontractor shall be entitled to receive and the Contractor shall pay Subcontractor compensation for all services performed by Subcontractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Subcontractor to deliver to the Contractor all work product(s) completed as of such date, and in such case such work product shall be the property of the Contractor unless prohibited by law, and Subcontractor consents to the Contractor's use thereof for such purposes as the Contractor deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the Party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. All Parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. EXHIBIT 2     City Council 14 – 52 8/19/2025 Page 8 of 10 #2076148v2 18. PROFESSIONAL LICENSES Subcontractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Subcontractor shall notify the Contractor immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To Contractor: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Community Development Agency City of Santa Ana 20 Civic Center Plaza (M-25) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-6956 To Subcontractor: Tiffany Mitchell, Psy.D. Chief Programs Officer Orangewood Foundation P.O. Bo 10341 Santa Ana, CA, 92711 A Party may change its address by giving notice in writing to the other Party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, EXHIBIT 2     City Council 14 – 53 8/19/2025 Page 9 of 10 #2076148v2 communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify Contractor fully, including reasonable costs and attorney’s fees, for any injuries or damages to Contractor in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] EXHIBIT 2     City Council 14 – 54 8/19/2025 \'-ril" 1 \\'llERE<)l-'. the Part1c, h�rcto ha, c executed this Agrce1nent the date and yenr first uvu\ \\ 11.il fl \TTf T Jennifer L. Hall Cit)· Clerk TIE T: Jennifer L Hall Recording Secret3I)' ,-\PPRO\ FD \ TO f0R'l SO'\I.\ R. Ci\RVALHO Cit) Attome) Jnd Housing Authonty Genera! Counsel u�Ml CJ;�{<_� -JtJL.B�-----------Andrea Garcia-\.1 tller Assistant Cit} Attorney and Assistant Coun.c;el REC0�1ME:i DED FOR APPROVAL: f\1ichael L. Garcia Executi.,. e Director Communit., o�velopincnt Agency CIT\ 0 f \ "11 \ \, \ Alvaro uiiez City l\1anager HOU I G t, 1 IIORJ 11 OF TIIE IT, OF ,\ T \ J-\ 1\ �l1chncl Gnrc1a Executive Director BCO. TRACTOR: Orange,� Foundation, Inc - me Chr1c; S1 1onscn Tttle. CEO Png�IOoflO EXHIBIT 2     City Council 14 – 55 8/19/2025 EXHIBIT A STATE HHAP-4 CONTRACT EXHIBIT 2     City Council 14 – 56 8/19/2025 SCO ID: 2240-24HHAP10007 STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES �-----------�-------------� STANDARD AGREEMENT AGREEMENT NUMBER 24-HHAP-10007 PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev. 04/2020) 1. This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT CONTRACTOR NAME City of Santa Ana 2. The term of this Agreement is: START DATE Upon HCD approval THROUGH END DATE June 30, 2029 3.The maximum amount of this Agreement is: $5,878,393.38 (Five Million Eight Hundred Seventy Eight Thousand Three Hundred Ninety Three Dollars and Thirty Eight Cents) 4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement. Exhibits Title Exhibit A Authority, Purpose and Scope of Work Exhibit B Budget Detail and Disbursement Provisions Exhibit C * State of California General Terms and Conditions + Exhibit D HHAP General Terms and Conditions - Exhibit E Special Terms and Conditions -+ TOTAL NUMBER OF PAGES ATTACHED - Items shown with an astensk (*), are hereby mcorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed at httpsj/www.dgs.ca.gov/OL5/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Santa Ana CONTRACTOR BUSINESS ADDRESS 20 Civic Center Drive CITY Santa Ana TITLE Pages 13 4 GTC 04/2017 11 3 31 'STATE 'ZIP CA 90262 PRINTED NAME OF PERSON SIGNING Michael Garcia Executive Director of Community Development CONTRACTOR.f-UTHORIZED SIGNATURE -�� DATE SIGNED 1-f;-20;2_f Page 1 of 2 EXHIBIT 2     City Council 14 – 57 8/19/2025 Jenee McClain-Battiste 1/10/2025 Chief, Business and Contracts Services EXHIBIT 2     City Council 14 – 58 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 1 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 AUTHORITY, PURPOSE, AND SCOPE OF WORK 1. Authority This Standard Agreement (“Agreement”) is an agreement regarding Homeless Housing, Assistance, and Prevention Program Round 5 (HHAP-5 or Program) funds. A. The State of California established HHAP-5 pursuant to the provisions in Chapter 6.5 (commencing with Health and Safety Code (HSC) section 50230) of Part 1 of Division 31 of the HSC. (Amended by Stats. 2023, Ch. 40, Sec. 17 (AB 129) effective July 10, 2023). B. The Program is administered by the California Department of Housing and Community Development (HCD) in the Business, Consumer Services and Housing Agency (Agency). HHAP-5 provides flexible block grant funds to Continuums of Care, large cities (population of 300,000+) and counties to build on the regional coordination created through previous HCD grant funding and support local jurisdictions in their unified regional responses to reduce and end homelessness. C. This Standard Agreement/Contract for Funds along with all its exhibits (Agreement) is entered into by HCD and a Continuum of Care, a city, or a county (Grantee) under the authority of, and in furtherance of the purpose of, the Program. In signing this Agreement and thereby accepting this award of funds, the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability (NOFA) dated September 29, 2023, under which the Grantee applied, HCD guidance and directives and the requirements appearing in the statutory authority for the Program cited above. 2. Purpose HHAP-5 is established for the purpose of organizing and deploying the full array of homelessness programs and resources comprehensively and effectively, and to sustain existing federal, state, and local investments towards long-term sustainability of permanent housing and supportive services. The general purpose of the Program is to (1) reduce homelessness by expanding or developing local capacity to address immediate homelessness challenges informed by a best-practices framework focused on moving homeless individuals and families into permanent housing and supporting the efforts of those EXHIBIT 2     City Council 14 – 59 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 2 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 individuals and families to maintain their permanent housing; and (2) continue to build on regional coordination developed through previous rounds of HHAP funding (See HSC section 50230 et seq.). HHAP funding shall: A. Be available to applicants for the purpose of reimbursement for planning and preparing the Regionally Coordinated Homelessness Action Plans required for the HHAP-5 application. B. Continue to build regional collaboration between Continuums of Care, counties, and cities in a given region, regardless of population, and ultimately be used to develop a unified regional response to homelessness by fostering robust regional collaboration and strategic partnerships aimed at fortifying the homeless services and housing delivery system. This should be achieved through the formulation of data- driven and cross-system plans designed to allocate resources in alignment with the state's priorities for homeless housing solutions. This means implementing strategies that create and sustain regional partnerships and prioritize permanent housing solutions. C. Ensure the long-term sustainability of housing and supportive services, by strategically pairing these funds with other local, state, and federal resources to effectively reduce and ultimately end homelessness. Grantees are encouraged to follow the guidance provided in “Putting the Funding Pieces Together: Guide to Strategic Uses of New and Recent State and Federal Funds to Prevent and End Homelessness”. D. Demonstrate sufficient resources dedicated to long-term permanent housing solutions, including capital and operating costs. E. Demonstrate a commitment to address racial disproportionality in homeless populations and achieve equitable provision of services and outcomes for Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are disproportionately impacted by homelessness. F. Establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all EXHIBIT 2     City Council 14 – 60 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 3 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 levels of planning and implementation, including through opportunities to hire people with lived experience. G. Fund projects that provide housing and services that are Housing First compliant, per HSC section 50234(f), and delivered in a low barrier, trauma informed, and culturally responsive manner. Individuals and families assisted with these funds must not be required to receive treatment or perform any other prerequisite activities as a condition for receiving interim or permanent housing, or other services for which these funds are used. H. Include the State as an integral partner through the provision of technical assistance, sharing of best practices, and implementing an accountability framework to guide the structure of current and future state investments. 3. Definitions The following HHAP-5 program terms are defined in accordance with HSC section 50230, subdivisions (A) – (X): A. “Agency” means the Business, Consumer Services, and Housing Agency. B. “Applicant” means a Continuum of Care, city, county, or a region for purposes of the Regionally Coordinated Homelessness Action Plan requirements pursuant to this chapter. C. “City” means a city or city and county that is legally incorporated to provide local government services to its population. A city can be organized either under the general laws of this state or under a charter adopted by the local voters. D. “Continuum of Care” means the same as defined by the United States Department of Housing and Urban Development at Section 578.3 of Title 24 of the Code of Federal Regulations. E. “Coordinated Entry System” means a centralized or coordinated process developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019, designed to coordinate homelessness program participant intake, assessment, and provision of referrals. In order to satisfy this subdivision, a centralized or EXHIBIT 2     City Council 14 – 61 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 4 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 coordinated assessment system shall cover the geographic area, be easily accessed by individuals and families seeking housing or services, be well advertised, and include a comprehensive and standardized assessment tool. F. “Regionally Coordinated Homelessness Action Plan” means the regionally coordinated homelessness action plan described in Section 50233. G. “Council” means the associated staff within the Interagency Council on Homelessness, formerly known as the Homeless Coordinating and Financing Council created pursuant to Section 8257 of the Welfare and Institutions Code. H. “Department” means the Department of Housing and Community Development. I. “Emergency shelter” has the same meaning as defined in subdivision (e) of Section 50801. J. “Grantee” means an eligible applicant that has received its initial Round 5 base allocation or total Round 5 base allocation, as applicable. K. “Homeless” has the same meaning as defined in Section 578.3 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019. L. “Homeless Management Information System” means the information system designated by a Continuum of Care to comply with federal reporting requirements as defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term “Homeless Management Information System” also includes the use of a comparable database by a victim services provider or legal services provider that is permitted by the federal government under Part 576 of Title 24 of the Code of Federal Regulations. M. “Homeless point-in-time count” means the most recently available point-in- time count data as reflected in the Annual Homeless Assessment Report released by the United States Department of Housing and Urban Development. EXHIBIT 2     City Council 14 – 62 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 5 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 N. “Homeless youth” means an unaccompanied youth between 12 and 24 years of age who is experiencing homelessness, as defined in Section 725(2) of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C. Sec. 11434a(2)). “Homeless youth” includes unaccompanied youth who are pregnant or parenting. O. “Housing First” has the same meaning as in Section 8255 of the Welfare and Institutions Code, including all of the core components listed therein. P. “Jurisdiction” means a city, county, Continuum of Care, or tribe, as defined in this section. Q. “Memorandum of Understanding” has the same meaning as defined in subdivision (f) of Section 50233. R. “Navigation center” means a Housing First, low-barrier, service-enriched shelter focused on moving homeless individuals and families into permanent housing that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing. S. “Program” means Round 5 of the Homeless Housing, Assistance, and Prevention program, or Round 5, established pursuant to this chapter. T. 1) “Base program allocation” means the portion of program funds available to expand or develop local capacity to address immediate homelessness challenges pursuant to the allowable uses specified in Section 50236. 2) “Homekey supplemental allocation” means the portion of program funds available to eligible jurisdictions as supplementary Homekey resources, as defined in Section 50237. U. “Recipient” means a jurisdiction that receives funds from HCD for the purposes of the program. V. 1) Except as set forth in paragraph 2) below, “region” means the geographic area served by a county, including all cities and Continuum of Care within it. A region that has a Continuum of Care that serves multiple counties may submit a plan that covers multiple EXHIBIT 2     City Council 14 – 63 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 6 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 counties and the cities within them, or the Continuum of Care may participate in the Regionally Coordinated Homelessness Action Plan of each individual county that is part of the Continuum of Care along with the cities within the county. 2) All Continuums of Care within the County of Los Angeles shall be considered part of a single region, along with the county and big cities within the county. W. “Small jurisdiction” means a city that is under 300,000 in population as of January 1, 2022, according to data published on the internet website of the Department of Finance. X. “Tribe” or “tribal applicant” means a federally recognized tribal government pursuant to Section 4103 of Title 25 of the United States Code that is located in California. Additional definitions for the purposes of the HHAP-5 program: Allocations: “Initial HHAP-5 Base Allocation”: fifty percent (50%) of the eligible city, county, or Continuum of Care’s HHAP-5 allocation. “HHAP-5 Planning Allocation”: one hundred percent (100%) of the eligible city, county, or Continuum of Care’s HHAP Round 5 planning allocation. “Initial Supplemental Funding Allocation”: one hundred percent (100%) of the eligible city, county, or Continuum of Care’s share of the one hundred ($100) million Supplemental Allocation. “Remainder Disbursement”: the remaining fifty percent (50%) of the eligible city, county, or Continuum of Care’s HHAP- 5 base allocation. “Obligate”: means that the Grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment using HHAP-5 funding. Grantees, and the subrecipients who receive awards from those Grantees, must obligate the funds by the statutory deadlines set forth in this Exhibit A. EXHIBIT 2     City Council 14 – 64 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 7 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 “Expended”: means all HHAP-5 funds obligated under contract or subcontract have been fully paid and receipted, and no invoices remain outstanding. 4. Scope of Work A. The Scope of Work (“Work”) for this Agreement shall include uses that are consistent with HSC section 50234, subdivision (a) (1), and section 50236, and any other applicable laws. B. HHAP-5 Planning Allocation funds are for the purpose of planning for and preparing the Regionally Coordinated Homelessness Action Plan required as part of the HHAP-5 regional application. Any Planning Allocation funds that are not spent on the preparation of the HHAP-5 application must be expended consistent with the purpose and requirements of the HHAP-5 program, as described below. C. Provided that before proposing to use HHAP-5 resources to fund new interim housing solutions, the applicant first demonstrates that the region has dedicated sufficient resources from other sources to long-term permanent housing solutions, including capital and operating costs, allowable uses of HHAP-5 base program allocation funds include all of the following: 1) Permanent housing solutions, including all of the following: a) Rental subsidies, including to support placement of individuals in Community Assistance, Recovery and Empowerment (CARE) Court. b) Landlord incentives, such as security deposits, holding fees, funding for needed repairs, and recruitment and relationship management costs. c) Move-in expenses. d) Operating subsidies in new and existing affordable or supportive housing units serving people experiencing homelessness, including programs such as Homekey, new or existing residential care facilities, funded by the Behavioral Health Continuum Infrastructure Program or the EXHIBIT 2     City Council 14 – 65 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 8 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 Community Care Expansion Program. Operating subsidies may include operating reserves. e) Homelessness prevention through rental assistance, rapid rehousing, and other programs, so long as they prioritize households at imminent risk of homelessness or households with incomes at or below thirty percent (30%) of the area median income, who pay more than fifty percent (50%) of their income in housing costs, and who meet criteria for being at highest risk of homelessness through data-informed criteria. f) Problem-solving and diversion support programs that prevent people at risk of or recently experiencing homelessness from entering unsheltered or sheltered homelessness. g) Services for people in permanent housing, so long as the services are trauma-informed and practice harm reduction, to include intensive case management services, assertive community treatment services, critical time intervention services, other tenancy support services, evidence-based employment services, coordinating mental health, substance use, and primary care treatment, or other evidence-based supportive services to increase housing retention. h) Capital for permanent housing that serves people experiencing homelessness, including conversion of underutilized buildings or existing interim or transitional housing into permanent housing. 2) Interim housing solutions, including all of the following: a) Navigation centers that are low barrier, as defined in Sections 65660 and 65662 of the Government Code, to include any of the following: b) Operating expenses in existing congregate shelter sites. EXHIBIT 2     City Council 14 – 66 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 9 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 c) Operating expenses in new or existing non-congregate shelter sites and transitional housing for youth. d) Motel or hotel vouchers. e) Services provided to people in interim housing, to include trauma-informed and evidence-based intensive case management services, housing navigation, connecting people to substance use or mental health treatment, public benefits advocacy, and other supportive services to promote stability and referral into permanent housing. f) Capital funding to build new non-congregate shelter sites, including for construction, rehabilitation, and capital improvements to convert existing congregate sites into non- congregate sites. g) Capital funding for clinically enhanced congregate or non- congregate shelter sites. h) Youth-focused services in transitional housing. 3) Service provisions and systems support including all of the following: a) Services for people experiencing unsheltered homelessness, including street outreach, including, but not limited to, persons experiencing homelessness from encampment sites and those transitioning out of encampment sites funded by the program known as the Encampment Resolution Funding Grant consistent with HSC Section 50251 to access permanent housing and services. This includes evidence- based engagement services, intensive case management services, assertive community treatment, housing navigation, harm reduction services, coordination with street- based health care services, and hygiene services for people living in encampments and unsheltered individuals. b) Services coordination, which may include access to workforce, education, and training programs, or other EXHIBIT 2     City Council 14 – 67 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 10 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 services needed to promote housing stability in supportive housing. c) Systems support for activities necessary to create regional partnerships and maintain a homeless services and housing delivery system, particularly for vulnerable populations, including families and homeless youth. d) Improvements to existing emergency shelters to lower barriers and increase privacy. e) Any new interim sheltering funded by Round 5 funds must be low-barrier, comply with Housing First practices as provided in Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and Institutions Code, and prioritize interventions other than congregate shelters. 4) In addition to the eligible uses described above, the Grantee’s expenditure of its entire HHAP-5 Base Allocation must also comply with the following: a) At least ten percent (10%) of the funds shall be spent on services for homeless youth populations. b) Not more than seven percent (7%) of funds may be used for administrative costs incurred by the city, county, or Continuum of Care to administer its program allocation. For purposes of this Agreement, “administrative costs” does not include staff or other costs directly related to implementing activities funded by the program allocation. Grantee shall perform the work only in the areas as identified, and in accordance with any guidance from HCD. 5) Contract Coordinator HCD’s Contract Coordinator for this Agreement is HCD’s Grants Program Design Section Chief or their designee. Unless otherwise instructed, any notice, report, or other communication requiring an original Grantee signature for this Agreement shall be sent to the HCD Contract Coordinator electronically. EXHIBIT 2     City Council 14 – 68 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 11 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 The Representatives during the term of this Agreement will be: PROGRAM GRANTEE ENTITY: California Department of Housing & Community Development City of Santa Ana SECTION/UNIT: Policy and Program Support ADDRESS: 651 Bannon St SW, Suite 400 Sacramento, CA, 95811 20 Civic Center Drive, Santa Ana, CA 90262 CONTRACT COORDINATOR Jeannie McKendry Mishaun Watkins PHONE NUMBER: (916) 490-9589 (562) 637-5405 EMAIL ADDRESS: HPDHomelessnessGrants@hcd.ca.gov Jeannie.McKendry@hcd.ca.gov mwatkins@santa-ana.org All requests to update the Grantee information listed within this Agreement shall be emailed to the HPD Homelessness Grants general email box at HPDHomelessnessGrants@hcd.ca.gov. HCD reserves the right to change their representative and/or contact information at any time with notice to the Grantee. 6) Effective Date, Term of Agreement, and Deadlines A. This Agreement is effective upon approval by HCD (indicated by the signature provided by HCD in the lower left section of page one, Standard Agreement, STD. 213), and when signed by all parties. Funds will be disbursed in accordance with Section 4 of Exhibit B. B. This Agreement shall terminate on June 30, 2029. C. On or before January 1, 2026, a Grantee shall submit to the Department an updated Regionally Coordinated Homelessness Action Plan, which shall include updates on the metrics and key actions to improve these metrics, which shall be reviewed and approved by HCD pursuant to HSC 50235 subdivision (h). A Grantee shall contractually obligate no less than seventy-five percent (75%) and shall expend no less than fifty percent EXHIBIT 2     City Council 14 – 69 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 12 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 (50%) of their initial fifty percent (50%) HHAP-5 base allocation disbursement by June 30, 2026. This excludes both the HHAP-5 planning and Initial Supplemental Allocations. Upon demonstration by a recipient Grantee that it has complied with both of these requirements, the Department shall disburse to that recipient the remaining fifty percent (50%) of its HHAP-5 base allocation pursuant to HSC Section 50235. 1) Grantee will demonstrate compliance with these obligation and expenditure requirements through monthly fiscal reports and by completing a certification documentation in the form and manner provided by HCD. D. If a Grantee has obligated less than seventy-five percent (75%) or expended less than fifty percent (50%) of their initial fifty percent (50%) HHAP-5 base allocation by June 30, 2026, the Grantee shall not contractually obligate or expend any remaining portion of its initial HHAP-5 base allocation, and HCD shall not allocate to the recipient the remaining fifty percent (50%) of its HHAP-5 base allocation, unless both of the following occur: 1) On or before June 30, 2026, the Grantee submits an alternative disbursement plan to HCD that includes an explanation for the delay. 2) HCD approves the alternative disbursement plan. If a Grantee does not satisfy these requirements, HCD shall have the discretion to allocate the unused funding in a manner prescribed by HCD. If the funds identified in the approved alternative disbursement plan are not fully expended by December 31, 2027, the funds shall be returned to HCD to be allocated as supplemental awards in accordance with Health and Safety Code Section 50237. E. All HHAP-5 funds, including base allocations, planning allocations, and supplemental funding, shall be expended by June 30, 2028. F. Any funds, including planning allocations and supplemental funding, not expended by June 30, 2028, shall revert to, and be paid and deposited in, the General Fund pursuant to Health and Safety Code section 50235 subdivision (m). EXHIBIT 2     City Council 14 – 70 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 13 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 G. HCD may request additional information from applicants, as needed, to meet other applicable reporting or audit requirements. 7) Capacity and Authority to Contract A. By signing this Agreement, the Grantee is certifying that it has the capacity and authority to fulfill the obligations enumerated in this agreement. The Grantee further represents that it is authorized to execute this Agreement. B. Each person executing this Agreement on behalf of an entity, other than an individual executing this Agreement on their own behalf, represents that they are authorized to execute this Agreement on behalf of said entity. EXHIBIT 2     City Council 14 – 71 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 14 of 31 EXHIBIT B Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 BUDGET DETAIL AND DISBURSEMENT PROVISIONS 1. Payee Name: City of Santa Ana Amount: $ 5,878,393.38 2. Budget Detail & Changes A. The Grantee agrees that HHAP-5 funds shall be expended on uses that support regional coordination and expand or develop local capacity to address immediate homelessness challenges. Such activities must be informed by a best-practices framework focused on moving people experiencing homelessness into permanent housing and supporting the efforts of those individuals and families to maintain their permanent housing. B. The Grantee shall expend the HHAP-5 funds on eligible activities as detailed in HSC 50234, subdivision (a)(1)(A) and 50236 and as described in the grantees latest approved HHAP-5 funding plan. C. Any changes to the Grantee’s budget must be approved in writing by HCD prior to incurring expenses.                   3. General Conditions Prior to Disbursement    A. All Grantees must submit the following forms prior to this HHAP-5 allocation being released:    1) Request for Funds Form (“RFF”).  2) STD 213 Standard Agreement form and Exhibits A through E. 3) STD 204 Payee Data Record or Government Agency Taxpayer ID Form. 4. Disbursement of Funds   A. Initial Disbursement EXHIBIT 2     City Council 14 – 72 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 15 of 31 EXHIBIT B Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 1) The Initial Disbursement of the HHAP-5 allocation includes the initial HHAP-5 base allocation, HHAP-5 planning allocation, and initial supplemental allocation. These funds will be disbursed to the Grantee upon receipt, review and approval of the completed Standard Agreement and RFF by HCD. 2) The Initial disbursement of HHAP-5 funds will be disbursed in one allocation, and issued to the Grantee, identified on the Payee Data Record Form or Government Agency Taxpayer ID Form. B. Remainder Disbursement 1) HCD will disburse the remaining fifty percent (50%) of HHAP-5 base allocation upon demonstration by a Grantee that it has complied with the requirement to contractually obligate and expend a minimum amount of its initial Round 5 base allocation, as described below, and receives approval for the submitted Updated Regionally Coordinated Homelessness Action Plan that includes updates on measures and illustrates the advancement of key actions outlined in the original Regionally Coordinated Action Plan to improve those measures, as outlined in Section 50235(h). a) A Grantee shall contractually obligate no less than seventy- five percent (75%) and shall expend no less than fifty percent (50%) of their initial fifty percent (50%) HHAP-5 base allocation by June 30, 2026. This excludes both the HHAP-5 planning allocation and the supplemental allocation. Upon demonstration by a grantee that it has complied with this requirement and receives approval for the submitted Updated Regionally Coordinated Homelessness Action Plan, HCD shall disburse to that recipient the remaining fifty percent (50%) of its HHAP-5 program allocation pursuant to Section 50234. b) If a Grantee has obligated less than seventy-five percent (75%) or expended less than fifty percent (50%) of their initial fifty percent (50%) HHAP-5 program allocation by June 30, 2026, the Grantee shall not contractually obligate or expend any remaining portion of its initial HHAP-5 program allocation, and HCD shall not allocate to the recipient the EXHIBIT 2     City Council 14 – 73 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 16 of 31 EXHIBIT B Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 remaining fifty percent (50%) of its HHAP-5 program allocation, unless both of the following occur: i. On or before June 30, 2026, the Grantee submits an alternative disbursement plan to HCD that includes an explanation for the delay. ii. HCD approves the alternative disbursement plan. If HCD cannot approve an alternative disbursement plan, HCD will provide the Grantee with guidance on the revisions needed in order to approve the alternative disbursement plan. c) HCD may withhold the remaining fifty percent (50%) of HHAP-5 program allocation funds from a jurisdiction that repeatedly failed to take action as specified in its Regionally Coordinated Homelessness Action Plan, or that took actions adverse to achieving the plan objectives provided pursuant to Section 50233, until such time the jurisdiction demonstrates to HCD they are in substantial compliance with the requirements of HSC 50235 subdivision (h). 5. Expenditure of Funds All HHAP-5 funds must be spent consistent with the intent of the Program and the eligible uses identified in HSC section 50234, subdivision (a)(1)(A) and 50236 and in alignment with the Grantee’s latest, approved funding plan. 6. Ineligible Costs    A. HHAP-5 funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of the Program and the eligible uses identified in HSC section 50234, subdivision (a)(1)(A) and 50236.   B. HCD reserves the right to request additional clarifying information to determine the reasonableness and eligibility of all uses of the funds made available by this Agreement. If the Grantee or its funded subrecipients use HHAP-5 funds to pay for ineligible activities, the Grantee shall be required to reimburse these funds to HCD. EXHIBIT 2     City Council 14 – 74 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 17 of 31 EXHIBIT B Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 C. An expenditure which is not authorized by this Agreement, or by written approval of the Contract Coordinator or his/her designee, or which cannot be adequately documented, shall be disallowed and must be immediately repaid to HCD by the Grantee. A Grantee shall be prohibited from applying for future HHAP funds until they have repaid these funds to HCD. HCD, at its sole and absolute discretion, shall make the final determination regarding the allowability of HHAP-5 fund expenditures. D. Program funds shall not be used to supplant existing local funds for homeless housing, assistance, or prevention. HHAP funds cannot replace local funds that are committed to an existing or developing homeless assistance program. However, if funds previously supporting a service or project end or are reduced for reasons beyond the control of the Grantee and services or housing capacity will be lost as a result of these funds ending, HHAP funds may be used to maintain the service or program. Examples include, but are not limited to, a time-limited city and/or county tax or one-time block grant. E. Program funds shall not be used to supplant existing Encampment Resolution Funding Grant funds provided under HSC section 50251. EXHIBIT 2     City Council 14 – 75 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 18 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 HHAP GENERAL TERMS AND CONDITIONS 1. Termination and Sufficiency of Funds A. Termination of Agreement HCD may terminate this Agreement at any time for cause by giving a minimum of 14 days’ notice of termination, in writing, to the Grantee. Cause shall consist of violations of any conditions of this Agreement, any breach of contract as described in paragraph 6 of this Exhibit D; violation of any federal or state laws; or withdrawal of HCD’s expenditure authority. Upon termination of this Agreement, unless otherwise approved in writing by HCD, any unexpended funds received by the Grantee shall be returned to HCD within thirty (30) days of HCD’s notice of termination. B. Sufficiency of Funds This Agreement is valid and enforceable only if sufficient funds are made available to HCD by legislative appropriation. In addition, this Agreement is subject to any additional restrictions, limitations or conditions, or statutes, regulations, or any other laws, whether federal or those of the State of California, or of any agency, department, or any political subdivision of the federal or State of California governments, which may affect the provisions, terms, or funding of this Agreement in any manner. 2. Transfers  Grantee may not transfer or assign by subcontract or novation, or by any other means, the rights, duties, or performance of this Agreement or any part thereof, except as allowed within Exhibit D Section 12 (Special Conditions – Grantees/Sub Grantee) or with the prior written approval of HCD and a formal amendment to this Agreement to affect such subcontract or novation. 3. Grantee’s Application for Funds  Grantee has submitted to HCD an application for HHAP-5 funds to support regional coordination and expand or develop local capacity to address its immediate homelessness challenges. HCD is entering into this Agreement on the basis of Grantee’s facts, information, assertions and representations contained in that application. Any subsequent modifications to the original funding plans submitted within the original application must be EXHIBIT 2     City Council 14 – 76 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 19 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 requested through the formal HHAP Budget Modification Request Process and are subject to approval by HCD. Grantee warrants that all information, facts, assertions, and representations contained in the application and approved modifications and additions thereto are true, correct, and complete to the best of Grantee’s knowledge. In the event that any part of the application and any approved modification and addition thereto is untrue, incorrect, incomplete, or misleading in such a manner that would substantially affect HCD approval, disbursement, or monitoring of the funding and the grants or activities governed by this Agreement, then HCD may declare a breach of this Agreement and take such action or pursue such remedies as are legally available. 4. Reporting/Audits A. Reporting Requirements 1) Annual Report: Grantees will be responsible for submitting an annual report no later than April 1 each year following the receipt of funds until all funds are fully expended. The annual report will contain detailed information on program activities in accordance with HSC sections 50221, 50222, and 50223, and be submitted in the form and method provided by HCD. The annual report must provide information on activities through the prior calendar, including, but not limited to, an ongoing tracking of the specific uses and expenditures of any program funds broken out by eligible uses, as well as any additional information HCD deems appropriate or necessary. 2) Monthly Fiscal Report: Grantees will be responsible for submitting a monthly fiscal report in accordance with HSC section 50223, in the form and method provided by HCD. The monthly fiscal report must provide information, including but not limited to, the obligation and expenditure status of the program funds by eligible uses category. 3) Final Report: Grantees will be responsible for submitting a final report in accordance with HSC section 50223 no later than April 1, 2029, and must be submitted in the form and method provided by HCD. The final report must provide information, including but not limited to, detailed uses of all program funds. EXHIBIT 2     City Council 14 – 77 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 20 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 4) HMIS/HDIS Reporting: Grantees and their subcontractors must report client data into their local Homeless Management Information Systems (HMIS) pursuant to the requirements of Assembly Bill (AB) 977 (Chapter 397, Statutes of 2021), and that data must be shared quarterly with the statewide Homeless Data Integration System (HDIS). As part of reporting responsibilities in accordance with HSC sections 50221, 50222, and 50223, Grantees must ensure proper recording of activities associated with these program funds. This is intended to efficiently capture many of the non-fiscal reporting responsibilities required under HSC sections 50221, 50222, and 50223. HCD will make efforts to utilize statewide Homeless Data Integration System to fulfill grantee reporting requirements under HSC sections 50221, 50222, and 50223, however improper reporting into that system may require HCD to seek additional information directly from Grantees. Grantees may also be required to accept training and technical assistance in this area if their HMIS/HDIS is not properly tracked and shared. 5) HCD may require additional supplemental reporting with written notice to the Grantee. 6) Grantee may, at their discretion, fully expend their HHAP-5 allocation prior to the end date of the grant term and will not be required to submit monthly fiscal reports after the month in which their allocation was fully expended. B. Auditing HCD reserves the right to perform or cause to be performed a financial audit. At HCD’s request, the Grantee shall provide, at its own expense, a financial audit prepared by a certified public accountant. HHAP-5 administrative funds may be used to fund this expense. Should an audit be required, the Grantee shall adhere to the following conditions: 1) The audit shall be performed by an independent certified public accountant.    EXHIBIT 2     City Council 14 – 78 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 21 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 2) The Grantee shall notify HCD of the auditor's name and address immediately after the selection has been made. The contract for the audit shall allow access by HCD to the independent auditor's working papers. 3) The Grantee is responsible for the completion of audits and all costs of preparing audits.  4) If there are audit findings, the Grantee must submit a detailed response acceptable to HCD for each audit finding within ninety (90) days from the date of the audit finding report. 5. Inspection and Retention of Records  A. Record Inspection HCD or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under this Agreement. The Grantee agrees to provide HCD, or its designee, with any relevant information requested. The Grantee agrees to give HCD or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such books, records, accounts, and other materials that may be relevant to an investigation of compliance with the Homeless Housing, Assistance, and Prevention Program laws, the HHAP-5 program guidance document published on the website, and this Agreement. In accordance with HSC section 50220.8, subdivision (m), if upon inspection of records HCD identifies noncompliance with grant requirements, HCD retains the right to impose a corrective action plan on the Grantee. B. Record Retention The Grantee further agrees to retain all records described in subparagraph (A) for a minimum period of five (5) years after the termination of this Agreement. EXHIBIT 2     City Council 14 – 79 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 22 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it. C. Public Records Act The Grantees’ final HHAP-5 application, this contract, and other documents related to the grant are considered public records, which are available for public viewing pursuant to the California Public Records Act Division 10 (commencing with Section 7920.000) of Title 1 of the Government Code. 6. Breach and Remedies  A. Breach of Agreement Breach of this Agreement includes, but is not limited to, the following events:   1) Grantee’s failure to comply with the terms or conditions of this Agreement.  2) Use of, or permitting the use of, HHAP-5 funds provided under this Agreement for any ineligible activities. 3) Any failure to comply with the deadlines set forth in this Agreement.  B. Remedies for Breach of Agreement In addition to any other remedies that may be available to HCD in law or equity for breach of this Agreement, HCD may: 1) Bar the Grantee from applying for future HHAP funds.  2) Revoke any other existing HHAP award(s) to the Grantee. 3) Require the return of any unexpended HHAP-5 funds disbursed under this Agreement. EXHIBIT 2     City Council 14 – 80 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 23 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 4) Require repayment of HHAP-5 funds disbursed and expended under this Agreement. 5) Require the immediate return to HCD of all funds derived from the use of HHAP-5 funds. 6) Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or participation in the technical assistance in accordance with HHAP-5 requirements. C. All remedies available to HCD are cumulative and not exclusive. D. HCD may give written notice to the Grantee to cure the breach or violation within a period of not less than fifteen (15) days. 7. Waivers   No waiver of any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of HCD to enforce at any time the provisions of this Agreement, or to require at any time, performance by the Grantee of these provisions, shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of HCD to enforce these provisions. 8. Nondiscrimination   During the performance of this Agreement, the Grantee and its subrecipients shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, and denial of medical and family care leave or pregnancy disability leave. Grantees and Sub grantees shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its subrecipients shall comply with the provisions of California’s laws against discriminatory practices relating to specific groups: the California Fair Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the EXHIBIT 2     City Council 14 – 81 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 24 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 Government Code (Gov. Code, §§ 11135 - 11139.5). Grantee and its subrecipients shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.  9. Conflict of Interest  All Grantees are subject to state and federal conflict of interest laws. For instance, HSC section 50220.5, subdivision (i) states, “For purposes of Section 1090 of the Government Code, a representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county.” Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Additional applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411. A. Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent Grantee with any State agency to provide goods or services.  B. Former State Employees: For the two (2) year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve (12) month period from the date, he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve (12) month period prior to his or her leaving State service. EXHIBIT 2     City Council 14 – 82 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 25 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 C. Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the Political Reform Act of 1974 (Gov. Code, § 81000 et seq.). D. Representatives of a County: A representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county. 10. Drug-Free Workplace Certification  Certification of Compliance: By signing this Agreement, Grantee hereby certifies, under penalty of perjury under the laws of State of California, that it and its subrecipients will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, section 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions: Publish a statement notifying employees and subrecipients that unlawful manufacture distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, Grantees, or subrecipients for violations, as required by Government Code section 8355, subdivision (a)(1). A. Establish a Drug-Free Awareness Program, as required by Government Code section 8355, subdivision (a)(2) to inform employees, Grantees, or subrecipients about all of the following: 1) The dangers of drug abuse in the workplace. 2) Grantee’s policy of maintaining a drug-free workplace.  3) Any available counseling, rehabilitation, and employee assistance program; and 4) Penalties that may be imposed upon employees, Grantees, and subrecipients for drug abuse violations.  EXHIBIT 2     City Council 14 – 83 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 26 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 B. Provide, as required by Government Code section 8355, subdivision (a)(3), that every employee and/or subrecipient that works under this Agreement: 1) Will receive a copy of Grantee’s drug-free policy statement, and 2) Will agree to abide by terms of Grantee’s condition of employment or subcontract. 11. Child Support Compliance Act  For any Contract Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that: A. The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and B. The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. 12. Special Conditions – Grantees/Subgrantee    The Grantee agrees to comply with all conditions of this Agreement including the Special Conditions set forth in Exhibits C and D. These conditions shall be met to the satisfaction of HCD prior to disbursement of funds. The Grantee shall ensure that all Subgrantees are made aware of and agree to comply with all the conditions of this Agreement and the applicable State requirements governing the use of HHAP-5 funds. Failure to comply with these conditions may result in termination of this Agreement. A. The Agreement between the Grantee and any Subgrantee shall require the Grantee and its Subgrantees, if any, to:   EXHIBIT 2     City Council 14 – 84 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 27 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 1) Perform the work in accordance with Federal, State and Local housing and building codes, as applicable.  2) Maintain at least the minimum State-required worker’s compensation for those employees who will perform the work or any part of it.   3) Maintain, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the Grantee or any Subgrantee in performing the Work or any part of it. 4) Agree to include all the terms of this Agreement in each subcontract.  B. The Grantee shall monitor the activities of all subgrantees to ensure compliance with all requirements under the HHAP program. As requested by HCD, the Grantee shall provide to HCD all monitoring documentation necessary to ensure that Grantee and its subgrantees are in continued compliance with HHAP requirements. Such documentation requirements shall be provided by HCD when the information is requested. 13. Compliance with State and Federal Laws, Rules, Guidelines and Regulations   The Grantee agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, land use, homelessness, housing element, fair housing, and all other matters applicable and/or related to the HHAP-5 program, the Grantee, its subrecipients, and all eligible activities.   The Grantee shall also be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including those necessary to perform design, construction, or operation and maintenance of the activities. The Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, EXHIBIT 2     City Council 14 – 85 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 28 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 environmental protection, procurement, and safety laws, rules, regulations, and ordinances. The Grantee shall provide copies of permits and approvals to HCD upon request. 14. Inspections A. The Grantee shall inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. B. HCD reserves the right to inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. C. The Grantee agrees to require that all work that is determined based on such inspections not to conform to the applicable requirements be corrected and to withhold payments to the subrecipient until it is corrected. 15. Litigation  A. If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of HCD, shall not affect any other provisions of this Agreement and the Initial terms of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are and shall be deemed severable. B. The Grantee shall notify HCD immediately of any claim or action undertaken by or against it, which affects or may affect this Agreement or HCD, and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of HCD. EXHIBIT 2     City Council 14 – 86 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 29 of 31 EXHIBIT E Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 SPECIAL TERMS AND CONDITIONS   1. All proceeds from any interest-bearing account established by the Grantee for the deposit of HHAP-5 funds, along with any interest-bearing accounts opened by subrecipients to the Grantee for the deposit of HHAP-5 funds, must be used for HHAP-5-eligible activities. Grantees must maintain records of all expenditures of the proceeds from these interest-bearing accounts for five (5) years and report on these expenditures as required by HCD. HCD reserves the right to perform or cause to be performed a financial audit on the use of proceeds from interest- bearing accounts. 2. Per HSC section 50234 subdivision (f), any housing-related activities funded with HHAP-5 funds, including but not limited to emergency shelter (per HSC section 50236 subdivision (c)(3)(E), rapid-rehousing, rental assistance, transitional housing and permanent supportive housing, must be in compliance or otherwise aligned with the core components of Housing First, as described in Welfare and Institutions Code section 8255, subdivision (b). Individuals and families assisted with these funds must not be required to receive treatment or perform any other prerequisite activities as a condition for receiving shelter, housing, or other services for which these funds are used. In addition, HHAP-5 funding shall be used to adopt a Housing First approach within the entire local homelessness response system, including outreach and emergency shelter, short-term interventions like rapid re-housing, and longer-term interventions like supportive housing. 3. The Grantee shall utilize its local Homeless Management Information System (HMIS) to track HHAP-5-funded projects, services, and clients served. Grantee will ensure that HMIS data are collected in accordance with applicable laws and in such a way as to identify individual projects, services, and clients that are supported by HHAP-5 funding (e.g., by creating appropriate HHAP-5-specific funding sources and project codes in HMIS). 4. The Grantee shall participate in and provide data elements, including, but not limited to, health information, in a manner consistent with federal law, to the HMIS in accordance with their existing Data Use Agreements, and as required by HSC sections 50234(b) and 50220.6 and Welfare and Institutions Code section 8256. Any health information provided to, or maintained within, the Homeless Management Information System, or the State Homeless Data Integration System (HDIS), which compiles all HMIS data into a statewide data warehouse, shall not be subject to public inspection or disclosure under the California Public EXHIBIT 2     City Council 14 – 87 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 30 of 31 EXHIBIT E Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 Records Act. For purposes of this paragraph, “health information” means “protected health information,” as defined in Part 160.103 of Title 45 of the Code of Federal Regulations, and “medical information,” as defined in subdivision (j) of Section 56.05 of the Civil Code. HCD may, as required by operational necessity, amend or modify required data elements, disclosure formats, or disclosure frequency. Additionally, HCD, at its discretion, may provide Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in support of the Purpose of this Agreement and the existing Data Use Agreement. 5. The Grantee agrees to accept technical assistance as directed by HCD or by a contracted technical assistance provider acting on behalf of HCD and report to HCD on programmatic changes the grantee will make as a result of the technical assistance and in support of their grant goals. 6. The Grantee agrees to demonstrate a commitment to racial equity and, per HSC section 50222 subdivision (a)(2)(B), the grantee shall use data provided through HDIS to analyze racial disproportionality in homeless populations and, in partnership with HCD, establish clear metrics and performance monitoring for achieving equity in provision of services and outcomes for Black, Native, and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are disproportionately impacted by homelessness and COVID-19. 7. The Grantee should establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all levels of planning and implementation, including through opportunities to hire people with lived experience. 8. HCD reserves the right to add any special conditions to this Agreement it deems necessary to ensure that the goals of the Program are achieved. 9. The Department represents that the intent of Exhibit D Section 1(B) is only to preserve the legislature’s ability to make changes to appropriations and matters that are lawfully subject to change through the Budget Act. The Department represents and warrants that as of the date of this Agreement the non-bond funds referenced in Homeless Housing, Assistance and Prevention Program, Round 5 Notice of Funding Availability dated September 29, 2023 for this Agreement are appropriated to and available for the purposes of this Agreement, and further, that upon execution of this Agreement said funds are deemed allocated to and encumbered for the purposes described in this Agreement and shall not be terminated or reduced as a result of Exhibit D Section 1(B) once construction has commenced in compliance with Program requirements and in EXHIBIT 2     City Council 14 – 88 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 31 of 31 EXHIBIT E Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 accordance with the construction commencement requirements within this Agreement. If not continuously appropriated, said funds must still be disbursed prior to any applicable disbursement or expenditure deadline set forth in this Agreement. EXHIBIT 2     City Council 14 – 89 8/19/2025 EXHIBIT B HUD OBLIGATION LETTER EXHIBIT 2     City Council 14 – 90 8/19/2025 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Financial Management Center 2380 McGee Street, Suite 400 Kansas City, MO 64108-2605 OFFICE OF PUBLIC AND INDIAN HOUSING This letter is to notify you that funds have been obligated for CY 2022 HCV Program administrative fee set-aside Special Fees per the award letter dated February 21, 2023. This is a one-time award and has been automatically disbursed in a lump sum. No action is required by your PHA to receive the disbursement. Dear Executive Director: SUBJECT: Calendar Year (CY) 2022 Housing Choice Voucher (HCV) Program Public housing agencies receiving an increment in excess of $100,000 in Budget Authority (BA) are required to submit Form HUD-50071, Certification of Payments to Influence Federal Transactions, and if applicable, Form SF-LLL, Disclosure of Lobbying Activities. If this letter notifies you of a renewal in excess of $100,000, and your PHA has not submitted the Form(s) HUD-50071 (and SF-LLL where applicable) for your current fiscal year; the documents must be submitted to your Financial Analyst at the Financial Management Center (FMC) within 30 days of the date of this letter. These forms are located on the Internet at the following addresses: CITY OF SANTA ANA HSG AUTH 20 CIVIC CENTER PLAZA P.O. BOX 22030 SANTA ANA, CA 92701-2701 CA093 March 3, 2023 The specific information concerning the obligation(s) for your public housing agency (PHA) is identified below. Form HUD-50071 https://www.hud.gov/sites/documents/50071.PDF Form SF-LLL https://www.hud.gov/sites/documents/19161_SF-LLL.PDF Attached is your Notice to Amend the Consolidated Annual Contributions Contract (CACC) with revised funding exhibits reflecting the change(s) described above. The amendment notice and revised funding exhibits should be filed with your most recent CACC. No execution by HUD or your PHA is required. Administrative Fee Set-Aside Special Fees www.hud.gov espanol.hud.gov EXHIBIT 2     City Council 14 – 91 8/19/2025 2 Sincerely If you have any questions about the matters discussed in this letter, please contact your Financial Analyst (FA) at the Financial Management Center (FMC). 23-079 Enclosure(s) Memo Reference: Director, Financial Management Center EXHIBIT 2     City Council 14 – 92 8/19/2025 3 U. S. Department of Housing and Urban Development Office of Public and Indian Housing Section 8 Increment Number Table Housing Choice Voucher Program Effective Date Term (Months) Funding Increment Number Budget Authority March 3, 2023 Category 3/1/2023 1CA093AF0161$45,000 CY22 Special Fee Set-Aside: FUP 3/1/2023 1CA093AF0160$45,000 CY22 Spec Fee Set-Aside HUD VASH EXHIBIT 2     City Council 14 – 93 8/19/2025 Consolidated Annual Contributions Contract U.S. Department of Housing and Urban Development Office of Public and Indian Housing Housing Choice Voucher Program Section 8 HUD NOTICE TO HOUSING AGENCY AMENDING CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT Housing Agency: In accordance with Paragraph 2.c. of the Consolidated Annual Contributions Contract between HUD and the HA, you are notified that the funding exhibits of the Consolidated Annual Contributions Contract is hereby revised to add a new funding increment as provided in the attached revised funding exhibit. (This notice adds one or more funding increments listed on the attached funding exhibit.) The revised funding exhibit is attached to this HUD notice. This revised funding exhibit replaces and revises the prior funding exhibit. In accordance with Paragraph 2.d. of the Consolidated Annual Contributions Contract, this HUD notice and the attached funding exhibit constitutes an amendment to the Consolidated Annual Contributions Contract. United States of America Secretary of Housing and Urban Development Date of Document: Authorized Representative Robert H. Boepple, Director Financial Management Center Form HUD-52520A (12/97) CA093 CITY OF SANTA ANA HSG AUTH 3/3/2023 EXHIBIT 2     City Council 14 – 94 8/19/2025 ACC NUMBER:CA093 FIELD OFFICE:9DPH CITY OF SANTA ANA HSG AUTH 20 CIVIC CENTER PLAZA 06/30HA FISCAL YEAR-END:PROGRAM TYPE: CA093 U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PIH SECTION 8 - FUNDING EXHIBIT PROGRAM-BASED P.O. BOX 22030 SANTA ANA, CA 92701 HAP-Voucher Program UNITS BUDGET AUTHORITY CONTRACT TERM FIRST DAY OF TERM LAST DAY OF TERM FUNDING INCREMENT NUMBER CA093AF0140 3/1/2021 3/31/2021 1 376,879 N/A CA093VO0231 3/1/2021 3/31/2021 1 3,196,190 2699 CA093AFR420 4/1/2021 4/30/2021 1 64,570 N/A CA093AF0141 4/1/2021 5/31/2021 2 515,068 N/A CA093VO0232 4/1/2021 5/31/2021 2 6,416,114 2699 CA093AF0142 6/1/2021 9/30/2021 4 1,036,092 N/A CA093AF0144 9/1/2021 9/30/2021 1 84,017 N/A CA093AF0145 9/1/2021 9/30/2021 1 84,017 N/A CA093AFR221 9/1/2021 9/30/2021 1 47,351 N/A CA093VO0234 6/1/2021 9/30/2021 4 13,066,437 2699 CA093VOPR20 9/1/2021 9/30/2021 1 80,388 N/A CA093AF0143 10/1/2021 10/31/2021 1 259,023 N/A CA093VO0235 10/1/2021 10/31/2021 1 3,228,320 2699 CA093AF0147 11/1/2021 11/30/2021 1 217,884 N/A CA093VO0236 11/1/2021 11/30/2021 1 3,228,323 2699 CA093AF0148 12/1/2021 12/31/2021 1 217,884 N/A CA093VO0227 1/1/2021 12/31/2021 12 1 100 CA093VO0228 1/1/2021 12/31/2021 12 1 100 CA093VO0229 1/1/2021 12/31/2021 12 1 5 CA093VO0230 1/1/2021 12/31/2021 12 1 75 CA093VO0233 1/1/2021 12/31/2021 12 1 22 CA093VO0237 12/1/2021 12/31/2021 1 3,228,323 2699 CA093VO0247 12/1/2021 12/31/2021 1 47,248 N/A CA093VO0238 1/1/2022 1/31/2022 1 3,349,016 2699 CA093AF0149 1/1/2022 2/28/2022 2 601,494 N/A CA093VO0239 2/1/2022 2/28/2022 1 2,561,064 2699 CA093VO0240 2/1/2022 2/28/2022 1 787,952 N/A CA093AF0150 3/1/2022 3/31/2022 1 300,747 N/A CA093AFR321 3/1/2022 3/31/2022 1 69,531 N/A EXHIBIT 2     City Council 14 – 95 8/19/2025 Page 2 UNITS BUDGET AUTHORITY CONTRACT TERM FIRST DAY OF TERM LAST DAY OF TERM FUNDING INCREMENT NUMBER CA093VO0222 4/1/2021 3/31/2022 12 344,259 25 CA093VO0245 3/1/2022 3/31/2022 1 3,349,016 2699 CA093AF0151 4/1/2022 4/30/2022 1 293,659 N/A CA093VO0246 4/1/2022 4/30/2022 1 2,981,408 2699 CA093VO0248 4/1/2022 4/30/2022 1 435,684 N/A CA093VOPR21 4/1/2022 4/30/2022 1 110,162 N/A CA093AF0152 5/1/2022 5/31/2022 1 293,659 N/A CA093AFR421 5/1/2022 5/31/2022 1 213,399 N/A CA093VO0251 5/1/2022 5/31/2022 1 3,451,783 2699 CA093AF0153 6/1/2022 9/30/2022 4 1,220,404 N/A CA093AFR122 9/1/2022 9/30/2022 1 78,583 N/A CA093VO0252 6/1/2022 9/30/2022 4 13,347,397 2699 CA093AF0154 10/1/2022 10/31/2022 1 305,101 N/A CA093AF0155 10/1/2022 10/31/2022 1 28,500 N/A CA093VO0253 10/1/2022 10/31/2022 1 3,374,832 2699 CA093AFR222 11/1/2022 11/30/2022 1 90,438 N/A CA093AF0156 11/1/2022 12/31/2022 2 653,092 N/A CA093VO0241 1/1/2022 12/31/2022 12 1 100 CA093VO0242 1/1/2022 12/31/2022 12 1 100 CA093VO0243 1/1/2022 12/31/2022 12 1 5 CA093VO0244 1/1/2022 12/31/2022 12 1 75 CA093VO0249 4/1/2022 12/31/2022 9 1 25 CA093VO0250 1/1/2022 12/31/2022 12 1 21 CA093VO0256 11/1/2022 12/31/2022 2 6,859,827 2699 CA093AF0158 1/1/2023 1/31/2023 1 750 N/A CA093AF0157 1/1/2023 2/28/2023 2 653,092 N/A CA093AFR322 2/1/2023 2/28/2023 1 112,952 N/A CA093VO0257 1/1/2023 2/28/2023 2 7,603,420 2699 CA093AF0159 3/1/2023 3/31/2023 1 330,396 N/A CA093AF0160 3/1/2023 3/31/2023 1 45,000 N/A CA093AF0161 3/1/2023 3/31/2023 1 45,000 N/A CA093VO0266 3/1/2023 3/31/2023 1 3,868,744 2699 CA093VO0267 3/1/2023 3/31/2023 1 948,449 N/A CA093VO0254 10/1/2022 9/30/2023 12 623,708 38 CA093VO0255 10/1/2022 9/30/2023 12 376,512 25 CA093VO0258 1/1/2023 12/31/2023 12 1 100 CA093VO0259 1/1/2023 12/31/2023 12 1 100 CA093VO0260 1/1/2023 12/31/2023 12 1 5 CA093VO0261 1/1/2023 12/31/2023 12 1 75 CA093VO0262 1/1/2023 12/31/2023 12 1 25 EXHIBIT 2     City Council 14 – 96 8/19/2025 Page 3 UNITS BUDGET AUTHORITY CONTRACT TERM FIRST DAY OF TERM LAST DAY OF TERM FUNDING INCREMENT NUMBER CA093VO0263 1/1/2023 12/31/2023 12 1 17 CA093VO0264 10/1/2023 12/31/2023 3 1 25 CA093VO0265 1/1/2023 12/31/2023 12 17,610 1 EXHIBIT 2     City Council 14 – 97 8/19/2025 EXHIBIT C SCOPE OF WORK EXHIBIT 2     City Council 14 – 98 8/19/2025 CITY OF SANT A ANA Services Coordination for Transitional Age Youth and Former Foster Youth An organization who is awarded a contract from responding to this RFP will have a scope of work that is reflective of what is described here and in their RFP proposal, agreed upon and finalized with the Housing Authority of the City of Santa Ana. A. Key Objectives 1. Provide housing navigation and landlord incentive services to assist the Foster Youth to Independence (FYI) voucher holder to lease a rental unit in the private market. 2. After the FYI voucher holder leases a rental unit, provide independent living skills training and life skills supportive services to maintain stable housing and not return to homelessness including: a. Empower youth with practical skills for independent living in their rental unit. b. Foster personal growth, self-advocacy, and community engagement. c. Support participants in achieving educational and employment goals. B. Housing Navigation and Landlord Incentive Services Required The selected provider will be responsible for delivering the following services, including but not limited to: 1. Housing Search Assistance: a. Housing search assistance is a broad term which may include many activities such as but not limited to: i. Helping a family identify and visit potentially available units during their housing search, ii. Helping to find a unit that meets the household’s disability-related needs, P iii. Providing transportation and directions, iv. Assisting with the completion of rental applications and PHA forms, and v. Helping to expedite the FYI leasing process for the family. 2. Security Deposit/Utility Deposit/Rental Application/Holding Fees: a. Application fees/non-refundable administrative or processing fees/refundable application deposit assistance: The selected provider may choose to assist the family with some or all these expenses. b. Holding fees: It is not uncommon for an owner to request a holding fee that is rolled into the security deposit after an application is accepted but before a lease is signed. i. The selected provider may cover part or all of the holding fee for units where the fee is required by the owner after a tenant’s application has been accepted but before the lease signing. ii. The provider and owner must agree how the holding fee gets rolled into the deposit, and under what conditions the fee will be returned. iii. In general, owners need to accept responsibility for making needed repairs to a unit required by the initial housing quality standards (HQS) inspections and can only keep the holding fee if the client is at fault for not entering into a lease. c. Security deposit assistance: The selected provider may provide security deposit assistance for the family. i. The amount of the security deposit assistance may not exceed the lesser of two months’ rent to owner, the maximum security deposit allowed under EXHIBIT I SCOPE OF SERVICES City of Santa Ana RFP No. 25-057A Page 16 of 41 EXHIBIT 2     City Council 14 – 99 8/19/2025 CITY OF SANTA ANA applicable state and/or local law, or the actual security deposit required by the owner. ii. The provider may place conditions on the security deposit assistance, such as requiring the owner or family to return the security deposit assistance to the provider at the end of the family’s tenancy (less any amounts retained by the owner in accordance with the lease). iii. Security deposit assistance returned to provider must be used for the same or other eligible uses. d. Utility deposit assistance/utility arrears: The selected provider may provide utility deposit assistance for some or all of the family’s utility deposit expenses. i. Assistance can be provided for deposits (including connection fees) required for the utilities to be supplied by the tenant under the lease. In addition, some families may have large balances with gas, electric, water, sewer, or trash companies that will make it difficult if not impossible to establish services for tenant-supplied utilities. ii. The selected provider may also provide the family with assistance to help address these utility arrears to facilitate leasing. iii. Utility deposit assistance that is returned to the provider must be used for the same or other eligible uses. 3. Landlord Incentive Services: a. Owner recruitment and outreach: The selected provider may conduct owner recruitment and outreach. i. In addition to traditional owner recruitment and outreach, activities may include providing enhanced customer service, and offering owner incentive and/or retention payments b. Owner incentive and/or retention payments: The selected provider may make incentive or retention payments to owners that agree to initially lease their unit to an FYI voucher holder. i. The selected provider may design the owner incentive payment to meet its specific needs (such as, for example, limiting the incentive payments to new owners or owners in high opportunity neighborhoods, or structuring all or part of the payment as a damages or unpaid rent mitigation fund, where the owner receives the mitigation payment only if the security deposit is insufficient to cover damages and other amounts owed under the lease). ii. The selected provider may condition the offer of the owner incentive payment on the owner’s agreement to abide by certain terms and conditions. For example, the selected provider could require the owner to agree to contact and work with the family’s case manager or other intervention services should lease violations or other tenant-related issues arise during the assisted tenancy before taking action to evict the tenant. 4. Other Activities: a. Moving expenses (including move-in fees and deposits): The selected provider may provide assistance for some or all of the family’s reasonable moving expenses when they initially lease a unit with their FYI voucher. b. Tenant-readiness services: The selected provider may help create customized plans to address or mitigate barriers that individual families may face in renting a unit with an FYI voucher, such as negative credit, lack of credit, negative rental or utility history, or to connect the family to other community resources that can assist with rental arrears. City of Santa Ana RFP No. 25-057A Page 17 of 41 EXHIBIT 2     City Council 14 – 100 8/19/2025 CITY OF SANTA ANA c. Essential household items: The selected provider may assist the family with some or all of the costs of acquiring essential household items (e.g., tableware, bedding, etc.). d. Renter’s insurance if required by the lease: The selected provider may assist the family with some or all of the cost of renter’s insurance, but only in cases where the purchase of renter’s insurance is a condition of the lease. C. Independent Living Skills Training and Life Skills Supportive Services Required The selected provider will be responsible for delivering the following services, including but not limited to: 1. Independent Living Skills Training: a. Household Management: Training on meal planning, cooking, cleaning, laundry, and home safety. b. Financial Literacy: Budgeting, banking, bill payment, credit management, and savings strategies. c. Personal Care and Health Management: Hygiene, grooming, dressing skills, and health maintenance. d. Time Management and Organization e. Transportation Skills: Guidance on using public transportation, route planning, and obtaining driver’s licenses when applicable. 2. Life Skills Development: a. Employment Preparation: Career exploration, resume writing, job search strategies, interview preparation, and workplace etiquette. b. Educational Support: Assistance with GED preparation, college applications, financial aid navigation, and vocational training opportunities. c. Self-Advocacy: Decision-making skills, problem solving techniques, and accessing community resources. d. Social Skills: Training to build healthy relationships and community connections. e. Workshops: Organize and conduct regular workshops on various life skills topics such as communication skills, conflict resolution, stress management, and healthy relationships. 3. Comprehensive Case Management Services: a. Conduct initial assessments to identify individual needs and goals. b. Develop personalized service plans. c. Provide ongoing support and regular check-ins to ensure goal achievement. d. Coordination with local agencies for additional support services as needed. e. Work with participants to create comprehensive self-sufficiency plans. f. Assist in setting and achieving goals related to housing, education, and career. D. Reports 1. Contractor shall submit a Quarterly Homeless Housing, Assistance, and Prevention Program (HHAP) Funds Report to the Housing Authority Coordinator thirty (30) days following the end of each quarter as listed below: Quarter Due Dates Quarter 1: July 1, 2025 – September 30, 2025 October 31, 2025 Quarter 2: October 1, 2025 – December 31, 2025 January 31, 2026 Quarter 3: January 1, 2026 – March 30, 2026 April 30, 2026 Quarter 4: April 1, 2026 – June 30, 2026 July 31, 2026 Quarter 1: July 1, 2026 – September 30, 2026 October 31, 2026 City of Santa Ana RFP No. 25-057A Page 18 of 41 EXHIBIT 2     City Council 14 – 101 8/19/2025 CITY OF SANTA ANA Quarter 2: October 1, 2026 – December 31, 2026 January 31, 2027 Quarter 3: January 1, 2027 – March 30, 2027 April 30, 2027 Quarter 4: April 1, 2027 – June 30, 2027 July 31, 2027 Quarter 1: July 1, 2027 – September 30, 2027 October 31, 2027 Quarter 2: October 1, 2027 – December 31, 2027 January 31, 2028 Quarter 3: January 1, 2028 – March 30, 2028 April 30, 20278 Quarter 4: April 1, 2028 – June 30, 2028 July 31, 2028 2.Contractor shall provide a Quarterly HHAP Funds Report to mhodson@santa-ana.org that includes the following information: a.Specific uses and expenditures of any HHAP funds broken out by eligible uses listed; b.The number of homeless individuals served; c.The type of housing assistance provided, broken out by the number of individuals; and d.Outcome data for individual served including the type of housing that an individual exited to, the percent of successful housing exits, and exit types for unsuccessful housing exits. E.Additional Reporting Requirements 1.All service outcome data shall be entered and tracked in the Homeless Management Information System (HMIS) 2.Monthly financial reports detailing funds obligated and expended 3.Annual comprehensive report on program achievements, challenges, and financial summary F.Timeline The program is expected to run for 3 years, from July 1, 2025 to June 30, 2028 or until funds are depleted, with the option for a one-year extension. The selected provider will be expected to start services within 6 weeks of contract award and approval by City Council, whichever comes later. Regular updates will be required as per the reporting schedule outlined in the contract. G.Compensation Contractor shall be compensated for the services provided under this Agreement on a cost reimbursement basis as follows: •The maximum amount for this Agreement for the period of July 1, 2025, through June 30, 2028 shall not exceed $632,839. City of Santa Ana RFP No. 25-057A Page 19 of 41 EXHIBIT 2     City Council 14 – 102 8/19/2025 EXHIBIT D FEDERAL REGULATIONS a. Federal Regulations – Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. c. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CONTRACTOR, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to Contractor and the agency from which Contractor received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports - Recipient shall provide to Contractor all records and information requested by Contractor for inclusion in quarterly reports and such other reports or records as Contractor may be required to provide to the agency from which Contractor received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". EXHIBIT 2     City Council 14 – 103 8/19/2025 h. No Lobbying - Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CONTRACTOR which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR, Subtitle B, Chapter 60), as applicable. k. Public Contracts Code - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. l. Copeland Anti-Kickback Act - Recipient will comply, and all its contractors and subcontractors (or subrecipients) shall comply, with all requirements of the Copeland “Anti-Kickback” Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. (1) Outside Contractor – Contractors shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. Part. 3 as may be applicable, which are incorporated by reference into this contract. (2) Subcontracts – Outside contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as FEMA may by appropriate instructions require, and also a EXHIBIT 2     City Council 14 – 104 8/19/2025 clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. (3) Breach – A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. m. Davis-Bacon Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. Contractors are required to pay wages to laborers and mechanics at a rate no less than the prevailing wages specified in a wage determination made by the Secretary of Labor. Additionally, contractors are required to pay wages not less than once a week. n. Work Hours and Safety - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air Act (42 U.S.C. 7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as applicable. p. Energy and Conservation - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights - Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR Part 401 and any other implementing regulations, as applicable. s. Copyright - Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and Contractor reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or Contractor purpose: (1) the copyright in any work developed through this Agreement; and EXHIBIT 2     City Council 14 – 105 8/19/2025 (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and Contractor’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights. t. Telecommunications (2 CFR 200.216) - Recipient will comply with FEMA Policy 405-143- 1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunication Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services provided by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. u. Domestic preferences for procurements (2 CFR 200.322) - Recipient agrees that as appropriate and to the extent consistent with law, it will, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). This requirement must be included in all subawards including all contracts and purchase orders for work or products under this award. For purposes of this provision: “produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; and “manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. v. Equal Employment in Construction Contracts - Pursuant to Equal Employment Opportunity EXHIBIT 2     City Council 14 – 106 8/19/2025 requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during emplo yment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the EXHIBIT 2     City Council 14 – 107 8/19/2025 administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. EXHIBIT 2     City Council 14 – 108 8/19/2025 EXHIBIT E COMPENSATION EXHIBIT 2     City Council 14 – 109 8/19/2025 Cost Proposal & Budget EXHIBIT 2     City Council 14 – 110 8/19/2025 Orangewood Foundation Services Coordination for TAY and Former Foster Youth, RFP #25-057A 2. COST PROPOSAL For the fixed rate of $632,839 over a three-year period, Orangewood Foundation proposes to provide support to TAY who have been awarded FYI housing vouchers from SAHA. Leveraging existing contract funding from SSA for our Independent Living Program, Orangewood will offer individualized case management, independent living skills training and workshops, engaging events, housing planning and navigation support, resource referrals and linkages, and peer mentorship to all TAY who have been issued a FYI voucher by SAHA over the three-year contract period. $632,839 in contract funding from the City of Santa Ana will be utilized as follows: •Orangewood will designate $54,000/year in funding over three years to provide short- term housing placement in a hotel, motel, or other temporary accommodations to TAY until they can secure and move into homes with their newly issued FYI vouchers. We anticipate that six TAY households per year will benefit from the short-term housing placement funds. •Orangewood will also designate $42,000/year in funding over three years to provide housing stabilization support to TAY with FYI vouchers who are experiencing financial challenges. This housing stabilization support can take many forms, including moving assistance, purchase of furniture and other household items, car repairs, and emergency rental assistance. Orangewood anticipates that 28 TAY households per year will benefit from this housing stabilization support. •For the first two years of the contract period, Orangewood will devote $150,000/year to subcontracting with Orange County United Way for their WelcomeHome OC landlord incentive program to support 25 TAY households with SAHA-issued FYI vouchers each year in securing rental housing from property owners and operators that will accept their vouchers. The $150,000/year subcontract with United Way will be spent as follows over the first two years: o $24,600/year for 0.25 FTE Senior Navigation Specialist to assist 25 TAY per year in finding housing with their FYI vouchers; o $24,600/year for 0.25 FTE Housing Stabilization Specialist to collaborate with Orangewood in supporting TAY in maintaining stability once they are housed; o $24,600/year for 0.25 FTE Senior Property Engagement Specialist to outreach to, engage with, and steward relationships with property owners and operators to convince them to rent with TAY with FYI vouchers; o $11,070/year for 0.10 FTE Program Manager to lead the WelcomeHome OC’s program team in this collaborative project with Orangewood benefiting TAY with SAHA-issued FYI vouchers; Page 19 EXHIBIT 2     City Council 14 – 111 8/19/2025 Orangewood Foundation Services Coordination for TAY and Former Foster Youth, RFP #25-057A o $34,875/year for security deposits ($14,375), application fees ($281), unit holding fees ($8,438), property owner bonuses ($1,500), moving costs and other flexible assistance ($9,375), and renter’s insurance ($906) for approximately six TAY per year who are not MediCal eligible and therefore do not have access to the CalAIM move-in and housing deposit funds; o $3,750/year for mitigation funds to cover property damages and other tenancy- related losses incurred by landlords as a result of their rental to TAY with FYI vouchers, which historically is only incurred for only 5% of participants; o $12,869 for program implementation expenses, including outreach to property owners and operators, marketing, and IT support; and o $13,636 for 10% indirect costs incurred by United Way in operating this program. •Orangewood has budgeted for a 7.6257% indirect cost rate, amounting to $44,839 over three years. Orangewood requests that $264,759 be disbursed in Year One, $264,759 in Year Two, and $103,321 in Year Three. Page 20 EXHIBIT 2     City Council 14 – 112 8/19/2025 Organization Name: Project Title: Project Start Date: Project End Date: Year 1 Year 2 Year 3 TOTAL 264,759$ 264,759$ 103,321$ 632,839$ 54,000$ 54,000$ 54,000$ 162,000$ 42,000$ 42,000$ 42,000$ 126,000$ 96,000$ 96,000$ 96,000$ 288,000$ 150,000$ 150,000$ -$ 300,000$ 150,000$ 150,000$ -$ 300,000$ 246,000$ 246,000$ 96,000$ 588,000$ Indirect Rate 7.6257%18,759$ 18,759$ 7,321$ 44,839$ 264,759$ 264,759$ 103,321$ 632,839$ 264,759$ 264,759$ 103,321$ 632,839$ PROGRAM BUDGET Orangewood Foundation Services Coordination for Transitional Age Youth and Former Foster Youth 7/1/25 6/30/28 Total Program Budget Funding from City of Santa Ana TOTAL Subtotal for Direct Expenses Subtotal for Direct Expenses and Subcontractor Expenses Subtotal with Indirect Subcontractor Expenses Housing Stability Funds for TAY with SAHA-issued FYI vouchers who need financial assistance to cover moving costs, household furnishings, rent payments, car repairs, or other emergency expenses in order to attain and maintain housing stability – averaging $1,500 per TAY household x 28 TAY households/year. Subcontract with Orange County United Way to provide housing placement support to 25 TAY households with FYI vouchers per year x 2 years. Includes costs for 0.85 FTE WelcomeHome O C staff to support housing navigation, housing stabilization, and property engagement services as well as program management; costs for security deposits, application fees, unit holding fees, property owner bonuses, and renter's insurance for 25% of TAY with newly issued FYI vouchers w ho aren't CalOptima Health members and aren't eligible for housing deposit assistance through CalAIM program; mitigation fund to cover rental damages by 5% of households; outreach, marketing, and IT support for the WelcomeHome OC program; and a 10% indirect cost rate for United Way's administration of this program. Subtotal for Subcontractor Expenses Direct Expenses Short-Term Housing Placement Funds for TAY in need of short-term placement in a hotel, motel, or other temporary accommodations until they can move into their own homes with their FYI vouchers – averaging $9,000 per TAY household for 2-3 months of short-term housing x 6 TAY households/year. Page 21 EXHIBIT 2     City Council 14 – 113 8/19/2025 EXHIBIT F INSURANCE REQUIREMENTS EXHIBIT 2     City Council 14 – 114 8/19/2025 Subcontractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Subcontractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Subcontractor does not maintain commercial automobile liability insurance, Contractor will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. • Workers’ Compensation (W/C): as required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Subcontractor has no employees. If Subcontractor maintains broader coverage and/or higher limits than the minimums shown above, Contractor requires and shall be entitled to the broader coverage and/or the higher limits maintained by Subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Contractor. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Subcontractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against Contractor, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Subcontractor for Contractor. 3. All required insurance policies: For any claims related to this contract, Subcontractor’s insurance coverage shall be primary and any insurance maintained by Contractor, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Subcontractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. EXHIBIT 2     City Council 14 – 115 8/19/2025 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materiall y changed except after thirty (30) days prior written notice has been given to Contractor. Ten (10) days prior written notice shall be provided to Contractor for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Community Development Agency, Executive Director, 20 Civic Center Plaza, M-25, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the Contractor. Contractor may require Subcontractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to Contractor. Verification of Coverage Subcontractor shall furnish Contractor with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Contractor before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Subcontractor’s obligation to provide them. Contractor reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work. Subcontractors Subcontractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Subcontractor shall ensure that Contractor is an additional insured on insurance required from sub-contractors. EXHIBIT 2     City Council 14 – 116 8/19/2025 Special Risks or Circumstances Contractor reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. EXHIBIT 2     City Council 14 – 117 8/19/2025 Community Development Agency www.santa-ana.org/ccd Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Agreement with MDG Associates, Inc. to Provide On-Call Comprehensive Financial, Grant Monitoring, Administrative and Technical Support Services for the CDBG, HOME, and ESG Program AGENDA TITLE Agreement with MDG Associates, Inc. to Provide On-Call Comprehensive Financial, Grant Monitoring, Administrative and Technical Support Services for the CDBG, HOME, and ESG Programs (General & Non-General Funds) (Specification No. 25-076A) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with MDG Associates, Inc. to provide on-call comprehensive financial, grant monitoring, administrative, and technical support services for the Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant Program in an amount not to exceed $300,000 over a three-year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension. (Agreement No. A-2025-XXX) GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The City of Santa Ana is an entitlement jurisdiction and receives annual allocations from the U.S. Department of Housing and Urban Development (HUD) for federal grant programs including the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), and Emergency Solutions Grant (ESG) Program. The City’s total Fiscal Year (FY) 2025-26 allocation is $5,726,570: Community Development Block Grant $ 4,190,178 HOME Investment Partnerships Program $ 1,159,062 Emergency Solutions Grant $ 377,330 TOTAL $ 5,726,570 Generally, these federal funds must be used to benefit low and moderate income persons, aid in the prevention or elimination of slums or blight, meet an urgent need, and assist with our nation's public workforce system to help residents including youth and those with significant barriers to employment enter into high-quality jobs and careers. The City uses these HUD funds for a variety of projects and activities, including affordable housing development, residential rehabilitation, mortgage assistance, public and homeless services, and capital improvement projects.    City Council 15 – 1 8/19/2025 Agreement with MDG Associates, Inc. August 19, 2025 Page 2 5 2 7 3 In order to meet regulatory requirements for administering the federal programs, the City needs to ensure that qualified program administrators with the skills and knowledge in the field of comprehensive financial, grant monitoring, administrative, and technical support services are available to ensure prompt and competent services to the public. The purpose of grant monitoring is to ensure that the City’s CDBG, HOME, and ESG funds are only being used for authorized and eligible purposes, in compliance with federal statutes, regulations, and the terms and conditions of the sub-awards. The purpose of financial and technical support services is to ensure compliance with the Uniform Administrative Requirements, cost principles, and audit requirements for federal awards at 2 CFR 200 and various other grant-specific services. The purpose of administrative services is to administer one or more of these federal grant programs, in order to ensure the City does not fall out of compliance and eligibility for the renewal of program funding. As an entitlement jurisdiction, these specialized services are critical for the City’s compliance. Request for Proposals On May 7, 2025, staff issued Request for Proposals (RFP # 25-076A) seeking proposals from qualified consultants to provide on-call comprehensive financial, administrative, and technical support services for federally funded programs (Exhibit 1). Specifically, the selected consultant will assist City Staff in providing comprehensive financial, grant monitoring, administrative, and technical support services for the CDBG, HOME, and ESG Programs as needed. The technical assistance and administrative services will be on-call for any forms of assistance or service related to these grant programs. The RFP was posted on the City’s online bid management and publication system (PlanetBids) and a Notice Inviting Bids was sent to 250 prospective bidders. Through the PlanetBids online portal, vendors may register to receive notifications on all current and future City projects, as well as download contract documents, receive project updates, and submit bids electronically. All prospective bidders in Santa Ana were notified about the RFP but staff are not aware of any local firms with expertise and experience in this scope of work. Responses to the RFP were accepted from May 7, 2025 to May 29, 2025. The City received four (4) proposals prior to the RFP deadline. No firms from Santa Ana submitted a proposal. A Proposal Review Committee consisting of three subject matter experts from the Community Development Agency reviewed and ranked each proposal based on the following criteria as stated in the RFP: Background, Qualifications & Experience (25 points), Key Personnel / Proposed Staffing (25 points), Technical Approach / Methodology (25 points), Cost Proposal (20 points), and Organization/Completeness of Response (5 points). Below are the average scores for the proposals:     City Council 15 – 2 8/19/2025 Agreement with MDG Associates, Inc. August 19, 2025 Page 3 5 2 7 3 Consultant Company Average Score MDG Associates, Inc.97 Nan McKay and Associates 84 Advanced Avant-Garde 83 CohnReznick Advisory LLC 76 Based on this competitive procurement process, staff recommends that the City Council approve an agreement with the highest-ranked consultant, MDG Associates, Inc., to provide comprehensive financial, grant monitoring, administrative, and technical support services for the CDBG, HOME, and ESG Programs in an amount not to exceed $300,000 over a three-year period, beginning August 19, 2025 and expiring June 30, 2028, with the option for an extension (Exhibit 2). While cost competitiveness was considered as part of the evaluation process, MDG Associates, Inc.’s superior qualifications and experience with Santa Ana and comparable jurisdictions made them the highest-ranked firm. Their pricing was found to be reasonable in light of their specialized expertise and the comprehensive nature of the required services. MDG Associates, Inc. MDG Associates, Inc. (MDG) was selected based on their exceptional qualifications, depth of experience with HUD-funded programs, and demonstrated understanding of federal compliance requirements under 2 CFR Part 200. Their team includes nationally recognized subject matter experts in grant compliance, program administration, and monitoring, with a proven track record of delivering effective, timely, and collaborative support to local governments throughout California and across the country. Several MDG team members also serve as HUD-authorized trainers and contributors to the HUD “Ask a Question” help desk, providing guidance to entitlement jurisdictions nationwide. This reflects a unique level of regulatory fluency and positions MDG at the forefront of national HUD compliance standards. MDG has had agreements with the City of Santa Ana for over a decade, including the same monitoring of various subrecipients and providing on-call technical assistance to support the City’s CDBG, HOME, and ESG Programs. Their familiarity with the City’s staff, systems, priorities, and past performance findings positions them to deliver immediate and efficient support. In addition to their strong regulatory expertise, MDG has consistently demonstrated a capacity-building approach that strengthens subrecipient compliance and enhances the City’s overall grant compliance and administration. MDG’s superior qualifications, technical expertise, and experience working directly with Santa Ana distinguishes them as the most capable firm to provide these comprehensive services. Staff recommends continuing this partnership with MDG to ensure high-quality oversight of the City’s federal funds and to help mitigate compliance risks. FISCAL IMPACT Funds are available in the General Fund, HOME, and ESG Contract Services- Professional account (nos. 01118810-62300, 13018780-62300, and 13518785-62300). Subsequent funding will be budgeted in future fiscal years for expenditure as shown in the table below:    City Council 15 – 3 8/19/2025 Agreement with MDG Associates, Inc. August 19, 2025 Page 4 5 2 7 3 Fiscal Year Grant Year Accounting Unit-Account #Fund Description Accounting Unit, Account Description Amount FY 2025-26 2025 01118810- 62300 General Fund Contract Services- Professional $ 70,200 FY 2025-26 2025 13018780- 62300 HOME Program Contract Services- Professional $ 22,160 FY 2025-26 2025 13518785- 62300 ESG Contract Services- Professional $ 7,640 Total for FY 25-26 $ 100,000 Fiscal Year Grant Year Accounting Unit-Account #Fund Description Accounting Unit, Account Description Amount FY 2026-27 2026 13518780-62300 CDBG Administration Contract Services- Professional $ 68,390 FY 2026-27 2026 13018780-62300 HOME Program Contract Services- Professional $ 22,160 FY 2026-27 2026 13518785-62300 ESG Contract Services- Professional $ 9,450 Total for FY 26-27 $ 100,000 Fiscal Year Grant Year Accounting Unit-Account #Fund Description Accounting Unit, Account Description Amount FY 2027-28 2027 13518780- 62300 CDBG Administration Contract Services- Professional $ 68,390 FY 2027-28 2027 13018780- 62300 HOME Program Contract Services- Professional $ 22,160 FY 2027-28 2027 13518785- 62300 ESG Contract Services- Professional $ 9,450 Total for FY 27-28 $ 100,000 TOTAL $300,000 EXHIBITS 1. Request for Proposals for HUD Grant Management Services 2. Agreement with MDG Associates, Inc. Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager     City Council 15 – 4 8/19/2025 REQUEST FOR PROPOSALS NO. 25-076A FOR UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) GRANT MANAGEMENT SERVICES CITY OF SANTA ANA KEY RFP D ATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Proposers. Issue Date: Wednesday, May 7, 2025 Deadline for Questions: Monday, May 19, 2025, 4:00 P.M. Proposal Due Date: Thursday, May 29, 2025, 4:00 P.M. EXHIBIT 1     City Council 15 – 5 8/19/2025 CITY OF SANTA ANA TABLE OF CONTENTS I. BACKGROUND ........................................................................................................................... 3 II. OVERVIEW OF PROJECT .......................................................................................................... 3 III. TERM OF AGREEMENT ............................................................................................................ 4 IV. MINIMUM QUALIFICATIONS ...................................................................................................... 4 V. RESPONSE TO RFP .................................................................................................................. 4 VI. CERTIFICATIONS (ATTACHMENTS) ......................................................................................... 9 VII. REFERENCES ............................................................................................................................ 9 VIII. MINIMUM SCOPE AND LIMIT OF INSURANCE ......................................................................... 9 IX. SELECTION PROCEDURES & CRITERIA ............................................................................... 10 X. WITHDRAWALS........................................................................................................................ 11 XI. GENERAL TERMS AND CONDITIONS .................................................................................... 11 XII. AWARD OF AGREEMENT ........................................................................................................ 16 XIII. IMPLEMENTATION ................................................................................................................... 16 EXHIBITS Exhibits provided herein for Proposers’ reference only. EXHIBIT I – SCOPE OF SERVICES EXHIBIT II – SAMPLE AGREEMENT ATTACHMENTS A PROPOSER’S CERTIFICATION, PROPOSAL ITEM PRICING B REFERENCES C PROPOSER’S STATEMENT D NON-COLLUSION AFFIDAVIT E NON-LOBBYING CERTIFICATION F NON-DISCRIMINATION CERTIFICATION G SAM.gov UEI VERIFICATION H CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION EXHIBIT 1     City Council 15 – 6 8/19/2025 CITY OF SANTA ANA I. BACKGROUND The City of Santa Ana, California, is rich in culture and pride, the county seat of Orange County, and encompasses an area of approximately 27 square miles. For more information, please visit https://www.santa-ana.org/ II. OVERVIEW OF PROJECT The City of Santa Ana (City) is seeking proposals from qualified and experienced consultants to provide comprehensive financial and technical support services for federally funded subrecipient programs during the 2025–2026 Fiscal Year, July 1, 2025 through June 30, 2026. Consultants must demonstrate a thorough understanding of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200). See EXHIBIT I for complete Scope of Services. The term “Vendor”, “Proposer”, “Firm”, “Consultants”, and “Contractor” shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP). The selected consultant(s) will be responsible for monitoring the use of federal funds administered through the following programs: • Community Development Block Grant (CDBG) • HOME Investment Partnerships Program (HOME) • Emergency Solutions Grant (ESG) The primary objective of this engagement is to ensure that all sub-awards are expended in accordance with authorized program purposes and in full compliance with applicable federal statutes, regulations, and the specific terms and conditions of each award. Responsibilities will include, but are not limited to: • Conducting comprehensive financial and compliance monitoring of subrecipients • Evaluating internal controls, accounting systems, and documentation practices • Providing technical assistance and corrective action guidance as needed • Preparing detailed monitoring reports and documentation of findings • Assisting with audit preparation and responses to federal or state inquiries This initiative supports the City’s commitment to effective stewardship of public funds and the promotion of transparent, accountable program management. Proposals will be evaluated based on relevant experience, understanding of applicable federal requirements, technical approach, and cost-effectiveness. General Background The City of Santa Ana is an entitlement jurisdiction, receiving its allocations directly from HUD. The City’s Fiscal Year (FY) 2025-2026 allocation is anticipated to be $5,899,968 million dollars. Below is an overview of the anticipated FY 2025-2026 budget: Grant Approx. Annual Allocation Community Development Block Grant (CDBG) $4,293,315 HOME Investment Partnership Program (HOME) $1,184,075 Emergency Solutions Grant (ESG) $422,578 City of Santa Ana RFP No. 25-076A Page 3 of 36 EXHIBIT 1     City Council 15 – 7 8/19/2025 CITY OF SANTA ANA These funds are used for a variety of projects and activities, such as residential rehabilitation, public and homeless services, rental assistance, public facilities improvement projects, and affordable housing development. To learn more about the City of Santa Ana’s current HUD plans and activities, please use the link below: https://www.santa-ana.org/housing-grant-funding/ The City is seeking the services of a professional consultant or consulting firm to provide assistance with United States Department of Housing and Urban Development (HUD) grant administration. The assistance to be provided will ensure proper and timely expenditure of the program funds. III. TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of three (3) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five (5) years. Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period. Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required. IV. MINIMUM QUALIFICATIONS 1) Contractor must have been in business continuously for the most recent five (5) years prior to the date of this RFP. 2) Minimum three (3) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP. V. RESPONSE TO RFP A. SUBMITTAL INSTRUCTIONS It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City’s Bid Management System, PlanetBids. PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at: https://vendors.planetbids.com/portal/20137/portal-home. Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992- City of Santa Ana RFP No. 25-076A Page 4 of 36 EXHIBIT 1     City Council 15 – 8 8/19/2025 CITY OF SANTA ANA 1771. Questions of an operational nature may be directed to the City’s assigned Buyer. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. All notifications, updates and addenda will be posted online on PlanetBids at https://vendors.planetbids.com/portal/20137/portal-home. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. B. COMMUNICATION / CONTACT WITH CITY STAFF Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned Buyer(s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Buyer(s). C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids no later than the date and time shown at the schedule of key RFP dates on the cover page of this RFP. No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab. General process questions may be directed to the following: Jacques Lam Buyer jlam@santa-ana.org D. EXCEPTIONS Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or Contract terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Should the Proposer be considered for award recommendation and progress into the negotiations phase, the requests for exceptions or modifications to the City’s terms and conditions will be discussed at that time. The City will not accept any requests after the deadline for questions and reserves the right to reject or strike any requests for exceptions or additional terms and conditions related to Agreement, RFP, and insurance and indemnification terms and conditions. City of Santa Ana RFP No. 25-076A Page 5 of 36 EXHIBIT 1     City Council 15 – 9 8/19/2025 CITY OF SANTA ANA E. ADDENDA Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City’s PlanetBids system, https://vendors.planetbids.com/portal/20137/portal-home. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. F. UNDERSTANDING PROPOSAL It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Contract and any other Contract Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Contract Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Contract Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein. G. PROPOSAL CONTENTS Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged. 1. Statement of Qualifications (SOQ) SOQ must include a Table of Contents. Additionally, SOQ must include the following: a. Cover Letter Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity. Cover Letter shall not exceed one page. Show the RFP subject, the name of proposer firm, local address, telephone number, name of contact person and date. Give the names of the persons who will be authorized to make representations for the proposer, their titles, addresses, e-mail addresses, telephone numbers, and fax numbers. Cover letter must be addressed to the following City Project Manager: Brenda Vega, Community Development Analyst City of Santa Ana – Community Development Agency 20 Civic Center Plaza M-25 Santa Ana, CA 92701 (714) 667-2219 bvega@santa-ana.org b. Services Provided A description of proposed services to be provided and how they meet the needs of the City as described in Exhibit I – Scope of Services. Briefly state the proposer’s understanding of the work to be done and commitment to perform the work within the City of Santa Ana RFP No. 25-076A Page 6 of 36 EXHIBIT 1     City Council 15 – 10 8/19/2025 CITY OF SANTA ANA specified time period. c. Agreement Statement Proposal shall include a statement outlining your concurrence or reference to concerns previously submitted with any and all provisions as contained in EXHIBIT II – Sample Agreement of this RFP (if any). d. Firm and Team Experience Proposal shall include a profile of the firm’s experience including the following: i. A general description of the firm, including size and number of employees working directly with the City on this agreement. ii. Firm’s nearest address serving the City of Santa Ana and headquarters address. iii. Name and contact information of the supervising Project Manager/Principal Agent, to be assigned to the agreement. The Project Manager/Principal Agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited to an interview. iv. Resumes for all key staff proposed describing relevant experience. Identify personnel who will work on the monitoring including their resumes and hourly rates. v. Describe recent monitoring experience similar to the type requested. e. Proposed Work Plan Proposal shall include a statement demonstrating the firm’s understanding of the Scope of Services. Describe the company’s experience and work plan to conduct financial and programmatic compliance reviews of federal grants with your hourly rates and estimated hours for the following services: • Financial monitoring of up to five (5) Community Development Block Grant sub-recipients providing fair housing and/or public services. • Program monitoring for up to five (5) Community Development Block Grant sub-recipients providing fair housing and/or public services. • Financial monitoring of up to three (3) Emergency Solutions Grant sub- recipients. Two sub-recipients provide one activity and one subrecipient provides three activities. • Project monitoring of two (2) Community Development Block Grant capital improvement projects. • Financial monitoring of two (2) HOME projects. • Technical support to enhance project documents and reporting documents for City of Santa Ana RFP No. 25-076A Page 7 of 36 EXHIBIT 1     City Council 15 – 11 8/19/2025 CITY OF SANTA ANA compliance with all applicable regulations. Additionally, proposed work plan shall include Proposers’: i. Anticipated approach to performing services as specified herein; ii. Suggestions or special concerns the evaluation committee should take into consideration (if any); iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables, implementation plan, and timeline. iv. Provide the location of the office from which the work is to be done and the number of partners, managers, supervisor, seniors and other professional staff employed by the office. f. References: Attachment B – References shall be submitted for similar projects performed for state and/or similar government clients. 2. Cost Proposal All Proposers are required to submit a fixed rate fee with their Cost Proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a payment schedule if applicable. City reserves the right to negotiate compensation and/or payment schedule prior to award of any resulting agreement. When applicable, if providing hourly rate sheets, Proposer shall not include rate ranges or averages. The City shall not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer’s cost proposal fee structure. Any language related to travel reimbursement shall be stricken from the document by the City and if not stricken, shall be deemed invalid. Proposals shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City. Pricing shall remain firm for the entire initial Agreement term. Thereafter, any proposed pricing adjustment for follow-on renewal periods shall be submitted to the City Representative in writing at least ninety (90) days prior to the new Agreement term. The City reserves the right to accept, reject, or negotiate any proposed pricing adjustment not to exceed the Bureau of Labor Statistics Consumer Price Index (CPI) data as follows: Los Angeles-Long Beach-Anaheim, CA; All Urban Consumers; Not Seasonally Adjusted; annualized change comparing the most recent month’s reported data to the same month of the prior year. (This information may be found on the U.S. Department of Labor’s website at www.bls.gov.) City of Santa Ana RFP No. 25-076A Page 8 of 36 EXHIBIT 1     City Council 15 – 12 8/19/2025 CITY OF SANTA ANA VI. CERTIFICATIONS (ATTACHMENTS) In addition to the SOQand Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package: • Attachment A: Proposer’s Certification and Proposal Item Pricing • Attachment B: References • Attachment C: Proposer’s Statement • Attachment D: Non-Collusion Affidavit • Attachment E: Non-Lobbying Certification • Attachment F: Non-Discrimination Certification • Attachment G: SAM.gov UEI Veritifcation • Attachment H: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise. PLEASE NOTE: • All forms above must be signed by a representative of the Firm that is legally authorized to contractually bind the Proposer. • City will not waive notarization requirement when applicable on any of the required attachments. VII. REFERENCES Contractor shall provide three (3) references from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names, addresses and telephone numbers. Use ATTACHMENT B – References. The respondent grants permission for the City to contact any individuals listed as references. City may disqualify a Proposer if: • References fail to substantiate Proposer’s description of services and deliverables provided; or • References fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or • City is unable to reach the point of contact with reasonable effort. It is the Proposer’s responsibility to inform the point of contact(s) of normal City working hours. VIII. MINIMUM SCOPE AND LIMIT OF INSURANCE See Exhibit II – Sample Agreement City of Santa Ana RFP No. 25-076A Page 9 of 36 EXHIBIT 1     City Council 15 – 13 8/19/2025 CITY OF SANTA ANA IX. SELECTION PROCEDURES & CRITERIA A. Evaluation: The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below. B. Scoring Criteria: Proposers will be ranked by the review committee based on the following criteria: CATEGORY POINTS Background, Qualifications & ExperienceThe technical qualifications and experience of the organization are adequately described as they relate to the Scope of Services. o The proposal identifies specific projects completed within the past five (5) years that demonstrate competency of the tasks outlines in the Scope of Services. o The ability to meet the needs and concerns of the City is adequately demonstrated. 25 Key Personnel / Proposed StaffingProposer demonstrates experience providing type of service required or experience providing similar services • Proposer demonstrates they have the necessary resources, knowledge, skills, experience, and any required licenses / certifications to provide the required services • Proposal provides resumes of experienced personnel that are capable of and devoted to the successful accomplishment of work to be performed under this contract. • Staff members have been identified who would be assigned to act in key management and technical positions providing services described in the Scope of Services. • Proposal includes a description of the role for each identified staff member, including name, position, education, years of experience, and relevant projects on which they have worked. 25 Technical Approach / Methodology o The proposal provides a thorough description of how the firm plans to meet the requirements of the Scope of Services, addressing specific challenges and opportunities, and explaining why their company is best suited to assist the City. o An implementation plan is included outlining a description of efforts the firm will undertake to achieve client satisfaction and to meet project deadlines 25 Cost Proposal The Cost Proposal will be evaluated as follows: • Lowest price receives the full score. • Other scores are proportional to the lowest price. 20 Organization/Completeness of Response Proposal demonstrates understanding of project and objectives as it relates to the Scope of Services. o Proposal demonstrates requirements are addressed and adhered to. o Proposal is complete, comprehensive, and well-organized. 5 City of Santa Ana RFP No. 25-076A Page 10 of 36 EXHIBIT 1     City Council 15 – 14 8/19/2025 CITY OF SANTA ANA C. Rankings: A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the contract to any Proposer(s) with a score above 70. The review committee will evaluate Proposers based on their response to the RFP and the City evaluation criteria set forth above. D. Interviews: The review committee may invite the Proposers to interview. If invited to interview, Proposers must be prepared to include key personnel in the interview and/or presentation. The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into a contract without holding interviews, or further discussions. E. Selection: The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. If proposal fails to satisfy any requirements outlined in this RFP, it may be considered non-responsive and may be rejected. The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend the qualified Proposers to the City Council or City Manager for award of contract, as appropriate. The City has the authority to award the contract to one (1) or more respondents. X. WITHDRAWALS Proposers are responsible for verifying all prices and information before submitting a proposal. Prior to the proposal due date, the Proposer or Proposer’s representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible. XI. GENERAL TERMS AND CONDITIONS A. AMERICANS WITH DISABILITIES ACT The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 (“ADA”), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any contract entered into by the awarded Contractor (or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph. TOTAL POSSIBLE SCORE (Before interviews – if held) 100 Interviews • The City reserves the right to conduct interviews with the highest-rated firm(s). In the event the City does perform an interview process, the following is the maximum number of additive points that may be applied to the proposal score. Total possible score may exceed 100 points. 10 City of Santa Ana RFP No. 25-076A Page 11 of 36 EXHIBIT 1     City Council 15 – 15 8/19/2025 CITY OF SANTA ANA B. CITY BUSINESS LICENSE The selected Proposer must obtain a City of Santa Ana Business License prior to the execution of a contract and must provide a copy to the Buyer assigned to this RFP. The awarded party shall maintain a current business license throughout the term of the resulting contract. Procedure to obtain a City of Santa Ana Business License is available by contacting the Finance and Management Services, Business Tax Office at (714) 647-5447 or on the City’s website: www.santa-ana.org C. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. D. CONFLICT OF INTEREST Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to the Contractor; the Contractor’s employees, agents, and Subcontractors associated with accomplishing work and services hereunder. The Contractor’s efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City. Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. No person, firm, or subsidiary thereof who has been awarded this Contract may be awarded a Contract for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Contract. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Contract. E. CONTRACTOR’S EXPENSE Pre-Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal contract. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre- contractual expenses are not to be included in the cost proposal. Pre-contractual expenses include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre-proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the contract. Other Expenses: The Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, and parking while on City sites during the performance of work and services under this Contract. City of Santa Ana RFP No. 25-076A Page 12 of 36 EXHIBIT 1     City Council 15 – 16 8/19/2025 CITY OF SANTA ANA F. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL Except as formally approved by the City, the key personnel identified in Contractor’s proposal shall be the individuals who will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor’s Project Manager and key personnel under the awarded contract. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded contract. The City shall review and approve the appointment of the replacement for the Contractor’s personnel. Said approval shall not be unreasonably withheld. Standards of Conduct: Contractor’s personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, other team members and staff within the City. G. COST PROPOSAL The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Fee Schedule in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal. H. DATA RETENTION Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City. All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded contract will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the contract. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. I. DRUG-FREE WORKPLACE The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Failure to comply with these requirements may result in suspension of payments under the Contract or termination of the contract or both, and the Contractor may be ineligible for award of any future City contracts. J. EXAMINATION Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City’s objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated. City of Santa Ana RFP No. 25-076A Page 13 of 36 EXHIBIT 1     City Council 15 – 17 8/19/2025 CITY OF SANTA ANA Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager’s attention as soon as possible so that corrective addenda may be furnished to prospective Proposers. Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected. K. EXECUTION OF AGREEMENT Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II – Sample Agreement of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP, the City reserves the right to disqualify them without any further obligation L. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiscal period without penalty or expense to the City. M. INDEPENDENT CONTRACTOR Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City. Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers’ compensation or other fringe benefits of any kind through City. N. JOINT OFFERS/SUBCONSULTANTS Where two or more Proposers desire to submit a single proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm, also known as the prime, and not with multiple firms doing business as a joint venture. Should the use of sub-consultants be offered, the Proposer shall provide the same assurances of competence for the sub-consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub-consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer. The Proposer is responsible for all the actions taken by their sub-contractor. The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors. O. LITIGATION STATUS Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. City of Santa Ana RFP No. 25-076A Page 14 of 36 EXHIBIT 1     City Council 15 – 18 8/19/2025 CITY OF SANTA ANA P. NEGOTIATIONS The City reserves the right to negotiate final contract terms with any Proposer selected. The contract between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the RFP, any modifications and clarifications to the awarded Contractor’s proposal, and the awarded Contractor’s proposal. Specific exceptions to this general rule may be noted in the final executed contract. Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP. Q. NON-PAYMENTS Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach. R. OWNERSHIP OF DOCUMENTS The City has permanent ownership of all directly connected and derivative materials produced under this contract by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City. S. PARKING The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City. T. PROFESSIONAL STANDARDS Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City’s Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee. Contractor acknowledges that City locations consist of public-use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel. U. PROJECT MANAGER The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. City of Santa Ana RFP No. 25-076A Page 15 of 36 EXHIBIT 1     City Council 15 – 19 8/19/2025 CITY OF SANTA ANA V. PROPOSAL VALIDITY Services, pricing, and warranties indicated in a Proposer’s Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal. W. PUBLIC AGENCIES Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Contract, subject to Contractor’s acceptance. The City is not liable or responsible for any obligations related to a subsequent contract between Contractor and another public agency. X. PUBLIC RECORDS Proposals will become public record after the award of a contract unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. Y. SUBCONTRACTORS Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read and will agree to abide by the awarded Contractor’s obligations. Any Subcontractor proposed after award of contract must be approved by the City before commencement of work. The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non-performance of any or all Subcontractors. XII. AWARD OF AGREEMENT Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final contract terms. A. EXECUTION OF AGREEMENT A standard agreement is included as EXHIBIT II Sample Agreement of this RFP. “Proposer” will hereinafter be referred to as “Consultant” or “Contractor” in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, insurance documents and contents of the payment information packet have been received and approved. XIII. IMPLEMENTATION A. KICK-OFF MEETINGS The successful Proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling. City of Santa Ana RFP No. 25-076A Page 16 of 36 EXHIBIT 1     City Council 15 – 20 8/19/2025 CITY OF SANTA ANA Consultant shall perform services as set forth below. General Responsibilities of the Consultant Consultant will provide select monitoring and technical support services, as well as administrative services for the City of Santa Ana’s CDBG, HOME, and ESG Programs. The technical assistance and administrative services will be on-call for any forms of assistance or service related to these grant programs. This means the consultant may be required to administer or manage any form or part of the CDBG, HOME, and ESG Programs at any point-in-time on behalf of the City. These services also apply to the close-out and transfer of one-time grants for the Neighborhood Stabilization Program (NSP 1, 2 & 3). These services also include the City’s Citizen Participation Plan Review, Language Access Plan Update, Consolidated Plan and Annual Action Plans, including any public meetings, completion of the draft Consolidate Plan and Annual Action Plans, Submission of the Consolidated Plan and Annual Action Plans in IDIS, and Acceptance of Consolidated Plan and Annual Action Plans by HUD. This Scope of Services is not meant to be exhaustive relative to the administration or management of any form or part of the CDBG, HOME, and ESG Programs. Amongst the services to be provided, monitoring is highlighted below in detail as an example of the level of detail required by the Consultant: MONITORING Coordinate and finalize the monitoring visits directly with each sub-recipient and conclude follow up each fiscal year no later than June 1st. 1. Monitoring Letter Send a monitoring letter to each subrecipient requesting an appointment and indicating required documentation to be reviewed at the onsite monitoring. 2. Hold an Entrance Conference Hold an entrance conference onsite with the subrecipients’ appropriate financial and/or program staff immediately before the monitoring to ensure that all subrecipient staff have a clear understanding of the purpose, scope and schedule of the monitoring. 3. Review Financial and/or Program Documents Utilize applicable HUD Forms from CPD Monitoring Handbook for Subrecipient Oversight for CDBG, ESG, and HOME or any other forms that Consultant deems acceptable for monitoring standards. Proposed forms are to be submitted for review to the City for preapproval by the City for use. 4. Hold an Exit Conference Meet with key representatives of the subrecipient organization to: 1) present preliminary results of the monitoring visit; 2) provide an opportunity for the subrecipient to correct any misconceptions or misunderstandings; 3) secure additional information from subrecipient staff to clarify or support their position; and 4) provide an opportunity for subrecipient staff to report on steps they are already taking to correct the matter. EXHIBIT I SCOPE OF SERVICES City of Santa Ana RFP No. 25-076A Page 17 of 36 EXHIBIT 1     City Council 15 – 21 8/19/2025 CITY OF SANTA ANA 5. Draft Monitoring Letter for City’s Review Draft a monitoring letter to subrecipient for the City’s review after the monitoring visit. Letter should include observations, concerns, findings, recommended actions and/or corrective actions. 6. Follow-Up Follow-up on outstanding corrective actions and draft final monitoring close-out letter for the City’s review. MONITORING STANDARDS All monitoring activities conducted under this engagement shall adhere to the standards and requirements set forth in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly referred to as Uniform Guidance), codified at 2 CFR Part 200. The consultant is expected to perform monitoring in a manner consistent with the principles of accountability, transparency, and risk-based oversight. This includes, but is not limited to, the following key components: 1. Compliance with Federal Regulations: All activities must align with the compliance requirements outlined in 2 CFR 200, including Subpart D (Post Federal Award Requirements) and Subpart F (Audit Requirements), ensuring that subrecipients use federal funds for allowable and eligible purposes. 2. Internal Control Evaluation: The consultant must assess the effectiveness of each subrecipient’s internal control systems in relation to financial management, procurement practices, and programmatic operations, as described in 2 CFR §200.303. 3. Risk Assessment: Monitoring shall include a documented risk-based approach to determine the appropriate level of oversight for each subrecipient, consistent with the guidance in 2 CFR §200.331(b). This includes evaluating prior performance, financial stability, and the complexity of funded activities. 4. Performance and Financial Monitoring: The consultant will verify that programmatic goals are being met and that financial reporting, cost allocations, and expenditures conform to applicable federal guidelines and the specific terms and conditions of each sub-award. 5. Corrective Actions and Technical Assistance: If deficiencies are identified, the consultant shall provide clear recommendations for corrective action and, where appropriate, offer technical assistance to ensure timely and effective remediation. 6. Documentation and Reporting: All monitoring findings, recommendations, and follow-up actions must be thoroughly documented in accordance with 2 CFR §200.334 (Retention Requirements for Records), and submitted in a timely manner to City staff for review. These monitoring standards are designed to safeguard federal funds, support program integrity, and ensure the City of Santa Ana and its subrecipients maintain compliance with all applicable laws and regulations. City of Santa Ana RFP No. 25-076A Page 18 of 36 EXHIBIT 1     City Council 15 – 22 8/19/2025 CITY OF SANTA ANA The monitoring will include second quarter billings and performance for fiscal year 2025-2026. City of Santa Ana RFP No. 25-076A Page 19 of 36 EXHIBIT 1     City Council 15 – 23 8/19/2025 CITY OF SANTA ANA CONSULTANT AGREEMENT CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this day of , 20__ by and between ___________________________________________________________, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. The City desires to retain a Consultant having special skill and knowledge in the field of: B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $100,000.00. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on July 1, 2025 for a 3 year term with the option for the City to grant up to two 1-year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social EXHIBIT II SAMPLE AGREEMENT City of Santa Ana RFP No. 25-076A Page 20 of 36 EXHIBIT 1     City Council 15 – 24 8/19/2025 CITY OF SANTA ANA security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of valid personal automobile insurance. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4. Professional Liability: with limits no less than $2,000,000 per occurrence or claim, and $4,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Instructor including materials, parts, equipment, and personnel furnished in connection with such work or operations. City of Santa Ana RFP No. 25-076A Page 21 of 36 EXHIBIT 1     City Council 15 – 25 8/19/2025 CITY OF SANTA ANA 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms City of Santa Ana RFP No. 25-076A Page 22 of 36 EXHIBIT 1     City Council 15 – 26 8/19/2025 CITY OF SANTA ANA of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between City of Santa Ana RFP No. 25-076A Page 23 of 36 EXHIBIT 1     City Council 15 – 27 8/19/2025 CITY OF SANTA ANA the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage City of Santa Ana RFP No. 25-076A Page 24 of 36 EXHIBIT 1     City Council 15 – 28 8/19/2025 CITY OF SANTA ANA prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Community Development Agency City of Santa Ana 20 Civic Center Plaza (M-25) P.O. Box 1988 Santa Ana, California 92702 To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement. c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA First & Last Name Title Consultant Firm Name Address City, State, Zip Fax: City of Santa Ana RFP No. 25-076A Page 25 of 36 EXHIBIT 1     City Council 15 – 29 8/19/2025 CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Assistant City Attorney Tax ID# RECOMMENDED FOR APPROVAL: Michael L. Garcia Executive Director Community Developoment Agency (name) (title) City of Santa Ana RFP No. 25-076A Page 26 of 36 EXHIBIT 1     City Council 15 – 30 8/19/2025 CITY OF SANTA ANA Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. __________________________________________________________________________________ LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS __________________________________________________________________________________ BUSINESS ADDRESS __________________________________________________________________________________ PRINTED NAME OF AUTHORIZED AGENT TITLE __________________________________________________________________________________ SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS __________________________________________________________________________________ FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) __________________________________________________________________________________ CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT A PROPOSER’S CERTIFICATION, PROPOSAL PRICING City of Santa Ana RFP No. 25-076A Page 27 of 36 EXHIBIT 1     City Council 15 – 31 8/19/2025 CITY OF SANTA ANA List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: __________________________________________________________________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: __________________________________________________________________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT B REFERENCES City of Santa Ana RFP No. 25-076A Page 28 of 36 EXHIBIT 1     City Council 15 – 32 8/19/2025 CITY OF SANTA ANA Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between Proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to Proposer or deposited with the United States Postal Service properly addressed to the Proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City’s legal holidays), or the funds, check, draft, or Proposer’s bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or Proposer’s bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm________________________________________________________________________________ Signed and Printed Name: ______________________________________________________________ Title ________________________________________________________________________________ Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT C PROPOSER’S STATEMENT City of Santa Ana RFP No. 25-076A Page 29 of 36 EXHIBIT 1     City Council 15 – 33 8/19/2025 CITY OF SANTA ANA (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the Proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any Proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the Proposer or any Proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other Proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the Proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed____________________________________________________________________________ State of ________, County of __________________________________________________________ Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by ________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. ________________________ Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT D NON-COLLUSION AFFIDAVIT City of Santa Ana RFP No. 25-076A Page 30 of 36 EXHIBIT 1     City Council 15 – 34 8/19/2025 CITY OF SANTA ANA The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT E NON-LOBBYING CERTIFICATION City of Santa Ana RFP No. 25-076A Page 31 of 36 EXHIBIT 1     City Council 15 – 35 8/19/2025 CITY OF SANTA ANA The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract ATTACHMENT F NON-DISCRIMINATION CERTIFICATION City of Santa Ana RFP No. 25-076A Page 32 of 36 EXHIBIT 1     City Council 15 – 36 8/19/2025 CITY OF SANTA ANA or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No. 25-076A Page 33 of 36 EXHIBIT 1     City Council 15 – 37 8/19/2025 CITY OF SANTA ANA On April 4, 2022, the federal government stopped using the DUNS Number to uniquely identify entities. Now, entities doing business with the federal government use the Unique Entity ID created in SAM.gov. They no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov UEI and registration status. Please attach your entity’s registration from SAM.gov, including UEI and active registration status. Proposer’s UEI:_______________________________________________ SAM.gov Registration Expiration Date:_____________________________ THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT G SAM.GOV UEI VERIFICATION City of Santa Ana RFP No. 25-076A Page 34 of 36 EXHIBIT 1     City Council 15 – 38 8/19/2025 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, as amended, Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register (Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification) 1.Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a) or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a); and d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant Name and Title of Official Authorized to Certify On Behalf of the Consultant _______________________________________ Date ATTACHMENT H CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION City of Santa Ana RFP No. 25-076A Page 35 of 36 EXHIBIT 1     City Council 15 – 39 8/19/2025 INSTRUCTION FOR CERTIFICATION 1.By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2.The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3.The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4.The terms “covered transaction”, “debarment”, “suspension”, “disqualified,” “ineligible”, “lower tier covered transaction”, “participant”, “person”, “primary covered transaction”, “principal”, “proposal”, and “voluntarily excluded”, as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5.The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, disqualified, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6.The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title “Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction” unless it knows that the certification is erroneous. 7.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8.Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. ATTACHMENT H (cont.) CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION City of Santa Ana RFP No. 25-076A Page 36 of 36 EXHIBIT 1     City Council 15 – 40 8/19/2025 AGREEMENT FOR HUD GRANT MANAGEMENT SERVICES BETWEEN MDG ASSOCIATES, INC. AND THE CITY OF SANTA ANA THIS AGREEMENT, made and entered into this 19th day of August, 2025, by and between MDG Associates, Inc., a California corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A.On May 7, 2025, the City issued a Request for Proposal No. 25-076A ("RFP"), by which it sought an experienced consultant to provide comprehensive financial, grant monitoring, administrative and technical support services for federally funded subrecipient programs through the United States Department of Housing and Urban Development ("HUD"), including the Community Development Block Grant ("CDBG"), HOME Investment Partnership Program ("HOME"), and Emergency Solutions Grant ("ESG"), during the 2025-2026 Fiscal Year. B.Consultant submitted a resp onsive proposal that was selected by the City. Consultant represents that it is able and willing to provide services described in the scope of work that was included in the RFP. The RFP is referenced herein as if incorporated in full. C.In undertaldng the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and condi tions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and as set forth in Scope of Services -Exhibit A attached hereto and incorporated herein. 2.COMPENSATION a.The City agrees to pay, the Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation -Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $100,000 per year, which includes $300,000 for the entire term of the Agreement. Page 1 of 9 EXHIBIT 2     City Council 15 – 41 8/19/2025 b.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree that all payments due and owning under this Agreement shall be made through Automated Clearing House (ACH) transfers. Consultant agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Consultant's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above and terminate on June 30, 2028, unless terminated earlier in accordance with Section 15, below. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. 4.INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, une mployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, de signs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, in cluding but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 9 EXHIBIT 2     City Council 15 – 42 8/19/2025 6.INSURANCE Insurance requirements are attached hereto as Exhibit C. 7.INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold hannless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (I) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold hannless agreement applies to all claims for damages, just compensation, restitution, judicial or eq uitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The. Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8.INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contai ned in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9.RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and Page 3 of 9 EXHIBIT 2     City Council 15 – 43 8/19/2025 invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10.CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exer cise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confide ntial Information" shall include all nonpublic information. Confidential infor mation includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; ( c) is in rightful possession of the Consu ltant without an obligation of confidentiality; ( d) is required to be disclosed by oper ation of law; or ( e) is independently developed by the Consultant without reference to information disclosed by the City. 11.CONFLICT OF INTEREST CLAUSE a.Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with pe1formance of services specified under this Agreement. b.No innnediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and connnission mem bers, as defined under the City's Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c.The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d.The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which Page 4 of 9 EXHIBIT 2     City Council 15 – 44 8/19/2025 conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e.Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and ( c) above. 12.NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in ad dition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowle dges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14.ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assi gmnent, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agree ment performed by City personnel or by other Consultants retained by City. Page 5 of 9 EXHIBIT 2     City Council 15 – 45 8/19/2025 15.TERMINATION This Agreement may be te1minated by the City upon thirty (30) days written notice oftermination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the fo11owing conditions: a.As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b.Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16.WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy sha11 be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17.VENUE/JURISDICTION This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further ag ree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18.PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, pennits, approvals, waivers, and exempt-ions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. Page 6 of 9 EXHIBIT 2     City Council 15 – 46 8/19/2025 19.VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 20.NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, California 92702-1988 Facsimile (714) 647-6956 With courtesy copies to: Community Development Agency City of Santa Ana 20 Civic Center Plaza (M-25) P.O. Box 1988 Santa Ana, California 92702-1988 Facsimile (714) 647-6549 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647-6515 To Consultant: MDG Associates, Inc. I 0722 Arrow Route, Suite 822 Rancho Cucamonga, California 91730 Phone: (909) 476-9696 Page 7 of 9 EXHIBIT 2     City Council 15 – 47 8/19/2025 Facsimile: (909) 476-6086 21.MISCELLANEOUS PROVISIONS a.Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b.All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Page 8 of 9 EXHIBIT 2     City Council 15 – 48 8/19/2025 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: JENNIFER HALL City Cl erk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By:Uitcwc. (}JJ tlt,4_ � -� ANDREA GARCIA-MILLER Assistant City Attorney RECOMMENDED FO ::,C VAL: �MICHAELLGARCIA Executive Director Community Development Agency CITY OF SANT A ANA Alvaro Nunez City Manager CONSULTANT MDG Associates, Inc. B� RudyMufio' President UEI#: TCUDX2G9CMT3 Page 9 of 9 EXHIBIT 2     City Council 15 – 49 8/19/2025 EXHIBIT A SCOPE OF SERVICES EXHIBIT 2     City Council 15 – 50 8/19/2025 CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES Consultant shall perform services as set forth below. General Responsibilities of the Consultant Consultant will provide select monitoring and technical support services, as well as administrative services for the City of Santa Ana's CDBG, HOME, and ESG Programs. The technical assistance and administrative services will be on-call for any forms of assistance or service related to these grant programs. This means the consultant may be required to administer or manage any form or part of the CDBG, HOME, and ESG Programs at any point-in-time on behalf of the City. These services also apply to the close-out and transfer of one-time grants for the Neighborhood Stabilization Program (NSP 1, 2 & 3). These services also include the City's Citizen Participation Plan Review, Language Access Plan Update, Consolidated Plan and Annual Action Plans, including any public meetings, completion of the draft Consolidate Plan and Annual Action Plans, Submission of the Consolidated Plan and Annual Action Plans in IDIS, and Acceptance of Consolidated Plan and Annual Action Plans by HUD. This Scope of Ser vices is not meant to be exhaustive relative to the administration or management of any form or part of the CDBG, HOME, and ESG Programs. Amongst the services to be provided, monitoring is highlighted below in detail as an example of the level of detail required by the Consultant: MONITORING Coordinate and finalize the monitoring visits directly with each sub-recipient and conclude follow up each fiscal year no later than June 1st . 1.Monitoring Letter Send a monitoring letter to each subrecipient requesting an appointment and indicating required documentation to be reviewed at the onsite monitoring. 2.Hold an Entrance Conference Hold an entrance conference onsite with the subrecipients' appropriate financial and/or program staff immediately before the monitoring to ensure that all subrecipient staff have a clear understanding of the purpose, scope and schedule of the monitoring. 3.Review Financial and/or Program Documents Utilize applicable HUD Forms from CPD Monitoring Handbook for Subrecipient Oversight for CDBG, ESG, and HOME or any other forms that Consultant deems acceptable for monitoring standards. Proposed forms are to be submitted for review to the City for preapproval by the City for use. 4.Hold an Exit Conference Meet with key representatives of the subrecipient organization to: 1) present preliminary results of the monitoring visit; 2) provide an opportunity for the subrecipient to correct any misconceptions or misunderstandings; 3) secure additional information from subrecipient staff to clarify or support their position; and 4) provide an opportunity for subrecipient staff to report on steps they are already taking to correct the matter. City of Santa Ana RFP No. 25-076A Page 17 of 36 EXHIBIT 2     City Council 15 – 51 8/19/2025 CITY OF SANTA ANA 5.Draft Monitoring Letter for City's Review Draft a monitoring letter to subrecipient for the City's review after the monitoring visit. Letter should include observations, concerns, findings, recommended actions and/or corrective actions. 6.Follow-Up Follow-up on outstanding corrective actions and draft final monitoring close-out letter for the City's review. MONITORING STANDARDS All monitoring activities conducted under this engagement shall adhere to the standards and requirements set forth in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly referred to as Uniform Guidance), codified at 2 CFR Part 200. The consultant is expected to perform monitoring in a manner consistent with the principles of accountability, transparency, and risk-based oversight. This includes, but is not limited to, the following key components: 1.Compliance with Federal Regulations: All activities must align with the compliance requirements outlined in 2 CFR 200, including Subpart D (Post Federal Award Requirements) and Subpart F (Audit Requirements), ensuring that subrecipients use federal funds for allowable and eligible purposes. 2.Internal Control Evaluation: The consultant must assess the effectiveness of each subrecipient's internal control systems in relation to financial management, procurement practices, and programmatic operations, as described in 2 CFR §200.303. 3.Risk Assessment: Monitoring shall include a documented risk-based approach to determine the appropriate level of oversight for each subrecipient, consistent with the guidance in 2 CFR §200.331(b). This includes evaluating prior performance, financial stability, and the complexity of funded activi ties. 4.Performance and Financial Monitoring: The consultant will verify that programmatic goals are being met and that financial reporting, cost allocations, and expenditures conform to applicable federal guidelines and the specific terms and conditions of each sub-award. 5.Corrective Actions and Technical Assistance: If deficiencies are identified, the consultant shall provide clear recommendations for corrective action and, where appropriate, offer technical assistance to ensure timely and effective remediation. 6.Documentation and Reporting: All monitoring findings, recommendations, and follow-up actions must be thoroughly documented in accordance with 2 CFR §200.334 (Retention Requirements for Records), and submitted in a timely manner to City staff for review. These monitoring standards are designed to safeguard federal funds, support program integrity, and en sure the City of Santa Ana and its subrecipients maintain compliance with all applicable laws and regulations. City of Santa Ana RFP No. 25-076A Page 18 of 36 EXHIBIT 2     City Council 15 – 52 8/19/2025 CITY OF SANT A ANA The monitoring will include second quarter billings and performance for fiscal year 2025-2026. City of Santa Ana RFP No. 25-076A Page 19 of 36 EXHIBIT 2     City Council 15 – 53 8/19/2025 EXHIBITB COMPENSATION EXHIBIT 2     City Council 15 – 54 8/19/2025 MDG Associates, Inc., is pleased to submit a cost proposal to provide the City of Santa Ana with the services outlined in the Request for Qualifications for U.S. Department of Housing and Urban Development (HUD) Grant Management Services. Our proposed pricing structure consists of a combination of fixed lump sum fees for defined tasks and hourly rates for as-needed or variable services. This blended approach is intended to provide the City with predictable costs for core activities while maintaining flexibility to address specialized or unanticipated needs. Details are provided in Table 1 below. ..... ---111.1■1■1••· !.l•-�•· • • ·- Table 1: Lump Sum Items --•n • :11 Program and Financial monitoring of up to five (5) Community Development Block Grant sub- recipients providing fair housing and/or public services. Financial monitoring of up to three (3) Emergency Solutions Grant sub-recipients. Two sub- recipients provide one activity and one subrecipient provides three activities Project monitoring of two {2) Community Development Block Grant capital improvement projects. Financial monitoring of two (2) HOME projects ----------- ---,.,·Ja,1 ,1.1rw_1P1, -"'---"'1 -"1t:•••.,�•,-.]·�-•1L�!lll.!lll - Monitoring -Sub Total: Technical support to enhance project documents and reporting documents for compliance with all applicable regulations - -1 .... 1111, .... 111111 ·-. - $16,150 $9,450 $6,450 $22,160 $54,210 � To be billed hourly* *Due to unknown level of need and subject matter, we are proposing to bill the technical assistance (TA) on an hourly basis. If requested, MDG can provide a budget for each TA assignment requested by the City. Note that MDGs' lump sum prices will increase at a rate of 2.5% annually should the City exercise its option to extend the contract. The hourly rates for the technical assistance component will also increase annually as provided in Table 2 below. -------------------------------------------(115 ------ EXHIBIT 2     City Council 15 – 55 8/19/2025 •=-111111� Table 3: Rate Schedule - 5 Year Schedule (Hourly Rates) !;.OU w i".lt)"I---...... t-. .lty.1-.,.....�. !.&I p.,fl),I• ... ;:::::- President/Sr. Exec. Vice-President $175.00 $179.00 $184.00 Vice-President $164.00 $169.00 $173.00 Director $154.00 $158.00 $162.00 Deputy Director $139.00 $142.00 $146.00 Manager $123.00 $127.00 $130.00 Senior Associate $111.00 $114.00 $117.00 Associate $100.00 $103.00 $106.00 Senior Analyst $82.00 $84.00 $86.00 Analyst $77.00 $79.00 $81.00 Secretary $54.00 $56.00 $58.00 **Program year is defined as July 1 to June 30 of the following year. I.ti 00 ....i,111'..--�;1 i'.lt)'_J;,..,,-1,..• $188.00 $193.00 $178.00 $183.00 $166.00 $171.00 $150.00 $154.00 $134.00 $138.00 $120.00 $123.00 $109.00 $112.00 $89.00 $92.00 $83.00 $86.00 $60.00 $62.00 --------------------------------------------4' 16 ------ EXHIBIT 2     City Council 15 – 56 8/19/2025 EXHIBITC INSURANCE REQUIREMENTS EXHIBIT 2     City Council 15 – 57 8/19/2025 Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as des cribed below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1.Commercial General Liability (CGL): Insurance Services Office Form CG 00 0lcovering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2.Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance. 3.Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. 4.Professional Liability Insurance: with limits no less than $1,000,000 per occurrence or claim, and $1,000,000 aggregate. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant's CGL and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2.Consultant's Insurance company(ies) agrees to waive ail rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement. 3.For any claims related to this Agreement, Consultant's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. EXHIBIT 2     City Council 15 – 58 8/19/2025 4.A severability of interest provision must apply for all the additional insureds, ensuring that Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5.Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non­ payment of premium. 6.Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Executive Director, Com munity Development Agency, 20 Civic Center Plaza, M-25, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acc eptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. EXHIBIT 2     City Council 15 – 59 8/19/2025 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Agreement with KABOOM! for Playground Equipment at Sandpointe Park AGENDA TITLE Agreement with KABOOM! to Provide Updated Playground Equipment at Sandpointe Park RECOMMENDED ACTION Authorize the City Manager to approve a community partner agreement with KABOOM!, Inc. for new playground equipment at Sandpointe Park in the amount of $8,500 (Agreement No. A-2025-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION Kaboom! is a national nonprofit that partners with communities to design and build playspaces, especially in multicultural communities where residents have limited access to such facilities. Over the past 25 years, they have built or improved more than 17,000 playspaces, engaged 1.5 million community members, and served nearly 12 million kids. In May, KABOOM! approached the City of Santa Ana Parks, Recreation, and Community Services Agency asking if there was interest in being their Community Partner to receive a KABOOM! grant for new playground equipment to be installed at Sandpointe Park. City staff created a prioritization list identifying park playgrounds in need of replacement due to poor conditions and Sandpointe Park was identified as a candidate for such improvements. The City is familiar with the KABOOM! process, having previously received four grants, installing play equipment at other City parks, including Fisher Park and Jerome Park. On Wednesday, August 6, community members participated in a “KABOOM! Design Day” workshop to share ideas for the new Sandpoint Park playground, including slides, swings, and shade features. The new playground will replace the existing one in the heart of the park, just south of the City building and restrooms. Conceptual designs will be shared for public feedback before KABOOM! finalizes the design. KABOOM! has partnered with the Pacific Life Foundation, the charitable arm of Pacific Life Insurance Company, to provide funding and volunteers for the new Sandpointe     City Council 16 – 1 8/19/2025 Agreement with KABOOM! for Playground Equipment at Sandpointe Park August 19, 2025 Page 2 5 2 7 9 Park playground. Following its model of uniting funders with engaged communities to transform local playspaces, KABOOM! submitted an agreement (Exhibit 1) approved by the City Attorney’s Office and ready for execution. The City will be responsible to pay $8,500 towards the cost of the playground equipment, provide the land/area for the play equipment, own/maintain the play equipment, secure any permits, identify any utility conflicts, perform a soil test, remove old playground equipment, accept Landscape Structures equipment, provide rubberized surfacing, and provide liability insurance. Pacific Life Foundation will be responsible for the remaining cost of the new play equipment and providing community volunteers to participate in design day, preparation day, and build day. In addition to installing the new playground equipment, the City will install rubberized surfacing in the surrounding play area for $136,500, bringing the total cost of the City’s expenditures to $145,000 for the Sandpointe Park upgrade. FISCAL IMPACT Funds in the amount of $145,000 are budgeted and available for expenditure in FY 2025- 26 in the Capital Outlay Fund for Park Improvements, Maintenance & Repairs and Buildings & Grounds expenditure accounts, 05113263-62320. EXHIBIT(S) 1. Agreement with KABOOM!, Inc. Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Approved By: Alvaro Nuñez, City Manager     City Council 16 – 2 8/19/2025 Docusign Envelope ID: 6521C537-B08B-4B1B-859F-8D95C803E5D6     City Council 16 – 3 8/19/2025 Docusign Envelope ID: 6521C537-B08B-4B1B-859F-8D95C803E5D6     City Council 16 – 4 8/19/2025 Docusign Envelope ID: 6521C537-B08B-4B1B-859F-8D95C803E5D6     City Council 16 – 5 8/19/2025 Docusign Envelope ID: 6521C537-B08B-4B1B-859F-8D95C803E5D6     City Council 16 – 6 8/19/2025 Docusign Envelope ID: 6521C537-B08B-4B1B-859F-8D95C803E5D6     City Council 16 – 7 8/19/2025 Docusign Envelope ID: 6521C537-B08B-4B1B-859F-8D95C803E5D6 Aug 5, 2025     City Council 16 – 8 8/19/2025 Docusign Envelope ID: 6521C537-B08B-4B1B-859F-8D95C803E5D6     City Council 16 – 9 8/19/2025 Docusign Envelope ID: 6521C537-B08B-4B1B-859F-8D95C803E5D6     City Council 16 – 10 8/19/2025 Docusign Envelope ID: 6521C537-B08B-4B1B-859F-8D95C803E5D6     City Council 16 – 11 8/19/2025 KABOOM Santa Ana Agreement with updated Insurance exhibit (004) Final Audit Report 2025-08-05 Created:2025-08-05 By:Stephanie Garcia (SGarcia5@santa-ana.org) Status:Signed Transaction ID:CBJCHBCAABAAnjBSVKxukhxiMDhCsStjp48L4V7MzswA "KABOOM Santa Ana Agreement with updated Insurance exhibit (004)" History Document digitally presigned by DocuSign\, Inc. (enterprisesupport@docusign.com) 2025-08-05 - 5:59:47 PM GMT Document created by Stephanie Garcia (SGarcia5@santa-ana.org) 2025-08-05 - 8:59:46 PM GMT Document emailed to Hawk Scott (hscott@santa-ana.org) for signature 2025-08-05 - 9:00:46 PM GMT Email viewed by Hawk Scott (hscott@santa-ana.org) 2025-08-05 - 9:05:10 PM GMT Document e-signed by Hawk Scott (hscott@santa-ana.org) Signature Date: 2025-08-05 - 9:05:21 PM GMT - Time Source: server Agreement completed. 2025-08-05 - 9:05:21 PM GMT     City Council 16 – 12 8/19/2025 Public Works Agency www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Bristol-Tolliver Street Urban Greening Project - Basketball Court AGENDA TITLE Amendment to the Bristol-Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 - Acquisition and Development funds and $176,000 in Community Development Block Grant Funds for a New Total Construction Delivery Cost of $4,872,808 and Change Order to add $115,000 to an Existing Construction Contract with Legion Contractors, Inc., for the Construction of the Basketball Court at the Project (Project No. 24-6600) (Non-General Fund) RECOMMENDED ACTION 1. Approve an amendment to the Bristol-Tolliver Street Urban Greening Project Cost Analysis to add $115,000 in Residential Development District 4 - Acquisition and Development funds, and $176,000 in Community Development Block Grant funds for a new total construction delivery cost of $4,872,808. 2. Approve a Change Order to add $115,000 to an existing construction contract with Legion Contractors, Inc., for the construction of the basketball court at the Bristol-Tolliver Street Urban Greening Project. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency is responsible for the administration and oversight of all Capital Improvement projects in the City. The Bristol-Tolliver Street Urban Greening Project is currently under construction located on the corner of Bristol Street and Tolliver Street. This Project includes play equipment and adult fitness equipment with shade structures, pedestrian pathways, lighting, picnic areas, educational signage, drought tolerant landscaping, and a stormwater capture and reuse system for the park’s irrigation. In the Project’s final construction documents, a basketball court was included as a bid alternate in the amount of $235,000 in anticipation of future funding to be approved and allocated by the City Council. For that reason, the award of the construction contract in March 2025 excluded the bid alternate scope of work. During the Fiscal Year 2025-26 (FY 25-26) budget and Capital Improvement Program (CIP) adoption process, City Council allocated $115,000 from Park Acquisition and Development funds (non-federal funds) and $176,000 from Community Development Block Grant (CDBG) funds (federal funds) for a total of $291,000 for the addition of a     City Council 17 – 1 8/19/2025 Bristol-Tolliver Park Basketball Court August 19, 2025 Page 2 5 2 3 9 basketball court (Exhibit 1). The basketball court will provide enhanced recreational benefits to the community. On March 18, 2025, City Council awarded a non-federalized construction contract to Legion Contractors, Inc. (Legion) for the Bristol-Tolliver Street Urban Greening Project. The project is currently under construction and is to be completed in February 2026. Staff recommends adding the FY 25-26 budget allocation of $115,000 of local funds to the existing construction project and executing a change order for the installation of the concrete pad and electrical portion of the work for the basketball court. The current construction contract with Legion Contractors, Inc., is not federalized and therefore cannot utilize the $176,000 of CDBG Federal funds. It will be necessary for the City to separately bid out and procure a construction contract via a federally compliant process and award a separate federalized contract for the remaining work to complete the basketball court, which includes installation of the lighting control panel, sports lighting, and striping/surfacing. The $176,000 will be sufficient for completing the scope of work and any unused CDBG funding will be returned to the Community Development Agency upon completion of the project. The recommended action will increase the existing construction contact with Legion by $115,000. As indicated in the Cost Analysis (Exhibit 2) and as summarized in the table below, $176,000 of CDBG Federal funds are also included in the table below for completion of the basketball court, for a new total estimated construction delivery cost of $4,872,808. Project Item Current Total Additional Funding New Total Construction Contract Bid Amount $3,808,800 $0 $3,808,800 Construction Administration, Inspection, and Testing $392,128 $0 $392,128 Basketball Court Change Order (to be performed under existing construction contract) $0 $115,000 $115,000 Remainder of Basketball Court (to be performed by others under separate Federal contract) – CDBG funds $0 $176,000 $176,000 Contingencies $380,880 $0 $380,880 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $4,581,808 $291,000 $4,872,808 Staff will issue a Request for Proposals (RFP) to procure a contractor via a federally compliant process and award a separate federalized contract to utilize the $176,000 of CDBG federal funding for the remaining work to complete the basketball court. This     City Council 17 – 2 8/19/2025 Bristol-Tolliver Park Basketball Court August 19, 2025 Page 3 5 2 3 9 includes installation of the lighting control panel, sports lighting, and striping/surfacing. This work is anticipated to be completed in February 2026. ENVIRONMENTAL IMPACT There is no environment impact associated with this action. CEQA determination for the project was made under previous City Council Action on March 18, 2025 and Staff filed Categorical Exemption Environmental Review No. ER-2024-110. The recommended actions are exempt from further review pursuant to Sections 15303 (Class 3), 15304 (Class 4), and 15332 (Class 32) of the CEQA guidelines as the project constitutes construction of a limited number of small facilities or structures, minor alterations to land which do not involve the removal of trees, and an in-fill development project. FISCAL IMPACT As indicated in the Cost Analysis, the new total estimated construction delivery cost of the project is $4,872,808, which includes the construction contract, contract administration, inspection, testing, an authorized contingency, and separate CDBG Federal contract to complete the basketball court. The following table summarizes funds budgeted and available in current FY 25-26 for expenditure to complete construction of this project. Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount 2025-26 31413260-66220 (24-6600) Residential Development District 4 Acquisition & Development – Improvements Other Than Buildings $115,000 2025-26 13518783-66220 (25-XXXX) Community Development Block Grant CDBG Programs, Improvements Other Than Building $176,000 Total $291,000 EXHIBIT(S) 1. Bristol-Tolliver Basketball Court FY 2025-26 CIP Worksheet 2. Cost Analysis Submitted By: Rudy Rosas, Acting Executive Director of Public Works Approved By: Alvaro Nuñez, City Manager     City Council 17 – 3 8/19/2025 CITY OF SANTA ANA FY 25/26CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: The Bristol Specific Plan designated the parcel on the corner of Bristol Street and Tolliver Street as park land. This project will transform approximately 1.25-acres of vacant, City-owned parcels into a new neighborhood park. It will include features such as play equipment, adult fitness equipment and a basketball court. PROJECT NEED: This project will enhance recreational opportunities for the community. PROJECT TITLE: Bristol & Tolliver Park - Basketball Court PROJECT CATEGORY: City & Park Facility Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Public Works Parks, Fleet & Facilities Mike Ortiz, Deputy PW Director / Parks, Fleet, and Facilities 11-Jul-2025 PROJECT COSTS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 Construction 291,000 ------ TOTAL 291,000 ------ SOURCE OF FUNDS FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 FY 31/32 A & D District 4 115,000 ------ CDBG Programs 176,000 ------ TOTAL 291,000 ------     City Council 17 – 4 8/19/2025 Construction Contract 3,808,800$ Construction Administration 230,000$ 75,000$ 87,128$ 115,000$ 176,000$ Contingencies 380,880$ TOTAL ESTIMATED CONSTRUCTION COSTS 4,872,808.00$ CONSTRUCTION OF PROJECT NO. 24-6600: Bristol-Tolliver Street Urban Greening Project COST ANALYSIS Inspection Testing Basketball Court Change Order (to be performed under existing construction contract) Remainder of Basketball Court (to be performed by others under separate Federal contract)     City Council 17 – 5 8/19/2025 Public Works Agency www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Service Agreements for Fire Alarm & Sprinkler Systems Inspection, Repair, and Maintenance Services AGENDA TITLE Service Agreements for Fire Alarm and Sprinkler Systems Inspection, Repair, and Maintenance Services (General Fund & Non-General Fund) RECOMMENDED ACTION Approve service agreements with Viking Automatic Sprinkler Company dba Kimble Fire Protection, Bernel, Inc. dba VFS Fire & Security, HCI Systems, Inc., and Cal Building Systems, to provide as-needed fire alarm and sprinkler systems inspection, repair, and maintenance services for shared aggregate not-to-exceed total of $880,000 for the term beginning September 1, 2025 and expiring August 31, 2028, with a provision for one, two-year extension (Core Agreement No. A-2025-XXX)). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency’s Parks, Fleet, Facilities, and Refuse Division (PWA) oversees City facilities to ensure mechanical systems operate reliably and efficiently, as well as meet all applicable laws and regulations. City facilities are equipped with fire and life safety systems for the protection of life and property. The fire alarm systems, fire sprinklers, smoke detectors, fire pump, suppression system, monitoring systems, and related system devices require inspection, preventative maintenance, and repairs to ensure continuous uninterrupted operation. Service providers must possess the required licenses and experience to provide testing, inspections, repair, and maintenance in compliance with local, state, and national codes and regulations including, but not limited to, Uniform/International Fire Code Standards, California Fire Code Standards, National Electrical Code, and national Fire Protection Agency Code. The City currently allocates an average of $76,000 annually for fire inspection and preventative maintenance activities. However, major repairs and replacements of fire protection systems have been deferred, resulting in the obsolescence of many existing systems. Over the next five years, several control and monitoring systems are expected to require complete replacement. Staff estimates that annual expenditures for these critical upgrades may reach up to $100,000.     City Council 18 – 1 8/19/2025 Fire Alarm & Sprinkler Systems Inspection, Repair, and Maintenance August 19, 2025 Page 2 5 2 4 5 Invitation for Bids (IFB) No. 25-047A was issued on March 13, 2025 on the City’s online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows: 53 Vendors notified 1 Santa Ana vendor notified 21 Vendors downloaded the bid packet 5 Responsive proposals received 0 Proposals received from Santa Ana vendors Proposals were solicited, opened on April 22, 2025, and evaluated. Six proposals were submitted by the IFB deadline and five were determined to be responsive to the specifications and met the City’s requirements. Local Outreach Efforts The Purchasing Division advertised this project on PlanetBids, which directly notified one Santa Ana vendor. Twenty-one vendors downloaded the IFB and six submitted a bid for consideration. The bids submitted by Bernel, Inc. dba VFS Fire & Security, Cal Building Systems, HCI Systems, Inc., and Viking Automatic Sprinkler Company dba Kimble Fire Protection were determined to be the lowest, responsible, and responsive to the City’s specifications for this IFB. Bernel, Inc. dba VFS Fire & Security, Cal Building Systems, and HCI Systems, Inc. have each demonstrated proven expertise in maintaining, inspecting, and testing various fire and safety systems for the City. Their performance has consistently met or exceeded expectations, reinforcing their reliability and capability in supporting the City's safety infrastructure. With 41 years of industry experience, including experience in working with public facility safety systems, Viking Automatic Sprinkler Company dba Kimble Fire Protection demonstrates the ability to provide the same quality service. Staff recommends the approval of the recommended action for all four vendors to be on the City’s bench list of qualified vendors for a shared aggregate not-to-exceed total of $880,000 for all four agreements (Exhibits 1-4) to ensure faster response times and flexibility in addressing specialized needs or emergencies. Staff recommends awarding these services to provide as-needed preventative maintenance, testing, inspection, and repairs to ensure the continued safety and compliance of all City facilities including City Hall, the Corporate Yard, Santa Ana Zoo, train station, and various community centers helping to protect people, property, and operations. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action.     City Council 18 – 2 8/19/2025 Fire Alarm & Sprinkler Systems Inspection, Repair, and Maintenance August 19, 2025 Page 3 5 2 4 5 FISCAL IMPACT Funds are budgeted in the Fiscal Year 2025-26 budget under the following accounts. Subsequent funding for the renewal options, if exercised, will be included in the proposed budgets for City Council consideration. Fiscal Year Accounting Unit – Account # (Project No.) Fund Description Accounting Unit, Account Description Amount Current Budget 07317100- 62320 Building Maintenance Building Maintenance, Maintenance & Repair Buildings & Ground $83,333 06717650- 62320 Regional Transportation Center PWA – SARTC Operations, Maintenance & Repair Buildings & Ground $16,667 01117651- 62320 General Fund Park Maintenance Service Enhancement, Maintenance & Repair Buildings & Ground $41,667 01118811- 62300 (19- 7753) General Fund Homeless Service – Service Enhancement, Contract Services – Professional $4,167 2025-26 (September – June) 01113220- 62300 General Fund PRCSA – Zoo, Contract Services- Professional $833 Future Budget 07317100- 62320 Building Maintenance Building Maintenance, Maintenance & Repair Buildings & Ground $100,0002026-27 06717650- 62320 Regional Transportation Center PWA- SARTC Operations, Maintenance & $20,000     City Council 18 – 3 8/19/2025 Fire Alarm & Sprinkler Systems Inspection, Repair, and Maintenance August 19, 2025 Page 4 5 2 4 5 Fiscal Year Accounting Unit – Account # (Project No.) Fund Description Accounting Unit, Account Description Amount Repair Buildings & Ground 01117651- 62320 General Fund Park Maintenance, Maintenance & Repair Buildings & Ground $50,000 01118811- 62300 (19- 7753) General Fund Homelessness Service – Service Enhancement, Contract Services- Professional $5,000 01113220- 62300 General Fund PRCSA- Zoo, Contract Services – Professional $1,000 07317100- 62320 Building Maintenance Building Maintenance, Maintenance & Repair Building & Ground $100,000 06717650- 62320 Regional Transportation Center PWA- SARTC Operations, Maintenance &Repair Buildings & Ground $20,000 01117651- 62320 General Fund Park Maintenance, Maintenance & Repair Buildings & Ground $50,000 01118811- 62300 (19- 7753) General Fund Homeless Service – Service Enhancement, Contract Services- Professional $5,000 2027-28 01113220- 62300 General Fund PRCSA – Zoo, Contract Services – Professional $1,000 2028-29 (July- August) 07317100- 62320 Building Maintenance Building Maintenance, Maintenance & $16,667     City Council 18 – 4 8/19/2025 Fire Alarm & Sprinkler Systems Inspection, Repair, and Maintenance August 19, 2025 Page 5 5 2 4 5 Fiscal Year Accounting Unit – Account # (Project No.) Fund Description Accounting Unit, Account Description Amount Repair Building & Ground 06717650- 62320 Regional Transportation Center PWA – SARTC Operations, Maintenance & Repair Buildings & Ground $3,333 01117651- 62320 General Fund Park Maintenance Service Enhancement, Maintenance & Repair Buildings & Ground $8,333 01118811- 62300 (19-7753) General Fund Homeless Service-Service Enhancement, Contract Services- Professional $833 01113220- 62300 General Fund PRCSA – Zoo, Contract Services- Professional $167 Optional Extension 07317100- 62320 Building Maintenance Building Maintenance, Maintenance & Repair Buildings & Ground $83,333 06717650- 62320 Regional Transportation Center PWA – SARTC Operations, Maintenance & Repair Buildings & Ground $16,667 2028-29 (September – June) 01117651- 62320 General Fund Park Maintenance Service Enhancement, Maintenance & Repair Buildings & Ground $41,667     City Council 18 – 5 8/19/2025 Fire Alarm & Sprinkler Systems Inspection, Repair, and Maintenance August 19, 2025 Page 6 5 2 4 5 Fiscal Year Accounting Unit – Account # (Project No.) Fund Description Accounting Unit, Account Description Amount 01118811- 62300 (19-7753) General Fund Homeless Service-Service Enhancement, Contract Services- Professional $4,167 01113220- 62300 General Fund PRCSA – Zoo, Contract Services- Professional $833 07317100- 62320 Building Maintenance Building Maintenance, Maintenance & Repair Buildings & Ground $100,000 06717650- 62320 Regional Transportation Center PWA – SARTC Operations, Maintenance & Repair Buildings & Ground $20,000 01117651- 62320 General Fund Park Maintenance, Maintenance & Repair Buildings & Ground $50,000 01118811- 62300 (19-7753) General Fund Homeless Service-Service Enhancement, Contract Services- Professional $5,000 2029-30 01113220- 62300 General Fund PRCSA – Zoo, Contract Services- Professional $1,000 07317100- 62320 Building Maintenance Building Maintenance, Maintenance & Repair, Buildings & Ground $16,6672030-31 (July- August) 06717650- 62320 Regional Transportation Center PWA – SARTC Operations, Maintenance & Repair Buildings & Ground $3,333     City Council 18 – 6 8/19/2025 Fire Alarm & Sprinkler Systems Inspection, Repair, and Maintenance August 19, 2025 Page 7 5 2 4 5 Fiscal Year Accounting Unit – Account # (Project No.) Fund Description Accounting Unit, Account Description Amount 01117651- 62320 General Fund Park Maintenance, Maintenance & Repair Buildings & Ground $8,333 01118811- 62300 (19-7753) General Fund Homeless Service – Service Enhancement, Contract Services- Professional $833 01113220- 62300 General Fund PRCSA – Zoo, Contract Services- Professional $167 Total $880,000 EXHIBIT(S) 1. Agreement with Kimble Fire Protection 2. Agreement with Bernel, Inc. dba VFS Fire & Security 3. Agreement with HCI Systems, Inc. 4. Agreement with Cal Building Systems Submitted By: Rudy Rosas, Acting Executive Director of Public Works Approved By: Alvaro Nuñez, City Manager     City Council 18 – 7 8/19/2025 Page 1 of 10 AGREEMENT WITH KIMBLE FIRE PROTECTION TO PROVIDE ON-CALL FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES THIS AGREEMENT is made and entered into on the 19th day of August, 2025 by and between Viking Automatic Sprinkler Company, a Minnesota Corporation, doing business as Kimble Fire Protection (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. On March 13, 2025, the City issued Invitation for Bids (“IFB”) No. 25-047A, by which it sought qualified consultants to provide on-call fire alarm and sprinkler systems inspection, repair and maintenance services for the City’s Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in IFB 25-047A. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Consultant shall perform the services described in the scope of work that was included in IFB 25-047A, which is attached hereto as Exhibit A and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of four (4) consultants selected to provide services on an on-call basis under IFB 25-047A. The total compensation for these services provided by all such consultants selected under IFB 25-047A shall not exceed the shared aggregate amount of Eight Hundred and Eighty Thousand Dollars ($880,000) during the term of the Agreement, including any extension periods. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance (;+,%,7     City Council 18 – 8 8/19/2025 Page 2 of 10 set forth in the Recitals which may reasonable be expected by City. 3. TERM This Agreement shall commence on September 1, 2025 and end on August 31, 2028, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to one (1), two-year period upon a writing executed by the City Manager and the City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless form any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in     City Council 18 – 9 8/19/2025 Page 3 of 10 any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, which can be lower than $1,000,000. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against     City Council 18 – 10 8/19/2025 Page 4 of 10 City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Nadia Orozco, 20 Civic Center Plaza M-11, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.     City Council 18 – 11 8/19/2025 Page 5 of 10 Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from     City Council 18 – 12 8/19/2025 Page 6 of 10 the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that     City Council 18 – 13 8/19/2025 Page 7 of 10 might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION     City Council 18 – 14 8/19/2025 Page 8 of 10 This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City:     City Council 18 – 15 8/19/2025 Page 9 of 10 Clerk if the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 21. MISCELLANEOUS PROVISIONS a. The relevant Federal Regulations, which were included as an exhibit to IFB 25- 047A, are attached hereto as Exhibit C and incorporated herein. b. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. Kimble Fire Protection Attention: Steven Carrasquel 15182 Bolsa Chica Street Huntington Beach, CA 92649     City Council 18 – 16 8/19/2025 Page 10 of 10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Kyle Nellesen Assistant City Attorney RECOMMENDED FOR APPROVAL: 7RGG6PLWK 6HUYLFHManager e NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNeeeeeleeeeeeeeeeeeeeeelesen it tCit Att Todd D. Smith Digitally signed by Todd D. Smith DN: C=US, E=Todd.Smith @kimblfire.us, O="Kimble Fire ", CN="Todd D. Smith " Date: 2025.07.21 14:20:05-07'00' 5RGROIR5RVDV3( $FWLQJ3XEOLF:RUNV'LUHFWRU Rodolfo Rosas Digitally signed by Rodolfo Rosas Date: 2025.07.21 16:14:21 -07'00'     City Council 18 – 17 8/19/2025 EXHIBIT A     City Council 18 – 18 8/19/2025 City of Santa Ana IFB No. 25-047 Page 9 of 34 SCOPE OF WORK II. SCOPE OF WORK Contractor shall perform scope of work as set forth below and in accordance with ATTACHMENT A. A. GENERAL DESCRIPTION The City is soliciting competitive bids from qualified contractors for scheduled and as- needed Fire and Life Systems inspections, maintenance and repair for fire alarm systems, fire sprinklers, monitoring systems, related system devices, electrical and related equipment in a timely, cost-effective, and compliant manner per Attachment A. Fire alarm and sprinkler systems are located in various City-owned facilities throughout Santa Ana and are managed by the Public Works Agency (PWA) Facilities Maintenance team. The selected contractors will work directly with the Facilities Maintenance Manager or designee at City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. The purpose of this request is to established a City approved Fire Safety Contractor base with qualified fire system service providers for the City to utilize as needed for inspection, repair, and maintenance services of various fire alarm and sprinkler systems in City facilities. The successful contractor(s) will provide inspections, repairs, and maintenance services and will require their employees to be fire system qualified. Contractor will provide labor, supervision, materials, tools, equipment, and transportation required to inspect, maintain, and repair systems of the City’s fire alarm and sprinkler systems at various facilities as provided in Exhibit 1. The City reserves the right to add or delete facilities to the list when needed. Prompt, cost effective, and thorough service is highly necessary at these locations as continual and reliable fire systems operation is essential in the protection of life and property. The initial contract shall be for a one (1) year period with provisions for four (4) additional one-year renewal options. All pricing shall remain firm for the initial contract period. B. SPECIFICATIONS The intent of these Specifications is to describe the inspection process, repairs and maintenance requirements in general terms. Any detailed specifications will be provided and based on the particular requirements of the job, at the time the job is presented. The City will consider value-engineering suggestions from Contractor and may accept alternates recommended if they provide equal or better functionality, durability, and cost effectiveness. The City in its sole discretion may require specific manufacturers and model numbers for any given job. The following is a partial list of items or issues that may need attention: -Alarm sensors not calibrated     City Council 18 – 19 8/19/2025 City of Santa Ana IFB No. 25-047 Page 10 of 34 SCOPE OF WORK -Faulty detector -Faulty wiring -Multiple false alarms -Inconsistent signals -Outdated/malfunctioning equipment Overview 1. The scope of this agreement is to provide the City of Santa Ana PWA Facilities Maintenance with the following services upon request or on an as needed basis: fire alarm system inspection, fire sprinkler system inspection, repairs and or maintenance services in a timely, cost-effective, compliant manner. These services must include, but are not limited to: automatic sprinkler tests, hose station inspections, fire pump testing, and fire alarm system tests, including California Fire Code Standards and other federal and state standards at the locations specified on Exhibit 1. Fire alarm and sprinkler systems are located throughout the City and are owned and operated by the City. 2. Contractor must coordinate all tests with local, regional, state and/or federal enforcement agencies, and conveyance contractor when applicable, and provide maintenance and repair services that conform to all current applicable local, state and national codes and regulations, including, but not limited to: x Uniform/International Fire Code Standards x California Fire Code Standards x National Electrical Code x California Code of Regulations, Title 19 and 24 (if applicable) x National Fire Protection Agency Code 3. The Contractor’s proposal, and its pricing, will include per hour labor, transportation to site, materials and supplies, training, taxes, permits, fees and reports to meet the specifications contained herein. 4. The City owns various types of existing fire alarms systems, some with remote sensors capable of sending and receiving alarm activity to and from annunciation and supervised systems. System types include but not limited to: Simplex, Radionlx, Silent Knight, Notifier, Pyrotronics, Redhawk and other manufacturers with California State Fire Marshal equipment listings. Equipment includes enunciator, smoke and heat detectors, manual initiating devices, flow switch, audible and visual devices, supervisory devices, automatic dialers/communicators, etc. General Requirements     City Council 18 – 20 8/19/2025 City of Santa Ana IFB No. 25-047 Page 11 of 34 SCOPE OF WORK 1. All testing and repairs performed on City fire and safety systems; associated piping, monitoring systems, or extinguishing systems must be performed in compliance to local, state and/or federal regulations. Contractor must conduct operations in accordance to policies, rules and regulations of the local, regional, state and/or federal enforcement agencies. 2. Tests of systems or devices regulated herein must be conducted at least annually for fire alarm systems, every five (5) years for fire sprinklers, and every six (6) months for hood suppression systems, fire pump testing as required, or when an inspection indicates that there is reason to believe that the system or device would fail to operate properly in an emergency. 3. All maintenance performed on fire alarm and sprinkler systems, associated piping, monitoring systems, or dispensing systems must be performed in compliance to local, state and/or federal regulations. Contractor must conduct operations in accordance to policies, rules and regulations of the regional, state and/or federal enforcement agencies. 4. City approved Fire Life Systems Contractors shall provide qualified technician(s) with the appropriate and required licenses and certifications. Please submit copies of licenses along with your labor per hour submittal. 5. Technicians assigned to work on City equipment must follow all service, repair, maintenance installation requirements of Title 19 and 24 of the California Code of Regulations, any applicable referenced NFPA Standards, and manufacturer’s recommendations for devices. 6. PWA Facilities Maintenance requires 48-hour facility notification to schedule all testing and maintenance, unless a schedule is approved in advance. Annual testing and routine maintenance must be scheduled through the appropriate regulatory agencies. 7. PWA Facilities Maintenance Manager or designee must be notified at least three (3) working days in advance of the performance of required tests to allow a representative to witness the test as required. Staff will coordinate site access and provide approval to Contractor. 8. Contractor is to check in with each Facilities Maintenance Manager or designee. 9. At the conclusion of each test, the Facilities Maintenance Manager or designee shall be notified of fire-protection equipment that was determined to be inoperative, and what measures taken. 10. If necessary, Contractor to put system on test by notifying central station at start and completion of inspection, and advise Facilities Maintenance Manager or designee.     City Council 18 – 21 8/19/2025 City of Santa Ana IFB No. 25-047 Page 12 of 34 SCOPE OF WORK 11. Contractor is to provide digital schedule of inspections quarterly. If for any reason schedule is modified, Contractor will notify Owner of modification at least 48 hours prior to change. 12. The service order must be signed by an authorized Building Maintenance/Park Maintenance employee before contractor leaves the work site in order to explain the completion or suspension of work. If no point of contact is present for Building Maintenance, please call Phil Neff at (714) 719-2526 or James Riker (714) 719-0067. If no point of contact is present for Park Maintenance, please call Jorge Acevedo at (714) 719-5199 or Eduardo Linares at (714) 647-3523. 13. When the fire-protection equipment is operative, the owner or the owner’s agent shall certify its condition to the PWA Facilities Maintenance team in writing. 14. Contractor must provide all necessary materials for proper separation, containerization, handling, treatment, storage, transport and disposal of materials collected, including all safety and safety testing equipment. 15. Contractor must provide all other materials, not specifically described but required for any requested work performed. 16. All equipment used in the performance of the service, repair, maintenance and installation of Fire Alarm and Sprinkler Systems must be listed by the California State Fire Marshal office. 17. Contractor must protect the site and all adjacent areas from damage due to its operations and job performance. If Contractor is negligent or lacks performance, then Contractor will pay all costs associated with mitigation of any damage or loss from work done. Inspection and Test Procedures for Automatic Sprinkler System 1. Building Maintenance and Park Maintenance staff must be notified before supervised systems are tested. 2. Inspect 100% of all Fire Sprinkler Systems every five (5) years to include, but not be limited to the following: x Post Indicators Valve x Water Flow Devices x Tamper Devices x Control Valve Devices x Pressure Devices     City Council 18 – 22 8/19/2025 City of Santa Ana IFB No. 25-047 Page 13 of 34 SCOPE OF WORK x Sprinkler Heads x Piping x Bracing 3. Test 100% of all Fire Sprinkler Systems every five (5) years to include, but not be limited to the following: x Water Flow Devices x Tamper Devices x Pressure Devices x Sprinkler Heads x Piping x Control Valve Devices x Kitchen Hood Suppression Systems 4. Inlet connections shall be back-flowed from the check valve to the inlet by disassembling the check valve or blocking the check valve open so that water will back-flow out of the fire department inlet connections. 5. Fire department inlet connections and outlets shall be equipped with approved plugs or caps. 6. For wet system alarm testing only, the inspector’s test valve shall be opened to test the alarm bell response. When fully opened, the response shall occur within five minutes. When conducting such a test on a dry-pipe, pre-action or deluge system, use the alarm test line. 7. An approved test gage shall be connected at the test gage opening to test the reliability of the existing gages. 8. Control valves shall be closed and reopened to assure their ability to operate. 9. Pressures shall be observed with the main drain valve closed, and wide open for flow testing. Upon closing the main drain valve, an observation shall be made to determine how quickly pressure is restored to indicate if there are closed valves or obstructions in water supply lines. 10. Dry-pipe, pre-action and deluge systems shall be trip tested annually in accordance with nationally recognized standards. Hose Station Inspection 1. Inlet connections shall be back-flowed so that water will back-flow out of the fire department inlet connections.     City Council 18 – 23 8/19/2025 City of Santa Ana IFB No. 25-047 Page 14 of 34 SCOPE OF WORK 2. The full length of fire hose sections shall be examined for mildew, cuts, abrasions and other deterioration. The hose shall be replaced with listed lined hose as needed. Hose couplings, gaskets and nozzle shall be checked for damage and obstructions. Smoke Detector Inspection Clean all smoke and/or duct detectors once a year. Follow the manufacturer’s instructions in cleaning and testing smoke and/or duct detectors. Cleaning shall involve the use of vacuuming and a chemical/wash cleaning for each detector. Fire Alarm Testing 1. Fire alarm system testing shall be completed in accordance with the requirements of the State Fire Marshal – CCR/Title-19, NFPA, Authorities Having Jurisdiction, Local Building Codes, and Manufacturer’s recommendations, and other nationally recognized standards. The contractor is responsible for making Owner aware of any new codes or revisions to existing codes. 2. Test and inspect 100% of all fire alarm system components each calendar year to include, but not limited to, the following: x Fire Alarm Control Panel x Smoke and Duct Detectors x Smoke/Fire Dampers x Heat Detectors x Manual Pull Stations x Audible Devices x Visual Devices x HVAC and Smoke Systems x Battery Backup x Annunciators x Notification appliance devices (bells, horns, speakers, strobes, etc.) x Dialers x Independent Power Supplies x Tamper Switches x Water Flow Switches x Post Indicator Valves x Monitor Modules x Control Modules x Relays x Activation of smoke evacuation and/or stairwell pressurization fans x Firefighter phones and phone jacks x Fire doors for proper deployment and drop rate x Magnetic door holders and stairwell door locks for proper releasing     City Council 18 – 24 8/19/2025 City of Santa Ana IFB No. 25-047 Page 15 of 34 SCOPE OF WORK x Electrical wiring for grounds and shorts x Fire Pumps 3. As required, at the end of the testing, a certification for the system and tagging of the system must be provided if no deficiencies are found. 4. A material list and labor cost estimate must be provided to PWA Facilities Maintenance Section for the repairs as a requirement for certification of the system. 5. A list of system deficiencies and estimated repair costs must be provided for all other repairs to the system. Fire Alarm System Inspection 1. Each system inspection shall include test of circuitry for continuity, adequate insulation and of components for proper functioning condition. Contractor will complete the inspection at the referenced locations in Exhibit 1. 2. Title 19 Quarterly Automatic Fire Sprinkler Systems Inspections as needed. The scope of work performed during a quarterly inspection is in compliance with the State Fire Marshall’s requirements set forth in Title 19, Article 4, Section 804. Contractor will complete these inspections at the locations listed in Exhibit 1. 3. Annual Fire Pump Inspection: Contractor will perform the annual flow test of the pump assembly to determine its ability to continue to attain satisfactory performance at shutoff, rated flow, and peak loads. Annual flow tests allow for year by year comparisons of pump performance. Contractor will complete this inspection at the following locations: x Ross Annex x Parking Structure 3rd St. x Corporate Yard x Santa Ana PD Quarterly Inspection and Testing of Fire Protection Systems 1. Wet Sprinkler Systems and Standpipes x Inspect Control Valves x Inspect all PIV, OS&Y or butterfly valves for visible exterior leaks x Verify all valves are free from exterior obstructions (maintain 36” access) x Verify all control valves have identifying signs x Verify all control valves are secured and/or supervised in an OPEN position 2. Gauges (Wet Pipe Systems) x Inspect for damage     City Council 18 – 25 8/19/2025 City of Santa Ana IFB No. 25-047 Page 16 of 34 SCOPE OF WORK x Verify all valves to gauge are in open position x Record System and supply pressure 3. Hydraulic Nameplate x Verify hydraulic nameplate is legible and securely attached to sprinkler riser 4. Risers, Pipe, and Fittings x Inspect that piping and fittings are not damaged, leaking, or corroded x Verify that riser is free from exterior obstructions (maintain 36” access) x Inspect that all bracing is secured and not damaged 5. Spare Sprinklers x Verify that a stock of extra sprinkler heads and head wrench (specific to the building) in spare head boxes are present x 300 heads = 6 spare heads x 300 to 1000 = 12 spare heads x 1000+ = 24 spare heads 6. Fire Department Connections x Inspect that breakaway caps are in place, not broken or missing x Inspect that couplings and threads are not damaged and rotate smoothly x Inspect that gaskets are not missing or deteriorated x Inspect that clapper valves moves freely and are not leaking x Inspect for visible or exterior obstructions (maintain 36” access) x Ensure that FDC connection is clearly identified. If FDC serves multiple buildings, correctly identify to include all buildings addresses 7. Pressure Reducing Valves x Verify valve is in open position x Inspect for leaks x Check condition of valves and hand wheels 8. Outlet Valves, Hose Connections x Verify that outlet caps are in place x Inspect hose connection threads for damage and rotate smoothly x Verify that valve hand wheel is secure and not missing x Verify hose connection is free from exterior obstructions (maintain 36” access) x Inspect for leaks 9. Outlet Valve Cabinet and Hose Storage Device x Verify that cabinet door opens freely x Verify that cabinet is correctly identified, label the cabinet if a fire extinguisher is inside     City Council 18 – 26 8/19/2025 City of Santa Ana IFB No. 25-047 Page 17 of 34 SCOPE OF WORK x Ensure that cabinet is free from exterior obstructions (maintain 36” access) x Inspect cabinet glazing for damage Annual Inspection and Testing of Fire Protection Systems Annual inspection and testing to include all Quarterly requirements. 1. Wet Sprinkler Systems and Standpipes 2. Water Flow Alarm Devices x Verify water flow devices are free of physical damage x Testing shall be accomplished by opening the inspector’s test valve x Alarms must report to the fire panel within 90 seconds of flow x Test in accordance with the manufacturer’s instructions x Note: Water flow devices include Water Motor Gongs, Pressure Switch, and Vane type 3. Main Drain at Each Riser x Test main drain x Record initial static pressure x Record residual pressure x Record restored static pressure 4. Control Valve – Position and Operation x Each valve shall be operated through its full range of motion x Test that all tamper switches must report to the fire panel x Verify that the signal does not restore at any valve position except the open position x PIVs shall be opened until spring or torsion is felt on the rod, indicating that the rod has not become detached from the valve x PIVs and OS&Ys shall be backed one-quarter turn from the fully open position to prevent jamming 5. Sprinklers x Inspect all exposed sprinklers for paint, corrosion, and leaking x Inspect all sprinklers for flow obstructions (i.e. light fixtures, exit signs, storage – 18” from ceiling) x Inspect all sprinklers for the proper spacing and location per NFPA 13 6. Hangers and Seismic Braces x Inspect from floor level x Inspect for looseness and damage x Concealed hangers and braces do not need to be checked     City Council 18 – 27 8/19/2025 City of Santa Ana IFB No. 25-047 Page 18 of 34 SCOPE OF WORK 7. Pre-Action Valve x The prime water level in pre-action systems shall be tested for compliance with the manufacturer’s recommendations x Low air pressure alarms shall be tested for compliance with the manufacturer’s recommendations x Valves shall be trip tested in accordance with the manufacturer’s recommendations 8. Pre-Action/Deluge Valves x During the annual trip test, the interior of the valves shall be cleaned thoroughly and parts repaired or replaced as necessary 9. Hose Connections x Flush all roof outlets 10. Hose and Nozzles x Inspect that fire hose is not damaged or mildewed x Inspect for current hydrostatic test dates or installation dates x Verify fire hose station is free from exterior obstructions (maintain 36” access) x Verify rack or reel rotates freely x Verify fire hose is properly racked x Verify fire hose nozzle is the correct type, functional, and not missing x Inspect nozzle gaskets are not missing or deteriorated Fire Mains 1. Hydrants x Fully open and flow water until all foreign material has cleared x Maintain flow for at least one minute x Record flow rate by use of a Pitot tube flow measurement x Exercise hydrant valves for proper operation 2. Backflow Preventer Assemblies x Inspect DCA & DCDA to ensure the OS&Y valves are in the open position x Verify valves are locked/supervised Fire Pumps 1. Control Valve – Position and Operation x All valves shall be operated through their full range of motion x Lubricate all OS&Y valve stems 2. Pump Operation x Test Pump System: Check pump shaft end play x Test Pump System: Check accuracy of pressure gauges and sensors x Test Pump System: Check pump coupling alignment     City Council 18 – 28 8/19/2025 City of Santa Ana IFB No. 25-047 Page 19 of 34 SCOPE OF WORK x Test pressure relief valve x Test circulation relieve valve x Record GPM, PSI, RPM, Volts and Amps with pump running at 65%, 100%, and 150% x Test manual crank start x Test on each bank of batteries separately 3. Pump Maintenance x Lubricate pump bearings x Lubricate coupling x Lubricate right-angle gear drive x Calibrate pressure switch settings x Grease motor bearings Maintenance Requests 1. Contractor must be equipped and licensed to perform system maintenance on fire alarm systems, monitoring systems, and related equipment. 2. All work requiring permits or agency notifications, must be handled by the Contractor, prior to the start of the job. 3. The service order must be signed by an authorized Building Maintenance/Park Maintenance employee before contractor leaves the work site in order to explain the completion or suspension of work. If no point of contact is present, please call Phil Neff at (714) 719-2526 or James Riker (714) 719-0067. If no point of contact is present for Park Maintenance, please call Jorge Acevedo at (714) 719-5199 or Eduardo Linares at (714) 647-3523. 4. All work must be authorized by Phil Neff, Facilities Maintenance Manager or a site point of contact before services begin. Clean-Up 1. Maintain the premises free from accumulation of waste materials or rubbish caused by the testing of the fire alarm systems. Carpeting shall be protected from damage and clean-up will be the responsibility of the Contractor. 2. The Contractor shall maintain the job in a clean and orderly fashion. Pick up and remove debris daily. If work under this Contract creates dusty, dirty or unsightly conditions in adjacent areas or occupied areas where work is being performed, the Contractor shall immediately clean up affected areas. Owner reserves the right to clean up affected areas if the Contractor fails to do so, and deduct the cost of the cleanup from the amount owed to the Contractor.     City Council 18 – 29 8/19/2025 City of Santa Ana IFB No. 25-047 Page 20 of 34 SCOPE OF WORK 3. Ceiling tiles shall be returned to the normal position and all damaged ceiling tiles shall be replaced at the conclusion of each workday. 4. At the completion of work each day, remove all surplus materials, tools, etc. and leave the premises clean to Owner’s standard of cleanliness. Reporting/Recordkeeping 1. Location Record Book: Within three (3) months after commencement of the contract, the Contractor shall prepare a book of all the locations being serviced. Two digital copies of the book shall be prepared with separate sections for each location/facility and include by account identification. One (1) copy shall be provided to the Facilities Section and one (1) copy will be maintained at the vendor’s office or appropriate location chosen by the approved Vendor. 2. At a minimum, the following information is to be included in the Record Book: x The location, contact person(s) name, and telephone and/or cell phone numbers; x A list and location of all equipment (panels, pads, alarms), including manufacturer, make, and model number; x Central Station profile information; x Central Station notification list; x A detailed zone description list; x Training instructions and explanation of any non-standard system operations; and x Free estimates for repairs and upgrades or replacements 3. Additionally, the Contractor shall update the Record Books annually or as serviced and allow the City to add/delete/update contact information. 4. Records and a complete database must be maintained by Contractor on testing and inspection schedules, maintenance, inspection reports, findings, and action taken, and supporting documents for each fire alarm system. These records and information must be available for further review upon City of Santa Ana’s request. 5. An electronic copy of the report must be received within 24 hours of the testing completion date. 6. Contractor shall also maintain electronic inspection reports, and the entire portfolio inventory of fire & fire safety equipment. 7. Submit a copy of the PASS/FAIL test results to the Facilities Maintenance Manager, Phil Neff, within 72 hours after each test is conducted. The PASS/FAIL test results are a summary of the overall results of each test. Submit the final test report demonstrating compliance within 14 calendar days of the date when all tests were     City Council 18 – 30 8/19/2025 City of Santa Ana IFB No. 25-047 Page 21 of 34 SCOPE OF WORK passed. The test report must include all the required records of all tests performed, test data, the location being tested, the equipment tested, the company performing the tests, a statement whether the system or component tested meets the required standards, and the name and signature of the person responsible for conducting the tests. 8. Contractor must report all system deficiencies within 24-hours to Phil Neff, Facilities Maintenance Manager, by e-mail: pneff@santa-ana.org or phone (714) 719- 2526. Performance Hours All work must be performed Monday through Thursday between the hours 7:00 a.m. and 5:00 p.m. unless otherwise specified. The City is closed for business on alternate Fridays of every month. In addition, routine maintenance, testing and inspection work must not be scheduled on the City’s recognized holidays as follows: New Year’s Day, Martin Luther King Jr., President’s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve and Christmas Day. Program Schedule 1. Contractor and Facilities Maintenance will coordinate a testing schedule, in the spirit of best management practices to advise City staff seven days in advance of work performed. 2. Contractor must strictly comply with the schedule once it has been reviewed and approved. If it is necessary to deviate from the schedule, the contractor must notify the Facilities Maintenance Manager, or a designee, a minimum of two (2) working days prior to the deviation. 3. Contractor must prepare and submit a revised schedule within five (5) working days after request. 4. The contractor must become familiar with the past testing schedule and will propose a schedule which will be subject to the review and approval of the Facilities Maintenance Manager. Any such proposal which concentrates the testing in the later period of the Contract will be rejected. 5. Individual tests will be scheduled for any new equipment as they are added. 6. The Contractor must not interfere with the normal activities of the facility during the test procedure without approval of the Facilities Maintenance Manager. The Contractor’s Equipment and Vehicles must not restrict the Normal flow in and out of     City Council 18 – 31 8/19/2025 City of Santa Ana IFB No. 25-047 Page 22 of 34 SCOPE OF WORK the City Facility. Parking in Santa Ana Civic Center is managed by Orange County Public Works, thus the City will not validate parking. Other Requirements 1. During the course of this agreement, additional facilities and systems locations may be added or deleted by the City. The Contractor shall add or delete monitoring services upon receipt of notification by the City. New system monitoring shall be quoted at same price of existing systems. 2. The Contractor will work with City’s Facility/Project Manager or designee for monitoring or other requirements that are needed during and after construction so that systems are tied in and working properly. 3. Upon completing the installation of new system components, every alarm signal must be tested to the Central Station, and a report shall be provided for each panel. Any new fire alarm panel installed must be an addressable panel set up with point monitoring. Zone monitoring is not acceptable for any fire alarm system. 4. All work shall be subject to the inspection and approval of the Facility Maintenance Manager or a designated representative at each facility, prior to acceptance and approval for payment. 5. The City requires maintenance of fire alarm and sprinkler systems that includes furnishing and delivering parts, supplies, and accessories for alerting systems and extinguishing systems as they apply. Additional miscellaneous hardware items such as pumps, plumbing, tanks, nozzles and monitoring systems may also be requested. 6. The City reserves the right to use alternate sources for completion of the work, to obtain competitive prices on any repair and to utilize information obtained under a multi-vendor contract relative to necessary materials and repairs as it deems appropriate. 7. Contractor shall be responsive to unplanned emergency or service requests of PWA Facilities Maintenance. 8. Facility Contacts: Phil Neff, Facilities Maintenance Manager, (714) 719-2526, and email pneff@santa-ana.org. James Riker, Supervisor, 714-719-0067, and email jriker@santa-ana.org. 9. Park Maintenance Contacts: Jorge Acevedo, Parks Superintendent at (714) 719- 5199, and email jacevedo@santa-ana.org. Eduardo Linares, Project Specialist, (714) 647-3523, and email elinares@santa-ana.org .     City Council 18 – 32 8/19/2025 City of Santa Ana IFB No. 25-047 Page 23 of 34 SCOPE OF WORK 10. Contractor shall furnish uniformed Technicians to service the Project and assist in creating a safe environment for the facilities and employees while servicing the buildings. Awarded contractors must complete all inspections. Hourly Billing Rates & Compensation Contractor will provide trained Technicians per the approved pricing outlined in this request for proposals, work performed during designated hours, as specified by the property’s designated property manager. Owner and Contractor may from time to time amend or modify via an executed blanket Purchase Order and or Addendum.     City Council 18 – 33 8/19/2025 CITY OF SANTA ANA - EXHIBIT II IFB NO. 25-047A FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES Page 1 of 2 FIRE PANEL LOCATION & INFORMATION LIST LOCATION: CABRILLO TENNIS CENTER ADDRESS: 800 Cabrillo Park Drive MANUFACTURER: SILENT KNIGHT, MODEL #5700 LOCATION: CITY HALL ADDRESS: 20 Civic Center Plaza (8 levels with a basement) MANUFACTURER: SIMPLEX, MODEL #4007 LOCATION: CITY HALL ROSS ANNEX ADDRESS: 24 Civic Center Plaza (4 levels with a basement) MANUFACTURER: NOTIFIER, MODEL #APP-200 MONITORING COMPANY: PYRO-COMM ACCT. #691402 LOCATION: CITY YARD ADDRESS: 220 Daisy Street (Yard facilities, inclusive) MANUFACTURER: SIMPLEX, MODEL #4007 LOCATION: EL SALVADOR CENTER ADDRESS: 1825 W. Civic Center Drive MANUFACTURER: HONEYWELL, MODEL #MS-9200UPLS MONITORING COMPANY: SAF SECURITY ACCT. #062603 LOCATION: JEROME CENTER ADDRESS: 726 S. Center Street MANUFACTURER: SILENT KNIGHT, MODEL #5808 MONITORING COMPANY: SAF SECURITY ACCT. #3072 LOCATION: LAWN BOWLING CENTER ADDRESS: 2615 Valencia St. N MANUFACTURER: POTTER, MODEL PFC SERIES LOCATION: MAIN LIBRARY ADDRESS: 26 Civic Center Plaza (2 levels with a basement) MANUFACTURER: SIMPLEX, MODEL #691851 MONITORING COMPANY: PYRO-COMM ACCT. #691851 LOCATION: NEWHOPE LIBRARY ADDRESS: 122 N. Newhope Street MANUFACTURER: FIRE LITE ALARMS MODEL # MS-5024 MONITORING COMPANY: PYRO-COMM ACCT. #691853     City Council 18 – 34 8/19/2025 Page 2 of 2 CITY OF SANTA ANA - EXHIBIT I, IFB NO. 25-$ FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES LOCATION: SALGADO CENTER ADDRESS: 706 N. Newhope Street MANUFACTURER: NOTIFIER LOCATION: SANTIAGO PARK NATURE CENTER ADDRESS: 600 E. Memory Lane MANUFACTURER: SILENT KNIGHT, MODEL #5700 LOCATION: SENIOR CITIZEN CENTER ADDRESS: 424 W. 3rd. Street MANUFACTURER: SIMPLEX, MODEL # 4007 MONITORING COMPANY: PYRO-COMM ACCT. #692297 LOCATION: SOUTHWEST SENIOR CENTER/CORBIN ADDRESS: 2201 W. McFadden Avenue / 2215 W. McFadden Avenue MANUFACTURER: SIMPLEX, MODEL #4007 MONITORING COMPANY: PYRO-COMM ACCT. #2612 LOCATION: TRAIN STATION/PARKING GARAGE ADDRESS: 1000 E. Santa Ana Boulevard MANUFACTURER: SIMPLEX, MODEL #4100U/AFP-100 MONITORING COMPANY: PYRO-COMM ACCT. #692351/692352 LOCATION: NAVIGATION CENTER ADDRESS: 1815 Carnegie Ave MANUFACTURER: EDWARDS UNITED TECHNOLOGIES MONITORING COMPANY: PYRO-COMM LOCATION: MEMORIAL PARK AQUATIC CENTER* ADDRESS: 2102 S Flower St MANUFACTURER: TBD *This location is currently under construction and is estimated to open in Spring 2027. The City reserves the right to add or delete facilities to this facility list as needed.     City Council 18 – 35 8/19/2025 EXHIBIT B     City Council 18 – 36 8/19/2025 City of Santa Ana IFB No. ATTACHMENT A BIDDER’S PROPOSAL FORM The undersigned declares that they have carefully examined the specifications, have read the accompanying instructions to bidders, and hereby propose to provide the specified items and/or services, in accordance with City needs and/or fund availability and the specifications provided herein. Indicate unit price for each line item. Total quotation is to be firm offer for no less than ninety (90) days and will be regarded by the City as bidder's best and final offer. Quantities listed are for bid comparison only and are subject to change. The City reserves the right to increase or decrease quantities based on current needs. Pricing must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, insurance, business expenses, incidental supplies, mileage, fuel/fuel surcharges, and any other miscellaneous charges NOTE: THIS PROJECT IS A PUBLIC WORK AND IS SUBJECT TO PREVAILING WAGES. BID ITEM QUANTITIES ARE ESTIMATED AND PROVIDED FOR THE PURPOSE OF CALCULATING COMPETITIVE BIDS. BID ITEM QUANTITIES MAY VARY FROM THE FINAL FIELD QUANTITITES AND ARE NOT GUARANTEED. PRICING SHALL ALSO BE ENTERED IN PLANETBIDS. ALL REQUIRED FORMS MUST BE COMPLETED AND UPLOADED WITH E-BIDS. No. DESCRIPTION HOURLY RATE 1 Fire Alarm System Inspection, Testing and Maintenance 2 Automatic Sprinkler Inspection, Testing and Maintenance 3 Smoke Detector Inspection, Testing, and Maintenance 4 Kitchen Hood Suppression Systems Inspection, Testing, and Maintenance 5 Maintenance Requests on fire alarm systems, monitoring systems, sprinklers, hood suppression systems 6 Repair Requests on fire alarm systems, monitoring systems, sprinklers, hood suppression systems 8 Fire Pump Inspection, Testing, and Maintenance 9 Suppression System Inspection, Testing and Maintenance 10 After Hours Labor Rate BASE BID TOTAL $_____________     City Council 18 – 37 8/19/2025 EXHIBIT C     City Council 18 – 38 8/19/2025 EXHIBIT , FEDERAL REGULATIONS a. Federal Regulations – Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 180, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. c. Audit Records – With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports – Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) – All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 – (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity – None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying – Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of     City Council 18 – 39 8/19/2025 Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity – Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. l. Copeland “Anti-Kickback” Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland “Anti-Kickback” Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. Davis-Bacon Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air     City Council 18 – 40 8/19/2025 Act (42 U.S.C. 7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as applicable. p. Energy and Conservation – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights – Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. s. Copyright – Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and City’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts – Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive     City Council 18 – 41 8/19/2025 consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. u. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.216. Recipient will comply with FEMA     City Council 18 – 42 8/19/2025 Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. v. Domestic Preferences for Procurements/Subcontracts – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.322. Recipient shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Recipient shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. (1) Recovered Materials Recipient shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price.     City Council 18 – 43 8/19/2025 Information about this requirement, along with the list of EPA-designated items, is available at EPA’s Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2) Domestic Preference for Procurements Recipient should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. w. Termination for Cause and Convenience – Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. x. Contractual/Legal Remedies for Breach of Contract – Should recipient fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and /or any other remedy available pursuant to the Agreement of the laws then in effect.     City Council 18 – 44 8/19/2025 Page 1 of 1 AGREEMENT WITH VFS FIRE & SECURITY SERVICES TO PROVIDE ON-CALL FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES THIS AGREEMENT is made and entered into on the 19th day of August, 2025 by and between Bernel, Inc., a Delaware Corporation, doing business as VFS Fire & Security (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. On March 13, 2025, the City issued Invitation for Bids (“IFB”) No. 25-047A, by which it sought qualified consultants to provide on-call fire alarm and sprinkler systems inspection, repair and maintenance services for the City’s Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in IFB 25-047A. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Consultant shall perform the services described in the scope of work that was included in IFB 25-047A, which is attached hereto as Exhibit A and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of four (4) consultants selected to provide services on an on-call basis under IFB 25-047A. The total compensation for these services provided by all such consultants selected under IFB 25-047A shall not exceed the shared aggregate amount of Eight Hundred and Eighty Thousand Dollars ($880,000) during the term of the Agreement, including any extension periods. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance (;+,%,7     City Council 18 – 45 8/19/2025 Page 2 of 1 set forth in the Recitals which may reasonable be expected by City. 3. TERM This Agreement shall commence on September 1, 2025 and end on August 31, 2028, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to one (1), two-year period upon a writing executed by the City Manager and the City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless form any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in     City Council 18 – 46 8/19/2025 Page 3 of 1 any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1.Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2.Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, which can be lower than $1,000,000. 3.Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against     City Council 18 – 47 8/19/2025 Page 4 of 1 City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Nadia Orozco, 20 Civic Center Plaza M-11, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.     City Council 18 – 48 8/19/2025 Page 5 of 1 Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from     City Council 18 – 49 8/19/2025 Page 6 of 1 the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that     City Council 18 – 50 8/19/2025 Page 7 of 1 might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION     City Council 18 – 51 8/19/2025 Page 8 of 1 This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City:     City Council 18 – 52 8/19/2025 Page 9 of 1 Clerk if the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 21. MISCELLANEOUS PROVISIONS a. The relevant Federal Regulations, which were included as an exhibit to IFB 25- 047A, are attached hereto as Exhibit C and incorporated herein. b. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. VFS Fire & Security Services Attention: Angela Kinsman 501 W. Southern Avenue Orange, CA 92865     City Council 18 – 53 8/19/2025 Page 10 of 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Kyle Nellesen Assistant City Attorney RECOMMENDED FOR APPROVAL: 0DULR/RSH] 936DOHV e NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNeeeleeeeeeeeelesen it tCit Att Mario Lopez Digitally signed by Mario Lopez Date: 2025.07.21 10:30:04 -07'00' 5RGROIR5RVDV3( $FWLQJ3XEOLF:RUNV'LUHFWRU Rodolfo Rosas Digitally signed by Rodolfo Rosas Date: 2025.07.21 16:16:51 -07'00'     City Council 18 – 54 8/19/2025 EXHIBIT A     City Council 18 – 55 8/19/2025 City of Santa Ana IFB No. 25-047 Page 9 of 34 SCOPE OF WORK II. SCOPE OF WORK Contractor shall perform scope of work as set forth below and in accordance with ATTACHMENT A. A. GENERAL DESCRIPTION The City is soliciting competitive bids from qualified contractors for scheduled and as- needed Fire and Life Systems inspections, maintenance and repair for fire alarm systems, fire sprinklers, monitoring systems, related system devices, electrical and related equipment in a timely, cost-effective, and compliant manner per Attachment A. Fire alarm and sprinkler systems are located in various City-owned facilities throughout Santa Ana and are managed by the Public Works Agency (PWA) Facilities Maintenance team. The selected contractors will work directly with the Facilities Maintenance Manager or designee at City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. The purpose of this request is to established a City approved Fire Safety Contractor base with qualified fire system service providers for the City to utilize as needed for inspection, repair, and maintenance services of various fire alarm and sprinkler systems in City facilities. The successful contractor(s) will provide inspections, repairs, and maintenance services and will require their employees to be fire system qualified. Contractor will provide labor, supervision, materials, tools, equipment, and transportation required to inspect, maintain, and repair systems of the City’s fire alarm and sprinkler systems at various facilities as provided in Exhibit 1. The City reserves the right to add or delete facilities to the list when needed. Prompt, cost effective, and thorough service is highly necessary at these locations as continual and reliable fire systems operation is essential in the protection of life and property. The initial contract shall be for a one (1) year period with provisions for four (4) additional one-year renewal options. All pricing shall remain firm for the initial contract period. B. SPECIFICATIONS The intent of these Specifications is to describe the inspection process, repairs and maintenance requirements in general terms. Any detailed specifications will be provided and based on the particular requirements of the job, at the time the job is presented. The City will consider value-engineering suggestions from Contractor and may accept alternates recommended if they provide equal or better functionality, durability, and cost effectiveness. The City in its sole discretion may require specific manufacturers and model numbers for any given job. The following is a partial list of items or issues that may need attention: -Alarm sensors not calibrated     City Council 18 – 56 8/19/2025 City of Santa Ana IFB No. 25-047 Page 10 of 34 SCOPE OF WORK -Faulty detector -Faulty wiring -Multiple false alarms -Inconsistent signals -Outdated/malfunctioning equipment Overview 1. The scope of this agreement is to provide the City of Santa Ana PWA Facilities Maintenance with the following services upon request or on an as needed basis: fire alarm system inspection, fire sprinkler system inspection, repairs and or maintenance services in a timely, cost-effective, compliant manner. These services must include, but are not limited to: automatic sprinkler tests, hose station inspections, fire pump testing, and fire alarm system tests, including California Fire Code Standards and other federal and state standards at the locations specified on Exhibit 1. Fire alarm and sprinkler systems are located throughout the City and are owned and operated by the City. 2. Contractor must coordinate all tests with local, regional, state and/or federal enforcement agencies, and conveyance contractor when applicable, and provide maintenance and repair services that conform to all current applicable local, state and national codes and regulations, including, but not limited to: x Uniform/International Fire Code Standards x California Fire Code Standards x National Electrical Code x California Code of Regulations, Title 19 and 24 (if applicable) x National Fire Protection Agency Code 3. The Contractor’s proposal, and its pricing, will include per hour labor, transportation to site, materials and supplies, training, taxes, permits, fees and reports to meet the specifications contained herein. 4. The City owns various types of existing fire alarms systems, some with remote sensors capable of sending and receiving alarm activity to and from annunciation and supervised systems. System types include but not limited to: Simplex, Radionlx, Silent Knight, Notifier, Pyrotronics, Redhawk and other manufacturers with California State Fire Marshal equipment listings. Equipment includes enunciator, smoke and heat detectors, manual initiating devices, flow switch, audible and visual devices, supervisory devices, automatic dialers/communicators, etc. General Requirements     City Council 18 – 57 8/19/2025 City of Santa Ana IFB No. 25-047 Page 11 of 34 SCOPE OF WORK 1. All testing and repairs performed on City fire and safety systems; associated piping, monitoring systems, or extinguishing systems must be performed in compliance to local, state and/or federal regulations. Contractor must conduct operations in accordance to policies, rules and regulations of the local, regional, state and/or federal enforcement agencies. 2. Tests of systems or devices regulated herein must be conducted at least annually for fire alarm systems, every five (5) years for fire sprinklers, and every six (6) months for hood suppression systems, fire pump testing as required, or when an inspection indicates that there is reason to believe that the system or device would fail to operate properly in an emergency. 3. All maintenance performed on fire alarm and sprinkler systems, associated piping, monitoring systems, or dispensing systems must be performed in compliance to local, state and/or federal regulations. Contractor must conduct operations in accordance to policies, rules and regulations of the regional, state and/or federal enforcement agencies. 4. City approved Fire Life Systems Contractors shall provide qualified technician(s) with the appropriate and required licenses and certifications. Please submit copies of licenses along with your labor per hour submittal. 5. Technicians assigned to work on City equipment must follow all service, repair, maintenance installation requirements of Title 19 and 24 of the California Code of Regulations, any applicable referenced NFPA Standards, and manufacturer’s recommendations for devices. 6. PWA Facilities Maintenance requires 48-hour facility notification to schedule all testing and maintenance, unless a schedule is approved in advance. Annual testing and routine maintenance must be scheduled through the appropriate regulatory agencies. 7. PWA Facilities Maintenance Manager or designee must be notified at least three (3) working days in advance of the performance of required tests to allow a representative to witness the test as required. Staff will coordinate site access and provide approval to Contractor. 8. Contractor is to check in with each Facilities Maintenance Manager or designee. 9. At the conclusion of each test, the Facilities Maintenance Manager or designee shall be notified of fire-protection equipment that was determined to be inoperative, and what measures taken. 10. If necessary, Contractor to put system on test by notifying central station at start and completion of inspection, and advise Facilities Maintenance Manager or designee.     City Council 18 – 58 8/19/2025 City of Santa Ana IFB No. 25-047 Page 12 of 34 SCOPE OF WORK 11. Contractor is to provide digital schedule of inspections quarterly. If for any reason schedule is modified, Contractor will notify Owner of modification at least 48 hours prior to change. 12. The service order must be signed by an authorized Building Maintenance/Park Maintenance employee before contractor leaves the work site in order to explain the completion or suspension of work. If no point of contact is present for Building Maintenance, please call Phil Neff at (714) 719-2526 or James Riker (714) 719-0067. If no point of contact is present for Park Maintenance, please call Jorge Acevedo at (714) 719-5199 or Eduardo Linares at (714) 647-3523. 13. When the fire-protection equipment is operative, the owner or the owner’s agent shall certify its condition to the PWA Facilities Maintenance team in writing. 14. Contractor must provide all necessary materials for proper separation, containerization, handling, treatment, storage, transport and disposal of materials collected, including all safety and safety testing equipment. 15. Contractor must provide all other materials, not specifically described but required for any requested work performed. 16. All equipment used in the performance of the service, repair, maintenance and installation of Fire Alarm and Sprinkler Systems must be listed by the California State Fire Marshal office. 17. Contractor must protect the site and all adjacent areas from damage due to its operations and job performance. If Contractor is negligent or lacks performance, then Contractor will pay all costs associated with mitigation of any damage or loss from work done. Inspection and Test Procedures for Automatic Sprinkler System 1. Building Maintenance and Park Maintenance staff must be notified before supervised systems are tested. 2. Inspect 100% of all Fire Sprinkler Systems every five (5) years to include, but not be limited to the following: x Post Indicators Valve x Water Flow Devices x Tamper Devices x Control Valve Devices x Pressure Devices     City Council 18 – 59 8/19/2025 City of Santa Ana IFB No. 25-047 Page 13 of 34 SCOPE OF WORK x Sprinkler Heads x Piping x Bracing 3. Test 100% of all Fire Sprinkler Systems every five (5) years to include, but not be limited to the following: x Water Flow Devices x Tamper Devices x Pressure Devices x Sprinkler Heads x Piping x Control Valve Devices x Kitchen Hood Suppression Systems 4. Inlet connections shall be back-flowed from the check valve to the inlet by disassembling the check valve or blocking the check valve open so that water will back-flow out of the fire department inlet connections. 5. Fire department inlet connections and outlets shall be equipped with approved plugs or caps. 6. For wet system alarm testing only, the inspector’s test valve shall be opened to test the alarm bell response. When fully opened, the response shall occur within five minutes. When conducting such a test on a dry-pipe, pre-action or deluge system, use the alarm test line. 7. An approved test gage shall be connected at the test gage opening to test the reliability of the existing gages. 8. Control valves shall be closed and reopened to assure their ability to operate. 9. Pressures shall be observed with the main drain valve closed, and wide open for flow testing. Upon closing the main drain valve, an observation shall be made to determine how quickly pressure is restored to indicate if there are closed valves or obstructions in water supply lines. 10. Dry-pipe, pre-action and deluge systems shall be trip tested annually in accordance with nationally recognized standards. Hose Station Inspection 1. Inlet connections shall be back-flowed so that water will back-flow out of the fire department inlet connections.     City Council 18 – 60 8/19/2025 City of Santa Ana IFB No. 25-047 Page 14 of 34 SCOPE OF WORK 2. The full length of fire hose sections shall be examined for mildew, cuts, abrasions and other deterioration. The hose shall be replaced with listed lined hose as needed. Hose couplings, gaskets and nozzle shall be checked for damage and obstructions. Smoke Detector Inspection Clean all smoke and/or duct detectors once a year. Follow the manufacturer’s instructions in cleaning and testing smoke and/or duct detectors. Cleaning shall involve the use of vacuuming and a chemical/wash cleaning for each detector. Fire Alarm Testing 1. Fire alarm system testing shall be completed in accordance with the requirements of the State Fire Marshal – CCR/Title-19, NFPA, Authorities Having Jurisdiction, Local Building Codes, and Manufacturer’s recommendations, and other nationally recognized standards. The contractor is responsible for making Owner aware of any new codes or revisions to existing codes. 2. Test and inspect 100% of all fire alarm system components each calendar year to include, but not limited to, the following: x Fire Alarm Control Panel x Smoke and Duct Detectors x Smoke/Fire Dampers x Heat Detectors x Manual Pull Stations x Audible Devices x Visual Devices x HVAC and Smoke Systems x Battery Backup x Annunciators x Notification appliance devices (bells, horns, speakers, strobes, etc.) x Dialers x Independent Power Supplies x Tamper Switches x Water Flow Switches x Post Indicator Valves x Monitor Modules x Control Modules x Relays x Activation of smoke evacuation and/or stairwell pressurization fans x Firefighter phones and phone jacks x Fire doors for proper deployment and drop rate x Magnetic door holders and stairwell door locks for proper releasing     City Council 18 – 61 8/19/2025 City of Santa Ana IFB No. 25-047 Page 15 of 34 SCOPE OF WORK x Electrical wiring for grounds and shorts x Fire Pumps 3. As required, at the end of the testing, a certification for the system and tagging of the system must be provided if no deficiencies are found. 4. A material list and labor cost estimate must be provided to PWA Facilities Maintenance Section for the repairs as a requirement for certification of the system. 5. A list of system deficiencies and estimated repair costs must be provided for all other repairs to the system. Fire Alarm System Inspection 1. Each system inspection shall include test of circuitry for continuity, adequate insulation and of components for proper functioning condition. Contractor will complete the inspection at the referenced locations in Exhibit 1. 2. Title 19 Quarterly Automatic Fire Sprinkler Systems Inspections as needed. The scope of work performed during a quarterly inspection is in compliance with the State Fire Marshall’s requirements set forth in Title 19, Article 4, Section 804. Contractor will complete these inspections at the locations listed in Exhibit 1. 3. Annual Fire Pump Inspection: Contractor will perform the annual flow test of the pump assembly to determine its ability to continue to attain satisfactory performance at shutoff, rated flow, and peak loads. Annual flow tests allow for year by year comparisons of pump performance. Contractor will complete this inspection at the following locations: x Ross Annex x Parking Structure 3rd St. x Corporate Yard x Santa Ana PD Quarterly Inspection and Testing of Fire Protection Systems 1. Wet Sprinkler Systems and Standpipes x Inspect Control Valves x Inspect all PIV, OS&Y or butterfly valves for visible exterior leaks x Verify all valves are free from exterior obstructions (maintain 36” access) x Verify all control valves have identifying signs x Verify all control valves are secured and/or supervised in an OPEN position 2. Gauges (Wet Pipe Systems) x Inspect for damage     City Council 18 – 62 8/19/2025 City of Santa Ana IFB No. 25-047 Page 16 of 34 SCOPE OF WORK x Verify all valves to gauge are in open position x Record System and supply pressure 3. Hydraulic Nameplate x Verify hydraulic nameplate is legible and securely attached to sprinkler riser 4. Risers, Pipe, and Fittings x Inspect that piping and fittings are not damaged, leaking, or corroded x Verify that riser is free from exterior obstructions (maintain 36” access) x Inspect that all bracing is secured and not damaged 5. Spare Sprinklers x Verify that a stock of extra sprinkler heads and head wrench (specific to the building) in spare head boxes are present x 300 heads = 6 spare heads x 300 to 1000 = 12 spare heads x 1000+ = 24 spare heads 6. Fire Department Connections x Inspect that breakaway caps are in place, not broken or missing x Inspect that couplings and threads are not damaged and rotate smoothly x Inspect that gaskets are not missing or deteriorated x Inspect that clapper valves moves freely and are not leaking x Inspect for visible or exterior obstructions (maintain 36” access) x Ensure that FDC connection is clearly identified. If FDC serves multiple buildings, correctly identify to include all buildings addresses 7. Pressure Reducing Valves x Verify valve is in open position x Inspect for leaks x Check condition of valves and hand wheels 8. Outlet Valves, Hose Connections x Verify that outlet caps are in place x Inspect hose connection threads for damage and rotate smoothly x Verify that valve hand wheel is secure and not missing x Verify hose connection is free from exterior obstructions (maintain 36” access) x Inspect for leaks 9. Outlet Valve Cabinet and Hose Storage Device x Verify that cabinet door opens freely x Verify that cabinet is correctly identified, label the cabinet if a fire extinguisher is inside     City Council 18 – 63 8/19/2025 City of Santa Ana IFB No. 25-047 Page 17 of 34 SCOPE OF WORK x Ensure that cabinet is free from exterior obstructions (maintain 36” access) x Inspect cabinet glazing for damage Annual Inspection and Testing of Fire Protection Systems Annual inspection and testing to include all Quarterly requirements. 1. Wet Sprinkler Systems and Standpipes 2. Water Flow Alarm Devices x Verify water flow devices are free of physical damage x Testing shall be accomplished by opening the inspector’s test valve x Alarms must report to the fire panel within 90 seconds of flow x Test in accordance with the manufacturer’s instructions x Note: Water flow devices include Water Motor Gongs, Pressure Switch, and Vane type 3. Main Drain at Each Riser x Test main drain x Record initial static pressure x Record residual pressure x Record restored static pressure 4. Control Valve – Position and Operation x Each valve shall be operated through its full range of motion x Test that all tamper switches must report to the fire panel x Verify that the signal does not restore at any valve position except the open position x PIVs shall be opened until spring or torsion is felt on the rod, indicating that the rod has not become detached from the valve x PIVs and OS&Ys shall be backed one-quarter turn from the fully open position to prevent jamming 5. Sprinklers x Inspect all exposed sprinklers for paint, corrosion, and leaking x Inspect all sprinklers for flow obstructions (i.e. light fixtures, exit signs, storage – 18” from ceiling) x Inspect all sprinklers for the proper spacing and location per NFPA 13 6. Hangers and Seismic Braces x Inspect from floor level x Inspect for looseness and damage x Concealed hangers and braces do not need to be checked     City Council 18 – 64 8/19/2025 City of Santa Ana IFB No. 25-047 Page 18 of 34 SCOPE OF WORK 7. Pre-Action Valve x The prime water level in pre-action systems shall be tested for compliance with the manufacturer’s recommendations x Low air pressure alarms shall be tested for compliance with the manufacturer’s recommendations x Valves shall be trip tested in accordance with the manufacturer’s recommendations 8. Pre-Action/Deluge Valves x During the annual trip test, the interior of the valves shall be cleaned thoroughly and parts repaired or replaced as necessary 9. Hose Connections x Flush all roof outlets 10. Hose and Nozzles x Inspect that fire hose is not damaged or mildewed x Inspect for current hydrostatic test dates or installation dates x Verify fire hose station is free from exterior obstructions (maintain 36” access) x Verify rack or reel rotates freely x Verify fire hose is properly racked x Verify fire hose nozzle is the correct type, functional, and not missing x Inspect nozzle gaskets are not missing or deteriorated Fire Mains 1. Hydrants x Fully open and flow water until all foreign material has cleared x Maintain flow for at least one minute x Record flow rate by use of a Pitot tube flow measurement x Exercise hydrant valves for proper operation 2. Backflow Preventer Assemblies x Inspect DCA & DCDA to ensure the OS&Y valves are in the open position x Verify valves are locked/supervised Fire Pumps 1. Control Valve – Position and Operation x All valves shall be operated through their full range of motion x Lubricate all OS&Y valve stems 2. Pump Operation x Test Pump System: Check pump shaft end play x Test Pump System: Check accuracy of pressure gauges and sensors x Test Pump System: Check pump coupling alignment     City Council 18 – 65 8/19/2025 City of Santa Ana IFB No. 25-047 Page 19 of 34 SCOPE OF WORK x Test pressure relief valve x Test circulation relieve valve x Record GPM, PSI, RPM, Volts and Amps with pump running at 65%, 100%, and 150% x Test manual crank start x Test on each bank of batteries separately 3. Pump Maintenance x Lubricate pump bearings x Lubricate coupling x Lubricate right-angle gear drive x Calibrate pressure switch settings x Grease motor bearings Maintenance Requests 1. Contractor must be equipped and licensed to perform system maintenance on fire alarm systems, monitoring systems, and related equipment. 2. All work requiring permits or agency notifications, must be handled by the Contractor, prior to the start of the job. 3. The service order must be signed by an authorized Building Maintenance/Park Maintenance employee before contractor leaves the work site in order to explain the completion or suspension of work. If no point of contact is present, please call Phil Neff at (714) 719-2526 or James Riker (714) 719-0067. If no point of contact is present for Park Maintenance, please call Jorge Acevedo at (714) 719-5199 or Eduardo Linares at (714) 647-3523. 4. All work must be authorized by Phil Neff, Facilities Maintenance Manager or a site point of contact before services begin. Clean-Up 1. Maintain the premises free from accumulation of waste materials or rubbish caused by the testing of the fire alarm systems. Carpeting shall be protected from damage and clean-up will be the responsibility of the Contractor. 2. The Contractor shall maintain the job in a clean and orderly fashion. Pick up and remove debris daily. If work under this Contract creates dusty, dirty or unsightly conditions in adjacent areas or occupied areas where work is being performed, the Contractor shall immediately clean up affected areas. Owner reserves the right to clean up affected areas if the Contractor fails to do so, and deduct the cost of the cleanup from the amount owed to the Contractor.     City Council 18 – 66 8/19/2025 City of Santa Ana IFB No. 25-047 Page 20 of 34 SCOPE OF WORK 3. Ceiling tiles shall be returned to the normal position and all damaged ceiling tiles shall be replaced at the conclusion of each workday. 4. At the completion of work each day, remove all surplus materials, tools, etc. and leave the premises clean to Owner’s standard of cleanliness. Reporting/Recordkeeping 1. Location Record Book: Within three (3) months after commencement of the contract, the Contractor shall prepare a book of all the locations being serviced. Two digital copies of the book shall be prepared with separate sections for each location/facility and include by account identification. One (1) copy shall be provided to the Facilities Section and one (1) copy will be maintained at the vendor’s office or appropriate location chosen by the approved Vendor. 2. At a minimum, the following information is to be included in the Record Book: x The location, contact person(s) name, and telephone and/or cell phone numbers; x A list and location of all equipment (panels, pads, alarms), including manufacturer, make, and model number; x Central Station profile information; x Central Station notification list; x A detailed zone description list; x Training instructions and explanation of any non-standard system operations; and x Free estimates for repairs and upgrades or replacements 3. Additionally, the Contractor shall update the Record Books annually or as serviced and allow the City to add/delete/update contact information. 4. Records and a complete database must be maintained by Contractor on testing and inspection schedules, maintenance, inspection reports, findings, and action taken, and supporting documents for each fire alarm system. These records and information must be available for further review upon City of Santa Ana’s request. 5. An electronic copy of the report must be received within 24 hours of the testing completion date. 6. Contractor shall also maintain electronic inspection reports, and the entire portfolio inventory of fire & fire safety equipment. 7. Submit a copy of the PASS/FAIL test results to the Facilities Maintenance Manager, Phil Neff, within 72 hours after each test is conducted. The PASS/FAIL test results are a summary of the overall results of each test. Submit the final test report demonstrating compliance within 14 calendar days of the date when all tests were     City Council 18 – 67 8/19/2025 City of Santa Ana IFB No. 25-047 Page 21 of 34 SCOPE OF WORK passed. The test report must include all the required records of all tests performed, test data, the location being tested, the equipment tested, the company performing the tests, a statement whether the system or component tested meets the required standards, and the name and signature of the person responsible for conducting the tests. 8. Contractor must report all system deficiencies within 24-hours to Phil Neff, Facilities Maintenance Manager, by e-mail: pneff@santa-ana.org or phone (714) 719- 2526. Performance Hours All work must be performed Monday through Thursday between the hours 7:00 a.m. and 5:00 p.m. unless otherwise specified. The City is closed for business on alternate Fridays of every month. In addition, routine maintenance, testing and inspection work must not be scheduled on the City’s recognized holidays as follows: New Year’s Day, Martin Luther King Jr., President’s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve and Christmas Day. Program Schedule 1. Contractor and Facilities Maintenance will coordinate a testing schedule, in the spirit of best management practices to advise City staff seven days in advance of work performed. 2. Contractor must strictly comply with the schedule once it has been reviewed and approved. If it is necessary to deviate from the schedule, the contractor must notify the Facilities Maintenance Manager, or a designee, a minimum of two (2) working days prior to the deviation. 3. Contractor must prepare and submit a revised schedule within five (5) working days after request. 4. The contractor must become familiar with the past testing schedule and will propose a schedule which will be subject to the review and approval of the Facilities Maintenance Manager. Any such proposal which concentrates the testing in the later period of the Contract will be rejected. 5. Individual tests will be scheduled for any new equipment as they are added. 6. The Contractor must not interfere with the normal activities of the facility during the test procedure without approval of the Facilities Maintenance Manager. The Contractor’s Equipment and Vehicles must not restrict the Normal flow in and out of     City Council 18 – 68 8/19/2025 City of Santa Ana IFB No. 25-047 Page 22 of 34 SCOPE OF WORK the City Facility. Parking in Santa Ana Civic Center is managed by Orange County Public Works, thus the City will not validate parking. Other Requirements 1. During the course of this agreement, additional facilities and systems locations may be added or deleted by the City. The Contractor shall add or delete monitoring services upon receipt of notification by the City. New system monitoring shall be quoted at same price of existing systems. 2. The Contractor will work with City’s Facility/Project Manager or designee for monitoring or other requirements that are needed during and after construction so that systems are tied in and working properly. 3. Upon completing the installation of new system components, every alarm signal must be tested to the Central Station, and a report shall be provided for each panel. Any new fire alarm panel installed must be an addressable panel set up with point monitoring. Zone monitoring is not acceptable for any fire alarm system. 4. All work shall be subject to the inspection and approval of the Facility Maintenance Manager or a designated representative at each facility, prior to acceptance and approval for payment. 5. The City requires maintenance of fire alarm and sprinkler systems that includes furnishing and delivering parts, supplies, and accessories for alerting systems and extinguishing systems as they apply. Additional miscellaneous hardware items such as pumps, plumbing, tanks, nozzles and monitoring systems may also be requested. 6. The City reserves the right to use alternate sources for completion of the work, to obtain competitive prices on any repair and to utilize information obtained under a multi-vendor contract relative to necessary materials and repairs as it deems appropriate. 7. Contractor shall be responsive to unplanned emergency or service requests of PWA Facilities Maintenance. 8. Facility Contacts: Phil Neff, Facilities Maintenance Manager, (714) 719-2526, and email pneff@santa-ana.org. James Riker, Supervisor, 714-719-0067, and email jriker@santa-ana.org. 9. Park Maintenance Contacts: Jorge Acevedo, Parks Superintendent at (714) 719- 5199, and email jacevedo@santa-ana.org. Eduardo Linares, Project Specialist, (714) 647-3523, and email elinares@santa-ana.org .     City Council 18 – 69 8/19/2025 City of Santa Ana IFB No. 25-047 Page 23 of 34 SCOPE OF WORK 10. Contractor shall furnish uniformed Technicians to service the Project and assist in creating a safe environment for the facilities and employees while servicing the buildings. Awarded contractors must complete all inspections. Hourly Billing Rates & Compensation Contractor will provide trained Technicians per the approved pricing outlined in this request for proposals, work performed during designated hours, as specified by the property’s designated property manager. Owner and Contractor may from time to time amend or modify via an executed blanket Purchase Order and or Addendum.     City Council 18 – 70 8/19/2025 CITY OF SANTA ANA - EXHIBIT II IFB NO. 25-047A FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES Page 1 of 2 FIRE PANEL LOCATION & INFORMATION LIST LOCATION: CABRILLO TENNIS CENTER ADDRESS: 800 Cabrillo Park Drive MANUFACTURER: SILENT KNIGHT, MODEL #5700 LOCATION: CITY HALL ADDRESS: 20 Civic Center Plaza (8 levels with a basement) MANUFACTURER: SIMPLEX, MODEL #4007 LOCATION: CITY HALL ROSS ANNEX ADDRESS: 24 Civic Center Plaza (4 levels with a basement) MANUFACTURER: NOTIFIER, MODEL #APP-200 MONITORING COMPANY: PYRO-COMM ACCT. #691402 LOCATION: CITY YARD ADDRESS: 220 Daisy Street (Yard facilities, inclusive) MANUFACTURER: SIMPLEX, MODEL #4007 LOCATION: EL SALVADOR CENTER ADDRESS: 1825 W. Civic Center Drive MANUFACTURER: HONEYWELL, MODEL #MS-9200UPLS MONITORING COMPANY: SAF SECURITY ACCT. #062603 LOCATION: JEROME CENTER ADDRESS: 726 S. Center Street MANUFACTURER: SILENT KNIGHT, MODEL #5808 MONITORING COMPANY: SAF SECURITY ACCT. #3072 LOCATION: LAWN BOWLING CENTER ADDRESS: 2615 Valencia St. N MANUFACTURER: POTTER, MODEL PFC SERIES LOCATION: MAIN LIBRARY ADDRESS: 26 Civic Center Plaza (2 levels with a basement) MANUFACTURER: SIMPLEX, MODEL #691851 MONITORING COMPANY: PYRO-COMM ACCT. #691851 LOCATION: NEWHOPE LIBRARY ADDRESS: 122 N. Newhope Street MANUFACTURER: FIRE LITE ALARMS MODEL # MS-5024 MONITORING COMPANY: PYRO-COMM ACCT. #691853     City Council 18 – 71 8/19/2025 Page 2 of 2 CITY OF SANTA ANA - EXHIBIT I, IFB NO. 25-$ FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES LOCATION: SALGADO CENTER ADDRESS: 706 N. Newhope Street MANUFACTURER: NOTIFIER LOCATION: SANTIAGO PARK NATURE CENTER ADDRESS: 600 E. Memory Lane MANUFACTURER: SILENT KNIGHT, MODEL #5700 LOCATION: SENIOR CITIZEN CENTER ADDRESS: 424 W. 3rd. Street MANUFACTURER: SIMPLEX, MODEL # 4007 MONITORING COMPANY: PYRO-COMM ACCT. #692297 LOCATION: SOUTHWEST SENIOR CENTER/CORBIN ADDRESS: 2201 W. McFadden Avenue / 2215 W. McFadden Avenue MANUFACTURER: SIMPLEX, MODEL #4007 MONITORING COMPANY: PYRO-COMM ACCT. #2612 LOCATION: TRAIN STATION/PARKING GARAGE ADDRESS: 1000 E. Santa Ana Boulevard MANUFACTURER: SIMPLEX, MODEL #4100U/AFP-100 MONITORING COMPANY: PYRO-COMM ACCT. #692351/692352 LOCATION: NAVIGATION CENTER ADDRESS: 1815 Carnegie Ave MANUFACTURER: EDWARDS UNITED TECHNOLOGIES MONITORING COMPANY: PYRO-COMM LOCATION: MEMORIAL PARK AQUATIC CENTER* ADDRESS: 2102 S Flower St MANUFACTURER: TBD *This location is currently under construction and is estimated to open in Spring 2027. The City reserves the right to add or delete facilities to this facility list as needed.     City Council 18 – 72 8/19/2025 EXHIBIT B     City Council 18 – 73 8/19/2025     City Council 18 – 74 8/19/2025 EXHIBIT C     City Council 18 – 75 8/19/2025 EXHIBIT , FEDERAL REGULATIONS a. Federal Regulations – Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 180, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. c. Audit Records – With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports – Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) – All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 – (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity – None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying – Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of     City Council 18 – 76 8/19/2025 Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity – Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. l. Copeland “Anti-Kickback” Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland “Anti-Kickback” Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. Davis-Bacon Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air     City Council 18 – 77 8/19/2025 Act (42 U.S.C. 7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as applicable. p. Energy and Conservation – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights – Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. s. Copyright – Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and City’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts – Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive     City Council 18 – 78 8/19/2025 consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. u. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.216. Recipient will comply with FEMA     City Council 18 – 79 8/19/2025 Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. v. Domestic Preferences for Procurements/Subcontracts – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.322. Recipient shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Recipient shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. (1) Recovered Materials Recipient shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price.     City Council 18 – 80 8/19/2025 Information about this requirement, along with the list of EPA-designated items, is available at EPA’s Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2) Domestic Preference for Procurements Recipient should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. w. Termination for Cause and Convenience – Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. x. Contractual/Legal Remedies for Breach of Contract – Should recipient fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and /or any other remedy available pursuant to the Agreement of the laws then in effect.     City Council 18 – 81 8/19/2025 Page 1 of 10 AGREEMENT WITH HCI SYSTEMS TO PROVIDE ON-CALL FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES THIS AGREEMENT is made and entered into on the 19th day of August, 2025 by and between HCI Systems, Inc., a California Corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. On March 13, 2025, the City issued Invitation for Bids (“IFB”) No. 25-047A, by which it sought qualified consultants to provide on-call fire alarm and sprinkler systems inspection, repair and maintenance services for the City’s Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in IFB 25-047A. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Consultant shall perform the services described in the scope of work that was included in IFB 25-047A, which is attached hereto as Exhibit A and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of four (4) consultants selected to provide services on an on-call basis under IFB 25-047A. The total compensation for these services provided by all such consultants selected under IFB 25-047A shall not exceed the shared aggregate amount of Eight Hundred and Eighty Thousand Dollars ($880,000) during the term of the Agreement, including any extension periods. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonable be expected by City.          (;+,%,7     City Council 18 – 82 8/19/2025 Page 2 of 10 3. TERM This Agreement shall commence on September 1, 2025 and end on August 31, 2028, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to one (1), two-year period upon a writing executed by the City Manager and the City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless form any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within              City Council 18 – 83 8/19/2025 Page 3 of 10 the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, which can be lower than $1,000,000. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for              City Council 18 – 84 8/19/2025 Page 4 of 10 losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Nadia Orozco, 20 Civic Center Plaza M-11, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.              City Council 18 – 85 8/19/2025 Page 5 of 10 Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall              City Council 18 – 86 8/19/2025 Page 6 of 10 be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make              City Council 18 – 87 8/19/2025 Page 7 of 10 full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of              City Council 18 – 88 8/19/2025 Page 8 of 10 termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City:              City Council 18 – 89 8/19/2025 Page 9 of 10 Clerk if the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 21. MISCELLANEOUS PROVISIONS a. The relevant Federal Regulations, which were included as an exhibit to IFB 25- 047A, are attached hereto as Exhibit C and incorporated herein. b. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. HCI Systems, Inc. Attention: Lauren Kandel 1219 E. Elm Street Ontario, CA 91761              City Council 18 – 90 8/19/2025 Page 10 of 10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Kyle Nellesen Assistant City Attorney RECOMMENDED FOR APPROVAL: Public Works Agency : leee NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNelelesen it tCit Att          &DUOD5REOHV &RQWUROOHU Rodolfo Rosas Digitally signed by Rodolfo Rosas Date: 2025.07.23 14:14:07 -07'00'     City Council 18 – 91 8/19/2025 EXHIBIT A              City Council 18 – 92 8/19/2025 City of Santa Ana IFB No. 25-047 Page 9 of 34 SCOPE OF WORK II. SCOPE OF WORK Contractor shall perform scope of work as set forth below and in accordance with ATTACHMENT A. A. GENERAL DESCRIPTION The City is soliciting competitive bids from qualified contractors for scheduled and as- needed Fire and Life Systems inspections, maintenance and repair for fire alarm systems, fire sprinklers, monitoring systems, related system devices, electrical and related equipment in a timely, cost-effective, and compliant manner per Attachment A. Fire alarm and sprinkler systems are located in various City-owned facilities throughout Santa Ana and are managed by the Public Works Agency (PWA) Facilities Maintenance team. The selected contractors will work directly with the Facilities Maintenance Manager or designee at City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. The purpose of this request is to established a City approved Fire Safety Contractor base with qualified fire system service providers for the City to utilize as needed for inspection, repair, and maintenance services of various fire alarm and sprinkler systems in City facilities. The successful contractor(s) will provide inspections, repairs, and maintenance services and will require their employees to be fire system qualified. Contractor will provide labor, supervision, materials, tools, equipment, and transportation required to inspect, maintain, and repair systems of the City’s fire alarm and sprinkler systems at various facilities as provided in Exhibit 1. The City reserves the right to add or delete facilities to the list when needed. Prompt, cost effective, and thorough service is highly necessary at these locations as continual and reliable fire systems operation is essential in the protection of life and property. The initial contract shall be for a one (1) year period with provisions for four (4) additional one-year renewal options. All pricing shall remain firm for the initial contract period. B. SPECIFICATIONS The intent of these Specifications is to describe the inspection process, repairs and maintenance requirements in general terms. Any detailed specifications will be provided and based on the particular requirements of the job, at the time the job is presented. The City will consider value-engineering suggestions from Contractor and may accept alternates recommended if they provide equal or better functionality, durability, and cost effectiveness. The City in its sole discretion may require specific manufacturers and model numbers for any given job. The following is a partial list of items or issues that may need attention: -Alarm sensors not calibrated              City Council 18 – 93 8/19/2025 City of Santa Ana IFB No. 25-047 Page 10 of 34 SCOPE OF WORK -Faulty detector -Faulty wiring -Multiple false alarms -Inconsistent signals -Outdated/malfunctioning equipment Overview 1. The scope of this agreement is to provide the City of Santa Ana PWA Facilities Maintenance with the following services upon request or on an as needed basis: fire alarm system inspection, fire sprinkler system inspection, repairs and or maintenance services in a timely, cost-effective, compliant manner. These services must include, but are not limited to: automatic sprinkler tests, hose station inspections, fire pump testing, and fire alarm system tests, including California Fire Code Standards and other federal and state standards at the locations specified on Exhibit 1. Fire alarm and sprinkler systems are located throughout the City and are owned and operated by the City. 2. Contractor must coordinate all tests with local, regional, state and/or federal enforcement agencies, and conveyance contractor when applicable, and provide maintenance and repair services that conform to all current applicable local, state and national codes and regulations, including, but not limited to: x Uniform/International Fire Code Standards x California Fire Code Standards x National Electrical Code x California Code of Regulations, Title 19 and 24 (if applicable) x National Fire Protection Agency Code 3. The Contractor’s proposal, and its pricing, will include per hour labor, transportation to site, materials and supplies, training, taxes, permits, fees and reports to meet the specifications contained herein. 4. The City owns various types of existing fire alarms systems, some with remote sensors capable of sending and receiving alarm activity to and from annunciation and supervised systems. System types include but not limited to: Simplex, Radionlx, Silent Knight, Notifier, Pyrotronics, Redhawk and other manufacturers with California State Fire Marshal equipment listings. Equipment includes enunciator, smoke and heat detectors, manual initiating devices, flow switch, audible and visual devices, supervisory devices, automatic dialers/communicators, etc. General Requirements              City Council 18 – 94 8/19/2025 City of Santa Ana IFB No. 25-047 Page 11 of 34 SCOPE OF WORK 1. All testing and repairs performed on City fire and safety systems; associated piping, monitoring systems, or extinguishing systems must be performed in compliance to local, state and/or federal regulations. Contractor must conduct operations in accordance to policies, rules and regulations of the local, regional, state and/or federal enforcement agencies. 2. Tests of systems or devices regulated herein must be conducted at least annually for fire alarm systems, every five (5) years for fire sprinklers, and every six (6) months for hood suppression systems, fire pump testing as required, or when an inspection indicates that there is reason to believe that the system or device would fail to operate properly in an emergency. 3. All maintenance performed on fire alarm and sprinkler systems, associated piping, monitoring systems, or dispensing systems must be performed in compliance to local, state and/or federal regulations. Contractor must conduct operations in accordance to policies, rules and regulations of the regional, state and/or federal enforcement agencies. 4. City approved Fire Life Systems Contractors shall provide qualified technician(s) with the appropriate and required licenses and certifications. Please submit copies of licenses along with your labor per hour submittal. 5. Technicians assigned to work on City equipment must follow all service, repair, maintenance installation requirements of Title 19 and 24 of the California Code of Regulations, any applicable referenced NFPA Standards, and manufacturer’s recommendations for devices. 6. PWA Facilities Maintenance requires 48-hour facility notification to schedule all testing and maintenance, unless a schedule is approved in advance. Annual testing and routine maintenance must be scheduled through the appropriate regulatory agencies. 7. PWA Facilities Maintenance Manager or designee must be notified at least three (3) working days in advance of the performance of required tests to allow a representative to witness the test as required. Staff will coordinate site access and provide approval to Contractor. 8. Contractor is to check in with each Facilities Maintenance Manager or designee. 9. At the conclusion of each test, the Facilities Maintenance Manager or designee shall be notified of fire-protection equipment that was determined to be inoperative, and what measures taken. 10. If necessary, Contractor to put system on test by notifying central station at start and completion of inspection, and advise Facilities Maintenance Manager or designee.              City Council 18 – 95 8/19/2025 City of Santa Ana IFB No. 25-047 Page 12 of 34 SCOPE OF WORK 11. Contractor is to provide digital schedule of inspections quarterly. If for any reason schedule is modified, Contractor will notify Owner of modification at least 48 hours prior to change. 12. The service order must be signed by an authorized Building Maintenance/Park Maintenance employee before contractor leaves the work site in order to explain the completion or suspension of work. If no point of contact is present for Building Maintenance, please call Phil Neff at (714) 719-2526 or James Riker (714) 719-0067. If no point of contact is present for Park Maintenance, please call Jorge Acevedo at (714) 719-5199 or Eduardo Linares at (714) 647-3523. 13. When the fire-protection equipment is operative, the owner or the owner’s agent shall certify its condition to the PWA Facilities Maintenance team in writing. 14. Contractor must provide all necessary materials for proper separation, containerization, handling, treatment, storage, transport and disposal of materials collected, including all safety and safety testing equipment. 15. Contractor must provide all other materials, not specifically described but required for any requested work performed. 16. All equipment used in the performance of the service, repair, maintenance and installation of Fire Alarm and Sprinkler Systems must be listed by the California State Fire Marshal office. 17. Contractor must protect the site and all adjacent areas from damage due to its operations and job performance. If Contractor is negligent or lacks performance, then Contractor will pay all costs associated with mitigation of any damage or loss from work done. Inspection and Test Procedures for Automatic Sprinkler System 1. Building Maintenance and Park Maintenance staff must be notified before supervised systems are tested. 2. Inspect 100% of all Fire Sprinkler Systems every five (5) years to include, but not be limited to the following: x Post Indicators Valve x Water Flow Devices x Tamper Devices x Control Valve Devices x Pressure Devices              City Council 18 – 96 8/19/2025 City of Santa Ana IFB No. 25-047 Page 13 of 34 SCOPE OF WORK x Sprinkler Heads x Piping x Bracing 3. Test 100% of all Fire Sprinkler Systems every five (5) years to include, but not be limited to the following: x Water Flow Devices x Tamper Devices x Pressure Devices x Sprinkler Heads x Piping x Control Valve Devices x Kitchen Hood Suppression Systems 4. Inlet connections shall be back-flowed from the check valve to the inlet by disassembling the check valve or blocking the check valve open so that water will back-flow out of the fire department inlet connections. 5. Fire department inlet connections and outlets shall be equipped with approved plugs or caps. 6. For wet system alarm testing only, the inspector’s test valve shall be opened to test the alarm bell response. When fully opened, the response shall occur within five minutes. When conducting such a test on a dry-pipe, pre-action or deluge system, use the alarm test line. 7. An approved test gage shall be connected at the test gage opening to test the reliability of the existing gages. 8. Control valves shall be closed and reopened to assure their ability to operate. 9. Pressures shall be observed with the main drain valve closed, and wide open for flow testing. Upon closing the main drain valve, an observation shall be made to determine how quickly pressure is restored to indicate if there are closed valves or obstructions in water supply lines. 10. Dry-pipe, pre-action and deluge systems shall be trip tested annually in accordance with nationally recognized standards. Hose Station Inspection 1. Inlet connections shall be back-flowed so that water will back-flow out of the fire department inlet connections.              City Council 18 – 97 8/19/2025 City of Santa Ana IFB No. 25-047 Page 14 of 34 SCOPE OF WORK 2. The full length of fire hose sections shall be examined for mildew, cuts, abrasions and other deterioration. The hose shall be replaced with listed lined hose as needed. Hose couplings, gaskets and nozzle shall be checked for damage and obstructions. Smoke Detector Inspection Clean all smoke and/or duct detectors once a year. Follow the manufacturer’s instructions in cleaning and testing smoke and/or duct detectors. Cleaning shall involve the use of vacuuming and a chemical/wash cleaning for each detector. Fire Alarm Testing 1. Fire alarm system testing shall be completed in accordance with the requirements of the State Fire Marshal – CCR/Title-19, NFPA, Authorities Having Jurisdiction, Local Building Codes, and Manufacturer’s recommendations, and other nationally recognized standards. The contractor is responsible for making Owner aware of any new codes or revisions to existing codes. 2. Test and inspect 100% of all fire alarm system components each calendar year to include, but not limited to, the following: x Fire Alarm Control Panel x Smoke and Duct Detectors x Smoke/Fire Dampers x Heat Detectors x Manual Pull Stations x Audible Devices x Visual Devices x HVAC and Smoke Systems x Battery Backup x Annunciators x Notification appliance devices (bells, horns, speakers, strobes, etc.) x Dialers x Independent Power Supplies x Tamper Switches x Water Flow Switches x Post Indicator Valves x Monitor Modules x Control Modules x Relays x Activation of smoke evacuation and/or stairwell pressurization fans x Firefighter phones and phone jacks x Fire doors for proper deployment and drop rate x Magnetic door holders and stairwell door locks for proper releasing              City Council 18 – 98 8/19/2025 City of Santa Ana IFB No. 25-047 Page 15 of 34 SCOPE OF WORK x Electrical wiring for grounds and shorts x Fire Pumps 3. As required, at the end of the testing, a certification for the system and tagging of the system must be provided if no deficiencies are found. 4. A material list and labor cost estimate must be provided to PWA Facilities Maintenance Section for the repairs as a requirement for certification of the system. 5. A list of system deficiencies and estimated repair costs must be provided for all other repairs to the system. Fire Alarm System Inspection 1. Each system inspection shall include test of circuitry for continuity, adequate insulation and of components for proper functioning condition. Contractor will complete the inspection at the referenced locations in Exhibit 1. 2. Title 19 Quarterly Automatic Fire Sprinkler Systems Inspections as needed. The scope of work performed during a quarterly inspection is in compliance with the State Fire Marshall’s requirements set forth in Title 19, Article 4, Section 804. Contractor will complete these inspections at the locations listed in Exhibit 1. 3. Annual Fire Pump Inspection: Contractor will perform the annual flow test of the pump assembly to determine its ability to continue to attain satisfactory performance at shutoff, rated flow, and peak loads. Annual flow tests allow for year by year comparisons of pump performance. Contractor will complete this inspection at the following locations: x Ross Annex x Parking Structure 3rd St. x Corporate Yard x Santa Ana PD Quarterly Inspection and Testing of Fire Protection Systems 1. Wet Sprinkler Systems and Standpipes x Inspect Control Valves x Inspect all PIV, OS&Y or butterfly valves for visible exterior leaks x Verify all valves are free from exterior obstructions (maintain 36” access) x Verify all control valves have identifying signs x Verify all control valves are secured and/or supervised in an OPEN position 2. Gauges (Wet Pipe Systems) x Inspect for damage              City Council 18 – 99 8/19/2025 City of Santa Ana IFB No. 25-047 Page 16 of 34 SCOPE OF WORK x Verify all valves to gauge are in open position x Record System and supply pressure 3. Hydraulic Nameplate x Verify hydraulic nameplate is legible and securely attached to sprinkler riser 4. Risers, Pipe, and Fittings x Inspect that piping and fittings are not damaged, leaking, or corroded x Verify that riser is free from exterior obstructions (maintain 36” access) x Inspect that all bracing is secured and not damaged 5. Spare Sprinklers x Verify that a stock of extra sprinkler heads and head wrench (specific to the building) in spare head boxes are present x 300 heads = 6 spare heads x 300 to 1000 = 12 spare heads x 1000+ = 24 spare heads 6. Fire Department Connections x Inspect that breakaway caps are in place, not broken or missing x Inspect that couplings and threads are not damaged and rotate smoothly x Inspect that gaskets are not missing or deteriorated x Inspect that clapper valves moves freely and are not leaking x Inspect for visible or exterior obstructions (maintain 36” access) x Ensure that FDC connection is clearly identified. If FDC serves multiple buildings, correctly identify to include all buildings addresses 7. Pressure Reducing Valves x Verify valve is in open position x Inspect for leaks x Check condition of valves and hand wheels 8. Outlet Valves, Hose Connections x Verify that outlet caps are in place x Inspect hose connection threads for damage and rotate smoothly x Verify that valve hand wheel is secure and not missing x Verify hose connection is free from exterior obstructions (maintain 36” access) x Inspect for leaks 9. Outlet Valve Cabinet and Hose Storage Device x Verify that cabinet door opens freely x Verify that cabinet is correctly identified, label the cabinet if a fire extinguisher is inside              City Council 18 – 100 8/19/2025 City of Santa Ana IFB No. 25-047 Page 17 of 34 SCOPE OF WORK x Ensure that cabinet is free from exterior obstructions (maintain 36” access) x Inspect cabinet glazing for damage Annual Inspection and Testing of Fire Protection Systems Annual inspection and testing to include all Quarterly requirements. 1. Wet Sprinkler Systems and Standpipes 2. Water Flow Alarm Devices x Verify water flow devices are free of physical damage x Testing shall be accomplished by opening the inspector’s test valve x Alarms must report to the fire panel within 90 seconds of flow x Test in accordance with the manufacturer’s instructions x Note: Water flow devices include Water Motor Gongs, Pressure Switch, and Vane type 3. Main Drain at Each Riser x Test main drain x Record initial static pressure x Record residual pressure x Record restored static pressure 4. Control Valve – Position and Operation x Each valve shall be operated through its full range of motion x Test that all tamper switches must report to the fire panel x Verify that the signal does not restore at any valve position except the open position x PIVs shall be opened until spring or torsion is felt on the rod, indicating that the rod has not become detached from the valve x PIVs and OS&Ys shall be backed one-quarter turn from the fully open position to prevent jamming 5. Sprinklers x Inspect all exposed sprinklers for paint, corrosion, and leaking x Inspect all sprinklers for flow obstructions (i.e. light fixtures, exit signs, storage – 18” from ceiling) x Inspect all sprinklers for the proper spacing and location per NFPA 13 6. Hangers and Seismic Braces x Inspect from floor level x Inspect for looseness and damage x Concealed hangers and braces do not need to be checked              City Council 18 – 101 8/19/2025 City of Santa Ana IFB No. 25-047 Page 18 of 34 SCOPE OF WORK 7. Pre-Action Valve x The prime water level in pre-action systems shall be tested for compliance with the manufacturer’s recommendations x Low air pressure alarms shall be tested for compliance with the manufacturer’s recommendations x Valves shall be trip tested in accordance with the manufacturer’s recommendations 8. Pre-Action/Deluge Valves x During the annual trip test, the interior of the valves shall be cleaned thoroughly and parts repaired or replaced as necessary 9. Hose Connections x Flush all roof outlets 10. Hose and Nozzles x Inspect that fire hose is not damaged or mildewed x Inspect for current hydrostatic test dates or installation dates x Verify fire hose station is free from exterior obstructions (maintain 36” access) x Verify rack or reel rotates freely x Verify fire hose is properly racked x Verify fire hose nozzle is the correct type, functional, and not missing x Inspect nozzle gaskets are not missing or deteriorated Fire Mains 1. Hydrants x Fully open and flow water until all foreign material has cleared x Maintain flow for at least one minute x Record flow rate by use of a Pitot tube flow measurement x Exercise hydrant valves for proper operation 2. Backflow Preventer Assemblies x Inspect DCA & DCDA to ensure the OS&Y valves are in the open position x Verify valves are locked/supervised Fire Pumps 1. Control Valve – Position and Operation x All valves shall be operated through their full range of motion x Lubricate all OS&Y valve stems 2. Pump Operation x Test Pump System: Check pump shaft end play x Test Pump System: Check accuracy of pressure gauges and sensors x Test Pump System: Check pump coupling alignment              City Council 18 – 102 8/19/2025 City of Santa Ana IFB No. 25-047 Page 19 of 34 SCOPE OF WORK x Test pressure relief valve x Test circulation relieve valve x Record GPM, PSI, RPM, Volts and Amps with pump running at 65%, 100%, and 150% x Test manual crank start x Test on each bank of batteries separately 3. Pump Maintenance x Lubricate pump bearings x Lubricate coupling x Lubricate right-angle gear drive x Calibrate pressure switch settings x Grease motor bearings Maintenance Requests 1. Contractor must be equipped and licensed to perform system maintenance on fire alarm systems, monitoring systems, and related equipment. 2. All work requiring permits or agency notifications, must be handled by the Contractor, prior to the start of the job. 3. The service order must be signed by an authorized Building Maintenance/Park Maintenance employee before contractor leaves the work site in order to explain the completion or suspension of work. If no point of contact is present, please call Phil Neff at (714) 719-2526 or James Riker (714) 719-0067. If no point of contact is present for Park Maintenance, please call Jorge Acevedo at (714) 719-5199 or Eduardo Linares at (714) 647-3523. 4. All work must be authorized by Phil Neff, Facilities Maintenance Manager or a site point of contact before services begin. Clean-Up 1. Maintain the premises free from accumulation of waste materials or rubbish caused by the testing of the fire alarm systems. Carpeting shall be protected from damage and clean-up will be the responsibility of the Contractor. 2. The Contractor shall maintain the job in a clean and orderly fashion. Pick up and remove debris daily. If work under this Contract creates dusty, dirty or unsightly conditions in adjacent areas or occupied areas where work is being performed, the Contractor shall immediately clean up affected areas. Owner reserves the right to clean up affected areas if the Contractor fails to do so, and deduct the cost of the cleanup from the amount owed to the Contractor.              City Council 18 – 103 8/19/2025 City of Santa Ana IFB No. 25-047 Page 20 of 34 SCOPE OF WORK 3. Ceiling tiles shall be returned to the normal position and all damaged ceiling tiles shall be replaced at the conclusion of each workday. 4. At the completion of work each day, remove all surplus materials, tools, etc. and leave the premises clean to Owner’s standard of cleanliness. Reporting/Recordkeeping 1. Location Record Book: Within three (3) months after commencement of the contract, the Contractor shall prepare a book of all the locations being serviced. Two digital copies of the book shall be prepared with separate sections for each location/facility and include by account identification. One (1) copy shall be provided to the Facilities Section and one (1) copy will be maintained at the vendor’s office or appropriate location chosen by the approved Vendor. 2. At a minimum, the following information is to be included in the Record Book: x The location, contact person(s) name, and telephone and/or cell phone numbers; x A list and location of all equipment (panels, pads, alarms), including manufacturer, make, and model number; x Central Station profile information; x Central Station notification list; x A detailed zone description list; x Training instructions and explanation of any non-standard system operations; and x Free estimates for repairs and upgrades or replacements 3. Additionally, the Contractor shall update the Record Books annually or as serviced and allow the City to add/delete/update contact information. 4. Records and a complete database must be maintained by Contractor on testing and inspection schedules, maintenance, inspection reports, findings, and action taken, and supporting documents for each fire alarm system. These records and information must be available for further review upon City of Santa Ana’s request. 5. An electronic copy of the report must be received within 24 hours of the testing completion date. 6. Contractor shall also maintain electronic inspection reports, and the entire portfolio inventory of fire & fire safety equipment. 7. Submit a copy of the PASS/FAIL test results to the Facilities Maintenance Manager, Phil Neff, within 72 hours after each test is conducted. The PASS/FAIL test results are a summary of the overall results of each test. Submit the final test report demonstrating compliance within 14 calendar days of the date when all tests were              City Council 18 – 104 8/19/2025 City of Santa Ana IFB No. 25-047 Page 21 of 34 SCOPE OF WORK passed. The test report must include all the required records of all tests performed, test data, the location being tested, the equipment tested, the company performing the tests, a statement whether the system or component tested meets the required standards, and the name and signature of the person responsible for conducting the tests. 8. Contractor must report all system deficiencies within 24-hours to Phil Neff, Facilities Maintenance Manager, by e-mail: pneff@santa-ana.org or phone (714) 719- 2526. Performance Hours All work must be performed Monday through Thursday between the hours 7:00 a.m. and 5:00 p.m. unless otherwise specified. The City is closed for business on alternate Fridays of every month. In addition, routine maintenance, testing and inspection work must not be scheduled on the City’s recognized holidays as follows: New Year’s Day, Martin Luther King Jr., President’s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve and Christmas Day. Program Schedule 1. Contractor and Facilities Maintenance will coordinate a testing schedule, in the spirit of best management practices to advise City staff seven days in advance of work performed. 2. Contractor must strictly comply with the schedule once it has been reviewed and approved. If it is necessary to deviate from the schedule, the contractor must notify the Facilities Maintenance Manager, or a designee, a minimum of two (2) working days prior to the deviation. 3. Contractor must prepare and submit a revised schedule within five (5) working days after request. 4. The contractor must become familiar with the past testing schedule and will propose a schedule which will be subject to the review and approval of the Facilities Maintenance Manager. Any such proposal which concentrates the testing in the later period of the Contract will be rejected. 5. Individual tests will be scheduled for any new equipment as they are added. 6. The Contractor must not interfere with the normal activities of the facility during the test procedure without approval of the Facilities Maintenance Manager. The Contractor’s Equipment and Vehicles must not restrict the Normal flow in and out of              City Council 18 – 105 8/19/2025 City of Santa Ana IFB No. 25-047 Page 22 of 34 SCOPE OF WORK the City Facility. Parking in Santa Ana Civic Center is managed by Orange County Public Works, thus the City will not validate parking. Other Requirements 1. During the course of this agreement, additional facilities and systems locations may be added or deleted by the City. The Contractor shall add or delete monitoring services upon receipt of notification by the City. New system monitoring shall be quoted at same price of existing systems. 2. The Contractor will work with City’s Facility/Project Manager or designee for monitoring or other requirements that are needed during and after construction so that systems are tied in and working properly. 3. Upon completing the installation of new system components, every alarm signal must be tested to the Central Station, and a report shall be provided for each panel. Any new fire alarm panel installed must be an addressable panel set up with point monitoring. Zone monitoring is not acceptable for any fire alarm system. 4. All work shall be subject to the inspection and approval of the Facility Maintenance Manager or a designated representative at each facility, prior to acceptance and approval for payment. 5. The City requires maintenance of fire alarm and sprinkler systems that includes furnishing and delivering parts, supplies, and accessories for alerting systems and extinguishing systems as they apply. Additional miscellaneous hardware items such as pumps, plumbing, tanks, nozzles and monitoring systems may also be requested. 6. The City reserves the right to use alternate sources for completion of the work, to obtain competitive prices on any repair and to utilize information obtained under a multi-vendor contract relative to necessary materials and repairs as it deems appropriate. 7. Contractor shall be responsive to unplanned emergency or service requests of PWA Facilities Maintenance. 8. Facility Contacts: Phil Neff, Facilities Maintenance Manager, (714) 719-2526, and email pneff@santa-ana.org. James Riker, Supervisor, 714-719-0067, and email jriker@santa-ana.org. 9. Park Maintenance Contacts: Jorge Acevedo, Parks Superintendent at (714) 719- 5199, and email jacevedo@santa-ana.org. Eduardo Linares, Project Specialist, (714) 647-3523, and email elinares@santa-ana.org .              City Council 18 – 106 8/19/2025 City of Santa Ana IFB No. 25-047 Page 23 of 34 SCOPE OF WORK 10. Contractor shall furnish uniformed Technicians to service the Project and assist in creating a safe environment for the facilities and employees while servicing the buildings. Awarded contractors must complete all inspections. Hourly Billing Rates & Compensation Contractor will provide trained Technicians per the approved pricing outlined in this request for proposals, work performed during designated hours, as specified by the property’s designated property manager. Owner and Contractor may from time to time amend or modify via an executed blanket Purchase Order and or Addendum.              City Council 18 – 107 8/19/2025 CITY OF SANTA ANA - EXHIBIT II IFB NO. 25-047A FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES Page 1 of 2 FIRE PANEL LOCATION & INFORMATION LIST LOCATION: CABRILLO TENNIS CENTER ADDRESS: 800 Cabrillo Park Drive MANUFACTURER: SILENT KNIGHT, MODEL #5700 LOCATION: CITY HALL ADDRESS: 20 Civic Center Plaza (8 levels with a basement) MANUFACTURER: SIMPLEX, MODEL #4007 LOCATION: CITY HALL ROSS ANNEX ADDRESS: 24 Civic Center Plaza (4 levels with a basement) MANUFACTURER: NOTIFIER, MODEL #APP-200 MONITORING COMPANY: PYRO-COMM ACCT. #691402 LOCATION: CITY YARD ADDRESS: 220 Daisy Street (Yard facilities, inclusive) MANUFACTURER: SIMPLEX, MODEL #4007 LOCATION: EL SALVADOR CENTER ADDRESS: 1825 W. Civic Center Drive MANUFACTURER: HONEYWELL, MODEL #MS-9200UPLS MONITORING COMPANY: SAF SECURITY ACCT. #062603 LOCATION: JEROME CENTER ADDRESS: 726 S. Center Street MANUFACTURER: SILENT KNIGHT, MODEL #5808 MONITORING COMPANY: SAF SECURITY ACCT. #3072 LOCATION: LAWN BOWLING CENTER ADDRESS: 2615 Valencia St. N MANUFACTURER: POTTER, MODEL PFC SERIES LOCATION: MAIN LIBRARY ADDRESS: 26 Civic Center Plaza (2 levels with a basement) MANUFACTURER: SIMPLEX, MODEL #691851 MONITORING COMPANY: PYRO-COMM ACCT. #691851 LOCATION: NEWHOPE LIBRARY ADDRESS: 122 N. Newhope Street MANUFACTURER: FIRE LITE ALARMS MODEL # MS-5024 MONITORING COMPANY: PYRO-COMM ACCT. #691853              City Council 18 – 108 8/19/2025 Page 2 of 2 CITY OF SANTA ANA - EXHIBIT I, IFB NO. 25-$ FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES LOCATION: SALGADO CENTER ADDRESS: 706 N. Newhope Street MANUFACTURER: NOTIFIER LOCATION: SANTIAGO PARK NATURE CENTER ADDRESS: 600 E. Memory Lane MANUFACTURER: SILENT KNIGHT, MODEL #5700 LOCATION: SENIOR CITIZEN CENTER ADDRESS: 424 W. 3rd. Street MANUFACTURER: SIMPLEX, MODEL # 4007 MONITORING COMPANY: PYRO-COMM ACCT. #692297 LOCATION: SOUTHWEST SENIOR CENTER/CORBIN ADDRESS: 2201 W. McFadden Avenue / 2215 W. McFadden Avenue MANUFACTURER: SIMPLEX, MODEL #4007 MONITORING COMPANY: PYRO-COMM ACCT. #2612 LOCATION: TRAIN STATION/PARKING GARAGE ADDRESS: 1000 E. Santa Ana Boulevard MANUFACTURER: SIMPLEX, MODEL #4100U/AFP-100 MONITORING COMPANY: PYRO-COMM ACCT. #692351/692352 LOCATION: NAVIGATION CENTER ADDRESS: 1815 Carnegie Ave MANUFACTURER: EDWARDS UNITED TECHNOLOGIES MONITORING COMPANY: PYRO-COMM LOCATION: MEMORIAL PARK AQUATIC CENTER* ADDRESS: 2102 S Flower St MANUFACTURER: TBD *This location is currently under construction and is estimated to open in Spring 2027. The City reserves the right to add or delete facilities to this facility list as needed.              City Council 18 – 109 8/19/2025 EXHIBIT B              City Council 18 – 110 8/19/2025 City of Santa Ana IFB No. 25-047 Pageof ATTACHMENT A BIDDER’S PROPOSAL FORM The undersigned declares that they have carefully examined the specifications, have read the accompanying instructions to bidders, and hereby propose to provide the specified items and/or services, in accordance with City needs and/or fund availability and the specifications provided herein. Indicate unit price for each line item. Total quotation is to be firm offer for no less than ninety (90) days and will be regarded by the City as bidder's best and final offer. Quantities listed are for bid comparison only and are subject to change. The City reserves the right to increase or decrease quantities based on current needs. Pricing must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, insurance, business expenses, incidental supplies, mileage, fuel/fuel surcharges, and any other miscellaneous charges NOTE: THIS PROJECT IS A PUBLIC WORK AND IS SUBJECT TO PREVAILING WAGES . BID ITEM QUANTITIES ARE ESTIMATED AND PROVIDED FOR THE PURPOSE OF CALCULATING COMPETITIVE BIDS. BID ITEM QUANTITIES MAY VARY FROM THE FINAL FIELD QUANTITITES AND ARE NOT GUARANTEED. PRICING SHALL ALSO BE ENTERED IN PLANETBIDS. ALL REQUIRED FORMS MUST BE COMPLETED AND UPLOADED WITH E-BIDS. No. DESCRIPTION HOURLY RATE 1 Fire Alarm System Inspection, Testing and Maintenance $ 2 Automatic Sprinkler Inspection, Testing and Maintenance $ 3 Smoke Detector Inspection, Testing, and Maintenance $ 4 Kitchen Hood Suppression Systems Inspection, Testing, and Maintenance $ 5 Maintenance Requests on fire alarm systems, monitoring systems, sprinklers, hood suppression systems $ 6 Repair Requests on fire alarm systems, monitoring systems, sprinklers, hood suppression systems $ 7 After Hours Labor Rate $ BASE BID TOTAL $_____________ FA/SPK 6% escalation on labor rates every year 262.00/300.00 220.00/234.00 220.00/234.00 151.00 151.00 151.00 151.00                        City Council 18 – 111 8/19/2025 EXHIBIT C              City Council 18 – 112 8/19/2025 EXHIBIT , FEDERAL REGULATIONS a. Federal Regulations – Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 180, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. c. Audit Records – With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports – Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) – All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 – (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity – None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying – Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of              City Council 18 – 113 8/19/2025 Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity – Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. l. Copeland “Anti-Kickback” Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland “Anti-Kickback” Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. Davis-Bacon Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air              City Council 18 – 114 8/19/2025 Act (42 U.S.C. 7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as applicable. p. Energy and Conservation – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights – Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. s. Copyright – Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and City’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts – Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive              City Council 18 – 115 8/19/2025 consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. u. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.216. Recipient will comply with FEMA              City Council 18 – 116 8/19/2025 Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. v. Domestic Preferences for Procurements/Subcontracts – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.322. Recipient shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Recipient shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. (1) Recovered Materials Recipient shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price.              City Council 18 – 117 8/19/2025 Information about this requirement, along with the list of EPA-designated items, is available at EPA’s Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2) Domestic Preference for Procurements Recipient should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. w. Termination for Cause and Convenience – Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. x. Contractual/Legal Remedies for Breach of Contract – Should recipient fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and /or any other remedy available pursuant to the Agreement of the laws then in effect.              City Council 18 – 118 8/19/2025 Page 1 of 10 AGREEMENT WITH CAL BUILDING SYSTEMS TO PROVIDE ON-CALL FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES THIS AGREEMENT is made and entered into on the 19th day of August, 2025 by and between Cal Building Systems, Inc., a California Corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. On March 13, 2025, the City issued Invitation for Bids (“IFB”) No. 25-047A, by which it sought qualified consultants to provide on-call fire alarm and sprinkler systems inspection, repair and maintenance services for the City’s Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in IFB 25-047A. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on-call basis, and at the City’s sole discretion, Consultant shall perform the services described in the scope of work that was included in IFB 25-047A, which is attached hereto as Exhibit A and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of four (4) consultants selected to provide services on an on-call basis under IFB 25-047A. The total compensation for these services provided by all such consultants selected under IFB 25-047A shall not exceed the shared aggregate amount of Eight Hundred and Eighty Thousand Dollars ($880,000) during the term of the Agreement, including any extension periods. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance (;+,%,7     City Council 18 – 119 8/19/2025 Page 2 of 10 set forth in the Recitals which may reasonable be expected by City. 3. TERM This Agreement shall commence on September 1, 2025 and end on August 31, 2028, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to one (1), two-year period upon a writing executed by the City Manager and the City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless form any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in     City Council 18 – 120 8/19/2025 Page 3 of 10 any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require any subcontractors to obtain and maintain insurance as described below for the entire Term of this Agreement against claims for injuries to persons or damage to property which may arise from or in connection with services, products and materials supplied to City. Total cost of such insurance shall be borne by Consultant. MINIMUM SCOPE AND LIMIT OF INSURANCE 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. Required policy limits can be met with primary and umbrella/excess insurance policies. 2. Automobile Liability: Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with limits no less than $1,000,000 combined single limits. In the event Consultant does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance, which can be lower than $1,000,000. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, policy or employee, for bodily injury or disease. Coverage is not required if Consultant has no employees and signs request to waive such insurance. If Consultant maintains broader coverage and/or higher limits than the minimum requirements for each line of coverage shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The above required insurance policies are to contain or be endorsed to contain the following provisions: 1. City, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds, under Consultant’s CGL, Professional Liability, and Automobile Liability policies, with respect to any liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. Consultant’s Insurance company(ies) agrees to waive all rights of subrogation against     City Council 18 – 121 8/19/2025 Page 4 of 10 City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Consultant under this Agreement. 3. For any claims related to this contract, Consultant’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. A severability of interest provision must apply for all the additional insureds, ensuring that Consultant’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Insurance policies required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment of premium. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Nadia Orozco, 20 Civic Center Plaza M-11, Santa Ana, CA 92701. The name and location of project must be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Consultant shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Consultant’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work.     City Council 18 – 122 8/19/2025 Page 5 of 10 Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from     City Council 18 – 123 8/19/2025 Page 6 of 10 the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE a. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council Member, or any appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the City shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Consultant or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Consultant must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Consultant warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Consultant hereafter becomes aware of any facts that     City Council 18 – 124 8/19/2025 Page 7 of 10 might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the City. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Consultant covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by City funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION     City Council 18 – 125 8/19/2025 Page 8 of 10 This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City:     City Council 18 – 126 8/19/2025 Page 9 of 10 Clerk if the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 To Consultant: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 21. MISCELLANEOUS PROVISIONS a. The relevant Federal Regulations, which were included as an exhibit to IFB 25- 047A, are attached hereto as Exhibit C and incorporated herein. b. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. Cal Building Systems, Inc. Attention: Rebecca Morales 3900 Prospect Ave., Unit B Yorba Linda, CA 92886     City Council 18 – 127 8/19/2025 Rodolfo Rosas Digitally signed by Rodolfo Rosas Date: 2025.07.23 14:13:11 -07'00'     City Council 18 – 128 8/19/2025 EXHIBIT A     City Council 18 – 129 8/19/2025 City of Santa Ana IFB No. 25-047 Page 9 of 34 SCOPE OF WORK II. SCOPE OF WORK Contractor shall perform scope of work as set forth below and in accordance with ATTACHMENT A. A. GENERAL DESCRIPTION The City is soliciting competitive bids from qualified contractors for scheduled and as- needed Fire and Life Systems inspections, maintenance and repair for fire alarm systems, fire sprinklers, monitoring systems, related system devices, electrical and related equipment in a timely, cost-effective, and compliant manner per Attachment A. Fire alarm and sprinkler systems are located in various City-owned facilities throughout Santa Ana and are managed by the Public Works Agency (PWA) Facilities Maintenance team. The selected contractors will work directly with the Facilities Maintenance Manager or designee at City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. The purpose of this request is to established a City approved Fire Safety Contractor base with qualified fire system service providers for the City to utilize as needed for inspection, repair, and maintenance services of various fire alarm and sprinkler systems in City facilities. The successful contractor(s) will provide inspections, repairs, and maintenance services and will require their employees to be fire system qualified. Contractor will provide labor, supervision, materials, tools, equipment, and transportation required to inspect, maintain, and repair systems of the City’s fire alarm and sprinkler systems at various facilities as provided in Exhibit 1. The City reserves the right to add or delete facilities to the list when needed. Prompt, cost effective, and thorough service is highly necessary at these locations as continual and reliable fire systems operation is essential in the protection of life and property. The initial contract shall be for a one (1) year period with provisions for four (4) additional one-year renewal options. All pricing shall remain firm for the initial contract period. B. SPECIFICATIONS The intent of these Specifications is to describe the inspection process, repairs and maintenance requirements in general terms. Any detailed specifications will be provided and based on the particular requirements of the job, at the time the job is presented. The City will consider value-engineering suggestions from Contractor and may accept alternates recommended if they provide equal or better functionality, durability, and cost effectiveness. The City in its sole discretion may require specific manufacturers and model numbers for any given job. The following is a partial list of items or issues that may need attention: -Alarm sensors not calibrated     City Council 18 – 130 8/19/2025 City of Santa Ana IFB No. 25-047 Page 10 of 34 SCOPE OF WORK -Faulty detector -Faulty wiring -Multiple false alarms -Inconsistent signals -Outdated/malfunctioning equipment Overview 1. The scope of this agreement is to provide the City of Santa Ana PWA Facilities Maintenance with the following services upon request or on an as needed basis: fire alarm system inspection, fire sprinkler system inspection, repairs and or maintenance services in a timely, cost-effective, compliant manner. These services must include, but are not limited to: automatic sprinkler tests, hose station inspections, fire pump testing, and fire alarm system tests, including California Fire Code Standards and other federal and state standards at the locations specified on Exhibit 1. Fire alarm and sprinkler systems are located throughout the City and are owned and operated by the City. 2. Contractor must coordinate all tests with local, regional, state and/or federal enforcement agencies, and conveyance contractor when applicable, and provide maintenance and repair services that conform to all current applicable local, state and national codes and regulations, including, but not limited to: x Uniform/International Fire Code Standards x California Fire Code Standards x National Electrical Code x California Code of Regulations, Title 19 and 24 (if applicable) x National Fire Protection Agency Code 3. The Contractor’s proposal, and its pricing, will include per hour labor, transportation to site, materials and supplies, training, taxes, permits, fees and reports to meet the specifications contained herein. 4. The City owns various types of existing fire alarms systems, some with remote sensors capable of sending and receiving alarm activity to and from annunciation and supervised systems. System types include but not limited to: Simplex, Radionlx, Silent Knight, Notifier, Pyrotronics, Redhawk and other manufacturers with California State Fire Marshal equipment listings. Equipment includes enunciator, smoke and heat detectors, manual initiating devices, flow switch, audible and visual devices, supervisory devices, automatic dialers/communicators, etc. General Requirements     City Council 18 – 131 8/19/2025 City of Santa Ana IFB No. 25-047 Page 11 of 34 SCOPE OF WORK 1. All testing and repairs performed on City fire and safety systems; associated piping, monitoring systems, or extinguishing systems must be performed in compliance to local, state and/or federal regulations. Contractor must conduct operations in accordance to policies, rules and regulations of the local, regional, state and/or federal enforcement agencies. 2. Tests of systems or devices regulated herein must be conducted at least annually for fire alarm systems, every five (5) years for fire sprinklers, and every six (6) months for hood suppression systems, fire pump testing as required, or when an inspection indicates that there is reason to believe that the system or device would fail to operate properly in an emergency. 3. All maintenance performed on fire alarm and sprinkler systems, associated piping, monitoring systems, or dispensing systems must be performed in compliance to local, state and/or federal regulations. Contractor must conduct operations in accordance to policies, rules and regulations of the regional, state and/or federal enforcement agencies. 4. City approved Fire Life Systems Contractors shall provide qualified technician(s) with the appropriate and required licenses and certifications. Please submit copies of licenses along with your labor per hour submittal. 5. Technicians assigned to work on City equipment must follow all service, repair, maintenance installation requirements of Title 19 and 24 of the California Code of Regulations, any applicable referenced NFPA Standards, and manufacturer’s recommendations for devices. 6. PWA Facilities Maintenance requires 48-hour facility notification to schedule all testing and maintenance, unless a schedule is approved in advance. Annual testing and routine maintenance must be scheduled through the appropriate regulatory agencies. 7. PWA Facilities Maintenance Manager or designee must be notified at least three (3) working days in advance of the performance of required tests to allow a representative to witness the test as required. Staff will coordinate site access and provide approval to Contractor. 8. Contractor is to check in with each Facilities Maintenance Manager or designee. 9. At the conclusion of each test, the Facilities Maintenance Manager or designee shall be notified of fire-protection equipment that was determined to be inoperative, and what measures taken. 10. If necessary, Contractor to put system on test by notifying central station at start and completion of inspection, and advise Facilities Maintenance Manager or designee.     City Council 18 – 132 8/19/2025 City of Santa Ana IFB No. 25-047 Page 12 of 34 SCOPE OF WORK 11. Contractor is to provide digital schedule of inspections quarterly. If for any reason schedule is modified, Contractor will notify Owner of modification at least 48 hours prior to change. 12. The service order must be signed by an authorized Building Maintenance/Park Maintenance employee before contractor leaves the work site in order to explain the completion or suspension of work. If no point of contact is present for Building Maintenance, please call Phil Neff at (714) 719-2526 or James Riker (714) 719-0067. If no point of contact is present for Park Maintenance, please call Jorge Acevedo at (714) 719-5199 or Eduardo Linares at (714) 647-3523. 13. When the fire-protection equipment is operative, the owner or the owner’s agent shall certify its condition to the PWA Facilities Maintenance team in writing. 14. Contractor must provide all necessary materials for proper separation, containerization, handling, treatment, storage, transport and disposal of materials collected, including all safety and safety testing equipment. 15. Contractor must provide all other materials, not specifically described but required for any requested work performed. 16. All equipment used in the performance of the service, repair, maintenance and installation of Fire Alarm and Sprinkler Systems must be listed by the California State Fire Marshal office. 17. Contractor must protect the site and all adjacent areas from damage due to its operations and job performance. If Contractor is negligent or lacks performance, then Contractor will pay all costs associated with mitigation of any damage or loss from work done. Inspection and Test Procedures for Automatic Sprinkler System 1. Building Maintenance and Park Maintenance staff must be notified before supervised systems are tested. 2. Inspect 100% of all Fire Sprinkler Systems every five (5) years to include, but not be limited to the following: x Post Indicators Valve x Water Flow Devices x Tamper Devices x Control Valve Devices x Pressure Devices     City Council 18 – 133 8/19/2025 City of Santa Ana IFB No. 25-047 Page 13 of 34 SCOPE OF WORK x Sprinkler Heads x Piping x Bracing 3. Test 100% of all Fire Sprinkler Systems every five (5) years to include, but not be limited to the following: x Water Flow Devices x Tamper Devices x Pressure Devices x Sprinkler Heads x Piping x Control Valve Devices x Kitchen Hood Suppression Systems 4. Inlet connections shall be back-flowed from the check valve to the inlet by disassembling the check valve or blocking the check valve open so that water will back-flow out of the fire department inlet connections. 5. Fire department inlet connections and outlets shall be equipped with approved plugs or caps. 6. For wet system alarm testing only, the inspector’s test valve shall be opened to test the alarm bell response. When fully opened, the response shall occur within five minutes. When conducting such a test on a dry-pipe, pre-action or deluge system, use the alarm test line. 7. An approved test gage shall be connected at the test gage opening to test the reliability of the existing gages. 8. Control valves shall be closed and reopened to assure their ability to operate. 9. Pressures shall be observed with the main drain valve closed, and wide open for flow testing. Upon closing the main drain valve, an observation shall be made to determine how quickly pressure is restored to indicate if there are closed valves or obstructions in water supply lines. 10. Dry-pipe, pre-action and deluge systems shall be trip tested annually in accordance with nationally recognized standards. Hose Station Inspection 1. Inlet connections shall be back-flowed so that water will back-flow out of the fire department inlet connections.     City Council 18 – 134 8/19/2025 City of Santa Ana IFB No. 25-047 Page 14 of 34 SCOPE OF WORK 2. The full length of fire hose sections shall be examined for mildew, cuts, abrasions and other deterioration. The hose shall be replaced with listed lined hose as needed. Hose couplings, gaskets and nozzle shall be checked for damage and obstructions. Smoke Detector Inspection Clean all smoke and/or duct detectors once a year. Follow the manufacturer’s instructions in cleaning and testing smoke and/or duct detectors. Cleaning shall involve the use of vacuuming and a chemical/wash cleaning for each detector. Fire Alarm Testing 1. Fire alarm system testing shall be completed in accordance with the requirements of the State Fire Marshal – CCR/Title-19, NFPA, Authorities Having Jurisdiction, Local Building Codes, and Manufacturer’s recommendations, and other nationally recognized standards. The contractor is responsible for making Owner aware of any new codes or revisions to existing codes. 2. Test and inspect 100% of all fire alarm system components each calendar year to include, but not limited to, the following: x Fire Alarm Control Panel x Smoke and Duct Detectors x Smoke/Fire Dampers x Heat Detectors x Manual Pull Stations x Audible Devices x Visual Devices x HVAC and Smoke Systems x Battery Backup x Annunciators x Notification appliance devices (bells, horns, speakers, strobes, etc.) x Dialers x Independent Power Supplies x Tamper Switches x Water Flow Switches x Post Indicator Valves x Monitor Modules x Control Modules x Relays x Activation of smoke evacuation and/or stairwell pressurization fans x Firefighter phones and phone jacks x Fire doors for proper deployment and drop rate x Magnetic door holders and stairwell door locks for proper releasing     City Council 18 – 135 8/19/2025 City of Santa Ana IFB No. 25-047 Page 15 of 34 SCOPE OF WORK x Electrical wiring for grounds and shorts x Fire Pumps 3. As required, at the end of the testing, a certification for the system and tagging of the system must be provided if no deficiencies are found. 4. A material list and labor cost estimate must be provided to PWA Facilities Maintenance Section for the repairs as a requirement for certification of the system. 5. A list of system deficiencies and estimated repair costs must be provided for all other repairs to the system. Fire Alarm System Inspection 1. Each system inspection shall include test of circuitry for continuity, adequate insulation and of components for proper functioning condition. Contractor will complete the inspection at the referenced locations in Exhibit 1. 2. Title 19 Quarterly Automatic Fire Sprinkler Systems Inspections as needed. The scope of work performed during a quarterly inspection is in compliance with the State Fire Marshall’s requirements set forth in Title 19, Article 4, Section 804. Contractor will complete these inspections at the locations listed in Exhibit 1. 3. Annual Fire Pump Inspection: Contractor will perform the annual flow test of the pump assembly to determine its ability to continue to attain satisfactory performance at shutoff, rated flow, and peak loads. Annual flow tests allow for year by year comparisons of pump performance. Contractor will complete this inspection at the following locations: x Ross Annex x Parking Structure 3rd St. x Corporate Yard x Santa Ana PD Quarterly Inspection and Testing of Fire Protection Systems 1. Wet Sprinkler Systems and Standpipes x Inspect Control Valves x Inspect all PIV, OS&Y or butterfly valves for visible exterior leaks x Verify all valves are free from exterior obstructions (maintain 36” access) x Verify all control valves have identifying signs x Verify all control valves are secured and/or supervised in an OPEN position 2. Gauges (Wet Pipe Systems) x Inspect for damage     City Council 18 – 136 8/19/2025 City of Santa Ana IFB No. 25-047 Page 16 of 34 SCOPE OF WORK x Verify all valves to gauge are in open position x Record System and supply pressure 3. Hydraulic Nameplate x Verify hydraulic nameplate is legible and securely attached to sprinkler riser 4. Risers, Pipe, and Fittings x Inspect that piping and fittings are not damaged, leaking, or corroded x Verify that riser is free from exterior obstructions (maintain 36” access) x Inspect that all bracing is secured and not damaged 5. Spare Sprinklers x Verify that a stock of extra sprinkler heads and head wrench (specific to the building) in spare head boxes are present x 300 heads = 6 spare heads x 300 to 1000 = 12 spare heads x 1000+ = 24 spare heads 6. Fire Department Connections x Inspect that breakaway caps are in place, not broken or missing x Inspect that couplings and threads are not damaged and rotate smoothly x Inspect that gaskets are not missing or deteriorated x Inspect that clapper valves moves freely and are not leaking x Inspect for visible or exterior obstructions (maintain 36” access) x Ensure that FDC connection is clearly identified. If FDC serves multiple buildings, correctly identify to include all buildings addresses 7. Pressure Reducing Valves x Verify valve is in open position x Inspect for leaks x Check condition of valves and hand wheels 8. Outlet Valves, Hose Connections x Verify that outlet caps are in place x Inspect hose connection threads for damage and rotate smoothly x Verify that valve hand wheel is secure and not missing x Verify hose connection is free from exterior obstructions (maintain 36” access) x Inspect for leaks 9. Outlet Valve Cabinet and Hose Storage Device x Verify that cabinet door opens freely x Verify that cabinet is correctly identified, label the cabinet if a fire extinguisher is inside     City Council 18 – 137 8/19/2025 City of Santa Ana IFB No. 25-047 Page 17 of 34 SCOPE OF WORK x Ensure that cabinet is free from exterior obstructions (maintain 36” access) x Inspect cabinet glazing for damage Annual Inspection and Testing of Fire Protection Systems Annual inspection and testing to include all Quarterly requirements. 1. Wet Sprinkler Systems and Standpipes 2. Water Flow Alarm Devices x Verify water flow devices are free of physical damage x Testing shall be accomplished by opening the inspector’s test valve x Alarms must report to the fire panel within 90 seconds of flow x Test in accordance with the manufacturer’s instructions x Note: Water flow devices include Water Motor Gongs, Pressure Switch, and Vane type 3. Main Drain at Each Riser x Test main drain x Record initial static pressure x Record residual pressure x Record restored static pressure 4. Control Valve – Position and Operation x Each valve shall be operated through its full range of motion x Test that all tamper switches must report to the fire panel x Verify that the signal does not restore at any valve position except the open position x PIVs shall be opened until spring or torsion is felt on the rod, indicating that the rod has not become detached from the valve x PIVs and OS&Ys shall be backed one-quarter turn from the fully open position to prevent jamming 5. Sprinklers x Inspect all exposed sprinklers for paint, corrosion, and leaking x Inspect all sprinklers for flow obstructions (i.e. light fixtures, exit signs, storage – 18” from ceiling) x Inspect all sprinklers for the proper spacing and location per NFPA 13 6. Hangers and Seismic Braces x Inspect from floor level x Inspect for looseness and damage x Concealed hangers and braces do not need to be checked     City Council 18 – 138 8/19/2025 City of Santa Ana IFB No. 25-047 Page 18 of 34 SCOPE OF WORK 7. Pre-Action Valve x The prime water level in pre-action systems shall be tested for compliance with the manufacturer’s recommendations x Low air pressure alarms shall be tested for compliance with the manufacturer’s recommendations x Valves shall be trip tested in accordance with the manufacturer’s recommendations 8. Pre-Action/Deluge Valves x During the annual trip test, the interior of the valves shall be cleaned thoroughly and parts repaired or replaced as necessary 9. Hose Connections x Flush all roof outlets 10. Hose and Nozzles x Inspect that fire hose is not damaged or mildewed x Inspect for current hydrostatic test dates or installation dates x Verify fire hose station is free from exterior obstructions (maintain 36” access) x Verify rack or reel rotates freely x Verify fire hose is properly racked x Verify fire hose nozzle is the correct type, functional, and not missing x Inspect nozzle gaskets are not missing or deteriorated Fire Mains 1. Hydrants x Fully open and flow water until all foreign material has cleared x Maintain flow for at least one minute x Record flow rate by use of a Pitot tube flow measurement x Exercise hydrant valves for proper operation 2. Backflow Preventer Assemblies x Inspect DCA & DCDA to ensure the OS&Y valves are in the open position x Verify valves are locked/supervised Fire Pumps 1. Control Valve – Position and Operation x All valves shall be operated through their full range of motion x Lubricate all OS&Y valve stems 2. Pump Operation x Test Pump System: Check pump shaft end play x Test Pump System: Check accuracy of pressure gauges and sensors x Test Pump System: Check pump coupling alignment     City Council 18 – 139 8/19/2025 City of Santa Ana IFB No. 25-047 Page 19 of 34 SCOPE OF WORK x Test pressure relief valve x Test circulation relieve valve x Record GPM, PSI, RPM, Volts and Amps with pump running at 65%, 100%, and 150% x Test manual crank start x Test on each bank of batteries separately 3. Pump Maintenance x Lubricate pump bearings x Lubricate coupling x Lubricate right-angle gear drive x Calibrate pressure switch settings x Grease motor bearings Maintenance Requests 1. Contractor must be equipped and licensed to perform system maintenance on fire alarm systems, monitoring systems, and related equipment. 2. All work requiring permits or agency notifications, must be handled by the Contractor, prior to the start of the job. 3. The service order must be signed by an authorized Building Maintenance/Park Maintenance employee before contractor leaves the work site in order to explain the completion or suspension of work. If no point of contact is present, please call Phil Neff at (714) 719-2526 or James Riker (714) 719-0067. If no point of contact is present for Park Maintenance, please call Jorge Acevedo at (714) 719-5199 or Eduardo Linares at (714) 647-3523. 4. All work must be authorized by Phil Neff, Facilities Maintenance Manager or a site point of contact before services begin. Clean-Up 1. Maintain the premises free from accumulation of waste materials or rubbish caused by the testing of the fire alarm systems. Carpeting shall be protected from damage and clean-up will be the responsibility of the Contractor. 2. The Contractor shall maintain the job in a clean and orderly fashion. Pick up and remove debris daily. If work under this Contract creates dusty, dirty or unsightly conditions in adjacent areas or occupied areas where work is being performed, the Contractor shall immediately clean up affected areas. Owner reserves the right to clean up affected areas if the Contractor fails to do so, and deduct the cost of the cleanup from the amount owed to the Contractor.     City Council 18 – 140 8/19/2025 City of Santa Ana IFB No. 25-047 Page 20 of 34 SCOPE OF WORK 3. Ceiling tiles shall be returned to the normal position and all damaged ceiling tiles shall be replaced at the conclusion of each workday. 4. At the completion of work each day, remove all surplus materials, tools, etc. and leave the premises clean to Owner’s standard of cleanliness. Reporting/Recordkeeping 1. Location Record Book: Within three (3) months after commencement of the contract, the Contractor shall prepare a book of all the locations being serviced. Two digital copies of the book shall be prepared with separate sections for each location/facility and include by account identification. One (1) copy shall be provided to the Facilities Section and one (1) copy will be maintained at the vendor’s office or appropriate location chosen by the approved Vendor. 2. At a minimum, the following information is to be included in the Record Book: x The location, contact person(s) name, and telephone and/or cell phone numbers; x A list and location of all equipment (panels, pads, alarms), including manufacturer, make, and model number; x Central Station profile information; x Central Station notification list; x A detailed zone description list; x Training instructions and explanation of any non-standard system operations; and x Free estimates for repairs and upgrades or replacements 3. Additionally, the Contractor shall update the Record Books annually or as serviced and allow the City to add/delete/update contact information. 4. Records and a complete database must be maintained by Contractor on testing and inspection schedules, maintenance, inspection reports, findings, and action taken, and supporting documents for each fire alarm system. These records and information must be available for further review upon City of Santa Ana’s request. 5. An electronic copy of the report must be received within 24 hours of the testing completion date. 6. Contractor shall also maintain electronic inspection reports, and the entire portfolio inventory of fire & fire safety equipment. 7. Submit a copy of the PASS/FAIL test results to the Facilities Maintenance Manager, Phil Neff, within 72 hours after each test is conducted. The PASS/FAIL test results are a summary of the overall results of each test. Submit the final test report demonstrating compliance within 14 calendar days of the date when all tests were     City Council 18 – 141 8/19/2025 City of Santa Ana IFB No. 25-047 Page 21 of 34 SCOPE OF WORK passed. The test report must include all the required records of all tests performed, test data, the location being tested, the equipment tested, the company performing the tests, a statement whether the system or component tested meets the required standards, and the name and signature of the person responsible for conducting the tests. 8. Contractor must report all system deficiencies within 24-hours to Phil Neff, Facilities Maintenance Manager, by e-mail: pneff@santa-ana.org or phone (714) 719- 2526. Performance Hours All work must be performed Monday through Thursday between the hours 7:00 a.m. and 5:00 p.m. unless otherwise specified. The City is closed for business on alternate Fridays of every month. In addition, routine maintenance, testing and inspection work must not be scheduled on the City’s recognized holidays as follows: New Year’s Day, Martin Luther King Jr., President’s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve and Christmas Day. Program Schedule 1. Contractor and Facilities Maintenance will coordinate a testing schedule, in the spirit of best management practices to advise City staff seven days in advance of work performed. 2. Contractor must strictly comply with the schedule once it has been reviewed and approved. If it is necessary to deviate from the schedule, the contractor must notify the Facilities Maintenance Manager, or a designee, a minimum of two (2) working days prior to the deviation. 3. Contractor must prepare and submit a revised schedule within five (5) working days after request. 4. The contractor must become familiar with the past testing schedule and will propose a schedule which will be subject to the review and approval of the Facilities Maintenance Manager. Any such proposal which concentrates the testing in the later period of the Contract will be rejected. 5. Individual tests will be scheduled for any new equipment as they are added. 6. The Contractor must not interfere with the normal activities of the facility during the test procedure without approval of the Facilities Maintenance Manager. The Contractor’s Equipment and Vehicles must not restrict the Normal flow in and out of     City Council 18 – 142 8/19/2025 City of Santa Ana IFB No. 25-047 Page 22 of 34 SCOPE OF WORK the City Facility. Parking in Santa Ana Civic Center is managed by Orange County Public Works, thus the City will not validate parking. Other Requirements 1. During the course of this agreement, additional facilities and systems locations may be added or deleted by the City. The Contractor shall add or delete monitoring services upon receipt of notification by the City. New system monitoring shall be quoted at same price of existing systems. 2. The Contractor will work with City’s Facility/Project Manager or designee for monitoring or other requirements that are needed during and after construction so that systems are tied in and working properly. 3. Upon completing the installation of new system components, every alarm signal must be tested to the Central Station, and a report shall be provided for each panel. Any new fire alarm panel installed must be an addressable panel set up with point monitoring. Zone monitoring is not acceptable for any fire alarm system. 4. All work shall be subject to the inspection and approval of the Facility Maintenance Manager or a designated representative at each facility, prior to acceptance and approval for payment. 5. The City requires maintenance of fire alarm and sprinkler systems that includes furnishing and delivering parts, supplies, and accessories for alerting systems and extinguishing systems as they apply. Additional miscellaneous hardware items such as pumps, plumbing, tanks, nozzles and monitoring systems may also be requested. 6. The City reserves the right to use alternate sources for completion of the work, to obtain competitive prices on any repair and to utilize information obtained under a multi-vendor contract relative to necessary materials and repairs as it deems appropriate. 7. Contractor shall be responsive to unplanned emergency or service requests of PWA Facilities Maintenance. 8. Facility Contacts: Phil Neff, Facilities Maintenance Manager, (714) 719-2526, and email pneff@santa-ana.org. James Riker, Supervisor, 714-719-0067, and email jriker@santa-ana.org. 9. Park Maintenance Contacts: Jorge Acevedo, Parks Superintendent at (714) 719- 5199, and email jacevedo@santa-ana.org. Eduardo Linares, Project Specialist, (714) 647-3523, and email elinares@santa-ana.org .     City Council 18 – 143 8/19/2025 City of Santa Ana IFB No. 25-047 Page 23 of 34 SCOPE OF WORK 10. Contractor shall furnish uniformed Technicians to service the Project and assist in creating a safe environment for the facilities and employees while servicing the buildings. Awarded contractors must complete all inspections. Hourly Billing Rates & Compensation Contractor will provide trained Technicians per the approved pricing outlined in this request for proposals, work performed during designated hours, as specified by the property’s designated property manager. Owner and Contractor may from time to time amend or modify via an executed blanket Purchase Order and or Addendum.     City Council 18 – 144 8/19/2025 CITY OF SANTA ANA - EXHIBIT II IFB NO. 25-047A FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES Page 1 of 2 FIRE PANEL LOCATION & INFORMATION LIST LOCATION: CABRILLO TENNIS CENTER ADDRESS: 800 Cabrillo Park Drive MANUFACTURER: SILENT KNIGHT, MODEL #5700 LOCATION: CITY HALL ADDRESS: 20 Civic Center Plaza (8 levels with a basement) MANUFACTURER: SIMPLEX, MODEL #4007 LOCATION: CITY HALL ROSS ANNEX ADDRESS: 24 Civic Center Plaza (4 levels with a basement) MANUFACTURER: NOTIFIER, MODEL #APP-200 MONITORING COMPANY: PYRO-COMM ACCT. #691402 LOCATION: CITY YARD ADDRESS: 220 Daisy Street (Yard facilities, inclusive) MANUFACTURER: SIMPLEX, MODEL #4007 LOCATION: EL SALVADOR CENTER ADDRESS: 1825 W. Civic Center Drive MANUFACTURER: HONEYWELL, MODEL #MS-9200UPLS MONITORING COMPANY: SAF SECURITY ACCT. #062603 LOCATION: JEROME CENTER ADDRESS: 726 S. Center Street MANUFACTURER: SILENT KNIGHT, MODEL #5808 MONITORING COMPANY: SAF SECURITY ACCT. #3072 LOCATION: LAWN BOWLING CENTER ADDRESS: 2615 Valencia St. N MANUFACTURER: POTTER, MODEL PFC SERIES LOCATION: MAIN LIBRARY ADDRESS: 26 Civic Center Plaza (2 levels with a basement) MANUFACTURER: SIMPLEX, MODEL #691851 MONITORING COMPANY: PYRO-COMM ACCT. #691851 LOCATION: NEWHOPE LIBRARY ADDRESS: 122 N. Newhope Street MANUFACTURER: FIRE LITE ALARMS MODEL # MS-5024 MONITORING COMPANY: PYRO-COMM ACCT. #691853     City Council 18 – 145 8/19/2025 Page 2 of 2 CITY OF SANTA ANA - EXHIBIT I, IFB NO. 25-$ FIRE ALARM & SPRINKLER SYSTEMS INSPECTION, REPAIR AND MAINTENANCE SERVICES LOCATION: SALGADO CENTER ADDRESS: 706 N. Newhope Street MANUFACTURER: NOTIFIER LOCATION: SANTIAGO PARK NATURE CENTER ADDRESS: 600 E. Memory Lane MANUFACTURER: SILENT KNIGHT, MODEL #5700 LOCATION: SENIOR CITIZEN CENTER ADDRESS: 424 W. 3rd. Street MANUFACTURER: SIMPLEX, MODEL # 4007 MONITORING COMPANY: PYRO-COMM ACCT. #692297 LOCATION: SOUTHWEST SENIOR CENTER/CORBIN ADDRESS: 2201 W. McFadden Avenue / 2215 W. McFadden Avenue MANUFACTURER: SIMPLEX, MODEL #4007 MONITORING COMPANY: PYRO-COMM ACCT. #2612 LOCATION: TRAIN STATION/PARKING GARAGE ADDRESS: 1000 E. Santa Ana Boulevard MANUFACTURER: SIMPLEX, MODEL #4100U/AFP-100 MONITORING COMPANY: PYRO-COMM ACCT. #692351/692352 LOCATION: NAVIGATION CENTER ADDRESS: 1815 Carnegie Ave MANUFACTURER: EDWARDS UNITED TECHNOLOGIES MONITORING COMPANY: PYRO-COMM LOCATION: MEMORIAL PARK AQUATIC CENTER* ADDRESS: 2102 S Flower St MANUFACTURER: TBD *This location is currently under construction and is estimated to open in Spring 2027. The City reserves the right to add or delete facilities to this facility list as needed.     City Council 18 – 146 8/19/2025 EXHIBIT B     City Council 18 – 147 8/19/2025     City Council 18 – 148 8/19/2025 EXHIBIT C     City Council 18 – 149 8/19/2025 EXHIBIT , FEDERAL REGULATIONS a. Federal Regulations – Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.214 and codified in 2 CFR Part 180, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. c. Audit Records – With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports – Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) – All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 – (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity – None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying – Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of     City Council 18 – 150 8/19/2025 Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity – Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. l. Copeland “Anti-Kickback” Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland “Anti-Kickback” Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. m. Davis-Bacon Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. n. Work Hours and Safety – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act – Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air     City Council 18 – 151 8/19/2025 Act (42 U.S.C. 7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as applicable. p. Energy and Conservation – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights – Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. s. Copyright – Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and City’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights. t. Equal Employment in Construction Contracts – Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive     City Council 18 – 152 8/19/2025 consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. u. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.216. Recipient will comply with FEMA     City Council 18 – 153 8/19/2025 Policy 405-143-1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunications Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services produced by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. v. Domestic Preferences for Procurements/Subcontracts – Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements under Uniform Guidance 2 CFR §200.322. Recipient shall comply with the federal and recipient standards in the award of any subcontracts. For purposes of this Agreement, subcontracts shall include but not be limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Recipient shall ensure that the terms of this Agreement with the CITY are incorporated into all Subcontractor Agreements. The recipient shall submit all Subcontractor Agreements to the CITY for review prior to the release of any funds to the subcontractor. The recipient shall withhold funds to any subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor Agreement. (1) Recovered Materials Recipient shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule; Meeting contract performance requirements; or at a reasonable price.     City Council 18 – 154 8/19/2025 Information about this requirement, along with the list of EPA-designated items, is available at EPA’s Comprehensive Procurement Guidelines webpage: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act. (2) Domestic Preference for Procurements Recipient should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products. For purposes of this clause: Produced in the United States means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. Manufactured products mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. w. Termination for Cause and Convenience – Should recipient fail for any reason to comply with the contractual obligations of this agreement within the time specified by this Agreement, the CITY reserves the right to terminate the Agreement, reserving all rights under state and federal law. x. Contractual/Legal Remedies for Breach of Contract – Should recipient fail for any reason to comply with the contractual obligations of this Agreement and/or willfully, knowingly or negligently breach any term, condition or requirement of the agreement, City may impose sanctions including but not limited to damages (liquidated damages and or penalties) and /or any other remedy available pursuant to the Agreement of the laws then in effect.     City Council 18 – 155 8/19/2025 Public Works Agency www.santa-ana.org/pw Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Caltrans Encampment Delegated Maintenance Agreement AGENDA TITLE Encampment Delegated Maintenance Agreement with the California Department of Transportation for Right-of-Way Maintenance Services and Appropriation of $400,000 in Reimbursement Funding (Project No. 26-6423) (Non-General Fund) RECOMMENDED ACTION 1. Approve an Encampment Delegated Maintenance Agreement with the California Department of Transportation for the City to provide encampment abatement, litter and debris removal, weed abatement, and graffiti removal within Caltrans’ right-of-way, with Caltrans reimbursing the City up to $200,000 annually for two years through June 30, 2027 for a total amount not to exceed $400,000 (Agreement No. A-2025-XXX). 2. Approve an appropriation adjustment in the amount of $400,000 to the Public Works Agency Services, Contract Services-Professional expenditure account (No. 05317021-62300), funded by reimbursements recorded in the City Services Expense Reimbursement revenue account (No. 05317002-57000) (Requires five affirmative votes.) 3. Authorize the City Manager to execute the Agreement and any subsequent related documents, including amendments and exhibits, in a form approved by the City Attorney. GOVERNMENT CODE §84308 APPLIES: No BACKGROUND AND DISCUSSION The City has experienced a noticeable increased in transient-related activities along state highway rights-of-way (“State ROW”), including illegal encampments, littering, and vandalism. These issues have not been adequately addressed by Caltrans. As a result, residents, business owners, community stakeholder groups, and the City Council have persistently raised concerns and call for the City to address safety, sanitation, and the physical deterioration at local on and off ramps, particularly at key gateway locations along the I-5 and SR-55 corridors.     City Council 19 – 1 8/19/2025 Caltrans Encampment Delegated Maintenance Agreement August 19, 2025 Page 2 5 2 8 1 The Public Works Agency Maintenance Services Division (“PWA”) is responsible for the maintenance of the City’s right-of-way areas including street medians, linear parks, neighborhood entry areas, and arterial sidewalk areas citywide. The services include, but are not limited to, mowing, weed mitigation, graffiti removal, trash removal and disposal, and Quality of Life Team (“QOLT”) cleanups. The Division prides itself on providing rapid response to many of the cleanliness issues located in the right-of-way and other public facilities within the City’s jurisdiction. The requests PWA receives for service along the State ROW, while within city limits, are owned by the State and maintained by Caltrans. This significantly limits PWA’s ability to respond to public and City Council concerns. Despite numerous actions taken by the City, from repeated notifications to State officials, with limited success, to in some cases taking the initiative to locally clean the State ROW, the City has been informed by the State that it is precluded from accessing all areas under Caltrans’ jurisdiction, leaving the City without any reasonable ability to address City Council and public concerns. Under the leadership and with strong support and advocacy by the Mayor and City Council to State and local Caltrans officials, emphasizing the urgency and need for the State and Caltrans to address the visibly deteriorating conditions, Caltrans engaged with the City and agreed to enter into an Encampment Delegated Maintenance Agreement (“EDMA”) which allows the City to perform maintenance services such as encampment removal, weed abatement, graffiti removal, and trash and debris removal on a reimbursement basis (Exhibit 1). The agreement provides for the City to be reimbursed up to $200,000 per year for two years. The City would perform routine maintenance services as well as as-needed encampment removals at the following 11 locations: •Seventeenth Street and Penn Way – On/Off Ramps •Buffalo Avenue and Main Street – Southbound Off Ramp •Santiago Creek Underpass at Broadway •Grand Avenue – On/Off Ramps and Underpass •Eastside of Freeway – Between Stafford Street and Mabury Street •Southside of Freeway – Between Logan Street and Lincoln Avenue •Fourth Street – Northbound Off-Ramp •Fourth Street – Southbound On/Off-Ramps •Hesperian Street and Bristol Street – On/Off Ramps and Underpass •Dyer Road – On/Off Ramps and Underpass •MacArthur Boulevard – Southbound On-Ramp Staff estimates routine maintenance costs for these areas to be approximately $150,000 per year with the balance available for encampment removals or other additional cleanup efforts. The City will be able to mobilize immediately after the Agreement takes effect. To facilitate regularly scheduled maintenance and rapid response by PWA to public and City Council service requests, staff will return to City Council in the near future for the award of a maintenance contract to augment staff’s efforts in performing these services.     City Council 19 – 2 8/19/2025 Caltrans Encampment Delegated Maintenance Agreement August 19, 2025 Page 3 5 2 8 1 The Request for Proposals (“RFP”) for the augment services has already been released and will close on September 18, 2025. Staff recommends approving the proposed Agreement to allow for local control over the frequency and quality of maintenance in Caltrans right of way areas visible and accessible via city streets allowing the City to bring these areas to the same standard of care as City right-of-way. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT With the approval of the requested appropriation adjustment, funds will be budgeted and available for this item in the accounts and project number listed below. A project number has been assigned to accurately categorize anticipated expenditures related to contracts, materials, and labor, as needed. As indicated in the discussion, expenditures will be reimbursed by Caltrans therefore there will be no net impact to the budget. Subsequent funding for the renewal options, if exercised, will be included in the proposed budgets for City Council consideration. Fiscal Year Accounting Unit- Account # Fund Description Accounting Unit, Account Description Amount 2025-26 05317021-62300 (26-6423)City Services Public Works Agency Services, Contract Services- Professional $200,000 2026-27 05317021-62300 (26-6423)City Services Public Works Agency Services, Contract Services- Professional $200,000 TOTAL $400,000 EXHIBIT(S) 1. Caltrans Encampment Delegated Maintenance Agreement Submitted By: Rudy Rosas, P.E., Acting Executive Director – Public Works Agency Approved By: Alvaro Nuñez, City Manager     City Council 19 – 3 8/19/2025 ENCAMPMENT DELEGATED MAINTENANCE AGREEMENT WITH THE CITY OF SANTA ANA This ENCAMPMENT DELEGATED MAINTENANCE AGREEMENT (“AGREEMENT”) is made by and between the State of California, acting by and through the Department of Transportation (“STATE”) and the City of Santa Ana (“LOCAL AGENCY”); each may be referred to individually as a “PARTY” and jointly as “PARTIES.” RECITALS 1. This AGREEMENT will identify specific maintenance functions the LOCAL AGENCY will perform in the STATE right of way, including highway and freeway areas situated within STATE’s jurisdictional limits as authorized under Streets and Highways Code Section 114 and 116. 2. This AGREEMENT does not supersede any Maintenance Agreements executed by the PARTIES. OPERATIVE PROVISIONS 1. Maintenance Services. LOCAL AGENCY shall perform maintenance operations as set forth in this AGREEMENT, at the State Route(s) identified in Exhibit A. Maintenance operations include the removal of encampments, litter, debris, weeds and graffiti. 2. Prior Delegated Maintenance Agreements. This AGREEMENT does not supersede the PARTIES’ any prior Delegated Maintenance Agreement(s) or Maintenance Agreements executed by the PARTIES. The previous agreements shall remain in full force and effect. 3. Maintenance Standards. LOCAL AGENCY shall perform all “maintenance” as defined in Streets and Highways Code Section 27 and in compliance with the standards set forth in STATE policies, procedures and specifications in effect and as amended. LOCAL AGENCY shall also follow applicable municipal ordinances as long as it is not in conflict with STATE laws, policies, procedures and specifications. EXHIBIT 1     City Council 19 – 4 8/19/2025 4. Maintenance Areas and Services. LOCAL AGENCY shall only perform maintenance services in the STATE right of way locations described in Exhibit A, hereinafter referred as LOCATIONS. 5. REVISING EXHIBITS. PARTIES can revise this AGREEMENT by mutually amending, replacing, or providing additional pages to the Exhibits. Any such change must be signed by authorized representatives of PARTIES, and no formal amendment to the body of this AGREEMENT will be necessary. The revised Exhibit will thereafter supersede the previous Exhibit and become part of this AGREEMENT. 6. AMENDMENT TO AGREEMENT. Except as provided in the preceding sections concerning Exhibit amendments, the terms of this AGREEMENT may only be amended by a formal written amendment executed by both PARTIES. 7. Unsheltered Encampment Removal. A. Definitions: 1. MPD 1001 R1 (Exhibit D) - Maintenance Policy Directive issued by the State, establishes the agency's official policy for the removal of encampments from state highway rights-of-way. Please refer to MPD 1001 R1. 2. PEH- Persons Experiencing Homelessness 3. Priority Level 1 (Critical Priority for Expeditious Removal) Encampments that pose an imminent threat to life, health, safety, or infrastructure require immediate removal without prior notice. Examples of Imminent Threats: • Encampment close to traffic, with PEHs at immediate risk of being struck by vehicles. • PEHs living in confined spaces, such as bridge cells. • Encampment near an unstable structure at risk of collapse. Please refer to MPD 1001 R1. 4. Priority Level 2 (Removal Needed) Encampments that do not pose an immediate threat. Please refer to MPD 1001 R1.     City Council 19 – 5 8/19/2025 B. Factual determination of whether an encampment is Priority Level 1 will need prior confirmation by the STATE Encampment Specialist Maintenance Superintendent. C. Immediately upon discovery and receiving confirmation as provided in the preceding clause, by the STATE Encampment Specialist Maintenance Superintendent, LOCAL AGENCY shall remove Level 1 encampments and shall inform by phone and email of such removal, the STATE’s Encampment Specialist Maintenance Superintendent. Removal of Level 1 encampments shall be pursuant to MPD 1001 R1. D. LOCAL AGENCY, shall remove Level 2 encampments and in doing so shall adhere to STATE standards for working with PEH at the LOCATIONS, as detailed in MPD 1001 R1 and applicable State and Federal law. D. Allow two weeks to perform outreach services for priority Level 2 encampments. LOCAL AGENCY shall submit an Encampment Removal Request Form to the STATE’s Encampment Specialist Maintenance Superintendent and include all requested information including timestamped photos (LOCAL AGENCY shall not move forward until the Removal Request has been approved and signed by appropriate STATE personnel. Within one week of the completion date of a removal, the LOCAL AGENCY shall complete and submit to the STATE’s Encampment Specialist Maintenance Superintendent, all information required in the After-Action Report, including after photos. LOCAL AGENCY may use alternative forms or reporting templates so long as all required information is included. E. Nothing in this Agreement grants or waives the right of California Highway Patrol (CHP) and other law enforcement agencies having jurisdiction over the LOCATIONS. 8. Weed Abatement. LOCAL AGENCY shall engage in weed abatement operations. LOCAL AGENCY shall control weeds at a level acceptable to STATE. Any weed control performed by chemical weed sprays (herbicide) shall comply with all laws, rules, and regulations established by California Department of Food and Agriculture. All chemical spray operations shall be reported quarterly (form LA17) to STATE’s landscape Specialist, Maintenance Support, identified in Exhibit C.     City Council 19 – 6 8/19/2025 9. Graffiti Removal. LOCAL AGENCY shall remove all graffiti from LOCATIONS. LOCAL AGENCY is solely responsible for ensuring that any graffiti that in any way resembles a mural, artwork, paintings, or other similar elements shall not be removed without the written authorization of STATE. Graffiti removal must protect air and water quality as required by law. LOCAL AGENCY shall conform to the terms stated in STATE’s Maintenance Manual, Volume 1, Family D Chapter, D1.06. 10. Maintenance Service Schedule. LOCAL AGENCY shall provide STATE’s District Area Maintenance Superintendent, as shown in Exhibit C, the maintenance service schedule, no less than 7 days telephone or email notice before performing any maintenance services under this AGREEMENT. Their email and phone number are listed on Exhibit C. LOCAL AGENCY shall provide the District Maintenance Agreement Coordinator (DMAC) and District Area Maintenance Superintendent identified in Exhibit C of this AGREEMENT with an encampment, litter, and graffiti removal schedule. Maintenance services shall be provided on an as needed basis. Prior written approval must be received from the STATE’s District Encampment Specialist through the DMAC. Additionally, LOCAL AGENCY shall either create a contract with CHP for MAZEEP or arrange for use of other local law enforcement as appropriate and authorized by CHP prior to performing any work. Maintenance services shall be performed between the hours of 7:00 a.m. and 3:00 p.m. or as otherwise authorized by the State Representative, if necessary. LOCAL AGENCY must request through the DMAC prior written approval from STATE’s District Maintenance Supervisor to perform any maintenance services before 7:00 a.m. or after 3:00 p.m. and/or weekends and holidays. 11. Authorized Reimbursement. The functions, frequency and levels of maintenance services delegated to LOCAL AGENCY under this AGREEMENT and amounts appropriated to STATE for this AGREEMENT, have been considered in setting the total reimbursement amounts due to the LOCAL AGENCY under this AGREEMENT. STATE shall reimburse LOCAL AGENCY up to the amount shown in Exhibit A-1. LOCAL AGENCY may perform additional work if desired, but STATE will not reimburse LOCAL AGENCY for any work in excess of the authorized dollar limits established herein. 12. Billing, Payment and Reporting. 12.1 Billing Date. LOCAL AGENCY shall promptly submit billing invoices in arrears to the STATE, for each past quarter including the period prior to the close of STATE’s fiscal year on each June 30th.     City Council 19 – 7 8/19/2025 12. 2 Billing Submission Format. Each billing invoice shall include all of the following: a. STATE’s AGREEMENT number; b. Date(s) of services; c. Location of services; d. Number of hours and hourly rates; e. Receipts for trash disposal; and f. Receipts for equipment, materials, and supplies; g. Before and after photos. STATE shall pay LOCAL AGENCY for the actual cost of maintenance services which is satisfactorily performed but shall not exceed the amounts shown in Exhibit A-1. 13. Successors. This AGREEMENT shall be binding upon and inure to the benefit of each of the PARTIES’ successors-in-interest, including, but not limited to any public entity to whom any part of the STATE right of way covered under this AGREEMENT may be relinquished and any subsequently incorporated city or other municipality established within the LOCAL AGENCY’s jurisdictional limits. 14. Encroachment Permits. Before LOCAL AGENCY or its contractor may enter STATE right of way to perform any maintenance services in the areas covered by this AGREEMENT, the LOCAL AGENCY or its contractor must apply and the STATE’s District Encroachment Permit Office must issue an annual encroachment permit at no cost to LOCAL AGENCY. LOCAL AGENCY must obtain additional encroachment permits, if necessary, to enter or perform any work within STATE right of way not covered by this AGREEMENT. STATE will issue these additional encroachment permits at no cost to LOCAL AGENCY. 15. Legal Disposal of Litter Collected. LOCAL AGENCY shall make its own arrangements for the legal disposal of litter or debris materials to authorized disposal sites. LOCAL AGENCY shall not leave any filled litter bags, litter piles or other groups of litter assembled during its maintenance services along or in STATE Right of Way. Such litter groupings shall be removed out of STATE Right of Way each day LOCAL AGENCY performs the maintenance services in this AGREEMENT. 16. Storage of Personal Items. LOCAL AGENCY shall meet the storage requirements of not less than 60 days for any personal property that is collected as set forth in MPD 1001 R-1. LOCAL AGENCY shall follow MPD 1001 R-1 with regard to the items     City Council 19 – 8 8/19/2025 that are to be collected and stored. To the extent LOCAL AGENCY deviates from these requirements, LOCAL AGENCY shall fully defend, indemnify and save harmless STATE and its officers and employees from all claims, suits, or actions of every kind occurring by reason of any deviation from MPD 1001 R-1 as set forth in the indemnification paragraph below. 17.Hazardous Waste and Hazardous Materials. LOCAL AGENCY shall be fully and solely responsible for the proper identification, handling, removal and disposal of all hazardous waste and hazardous material during the performance of maintenance services pursuant to this AGREEMENT. 18.Safety and Worker Compliance. LOCAL AGENCY shall be solely responsible for crew pay, workers compensation and any other benefits required by state and federal law. Subcontractors and crew members are not considered STATE’s employees at any time. LOCAL AGENCY shall comply with all applicable State and Federal statutes and regulations governing worker and public safety, including but not limited to compliance with CAL-OSHA regulations and guidelines. LOCAL AGENCY shall make arrangements through the STATE if traffic controls, flags, signs, or lane closures are necessary to safely perform any maintenance services. STATE’s maintenance Supervisor or designee shall determine what protections are required at the worksite pursuant to applicable provisions of the STATE’s (Caltrans) Maintenance Manual, including but not limited to Volume 1, Chapter 8, Protection of Workers. 19.Equipment and Supplies. LOCAL AGENCY shall provide the necessary equipment, tools, personal protective equipment, materials, supplies and products necessary to perform the maintenance services under this AGREEMENT. STATE shall reimburse LOCAL AGENCY for the reasonable costs of such equipment and supplies not to exceed the authorized expenditures set forth in Exhibit A-1. 20.Legal Relations and Responsibilities. 20.1 No Third-party Beneficiaries. This AGREEMENT is not intended to create duties, obligations, or rights of third parties beyond the PARTIES to this AGREEMENT. Nor does this AGREEMENT affect a PARTY’s legal liability by imposing any standard of care for the maintenance of STATE highways different from the standard of care imposed by law.     City Council 19 – 9 8/19/2025 20.2 Indemnification. Neither STATE nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY in connection with any work, authority or jurisdiction conferred upon LOCAL AGENCY under this AGREEMENT. LOCAL AGENCY shall fully defend, indemnify, and save harmless STATE and its officers and employees from all claims, suits, or actions of every kind occurring by reason of anything done or omitted to be done by LOCAL AGENCY, its contractors, sub-contractors and/or its agents pursuant to this AGREEMENT. Neither LOCAL AGENCY nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, in connection with any work, authority or jurisdiction conferred upon STATE under this Agreement. STATE shall fully defend, indemnify, and save harmless LOCAL AGENCY and its officers and employees from all claims, suits, or actions of every kind occurring by reason of anything done or omitted to be done by STATE, its contractors, subcontractors, and/ or its agents pursuant to this Agreement. 20.3 Work-related Injuries. If a LOCAL AGENCY-assigned crew member is injured while performing maintenance services under this AGREEMENT, LOCAL AGENCY or its designated subcontractor shall be responsible for ensuring the crew member is given prompt medical care and treatment and, if necessary, transportation to a medical facility. LOCAL AGENCY or its designated subcontractor shall administer any injury and workers compensation claims. LOCAL AGENCY shall notify the STATE’s Area Maintenance Superintendent within twenty-four (24) hours when any such incident has occurred. 21. Prevailing Wages and Labor Compliance. If the work performed under this AGREEMENT falls within the requirement of Prevailing wages as per Labor Code Section 1720 through 1815 LOCAL AGENCY shall comply with any and all applicable labor and prevailing wage requirements in Labor Code Sections 1720 through 1815 and implementing regulations for public works or maintenance contracts and subcontracts executed for the LOCAL AGENCY’s maintenance services under this AGREEMENT. LOCAL AGENCY agrees to include prevailing wage requirements in its contracts for public works. Work performed by LOCAL AGENCY’s own forces is exempt from the Labor Code’s prevailing wage.     City Council 19 – 10 8/19/2025 22. Insurance. LOCAL AGENCY and its contractors shall maintain in force, during the term of this AGREEMENT, a policy of general liability insurance, including coverage of bodily injury and property damage liability, naming the STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence, $2 million in aggregate, and $5 million in excess, as may be amended as the minimum liability coverage limits codified in the State’s Standard Specifications. LOCAL AGENCY will provide a certificate of insurance evidencing this insurance in a form satisfactory to STATE as a condition to STATE’s execution of this AGREEMENT. 23. Budget Contingency. STATE’s payments to LOCAL AGENCY are contingent upon the Legislature appropriating sufficient funds under the Budget Act and the encumbrance of funding to STATE’s District Office. 24. Termination. Either PARTY may terminate this AGREEMENT upon 30 days’ prior written notice to the other PARTY. 25. Effective Date (Term) of Agreement. This AGREEMENT shall become effective on the last of the dates each PARTY’s authorized representative has executed this AGREEMENT and shall expire on June 30, 2027. 26. Authority. Each individual executing this AGREEMENT on behalf of each PARTY represents and warrants that he/she is duly authorized under the law to execute this AGREEMENT. LOCAL AGENCY represents and certifies that it has, through its regular political process, authorized the execution of this AGREEMENT by appropriate resolution, delegation, or plenary authority as required. 27. Default. If LOCAL AGENCY fails to perform obligations assumed under this agreement, the STATE may, by written notice, request that the default be remedied within thirty (30) calendar days. If LOCAL AGENCY fails or refuses to do so, the STATE may seek legal remedies including specific performance, complete the obligations and refuse to pay LOCAL AGENCY’s future invoices until STATE’s expenses are redeemed. 28. Counterparts. This AGREEMENT may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document.     City Council 19 – 11 8/19/2025 29. Electronic Signatures. Electronic signatures of the PARTIES, whether digital or encrypted, are intended to authenticate this written AGREEMENT, and shall have the same force and effect as manual signatures for this AGREEMENT. 30. Party Representatives and Notices. All notices, document submittals and invoices required under this AGREEMENT shall be deemed to have been fully given when made in writing and received by the PARTIES at their respective addresses listed on Exhibit C. 31. List of Exhibits. Exhibit A – Locations Exhibit A-1 – Funding Exhibit B – Proof of Insurance Exhibit C- PARTY Representatives and Contacts Exhibit D - Maintenance Policy Directive (MPD) 1001 R1 Jennifer L. Hall City Clerk THE CITY OF SANTA ANA STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Dated: Dated: Alvaro Nuñez City Manager Deputy District Director Maintenance District 12 APPROVED AS TO FORM: SONIA R. CARVALHO CITY ATTORNEY Dated: ATTEST Kyle Nellesen Assistant City Attorney Dated: 8/04/25     City Council 19 – 12 8/19/2025 CALTRANS DELEGATED MAINTENANCE AGREEMENT MAINTENANCE SERVICES AND LIST OF LOCATIONS Maintenance Services Provided: all work to be performed on sites that are accessible from the public right of way. City of Santa Ana staff and/or contractors will not perform work on freeway right of way for safety purposes. 1.Encampment Removal and Cleanup (per State Procedures) 2.Litter and Debris Removal to include but not limited to: a.Garbage b.Furniture C.Appliances d.Tire casings e.Bulky and large items f.Automobile wreckages g.Auto Components h.Clothing i.Beverage Containers j.Food packages 3.Weed Abatement -Control and removal of weeds 4.Graffiti Removal Services using pre-approved paint colors for Cal-Trans Schedules and Frequency: locations listed in Exhibit A below will be inspected and cleaned one time per week or as needed. EXHIBIT A Page 1 of 13     City Council 19 – 13 8/19/2025 State Highway 5 Freeway 1.17th & Penn Way-On/Off Ramps Maintenance Area EXHIBIT A Page 2 of 13     City Council 19 – 14 8/19/2025 State Highway 5 Freeway (Cont.) 2.Buffalo & Main Maintenance Area EXHIBIT A Page 3 of 13     City Council 19 – 15 8/19/2025 State Highway 5 Freeway (Cont.) 3.Santiago Creek Underpass Maintenance Area 1miil�@? EXHIBIT A Page 4 of 13     City Council 19 – 16 8/19/2025 State Highway 5 Freeway (Cont.) 4.Grand Avenue On/Off Ramps and Underpass Maintenance Area EXHIBIT A Page 5 of 13     City Council 19 – 17 8/19/2025 State Highway 5 Freeway (Cont.) 5.East Side of Freeway Between Stafford Street and Mabury Street Maintenance Area EXHIBIT A Page 6 of 13     City Council 19 – 18 8/19/2025 State Highway 5 Freeway (Cont.) 6.South Side of Freeway Between Logan Street and Lincoln Avenue Maintenance Area EXHIBIT A Page 7 of 13     City Council 19 – 19 8/19/2025 State Highway 5 Freeway (Cont.) 7. 4th Street North Bound Off Ramp Maintenance Area EXHIBIT A Page 8 of 13     City Council 19 – 20 8/19/2025 State Highway 22 Freeway 8.Bristol and Hesperian On/Off Ramp and Underpasses I J I _.£:-_ ' I Maintenance Area EXHIBIT A Page 9 of 13     City Council 19 – 21 8/19/2025 State Highway 55 Freeway 9.Dyer East and West On/Off Ramps and Underpass Maintenance Area EXHIBIT A Page 10 of 13     City Council 19 – 22 8/19/2025 State Highway 55 Freeway 10.MacArthur Blvd Southbound On Ramp Maintenance Area EXHIBIT A Page 11 of 13     City Council 19 – 23 8/19/2025 State Highway 55 Freeway (Cont.) 11.4th Street -South Bound On/Off Ramps Maintenance Area EXHIBIT A Page 12 of 13     City Council 19 – 24 8/19/2025 EXHIBIT A LOCATIONS Route No. Length Mi Description of Routing 5 1.5 ORA-31.0/31.1; 31.2/31.5; 31.5/31.9; 32.0/32.1; 32.3/32.7; 32.9/33.0; 33.3/33.4 NB Fourth offramp; NB Concord; Grand select ramp locations; SB Logan pump plant; Seventeenth select ramps; SB Buffalo onramp; Santiago Creek Bridge 22 0.3 ORA-R9.9/R10.2 Hesperian and Bristol select ramps 55 1.2 ORA-R6.4/R7.0; R7.7/R8.0; 10.8/11.1 SB MacArthur select onramp; Dyer select ramps; SB Fourth select ramps Page 13 of 13     City Council 19 – 25 8/19/2025 EXHIBIT A-1 Funding Route No. Postmile Location Description Maintenance Services Maximum Authorized Expenditure 5 31.0/31.1 Northbound Fourth Street offramp Local Agency As Shown Below 5 31.2/31.5 Northbound Concord Local Agency As Shown Below 5 31.5/31.9 Grand Avenue select ramps Local Agency As Shown Below 5 32.0/32.1 Southbound Logan pump plant Local Agency As Shown Below 5 32.2/32.7 Seventeenth Street select ramps Local Agency As Shown Below 5 32.9/33.0 Southbound Buffalo onramp Local Agency As Shown Below 5 33.3/33.4 Santiago Creek Bridge Local Agency As Shown Below 22 R9.9/R10.2 Hesperian and Bristol select ramps Local Agency As Shown Below 55 R6.4/R7.0 Southbound MacArthur select ramps Local Agency As Shown Below 55 R7.7/R8.0 Dyer select ramps Local Agency As Shown Below 55 10.8/11.1 Southbound Fourth Street select ramps Local Agency As Shown Below Total maximum authorized expenditure: $ 400,000 through June 30, 2027 Total maximum authorized expenditure per year: $200,000 unless approved in writing by State.     City Council 19 – 26 8/19/2025 EXHIBIT B Proof of Insurance Page 1 of 5     City Council 19 – 27 8/19/2025 INDEPE NDENT CITIES RISK MANAGEMENT AUTHORITY 1750 Creekside Oaks Drive, Suite 200 | Sacramento, CA 95833 www.icrma.org LIABILITY PROGRAM Addit ional Covered Party Certificate Number: 2026-124 Certificate Holder: CalTrans District State of California, its officers, agents, and employees 1750 East 4th Street, Suite 100 Santa Ana, CA 92705 Cover ed Party: City of Santa Ana Descr iption of Covered Activity: As respects Encampment Delegated Maintenance Agreement for the term of 06/19/2025 through 06/30/2027. The Certificate Holder is included as an Additional Covered Party with regard to any negligent acts or omissions of the Covered Member, its employees, and its elected or appointed officials. Memorandum of Coverage Number: ICRMA GL 2026 Effective Date: 7/1/25 Expiration Date: 7/1/26 Limits: $5,000,000 (per occurrence) Member Retained *$3,000,000 Limit (MRL): The Fo llowing General and automobile liability as defined in the memorandum of coverage on file with the covered party Coverage is in named above. Sexual misconduct not specifically excluded for the city. effect: This is to certify that the coverage listed above has been issued to the Covered Party named above for the coverage period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain. The coverage afforded as described herein is subject to all the terms, exclusions, and conditions of the Liability Memorandum of Coverage of the ICRMA, which is available for your review upon request. Pursuant to the definition of Covered Party in the Liability Memorandum of Coverage, the certificate holder named above is an additional covered party for covered claims arising out of the covered activity stated above and is subject to the limits stated above. *Such limits are inclusive of the city’s MRL. Coverage is in effect from 12:01 a.m. Pacific Standard Time of effective date to 12:01 a.m. Pacific Standard Time of expiration date as stated above and will not be canceled, limited, or allowed to expire Date Issued: 7/18/2025 Renewal: Yes Autho rized Representative Signature: ____________________________ ICRMA Executive Director Exhibit B Page 2 of 5     City Council 19 – 28 8/19/2025 Date Issued: 7/18/2025 Renewal: Yes Authorized Representative Signature: ____________________________ ICRMA Executive Director except upon 30-day notice to the certificate holder. EXHIBIT B Page 3 of 5     City Council 19 – 29 8/19/2025 EXHIBIT B Page 4 of 5     City Council 19 – 30 8/19/2025 EXHIBIT B Page 5 of 5     City Council 19 – 31 8/19/2025 EXHIBIT C Party Representatives and Notices. LOCAL AGENCY’s Project Manager: Arturo Rodriguez, arodriguez@santa- ana.org STATE’s District Maintenance Agreement Coordinator (DMAC) is: Sarah Rodriguez, sarah.rodriguez@dot.ca.gov STATE’s Encampment Specialist Maintenance Superintendent Name: John Bybee Telephone Number: (424) 413-1134 Email Address: john.bybee@dot.ca.gov State’s Area Maintenance Superintendent: Chris Bunning Telephone Number: (949) 279-9476 Email Address: chris.bunning@dot.ca.gov State’s Landscape Specialist, Maintenance Support: Kenny Gonzalez Telephone Number: (949) 910-0978 Email Address: kenny.gonzalez@dot.ca.gov Caltrans District Office: 1750 East Fourth Street, Santa Ana, CA 92705 All notices, document submittals and invoices required under this AGREEMENT shall be deemed to have been fully given when made in writing and received by the PARTIES at their respective addresses as follows: Caltrans: 1750 East Fourth Street, Santa Ana, CA 92705 City of Santa Ana: 220 South Daisy Avenue, Santa Ana, CA 92703     City Council 19 – 32 8/19/2025 EXHIBIT D Maintenance Policy Directive (MPD) 1001 R1 👉👉 Caltrans Maintenance Policy Directive MPD 1001-R1 (PDF)     City Council 19 – 33 8/19/2025 Police Department www.santa-ana.org/pd Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Resolution and Agreement for Police Department K-9 Kaylee AGENDA TITLE Resolution and Agreement Authorizing Police Corporal Ryan Johnson to Purchase a Retired Santa Ana Police Department K-9 RECOMMENDED ACTION 1. Adopt a resolution authorizing the purchase agreement between Santa Ana Police Corporal Ryan Johnson and the City of Santa Ana for the sale of a retired Santa Ana Police Department K-9. RESOLUTION NO. 2025-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K-9 2. Authorize the City Manager to execute a purchase agreement with Santa Ana Police Corporal Ryan Johnson for the sale of a retired Police Department K-9 in the amount of $1 (Agreement No. A-2025-XXX). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Santa Ana Police Department Canine Unit utilizes police service dogs trained specifically to assist with different patrol functions. The police service dogs serve as a valuable officer safety resource during tactical and high-risk situations. The police service dogs are used to find and apprehend violent suspects, providing officers with additional safety options when apprehending a suspect. In addition to enforcement duties, the Canine Unit performs public relations activities that enhance the crucial bond between the Police Department and community members. During public events, community members are able to “meet and greet” the police service dogs and observe live bite and detection demonstrations.     City Council 20 – 1 8/19/2025 Resolution and Agreement for Police Department K-9 Kaylee August 19, 2025 Page 2 5 2 7 2 Police Corporal Johnson worked alongside his K-9 partner, Kaylee, since 2018. Kaylee is an 11 year old Belgian Malinois; the average retirement age for police service dogs. At her age and physical condition, it would be impractical to keep her in service as a K-9 team with Corporal Johnson. During their assignment as a K-9 team, Kaylee has lived with Corporal Johnson for over seven years. As Kaylee retires, Corporal Johnson wishes to purchase Kaylee for the standard fee of one dollar ($1). Police Corporal Johnson will assume ownership and full responsibility for the care, maintenance, food, housing, medical, and any other expenses that arise out of Corporal Johnson’s ownership of Kaylee. In order to provide a consistent home and care for K-9 Kaylee, it is recommended that the agreement between Corporal Johnson and the City of Santa Ana be approved. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The one dollar ($1) payment from Corporal Johnson for the purchase of K-9 Kaylee will be deposited into the Police Department’s Miscellaneous Reimbursement revenue account (no. 01114002-57402). EXHIBIT(S) 1. Resolution 2. Agreement with Corporal Johnson Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nuñez, City Manager     City Council 20 – 2 8/19/2025 RESOLUTION NO. 2025-xxx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AGREEMENT BETWEEN CORPORAL RYAN JOHNSON AND THE CITY OF SANTA ANA RELATING TO THE PURCHASE OF A RETIRED SANTA ANA POLICE DEPARTMENT K-9 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. WHEREAS, Corporal Ryan Johnson (“Officer”) is a current police officer with the City of Santa Ana and is assigned to the Canine Unit as a K-9 officer; and B. WHEREAS, the City assigned a dog named Kaylee to be used in the K-9 program and Kaylee was assigned to Officer; and C. WHEREAS, Kaylee has served the department for seven (7) years as a police service dog and Kaylee is 11 years old, a normal retirement age for police service dogs. Based upon her age and current physical condition, it would be impractical to keep her in service and transfer her to a new K-9 officer; and D. WHEREAS, Officer has requested permission to purchase Kaylee and the City is agreeable to selling Kaylee to Officer due to their relationship as Kaylee’s handler. Section 2. The City has declared Kaylee to be surplus property and due to the nature of Officer's relationship with Kaylee, the City Council authorizes the City Manager to enter into an Agreement with Officer on behalf of the City to sell Kaylee for $1 under terms and conditions acceptable to the City Attorney. Section 3. If any surcharge or fee, section, subsection, sentence, clause, phrase or word of this Resolution is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have passed and adopted this Resolution, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. Resolution 2025-xxx Page 1 of 2 EXHIBIT 1     City Council 20 – 3 8/19/2025 Resolution 2025-xxx Page 2 of 2 ADOPTED this day of August, 2025. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Tamara Bogosian Sr. Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk do hereby attest to and certify the attached Resolution No. 2025-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on August __, 2025. Date: City Clerk City of Santa Ana     City Council 20 – 4 8/19/2025 EXHIBIT 2 PURCHASE AGREEMENT THIS PURCHASE AGREEMENT, made and entered into this 19th day of August, 2025 by and between Santa Ana Police Department Officer, Corporal Ryan Johnson ("Officer") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. Officer is a member of the Santa Ana Police Department and is assigned as a K-9 Handler in the K9 Unit. B. Officer is, in connection with his assignment as a K9 Handler, given the care, custody, and control of a police dog named "Kaylee" (Dog). C. Dog has been specially trained to assist officers in law enforcement tasks and to respond to commands issued specifically by the Officer. D. Dog is 11 years old, a normal retirement age for police dogs. Based on her age and current physical condition, it would be impractical to keep her in service. E. Dog is considered "surplus" property and the Director of Finance has agreed to sell Dog to Officer for the total sum of $1.00. F. Officer wishes to purchase and adopt Dog. It is the City's intent to sell Dog to Officer subject to the conditions specified in this agreement. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. City hereby sells Dog to Officer for the total sum of $1.00, payable at the time this contract is executed. Officer shall be the owner of the Dog upon execution of this contract and payment of $1.00. 2. Officer agrees and hereby assumes ownership and full responsibility for the care, maintenance, food, housing, medical and any and all other expenses that result from or arise out of Officer's ownership of Dog. 3 . Officer agrees that the City shall have no further responsibility of liability for Dog or Dog's care after the date of this Agreement. 4 . Officer agrees to defend, indemnify and hold harmless the City and its officers, employees, representatives, and agents with respect to any loss, damage, claim, injury, or liability that arises out of, or is in any way related to, Dog or Officer's actions with Dog after the effective date of this Agreement. .----·---------· : Scanned with i a} CamScan ner·     City Council 20 – 5 8/19/2025 5. Officer gives up and waives any right he may have on behalf of himself and his heirs, assigns, and successors for any loss, injury, damage, claim, or liability arising out of or in any way related to Officer's ownership and possession of Dog. 6. This Agreement contains the entire agreement between the parties and no representations have been made by any of the parties or their representative, except as is contained herein and any representations not expressed herein arc invalid and unenforceable. This agreement is valid on the effective date and may not be modified thereafter, except in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. rJ.~s~ olice Officer RECOMMENDED FOR APPROVAL: Chief of Police APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney ByQd amara Bogosian Sr. Assistant City Attorney 2 CITY OF SANTA ANA ALVARO NUNEZ City Manager ATTEST: JENNIFER L. HALL City Clerk Scanned with 12 CamScanner-; I J     City Council 20 – 6 8/19/2025 City Clerk’s Office www.santa-ana.org/city-clerks-office Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Regional Board Appointments AGENDA TITLE Nominate and Appoint a Representative to the Upper Newport Bay Watershed Executive Committee and an Alternate to the Santa Ana River Flood Protection Agency RECOMMENDED ACTION 1. Nominate and appoint a representative to the Upper Newport Bay Watershed Executive Committee. 2. Nominate and appoint an alternate to the Santa Ana River Flood Protection Agency. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The City has representation on various regional boards/agencies which make public policy decisions on regional issues such as transportation, water resources, fire services, and government facilities. The City Council typically reviews and makes appointments to such regional boards following each General Municipal Election and last made appointments on December 17, 2024. With the recent retirement of former Public Works Executive Director Nabil Saba, there are two regional board vacancies: Upper Newport Bay Watershed Executive Committee (representative) and Santa Ana River Flood Protection Agency (alternate). Each of these boards is scheduled to have a regular meeting in September 2025. New appointments are now required to ensure continued representation of the City’s interests on these regional boards. Descriptions of these regional boards are included in Exhibit 1 and a list of current representatives for all regional boards is attached as Exhibit 2.     City Council 21 – 1 8/19/2025 Regional Board Appointments August 19, 2025 Page 2 5 2 7 8 There is no compensation for service on either board so there is no requirement to comply with FPPC Regulation 18702.5 for these appointments; therefore City Council may vote on both appointments. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Description of Regional Agencies 2. List of Current Regional Board Members Submitted By: Jennifer L. Hall, City Clerk Approved By: Alvaro Nuñez, City Manager     City Council 21 – 2 8/19/2025 REGIONAL BOARDS/AGENCIES DESCRIPTIONS Page 1 of 1 REV. 08/06/2025 NEWPORT BAY WATERSHED EXECUTIVE COMMITTEE The Newport Bay Watershed Executive Committee (Executive Committee) is the successor to the Upper Newport Bay Sediment Control Executive Committee established through a cooperative agreement in the early 1980s. The Executive Committee was formed by amendment of the cooperative agreement in 1999, and now includes in its interests the impairments of Newport Bay caused by nutrients, toxins, and pathogens in addition to sediment, as well as related environmental enhancements. Members of the Executive Committee are elected, appointed, or executive level managers, with one member from each of the signatories to the agreement (The County member, however, represents both the County and the Orange County Flood Control District). The Executive Committee provides strategic direction for environmental enhancement programs in the watershed, advocacy of these programs to the elected/appointed boards of the member organizations, and a forum for discussion of watershed environmental issues. Membership:Council Member or executive level manager Compensation:None Term Limits:None Meeting Location:Irvine Ranch Water District, 15600 Sand Canyon Ave, Irvine Meeting Date/Time:Biannually (March & September), 3rd Wednesday at 1:30-3:30 P.M. Alternate:None SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) The SARFPA was formed on November 25, 1974 to support the Santa Ana River Mainstream Project. As a joint powers agency, SARFPA’s primary function is to seek congressional authorization and appropriations for the Santa Ana River Mainstream Project. The agency provides Orange County residents with information on the Santa Ana River flood threat and supports, on their behalf, the need for flood control improvements. Membership:Council Member Compensation:None Term Limits:None Meeting Location:Orange County Water District, 18700 Ward Street, Fountain Valley [and recently by Zoom] Meeting Date/Time:4th Thursday of each odd month at 4:00 P.M. Alternate:Yes     City Council 21 – 3 8/19/2025 Updated: 7/17/2025 CITY OF SANTA ANA 2025-26 REGIONAL BOARD AND SUBCOMMITTEE MEMBERS BOARD CURRENT MEMBER POSITION MEETINGS COMPENSATION / REMUNERATION TERM EXPIRES Metropolitan Water District Board (MWD) Thai Viet Phan Rep. Board Meetings 2nd Tues. of month, 12:30pm; Committee Meetings 2nd Mon. & 2nd/4th Tues. at 700 N. Alameda St., Los Angeles Mileage reimbursement from MWD Newport Bay Watershed Executive Committee Vacant (was Nabil Saba) Rep. Biannually (March & September), 3rd Wed., 1:30- 3:00pm at Irvine Ranch Water District, 15600 Sand Canyon Ave., Irvine None Orange County Fire Authority (OFCA) * Phil Bacerra Rep. Every Month, 4th Thurs., 6:30pm, 1 Fire Authority Rd., Irvine $100 per meeting; max $300 Requires Resolution Orange County Housing Finance Trust Jessie Lopez Rep. Every two months, 3rd Wed., 10am, 400 W. Civic Center Dr., Santa Ana None OC Sanitation District * Johnathan Ryan Hernandez Rep. Every Month, 4th Wed. at 6pm, 18480 Bandilier Circle, Fountain Valley $315 per meeting; Max 6 meetings/month; Plus mileage OC Sanitation District * Jessie Lopez Alt. Every Month, 4th Wed. at 6pm, 18480 Bandilier Circle, Fountain Valley $315 per meeting; Max 6 meetings/month; Plus mileage OC Vector Control District Nelida Mendoza Rep. Every Month, 3rd Thurs., 3pm, 13001 Garden Grove Blvd., Garden Grove $100/Mtg. 1/1/2026 Orange County Water District* Valerie Amezcua Rep. 1st & 3rd Wed., 5:30pm, 18700 Ward St., Fountain Valley; Committees at various times / dates $330.75 per meeting; max 10 meetings/month Southern California Association of Governments (SCAG) * Valerie Amezcua Rep. Meets 1st Thurs. of each month, 12:15 – 2:00pm, 900 Wilshire Blvd., Suite 1700, Los Angeles $150 per meeting; Max 6 meetings/month; Plus mileage District 16 Orange County Council of Governments Board of Directors (OCCOG) * Valerie Amezcua Rep. Every Month, 4th Thurs., 10:30am – 12:30pm, 125 Pacifica, Irvine $100/meeting Orange County Council of Governments Board of Directors (OCCOG) * Jessie Lopez Alt. Every Month, 4th Thurs., 10:30am – 12:30pm, 125 Pacifica, Irvine $100/meeting Santa Ana River Flood Protection Agency (SARFPA) Benjamin Vazquez Rep. Meets odd months, 4th Thurs., 4:00pm, 18700 Ward St., Fountain Valley None Santa Ana River Flood Protection Agency (SARFPA) Vacant (was Nabil Saba) Alt. Meets odd months, 4th Thurs., 4:00pm, 18700 Ward St., Fountain Valley None Transportation Corridor Agencies (TCA) * David Penaloza Rep. Every Month, 2nd Thurs., 9:30am, 125 Pacifica, Irvine $120 per meeting; Plus Mileage Transportation Corridor Agencies (TCA) * Valerie Amezcua Alt. Every Month, 2nd Thurs., 9:30am, 125 Pacifica, Irvine $120 per meeting; Plus Mileage *Required to file a FPPC Statement of Economic Interests (Form 700)     City Council 21 – 4 8/19/2025 Planning and Building Agency www.santa-ana.org/pb Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Zoning Ordinance Amendment No. 2025-01, Ordinance Amendment No. 2025- 01, and a Resolution to Amend Portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code Relating to Group Homes and to Establish a Group Home Special Use Permit Fee and an Operator’s Permit Fee AGENDA TITLE Public hearing - Zoning Ordinance Amendment No. 2025-01 and Ordinance Amendment No. 2025-01 to amend portions of Chapter 41 (Zoning) and Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code relating to Group Homes And Land Use Definitions and a Resolution to Amend the Miscellaneous Fees Schedule for the Fiscal Year 2025-2026 to Establish Planning and Building Agency Review Fees for Group Home Special Use Permit Applications and Group Home Operator’s Permit Applications Legal notice published in the OC Reporter on August 8, 2025. RECOMMENDED ACTIONS 1. Adopt an ordinance approving Zoning Ordinance Amendment No. 2025-01 and Ordinance Amendment No. 2025-01 to amend several sections of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code (SAMC) relating to the location, licensing, permitting, and operational requirements for group homes and land use definitions. ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) 2. Adopt a resolution to establish a Group Home Special Use Permit application review fee and a Group Home Operator’s Permit review fee. RESOLUTION NO. 2025-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT GOVERNMENT CODE §84308 APPLIES: No     City Council 22 – 1 8/19/2025 ZOA No. 2025-01, OA No. 2025-01, and Fee Resolution (Group Home Ordinance and Group Home Special Use Permit and Operator’s Permit Fees) August 19, 2025 Page 2 5 2 0 9 EXECUTIVE SUMMARY At its April 15, 2025 regular meeting, the City Council, with unanimous support, directed staff to draft an ordinance based on the Costa Mesa group home ordinance to establish local regulations for group homes for the Council’s consideration that are consistent with the Federal Fair Housing Act Amendments of 1988 (FFHA), the California Fair Employment Housing Act (FEHA), and recent caselaw. The proposed regulations will preserve the characteristics of residential neighborhoods, provide opportunities for the disabled to reside in a residential zone that is enjoyed by the non-disabled, and provide a broader range of housing opportunities to the disabled. Planning Commission Action – June 23, 2025 On June 23, 2025, the Planning Commission held a public hearing for the project and voted 5:0:2, with Commissioners Leo and Ramos absent, to recommend that the City Council approve Zoning Ordinance Amendment (ZOA) No. 2025-01. The Planning Commission did not provide a recommendation on the proposed amendments to Chapter 8 nor on the proposed resolution to establish permit fees as they are not within the purview of the Commission. DISCUSSION The City of Santa Ana is proposing to amend portions of Chapter 41 (Zoning) and to add Article XXIII to Chapter 8 of the Santa Ana Municipal Code (SAMC) to establish a regulatory framework for the location, licensing, permitting, and operational requirements of group homes. The proposed amendment also includes modifications to definitions. These amendments are intended to reflect current state and federal laws and implement best practices. In addition, the recommended actions include adoption of a resolution (Exhibit 2) establishing fees for Group Home Special Use Permits and Group Home Operator’s Permits. The proposed ordinance, attached to this report (Exhibit 1), includes Zoning Ordinance Amendment No. 2025-01 and Ordinance Amendment No. 2025-01. Zoning Ordinance No. 2025-01 would amend Chapter 41 and Ordinance Amendment No. 2025-01 would amend Chapter 8 (Buildings and Structures) of the SAMC. Table 1 below and on subsequent pages illustrates key provisions of the proposed amendments to both Chapter 41 and Chapter 8. Table 1: ZOA No. 2025-01 and OA No. 2025-01 Current and Proposed Text Regulations Item Existing Zoning Code Regulations Proposed Zoning Code Amendment Definitions Group homes nor sober- living homes are defined. 1. Sec. 41-66.5 defines group homes. 2. Sec. 41-143.5 defines residential care facilities.    City Council 22 – 2 8/19/2025 ZOA No. 2025-01, OA No. 2025-01, and Fee Resolution (Group Home Ordinance and Group Home Special Use Permit and Operator’s Permit Fees) August 19, 2025 Page 3 5 2 0 9 Item Existing Zoning Code Regulations Proposed Zoning Code Amendment 3. Sec. 41-152.7 defines sober-living homes. 4. Add and delete other definitions as necessary to eliminate ambiguity between uses. Zoning Districts Group homes not expressly listed as a permitted use. Table in new Group Home Article (Sec. 41-2401) expressly states what zoning districts permit what types of group home facilities: 1. 6 or Less: All zones where single-family is permitted. 2. 7 or More: R2, R3, R4, and SDs/SPs where multi-family is permitted. Permit Requirements No permit required for group homes. Sec. 41-2401 requires permits for group homes by type: 1. Group Home Special Use Permit Required: 6 or less occupants. * 2. Conditional Use Permit Required: 7 or more occupants. Sec. 8-3600 requires an Operator’s Permit for group homes with 7 or more occupants. *Exception for state licensed facilities with 6 or less occupants. Separation Requirements No separation requirement. 1. Sec. 41-2402(b) requires a 650- foot separation between group homes. 2. Sec. 41-2402(b) separation does not apply to group homes with 6 or less occupants in single-family zones. Sober-living Home Standards No applicable standards.Sec. 41-2402(b)(15) includes standards for sober-living facilities, in addition to applicable group home standards, related to active participation in treatment, rules and regulations to prohibit use of alcohol or non-prescription drugs, limits on occupants subject to the sex offender registration, visitation policy, good neighbor policy, and limits on services provided. Occupancy Limits No limits on occupancy.Sec. 41-2401 distinguishes between small (6 or less occupants) and large (7 or more occupants) and zoning districts where permitted and types of permits required.     City Council 22 – 3 8/19/2025 ZOA No. 2025-01, OA No. 2025-01, and Fee Resolution (Group Home Ordinance and Group Home Special Use Permit and Operator’s Permit Fees) August 19, 2025 Page 4 5 2 0 9 Item Existing Zoning Code Regulations Proposed Zoning Code Amendment Operator Qualifications Not addressed.1. Sec. 41-2402(e) places clear regulations and qualifications for operators of small group homes. 2. Sec. 8-3600 et seq. places clear regulations and qualification for operations of large group homes. Existing Homes Not addressed.1. Sec. 41-2404 requires existing homes with 6 or less occupants to apply for a Group Home Special Use Permit within 90 days of effective date. 2. Sec. 41-2405 requires existing home with 7 or more occupants to obtain an Operator's Permit within 120 days of effective date. Reasonable Accommodation Not explicitly addressed.Sec. 41-2402(b)(16) expressly states that a reasonable accommodation seeking relief from applicable standards may be applied for (Sec. 41- 652, 41-653, 41-654, and 41-655). Background Like many other cities in California, Santa Ana has experienced a rise in the number of group homes within single-family residential neighborhoods. The proliferation of group homes has led to an increase in code enforcement complaints and calls for service from residents relating to impacts associated with such uses. The FFHA and FEHA prohibit discrimination against individuals on the basis of race, color, religion, sex, national origin, family status and disability through zoning or other land use practices. Because of these laws, cities cannot develop zoning or land use regulations that would discriminate against individuals with disabilities. As defined by the FFHA and FEHA, persons with disabilities are individuals with mental or physical impairments that substantially limit one or more major life activities. Such disabilities include but are not limited to blindness, mobility impairment, mental illness, learning disabilities, and alcoholism and drug addiction. Present Status in Santa Ana The City’s ability to limit the impacts of group homes on the community are regulated by state and federal legislation. Current provisions of the SAMC do not clearly define group homes. In addition, the SAMC does not expressly identify or allow these uses; rather, the SAMC only specifies residential uses in general terms and such facilities have established in residential zones without any type of zoning permit approval. Because of this, the City’s Code Enforcement Division has encountered challenges in its efforts to regulate group homes. Furthermore, the City has witnessed an increasing amount of clustered group     City Council 22 – 4 8/19/2025 ZOA No. 2025-01, OA No. 2025-01, and Fee Resolution (Group Home Ordinance and Group Home Special Use Permit and Operator’s Permit Fees) August 19, 2025 Page 5 5 2 0 9 homes locating within the City’s residential neighborhoods that are functioning similarly to that of an institutionalized facility, which can disrupt the neighborhood character envisioned by the City’s General Plan. Based on state and City data, 74 sober-living homes are estimated to be operating in Santa Ana, of which 11 are licensed facilities and 63 are suspected to be unlicensed facilities. Because of their unlicensed status, the total number of these operations are not certain. State Licensing and Requirements The state has established a licensing system for certain group homes that provide certain type of care and supervision. These state licensed facilities are designed to accommodate individuals who may require 24-hour supervision but who do not need extensive medical care. These facilities provide services to a diverse group of individuals and vary in size and capacity. Such facilities include intermediate care facilities for the developmentally disabled, community care facilities, residential care facilities for the elderly, residential care facilities for the chronically ill, alcoholism and drug abuse facilities, pediatric day health and respite care facilities, residential health care facilities (including congregate living health facilities), family care homes, foster homes, and group homes for the mentally disordered or otherwise disabled persons or dependent and neglected children. These types of licensed facilities are regulated by the Department of Social Services (DSS), Department of Health Care Services (DHCS), or Department of Public Health (DPH), which fall under the supervision of the Health and Human Services Agency (HHS) of the State of California. Each department has its own review and application process and such facilities are inspected annually. State law makes it clear that cities cannot regulate state licensed group homes that provide care and services to six (6) or fewer individuals. In addition, cities cannot regulate living arrangements in which the occupants operate as a “single housekeeping unit.” Pursuant to state law, licensed group homes serving six or fewer persons and single housekeeping units shall be considered a residential use of property for zoning purposes. Licensed group homes and single housekeeping units must be treated like single-family residences for zoning purposes. Therefore, these types of facilities must be permitted in all residential zones in which single-family residences are allowed, with the same development and parking standards of a single-family residence. However, local jurisdictions do have the ability to regulate (subject to some state and federal limitations) unlicensed group homes of any occupant size and licensed group homes that care for seven (7) or more individuals. Costa Mesa Group Home Ordinance The City of Costa Mesa has successfully established a precedent for the regulation of group homes and sober-living facilities through its municipal ordinances, which include requirements for special or conditional use permits and a 650-foot separation distance. These regulations faced significant legal scrutiny under the FFHA and the Americans with     City Council 22 – 5 8/19/2025 ZOA No. 2025-01, OA No. 2025-01, and Fee Resolution (Group Home Ordinance and Group Home Special Use Permit and Operator’s Permit Fees) August 19, 2025 Page 6 5 2 0 9 Disabilities Act (ADA), with challenges alleging discrimination against individuals with disabilities. However, the United States Court of Appeals for the Ninth Circuit, in The Ohio House, LLC v. City of Costa Mesa, ultimately affirmed Costa Mesa's ordinances. This ruling confirms that local jurisdictions can implement such regulations if they demonstrably benefit individuals with disabilities by fostering appropriate living environments, rather than solely imposing restrictions, and are not based on discriminatory intent. This outcome provides a critical framework and legal support for the City of Santa Ana as it proceeds with the proposed ordinance modeled after Costa Mesa's approach to regulate group homes and sober-living facilities within its residential neighborhoods. Table 2 below and on the following page illustrates how key provisions in the proposed ordinance are consistent with the provisions in the City of Costa Mesa’s ordinance, thereby demonstrably benefiting individuals with disabilities by fostering appropriate living environments. Adopting an ordinance consistent with Costa Mesa's successfully litigated framework offers a legally sound approach, thereby enhancing the proposed ordinance's effectiveness in regulating group homes and sober-living facilities while mitigating future legal vulnerabilities for the City. Table 2: Comparison to Costa Mesa’s Ordinance Provision Costa Mesa Proposed Ordinance Definitions Defines group homes Yes Yes Defines sober-living home Yes Yes Defines integral uses Yes Yes Defines boarding house Yes Yes Land Use/Required Permit Provides preferential treatment to group homes over similar living arrangements to non-disabled (boarding house-like arrangements) Yes Yes Distinguishes between large and small group homes (6 or less, and 7 or more occupants) Yes Yes Requires special use permit for group homes with 6 or fewer occupants in single-family residential zones Yes Yes Requires special use permit for group home with 6 or fewer occupants in multiple-family residential zones Yes Yes Requires conditional use permit for group homes with 7 or more occupants in limited zones Yes Yes Requires operator’s permit for group homes with 7 or more occupants Yes Yes Prohibits group homes with 7 or more occupants in single-family zones Yes Yes Prohibits integral facilities Yes Yes Operational and Development Standards Separation requirement for group homes with 6 or fewer occupants in single-family zones No No Separation requirement for sober-living homes with 6 or fewer occupants in single-family zones Yes (650 ft)Yes (650 ft)     City Council 22 – 6 8/19/2025 ZOA No. 2025-01, OA No. 2025-01, and Fee Resolution (Group Home Ordinance and Group Home Special Use Permit and Operator’s Permit Fees) August 19, 2025 Page 7 5 2 0 9 Provision Costa Mesa Proposed Ordinance Separation requirement for group homes with 6 or fewer occupants in non-single-family zones Yes (650 ft)Yes (650 ft) Separation requirement for group homes with 7 or more occupants in multiple-family zones Yes (650 ft)Yes (650 ft) House manager required for group home Yes Yes Group home use is required in both primary dwelling and ADU, when present Yes Yes Parking restriction Yes (500 ft)Yes (500 ft) 48-hour notice prior to eviction Yes Yes Prohibits “care and supervision”Yes Yes Property owner written approval Yes Yes Additional requirements for sober-living home (i.e., Good Neighbor Policy) Yes Yes General Plan Consistency ZOA No. 2025-01 and OA No. 2025-01 are consistent with various goals and policies of the General Plan. Specifically, these actions are consistent with Housing Element (HE) Goal 2 (a diversity of quality housing, affordability levels, and living experiences that accommodate Santa Ana’s residents and workforce of all household types, income levels, and age groups to foster an inclusive community), Policy HE-2.5 (diverse housing types), HE Goal 4 (adequate rental and ownership housing opportunities and supportive services for seniors, people with disabilities, families with children, and people experiencing homelessness), Policies HE-4.3 and HE-4.7 (provide housing for disabled people to live independent lives and provide regulatory oversight), Community Element (CE) Policy CM- 3.2 (support the creation of healthy neighborhoods), Land Use Element (LU) Policy LU- 1.1 (foster compatibility between land uses to enhance livability and promote healthy lifestyles), Policy LU-4.6 (support diverse housing types that promote a healthy environment), and Policy LU-4.7 (promote mixed housing types to create inclusive communities). Group Home Special Use Permit and Operator’s Permit Application Review Fees Miscellaneous Fees are intended to recover the City’s costs associated with delivering the corresponding services and, in accordance with state law, cannot exceed the City’s actual costs in delivering said service. With the adoption of ZOA No. 2025-01, the City would require unlicensed group homes with six or fewer occupants to obtain a newly established Group Home Special Use Permit. In addition, with the adoption of OA No. 2025-01, the City would require group homes with seven or more occupants to obtain a newly established Group Home Operator’s Permit. Neither of these permits were contemplated in the Fiscal Year 2025-2026 Miscellaneous Fees Schedule and the Planning and Building Agency is proposing to establish a new Group Home Special Use Permit application fee of $4,565 and a new Group Home Operator’s Permit application fee of $3,310.    City Council 22 – 7 8/19/2025 ZOA No. 2025-01, OA No. 2025-01, and Fee Resolution (Group Home Ordinance and Group Home Special Use Permit and Operator’s Permit Fees) August 19, 2025 Page 8 5 2 0 9 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines, the adoption of this Ordinance (“Project”) is exempt from CEQA review pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. The Project is also exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines as it can be seen with certainty that there is no possibility the ordinance will have a significant effect on the environment. The amendments provide definitions and standards to regulate the location, operation, and licensing of group homes and do not authorize new development or changes in density or intensity of land use. Moreover, the Project is categorically exempt from further review per Section 15301 (Class 1 – Existing Facilities) of the CEQA Guidelines. This exemption applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The Project merely establishes administrative and land use oversight procedures for group homes already operating or proposed within existing residential structures, and will not expand the existing use. None of the exceptions to the use of categorical exemptions identified in CEQA Guidelines Section 15300.2 apply to the Class 1 exemptions or this ordinance. Specifically, the Project will not result in cumulative impacts, will not affect any scenic or historic resources, and will not involve unusual circumstances leading to a significant impact. FISCAL IMPACT Adoption and implementation of the ordinance requires the adoption of new fees to allow the City to recover the staff time required for administering the proposed new regulations. City departments required to develop and administer the regulations include: •Planning and Building Agency (Administrative Services, Code Enforcement, and Planning divisions) •Information Technology •City Attorney’s Office The proposed ordinance has a net neutral fiscal impact, as the passage of the ordinance would generate fiscal impacts to the City in the form of additional expenditures offset by new revenues. Based on best available data for the 74 existing known and suspected residential care and group home facilities, staff estimates one-time permit revenues of approximately $358,000 and approximately $17,000 in total annual permit revenues thereafter. Such revenues recover the City’s costs associated with equipment, materials, and personnel. Existing permit fees include those for processing Conditional Use Permit, Environmental Review, and Development Project Review applications. The new aforementioned Planning and Building Agency fees are intended to recover the full cost associated with reviewing Group Home Special Use Permit and Group Home Operator’s Permit applications.    City Council 22 – 8 8/19/2025 ZOA No. 2025-01, OA No. 2025-01, and Fee Resolution (Group Home Ordinance and Group Home Special Use Permit and Operator’s Permit Fees) August 19, 2025 Page 9 5 2 0 9 EXHIBITS 1. Ordinance 2. Fee Resolution 3.June 23, 2025 Planning Commission Staff Report and Exhibits 4. Copy of Public Hearing Notice Submitted By: Ali Pezeshkpour, AICP, Executive Director, Planning and Building Agency Approved By: Alvaro Nuñez, City Manager     City Council 22 – 9 8/19/2025 Ordinance No. NS-XXX Page 1 of 27 ORDINANCE NO. NS-XXXX ZONING ORDINANCE AMENDMENT NO. 2025-01 AND ORDINANCE AMENDMENT NO. 2025-01– AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) AND CHAPTER 8 (BUILDINGS AND STRUCTURES) OF THE SANTA ANA MUNICIPAL CODE RELATING TO GROUP HOMES AND LAND USE DEFINITIONS, REGULATING SUCH USES FOR THE BENEFIT OF THE DISABLED AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES SECTION 15061(B)(3), 15061(C)(2), 15060(C)(3), AND/OR 15301(C) THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Under the California Constitution, Article XI, Section 7, the City has been granted broad police powers to preserve the residential character of residential neighborhoods, which powers have been recognized by both the California Supreme Court and United States Supreme Court, the latter of which has stated that, “It is within the power of the legislature to determine that the community should be beautiful as well as healthy, spacious as well as clean, well-balanced as well as carefully patrolled” (Berman v. Parker (1954) 348 U.S. 26, 33). B. Courts have held that cities have the right to regulate both the number of people who may reside in a residence and the manner in which the residence is used as long as such regulations do not unfairly discriminate or impair an individual’s rights of privacy and association (see, e.g., City of Santa Barbara v. Adamson (1980) 27 Cal.3d 123, 131–34; Ewing v. City of Carmel-By-The-Sea (1991) 234 Cal.App.3d 1579, 1595–98). C. The Federal Fair Housing Act Amendments of 1988 (“FHAA”) and the California Fair Employment Housing Act (“FEHA”) prohibit enforcement of zoning ordin ances that would on their face or otherwise have the effect of discriminating against equal housing opportunities for the disabled. D. A core purpose of the FHAA, FEHA , and California’s Lanterman Developmental Disabilities Services Act (“Lanterman Act”) is to provide a broader range of housing opportunities to the disabled; to free the disabled, to the extent possible, from institutional style living; and to ensure that disabled persons have the opportunity to live in normal residential surroundings and use and enjoy a dwelling in a manner similar to the way a dwelling is enjoyed by the non -disabled.     City Council 22 – 10 8/19/2025 Ordinance No. NS-XXX Page 2 of 27 E. To fulfill this core purpose, the FHAA and FEHA require that the City grant an exception to its zoning ordinances if the exception is both reasonable and necessary to accommodate a person’s legal disability to afford the disabled person an equal opportunity to use and enjoy a dwelling. F. Several state laws require the City to treat state licensed residential care facilities serving six or fewer as a residential use, such that it is permitted in residential zoning districts (see, e.g., Health and Safety Code, §§ 1267.8, 1566.3, 1568.0831, and 11834.23). A report conducted by the 2022–2023 Grand Jury for the County of Orange found that the resulting deinstitutionalization of group living arrangements for the disabled has had a positive effect upon the disabled.1 G. The City’s goal in enacting this Ordinance is to preserve the residential characteristics of residential neighborhoods, and to provide opportunities for the disabled to reside in residential zones that are enjoyed by the non -disabled. H. Over the past several years the region has seen a significant increase in the number of residential homes being utilized as alcohol and drug re covery facilities for large numbers of individuals (“sober-living homes”). I. The increase appears to be driven in part by the Substance Abuse and Crime Prevention Act of 2000 adopted by California voters, which provides that specified first-time drug and alcohol offenders are to be afforded the opportunity to receive substance abuse treatment rather than incarceration. J. The Affordable Care Act has also significantly expanded the availability of health care coverage for substance abuse treatment. K. The region has seen a sharp increase of sober-living homes, which has generated community outcry and complaints including, but not limited to overcrowding, inordinate amounts of second-hand smoke, and noise; and the clustering of sober- living facilities in close proximity to each other creating neighborhoods of sober- living homes (see Ohio House LLC v. City of Costa Mesa (9th Cir. 2024) 122 F.4th 1097, 1127). L. This increase in sober-living homes has become a rising concern for cities statewide as local officials are in some cases being bombarded with complaints from residents about the proliferation of sober-living homes; conferences drawing local officials from around the state are being held discussing what to do about challenges associated with sober-living homes; and the appropriate regulation of sober-living homes has been the topic of several League of California Cities meetings. 1 “Welcome to the Neighborhood: Are cities responsibly managing the integration of group homes?”, County of Orange Grand Jury Investigation, 2022-2023, https://www.ocgrandjury.org/sites/jury/files/2023-06/Welcome_to_the_Neighborhood- Are_cities_responsibly_managing_the_integration_of_group_homes.pdf .”     City Council 22 – 11 8/19/2025 Ordinance No. NS-XXX Page 3 of 27 M. The state Legislature has recognized the need to prevent overconcentration of residential facilities that impairs the integrity of res idential neighborhoods and leads to the institutionalization of such neighborhoods, which undermines the benefits of deinstitutionalization (Cal. Health & Saf. Code §§ 1520.5 & 1267.9). To that end, state law allows applications for new residential facility licenses to be denied if the facility’s location is near an existing residential facility, thereby resulting in overconcentration. N. Overconcentration of other group homes for the disabled, including sober-living homes, impairs the integrity of residential neighborhoods and undermines the benefits of deinstitutionalization. The number of sober-living homes in the region is rapidly increasing, leading to an overconcentration of sober -living homes in many cities. O. The purpose of sober-living homes is to provide a comfortable living environment for persons with drug or alcohol addictions in which they remain clean and sober and can participate in a recovery program in a residential, community environment, and so that they have the opportunity to reside in the neighborhood of their choice. P. Individuals recovering from alcoholism and drug addiction, who are not currently using alcohol or drugs, are considered disabled under both the FHAA and FEHA. Q. This Ordinance and the balance of the City’s zoning provide a benefit to group homes by allowing these facilities to locate in residential neighborhoods, whereas a similarly situated and functioning home with non-disabled tenants would be defined as a boarding house and continue to be prohibited in all zoning districts. R. Group homes (including sober-living homes) typically do not function as a single housekeeping unit for the following reasons: (1) they house transient populations (programs are generally about 90 days and, a 2005 UCLA study found that 65–70 percent of individuals recovering from addiction leave even earlier); (2) the residents generally have no established ties to each other when they move in and typically do not mingle with other neighbors; (3) neighbors generally do not know those who reside in the home, nor do the residents know the neighbors; (4) the residents have little to no say about who lives or doesn’t live in the home; (5) the residents do not generally share expenses; (6) the residents are often responsible for their own food, laundry and phone; (7) when residents disobey house rules they are often evicted from the house; (8) the residents generally do not share the same acquaintances; and (9) residents often pay significantly above -market rate rents. The lack of single-housekeeping-unit characteristics contributes to institutional living conditions. S. The size and makeup of the households in group homes, even those allowed as a matter of right under the Code, can create institutional living conditions because they tend to be larger than average single housekeeping units, creating impacts on water, sewer, roads, parking and other City services that are far greater than the average household, in that the average number of persons per California household is 2.86. A sober-living facility allowed as a matter of right can house six     City Council 22 – 12 8/19/2025 Ordinance No. NS-XXX Page 4 of 27 residents plus a resident manager, which is more than twice the average California household size. T. All individuals residing in a sober-living facility are generally over the age of 18, while the average household in the United States has just 1.96 individuals over the age of 18 according to federal census data. U. Because of their transient populations and above-average numbers of adults residing in a single home, group homes (including sober-living facilities) present impacts to residential neighborhoods not typically associated with more traditional single-family uses, which contributes to the institutionalization of residential neighborhoods and residential care environments, which in turn reduces the benefits of residential environments for disabled residents in group living arrangements. These impacts include: the housing of large numbers of unrelated adult who may or may not be supervised; excessive noise and outdoor smoking, which interferes with the use and enjoyment of residential neighborhoods; little to no interaction with the neighborhood; irresponsible operators with a history of opening facilities in complete disregard of the Code and with little regard for impacts to the residential environment; disproportional impacts from the average dwelling unit to nearly all City services including sewer, water, parks, libraries, transportation infrastructure, fire and police; a history of congregating in the same general area. V. Among other things, this Ordinance establishes a 650-foot distance requirement between group homes, which provides many opportunities for the operation of group homes within the City and still results in preferential treatment for group homes that serve disabled individuals as compared to group homes serving non- disabled individuals in a similar living situation (i.e., in boarding house-style residences) which cannot operate in residential zones. W. Housing inordinately large numbers of unrelated adults in a single-residence or congregating group homes in close proximity to each other does not provide the disabled with an opportunity to “live in normal residential surroundings,” but rather subjects them to living environments that resemble the types of institutional living that the FEHA and FHAA were designed to provide relief from for the disabled, and which no reasonable person could contend provides a life in a normal residential surrounding. X. Notwithstanding the above, the City Council recognizes that, when operated responsibly, group homes (including sober-living homes) provide a societal benefit by providing the disabled the opportunity to live in residential neighborhoods, as well as providing recovery programs for individuals attempting to overcome their drug and alcohol addictions. Providing greater access to residential zones to group homes, including sober-living homes, than to boarding houses provides a benefit to the City and its residents. Y. Without sufficient, appropriate regulation, there is no way to ensure that the individuals entering into a group home are disabled individuals and entitled to the protections under local and state law; that a group home is operated professionally     City Council 22 – 13 8/19/2025 Ordinance No. NS-XXX Page 5 of 27 to minimize impacts to the character of residential neighborhoods; and that the secondary impacts which cause the institutionalization of group homes due to concentration of both group homes in a neighborhood and large numbers of unrelated adults residing in a single facility in a single home are lessened. Z. In addition to group homes locating in residential neighborhoods, other state - licensed residential care facilities are also taking up residence in residential neighborhoods. AA. The purpose of group homes for the disabled is to provide the disabled an equal opportunity to comfortably reside in residential neighborhoods of their choice. BB. ZOA No. 2025-01 and OA No. 2025-01 are consistent with various goals and policies of the General Plan. Specifically, these actions are consistent with Housing Element (HE) Goal 2 (a diversity of quality housing, affordability levels, and living experiences that accommodate Santa Ana’s residents and workforce of all household types, income levels, and age groups to foster an inclusive community), Policy HE-2.5 (diverse housing types), HE Goal 4 (adequate rental and ownership housing opportunities and supportive services for seniors, people with d isabilities, families with children, and people experiencing homelessness), Policies HE -4.3 and HE-4.7 (provide housing for disabled people to live independent lives and provide regulatory oversight), Community Element (CE) Policy CM-3.2 (support the creation of healthy neighborhoods), Land Use Element (LU) Policy LU -1.1 (foster compatibility between land uses to enhance livability and promote healthy lifestyles), Policy LU-4.6 (support diverse housing types that promote a healthy environment), and Policy LU-4.7 (promote mixed housing types to create inclusive communities). CC. On June 23, 2025, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public tes timony concerning ZOA No. 2025-01, at which time the Planning Commission recommended that the City Council adopt the proposed ordinance, with the exception of Section 28, which amends Chapter 8 of the SAMC and is not within the purview of the Planning Commission. DD. On August 19, 2025, the City Council held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning the proposed ordinance. Section 2. Pursuant to the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines, the adoption of this Ordinance (“Project”) is exempt from CEQA review pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. The Project is also exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines as it can be seen with certainty that there is no possibility the ordinance will have a significant effect on the environment. The amendments provide definitions and standards to regulate the location, operation, and licensing of group homes and do not authorize new development or changes in density or intensity of land use. Moreover, the Project is categorically exempt from further review per Section 15301     City Council 22 – 14 8/19/2025 Ordinance No. NS-XXX Page 6 of 27 (Class 1 – Existing Facilities) of the CEQA Guidelines. This exemption applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The Project merely establishes administrative and land use oversight procedures for group homes already operating or proposed within existing residential structures, and will not expand the existing use. None of the exceptions to the use of categorical exemptions identified in CEQA Guidelines Section 15300.2 apply to the Class 1 exemptions or this ordinan ce. Specifically, the Project will not result in cumulative impacts, will not affect any scenic or historic resources, and will not involve unusual circumstances leading to a significant impact. Section 3. Section 41-27.3 (Boarding House) of Chapter 41 of the SAMC is hereby added to read as follow: Sec. 41-27.3. – Boarding house. Boarding house means a residence or dwelling, other than a hotel or motel, wherein rooms are rented under multiple separate written or oral rental agreements, leases or subleases or combination thereof, whether or not the owner, agent or rental manager resides within the residence. Boarding houses do not include: (1) group homes; (2) residential care facilities; (3) sober-living homes; (4) transitional or supportive housing; or (5) single housekeeping units. Section 4. Section 41-41.5 (Care Home) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-41.5. – Care Home Reserved. A care home is any facility, place, or building, social rehabilitation facility or similar facility which is maintained and operated to provide living accommodations for and twenty -four- hour nonmedical care to persons in need of personal services, supervision, assistance, guidance, or training essential for sustaining the act ivities of daily living or for the protection of the individual, such as the elderly, convalescents, invalids, dependent or neglected children, or physically handicapped, mentally impaired or incompetent persons. Section 5. Section 41-49 (Disabled) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-49. – Disabled Person. For purposes of the reasonable accommodation process detailed in sections 41 -652, et seq., any person who has a medical condition, physical disability, or mental impairment that substantially limits one (1) or more major life activities; anyone who is regarded as having such impairment; or, anyone who has a record of such impairment. People who are currently using illegal substances are not covered unless they have a separate disability. Disabled means, as is more specifically defined under the fair housing laws, a person who has a physical or mental impairment that limits one or more major life activities, a person who is regarded as having that type of impairment, or a person who     City Council 22 – 15 8/19/2025 Ordinance No. NS-XXX Page 7 of 27 has a record of that type of impairment, not including current, illegal use of a controlled substance. For the purposes of this Chapter, handicapped shall mean the same as disabled. Section 6. Section 41-66.5 (Group home) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-66.5. – Group home. A facility that is being used as a supportive living environment for persons who are considered disabled under state or federal law. A group home ope rated by a single operator or service provider (whether licensed or unlicensed) constitutes a single facility, whether the facility occupies one or more dwelling units. Group homes shall not include residential care facilities and any dwelling that operates as a single housekeeping unit. Section 7. Section 41-77 (Hotel / Motel) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41 – 77. – Hotel/Motel. A hotel/motel is any building, or portion of a building, other than a care home, which that is designed, occupied, used or intended to be used, rented or hired out as temporary or overnight accommodations for tourists or transients. Such hotel/motel shall contain more than five (5) guest rooms. A hotel/motel that contains a kitchen (as defined in Section 310.7(3) of the California Building Code) in guest rooms shall be deemed to be a long - term stay business hotel. A hotel/motel that meets the criteria of Section 41 -139 of this Code shall be deemed to be a transient/residential hotel. Section 8. Section 41-78 (Reserved) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-78. – Reserved Household. Household means all the individuals occupying a dwelling unit, and includes people who live in different units governed by the same operator, but does not include a single housekeeping unit. Section 9. Section 41-78.5 (House manager) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-78.5. – House manager. The person, or group of persons, that is present at a group home, as defined in this Chapter, on a 24-hour basis and is responsible for the day-to-day operation of the group home. The house manager may be the operator, or a duly authorized representative o f the operator. Section 10. Section 41-83.2 (Integral Group Home Facility) of Chapter 41 of the SAMC is hereby added to read as follows:     City Council 22 – 16 8/19/2025 Ordinance No. NS-XXX Page 8 of 27 Sec. 41-83.2. – Integral Group Home Facilities. Any combination of two or more group homes which may or may no t be located on the same or contiguous parcels of land, that are under the control and management of the same owner, operator, management company or licensee or any affiliate of any of them, and are integrated components of one operation shall be referred to as integral facilities and shall be considered one facility for purposes of applying federal, state and local laws to its operation. Examples of such integral facilities include, but are not limited to, the provision of housing in one facility and recovery programming, treatment, meals, or any other service or services to program participants in another facility or facilities or by assigning staff or a consultant or consultants to provide services to the same program participants in more than one licensed or unlicensed facility. Section 11. Section 41-103 (Lodging House) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-103. – Lodging House Reserved. A lodging house is any building, or portion of a building, other than a care home or motel, containing not more than five guest rooms which are used by not more than five (5) guests in total, where lodging which does not include an individual kitchen, but which may or may not include the provision of meals, is provided for compensation; except that the rental of a room in a residential dwelling unit to not more than one person in addition to the family in occupancy of such dwelling shall be permitted as an incidental subordinate residential use of such dwelling, and shall not be deemed to constitute use of such dwelling as a boardinghouse. Section 12. Section 41-143.5 (Residential care facility) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-143.5. – Residential care facility. Residential care facility means a residential facility licensed by the state where care, services, or treatment is provided to persons living in a supportive community residential setting. Residential care facilities include, but are not limited to, the following: An intermediate care facility/developmentally disabled-habilitative or an intermediate care facility/developmentally disabled-nursing, as defined by California Health and Safety Code Section 1250; a congregate living health facility, as defined by California Health and Safety Code Section 1250; a community care facility, as defined by California Health and Safety Code Section 1502; a residential care facility for the elderly, as defined by California Health and Safety Code Section 1569.2; a residential care facility for per sons with chronic life-threatening illness, as defined by California Health and Safety Code Section 1568.01; an alcoholism or drug abuse recovery or treatment facility, as defined by California Health and Safety Code Section 11834.02; a pediatric day health and respite care facility, as defined by California Health and Safety Code Section 1760.2; or a family care home, foster home, or group home serving persons with mental health disorders or other disabilities or dependent and neglected children under California Welfare and Institutions Code Section 5116.     City Council 22 – 17 8/19/2025 Ordinance No. NS-XXX Page 9 of 27 Section 13. Section 41-145 (Rooming House) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-145. – Rooming House Reserved. For definition of rooming house see definition of boarding house. Section 14. Section 41-152.5 (Single Housekeeping Unit) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-152.5. – Single Housekeeping Unit. Single housekeeping unit means that residents of the dwelling unit have established ties and familiarity and interact with each other and whose use of the dwelling unit satisfies each of the following criteria: (1) If the dwelling unit is rented, each adult resident is named on and is a party to a single written lease that gives each resident joint use and responsibility for the premises. (2) Residents generally do not have separate entrances or separate secured fo od- storage facilities such as cabinets or refrigerators. (3) The residential activities of the household are conducted on a nonprofit basis. (4) The household is strictly resident-run; there is no care or supervision provided by a third-party or a paid resident manager at the dwelling unit or on the property. (5) Membership in the single housekeeping unit is fairly stable as opposed to transient or temporary. (6) All adult residents have chosen to jointly occupy the entire premises of the dwelling unit and they each have access to all common areas. (7) Membership of the household is determined by the residents not by a landlord, property manager or other third party. Section 15. Section 41-152.7 (Sober-living home) of Chapter 41 of the SAMC is hereby added to read as follows: Sec. 41-152.7 – Sober-living home. Sober-living home means a group home for persons who are recovering from a drug and/or alcohol addiction and who are considered disabled under state or federal law. Sober-living home shall not include residential care facilities and sober-living homes that operate as a single housekeeping unit. Section 16. Section 41-247.5 (Uses subject to a conditional use permit in the R2 district) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-247.5 – Uses subject to a conditional use permit in the R2 district.     City Council 22 – 18 8/19/2025 Ordinance No. NS-XXX Page 10 of 27 The following uses may be permitted in the R2 district subject to the issuance of a conditional use permit: (a) Any use which may be permitted in the R1 district subject to the issuance of a conditional use permit pursuant to Section 41 -232.5 may likewise be permitted in the R2 district subject to a conditional use permit. (b) Residential care facilities (seven or more occupants)Care homes, as defined by section 41-41.5 of this Code, which previously were permitted as care homes pursuant to a validly issued conditional use permit and subsequently lost the permitted use pursuant to the provisions of this Code. Section 17. Section 41-259.5 (Uses subject to a conditional use permit in the R3 district) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-259.5. – Uses subject to a conditional use permit in the R3 district. The following uses may be permitted in the R3 district subject to the issuance of a conditional use permit: (a) Any use which may be permitted in the R2 district subject to the issuance of a conditional use permit pursuant to Section 41-247.5. (b) Lodging house, care homes, fFraternity houses, residential care facilities (seven or more occupants), and sorority houses. (c) Sanitariums and hospitals. Section 18. Section 41-292.5 (Uses subject to a conditional use permit in the R4 district) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-292.5. – Uses subject to a conditional use permit in the R4 district. The following uses may be permitted in the R4 district subject to the issuance of a conditional use permit: (a) Any use that may be permitted in the R1 district subject to the issuance of a conditional use permit pursuant to Section 41-232.5. (b) Care homes. Residential care facilities (seven or more occupants). Section 19. Section 41-365.5 (Uses subject to a conditional use permit in the C1 district) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-365.5. – Uses subject to a conditional use permit in the C1 district. The following uses may be permitted in the C1 district subject to the issuance of a conditional use permit:     City Council 22 – 19 8/19/2025 Ordinance No. NS-XXX Page 11 of 27 a. Clubs. b. Outdoor and indoor recreational or entertainment uses other than those set forth in Section 41-365. c. Hotels, motels, lodging houses, care homes, fraternity houses, residential care facilities (seven or more occupants), and sorority houses. d. Thrift shops, purchase and loan, pawn shops. e. Eating establishments with drive-through window service. f. Eating establishments open at any time between the hours of 12:00 a.m. and 5:00 a.m. and located within one hundred fifty (150) feet of residentially zoned or used property, measured from property line to property line. g. Laundromats, subject to the development and performance standards set forth in Section 41-199. h. Retail markets having less than twenty thousand (20,000) square feet of floor area which are open at any time between the hours of 12:00 midnight and 5:00 a.m. i. Check cashing facilities, as defined by Section 41-42.7. j. Banquet facilities, subject to development and operational standards set forth in Section 41-199.1. k. Banquet facilities as an ancillary use, subject to development and operational standards set forth in Section 41-199.1. l. Adult day care facilities. m. Superstores. n. Tattoo and/or body art establishments open at any time between the hours of 12:00 a.m. and 7:00 a.m., subject to the development and operational standards set forth in Section 41-199.3. o. Massage establishments, subject to development and operational standards set forth in Article XVII.I of this Chapter. Section 20. Section 41-412.5 (Uses subject to a conditional use permit in the C4 district) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-412.5. – Uses subject to a conditional use permit in the C4 district. The following uses may be permitted in the C4 district subject to the issuance of a conditional use permit:     City Council 22 – 20 8/19/2025 Ordinance No. NS-XXX Page 12 of 27 (a) Hotels, motels, lodging houses, care homes, fraternity houses, residential care facilities (seven or more occupants), and sorority houses. (b) Indoor swap meets, bulk merchandise stores, and home improvement warehouse stores. (c) Eating establishments with drive-through window service. (d) Eating establishments open at any time between the hours of 12:00 a.m. and 5:00 a.m. and located within one hundred fifty (150) feet of residentially zoned or used property, measured from property line to property line. (e) Laundromats, subject to the development and performance standards set forth in Section 41-199. (f) Retail markets having less than twenty thousand (20,000) square feet of floor area which are open at any time between the hours of 12:00 midnight and 5:00 a.m. (g) Check cashing facilities, as defined by Section 41-42.7 of this Code. (h) Banquet facilities, subject to development and operational standards set forth in Section 41-199.1. (i) Banquet facilities as an ancillary use, subject to development and operational standards set forth in Section 41-199.1. (j) Adult day care facilities. (k) Superstores. (l) Massage establishments, subject to development and operational standards set forth in Article XVII.I of this Chapter. Section 21. Section 41-424.5 (Uses subject to a conditional use permit in the C5 district) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-424.5. – Uses subject to a conditional use permit in the C5 district. The following uses may be permitted in the C5 district subject to the issuance of a conditional use permit: (a) Hotels, motels, lodging houses, care homes, fraternity houses, residential care facilities (seven or more occupants), and sorority houses.     City Council 22 – 21 8/19/2025 Ordinance No. NS-XXX Page 13 of 27 (b) Dwelling units when erected above the ground floor of a commercial structure when the ground floor is devoted exclusively to nonresidential uses. (c) Hospitals. (d) Public utility structures, including electric distribution and transmission substations. (e) Eating establishments with drive-through or walk-up window service. (f) Service stations and automobile servicing. (g) Car wash establishments, provided they are wholly enclosed. (h) Laundries. (i) Indoor swap meets, bulk merchandise stores, and home improvement warehouse stores. (j) Eating establishments open at any time between the hours of 12:00 a.m. and 5:00 a.m. and located within one hundred fifty (150) feet of residentially zoned or used property, measured from property line to property line. (k) Laundromats, subject to the development and performance standards set forth in Section 41-199. (l) Retail markets having less than twenty thousand (20,000) square feet of floor area which are open at any time between the hours of 12:00 midnight and 5:00 a.m. (m) Banquet facilities, subject to development and operational standards set forth in Section 41-199.1. (n) Banquet facilities as an ancillary use, subject to development and operational standards set forth in Section 41-199.1. (o) Adult day care facilities. (p) Superstores. (q) Massage establishments, subject to development and operational standards set forth in Article XVII.I of this chapter. Section 22. Section 41-442.5 (Uses subject to a conditional use permit in the CR district) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-442.5. – Uses subject to a conditional use permit in the CR district.     City Council 22 – 22 8/19/2025 Ordinance No. NS-XXX Page 14 of 27 The following uses may be permitted in the CR district subject to the issuance of a conditional use permit: (a) Hotels, motels, lodging houses, care homes, fraternity houses, residential care facilities (seven or more occupants), and sorority houses. (b) Service stations, provided they are integrated into a larger development site and accessible only by limited access ways serving the larger site as a whole. (c) Indoor swap meets, bulk merchandise stores, and home improvement warehouse stores. (d) Eating establishments open at any time between the hours of 12:00 a.m. and 5:00 a.m. and located within one hundred fifty (150) feet of residentially zoned or used property, measured from property line to property line. (e) Retail markets having less than twenty thousan d (20,000) square feet of floor area which are open at any time between the hours of 12:00 midnight and 5:00 a.m. (f) Banquet facilities, subject to development and operational standards set forth in Section 41-199.1. (g) Banquet facilities as an ancillary use, subject to development and operational standards set forth in Section 41-199.1. Section 23. Section 41-522 (Uses subject to a conditional use permit in the C - SM district) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-522. – Uses subject to a conditional use permit in the C-SM district. The following uses may be permitted in the C-SM district subject to the issuance of a conditional use permit: (a) Clubs, lodges and fraternal organizations. (b) Outdoor and indoor recreational or entertainment uses including night clubs, other than those set forth in Section 41-521 of this chapter. (c) Hotels, motels, lodging houses, care homes, fraternity houses, residential care facilities (seven or more occupants), and sorority houses. (d) Thrift and resale stores, antique shops and collectable stores, excluding pawn shops and auction houses. (e) Eating establishments open at any time between the hours of 12:00 midnight and 5:00 a.m. and located within one hundred fifty (150) feet of residentially zoned or used property, measured from property line to property line.     City Council 22 – 23 8/19/2025 Ordinance No. NS-XXX Page 15 of 27 (f) Laundromats. (g) Banquet facilities, subject to development and operational standards set forth in Section 41-199.1 of this chapter. (h) Banquet facilities as an ancillary use, subject to development and operational standards set forth in Section 41-199.1 of this chapter. (i) Automobile repair and automobile servicing. (j) Retail markets having less than twenty thousand (20,000) square feet of floor area which are open at any time between the hours of 12:00 midnight and 5:00 a.m. (k) Churches and accessory church buildings. (l) Massage establishments, subject to development and operational standards set forth in Article XVII.I of this chapter. Section 24. Section 41-603 (Area – Generally) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-603. - Area—Generally. (a) Any lot shown upon an official subdivision map duly approved by the city council and recorded in the office of the county recorder, or any lot for which a recorded contract of sale was in full force and effect prior to June 3, 1954, and the deed is so recorded in the office of the county recorder, may be used as a legal building site, subject to the conditions, limitat ions, and restrictions governing the district in which it is located. (b) The following exception to yard requirements shall be applied with respect to all buildings, structures, and uses permitted in the A1, RE, R1, R2, R3, and P districts: Where forty (40) per cent or more of the lots along any block, excluding reverse corner lots and key lots, are developed with buildings, the required front yard for any new building or alteration to an existing building shall be not less than the arithmetical average of th e front yards of said buildings. In computing said average front yard, main buildings situated entirely on the rear one-half (½) of any lot along said block shall not be included. Notwithstanding this subsection, no front yard shall be less than twenty (20) feet from a front property line. (c) In any commercial district, the front and side yards required for dwellings, apartments, and hotels and boardinghouses may be waived when such uses are erected above the ground floor of a building when said ground floor has no required front and side yard.     City Council 22 – 24 8/19/2025 Ordinance No. NS-XXX Page 16 of 27 Section 25. Section 41-1323 (Care Homes) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-1323. - Care Homes Residential care facilities. The minimum off-street parking requirements for care homes residential care facilities are as follows: one (1) space for each three (3) beds. Section 26. Section 41-1324 (Lodging houses) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-1324. - Lodging houses.Reserved. The minimum off-street parking requirements for lodging houses are as follows: one (1) space for each guest room or one (1) space for each one hundred fifty (150) square feet of sleeping area, whichever is greater, plus two (2) enclosed spaces for use by the operator of the lodging house and two (2) guest spaces. Section 27. Article XXIII (Group Homes Facilities) of Chapter 41 of the SAMC is hereby added to read as follows: ARTICLE XXIII. – GROUP HOME FACILITIES Sec. 41-2400. - Purpose. This Article is intended to preserve the residential character of residential neighborhoods, avoid institutionalization of the disabled, and further the purposes of the California Fair Employment and Housing Act, the Federal Fair Housing Act Amendments of 1988, and the California Lanterman Development Disabilities Services Act by, among other things: (1) allowing group homes in the City, subject to streamlined administrative approval; (2) limiting the secondary impacts of group homes by reducing noise and traffic, preserving safety and providing adequate on street parking; (3) providing opportunities afforded to non-disabled individuals to use and enjoy a dwelling unit in a residential neighborhood; and (4) providing comfortable residential living environments that will enhance the opportunity for the disabled and for individuals recovering from addiction to be successful in their programs. Sec. 41-2401. - Applicability and Permitted Zones. (a) Permit required. No group home may be established or operated in the City without: (1) A Group Home Special Use Permit issued in accordance with Section 41- 2402 of this Chapter, if the group home has six or fewer occupants; or (2) A conditional use permit issued in accordance with Section 41-2403 of this Chapter and an Operator’s Permit issued in accordance with Article XXIII of Chapter 8 of the SAMC, if the group home has seven or more occupants.     City Council 22 – 25 8/19/2025 Ordinance No. NS-XXX Page 17 of 27 (b) Permitted zones. A group home with requisite permits issued in accordance with this Article may be established in the zoning districts provided in the table below. Group Home Type Zoning Districts A1 RE R1 R2 R3 R4 SDs/SPs** Small (6 or less occupants) P* P* P* P* P* P* P* Large (7 or more occupants) - - - CUP CUP CUP CUP P = permitted by right CUP = permitted subject to a conditional use permit * Subject to issuance of a Group Home Special Use Permit in conformance with applicable operational and development standards. ** Permitted (P) where single-family residential is a principally permitted use; CUP is required where multiple- family residential use is a principally permitted use; in zones where both single- and multiple-family use are principally permitted uses, a CUP shall be required. (c) As required by state or federal law, a residential care facility serving six or fewer persons is exempt from this Section, except that such facilities must comply with Section 41-2402(b)(15)(iii); and is considered a residential use of property and a single-family dwelling. Sec. 41-2402. – Administrative Approval – Group Home Special Use Permit. (a) Consistent with Section 41-2401, no group home may be established or operated in the City without an administrative approval of a Group Home Special Use Permit issued in accordance with this Section. (b) Such group homes shall comply with the following requirements for issuance of a Group Home Special Use Permit: (1) If the group home operator is not the property owner, written approval from the property owner to operate a group home at the property is required. (2) No group home may be established or operated on any lot that is within 650 feet, as measured from the closest property lines, from another group home. This standard shall not apply to group homes with six or fewer occupants located in the A1, RE, or R1 zoning districts that are not operating as a sober- living home. (3) The group home must have a house manager who resides at the group home or any multiple of persons acting as a house manager who are present at the group home on a 24-hour basis, seven days a week, and who are responsible for the day-to-day operation of the group home. (4) If the dwelling unit has an accessory dwelling unit or junior accessory dwelling unit, occupants of all units on the property will be combined to determine whether or not the limit of six occupants has been exceeded. (5) A group home in no event shall have more than seven occupants, including the house manager.     City Council 22 – 26 8/19/2025 Ordinance No. NS-XXX Page 18 of 27 (6) The group home shall not be located in an accessory dwelling unit or junior accessory dwelling unit unless the primary dwelling unit is used for the same purpose. (7) All garage and driveway spaces associated with the dwelling unit shall, at all times, be available for the parking of vehicles, unless modified through the construction of an accessory dwelling unit or junior accessory dwelling unit in compliance with all applicable standards. Residents and the house manager may each only store or park a single vehicle at the dwelling unit or on any street within 500 feet of the dwelling unit. The vehicle must be operable and currently used as a primary form of transportation for a resident of the group home. (8) Occupants must not require and operators must not provide "care and supervision" as those terms are defined by Health and Safety Code Section 1503.5 and Section 80001(c)(3) of Title 22, California Code of Regulations. (9) Integral group home facilities are not permitted. Applicants shall declare, under penalty of perjury, that the group home does not operate as an integral use/facility. (10) The property must be fully in compliance with all building codes, municipal code and zoning. (11) At least 48 hours prior to an occupant's eviction from or involuntary termination of residency in a group home, the operator thereof shall: i. Notify the person designated as the occupant's emergency contact or contact of record that the occupant will no longer be a resident at the home; ii. Contact the Orange County Health Care Agency OC Links Referral Line and/or another entity designated by the City to determine the services available to the occupant, including, but not limited to, alcohol and drug inpatient and outpatient treatment; iii. Notify the city's Homeless Services Division that an occupant is no longer a resident at the home, and determine the services available therefrom; iv. Provide the information obtained from paragraphs (ii) and (iii) of this subsection and any other treatment provider or service to the occupant prior to his or her release on a form provided by the City and obtain the occupant's signed acknowledgement thereon; v. Provided, however, that if the occupant's behavior results in immediate termination of residency pursuant to rules approved by the City as part of the Group Home Special Use Permit for that facility,     City Council 22 – 27 8/19/2025 Ordinance No. NS-XXX Page 19 of 27 the operator shall comply with paragraphs (i) through (iv) of this subsection as soon as possible. (12) Prior to an occupant's eviction from or involuntary termination of residency in a group home, the operator thereof shall also: (i) Make available to the occupant transportation to the address listed on the occupant's driver license, state-issued identification card, or the permanent address identified in the occupant's application or referral to the group home; (ii) Provided, however, that should the occupant decline transportation to his or her permanent address or otherwise has no permanent address, then the operator shall make available to the occupant transportation to another group home or a residential care facility that has agreed to accept the occupant. (13) The group home operator shall maintain records for a period of one year following eviction from or involuntary termination of residency of an occupant that document compliance with subsections (11) and (12) of this section; provided, however, that nothing herein shall require an operator to violate any provision of state or federal law regarding confidentiality of health care information. The operator may not satisfy the obligations set forth in subsection (12) of this section by providing remuneration to the occupant for the cost of transportation. (14) All drivers of vehicles picking up or dropping off persons at a group home shall comply with all applicable provisions of this Code and the Vehicle Code, including, but not limited to, those provisions regulating licensure and parking, standing and stopping. (15) In addition to the regulations outlined above, the following shall also apply to sober-living homes: (i) All occupants, other than the house manager, must be actively participating in a certified or licensed recovery program, which may include, but is not limited to, Alcoholics Anonymous or Narcotics Anonymous, and the sober-living home must maintain current records of meeting attendance. Under the sober-living home's rules and regulations, refusal to actively participate in such a program shall be cause for eviction. (ii) The sober-living home's rules and regulations must prohibit the use of any alcohol or any non-prescription drugs at the sober-living home or by any individual recovering from an addiction either on or off site. The sober-living home must also have a written policy regarding the possession, use and storage of prescription medications. The facility cannot dispense medications but must make them available to the residents. The possession or use of prescription medications is     City Council 22 – 28 8/19/2025 Ordinance No. NS-XXX Page 20 of 27 prohibited except for the person to whom they are prescribed, and in the amounts/dosages prescribed. These rules and regulations shall be posted on site in a common area inside the dwelling unit. Any violation of this rule must be cause for eviction under the sober-living home's rules for residency and the violator cann ot be re-admitted for at least 90 days. Any second violation of this rule shall result in permanent eviction. Alternatively, the sober-living home must have provisions in place to remove the violator from contact with the other residents until the violation is resolved. (iii) The number of occupants subject to the sex offender registration requirements of Penal Code Section 290 does not exceed the limit set forth in Penal Code Section 3003.5 and does not violate the distance provisions set forth in Penal Code Section 3003. (iv) The sober-living home shall have a written visitation policy that shall preclude any visitors who are under the influence of any drug or alcohol. (v) The sober-living home shall have a good neighbor policy that shall direct occupants to be considerate of neighbors, including refraining from engaging in excessively loud, profane or obnoxious behavior that would unduly interfere with a neighbor's use and enjoyment of their dwelling unit. The good neighbor policy shall establish a written protocol for the house manager, owner or operator to follow when a neighbor complaint is received. (vi) The sober-living home shall not provide any of the following services as they are defined by Section 10501(a)(6) of Title 9, California Code of Regulations: detoxification; educational counseling; individual or group counseling sessions; and treatment or recovery planning. (16) An applicant may seek relief from the strict application of this section by submitting an application to the director setting forth specific reasons as to why accommodation over and above this section is necessary under state and federal laws, pursuant to Sections 41-652 through 41-655 of the SAMC. (c) A copy of the Group Home Special Use Permit shall be kept at the group home at all times and be made available to any City official upon request. (d) The Planning and Building Agency Executive Director or designee will develop and adopt a standardized Group Home Special Use Permit application. Each Group Home Special Use Permit application must be submitted using the City’s application, accompanied by the appropriate filing fee. The applicant shall be responsible for paying any fees that have been established from time to time by the City Council to process the Group Home Special Use Permit at the time of submission of the application.     City Council 22 – 29 8/19/2025 Ordinance No. NS-XXX Page 21 of 27 (e) A Group Home Special Use Permit shall be issued by the Planning and Building Agency Executive Director or designee as a ministerial matter if the applicant is in compliance, or has agreed to comply, with this section. At least 10 days prior to issuing a Group Home Special Use Permit, the director shall cause written notice to be mailed to the owner of record and occupants of all properties within 500 feet of the location of the group home. Prior to issuance of the Group Home Special Use Permit, the director shall hold a public hearing for the purpose of receiving information regarding compliance with the applicable provisions of this Section. The issuance of the Group Home Special Use Permit shall be denied upon a determination, and if already issued shall be denied or revoked by the director upon a public hearing, by the director that any of the following circumstances exist: (1) Any owner/operator has provided materially false or misleading information on the application or omitted any pertinent information; (2) Any owner/operator or staff person has an employment history in which he or she was terminated during the past two years because of physical assault, sexual harassment, embezzlement or theft; falsifying a drug test; and selling or furnishing illegal drugs or alcohol. (3) Any owner/operator or staff person has been convicted of or pleaded nolo contendere, within the last seven to 10 years, to any of the following offenses: i. Any sex offense for which the person is required to register as a sex offender under California Penal Code Section 290 (last 10 years); ii. Arson offenses—Violations of Penal Code Sections 451— 455 (last seven years); iii. Violent felonies, as defined in Penal Code Section 667.5, which involve doing bodily harm to another person (last 10 years); or iv. The unlawful sale or furnishing of any controlled substances (last seven years). (4) Any owner/operator or staff person is on parole or formal probation supervision on the date of the submittal of the application or at any time thereafter. (5) The owner/operator accepts residents, other than a house manager, who are not disabled as defined by the Fair Housing Amendments Act and Fair Employment and Housing Act. (6) A Group Home Special Use Permit for a sober-living home shall also be denied upon a determination, and if already issued, any transfer shall be denied or revoked, upon a hearing, by the Planning and Building Executive Director or designee that any of the following additional circumstances exist:     City Council 22 – 30 8/19/2025 Ordinance No. NS-XXX Page 22 of 27 i. Any owner/operator or staff person of a sober-living home is a recovering drug or alcohol abuser and upon the date of application or employment has had less than one full year of sobriety. ii. The owner/operator of a sober-living home fails to immediately take measures to remove any resident who uses alcohol or illegally uses prescription or non-prescription drugs, or who is not actively participating in a legitimate recovery program from contact with all other sober residents. iii. The sober-living home, as measured by the closest property lines, is located within 650 feet of any other sober-living home or alcoholism or drug abuse recovery or treatment facility. If alcoholism or drug abuse recovery or treatment facility moves within 650 feet of an existing sober-living homes this shall not cause the revocation of the sober-living home’s permit or be grounds for denying a transfer of such permit. (7) For any other significant and/or repeated violations of this Section and/or any other applicable laws and/or regulations, including, but not limited to, failure to comply with the provisions of subsections (b)(11) through (14). (8) Revocation shall not apply to any group home, which otherwise would cause it to be in violation of this section, that has obtained a reasonable accommodation pursuant to Section 41-652 through 41-655. Sec. 41-2403. - Conditional use permit required. In addition to meeting the requirements for approval of a Group Home Special Use Permit as contained in Section 41-2402, a conditional use permit for a group home with seven or more occupants or a residential care facility with seven or more occupants, where such uses are permitted subject to a conditional use permit, shall be required, subject to the following conditions: (a) The requirements of Division 3 of Article V of Chapter 41, Development Project Plan Approval, have been met. (b) The findings for granting a conditional use permit in accordance with subsection 41-638 are met. (c) The separation requirement in Section 41-2402(b)(2) may be reduced if the planning commission determines that such location will not result in an over - concentration of similar uses. Sec. 41-2404. - Existing group homes with six or fewer occupants - compliance. (a) Existing group homes must apply for a Group Home Special Use Permit within 90 days of the effective date of this Article.     City Council 22 – 31 8/19/2025 Ordinance No. NS-XXX Page 23 of 27 (b) Group homes that are in existence upon the effective date of this Article shall have one year from the effective date of this Article to comply with its provisions, provided that any existing group home, which is serving more than six (6) residents, must first comply with the six-resident (6)- maximum. (c) Existing group homes obligated by a written lease exceeding one year from the effective date of the ordinance, or whose activity involves investment of money in leasehold or improvements such that a longer period is necessary to prevent undue financial hardship, are eligible for up to one additional year of grace period pursuant to approval by the Planning and Building Agency Executive Director or designee. Sec. 41-2405. - Existing group homes with seven or more occupants – compliance. Group homes with seven or more occupants that are in existence upon the effective date of this Article may continue to operate subject to the following: (a) The operator obtains an Operator's Permit pursuant to Section 8-3600 et seq., within 120 days from the effective date of this Article; and (b) The group home is in full compliance with all conditions of this chapter, including obtaining a conditional use permit, within one year from the effective date of this Article. Notwithstanding the foregoing, an existing group home subject to this Section obligated by a written lease exceeding one year from the effective date of the chapter, or whose activity involves investment of money in leasehold or improvements such that a longer period is necessary to prevent undue financial hardship, are eligible for up to one additional year of grace period pursuant to approval by the Planning and Building Agency Executive Director or designee. Sec. 41-2406. - Conflict. If this Article conflicts with any other provision of this Code, this Article shall prevail. Sec. 41-2407. - Severability. Should any section, subsection, clause, or provision of this Article for any reason be held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this Article; it being hereby expressly declared that this Ordinance, and each section, subsection, sentence, clause and phrase hereof would have been prepared, proposed, approved and ratified irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Th is Article shall be prospective in application from its effective date. Section 28. Article XXIII of Chapter 8 of the SAMC is hereby added to read as follows: Article XXIII. - GROUP HOMES     City Council 22 – 32 8/19/2025 Ordinance No. NS-XXX Page 24 of 27 Sec. 8-3600. - Operator’s Permit Required. It is unlawful for any person to operate, or to permit any person to operate a group home with seven (7) or more occupants on any property located in the city without a valid permit issued for that group home pursuant to the provision of this Article. (a) Each group home operator shall obtain an Operator’s Permit specific to the operator. (b) A copy of the Operator’s Permit shall be kept at the group home at all times and be made available to any City official upon request. (c) An Operator’s Permit is valid for one (1) year from the date of issuance, unless sooner revoked. No permit granted herein shall confer any vested right to any person or business. (d) The Planning and Building Agency Executive Director or designee will develop and adopt a standardized Operator’s Permit application. Each Operator’s Permit application must be submitted using the City’s application , accompanied by the appropriate filing fee. The applicant shall be responsible for paying any fees that have been established from time to time by the City Council to process the Operator’s Permit at the time of submission of the application. (e) The Operator’s Permit shall be issued by the Planning and Building Agency Executive Director or designee if the applicant is in compliance with or has agreed to comply with the requirements of Section 41-2402(b) of Chapter 41. (f) In addition to denying an application for failing to comply or failing to agree to comply with the requirements of Section 41-2402(b) of Chapter 41, an Operator’s Permit shall also be denied, and if already issued shall be revoked upon a hearing by the Planning and Building Agency Executive Director or designee under any of the following circumstances: (1) Any owner/operator has provided materially false or misleading information on the application or omitted any pertinent information . (2) Any owner/operator or staff person has an employment history in which he or she was terminated during the past two years because of physical assault, sexual harassment, embezzlement or theft; falsifying a drug test; and selling or furnishing illegal drugs or alcohol. (3) Any owner/operator or staff person has been convicted of or pleaded nolo contendere, within the last seven to 10 years, to any of the following offenses: i. Any sex offense for which the person is required to register as a sex offender under California Penal Code Section 290 (last 10 years);     City Council 22 – 33 8/19/2025 Ordinance No. NS-XXX Page 25 of 27 ii. Arson offenses—Violations of Penal Code Sections 451—455 (last seven years); iii. Violent felonies, as defined in Penal Code Section 667.5, which involve doing bodily harm to another person (last 10 years); or iv. The unlawful sale or furnishing of any controlled substances (last seven years). (4) Any owner/operator or staff person is on parole or formal probation supervision on the date of the submittal of the application or at any time thereafter. (5) The owner/operator accepts residents, other than a house manager, who are not disabled as defined by the Fair Housing Amendments Act and Fair Employment and Housing Act. (6) An Operator's Permit for a sober-living home shall also be denied, and if already issued shall be revoked upon a hearing by the director, under any of the following additional circumstances: i. The owner/operator of a sober-living home fails to immediately take measures to remove any resident who uses alcohol or illegally uses prescription or non-prescription drugs, or who is not actively participating in a legitimate recovery program from contact with all other sober residents. ii. For any other significant and/or repeated violations of this section and/or any other applicable laws and/or regulations. Sec. 8-3601. - Revocation. (1) Upon a hearing by the Executive Director of the Planning and Building Agency or designee, following written notice by certified mail at the last known mailing address or by such other method reasonably calculated to give notice to the operator, the Executive Director of the Planning and Building Agency or designee shall have the authority and duty to suspend or revoke any Operator’s Permit granted or issued under the provisions of this Chapter at any time based on Section 8-3600. Sec. 8-3602 - Transfer of ownership. (a) An Operator's Permit shall not be valid for a location other than the property for which it is issued, unless and until the transfer of the permit is approved by the Planning and Building Agency Executive Director or designee pursuant to the requirements of Section 8-3600(e). (b) An Operator's Permit may not be transferred to any other person or entity. No Operator's Permit issued pursuant to this article shall be transferred or assigned     City Council 22 – 34 8/19/2025 Ordinance No. NS-XXX Page 26 of 27 or authorize any person or entity other than the person or entity named in the permit to operate the group home named therein. Sec. 8-3603 - Reapplication after denial or revocation. (a) An applicant for an Operator's Permit whose application for such an Operator's Permit has been denied may not reapply for such an Operator's Permit for a period of 180 days from the date such notice of denial was issued. (b) A holder of an Operator's Permit that has been cancelled, revoked or otherwise invalidated may not reapply for an Operator's Permit for a period of 180 days from the date that such revocation, cancellation or invalidation became final. Sec. 8-3604. Compliance A group home that is subject to the provisions of this Article that is in existence as of the effective date of this ordinance shall have 120 days to comply with the provi sions of this Article. Sections 8-3605-8-3699. Reserved. Section 29. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 30. The City Council of the City of Santa Ana hereby adopts an ordinance amending various sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code pertaining to group homes and land use definitions in Chapter 41 of the SAMC. This approval was based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Request for City Council Action dated August 19, 2025, and exhibits attached thereto; and the public testimony, all which are incorporated herein by reference. Section 31. This ordinance shall become effective thirty (30) days after its adoption. Section 32. The City Clerk shall certify the adoption of this ordinance and shall cause the same to be published as required by law.     City Council 22 – 35 8/19/2025 Ordinance No. NS-XXX Page 27 of 27 ADOPTED this _______ day of ___________, 2025. _________________________ Valerie Amezcua Mayor APPROVED AS TO FORM Sonia R. Carvalho, City Attorney By: _________________________ Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers: _________________________________ NOES: Councilmembers: _________________________________ ABSTAIN: Councilmembers: _________________________________ NOT PRESENT: Councilmembers: _________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, _____________________ , City Clerk, do hereby attest to and certify that the attached Ordinance No. NS-______ to be the original ordinance adopted by the City Council of the City of Santa Ana on _____________________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: ______________________ ________________________________ Jennifer L. Hall City Clerk City of Santa Ana     City Council 22 – 36 8/19/2025 Resolution No. 2025-XXX Page 1 of 3 RESOLUTION NO. 2025-XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING FEES FOR A GROUP HOME SPECIAL USE PERMIT AND A GROUP HOME OPERATOR’S PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Section 8-5 of the SAMC authorizes the establishment of fees and charges for permits, plan review, inspections, re-inspections, investigations, hearings or other purposes requiring fees by resolution of the City Council. B. On June 3, 2025, the City Council approved Resolution No. 2025-026 establishing the Uniform Miscellaneous Fees Schedule for Fiscal Year 2025-2026. C. Fees contained in the Uniform Miscellaneous Fees are intended to recover the City’s costs associated with delivering the corresponding services . In accordance with State law, do not exceed the City’s estimated reasonable cost in delivering said service. D. If adopted, Ordinance No. NS-XXXX will require that a Group Home Special Use Permit be obtained for certain group homes with six or fewer occupants and that a Group Home Operator’s Permit be obtained for group homes with seven or more occupants. E. Review of these types of applications were not contemplated by the Uniform Miscellaneous Fees Schedule for Fiscal Year 2025-2026. Therefore, new Planning and Building Agency fees for Group Home Special Use Permit application review and for Group Home Operator’s Permit application review need to be added to the Uniform Miscellaneous Fees Schedule. F. Based on an analysis and evaluation of staff time, equipment, and materials, staff recommends that the fees set forth below be added to the Uniform Miscellaneous Fees Schedule for Fiscal Year 2025-2026. Section 2. The City Council hereby establishes a fee for a Group Home Special Use Permit application review and a Group Home Operator’s Permit application review, as noted below, as they represent the estimated reasonable cost of processing said permits:     City Council 22 – 37 8/19/2025 Resolution No. 2025-XXX Page 2 of 3 Group Home Special Use Permit $3,886 Group Home Operator’s Permit $2,480 Section 3. The City Council finds that the aforementioned fees are less than or equal to, but do not exceed, the actual direct and indirect costs and expenses incurred by the City of Santa Ana in providing said services. Section 4. Without further action of the City Council, the above-referenced fees created by this Resolution shall be incorporated into the City’s Uniform Schedule of Miscellaneous Fees for Fiscal Year 2025-2026 and updated annually. Section 5. This Resolution, upon adoption by the City Council, shall take effect August 19, 2025, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this ____ day of ___________________, 2025. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Melissa M. Crosthwaite Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers _     City Council 22 – 38 8/19/2025 Resolution No. 2025-XXX Page 3 of 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer L. Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2025-_____ to be the original Resolution adopted by the City Council of the City of Santa Ana on _____________________, 2025. Date: City Clerk City of Santa Ana     City Council 22 – 39 8/19/2025 CITY OF SANTA ANA Planning and Building Agency 20 Civic Center Plaza ● P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.org/pba NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL OF THE CITY OF SANTA ANA, CA The City of Santa Ana encourages the public to participate in the decision-making process. The following notice is being provided so that you can ask questions, make comments, and stay informed about projects that might be important to you. We encourage you to contact us prior to the Public Hearing if you have any questions. NOTICE IS HEREBY GIVEN - The City Council of the City of Santa Ana will hold a public hearing to receive public testimony and will take action on the item described below. Project Location: Citywide Project Applicant: City of Santa Ana Proposed Project: The City of Santa Ana is requesting the adoption of Zoning Ordinance Amendment (ZOA) No. 2025-01 to amend Chapter 41 (Zoning) and Ordinance Amendment No. 2025- 01 to amend Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code to establish regulations for the location, licensing, permitting, and operational requirements related to group homes. The proposed amendment also includes modifications to definitions. In addition, the applicant is requesting adoption of a resolution amending the Fiscal Year 2025-2026 Miscellaneous Fees Schedule to establish a new fee for the review of Group Home Special Use Permit applications and a new fee for the review of Group Home Operator’s Permit applications. Environmental Impact: Pursuant to the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines, the adoption of this Ordinance is exempt from CEQA review pursuant to sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. The project is also exempt from CEQA pursuant to section 15061(b)(3) of the CEQA Guidelines because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Moreover, the project is categorically exempt from further review per Section 15301 (Class 1 – Existing Facilities) of the CEQA Guidelines. Class 1 exemption applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The project proposes to adopt regulations pertaining to location, licensing, permitting, and operating standards for group homes, and will not expand the existing use. None of the exceptions enumerated in CEQA Guidelines section 15300.2 apply to the Class 1 exemption applicable here. As a result, a Notice of Exemption, Environmental Review No. 2025-43, will be filed upon adoption of this ordinance. Action Taken by the Planning Commission on June 23, 2025: Recommended City Council adopt ordinance approving Zoning Ordinance Amendment No. 2025-01. VOTE: 5:0:2 (Ayes: Commissioners Benninger, Escamilla, Oliva, Pham, and Woo; Absent: Commissioners Leo and Ramos). Ordinance No. 2025-01 and the resolution to amend the Fiscal Year 2025-2026 Miscellaneous Fees Schedule are not subject to recommendation by the Planning Commission.     City Council 22 – 40 8/19/2025 Meeting Details: This public hearing will be held on Tuesday, August 19, 2025, at 5:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, 22 Civic Center Plaza, Santa Ana, CA 92701. Members of the public may attend this meeting in-person or join via Zoom. For the most up to date information on how to participate virtually in this meeting, please visit https://www.santa-ana.org/agendas-and-minutes/ Written Comments: If you are unable to participate in the meeting, you may send written comments by e-mail to eComment@santa-ana.org (reference the Agenda Item # in the subject line) or mail to Jennifer L. Hall, City Clerk, City of Santa Ana, 20 Civic Center Plaza – M30, Santa Ana, CA 92701. Deadline to submit written comments is two hours prior to the start of the meeting. Comments received after the deadline may not be distributed to the City Council but will be made part of the record. Where To Get More Information: All staff reports regarding any item on this agenda are available for public inspection in the City Clerk’s Office during regular business hours and posted on the City’s website the Tuesday before a Council meeting at: https://www.santa-ana.org/agendas-and-minutes/ Who To Contact For Questions: Should you have any questions, please contact Siri Champion with the Planning and Building Agency at SChampion@santa-ana.org or (714) 667-2751. Note: If you challenge the decision on the above matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council of the City of Santa Ana at, or prior to, the public hearing. Si tiene preguntas en español, favor de llamar a Gema Zapien (714) 667-2732. Nếu cần liên lạc bằng tiếng Việt, xin điện thoại cho Kristie Ha (714) 667-2206. Jennifer L. Hall, CMC City Clerk Published: Orange County Reporter - Legals Section Date: August 8, 2025     City Council 22 – 41 8/19/2025 Planning and Building Agency www.santa-ana.org/pb Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Zoning Ordinance Amendment No. 2025-02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A-Frame Signs. AGENDA TITLE Public Hearing - Zoning Ordinance Amendment No. 2025-02 to Amend Portions of Chapter 41 (Zoning) of the Santa Ana Municipal Code Relating to A-Frame Signs Legal notice published in the OC Reporter on August 8, 2025. RECOMMENDED ACTION Adopt an ordinance approving Zoning Ordinance Amendment No. 2025-02 to amend several sections of Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) relating to A-frame signs. ORDINANCE NO. NS-XXXX entitled ZONING ORDINANCE AMENDMENT NO. 2025- 02 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A-FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) GOVERNMENT CODE §84308 APPLIES: No EXECUTIVE SUMMARY At its May 6, 2025, regular meeting, the City Council, with unanimous support, directed the City Manager to present an ordinance for City Council consideration to permit the use of A-frame signs as commercial advertising for businesses within the City in order to allow additional marketing opportunities while addressing concerns related to public safety, pedestrian access, and the visual character of the community. The proposed ordinance will permit the use of A-frame signs by businesses while establishing regulations on location, size, materials, and quantity.     City Council 23 – 1 8/19/2025 ZOA No. 2025-02 to Amend Portions of Chapter 41 of the Santa Ana Municipal Code Relating to A-Frame Signs August 19, 2025 Page 2 5 2 2 8 Planning Commission Action – July 14, 2025 On July 14, 2025, the Planning Commission held a public hearing for the project and voted 7:0 to recommend that the City Council approve Zoning Ordinance Amendment (ZOA) No. 2025-02 as drafted. DISCUSSION The City of Santa Ana is proposing revisions to Chapter 41 (Zoning) of the Santa Ana Municipal Code (SAMC) in order to establish a regulatory framework for A-frame signs, which would apply Citywide. This framework is designed in accordance with established industry standards. The proposed ordinance, ZOA No. 2025-02, attached to this report (Exhibit 1) includes amendments to Chapter 41 of the SAMC. Table 1 below of this report illustrates key provisions of the proposed amendments to Chapter 41. Table 1: ZOA No. 2025-02 Current and Proposed Text Regulations Item Existing Zoning Code Regulations Proposed Zoning Code Amendment A-frame Sign Regulations Prohibited.1. Remove reference to A-frame signs being prohibited in Sec.41-861. 2. Allow A-frame signs without permits. Number None.Allow one (1) A-frame sign per business establishment. Definitions None.Add definition for A-frame signs in Sec. 41-1000. Location None.Proposed Sec. 869(b) proposes: 1. A-frame signs shall be placed within fifty (50) feet of a business entrance when located on private property. 2. A-frame signs in the public right-of-way shall only be placed directly in front of a business and within five feet of the business entrance. 3. Cannot be placed in any manner that obstructs or impedes pedestrian or vehicle traffic. a. Shall maintain four (4) feet clearance on pedestrian paths at all times. b. May not be placed within twenty-four (24) inches of a curb face. c. Must not be placed in measured areas that obstruct the vision of motorists. Size None.An A-frame sign shall not exceed thirty-six (36) inches in height and twenty-four (24) inches in width (Sec. 41- 869(c)). Design None.An A-frame sign shall be constructed of durable weather resistant materials and maintained in good condition (Sec. 41-869(d)).     City Council 23 – 2 8/19/2025 ZOA No. 2025-02 to Amend Portions of Chapter 41 of the Santa Ana Municipal Code Relating to A-Frame Signs August 19, 2025 Page 3 5 2 2 8 Item Existing Zoning Code Regulations Proposed Zoning Code Amendment Time of Placement None.An A-frame sign shall only be displayed during operating hours of the business and must be removed and stored when business is closed (Sec. 41-869(e)). The Public Works Agency has drafted A-Frame Guidelines (Exhibit 3) that outline the rules and requirements for placing A-frame signs to maintain pedestrian, cyclist, and motorist safety. The guidelines are based on sections of the SAMC and are intended to ensure that A-frames do not obstruct pathways or public infrastructure in the right-of-way. Background A-Frame signs, also known as sandwich board signs or sidewalk signs, are portable, self- supporting signs shaped like the letter “A,” typically consisting of two panels joined at the top and designed to stand freely on the ground. These signs are widely used by businesses such as restaurants, retail stores, and service providers to display information such as daily specials, promotions, or directional information. These signs are highly visible and easy to update. The City has prohibited A-frame signs in the past due to concerns about blocking pedestrian pathways, damaging landscaping, and visual clutter in the streetscape. However, many municipalities now allow such signage subject to objective standards because they boost business visibility, contribute toward increasing foot traffic, and offer an affordable, flexible display solution that can be easily modified, moved, or removed as needed. Analysis By implementing clear guidelines on size, placement, and materials, the proposed A-frame ordinance ensures signs enhance, rather than detract from, the local urban environment. Provisions for minimum setbacks from curbs, adequate pedestrian clear zones, and prohibited display areas prevent obstructions and maintain accessibility. The ordinance also has requirements for durable, high-quality materials and regular maintenance that collectively work to prevent visual clutter and ensure aesthetic cohesion with and integration into Santa Ana's streetscape. The City’s team of Planning and Building and Public Works agencies staff worked together to define the permissible size, design standards, and materials to ensure visual harmony with the city's streetscape, address potential obstructions, promote safe pedestrian flow, and protect city infrastructure from damage. The A-frame sign ordinance is consistent with the Supreme Court's ruling in Reed v. Town of Gilbert. Rather than imposing restrictions based on the message displayed, which Reed declared unconstitutional, this ordinance focuses on content-neutral regulations. Specifically, it establishes clear guidelines for size, materials, portability, and placement, ensuring that the rules apply to all A-frame signs, regardless of whether they advertise a daily special, promote a local event, or convey a specific message. This approach allows the City to manage visual clutter, maintain pedestrian safety, and protect the aesthetic integrity of the public realm.     City Council 23 – 3 8/19/2025 ZOA No. 2025-02 to Amend Portions of Chapter 41 of the Santa Ana Municipal Code Relating to A-Frame Signs August 19, 2025 Page 4 5 2 2 8 General Plan Consistency The Economic Prosperity (EP) Element of the General Plan is designed to ensure the city’s economy grows, diversifies, and provides broad benefits, such as job creation, business retention, and increased public revenues. The General Plan emphasizes a business-friendly approach and updates to the zoning code to clarify development standards. The amendment to Chapter 41 of the SAMC to permit and regulate A-frame signs provides marketing and advertising opportunities for businesses, supporting business development and entrepreneurship, which are key priorities. By enabling businesses to better attract customers and increase visibility, such signage opportunities foster a dynamic local economy, promote the commercial environment, and contribute to goals of job creation, business retention, and maintaining a thriving, business-friendly community. Specifically, this action advances Goal EP-1: Job Creation and Retention by supporting businesses (Policy EP-1.2 and EP-1.3), and Goal EP-2: Economic Base Diversity by encouraging small business development and entrepreneurship (Policy EP- 2.6). Additionally, it aligns with Goal EP-3: Business-Friendly Environment by promoting a regulatory environment where businesses can thrive (Policy EP-3.1), and Goal EP-4: Economic Development Strategies by supporting the City’s commitment to economic growth through supportive policies and customer service (Policy EP-4.1). ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines, the adoption of this Ordinance (“Project”) is exempt from CEQA review pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. The Project is also exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines as it can be seen with certainty that there is no possibility the ordinance will have a significant effect on the environment. The proposed ordinance allows certain temporary signage, only providing standards to regulate such signage and does not authorize any new development or cause changes in density or intensity of land use. FISCAL IMPACT There is no direct fiscal impact associated with this action. EXHIBIT(S) 1. Ordinance for ZOA No. 2025-02 2. Copy of Public Notice 3. Public Works Agency A-Frame Sign Guidelines Submitted By: Ali Pezeshkpour, AICP, Executive Director of Planning and Building Agency Approved By: Alvaro Nuñez, City Manager     City Council 23 – 4 8/19/2025 Ordinance No. NS-XXX Page 1 of 11 ORDINANCE NO. NS-XXXX ZONING ORDINANCE AMENDMENT NO. 2025-02— AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING PORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE RELATING TO A-FRAME SIGNS AND FINDING THE ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER STATE CEQA GUIDELINES 15060(C)(2), 15060(c)(3) AND 15061(b)(3) WHEREAS, the City recognizes the value of local businesses and their need for effective advertising to attract customers and support economic vitality; and WHEREAS, A-frame signs, when properly regulated, can provide beneficial information to the public and enhance the character of commercial districts; and WHEREAS, on May 6, 2025, the City Council directed City staff to prepare an ordinance to permit the use of A-frame signs as commercial advertising for businesses within the City in order to allow additional marketing opportunities while addressing concerns related to public safety, pedestrian access, and the visual character of the community; and WHEREAS, Zoning Ordinance Amendment (ZOA) No. 2025-02 is consistent with the various goals and policies of the General Plan. Specifically, th is action is consistent with Economic Prosperity (EP) Goal EP-1: Job Creation and Retention by supporting business attraction and retention (Policy EP-1.2 and EP-1.3), and Goal EP-2: Economic Base Diversity by encouraging small business development and entrepreneurship (Policy EP-2.6). Additionally, it aligns with Goal EP-3: Business-Friendly Environment by promoting a regulatory environment where businesses can thrive (Policy EP-3.1), and Goal EP-4: Economic Development Strategies by supporting the City’s commitment to economic growth through supportive policies and customer service (Policy EP -4.1); and WHEREAS, on July 14, 2025, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public tes timony concerning ZOA No. 2025-02, at which time the Planning Commission recommended that the City Council adopt the proposed ordinance; and WHEREAS, on August 19, 2025, the City Council held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public tes timony concerning the proposed ordinance. THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS:     City Council 23 – 5 8/19/2025 Ordinance No. NS-XXX Page 2 of 11 Section 1. The recitals above are each incorporated by reference and adopted as findings by the City Council. Section 2. Pursuant to the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines, the adoption of this Ordinance (“Project”) is exempt from CEQA review pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. The Project is also exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines as it can be seen with certainty that there is no possibility the ordinance will have a significant effect on the environment. The proposed ordinance allows certain temporary signage, only providing standards to regulate such signage and does not authorize any new development or cause changes in density or intensity of land use. Section 3. Section 41-861 (Additional Regulations) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-861. Additional regulations. No sign is permitted that: 1. Is an A-frame, sandwich board or other portable, temporary advertising display. 2.1. Is temporary or special event flags, banners, festoon s, flag canopies or other displays, except as permitted by a special event sign permit. 3.2. Is a sculptured, molded or otherwise fabricated representational object used for the purpose of visually conveying business identification or product advertising, except as approved by a planned sign program. 4.3. Is an aerial or balloon type of sign, exc ept as approved by a Regional Planned Sign Program pursuant to section 41-885 of this chapter. 5.4. Conflicts with standards established by resolution of the city council pertaining to the colors and materials of signs adopted for the purpose of promoting signage which is visually attractive and harmonious with its surroundings. 6.5. Duplicates or repeats copy on the same sign. 7.6. Is a graphic of paint or other material on a building for the purpose of amplifying or directing attention to a sign, unless approved by the planning director. Section 4. Section 41-869 (Reserved) of Chapter 41 of the SAMC is hereby amended to read as follows: Sec. 41-869. –Reserved A-frame signs. A-frame signs shall comply with all of the following standards and, when located in areas allowed within the public right-of-way, said signs shall also comply with the A-Frame Sign Guidelines established by the Director of the Public Works Agency:     City Council 23 – 6 8/19/2025 Ordinance No. NS-XXX Page 3 of 11 (a) Number. No more than one (1) A-frame sign that advertises or identifies the business activity shall be permitted for each business establishment. (b) Location. (1) A-frame signs shall be placed within fifty (50) feet of the business establishment entrance when the A-frame sign is located on private property. (2) A-frame signs may only be placed in the public right-of-way when advertising a business establishment that occupies a building directly abutting the public right-of-way and there is no private property setback available to place the A-frame sign. (3) A-frame signs in the public right-of-way shall be placed directly in front of the structure containing, and within five feet, or as close as practicable, of the primary entrance of the business establishment to which the sign pertains. (4) A-frame signs shall not be placed in a manner that obstructs or impedes pedestrian or vehicular traffic, or impedes visibility of travelers, or blocks access to building entrances, fire hydrants, utility boxes, bus stops, or any other public amenity. i. A minimum width of four (4) feet of a clear pedestrian path shall be maintained on walkways, sidewalks, or other required pedestrian paths of travel, at all times, measured from the closest edge of the A-frame sign to any obstruction (e.g., building, planter, utility, street furniture, wheelchair ramp, driveway). ii. A-frame signs shall not be placed within twenty-four (24) inches of a curb face. iii. A-frame signs shall not be placed in any portion of a roadway intended for use or access by automobiles or bicycles, including vehicle travel lanes, bicycle lanes, parking spaces, driveways, loading zones, or alleys. iv. A-frame signs shall not be placed in a location which would restrict or inhibit passengers entering or exiting from any vehicle, including a fixed rail streetcar, bus or passenger automobile. v. A-frame signs on private property shall not be placed in triangular area(s) measured fifteen (15) feet by fifteen (15) feet where a driveway enters onto a street, or in any other area which may reduce the visibility of motorists. vi. On corner lots, A-frame signs on private property shall not be placed closer than twenty-five (25) feet from the point of the intersection of the two property lines that abut the public right -of-way; or in the case of rounded corners, the point of intersection shall be measured from the     City Council 23 – 7 8/19/2025 Ordinance No. NS-XXX Page 4 of 11 intersection of the tangents to the curve. The tangents referred to are those at the beginning and at the end of the curve at the corners. vii. A-frame signs within the public right-of-way exceeding thirty (30) inches in height shall not be placed within the Limited Use Area of the Intersection Sight Distance standard plan as regulated by Section 33 - 27 of this Code or prohibited areas as depicted in A-Frame Sign Guidelines established by the Director of the Public Works Agency, or related exhibits. (5) A-frame signs shall not be placed in a landscaped planter or parkways. (c) Size. (1) The height of an A-frame sign shall not be less than twenty-four (24) inches, and shall not be taller than thirty-six (36) inches. (2) The width of an A-frame sign (edge to edge) shall not exceed twenty-four (24) inches. (d) Design. (1) A-frame signs shall be constructed of durable, weather resistant materials (e.g., wood, metal) and maintained in good condition, free from peeling paint, rust, fading, or other damage. (2) A-frame signs shall be stable and weighted to prevent tipping, but shall not be permanently secured or affixed to the ground, sidewalk, walkway, facilities, or buildings. (3) A-frame signs shall not mimic or otherwise resemble any type of traffic control device, including but not limited to, in color, shape, symbol, reflectivity, or message. (4) A-frame signs shall not be, retroreflective, illuminated or supplied with power. (e) Time of Placement. (1) A-frame signs shall only be displayed during operating hours of the business establishment to which they pertain. (2) A-frame signs shall be removed and stored out of public view when the business is closed. (3) A-frame signs within the public right-of-way shall be removed upon request of City staff, contractors or permittee pursuant to Sec 33-30.5, as required to clean, maintain, excavate, repair or replace the sidewalk or other improvements. Section 5. Section 41-872 (Other signs) of Chapter 41 of the SAMC is hereby amended to read as follows:     City Council 23 – 8 8/19/2025 Ordinance No. NS-XXX Page 5 of 11 Sec. 41-872. - Other Signs (a) Directional signs. Directional signs not exceeding four (4) square feet in area and, if freestanding, a height of four (4) feet shall be allowed. Such directional sign shall contain only that information necessary for on -site circulation, parking and site information without any advertising. (b) Menu boards. Menu boards on the interior driveways of drive -through facilities shall not exceed seven (7) feet in height and sixty (60) square feet in area. Speakers shall face away from residential property. No more than two (2) men u boards per drive-through shall be permitted. (c) Window signs. No permanent sign affixed to or incorporated into an exterior window shall exceed twenty-five (25) per cent of each window area. (d) Awning signs. No sign affixed to or incorporated into an awning shall exceed ten (10) per cent of the awning elevation. (e) Construction signs. One (1) unlighted construction sign is permitted per street frontage per job site and shall not exceed six (6) square feet in any residential zone or thirty-two (32) square feet in all other zones, and shall contain no more than the name of the project and the names and addresses of the contractors, architects, engineers, landscape architect, financing company or developer. Such sign shall be removed within thirty (30) days of building permit final approval or issuance of a certificate of occupancy for the project. (f) Service station signs. Signs for service stations shall comply with the provisions of this article for freestanding and wall signage and shall include signs required by law, but shall not exceed the minimums set by law subject to sign placement requirements and review as set forth in this part. In addition, the following signage is permitted: (1) Island canopies. One (1) sign per street frontage shall be permitted. Canopy signage shall not exceed twenty (20) square feet in area. Canopy sign copy shall be limited to business name and logo only. Signage may be internally illuminated. (2) Spandrel signs or canopy support signs. The signs shall not exceed twenty (20) per cent of the spandrel area. The spandrel sign copy shall be limited to business name and logo only. Spandrel signage may be internally illuminated. (3) Pump or dispenser signs. Pump or dispenser signs shall be limited to business or fuel identification, operational instructions, and state required information. (4) Convenience signs. Signage designated to assist customers, such as "Please Pull to Forward Pumps" or "Please Pay Cashier Before Pumping Gas" shall be architecturally integrated with the structure to which it is being applied and not exceed four (4) square feet in sign area. (g) Signs over public right-of-way. No sign, except A-frame signs consistent with and regulated by Section 41-869 of this Chapter, shall extend over the public right-     City Council 23 – 9 8/19/2025 Ordinance No. NS-XXX Page 6 of 11 of-way, except signs on a marquee, canopy or awning which shall project no closer than two (2) feet from a curb. (h) Exterior telephones. (1) To maintain an image of professionalism, side panels on pay phones must relate solely to phone identification and/or the business name or logo of the pay phone company provider. No advertising of products, services or special events are allowed. Side panels must be composed of materials which allow for cleaning and removal of graffiti without deterioration of color or surface appearance of the enclosure. Service providers will be responsible for keeping side panels clean and free of graffiti. All enclosures at a location must be of the same type with side panels of the same color. All enclosures must be U.L. listed and all light fixtures operational if units are wired for lighting. Vandalized enclosures/side panels requiring repairs must be replaced within one (1) business day of notification to the service provider. (2) Signage indicating the location of a pay phone may not be placed on the site or extend above the phone cabinet unless deemed necessary due to public safety concerns as determined by the chief of police. In such instances, said signage is limited to the international telephone symbol. (3) Phone identification attached to a building or structure is not permitted. (4) Phones may not be used to advertise on - or off-site business activities. Section 6. Section 41-1000 (General) of Chapter 41 of the SAMC is hereby amended to read as follows: The words and phrases used in this article shall be construed as defined in this division, unless the context clearly required otherwise. Unless specifically defined in this article, the definitions set forth in other provisions of this Code shall likewise apply to this article. (1) A-frame sign: A portable, self-supporting sign, also known as a sandwich board sign, typically constructed in an "A" or inverted "V" shape and consists of two flat surfaces joined at the top, designed to be placed on the ground and capable of being easily moved or relocated. (12) Aerial sign: A free floating balloon, kite, or similar object not directly secured to property within the city. (23) Alter: To change the copy, color, size, shape, illumination, position, location, construction or supporting structure of a sign, not including ordinary maintenance. (34) Area of a sign: The entire area within a single continuous perimeter composed of squares or rectangles that enclose the extreme limits of writing, representation, logo, or any figure of similar character, together with any frame, background area, structural trim, or other material or color forming an integral part of the display or used to differentiate such sign from the background against which it is placed. The supports or uprights on which any such sign is supported shall not be included in     City Council 23 – 10 8/19/2025 Ordinance No. NS-XXX Page 7 of 11 determining the sign area. The area of signs with two (2) faces shall be considered to be the area of the largest face. The area of signs with three (3) or more faces shall be considered to be the area of the largest face or one-half (½) the area of all of the faces, whichever is less. (45) Awning sign: A sign affixed to or imprinted on a temporary shelter composed of nonrigid material on a supporting framework, affixed to the exterior wall of a building. (56) Business activity: An enterprise offering goods, services, or other consideration to the public, in legal occupancy of a site or of a specific portio n of a site and under separate and distinct management from any other enterprise located on the same site. (67) Business frontage: The horizontal dimension of a building or individual business elevation measured at ground level. (78) Canopy sign: A sign affixed to any permanent architectural projection extending over a door, entrance, window, or outdoor service area. (89) Changeable copy sign: A sign or portion thereof which copy is changed manually or electrically, such as readerboards and electronic message boards, without altering the face or surface. (910) Construction sign: A sign at the site of a construction project which identifies the project and/or the persons or firms involved in it. (1011) Directional sign: A sign erected for the purpose of facilitating or controlling the efficient and safe movement of pedestrians or vehicles on private property and containing only directional information and no advertising. (1112) Elevation: The visible vertical plane of the side of a building from g round level to the roof line. (1213) Elevation, primary: The side of a building directly abutting either a street or a parking area. A business owner may choose which elevation is considered the primary elevation, except that in a multitenant building the elevation which is contiguous to other businesses shall be the primary elevation. (1314) Elevation, secondary: Any elevation of a building not determined to be a primary elevation. (1415) Flag canopy: A line of flags, or a series of lines of flags, suspended above a site. (1516) Freestanding sign: A sign standing directly on the ground that is independent from any building or other structure. (1617) Frontage: The length of a property line along the street that forms its boundary. (1718) Frontage, primary: A frontage which is either abutting a major arterial or is longer than other frontages on lots having two (2) or more frontages. (1819) Frontage, secondary: On a lot with frontage on two (2) or more streets, all frontages except that frontage designated as the primary frontage. (1920) Gross leasable space: A single leasable space regardless of number of tenants or leases within the space.     City Council 23 – 11 8/19/2025 Ordinance No. NS-XXX Page 8 of 11 (2021) Height of sign: The overall height of the sign above the top of the curb grade. (2122) Illegal sign: A sign which does not conform to the requirements and standards of this article and which is not a nonconforming sign as hereinbelow defined. (2223) Implied sign program: The predominant pattern of signs within a commercial center which does not have an adopted sign program. (2324) Incidental sign: A sign conveying information that includes, but is not limited to, hours of operation, delivery information, credit cards accepted, and open/closed signs. (2425) Integrated development site: Any commercial site, regardless of the number of lots or individual tenants, that is developed with common parking, layout, architecture or design features. (2526) Item of information: A word, figure, logo, abbreviation, or other symbolic representation. (2627) Logo: A design of letters or symbols used as a trademark or for identification in lieu of, or in conjunction with, other signs. (2728) Lot line: A line that separates two (2) lots. (2829) Marquee sign: A sign affixed to a permanent projection extending from the building or beyond the wall of the building. (2930) Monument sign: A freestanding low profile sign with the sign width greater than the sign height and designed with a solid base and background. (3031) Multitenant development: A development consisting of three (3) or more leasable spaces. (3132) Noncommercial sign: A sign which is not any of the following: a. A sign which is designed to promote the sale, lease, or exchange of goods, services, or property. b. A sign which is designed to identify or attract attention to any place which sells, leases, or exchanges goods, services, or property. c. A sign which is designed to identify or attract attention to any church or other place of worship, club, nonprofit facility, governmental office or facility, or other such place where a person, group of persons or organization is engaged in any activity involving interaction with the general public or a significant portion thereof, whether for income purposes or not. d. A directional sign. e. A construction sign. (3233) Nonconforming sign: Any sign which at one time conformed to all applicable requirements and standards of this chapter, including all applicable permit requirements, but which subsequently ceased to so conform due to changes in such requirements and standards.     City Council 23 – 12 8/19/2025 Ordinance No. NS-XXX Page 9 of 11 (3334) Painted sign: A sign painted directly on a building or on material which is then attached to a building. (3435) Parapet: A protective wall or barrier projecting above any canopy, balcony, or roof. (3536) Permanent sign: A sign constructed of weather-resistant material and intended for permanent use. (3637) Projecting sign: A sign attached to a building with the face not parallel to the vertical surface of the building. (3738) Raceway: A conduit to house electrical wires for signs and used to support and/or affix signage on a wall. (3839) Real estate sign: A temporary sign pertaining to the sale, lease, or rental of land and/or buildings. (3940) Roof line: The uppermost edge of the roof or the top of the parapet, excluding mechanical equipment screens, whichever is highest. Where a building has several roof levels, the roof line shall be the one belonging to that portion of the building on which the sign is located. (4041) Roof sign: A sign which has a point of attachment to the roof of a building. Architectural projections, including mechanical equipment screens, above any parapet or roof line whose sole function is a background for signs shall be considered a sign structure. A sign on such an architectural projection shall be considered a roof sign. (4142) Sign: Letters, figures, symbols, trademarks, or logos, with or without illumination, intended to identify any place, subject, person, firm, business, product, article, or merchandise. A sign includes all parts, materials, frames, and backgrounds. (4243) Signable area: The area of the largest rectangular portion of a face of a building to which a sign is affixed or proposed to be affixed, which can be included within parallel, vertical and horizontal lines uninterrupted by significant architectural features of the building. (4344) Site: A unit of land, together with all improvements thereon, determined as follows: a. A unit of land which may be conveyed separately from any and all adjacent land without the requirement of approval of a tentative map pursuant to the Subdivision Map Act and Chapter 34 of this Code. b. Two (2) or more buildings or business activities that are or will be related to each other physically or architecturally, such as by sharing off-street parking facilities, so as to form an integrated development, such as a shopping center, industrial park or office complex. (4445) Special event sign or display: Signs or advertising displays or combination thereof which advertise or attract public attention to a special one -time event, the opening of a building or business activity, the sale or goods or services at discounted or otherwise specially advantageous prices, or similar event; but excluding signs pertaining to the sale, lease or rental of real estate.     City Council 23 – 13 8/19/2025 Ordinance No. NS-XXX Page 10 of 11 (4546) Temporary sign: Any sign that is used only temporarily and is not permanently mounted. (4647) Under-canopy sign: A sign that is suspended below a canopy or marquee perpendicular to the nearest elevation. (4748) Unshielded lighting: An external illumination source which is exposed to view. (4849) Wall sign: A sign which is attached parallel to or painted on a wall, including parapet or canopy fascia, or a building. (4950) Width of sign: The total horizontal dimension of a sign, including all frames or structures. (5051) Window sign: A sign that is attached to or is intended to be seen in, on, or through a window and is visible from the exterior of the window. Section 7. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 8. This ordinance shall become effective thirty (30) days after its adoption. Section 9. The City Clerk shall certify the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED this _______ day of ___________, 2025. _________________________ Valerie Amezcua Mayor     City Council 23 – 14 8/19/2025 Ordinance No. NS-XXX Page 11 of 11 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:_________________________ Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers ______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, ______________, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-____________ to be the original ordinance adopted by the City Council of the City of Santa Ana on _______________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date: ________________ ____________________________________ City Clerk City of Santa Ana     City Council 23 – 15 8/19/2025 CITY OF SANTA ANA Planning and Building Agency 20 Civic Center Plaza ● P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.org/pba NOTICE OF PUBLIC HEARING BEFORE THE CITY COUNCIL OF THE CITY OF SANTA ANA, CA The City of Santa Ana encourages the public to participate in the decision-making process. The following notice is being provided so that you can ask questions, make comments, and stay informed about projects that might be important to you. We encourage you to contact us prior to the Public Hearing if you have any questions. NOTICE IS HEREBY GIVEN - The City Council of the City of Santa Ana will hold a public hearing to receive public testimony and will take action on the item described below. Project Location: Citywide Project Applicant: City of Santa Ana Proposed Project: The City of Santa Ana is requesting the adoption of the Zoning Ordinance Amendment (ZOA) No. 2025-02 to amend Chapter 41 (Zoning) of the Santa Ana Municipal Code to establish regulations as it relates to A-Frame signs. Environmental Impact: Pursuant to the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines, the adoption of this Ordinance is exempt from CEQA review pursuant to sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment. The project is also exempt from CEQA pursuant to section 15061(b)(3) of the CEQA Guidelines because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. As a result, a Notice of Exemption, Environmental Review No. 2025-49, will be filed upon adoption of this ordinance. Action Taken by the Planning Commission on July 14, 2025: Recommended City Council adopt ordinance approving Zoning Ordinance Amendment No. 2025-02. VOTE: 7:0 (Ayes: Commissioners Benninger, Escamilla, Oliva, Pham, and Woo, Leo and Ramos). Meeting Details: This public hearing will be held on Tuesday, August 19, 2025, at 5:30 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, 22 Civic Center Plaza, Santa Ana, CA 92701. Members of the public may attend this meeting in-person or join via Zoom. For the most up to date information on how to participate virtually in this meeting, please visit https://www.santa-ana.org/agendas-and-minutes/ Written Comments: If you are unable to participate in the meeting, you may send written comments by e-mail to eComment@santa-ana.org (reference the Agenda Item # in the subject line) or mail to Jennifer L. Hall, City Clerk, City of Santa Ana, 20 Civic Center Plaza – M30, Santa Ana, CA 92701. Deadline to submit written comments is 4:00 p.m. on the day of the meeting. Comments received after the deadline may not be distributed to the City Council but will be made part of the record. Where To Get More Information: All staff reports regarding any item on this agenda are available for     City Council 23 – 16 8/19/2025 public inspection in the City Clerk’s Office during regular business hours and posted on the City’s website the Tuesday before a Council meeting at: https://www.santa-ana.org/agendas-and-minutes/ Who To Contact For Questions: Should you have any questions, please contact Holli Safran with the Planning and Building Agency at Hsafran@santa-ana.org or (714) 667-2746. Note: If you challenge the decision on the above matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council of the City of Santa Ana at, or prior to, the public hearing. Si tiene preguntas en español, favor de llamar a Gema Zapien (714) 667-2732. Nếu cần liên lạc bằng tiếng Việt, xin điện thoại cho Kristie Ha (714) 667-2206.     City Council 23 – 17 8/19/2025 City of Santa Ana Public Works Agency Phone: (714) 647-5039 A-Frame Guidelines Santa Ana Municipal Code Chapter 41; Sections: 41-861, 41-869, 41-872, 41-1000 and Ordinance No. NS-XXXX establish guidelines for the placement of A-frames within the City.     City Council 23 – 18 8/19/2025 Public Works Agency’s Right-of-Way A-Frame Guidelines These Guidelines combine the City of Santa Ana’s Municipal Code Section 41-869 (“SAMC”) with the Public Works Agency’s (PWA’s) requirements for A-Frame sandwich boards (“A-frames”) placed on public sidewalks (see Example 1). A permit is not required for A- frames that meet all SAMC and PWA’s requirements as combined into these Guidelines and presented in this information document. 1. A-Frames shall be no taller than three* (3*) feet and no wider than two (2) feet and may only be placed: a. On streets with four or fewer regular vehicular through lanes and a posted speed of 35 mph or less and where the public sidewalk is at least *eight (*8) feet wide. (*If the public sidewalk is at least six (6) feet wide, the maximum A-Frame height shall be thirty (30) inches and all other requirements in these guidelines and the ordinance shall be met .) b. Directly adjacent to and within the sidewalk fronting the business establishment a minimum distance “X” (Table 1) away from the corner of the building as shown in Figure 1, *and if A-Frames are no taller than thirty (30) inches, they may be placed in either the green or yellow (limited use) areas shown in Figure 1. c. Within five (5’) or as close as practicable to the primary, front entry of the business establishment. d. Where there will be a minimum four (4’) foot wide pedestrian travel path between the edge of the A-frame and any other existing obstruction or street furniture, including, but not limited to poles/posts, cabinets, benches, shelters, railings, kiosks, etc. e. Where the business establishment does not have a private property setback without a practical building recess or alcove area to place an A-Frame. f. During business operational hours and shall be remo ved immediately after business hours to a location no longer in public view. Figure 1 Table 1 Example 1 2. A- Frames shall: a. Be constructed of durable, weather-resistant materials (e.g. wood, metal), and maintained in good condition, free from flaking paint, rust, fading, or other damage. b. Be stable and weighted to prevent tipping. c. Not mimic or otherwise resemble any type of traffic control device, including, but not limited to, in color, shape, symbol, r eflectivity, or message. d. Not be retroreflective, illuminated or supplied with power. 3. A-frames shall not be placed where: a. Prohibited in these Guidelines or SAMC Section 41-869. b. Placing the A-frame would result in a less than a four (4) foot accessible and clear pathway at all times. c. Within two (2) feet of the street’s curb face. d. Where the visibility of travelers is obstructed. e. Any landscaped public parkway, planter, tree-well, divider, or street median. f. Any alley, driveway/driveway approach, bikeway, railway line, loading zone, street vehicular travel or parking lane g. It could obstruct or impede pedestrian or vehicular traffic, or block access to building entrances, fire hydrants, utility boxes, streetcar or bus stops, or any other public amenity. 4. Additional guidelines: a. An individual business establishment shall not place no more than one A-frame within the public right-of-way frontage. b. A-frames shall not be attached to any existing facility, surface, utility, or building and shall be removable at all times and shall be removed at the end of each business day. c. A-Frames within the public right-of-way shall be removed upon the request of City staff, contractors or permittee pursuant to Chapter 33 of the SAMC, as required to clean, maintain, excavate, repair, or replace the sidewalk or other improvements. 5. Hold Harmless Clause: By placing an A-frame, the business owner promises and agrees to comply with all applicable regulations , guidelines and that the City, it’s employees, agents and volunteers shall not be held responsible or liable for any claims resulting from A-frame placements. Posted Speed (MPH) X Distance 25 20 30 25 35 35 Allowable A-Frame     City Council 23 – 19 8/19/2025 Planning and Building Agency www.santa-ana.org/pb Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings AGENDA TITLE Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings Legal notice published in the OC Reporter and mailed on August 6, 2025. RECOMMENDED ACTION Adopt a resolution affirming the Fiscal Year 2024-2025 Dangerous and Abandoned Building Program Report and authorize the transmittal of uncollected charges incurred by the City related to the abatement of dangerous and abandoned buildings to the office of Auditor-Controller, County of Orange. RESOLUTION NO. 2025-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The City’s Dangerous and Abandoned Building Program has proven to be an effective tool to abate dangerous and abandoned structures that create an attractive nuisance and provide harborage for illegal and nuisance activities. The abatements are accomplished by board-ups, clean-ups, and/or demolition. Property owners are provided between two to 30 days to abate the conditions or the City, through its contractors, will perform the work to secure the property. Property owners are then notified of the outstanding abatement costs every 30 days until the Planning and Building Agency is reimbursed for the expenditure.     City Council 24 – 1 8/19/2025 Recovery of Uncollected Costs Incurred by the City Related to the Abatement of Dangerous and Abandoned Buildings August 19, 2025 Page 2 5 2 5 4 For Fiscal Year 24-25, the Code Enforcement Division secured abandoned buildings and assisted the Santa Ana Police Department in the City’s continued effort to address illegal activities and establishments through public nuisance abatement actions. In addition to the issuance of the Notice and Orders advising property owners of the need to address concerns on the property, pursuant to the Santa Ana Municipal Code, the Finance and Management Services Agency assists the City in the recovery of costs associated with the public nuisance abatement actions by sending monthly invoices for cost recovery. The amount invoiced includes City-approved contractual services providing board-up services, security, and recovery of city staff time. Each year, the City finds it necessary to seek legal recourse in order to recover the uncollected costs expended for abatement of dangerous buildings and against reluctant property owners. This year, the outstanding charge for work performed on one individual address is $2,693.47. The owner of the individual property was contacted to be provided an opportunity to pay the outstanding charge for work performed prior to the August 19, 2025 City Council meeting; as of the publication date of this report, the owner had not responded to staff. Exhibit 2 provides parcel number and the total assessment amount, and the property owner name is provided in Exhibit 3. The most effective method of collection is to submit these charges to the office of the County Auditor-Controller in order that they may be placed as a lien on the property tax rolls. Charges must be submitted to the County of Orange. ENVIRONMENTAL IMPACT The proposed action does not constitute a “project” under the California Environmental Quality Act (CEQA) in accordance with section 15378(a) and (b)(5). The adoption of this resolution authorizes an administrative action and will not result in a direct or reasonable foreseeable indirect physical change in the environment and there is no possibility it will have a significant effect on the environment, According it is exempt from further CEQA review pursuant to section 15061(b)(3) and (b)(5) of the CEQA guidelines as amended. FISCAL IMPACT The recovered charges will result in an estimated $2,693.47 deposited in the Special Repair and Demolition Fund (Account No.12116002-53507). EXHIBIT(S) 1. Exhibit 1 - Resolution 2. Exhibit 2 - FY 24-25 Parcel Assessment Amount 3. Exhibit 3 - FY 24-25 Property Owner Listing Submitted By: Ali Pezeshkpour, AICP, Executive Director, Planning and Building Agency Approved By: Alvaro Nuñez, City Manager     City Council 24 – 2 8/19/2025 Resolution No. 2025-XX Page 1 of 3 RESOLUTION NO. 2025-xx A RESOLUTON OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF SECURING AND/OR DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTY RECORDER’S OFFICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A.The City’s Dangerous and Abandoned Buildings (DABS) Program has proven to be an effective tool to abate dangerous and abandoned structures that create an attractive nuisance for children and provide harborage for illegal activity. The abatements are accomplished by board-ups and/or demolition. B.Pursuant to Section 17-40 of the Santa Ana Municipal Code, the Executive Director of the Planning and Building Agency has submitted an itemized report, a copy of which is on file with the City Clerk, showing the costs of securing property and/or demolition of various structures carried out by the City of Santa Ana upon each individual lot or parcel of land where such work was done. C.The Executive Director of the Planning and Building Agency has given notice of the public hearing as required by law, in which the 19th day of August, 2025, at the hour of 5:30 p.m. was fixed as the time, and 22 Civic Center Plaza, Santa Ana as the place, where any and all person interested in said report might be heard. D.The City Council of the City of Santa Ana, at said time and place has received, heard, and considered said report and all objection by property owners liable to be assessed for the abatement, and directed such modification of said report as it has deemed necessary. Section 2. Each and every objection to said work and the costs thereof is hereby overruled; said report, a copy of which is on file with the Clerk of the Council, is hereby confirmed; the cost of abatement work done in front of or upon each lot or parcel of real property, as shown on Exhibits 1 and 2, which are incorporated by this reference EXHIBIT 3     City Council 24 – 3 8/19/2025 Resolution No. 2025-XX Page 2 of 3 as though fully set forth herein, and the amounts therein on such assessments shall become due thirty (30) days after the adoption of this Resolution. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. Section 4. The Executive Director of Planning and Building Agency is hereby directed to file a certified copy of said report and this Resolution with the County Recorder’s Office, the County Auditor, County Assessor, and County Tax Collector. Section 5. The County Auditor is requested to enter the assessments on the county tax rolls. Section 6. The County Tax Collector is requested to collect the assessment at the time and in the manner of ordinary municipal taxes. Section 7. The City of Santa Ana hereby certifies that the special assessments, special taxes, parcel taxes, charges and/or fees which are to be placed on the fiscal year 2024-2025 property tax roll have been duly adopted in accordance with State law and are legally valid. ADOPTED this ____ day of August, 2025 _______________________ Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:_________________________ Melissa M. Crosthwaite Senior Assistant City Attorney AYES: Councilmembers ________________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________     City Council 24 – 4 8/19/2025 Resolution No. 2025-XX Page 3 of 3 CERTIFICATE OF ATTESTATION AND ORIRGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2025-______ to be the original resolution adopted by the City Council of the City of Santa Ana on August 19, 2025. Date: ________________ ____________________________________ City Clerk, City of Santa Ana     City Council 24 – 5 8/19/2025 EXHIBIT 1 AC62L05A – Form B2 Jurisdiction 061 Santa Ana Special Assessment Add Transactions Type of Tax C-2 Date __July 15, 2025________ PARCEL NUMBER 6-15 ASSESSMENT AMOUNT 16-23 398-101-02 $1,562.02 398-101-02 $1,131.45 TOTAL $2,693.47     City Council 24 – 6 8/19/2025 EXHIBIT 2 PROPERTY OWNER LISTING FISCAL YEAR 2024-2025 ADDRESS PARCEL NO.OWNER/ADDRESS ASSESSMENT 940 N. Grand AP# 398-101-02 940 N. Grand Ave. LP JES Enterprises Corp. Soheil Alexander Soleimani 4411 Redondo Beach Blvd. Lawndale, CA 90260 $1,562.02 940 N. Grand AP# 398-101-02 940 N. Grand Ave. LP JES Enterprises Corp. Soheil Alexander Soleimani 4411 Redondo Beach Blvd. Lawndale, CA 90260 $1,131.45     City Council 24 – 7 8/19/2025 CITY ATTORNEY Sonia R. Carvalho CITY MANAGER Alvaro Nuñez CITY CLERK Jennifer L. Hall 20 CIVIC CENTER PLAZA - P.O. BOX 1988, M31 - SANTA ANA, CALIFORNIA 92702 TELEPHONE (714) 647-6900 - FAX (714) 647-6954 - www.santa-ana.org Councilmember-Requested Item Report DATE August 19, 2025 TOPIC Naming the Santa Ana Police Athletic & Activity League (PAAL) Center on McFadden Avenue in honor of Jose Vargas COUNCILMEMBER-REQUESTED ITEM TITLE Discuss and Consider Providing Direction to the City Manager to Prepare a Resolution for Consideration Naming the PAAL Center Located on McFadden Avenue as the Jose Vargas PAAL Center in Recognition of his Legacy of Service to Santa Ana’s Youth, Immigrant Community, and Public Safety. DISCUSSION Chronology & Background Jose Vargas (1936–2013) was a trailblazing law enforcement officer and community leader whose career spanned over three decades in Orange County. Born in San Martin Hidalgo, Mexico, Vargas emigrated to the United States at age 15, working as a garbage collector while learning English and eventually becoming a U.S. citizen in 1969. He began his law enforcement career with the Stanton Police Department and, in 1975, joined the Santa Ana Police Department, becoming the department’s first Hispanic Affairs Officer. In this role, Vargas was the cornerstone of Santa Ana’s early community policing program, forging deep trust between the department and the city’s growing Latino population. He was recognized nationally by the International Association of Chiefs of Police as one of the country’s outstanding officers. Vargas’ impact extended beyond his police work. Following his retirement in 1997, he hosted the Spanish-language cable show Que Pasa Con Jose Vargas, which provided vital information to immigrant families on civil rights, public safety, domestic violence prevention, and job opportunities. He also served as a consultant to the Anaheim Police Department to strengthen relationships with immigrant communi ties. Throughout his life, Vargas championed respect, understanding, and opportunity for all residents, often taking in individuals in need and mentoring countless youth. His dedication to bridging cultures and promoting public trust made him one of the most respected figures in Santa Ana’s history.     City Council 25 – 1 8/19/2025 CITY ATTORNEY Sonia R. Carvalho CITY MANAGER Alvaro Nuñez CITY CLERK Jennifer L. Hall 20 CIVIC CENTER PLAZA - P.O. BOX 1988, M31 - SANTA ANA, CALIFORNIA 92702 TELEPHONE (714) 647-6900 - FAX (714) 647-6954 - www.santa-ana.org Issues & Rationale The Santa Ana Police Athletic & Activity League (PAAL) Center on McFadden Avenue serves as a safe space where young people build positive relationships with law enforcement while engaging in recreational, educational, and leadership activities. Naming the PAAL Center after Jose Vargas will: •Honor his pioneering role in community policing and service to Santa Ana’s residents. •Recognize his dedication to building trust between police and immigrant communities. •Inspire youth to follow his example of perseverance, public service, and compassion. Proposed Action Direct staff to prepare a resolution naming the PAAL Center on McFadden Avenue as the Jose Vargas PAAL Center and to plan an appropriate community dedication ceremony. SUBMITTED BY Mayor Pro Tem Vazquez EXHIBIT(S) https://www.ocregister.com/2013/04/30/jose-vargas-who-gave-voice-to-latinos-as- police-officer-dies-at-77/ https://behindthebadge.com/vargas-fathers-musings-police-work-meant-american/     City Council 25 – 2 8/19/2025 HOUSING AUTHORITY 1 July 15, 2025 DRAFT Minutes of the Regular Adjourned and Special Meeting of the Housing Authority Santa Ana, California July 15, 2025 CALL TO ORDER MINUTES: Chair Amezcua called the Regular Adjourned and Special Housing Authority Meeting to order at 7:06 P.M. ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez David Penaloza Thai Viet Phan Vice Chair Benjamin Vazquez Chair Valerie Amezcua City Manager Alvaro Nuñez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL MINUTES: Secretary Jennifer L. Hall conducted Roll Call. Chair Amezcua, Vice Chair Vazquez, and Authority Members Bacerra and Penaloza were present. Authority Members Hernandez, Lopez, and Phan were absent. ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA MINUTES: None.     City Council 2 – 1 8/19/2025 HOUSING AUTHORITY 2 July 15, 2025 PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda. MINUTES: None. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 2. MINUTES: At 7:06 P.M., the Consent Calendar was considered. MOTION: Chair Amezcua moved to approve staff recommendations on the following Consent Calendar Items: 1 through 4, seconded by Vice Chair Vazquez. The motion carried, 4-0-3, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: AUTHORITY MEMBER BACERRA, AUTHORITY PENALOZA, VICE CHAIR VAZQUEZ, CHAIR AMEZCUA NONE NONE AUTHORITY MEMBER HERNANDEZ, AUTHORITY MEMBER LOPEZ, AUTHORITY MEMBER PHAN Status: 4 – 0 – 3 - Pass 1. Excused Absences Department(s): City Clerk’s Office Recommended Action: Excuse the absent members. 2. Minutes from the Regular Meeting of March 18, 2025 (Continued from the Housing Authority meeting of July 1, 2025, Item No. 2) Department(s): City Clerk’s Office Recommended Action: Approve minutes. 3. Agreement with Orrick, Herrington & Sutcliffe LLP for On-Call Bond Counsel Services for the Housing Authority Department(s): Community Development Agency Recommended Action: Authorize the Executive Director of the Housing Authority to execute a three-year agreement with two, one-year renewal options with Orrick, Herrington & Sutcliffe LLP to provide on -call bond counsel services for a term CONSENT CALENDAR     City Council 2 – 2 8/19/2025 HOUSING AUTHORITY 3 July 15, 2025 beginning July 15, 2025 through July 14, 2028, for an amount not -to-exceed $150,000 for the entire Agreement (inclusive of renewal options). 4. Memorandum of Understanding the City of Santa Ana, the Santa Ana Workforce Development Board, and the Santa Ana Housing Authority – Workforce Innovation and Opportunity Act Partners (Contingent upon approval of City Council Item #07) Recommended Action: 1. Approve a Memorandum of Understanding with the City of Santa Ana (City), the Santa Ana Workforce Development Board (SAWDB), and the Santa Ana Housing Authority (SAHA) setting the terms for the sharing of resources and expenses associated with the operations of a comprehensive one stop center for a three-year term expiring June 30, 2028 and payment to the City of Santa Ana in an estimated amount not to exceed $57,152 (Agreement No. A-2025- 116-02). 2. Authorize the Executive Director to execute amendments during the term that adjust shared operational expenses and make non-substantive changes to comply with changes in federal or state law; provided all other terms and conditions of the MOU remain the same and approved by the City Attorney. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 5. Approve an Update to the Housing Choice Voucher Administrative Plan to Comply with the Housing Opportunity Through Modernization Act (Continued from the Housing Authority meeting of July 1, 2025, Item No. 3) Department(s): Community Development Agency Recommended Action: Approve an update to the Housing Choice Voucher Administrative Plan to comply with the Housing Opportunity Through Modernization Act. MINUTES: The business calendar was considered at 7:07 P.M. MOTION: Chair Amezcua moved to approve the recommended action for Business Calendar Item No. 5, seconded by Authority Member Bacerra. The motion carried, 4-0-3, by the following roll call vote:     City Council 2 – 3 8/19/2025 HOUSING AUTHORITY 4 July 15, 2025 AYES: NOES: ABSTAIN: ABSENT: AUTHORITY MEMBER BACERRA, AUTHORITY PENALOZA, VICE CHAIR VAZQUEZ, CHAIR AMEZCUA NONE AUTHORITY MEMBER HERNANDEZ, AUTHORITY MEMBER LOPEZ, AUTHORITY MEMBER PHAN Status: 4 – 0 – 3 - Pass HOUSING AUTHORITY MEMBER COMMENTS MINUTES: None. ADJOURNMENT – Adjourn the Housing Authority meeting. MINUTES: Chair Amezcua adjourned the Housing Authority Meeting at 7:08 P.M. Respectfully submitted: __________________________ Jennifer L. Hall, CMC Secretary     City Council 2 – 4 8/19/2025 Community Development Agency www.santa-ana.org/cd Item # 3 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 19, 2025 TOPIC: Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth AGENDA TITLE Agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth (Specification No. 25-057A) RECOMMENDED ACTION Approve and authorize the execution of an agreement between the City of Santa Ana, the Housing Authority of the City of Santa Ana, and Orangewood Foundation to provide services coordination for transitional age youth and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence voucher, in an amount not to exceed $632,839, for a three-year term beginning August 19, 2025, and expiring August 18, 2028, with the option for a one-year extension. (Agreement No. A-2025-XXX) (related to City Council Agenda Item No. 14) GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On April 2, 2025, staff issued a Request for Proposals (RFP # 25-057A) soliciting applications from qualified organizations to provide services coordination for transitional age youth (TAY) and former foster youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence (FYI) voucher. Specifically, the selected provider will deliver two core services: 1) housing navigation and landlord incentive services to assist the FYI voucher holder to lease a rental unit in the private market; and 2) independent living skill training and life skills support services to maintain stable housing and not return to homelessness (Exhibit 1). The RFP required that priority be given to qualifying TAY at the Santa Ana Navigation Center (‘Carnegie Homeless Shelter’). The RFP was posted on the City’s online bid management and publication system, 305 vendors were notified, and letters announcing the RFP were e-mailed to four (4) individual organizations. Responses to the RFP were accepted from April 2, 2025 until April 30, 2025. The City received two (2) proposals prior to the RFP deadline. A Proposal Review Committee consisting of staff from the Housing Authority and Community Development     City Council 3 – 1 8/19/2025 Agreement with Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth August 19, 2025 Page 2 5 2 7 5 Agency reviewed and ranked each proposal based on the following criteria as stated in the RFP: Responsiveness to RFP (25 points); Experience of Firm and Personnel (50 points); and Cost of Proposal (25 points). Below are the average scores for the proposals received from two (2) organizations based in Santa Ana: Organization Average Score Orangewood Foundation 93 Olive Crest 72 Based on the evaluation criteria, staff recommends that the City Council approve an agreement with the highest-ranked firm, Orangewood Foundation, to provide services coordination for transitional age youth and former foster youth beginning August 19, 2025 through August 18, 2028 (Exhibit 2). With more than four decades of experience serving TAY and former foster youth in Santa Ana, the Orangewood Foundation (Orangewood) has extensive organizational capacity, a highly trained and trauma- informed team, and a deep understanding of youth-specific barriers to housing retention. Olive Crest was not selected primarily because they did not have any experience working with FYI housing vouchers from our Housing Authority. Furthermore, if the City and Housing Authority were to contract with both organizations, it would limit the overall impact of these funds to meet the specific needs of the City and Housing Authority. The total cost of the agreement with Orangewood over a three-year period is not to exceed $632,839. The funding is comprised of $587,839 in Homeless Housing, Assistance, and Prevention Program (HHAP) funds from the State of California and $45,000 in FYI administrative fees from the Department of Housing and Urban Development (HUD). The following two sections provide more details on the agreement with the Orangewood Foundation and the two sources of funds used to pay for this agreement. Background on Agreement with the Orangewood Foundation Under the agreement, Orangewood will provide housing-focused support services to assist TAY and former foster youth, aged 18 through 24, who are experiencing or at risk of homelessness. These youth will have an FYI housing voucher from the Santa Ana Housing Authority and require individualized assistance to successfully lease and retain rental housing in the private market. Orangewood has an established relationship with the Santa Ana Housing Authority and has already assisted many FYI voucher holders in leasing up and retaining their housing over the last five years. Orangewood will deliver two primary services: (1) housing navigation and landlord engagement, and (2) independent living skills and case management support. Housing navigation includes short-term housing placements (hotel accommodations), assisting youth with locating available units, submitting rental applications, and working with landlords to reduce barriers to lease-up. To do this, Orangewood will subcontract with WelcomeHome OC, a housing navigation and landlord incentive program operated by     City Council 3 – 2 8/19/2025 Agreement with Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth August 19, 2025 Page 3 5 2 7 5 United to End Homelessness and Orange County United Way, which recruits landlords and provides housing navigation services across Orange County. Under the Agreement, annually Orangewood is anticipated to serve a minimum of six (6) TAY households per year with short-term housing placements and 25 TAY households with FYI vouchers per year with housing navigation and landlord engagement. Once FYI voucher holders are successfully housed, Orangewood will deliver ongoing independent living skills and wraparound case management to help youth attain and maintain stable housing. These services include household furnishings, rent payments, car repairs, other emergency expenses, budgeting, employment readiness, transportation planning, conflict resolution, and connection to physical and behavioral health services. Orangewood is anticipated to serve a minimum of 28 TAY households per year with independent living skills and case management support. The agreement prioritizes youth residing at the Santa Ana Navigation Center and ensures a coordinated, responsive system of support in collaboration with the City and the Housing Authority. Background on Funding Sources The total cost of the three-year agreement with Orangewood is not to exceed $632,839. This amount will be fully funded through non-City sources: $587,839 from the State of California’s HHAP Round 5 program and $45,000 from HUD under the FYI program’s Special Fee Set-Aside funds. The City is responsible for administering the $587,839 in HHAP Round 5 funds, and the Housing Authority is responsible for administering the $45,000 in FYI program Special Fee Set-Aside funds, ensuring that both funding sources are used in accordance with applicable state and federal requirements. Staff are combining and braiding these two funding sources together under this Agreement to maximize their impact for TAY with FYI vouchers from the Housing Authority. In this arrangement, the $587,839 in HHAP Round 5 funds leverages the Housing Authority’s FYI vouchers, while the $45,000 in FYI Special Fee Set-Aside funds supplements and enhances the HHAP-funded services restricted for TAY. Additional details on each funding source is provided below. The HHAP Round 5 (HHAP-5) funds are flexible block grant dollars administered by the California Interagency Council on Homelessness to support cities, counties, and Continuums of Care to reduce and end homelessness. HHAP-5 grantees must set aside at least 10% of the grant allocation for services for homeless youth. Homeless youth is defined as unaccompanied youth between ages 12- and 24-years old experiencing homelessness, including pregnant and parenting youth (the FYI voucher program can only serve youth ages 18 to 24). On March 18, 2025, the City Council recognized the City’s HHAP-5 agreement with the State (Agreement No. 24-HHAP- 10007) that authorized $5.87 million in funding. The City intends to spend $3.8 million for shelter services for homeless, $979,066 for outreach and engagement, and the City is allocating 10% for this youth set-aside requirement ($587,839) from the $687,839 allocated for services coordination. The agreement with Orangewood is consistent with the City’s HHAP-5 funding plan and supports allowable uses including housing navigation, landlord engagement, and services for homeless youth populations.    City Council 3 – 3 8/19/2025 Agreement with Orangewood Foundation for Services Coordination for Transitional Age Youth and Former Foster Youth August 19, 2025 Page 4 5 2 7 5 The FYI program’s Special Fee Set-Aside funds are a one-time award made available by HUD in 2022 to support additional administrative costs associated with full FYI voucher utilization. These funds are intended to ensure that Public Housing Authorities can provide adequate support for youth served under the FYI program and achieve full (100%) FYI voucher utilization. By braiding these two state and federal funding sources together, the City is able to maximize program flexibility and service delivery for TAY and former foster youth in Santa Ana without incurring any General Fund costs. FISCAL IMPACT Funds in the amount of $45,000 were available in the FY 2024-25 budget under Housing Authority Contract Services-Professional account (no. 14018760-62300). A proposed carryover of unspent funds will be presented for City Council consideration to FY 2025-26 and future fiscal years. The table below provides an estimate; however, actual costs may vary depending on the number of vouchers awarded to youth clients and the level of services provided. The remaining balance of $587,839 is funded through the City of Santa Ana’s HHAP-5 grant funds for a total not-to-exceed amount of $632,839. This agreement requires approval from both the City and the Housing Authority; therefore, it appears separately on the August 19, 2025 regular City Council and Housing Authority agendas for formal approval. Fiscal Year Accounting Unit-Account Fund Description Accounting Unit, Account Description Amount FY 2025-26 14018760- 69135 Housing Authority Vouchers ADM Housing Authority Vouchers ADM – Payment to Subagent $15,000 FY 2026-27 14018760- 69135 Housing Authority Vouchers ADM Housing Authority Vouchers ADM – Payment to Subagent $15,000 FY 2027-28 14018760- 69135 Housing Authority Vouchers ADM Housing Authority Vouchers ADM – Payment to Subagent $15,000 Total $45,000 EXHIBITS 1. RFP for Services Coordination for Transitional Age Youth and Former Foster Youth 2. Agreement with Orangewood Foundation and the City of Santa Ana Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Alvaro Nuñez, City Manager    City Council 3 – 4 8/19/2025 REQUEST FOR PROPOSALS NO. 25-057A FOR SERVICES COORDINATION FOR TRANSITIONAL AGE YOUTH AND FORMER FOSTER YOUTH CITY OF SANTA ANA BID CONTACT: Jacques Lam JLam@santa-ana.org KEY RFP DATES: The schedule below is tentative and subject to change at the discretion of City, with appropriate notice to prospective Proposers. Issue Date: Wednesday, April 2, 2025 Deadline for Questions: Tuesday, April 15, 2025, 4:00 P.M. Proposal Due Date: Wednesday, April 30, 2025, 4:00 P.M. EXHIBIT 1     City Council 3 – 5 8/19/2025 TABLE OF CONTENTS I. CITY BACKGROUND .................................................................................................................. 3 II. OVERVIEW OF PROJECT .......................................................................................................... 3 IV. TERM OF AGREEMENT ............................................................................................................. 4 V. MINIMUM QUALIFICATIONS ...................................................................................................... 4 VI. RESPONSE TO RFP .................................................................................................................. 4 VII. CERTIFICATIONS (ATTACHMENTS) ......................................................................................... 8 VIII. REFERENCES ............................................................................................................................ 8 IX. MINIMUM SCOPE AND LIMIT OF INSURANCE ......................................................................... 9 X. SELECTION PROCEDURES & CRITERIA ................................................................................. 9 XI. WITHDRAWALS........................................................................................................................ 10 XII. GENERAL TERMS AND CONDITIONS .................................................................................... 10 XIV. AWARD OF AGREEMENT ........................................................................................................ 15 XV. IMPLEMENTATION ................................................................................................................... 15 EXHIBITS Exhibits provided herein for Proposers’ reference only. EXHIBIT I – SCOPE OF SERVICES EXHIBIT II – SAMPLE AGREEMENT EXHIBIT III – FEDERAL REGULATIONS ATTACHMENTS A PROPOSER’S CERTIFICATION, PROPOSAL ITEM PRICING B REFERENCES C PROPOSER’S STATEMENT D NON-COLLUSION AFFIDAVIT E NON-LOBBYING CERTIFICATION F NON-DISCRIMINATION CERTIFICATION G SAM.GOV UEI VERIFICATION H CERTIFICATE REGARDING DEBARMENT, SUSPENSION, INEGIBILITY AND VOLUNTARY EXCLUSION EXHIBIT 1     City Council 3 – 6 8/19/2025 I. BACKGROUND The Housing Authority of the City of Santa Ana (SAHA) is a medium-sized Public Housing Authority located in Santa Ana, California and is funded by the U.S. Department of Housing and Urban Development (HUD). SAHA has 19 full-time employees and manages over 3,142 Housing Choice Vouchers (Section 8), including 100 Foster Youth to Independence Vouchers. SAHA provides rental assistance in the form of Housing Choice Vouchers (HCV) Project Based Vouchers, Mainstream Vouchers, Foster Youth to Independence Vouchers, and Veterans Affairs Supportive Housing vouchers. These vouchers enable Housing Authority participants to rent from property owners in the private market. The Authority’s funding is fully dependent on HUD. HUD’s funding is dependent on annual appropriations from Congress. For more information, please visit https://www.santa-ana.org/departments/housing-authority/ II. OVERVIEW OF PROJECT The Housing Authority of the City of Santa Ana (SAHA) is seeking proposals from qualified organizations (Proposers) to provide services coordination for transitional-aged youth (TAY) and former foster youth, aged 18-24, who are experiencing homelessness or at risk of homelessness and who have been matched with a Foster Youth to Independence (FYI) voucher. Only FYI voucher holders are eligible for assistance. Priority shall be given to qualifying TAY youth at the Santa Ana Navigation Center (“Carnegie Homeless Shelter”). This agreement will leverage Homeless Housing, Assistance, and Prevention Program (HHAP) Round 5 funding and FYI voucher funding to assist FYI voucher holders to lease a rental unit in the private market, and equip participants with the skills necessary to achieve self-sufficiency, maintain stable housing, and prevent future episodes of homelessness. Specifically, the selected provider will deliver two core services: 1) housing navigation and landlord incentive services to assist the FYI voucher holder to lease a rental unit in the private market; and 2) independent living skills training and life skills supportive services to maintain stable housing and not return to homelessness. The housing navigation and landlord incentive services will include but not be limited to housing search assistance, security deposit/utility deposit/rental application/holding fees assistance, landlord recruitment and outreach, landlord incentive and/or retention payments, moving expenses (including move-in fees and deposits), tenant-readiness services, essential household items, and renter’s insurance. The independent living skills training and life skills supportive services will include but not be limited to case management, financial literacy, educational attainment, workforce development, and housing stability strategies. These services will be designed to meet the unique needs of TAY and former foster youth who have been matched with a FYI voucher while fostering long-term stability and self-reliance. See EXHIBIT I for complete Scope of Services. The term “Vendor”, “Proposer”, “Consultant”, “Firm”, and “Contractor” shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP). EXHIBIT 1     City Council 3 – 7 8/19/2025 III. TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of three (3) years or until the funding is depleted. The Housing Authority / City of Santa Ana (the “City”) may, at its discretion, extend the agreement with the same or more limited scope of required services for one (1) additional year, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed four (4) years. Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period. Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required. IV. MINIMUM QUALIFICATIONS 1) Proposer must have a contract for services with the Orange County Social Services Agency (OCSSA) or have an agreement in place with an organization that has a contract with the OCSSA. 2) Contractor must have been in business continuously for the most recent five (5) years prior to the date of this RFP. Minimum three (3) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP. V. RESPONSE TO RFP A. SUBMITTAL INSTRUCTIONS It is the responsibility of the Proposer to ensure that any proposals submitted have been uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required sections and forms, shall be submitted electronically via the City’s Bid Management System, PlanetBids. No other form of submittal will be accepted. PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their proposal was submitted successfully. The City will only receive and consider those proposals that were transmitted successfully. Submit proposal online at: https://vendors.planetbids.com/portal/20137/portal-home. Proposer shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief will be given for late and/or improperly submitted proposals. Proposers experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992- 1771. Questions of an operational nature may be directed to the City’s assigned Buyer. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. EXHIBIT 1     City Council 3 – 8 8/19/2025 All notifications, updates and addenda will be posted online on PlanetBids at https://vendors.planetbids.com/portal/20137/portal-home. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive proposal. B. COMMUNICATION / CONTACT WITH CITY STAFF Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned Purchasing Contact(s), and no other City staff about this RFP from the date this RFP is issued until a contract is awarded. The City will provide all official communication concerning this RFP in writing via the City’s Bid Management System, PlanetBids. The City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the designated Purchasing Contact(s). C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS Questions regarding this RFP shall be submitted via PlanetBids. Responses to all questions will be posted on PlanetBids.All prospective Proposers are advised to visit PlanetBids on a regular basis as responses may be posted earlier than the date above (if applicable). No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. Significant interpretations or clarifications and responses to questions received by the deadline will be addressed via addenda to this RFP, which will be released and posted on PlanetBids under the “Addenda/Emails” tab. General process questions may be directed to the following: Jacques Lam Buyer Email: Jlam@santa-ana.org D. EXCEPTIONS Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or Agreement terms and conditions must be submitted by the deadline for questions. Such requests should include an attachment in Word or PDF format on formal company letterhead that shows the requested modifications. Should the Proposer be considered for award recommendation and progress into the negotiations phase, the requests for exceptions or modifications to the City’s terms and conditions will be discussed at that time. The City will not accept any requests after the deadline for questions and reserves the right to reject or strike any requests for exceptions or additional terms and conditions related to Agreement, RFP, and insurance and indemnification terms and conditions. E. ADDENDA Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on City’s PlanetBids system, https://vendors.planetbids.com/portal/20137/portal-home. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. EXHIBIT 1     City Council 3 – 9 8/19/2025 F. UNDERSTANDING PROPOSAL It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting proposals, Proposers assert that they have fully read the RFP and any addenda issued by the City, the proposed Agreement and any other Agreement Documents, and affirm that the terms and conditions stated therein are fully understood and are acceptable to the Proposer. Each Proposer accepts the terms and conditions of the Agreement Documents and indicates their ability and willingness to perform the requested services under such terms and conditions. Any exceptions to the terms and conditions set forth in the Agreement Document shall be submitted to the City by the deadline to submit requests for information or clarification/questions set forth herein. G. PROPOSAL CONTENTS Proposals are to be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Colored displays, promotional materials, photographs etc., are not necessary or desired. Emphasis should be concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Digital dividers and clear organization of content and material are encouraged. 1. Statement of Qualifications (SOQ) SOQ must include a Table of Contents and be limited to a maximum of 20 pages (excluding City’s required Certifications listed in Section VI below; Proposal Cover Letter, section dividers, table of contents, front/back cover pages). The page limitation includes all appendices, attachments, and supplemental information. Additionally, SOQ must include the following: a. Cover Letter Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include type of business entity. Cover Letter shall not exceed one page. Cover letter must be addressed to the following City Project Manager: Nikesha Hazel, Housing Authority Analyst Housing Authority of the City of Santa Ana 20 Civic Center Plaza, M-27 Santa Ana, CA 92701 b. Services Provided A description of proposed services to be provided and how they meet the needs of the City as described in Exhibit I – Scope of Services. c. Agreement Statement Proposal shall include a statement outlining your concurrence or reference to concerns previously submitted with any and all provisions as contained in EXHIBIT II – Sample Agreement of this RFP (if any). d. Firm and Team Experience Proposal shall include a profile of the firm’s experience including the following: EXHIBIT 1     City Council 3 – 10 8/19/2025 i. A general description of the firm, including size and number of employees working directly with the City on this agreement. Include information about the organization, along with characteristics, experience, capacity of the organization to effectively fulfill the service coordination needs for the Housing Authority of the City of Santa Ana / Santa Ana Housing Authority (“SAHA”, “Housing Authority”, the “City of Santa Ana” or the “City”). ii. Distinguishing characteristics, skills, and areas of strength. iii. Firm’s nearest address serving the City of Santa Ana and headquarters address. iv. Name and contact information of the supervising Project Manager/Principal Agent, to be assigned to the agreement. The Project Manager/Principal Agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited to an interview. v. Resumes for all key staff proposed describing relevant experience. e. Proposed Work Plan Proposal shall include a statement demonstrating the firm’s understanding of the Scope of Services. Additionally, proposed work plan shall include Proposers’: i. Anticipated approach to performing services as specified herein; ii. Suggestions or special concerns the evaluation committee should take into consideration (if any); iii. Description of deliverables and implementation plan. Proposer shall submit a general description of the deliverables (e.g. outputs and outcomes), implementation plan, and timeline. f. References: Attachment B – References shall be submitted for similar projects performed for state and/or similar government clients. 2. Cost Proposal All Proposers are required to submit a fixed rate fee and budget with their Cost Proposal. Pricing instructions should be clearly defined to ensure fees proposed can be compared and evaluated. Cost Proposal must include a payment schedule if applicable. City reserves the right to negotiate compensation and/or payment schedule prior to award of any resulting agreement. If providing hourly rate sheets, Proposer shall not include rate ranges or averages. The City shall not provide reimbursement for travel-related expenses, mileage, parking, lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any other business expenses, supplies and materials related to providing services as specified herein. Additional costs will not be considered and will not be reimbursed by the City, therefore, such costs must be absorbed in Proposer’s cost proposal fee structure. Any language related to travel reimbursement shall be stricken from the document by the City and if not stricken, shall be deemed invalid. EXHIBIT 1     City Council 3 – 11 8/19/2025 Proposals shall be valid for a minimum of one hundred eighty (180) days following Proposal deadline. The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become property of the City. Pricing shall remain firm for the entire initial Agreement term. Thereafter, any proposed pricing adjustment for follow-on renewal periods shall be submitted to the City Representative in writing at least ninety (90) days prior to the new Agreement term. The City reserves the right to accept, reject, or negotiate any proposed pricing adjustment not to exceed the Bureau of Labor Statistics Consumer Price Index (CPI) data as follows: Los Angeles-Long Beach-Anaheim, CA; All Urban Consumers; Not Seasonally Adjusted; annualized change comparing the most recent month’s reported data to the same month of the prior year. (This information may be found on the U.S. Department of Labor’s website at www.bls.gov.) VI. CERTIFICATIONS (ATTACHMENTS) In addition to the SOQ and Cost Proposal, the following forms, included in this RFP, shall be signed and included as part of the proposal submittal package: • Attachment A: Proposer’s Certification and Proposal Item Pricing • Attachment B: References • Attachment C: Proposer’s Statement • Attachment D: Non-Collusion Affidavit • Attachment E: Non-Lobbying Certification • Attachment F: Non-Discrimination Certification • Attachment G: Sam.gov UEI Verification • Attachment H: Certification Regarding Debarment, Suspension, Inegibility and Voluntary Exclusion The proposal must be completely responsive to the RFP. Incomplete proposals will be deemed as nonresponsive and will be rejected. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any commitment will be awarded pursuant to this RFP or otherwise. PLEASE NOTE: • All forms above must be signed by a representative of the Firm that is legally authorized to contractually bind the Proposer. • City will not waive notarization requirement when applicable on any of the required attachments. VII. REFERENCES Contractor shall provide three (3) references from other similar public agencies for which services similar to those specified in this RFP have been performed, including contact names and telephone numbers. Use ATTACHMENT B – References. The respondent grants permission for the City to contact any individuals listed as references. City may disqualify a Proposer if: • References fail to substantiate Proposer’s description of services and deliverables provided; or EXHIBIT 1     City Council 3 – 12 8/19/2025 • References fail to support that Proposer has a continuing pattern of providing capable, productive, and skilled personnel, or • City is unable to reach the point of contact with reasonable effort. It is the Proposer’s responsibility to inform the point of contact(s) of normal City working hours. VIII. MINIMUM SCOPE AND LIMIT OF INSURANCE See Exhibit II – Sample Agreement IX. SELECTION PROCEDURES & CRITERIA A. The City will establish a proposal review committee. The review committee will evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth below. B. Proposers will be ranked by the review committee based on the following criteria: C. Rankings: A final score will be calculated for each submitted proposal and used to rank Proposers. Based upon the foregoing criteria, all proposals shall be ranked by score. Only those proposals receiving a score above 70 will be considered for award. The City reserves the right to award the Agreement to any proposer(s) with a score above 70. The review committee will evaluate proposers based on their response to the RFP and the City evaluation criteria set forth above. CATEGORY POINTS Responsiveness to RFP • Proposal’s compliance with the requirements of this RFP. • Scope of Services offered including ability to provide optional services. • The value to any new and/or innovative product or service suggestions or other new ideas and enhancements. 25 Experience of Firm and Personnel • The experience, resources, and qualifications of the firm and individuals assigned to this account, including manager, supervisor and assigned staff. 50 Cost of Proposal • Price of proposed services 25 References • References that are similar in size and project scope to the City. Pass/Fail TOTAL POSSIBLE SCORE (Before interviews – if held) 100 Interviews • The City reserves the right to conduct interviews with the highest-rated firm(s). In the event the City does perform an interview process, the following is the maximum number of additive points that may be applied to the proposal score. 20 EXHIBIT 1     City Council 3 – 13 8/19/2025 D. Interviews: The review committee may invite the Proposers to interview. If invited to interview, Proposers must be prepared to include key personnel in the interview and/or presentation. The City reserves the right to seek additional information from any or all Proposers invited to present proposals. A final score will be calculated for each submitted proposal and used to rank Proposers. City reserves the right to begin negotiations and enter into an Agreement without holding interviews, or further discussions. E. Selection: The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. If proposal fails to satisfy any requirements outlined in this RFP, it may be considered non-responsive and may be rejected. The City shall not be obligated to accept the lowest priced proposals, but will make awards in the best interests of the City after all factors have been evaluated. The review committee will recommend the qualified Proposers to the City Council or City Manager for award of Agreement, as appropriate. X. WITHDRAWALS Proposers are responsible for verifying all prices and information before submitting a proposal. Prior to the proposal due date, the Proposer or Proposer’s representative may withdraw the proposal by providing written notice of the proposal withdrawal to the City Contact/Project Manager. Verbal or telephonic withdrawals are not permissible. XI. GENERAL TERMS AND CONDITIONS A. AMERICANS WITH DISABILITIES ACT The awarded Contractor hereby certifies that it will comply, as applicable, with the Americans with Disabilities Act of 1990 (“ADA”), 42 USC §§ 12101 et seq., and its implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any Agreement entered into by the awarded Contractor (or any subcontract thereof), relating to this RFP, shall be subject to the provisions of this paragraph. B. CITY BUSINESS LICENSE The selected Proposer must obtain a City of Santa Ana Business License prior to the execution of an Agreement and must provide a copy to the Buyer assigned to this RFP. The awarded party shall maintain a current business license throughout the term of the resulting Agreement. The procedure to obtain a City of Santa Ana Business License is available by contacting the Finance and Management Services Agency, Business Tax Office at (714) 647- 5447 or on the City’s website: www.santa-ana.org C. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any agreement will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. D. CONFLICT OF INTEREST Contractor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interests of the City. This obligation shall apply to EXHIBIT 1     City Council 3 – 14 8/19/2025 the Contractor; the Contractor’s employees, agents, and Subcontractors associated with accomplishing work and services hereunder. The Contractor’s efforts shall include, but not be limited to, establishing precautions to prevent its employees, agents, and Subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be deemed to influence or appear to influence City staff or elected officers from acting in the best interests of the City. Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. The City reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. No person, firm, or subsidiary thereof who has been awarded this Agreement may be awarded an Agreement for the provision of services, the delivery of supplies, or the provision of any other related action which is required, suggested, or otherwise deemed appropriate as an end product of this Agreement. Therefore, Contractor is precluded from contracting for any work recommended as a result of this Agreement. E. CONTRACTOR’S EXPENSE Pre-Contractual Expenses: The City is not liable for any costs incurred by Proposers prior to entering into a formal Agreement. Costs of developing a response to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. Pre-contractual expenses are not to be included in the cost proposal. Pre-contractual expenses include, but are not limited to, preparation of the proposal, submission of the proposal and additional information, attendance at pre-proposal conference, negotiating any matter related to this RFP with City, and/or any other expenses incurred by the Proposer prior to the date of award and execution, if any, of the Agreement. Other Expenses: The Contractor will be responsible for all costs related to photo copying, telephone communications, fax communications, overhead, travel, and parking while on City sites during the performance of work and services under this Agreement. F. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL Except as formally approved by the City, the key personnel identified in Contractor’s proposal shall be the individuals who will actually complete the work. Changes in staffing must be reported in writing and approved by the City. The City shall have the right to require the removal and replacement of the Contractor’s Project Manager and key personnel under the awarded Agreement. The City shall notify the Contractor in writing of such action. The City is not required to provide any reason, rationale, or additional factual information if it elects to request any specific key personnel be removed from performing services under the awarded Agreement. The City shall review and approve the appointment of the replacement for the Contractor’s personnel. Said approval shall not be unreasonably withheld. Standards of Conduct: Contractor’s personnel shall be courteous and maintain good working relationships with all stakeholders, state or outside agencies, community members, other team members and staff within the City. G. COST PROPOSAL The awarded Contractor agrees to provide the purchased services at the costs, rates, and fees as set forth in their Cost Proposal in response to this RFP. No other costs, rates or fees shall be payable to the awarded Subcontractor for implementation of their proposal. EXHIBIT 1     City Council 3 – 15 8/19/2025 H. DATA RETENTION Contractor shall be responsible for retaining data, records, and documentation for the preparation of required items. These materials shall be made available to and as requested by City. All materials, documents, data or information obtained from the City Data files or any City medium furnished to Contractor in the performance of an awarded Agreement will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Agreement without the express written consent of the City. All materials, documents, data or information, including copies, must be returned to the City at the end of the Agreement. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. I. DRUG-FREE WORKPLACE The awarded Contractor certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Contractor may be ineligible for award of any future City Agreements. J. EXAMINATION Proposer represents that it has thoroughly examined and become familiar with the services and responsibilities required by this RFP and that it is capable of effectively and efficiently performing quality work to achieve the City’s objectives. Any attachments referenced herein or any interpretations, clarifications or amendments subsequently posted in relation to this RFP are fully incorporated. Any irregularities or lack of clarity in the RFP should be brought to the designated City Contact/Project Manager’s attention as soon as possible so that corrective addenda may be furnished to prospective Proposers. Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this Agreement, may be rejected. K. EXECUTION OF AGREEMENT Upon successful negotiations, the City and the selected Proposer will enter into an Agreement similar to that as shown in EXHIBIT II – Sample Agreement of this RFP. If a Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being notified of selection under this RFP or approval by City Council, whichever comes later, the City reserves the right to disqualify them without any further obligation L. FEDERAL GRANT CONTRACT PROVISIONS Proposer must agree to the federal contract provisions outlined in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR Part 200.326. These provisions will become part of the agreement resulting from this bid. EXHIBIT 1     City Council 3 – 16 8/19/2025 M. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the Agreement on the last day of the current fiscal period without penalty or expense to the City. The City’s fiscal period is July 1st through June 30th. N. INDEPENDENT CONTRACTOR Contractor is considered an independent Contractor and neither Contractor, its employees, nor anyone working under Contractor will be considered an agent or an employee of City. Neither Contractor, its employees, nor anyone working under Contractor, will qualify for workers’ compensation or other fringe benefits of any kind through City. O. JOINT OFFERS/SUBCONSULTANTS Where two or more Proposers desire to submit a single proposal in response to this RFP, they should do so on a prime sub-consultant basis. The City intends to contract with a single firm, also known as the prime, and not with multiple firms doing business as a joint venture. Should the use of sub-consultants be offered, the Proposer shall provide the same assurances of competence for the sub-consultant plus the demonstrated ability to manage and supervise the subcontracted work. Sub-consultants shall not be allowed to further subcontract with others for work under the Agreement. The provisions of the Agreement shall apply to all sub-consultants in the same manner as the Proposer. The proposer is responsible for all the actions taken by their sub-contractor. The City reserves the right to reject, replace and approve any and all Subcontractors. All Subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any proposed Subcontractor(s). Subcontractors shall be the responsibility of the prime Contractor and the City shall assume no liability of such Subcontractors. P. LITIGATION STATUS Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures. Q. NEGOTIATIONS The City reserves the right to negotiate final Agreement terms with any Proposer selected. The Agreement between the parties will consist of the RFP together with any modifications thereto, and the awarded Contractor’s proposal, together with any modifications and clarifications thereto that are submitted at the request of the City during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed Agreement, the RFP, any modifications and clarifications to the awarded Contractor’s proposal, and the awarded Contractor’s proposal. Specific exceptions to this general rule may be noted in the final executed Agreement. Negotiations shall be confidential and not subject to disclosure to competing Contractors unless and until an agreement is reached. If contract negotiations cannot be concluded EXHIBIT 1     City Council 3 – 17 8/19/2025 successfully, the City reserves the right to negotiate a contract with another Contractor or withdraw the RFP. R. NON-PAYMENTS Note that payments will NOT be made for any unsatisfactory work until corrected. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach. S. OWNERSHIP OF DOCUMENTS The City has permanent ownership of all directly connected and derivative materials produced under this Agreement by the Contractor. All documents, reports and other incidental or derivative work or materials furnished hereunder shall become and remains the sole property of the City and may be used by the City as it may require without additional cost to the City. Contractor shall provide the City copies of documents upon its request at any time. None of the documents, reports and other incidental or derivative work or furnished materials shall be used by the Contractor without the express written consent of the City. T. PARKING The City will not provide free parking and/or reimbursement for the cost of parking while providing services and conducting business with the City. U. PROFESSIONAL STANDARDS Contractor staff shall be courteous to the public and City staff utilizing facilities where Contractor is performing work, but shall be responsive only to the requests of the City’s Project Manager or designee. Contractor staff shall direct all inquiries to Project Manager or designee. Contractor acknowledges that City locations consist of public-use facilities and recognizes the obligation to ensure Contractor personnel and agents maintain the highest level of professional standards in attire, decorum, and interaction with the public and City personnel. V. PROJECT MANAGER The selected Proposer will assume responsibility for all services in its proposal. The selected Proposer shall identify a sole point of contact, Project Manager, with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. W. PROPOSAL VALIDITY Services, pricing, and warranties indicated in a Proposer’s Proposal must be valid for a period of 180 days at minimum after the submission of the Proposal. X. PUBLIC AGENCIES Other public agencies, as defined by California Government Code Section 6500, may choose to use the terms of this Agreement, subject to Contractor’s acceptance. The City is not liable or responsible for any obligations related to a subsequent Agreement between Contractor and another public agency. Y. PUBLIC RECORDS Proposals will become public record after the award of an Agreement unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend the City for honoring such a designation. The failure to so label any EXHIBIT 1     City Council 3 – 18 8/19/2025 information that is released by the City shall constitute a complete waiver of any and all claims for damages caused by any release of the information. Proposer information identified as proprietary shall be maintained confidential, to the extent allowed under the California Public Records Act. Z. SUBCONTRACTORS Proposals in response to this RFP must identify any Subcontractors, and outline the contractual relationship between the Awarded Subcontractor and each Subcontractor. An official of each proposed Subcontractor must sign, and include as part of the proposal submitted by the Prime Contractor, a statement to the effect that the Subcontractor has read and will agree to abide by the awarded Contractor’s obligations. Any Subcontractor proposed after award of Agreement must be approved by the City before commencement of work. The City will look solely to the awarded Contractor for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded Contractor shall not be relieved for the non-performance of any or all Subcontractors. XII. AWARD OF AGREEMENT Selected Contractor(s) will be notified in writing. Any award is contingent upon the successful negotiation of final Agreement terms. A. EXECUTION OF AGREEMENT A sample, standard agreement is included as EXHIBIT II Sample Agreement of this RFP. “Proposer” will hereinafter be referred to as “Consultant” or “Contractor” in standard agreement. The term of the agreement will begin after the agreement is fully executed, and all required bonds, insurance documents and contents of the payment information packet have been received and approved. XIII. IMPLEMENTATION A. KICK-OFF MEETINGS The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City, to discuss and agree on operational issues including transition of services and scheduling. EXHIBIT 1     City Council 3 – 19 8/19/2025 Services Coordination for Transitional Age Youth and Former Foster Youth An organization who is awarded a contract from responding to this RFP will have a scope of work that is reflective of what is described here and in their RFP proposal, agreed upon and finalized with the Housing Authority of the City of Santa Ana. A. Key Objectives 1. Provide housing navigation and landlord incentive services to assist the Foster Youth to Independence (FYI) voucher holder to lease a rental unit in the private market. 2. After the FYI voucher holder leases a rental unit, provide independent living skills training and life skills supportive services to maintain stable housing and not return to homelessness including: a. Empower youth with practical skills for independent living in their rental unit. b. Foster personal growth, self-advocacy, and community engagement. c. Support participants in achieving educational and employment goals. B. Housing Navigation and Landlord Incentive Services Required The selected provider will be responsible for delivering the following services, including but not limited to: 1. Housing Search Assistance: a. Housing search assistance is a broad term which may include many activities such as but not limited to: i. Helping a family identify and visit potentially available units during their housing search, ii. Helping to find a unit that meets the household’s disability-related needs, P iii. Providing transportation and directions, iv. Assisting with the completion of rental applications and PHA forms, and v. Helping to expedite the FYI leasing process for the family. 2. Security Deposit/Utility Deposit/Rental Application/Holding Fees: a. Application fees/non-refundable administrative or processing fees/refundable application deposit assistance: The selected provider may choose to assist the family with some or all these expenses. b. Holding fees: It is not uncommon for an owner to request a holding fee that is rolled into the security deposit after an application is accepted but before a lease is signed. i. The selected provider may cover part or all of the holding fee for units where the fee is required by the owner after a tenant’s application has been accepted but before the lease signing. ii. The provider and owner must agree how the holding fee gets rolled into the deposit, and under what conditions the fee will be returned. iii. In general, owners need to accept responsibility for making needed repairs to a unit required by the initial housing quality standards (HQS) inspections and can only keep the holding fee if the client is at fault for not entering into a lease. c. Security deposit assistance: The selected provider may provide security deposit assistance for the family. i. The amount of the security deposit assistance may not exceed the lesser of two months’ rent to owner, the maximum security deposit allowed under EXHIBIT I SCOPE OF SERVICES EXHIBIT 1     City Council 3 – 20 8/19/2025 applicable state and/or local law, or the actual security deposit required by the owner. ii. The provider may place conditions on the security deposit assistance, such as requiring the owner or family to return the security deposit assistance to the provider at the end of the family’s tenancy (less any amounts retained by the owner in accordance with the lease). iii. Security deposit assistance returned to provider must be used for the same or other eligible uses. d. Utility deposit assistance/utility arrears: The selected provider may provide utility deposit assistance for some or all of the family’s utility deposit expenses. i. Assistance can be provided for deposits (including connection fees) required for the utilities to be supplied by the tenant under the lease. In addition, some families may have large balances with gas, electric, water, sewer, or trash companies that will make it difficult if not impossible to establish services for tenant-supplied utilities. ii. The selected provider may also provide the family with assistance to help address these utility arrears to facilitate leasing. iii. Utility deposit assistance that is returned to the provider must be used for the same or other eligible uses. 3. Landlord Incentive Services: a. Owner recruitment and outreach: The selected provider may conduct owner recruitment and outreach. i. In addition to traditional owner recruitment and outreach, activities may include providing enhanced customer service, and offering owner incentive and/or retention payments b. Owner incentive and/or retention payments: The selected provider may make incentive or retention payments to owners that agree to initially lease their unit to an FYI voucher holder. i. The selected provider may design the owner incentive payment to meet its specific needs (such as, for example, limiting the incentive payments to new owners or owners in high opportunity neighborhoods, or structuring all or part of the payment as a damages or unpaid rent mitigation fund, where the owner receives the mitigation payment only if the security deposit is insufficient to cover damages and other amounts owed under the lease). ii. The selected provider may condition the offer of the owner incentive payment on the owner’s agreement to abide by certain terms and conditions. For example, the selected provider could require the owner to agree to contact and work with the family’s case manager or other intervention services should lease violations or other tenant-related issues arise during the assisted tenancy before taking action to evict the tenant. 4. Other Activities: a. Moving expenses (including move-in fees and deposits): The selected provider may provide assistance for some or all of the family’s reasonable moving expenses when they initially lease a unit with their FYI voucher. b. Tenant-readiness services: The selected provider may help create customized plans to address or mitigate barriers that individual families may face in renting a unit with an FYI voucher, such as negative credit, lack of credit, negative rental or utility history, or to connect the family to other community resources that can assist with rental arrears. EXHIBIT 1     City Council 3 – 21 8/19/2025 c. Essential household items: The selected provider may assist the family with some or all of the costs of acquiring essential household items (e.g., tableware, bedding, etc.). d. Renter’s insurance if required by the lease: The selected provider may assist the family with some or all of the cost of renter’s insurance, but only in cases where the purchase of renter’s insurance is a condition of the lease. C. Independent Living Skills Training and Life Skills Supportive Services Required The selected provider will be responsible for delivering the following services, including but not limited to: 1. Independent Living Skills Training: a. Household Management: Training on meal planning, cooking, cleaning, laundry, and home safety. b. Financial Literacy: Budgeting, banking, bill payment, credit management, and savings strategies. c. Personal Care and Health Management: Hygiene, grooming, dressing skills, and health maintenance. d. Time Management and Organization e. Transportation Skills: Guidance on using public transportation, route planning, and obtaining driver’s licenses when applicable. 2. Life Skills Development: a. Employment Preparation: Career exploration, resume writing, job search strategies, interview preparation, and workplace etiquette. b. Educational Support: Assistance with GED preparation, college applications, financial aid navigation, and vocational training opportunities. c. Self-Advocacy: Decision-making skills, problem solving techniques, and accessing community resources. d. Social Skills: Training to build healthy relationships and community connections. e. Workshops: Organize and conduct regular workshops on various life skills topics such as communication skills, conflict resolution, stress management, and healthy relationships. 3. Comprehensive Case Management Services: a. Conduct initial assessments to identify individual needs and goals. b. Develop personalized service plans. c. Provide ongoing support and regular check-ins to ensure goal achievement. d. Coordination with local agencies for additional support services as needed. e. Work with participants to create comprehensive self-sufficiency plans. f. Assist in setting and achieving goals related to housing, education, and career. D. Reports 1. Contractor shall submit a Quarterly Homeless Housing, Assistance, and Prevention Program (HHAP) Funds Report to the Housing Authority Coordinator thirty (30) days following the end of each quarter as listed below: Quarter Due Dates Quarter 1: July 1, 2025 – September 30, 2025 October 31, 2025 Quarter 2: October 1, 2025 – December 31, 2025 January 31, 2026 Quarter 3: January 1, 2026 – March 30, 2026 April 30, 2026 Quarter 4: April 1, 2026 – June 30, 2026 July 31, 2026 Quarter 1: July 1, 2026 – September 30, 2026 October 31, 2026 EXHIBIT 1     City Council 3 – 22 8/19/2025 Quarter 2: October 1, 2026 – December 31, 2026 January 31, 2027 Quarter 3: January 1, 2027 – March 30, 2027 April 30, 2027 Quarter 4: April 1, 2027 – June 30, 2027 July 31, 2027 Quarter 1: July 1, 2027 – September 30, 2027 October 31, 2027 Quarter 2: October 1, 2027 – December 31, 2027 January 31, 2028 Quarter 3: January 1, 2028 – March 30, 2028 April 30, 20278 Quarter 4: April 1, 2028 – June 30, 2028 July 31, 2028 2.Contractor shall provide a Quarterly HHAP Funds Report to mhodson@santa-ana.org that includes the following information: a.Specific uses and expenditures of any HHAP funds broken out by eligible uses listed; b.The number of homeless individuals served; c.The type of housing assistance provided, broken out by the number of individuals; and d.Outcome data for individual served including the type of housing that an individual exited to, the percent of successful housing exits, and exit types for unsuccessful housing exits. E.Additional Reporting Requirements 1.All service outcome data shall be entered and tracked in the Homeless Management Information System (HMIS) 2.Monthly financial reports detailing funds obligated and expended 3.Annual comprehensive report on program achievements, challenges, and financial summary F.Timeline The program is expected to run for 3 years, from July 1, 2025 to June 30, 2028 or until funds are depleted, with the option for a one-year extension. The selected provider will be expected to start services within 6 weeks of contract award and approval by City Council, whichever comes later. Regular updates will be required as per the reporting schedule outlined in the contract. G.Compensation Contractor shall be compensated for the services provided under this Agreement on a cost reimbursement basis as follows: •The maximum amount for this Agreement for the period of July 1, 2025, through June 30, 2028 shall not exceed $632,839. EXHIBIT 1     City Council 3 – 23 8/19/2025 CONSULTANT AGREEMENT CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this day of , 20__ by and between ___________________________________________________________, (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The City desires to retain a Consultant having special skill and knowledge in the field of: B.Consultant represents that Consultant is able and willing to provide such services to the City. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended during the term of this Agreement shall not exceed $632,839. b.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3.TERM This Agreement shall commence on [enter a Start Date or “the date first written above”] for a three (3) year term with the option for the City to grant up to a one (1)-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4.INDEPENDENT CONTRACTOR EXHIBIT II SAMPLE AGREEMENT EXHIBIT 1     City Council 3 – 24 8/19/2025 Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 6. INSURANCE Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE OF INSURANCE Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • 2. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. 3. Workers’ Compensation (W/C): as required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Contractor has no employees. If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. EXHIBIT 1     City Council 3 – 25 8/19/2025 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Contractor for City. 3. All required insurance policies: For any claims related to this contract, Contractor’s insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Contractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage Contractor shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Contractor’s obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work. Subcontractors Contractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 7. INDEMNIFICATION EXHIBIT 1     City Council 3 – 26 8/19/2025 Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. EXHIBIT 1     City Council 3 – 27 8/19/2025 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. EXHIBIT 1     City Council 3 – 28 8/19/2025 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, ------- Agency City of Santa Ana 20 Civic Center Plaza (M-xx) P.O. Box 1988 Santa Ana, California 92702 Fax: To Contractor: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. First & Last Name Title Consultant Firm Name Address City, State, Zip Fax: EXHIBIT 1     City Council 3 – 29 8/19/2025 b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement. c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nuñez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: Assistant City Attorney Tax ID# RECOMMENDED FOR APPROVAL: Executive Director [INSERT] Agency SAMPLE ONLY (name) (title) EXHIBIT 1     City Council 3 – 30 8/19/2025 Federal Regulations – Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. c. Audit Records - W ith respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports - Recipient shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. No Lobbying - Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer EXHIBIT III FEDERAL REGULATIONS EXHIBIT 1     City Council 3 – 31 8/19/2025 or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. k. Public Contracts Code - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. l. Copeland Anti-Kickback Act - Recipient will comply, and all its contractors and subcontractors (or subrecipients) shall comply, with all requirements of the Copeland “Anti-Kickback” Act (30 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. (1) Contractor – Contractors shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. (2) Subcontracts – Contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. (3) Breach – A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. m. Davis-Bacon Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. EXHIBIT 1     City Council 3 – 32 8/19/2025 Contractors are required to pay wages to laborers and mechanics at a rate no less than the prevailing wages specified in a wage determination made by the Secretary of Labor. Additionally, contractors are required to pay wages not less than once a week. n. Work Hours and Safety - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air Act (42 U.S.C. 7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as applicable. p. Energy and Conservation - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights - Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and any other implementing regulations, as applicable. s. Copyright - Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and City’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights. t. Telecommunications (2 CFR 200.216) - Recipient will comply with FEMA Policy 405-143- 1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunication Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is: EXHIBIT 1     City Council 3 – 33 8/19/2025 (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services provided by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. u. Domestic preferences for procurements (2 CFR 200.322) - Recipient agrees that as appropriate and to the extent consistent with law, it will, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). This requirement must be included in all subawards including all contracts and purchase orders for work or products under this award. For purposes of this provision: “produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; and “manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. v. Equal Employment in Construction Contracts - Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. EXHIBIT 1     City Council 3 – 34 8/19/2025 (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. FOR PROPOSERS’ REFERENCE ONLY EXHIBIT 1     City Council 3 – 35 8/19/2025 Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit I) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER’S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. __________________________________________________________________________________ LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS __________________________________________________________________________________ BUSINESS ADDRESS __________________________________________________________________________________ PRINTED NAME OF AUTHORIZED AGENT TITLE __________________________________________________________________________________ SIGNATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS __________________________________________________________________________________ FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) __________________________________________________________________________________ CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT A PROPOSER’S CERTIFICATION, PROPOSAL PRICING EXHIBIT 1     City Council 3 – 36 8/19/2025 List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: __________________________________________________________________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: __________________________________________________________________________________ REFERENCE Customer Name:_________________________Contact Individual: ____________________________ Address: ________________________________Phone Number: _______________________________ EMAIL: ____________________________________ Contract Amount: ________________________Year: ______________________________________ Description of supplies, equipment, or services provided: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT B REFERENCES EXHIBIT 1     City Council 3 – 37 8/19/2025 Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City’s legal holidays), or the funds, check, draft, or proposer’s bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer’s bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm________________________________________________________________________________ Signed and Printed Name: ______________________________________________________________ Title ________________________________________________________________________________ Date THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT C PROPOSER’S STATEMENT EXHIBIT 1     City Council 3 – 38 8/19/2025 (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non-collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed____________________________________________________________________________ State of ________, County of __________________________________________________________ Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by ________________________, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. ________________________ Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT D NON-COLLUSION AFFIDAVIT EXHIBIT 1     City Council 3 – 39 8/19/2025 The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT E NON-LOBBYING CERTIFICATION EXHIBIT 1     City Council 3 – 40 8/19/2025 The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Consultant’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 1. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract ATTACHMENT F NON-DISCRIMINATION CERTIFICATION EXHIBIT 1     City Council 3 – 41 8/19/2025 or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. EXHIBIT 1     City Council 3 – 42 8/19/2025 On April 4, 2022, the federal government stopped using the DUNS Number to uniquely identify entities. Now, entities doing business with the federal government use the Unique Entity ID created in SAM.gov. They no longer have to go to a third-party website to obtain their identifier. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. This RFP includes federal funding, and as such, the proposer must provide verification of their SAM.gov UEI and registration status. Please attach your entity’s registration from SAM.gov, including UEI and active registration status. Proposer’s UEI:_______________________________________________ SAM.gov Registration Expiration Date:_____________________________ THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. ATTACHMENT G SAM.GOV UEI VERIFICATION City of Santa Ana RFP No. 25-057A Page 39 of 41 EXHIBIT 1     City Council 3 – 43 8/19/2025 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, as amended, Nonprocurement Debarment and Suspension, 2 CFR Part 2998, Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register (Pages 19160-19211), and as subsequently amended in 81 Federal Register 25585. (Before completing certification, read instructions which are an integral part of certification) 1.Pursuant to 2 CFR 180.335, the prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a) or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a); and d. Have not had one or more public transactions (Federal, State or local) terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant Name and Title of Official Authorized to Certify On Behalf of the Consultant _______________________________________ Date ATTACHMENT H CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSIONEXHIBIT 1     City Council 3 – 44 8/19/2025 INSTRUCTION FOR CERTIFICATION 1.By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2.The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3.The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4.The terms “covered transaction”, “debarment”, “suspension”, “disqualified,” “ineligible”, “lower tier covered transaction”, “participant”, “person”, “primary covered transaction”, “principal”, “proposal”, and “voluntarily excluded”, as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5.The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, disqualified, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6.The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title “Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction” unless it knows that the certification is erroneous. 7.Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8.Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. ATTACHMENT H City of Santa Ana RFP No. 25-057A Page 41 of 41 ATTACHMENT H CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSIONEXHIBIT 1     City Council 3 – 45 8/19/2025 Page 1 of 10 #2076148v2 HHAP SUBCONTRACTOR AGREEMENT FOR SERVICES COORDINATION FOR TRANSITIIONAL AGE YOUTH AND FORMER FOSTER YOUTH BETWEEN ORANGEWOOD FOUNDATION, THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA, AND THE CITY OF SANTA ANA THIS AGREEMENT (“HHAP Agreement” or “Agreement”) is made and entered into on this 19th day of August, 2025 by and between Orangewood Foundation, a California nonprofit corporation (“Subcontractor”), the Housing Authority of the City of Santa Ana, a public body, corporate and politic (“Housing Authority”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). The Housing Authority and City shall collectively be referred to as “Contractor.” Subcontractor, Housing Authority and City shall be referred to individually as “Party” and collectively as “Parties.” RECITALS A.The State of California established the Homeless Housing, Assistance, and Prevention Program (“HHAP” or “Program”) pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code. (Amended by Stats. 2021, Ch. 111, Sec. 4 (AB 140) Effective July 19, 2021.) The Program is administered by the California Interagency Council on Homelessness (“Cal ICH”) in the Business, Consumer Services and Housing Agency. HHAP provides flexible block grant funds to Continuums of Care, large cities and counties to build on the regional coordination created through previous Cal ICH grant funding and support local jurisdictions in their unified regional responses to reduce and end homelessness. B.The City is the recipient of HHAP-5 funds from the State of California. In 2024, the City entered into an agreement with the State of California, Agreement Number 24-HHAP- 10007 receiving and recognizing $5,878,393.38 in HHAP-5 grant funds to be used by the City to address immediate homeless challenges (collectively, “State HHAP-5 Contract”). A true and correct copy of the State HHAP-5 Contract is attached hereto as Exhibit A and incorporated herein by this reference. C.The Housing Authority is the recipient of Foster Youth to Independence (“FYI”) Calendar Year (“CY”) 2022 Special Fee Set-Aside funds from the United States Department of Housing and Urban Development (“HUD”). In 2023, HUD notified the Housing Authority that funds had been obligated for CY 2022 HCV Program administrative fee set-aside Special Fees as a one-time award under Funding Increment Number CA093AF0161. FYI CY 2022 Special Fees may be used to support necessary, additional administrative expenses incurred to achieve full (100%) FYI voucher utilization as outlined in PIH Notice 2022-14, “Implementation of the Federal Fiscal Year 2022 Funding Provisions for the Housing Choice Voucher Program”. A true and correct copy of the HUD Obligation Letter is attached hereto as Exhibit B and incorporated herein by this reference. D.The Housing Authority and City intends to braid, blend, combine and leverage the FYI CY 2022 Special Fees from HUD and HHAP-5 funds from the State of California to provide EXHIBIT 2     City Council 3 – 46 8/19/2025 Page 2 of 10 #2076148v2 services coordination for eligible Transitional Age Youth and Former Foster Youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have been matched with a FYI voucher. E. On April 2, 2025, the Housing Authority issued Request for Proposal No. 25-057A (“RFP”), by which it sought a subcontractor to provide services coordination for Transitional Age Youth (“TAY”) and Former Foster Youth, aged 18 through 24, who are experiencing homelessness or at risk of homelessness and who have ben matched with a Foster Youth to Independence (FYI) voucher. Specifically, the subcontractor will deliver two core services: 1) housing navigation and landlord incentive services to assist the FYI voucher holder to lease a rental unit in the private market; and 2) independent living skill training and life skills support services to maintain stable housing and not return to homelessness. Per the RFP, “Priority shall be given to qualifying TAY youth at the Santa Ana Navigation Center (‘Carnegie Homeless Shelter’).” The RFP shall be incorporated by reference as though attached hereto in full. F. Subcontractor submitted a responsive proposal to the RFP that was selected by the Contractor. Subcontractor represents that it is able and willing to provide services described in the scope of work that was included in the RFP. G. Subcontractor has been made aware of the State HHAP-5 Contract and agrees to comply with the conditions of the State HHAP-5 Contract and the applicable State requirements governing the use of HHAP-5 grant funds. H. Subcontractor has been made aware of the HUD Obligation Letter and agrees to comply with the conditions of the award as outlined in PIH Notice 2022-14, “Implementation of the Federal Fiscal Year 2022 Funding Provisions for the Housing Choice Voucher Program” and the applicable Federal requirements governing the use of FYI CY 2022 Special Fees. I. In undertaking the performance of this Agreement, Subcontractor represents that it is knowledgeable in its field and that any services performed by Subcontractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. Subcontractor also represents that it has the requisite qualifications, expertise, and experience to work within the provisions of the Program and is willing to use said HHAP grant funds and FYI Special Fees to operate within said Program. J. Contractor and Subcontractor have duly executed this HHAP Agreement for the expenditure and utilization of said HHAP and FYI funds. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the Parties agree as follows: EXHIBIT 2     City Council 3 – 47 8/19/2025 Page 3 of 10 #2076148v2 1. SCOPE OF SERVICES Subcontractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Work- Exhibit C, attached hereto and incorporated by reference. Subcontractor shall comply with all Federal requirements detailed in the Contractor’s RFP (Exhibit III), as attached hereto as Federal Regulations -Exhibit D. 2. COMPENSATION a. Contractor agrees to pay, and Subcontractor agrees to accept as total payment for its services for Contractor, the rates and charges identified Compensation - Exhibit E. The total amount to be expended during the term of this Agreement shall not exceed $632,839.00. The funding is comprised of $587,839.33 in HHAP-5 funds and $45,000 in FYI administrative fees. b. Payment by Contractor shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to Contractor accounting procedures. Contractor and Subcontractor agree that all payments due and owing under this Agreement shall be made through Automated Clearing House (ACH) transfers. Subcontractor agrees to execute the Contractor’s standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the Contractor will be authorized to deposit payments directly into Subcontractor’s account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by Contractor. 3. TERM This Agreement shall commence on the date first written above for a three (3) year term with the option for the Contractor to grant up to a one 1-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below. 4. INDEPENDENT CONTRACTOR Subcontractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the Contractor. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the Contractor to exercise discretion or control over the professional manner in which Subcontractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Subcontractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Subcontractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to EXHIBIT 2     City Council 3 – 48 8/19/2025 Page 4 of 10 #2076148v2 employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for Contractor to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Subcontractor under this Agreement (“Documents & Data”). Subcontractor shall require all subcontractors to agree in writing that Contractor is granted a non- exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Subcontractor represents and warrants that Subcontractor has the legal right to license any and all Documents & Data. Subcontractor makes no such representation and warranty in regard to Documents & Data which were provided to Subcontractor by the Contractor. Contractor shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Contractor’s sole risk. 6. INSURANCE Insurance requirements are attached hereto as Exhibit F. 7. INDEMNIFICATION Subcontractor agrees to defend, and shall indemnify and hold harmless the Contractor, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Subcontractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Subcontractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the Contractor, including fees and costs for special counsel to be selected by the Contractor, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. Contractor may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Subcontractor’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Subcontractor. EXHIBIT 2     City Council 3 – 49 8/19/2025 Page 5 of 10 #2076148v2 8. INTELLECTUAL PROPERTY INDEMNIFICATION Subcontractor shall defend and indemnify the Contractor, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Subcontractor to the Contractor pursuant to this Agreement. 9. RECORDS Subcontractor shall keep records and invoices in connection with the work to be performed under this Agreement. Subcontractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the Contractor for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Subcontractor under this Agreement. All such records and invoices shall be clearly identifiable. Subcontractor shall allow a representative of the Contractor to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Subcontractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Subcontractor under this Agreement. 10. CONFIDENTIALITY If Subcontractor receives from the Contractor information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Subcontractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either Party by any subsidiary and/or agent of the other Party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Subcontractor disclosed in a publicly available source; (c) is in rightful possession of the Subcontractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Subcontractor without reference to information disclosed by the Contractor. 11. CONFLICT OF INTEREST CLAUSE a. Subcontractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. b. No immediate family members of either the Mayor, City Council M ember, or any EXHIBIT 2     City Council 3 – 50 8/19/2025 Page 6 of 10 #2076148v2 appointed City Official, including appointed board and commission members, as defined under the City’s Municipal Code, whose position with the Contractor shall award or influence the award of this Agreement, or any competing contract or amendment thereof, shall be employed in any capacity by the Subcontractor or have any other direct or indirect financial benefit or interest in this Agreement. c. The section also prohibits the awarding of any agreement, contract, grant, or any amendment to those awards, to any former full-time employee for one-year from date of employee separation except for any CalPERS retiree as authorized by City Council resolution d. The Subcontractor must comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Agreement. The Subcontractor warrants that it is not now aware of any facts which conflict with the prohibitions defined above. If the Subcontractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it must immediately make full written disclosure of such facts to the Contractor. Full written disclosure must include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph will be a material breach of this Agreement. e. Subcontractor covenants that none of its directors, officers, employees, or agents shall participate in selecting or administrating any subcontract supported (in whole or in part) by Contractor funds stemming from the Agreement where the awarding of the subcontract has any direct or indirect financial benefit or interest to any individual, as defined in subsections (b) and (c) above. . 12. NON-DISCRIMINATION Subcontractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, o r disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Subcontractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the Contractor and Subcontractor, and supersedes any and all other agreements, oral or written, between the Parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the Contractor and by an authorized representative of Subcontractor. The Parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate EXHIBIT 2     City Council 3 – 51 8/19/2025 Page 7 of 10 #2076148v2 Subcontractor or the Contractor. Each Party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any Party, or anyone acting on behalf of any Party, which is not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Subcontractor, Subcontractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the Contractor and any such assignment, transfer, delegation or subcontract without the Contractor's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the Contractor’s ability to have any of the services which are the subject to this Agreement performed by Contractor personnel or by other Subcontractors retained by Contractor. 15. TERMINATION This Agreement may be terminated by the Contractor upon thirty (30) days written notice of termination. In such event, Subcontractor shall be entitled to receive and the Contractor shall pay Subcontractor compensation for all services performed by Subcontractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Subcontractor to deliver to the Contractor all work product(s) completed as of such date, and in such case such work product shall be the property of the Contractor unless prohibited by law, and Subcontractor consents to the Contractor's use thereof for such purposes as the Contractor deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the Party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. All Parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. EXHIBIT 2     City Council 3 – 52 8/19/2025 Page 8 of 10 #2076148v2 18. PROFESSIONAL LICENSES Subcontractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Subcontractor shall notify the Contractor immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To Contractor: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director, Community Development Agency City of Santa Ana 20 Civic Center Plaza (M-25) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-6956 To Subcontractor: Tiffany Mitchell, Psy.D. Chief Programs Officer Orangewood Foundation P.O. Bo 10341 Santa Ana, CA, 92711 A Party may change its address by giving notice in writing to the other Party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, EXHIBIT 2     City Council 3 – 53 8/19/2025 Page 9 of 10 #2076148v2 communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify Contractor fully, including reasonable costs and attorney’s fees, for any injuries or damages to Contractor in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on following page] EXHIBIT 2     City Council 3 – 54 8/19/2025 \'-ril" 1 \\'llERE<)l-'. the Part1c, h�rcto ha, c executed this Agrce1nent the date and yenr first uvu\ \\ 11.il fl \TTf T Jennifer L. Hall Cit)· Clerk TIE T: Jennifer L Hall Recording Secret3I)' ,-\PPRO\ FD \ TO f0R'l SO'\I.\ R. Ci\RVALHO Cit) Attome) Jnd Housing Authonty Genera! Counsel u�Ml CJ;�{<_� -JtJL.B�-----------Andrea Garcia-\.1 tller Assistant Cit} Attorney and Assistant Coun.c;el REC0�1ME:i DED FOR APPROVAL: f\1ichael L. Garcia Executi.,. e Director Communit., o�velopincnt Agency CIT\ 0 f \ "11 \ \, \ Alvaro uiiez City l\1anager HOU I G t, 1 IIORJ 11 OF TIIE IT, OF ,\ T \ J-\ 1\ �l1chncl Gnrc1a Executive Director BCO. TRACTOR: Orange,� Foundation, Inc - me Chr1c; S1 1onscn Tttle. CEO Png�IOoflO EXHIBIT 2     City Council 3 – 55 8/19/2025 EXHIBIT A STATE HHAP-4 CONTRACT EXHIBIT 2     City Council 3 – 56 8/19/2025 SCO ID: 2240-24HHAP10007 STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES �-----------�-------------� STANDARD AGREEMENT AGREEMENT NUMBER 24-HHAP-10007 PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev. 04/2020) 1. This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT CONTRACTOR NAME City of Santa Ana 2. The term of this Agreement is: START DATE Upon HCD approval THROUGH END DATE June 30, 2029 3.The maximum amount of this Agreement is: $5,878,393.38 (Five Million Eight Hundred Seventy Eight Thousand Three Hundred Ninety Three Dollars and Thirty Eight Cents) 4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement. Exhibits Title Exhibit A Authority, Purpose and Scope of Work Exhibit B Budget Detail and Disbursement Provisions Exhibit C * State of California General Terms and Conditions + Exhibit D HHAP General Terms and Conditions - Exhibit E Special Terms and Conditions -+ TOTAL NUMBER OF PAGES ATTACHED - Items shown with an astensk (*), are hereby mcorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed at httpsj/www.dgs.ca.gov/OL5/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of Santa Ana CONTRACTOR BUSINESS ADDRESS 20 Civic Center Drive CITY Santa Ana TITLE Pages 13 4 GTC 04/2017 11 3 31 'STATE 'ZIP CA 90262 PRINTED NAME OF PERSON SIGNING Michael Garcia Executive Director of Community Development CONTRACTOR.f-UTHORIZED SIGNATURE -�� DATE SIGNED 1-f;-20;2_f Page 1 of 2 EXHIBIT 2     City Council 3 – 57 8/19/2025 Jenee McClain-Battiste 1/10/2025 Chief, Business and Contracts Services EXHIBIT 2     City Council 3 – 58 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 1 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 AUTHORITY, PURPOSE, AND SCOPE OF WORK 1. Authority This Standard Agreement (“Agreement”) is an agreement regarding Homeless Housing, Assistance, and Prevention Program Round 5 (HHAP-5 or Program) funds. A. The State of California established HHAP-5 pursuant to the provisions in Chapter 6.5 (commencing with Health and Safety Code (HSC) section 50230) of Part 1 of Division 31 of the HSC. (Amended by Stats. 2023, Ch. 40, Sec. 17 (AB 129) effective July 10, 2023). B. The Program is administered by the California Department of Housing and Community Development (HCD) in the Business, Consumer Services and Housing Agency (Agency). HHAP-5 provides flexible block grant funds to Continuums of Care, large cities (population of 300,000+) and counties to build on the regional coordination created through previous HCD grant funding and support local jurisdictions in their unified regional responses to reduce and end homelessness. C. This Standard Agreement/Contract for Funds along with all its exhibits (Agreement) is entered into by HCD and a Continuum of Care, a city, or a county (Grantee) under the authority of, and in furtherance of the purpose of, the Program. In signing this Agreement and thereby accepting this award of funds, the Grantee agrees to comply with the terms and conditions of this Agreement, the Notice of Funding Availability (NOFA) dated September 29, 2023, under which the Grantee applied, HCD guidance and directives and the requirements appearing in the statutory authority for the Program cited above. 2. Purpose HHAP-5 is established for the purpose of organizing and deploying the full array of homelessness programs and resources comprehensively and effectively, and to sustain existing federal, state, and local investments towards long-term sustainability of permanent housing and supportive services. The general purpose of the Program is to (1) reduce homelessness by expanding or developing local capacity to address immediate homelessness challenges informed by a best-practices framework focused on moving homeless individuals and families into permanent housing and supporting the efforts of those EXHIBIT 2     City Council 3 – 59 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 2 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 individuals and families to maintain their permanent housing; and (2) continue to build on regional coordination developed through previous rounds of HHAP funding (See HSC section 50230 et seq.). HHAP funding shall: A. Be available to applicants for the purpose of reimbursement for planning and preparing the Regionally Coordinated Homelessness Action Plans required for the HHAP-5 application. B. Continue to build regional collaboration between Continuums of Care, counties, and cities in a given region, regardless of population, and ultimately be used to develop a unified regional response to homelessness by fostering robust regional collaboration and strategic partnerships aimed at fortifying the homeless services and housing delivery system. This should be achieved through the formulation of data- driven and cross-system plans designed to allocate resources in alignment with the state's priorities for homeless housing solutions. This means implementing strategies that create and sustain regional partnerships and prioritize permanent housing solutions. C. Ensure the long-term sustainability of housing and supportive services, by strategically pairing these funds with other local, state, and federal resources to effectively reduce and ultimately end homelessness. Grantees are encouraged to follow the guidance provided in “Putting the Funding Pieces Together: Guide to Strategic Uses of New and Recent State and Federal Funds to Prevent and End Homelessness”. D. Demonstrate sufficient resources dedicated to long-term permanent housing solutions, including capital and operating costs. E. Demonstrate a commitment to address racial disproportionality in homeless populations and achieve equitable provision of services and outcomes for Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are disproportionately impacted by homelessness. F. Establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all EXHIBIT 2     City Council 3 – 60 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 3 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 levels of planning and implementation, including through opportunities to hire people with lived experience. G. Fund projects that provide housing and services that are Housing First compliant, per HSC section 50234(f), and delivered in a low barrier, trauma informed, and culturally responsive manner. Individuals and families assisted with these funds must not be required to receive treatment or perform any other prerequisite activities as a condition for receiving interim or permanent housing, or other services for which these funds are used. H. Include the State as an integral partner through the provision of technical assistance, sharing of best practices, and implementing an accountability framework to guide the structure of current and future state investments. 3. Definitions The following HHAP-5 program terms are defined in accordance with HSC section 50230, subdivisions (A) – (X): A. “Agency” means the Business, Consumer Services, and Housing Agency. B. “Applicant” means a Continuum of Care, city, county, or a region for purposes of the Regionally Coordinated Homelessness Action Plan requirements pursuant to this chapter. C. “City” means a city or city and county that is legally incorporated to provide local government services to its population. A city can be organized either under the general laws of this state or under a charter adopted by the local voters. D. “Continuum of Care” means the same as defined by the United States Department of Housing and Urban Development at Section 578.3 of Title 24 of the Code of Federal Regulations. E. “Coordinated Entry System” means a centralized or coordinated process developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019, designed to coordinate homelessness program participant intake, assessment, and provision of referrals. In order to satisfy this subdivision, a centralized or EXHIBIT 2     City Council 3 – 61 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 4 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 coordinated assessment system shall cover the geographic area, be easily accessed by individuals and families seeking housing or services, be well advertised, and include a comprehensive and standardized assessment tool. F. “Regionally Coordinated Homelessness Action Plan” means the regionally coordinated homelessness action plan described in Section 50233. G. “Council” means the associated staff within the Interagency Council on Homelessness, formerly known as the Homeless Coordinating and Financing Council created pursuant to Section 8257 of the Welfare and Institutions Code. H. “Department” means the Department of Housing and Community Development. I. “Emergency shelter” has the same meaning as defined in subdivision (e) of Section 50801. J. “Grantee” means an eligible applicant that has received its initial Round 5 base allocation or total Round 5 base allocation, as applicable. K. “Homeless” has the same meaning as defined in Section 578.3 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019. L. “Homeless Management Information System” means the information system designated by a Continuum of Care to comply with federal reporting requirements as defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term “Homeless Management Information System” also includes the use of a comparable database by a victim services provider or legal services provider that is permitted by the federal government under Part 576 of Title 24 of the Code of Federal Regulations. M. “Homeless point-in-time count” means the most recently available point-in- time count data as reflected in the Annual Homeless Assessment Report released by the United States Department of Housing and Urban Development. EXHIBIT 2     City Council 3 – 62 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 5 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 N. “Homeless youth” means an unaccompanied youth between 12 and 24 years of age who is experiencing homelessness, as defined in Section 725(2) of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C. Sec. 11434a(2)). “Homeless youth” includes unaccompanied youth who are pregnant or parenting. O. “Housing First” has the same meaning as in Section 8255 of the Welfare and Institutions Code, including all of the core components listed therein. P. “Jurisdiction” means a city, county, Continuum of Care, or tribe, as defined in this section. Q. “Memorandum of Understanding” has the same meaning as defined in subdivision (f) of Section 50233. R. “Navigation center” means a Housing First, low-barrier, service-enriched shelter focused on moving homeless individuals and families into permanent housing that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing. S. “Program” means Round 5 of the Homeless Housing, Assistance, and Prevention program, or Round 5, established pursuant to this chapter. T. 1) “Base program allocation” means the portion of program funds available to expand or develop local capacity to address immediate homelessness challenges pursuant to the allowable uses specified in Section 50236. 2) “Homekey supplemental allocation” means the portion of program funds available to eligible jurisdictions as supplementary Homekey resources, as defined in Section 50237. U. “Recipient” means a jurisdiction that receives funds from HCD for the purposes of the program. V. 1) Except as set forth in paragraph 2) below, “region” means the geographic area served by a county, including all cities and Continuum of Care within it. A region that has a Continuum of Care that serves multiple counties may submit a plan that covers multiple EXHIBIT 2     City Council 3 – 63 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 6 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 counties and the cities within them, or the Continuum of Care may participate in the Regionally Coordinated Homelessness Action Plan of each individual county that is part of the Continuum of Care along with the cities within the county. 2) All Continuums of Care within the County of Los Angeles shall be considered part of a single region, along with the county and big cities within the county. W. “Small jurisdiction” means a city that is under 300,000 in population as of January 1, 2022, according to data published on the internet website of the Department of Finance. X. “Tribe” or “tribal applicant” means a federally recognized tribal government pursuant to Section 4103 of Title 25 of the United States Code that is located in California. Additional definitions for the purposes of the HHAP-5 program: Allocations: “Initial HHAP-5 Base Allocation”: fifty percent (50%) of the eligible city, county, or Continuum of Care’s HHAP-5 allocation. “HHAP-5 Planning Allocation”: one hundred percent (100%) of the eligible city, county, or Continuum of Care’s HHAP Round 5 planning allocation. “Initial Supplemental Funding Allocation”: one hundred percent (100%) of the eligible city, county, or Continuum of Care’s share of the one hundred ($100) million Supplemental Allocation. “Remainder Disbursement”: the remaining fifty percent (50%) of the eligible city, county, or Continuum of Care’s HHAP- 5 base allocation. “Obligate”: means that the Grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment using HHAP-5 funding. Grantees, and the subrecipients who receive awards from those Grantees, must obligate the funds by the statutory deadlines set forth in this Exhibit A. EXHIBIT 2     City Council 3 – 64 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 7 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 “Expended”: means all HHAP-5 funds obligated under contract or subcontract have been fully paid and receipted, and no invoices remain outstanding. 4. Scope of Work A. The Scope of Work (“Work”) for this Agreement shall include uses that are consistent with HSC section 50234, subdivision (a) (1), and section 50236, and any other applicable laws. B. HHAP-5 Planning Allocation funds are for the purpose of planning for and preparing the Regionally Coordinated Homelessness Action Plan required as part of the HHAP-5 regional application. Any Planning Allocation funds that are not spent on the preparation of the HHAP-5 application must be expended consistent with the purpose and requirements of the HHAP-5 program, as described below. C. Provided that before proposing to use HHAP-5 resources to fund new interim housing solutions, the applicant first demonstrates that the region has dedicated sufficient resources from other sources to long-term permanent housing solutions, including capital and operating costs, allowable uses of HHAP-5 base program allocation funds include all of the following: 1) Permanent housing solutions, including all of the following: a) Rental subsidies, including to support placement of individuals in Community Assistance, Recovery and Empowerment (CARE) Court. b) Landlord incentives, such as security deposits, holding fees, funding for needed repairs, and recruitment and relationship management costs. c) Move-in expenses. d) Operating subsidies in new and existing affordable or supportive housing units serving people experiencing homelessness, including programs such as Homekey, new or existing residential care facilities, funded by the Behavioral Health Continuum Infrastructure Program or the EXHIBIT 2     City Council 3 – 65 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 8 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 Community Care Expansion Program. Operating subsidies may include operating reserves. e) Homelessness prevention through rental assistance, rapid rehousing, and other programs, so long as they prioritize households at imminent risk of homelessness or households with incomes at or below thirty percent (30%) of the area median income, who pay more than fifty percent (50%) of their income in housing costs, and who meet criteria for being at highest risk of homelessness through data-informed criteria. f) Problem-solving and diversion support programs that prevent people at risk of or recently experiencing homelessness from entering unsheltered or sheltered homelessness. g) Services for people in permanent housing, so long as the services are trauma-informed and practice harm reduction, to include intensive case management services, assertive community treatment services, critical time intervention services, other tenancy support services, evidence-based employment services, coordinating mental health, substance use, and primary care treatment, or other evidence-based supportive services to increase housing retention. h) Capital for permanent housing that serves people experiencing homelessness, including conversion of underutilized buildings or existing interim or transitional housing into permanent housing. 2) Interim housing solutions, including all of the following: a) Navigation centers that are low barrier, as defined in Sections 65660 and 65662 of the Government Code, to include any of the following: b) Operating expenses in existing congregate shelter sites. EXHIBIT 2     City Council 3 – 66 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 9 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 c) Operating expenses in new or existing non-congregate shelter sites and transitional housing for youth. d) Motel or hotel vouchers. e) Services provided to people in interim housing, to include trauma-informed and evidence-based intensive case management services, housing navigation, connecting people to substance use or mental health treatment, public benefits advocacy, and other supportive services to promote stability and referral into permanent housing. f) Capital funding to build new non-congregate shelter sites, including for construction, rehabilitation, and capital improvements to convert existing congregate sites into non- congregate sites. g) Capital funding for clinically enhanced congregate or non- congregate shelter sites. h) Youth-focused services in transitional housing. 3) Service provisions and systems support including all of the following: a) Services for people experiencing unsheltered homelessness, including street outreach, including, but not limited to, persons experiencing homelessness from encampment sites and those transitioning out of encampment sites funded by the program known as the Encampment Resolution Funding Grant consistent with HSC Section 50251 to access permanent housing and services. This includes evidence- based engagement services, intensive case management services, assertive community treatment, housing navigation, harm reduction services, coordination with street- based health care services, and hygiene services for people living in encampments and unsheltered individuals. b) Services coordination, which may include access to workforce, education, and training programs, or other EXHIBIT 2     City Council 3 – 67 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 10 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 services needed to promote housing stability in supportive housing. c) Systems support for activities necessary to create regional partnerships and maintain a homeless services and housing delivery system, particularly for vulnerable populations, including families and homeless youth. d) Improvements to existing emergency shelters to lower barriers and increase privacy. e) Any new interim sheltering funded by Round 5 funds must be low-barrier, comply with Housing First practices as provided in Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and Institutions Code, and prioritize interventions other than congregate shelters. 4) In addition to the eligible uses described above, the Grantee’s expenditure of its entire HHAP-5 Base Allocation must also comply with the following: a) At least ten percent (10%) of the funds shall be spent on services for homeless youth populations. b) Not more than seven percent (7%) of funds may be used for administrative costs incurred by the city, county, or Continuum of Care to administer its program allocation. For purposes of this Agreement, “administrative costs” does not include staff or other costs directly related to implementing activities funded by the program allocation. Grantee shall perform the work only in the areas as identified, and in accordance with any guidance from HCD. 5) Contract Coordinator HCD’s Contract Coordinator for this Agreement is HCD’s Grants Program Design Section Chief or their designee. Unless otherwise instructed, any notice, report, or other communication requiring an original Grantee signature for this Agreement shall be sent to the HCD Contract Coordinator electronically. EXHIBIT 2     City Council 3 – 68 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 11 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 The Representatives during the term of this Agreement will be: PROGRAM GRANTEE ENTITY: California Department of Housing & Community Development City of Santa Ana SECTION/UNIT: Policy and Program Support ADDRESS: 651 Bannon St SW, Suite 400 Sacramento, CA, 95811 20 Civic Center Drive, Santa Ana, CA 90262 CONTRACT COORDINATOR Jeannie McKendry Mishaun Watkins PHONE NUMBER: (916) 490-9589 (562) 637-5405 EMAIL ADDRESS: HPDHomelessnessGrants@hcd.ca.gov Jeannie.McKendry@hcd.ca.gov mwatkins@santa-ana.org All requests to update the Grantee information listed within this Agreement shall be emailed to the HPD Homelessness Grants general email box at HPDHomelessnessGrants@hcd.ca.gov. HCD reserves the right to change their representative and/or contact information at any time with notice to the Grantee. 6) Effective Date, Term of Agreement, and Deadlines A. This Agreement is effective upon approval by HCD (indicated by the signature provided by HCD in the lower left section of page one, Standard Agreement, STD. 213), and when signed by all parties. Funds will be disbursed in accordance with Section 4 of Exhibit B. B. This Agreement shall terminate on June 30, 2029. C. On or before January 1, 2026, a Grantee shall submit to the Department an updated Regionally Coordinated Homelessness Action Plan, which shall include updates on the metrics and key actions to improve these metrics, which shall be reviewed and approved by HCD pursuant to HSC 50235 subdivision (h). A Grantee shall contractually obligate no less than seventy-five percent (75%) and shall expend no less than fifty percent EXHIBIT 2     City Council 3 – 69 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 12 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 (50%) of their initial fifty percent (50%) HHAP-5 base allocation disbursement by June 30, 2026. This excludes both the HHAP-5 planning and Initial Supplemental Allocations. Upon demonstration by a recipient Grantee that it has complied with both of these requirements, the Department shall disburse to that recipient the remaining fifty percent (50%) of its HHAP-5 base allocation pursuant to HSC Section 50235. 1) Grantee will demonstrate compliance with these obligation and expenditure requirements through monthly fiscal reports and by completing a certification documentation in the form and manner provided by HCD. D. If a Grantee has obligated less than seventy-five percent (75%) or expended less than fifty percent (50%) of their initial fifty percent (50%) HHAP-5 base allocation by June 30, 2026, the Grantee shall not contractually obligate or expend any remaining portion of its initial HHAP-5 base allocation, and HCD shall not allocate to the recipient the remaining fifty percent (50%) of its HHAP-5 base allocation, unless both of the following occur: 1) On or before June 30, 2026, the Grantee submits an alternative disbursement plan to HCD that includes an explanation for the delay. 2) HCD approves the alternative disbursement plan. If a Grantee does not satisfy these requirements, HCD shall have the discretion to allocate the unused funding in a manner prescribed by HCD. If the funds identified in the approved alternative disbursement plan are not fully expended by December 31, 2027, the funds shall be returned to HCD to be allocated as supplemental awards in accordance with Health and Safety Code Section 50237. E. All HHAP-5 funds, including base allocations, planning allocations, and supplemental funding, shall be expended by June 30, 2028. F. Any funds, including planning allocations and supplemental funding, not expended by June 30, 2028, shall revert to, and be paid and deposited in, the General Fund pursuant to Health and Safety Code section 50235 subdivision (m). EXHIBIT 2     City Council 3 – 70 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 13 of 31 EXHIBIT A Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 G. HCD may request additional information from applicants, as needed, to meet other applicable reporting or audit requirements. 7) Capacity and Authority to Contract A. By signing this Agreement, the Grantee is certifying that it has the capacity and authority to fulfill the obligations enumerated in this agreement. The Grantee further represents that it is authorized to execute this Agreement. B. Each person executing this Agreement on behalf of an entity, other than an individual executing this Agreement on their own behalf, represents that they are authorized to execute this Agreement on behalf of said entity. EXHIBIT 2     City Council 3 – 71 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 14 of 31 EXHIBIT B Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 BUDGET DETAIL AND DISBURSEMENT PROVISIONS 1. Payee Name: City of Santa Ana Amount: $ 5,878,393.38 2. Budget Detail & Changes A. The Grantee agrees that HHAP-5 funds shall be expended on uses that support regional coordination and expand or develop local capacity to address immediate homelessness challenges. Such activities must be informed by a best-practices framework focused on moving people experiencing homelessness into permanent housing and supporting the efforts of those individuals and families to maintain their permanent housing. B. The Grantee shall expend the HHAP-5 funds on eligible activities as detailed in HSC 50234, subdivision (a)(1)(A) and 50236 and as described in the grantees latest approved HHAP-5 funding plan. C. Any changes to the Grantee’s budget must be approved in writing by HCD prior to incurring expenses.                   3. General Conditions Prior to Disbursement    A. All Grantees must submit the following forms prior to this HHAP-5 allocation being released:    1) Request for Funds Form (“RFF”).  2) STD 213 Standard Agreement form and Exhibits A through E. 3) STD 204 Payee Data Record or Government Agency Taxpayer ID Form. 4. Disbursement of Funds   A. Initial Disbursement EXHIBIT 2     City Council 3 – 72 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 15 of 31 EXHIBIT B Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 1) The Initial Disbursement of the HHAP-5 allocation includes the initial HHAP-5 base allocation, HHAP-5 planning allocation, and initial supplemental allocation. These funds will be disbursed to the Grantee upon receipt, review and approval of the completed Standard Agreement and RFF by HCD. 2) The Initial disbursement of HHAP-5 funds will be disbursed in one allocation, and issued to the Grantee, identified on the Payee Data Record Form or Government Agency Taxpayer ID Form. B. Remainder Disbursement 1) HCD will disburse the remaining fifty percent (50%) of HHAP-5 base allocation upon demonstration by a Grantee that it has complied with the requirement to contractually obligate and expend a minimum amount of its initial Round 5 base allocation, as described below, and receives approval for the submitted Updated Regionally Coordinated Homelessness Action Plan that includes updates on measures and illustrates the advancement of key actions outlined in the original Regionally Coordinated Action Plan to improve those measures, as outlined in Section 50235(h). a) A Grantee shall contractually obligate no less than seventy- five percent (75%) and shall expend no less than fifty percent (50%) of their initial fifty percent (50%) HHAP-5 base allocation by June 30, 2026. This excludes both the HHAP-5 planning allocation and the supplemental allocation. Upon demonstration by a grantee that it has complied with this requirement and receives approval for the submitted Updated Regionally Coordinated Homelessness Action Plan, HCD shall disburse to that recipient the remaining fifty percent (50%) of its HHAP-5 program allocation pursuant to Section 50234. b) If a Grantee has obligated less than seventy-five percent (75%) or expended less than fifty percent (50%) of their initial fifty percent (50%) HHAP-5 program allocation by June 30, 2026, the Grantee shall not contractually obligate or expend any remaining portion of its initial HHAP-5 program allocation, and HCD shall not allocate to the recipient the EXHIBIT 2     City Council 3 – 73 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 16 of 31 EXHIBIT B Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 remaining fifty percent (50%) of its HHAP-5 program allocation, unless both of the following occur: i. On or before June 30, 2026, the Grantee submits an alternative disbursement plan to HCD that includes an explanation for the delay. ii. HCD approves the alternative disbursement plan. If HCD cannot approve an alternative disbursement plan, HCD will provide the Grantee with guidance on the revisions needed in order to approve the alternative disbursement plan. c) HCD may withhold the remaining fifty percent (50%) of HHAP-5 program allocation funds from a jurisdiction that repeatedly failed to take action as specified in its Regionally Coordinated Homelessness Action Plan, or that took actions adverse to achieving the plan objectives provided pursuant to Section 50233, until such time the jurisdiction demonstrates to HCD they are in substantial compliance with the requirements of HSC 50235 subdivision (h). 5. Expenditure of Funds All HHAP-5 funds must be spent consistent with the intent of the Program and the eligible uses identified in HSC section 50234, subdivision (a)(1)(A) and 50236 and in alignment with the Grantee’s latest, approved funding plan. 6. Ineligible Costs    A. HHAP-5 funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of the Program and the eligible uses identified in HSC section 50234, subdivision (a)(1)(A) and 50236.   B. HCD reserves the right to request additional clarifying information to determine the reasonableness and eligibility of all uses of the funds made available by this Agreement. If the Grantee or its funded subrecipients use HHAP-5 funds to pay for ineligible activities, the Grantee shall be required to reimburse these funds to HCD. EXHIBIT 2     City Council 3 – 74 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 17 of 31 EXHIBIT B Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 C. An expenditure which is not authorized by this Agreement, or by written approval of the Contract Coordinator or his/her designee, or which cannot be adequately documented, shall be disallowed and must be immediately repaid to HCD by the Grantee. A Grantee shall be prohibited from applying for future HHAP funds until they have repaid these funds to HCD. HCD, at its sole and absolute discretion, shall make the final determination regarding the allowability of HHAP-5 fund expenditures. D. Program funds shall not be used to supplant existing local funds for homeless housing, assistance, or prevention. HHAP funds cannot replace local funds that are committed to an existing or developing homeless assistance program. However, if funds previously supporting a service or project end or are reduced for reasons beyond the control of the Grantee and services or housing capacity will be lost as a result of these funds ending, HHAP funds may be used to maintain the service or program. Examples include, but are not limited to, a time-limited city and/or county tax or one-time block grant. E. Program funds shall not be used to supplant existing Encampment Resolution Funding Grant funds provided under HSC section 50251. EXHIBIT 2     City Council 3 – 75 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 18 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 HHAP GENERAL TERMS AND CONDITIONS 1. Termination and Sufficiency of Funds A. Termination of Agreement HCD may terminate this Agreement at any time for cause by giving a minimum of 14 days’ notice of termination, in writing, to the Grantee. Cause shall consist of violations of any conditions of this Agreement, any breach of contract as described in paragraph 6 of this Exhibit D; violation of any federal or state laws; or withdrawal of HCD’s expenditure authority. Upon termination of this Agreement, unless otherwise approved in writing by HCD, any unexpended funds received by the Grantee shall be returned to HCD within thirty (30) days of HCD’s notice of termination. B. Sufficiency of Funds This Agreement is valid and enforceable only if sufficient funds are made available to HCD by legislative appropriation. In addition, this Agreement is subject to any additional restrictions, limitations or conditions, or statutes, regulations, or any other laws, whether federal or those of the State of California, or of any agency, department, or any political subdivision of the federal or State of California governments, which may affect the provisions, terms, or funding of this Agreement in any manner. 2. Transfers  Grantee may not transfer or assign by subcontract or novation, or by any other means, the rights, duties, or performance of this Agreement or any part thereof, except as allowed within Exhibit D Section 12 (Special Conditions – Grantees/Sub Grantee) or with the prior written approval of HCD and a formal amendment to this Agreement to affect such subcontract or novation. 3. Grantee’s Application for Funds  Grantee has submitted to HCD an application for HHAP-5 funds to support regional coordination and expand or develop local capacity to address its immediate homelessness challenges. HCD is entering into this Agreement on the basis of Grantee’s facts, information, assertions and representations contained in that application. Any subsequent modifications to the original funding plans submitted within the original application must be EXHIBIT 2     City Council 3 – 76 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 19 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 requested through the formal HHAP Budget Modification Request Process and are subject to approval by HCD. Grantee warrants that all information, facts, assertions, and representations contained in the application and approved modifications and additions thereto are true, correct, and complete to the best of Grantee’s knowledge. In the event that any part of the application and any approved modification and addition thereto is untrue, incorrect, incomplete, or misleading in such a manner that would substantially affect HCD approval, disbursement, or monitoring of the funding and the grants or activities governed by this Agreement, then HCD may declare a breach of this Agreement and take such action or pursue such remedies as are legally available. 4. Reporting/Audits A. Reporting Requirements 1) Annual Report: Grantees will be responsible for submitting an annual report no later than April 1 each year following the receipt of funds until all funds are fully expended. The annual report will contain detailed information on program activities in accordance with HSC sections 50221, 50222, and 50223, and be submitted in the form and method provided by HCD. The annual report must provide information on activities through the prior calendar, including, but not limited to, an ongoing tracking of the specific uses and expenditures of any program funds broken out by eligible uses, as well as any additional information HCD deems appropriate or necessary. 2) Monthly Fiscal Report: Grantees will be responsible for submitting a monthly fiscal report in accordance with HSC section 50223, in the form and method provided by HCD. The monthly fiscal report must provide information, including but not limited to, the obligation and expenditure status of the program funds by eligible uses category. 3) Final Report: Grantees will be responsible for submitting a final report in accordance with HSC section 50223 no later than April 1, 2029, and must be submitted in the form and method provided by HCD. The final report must provide information, including but not limited to, detailed uses of all program funds. EXHIBIT 2     City Council 3 – 77 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 20 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 4) HMIS/HDIS Reporting: Grantees and their subcontractors must report client data into their local Homeless Management Information Systems (HMIS) pursuant to the requirements of Assembly Bill (AB) 977 (Chapter 397, Statutes of 2021), and that data must be shared quarterly with the statewide Homeless Data Integration System (HDIS). As part of reporting responsibilities in accordance with HSC sections 50221, 50222, and 50223, Grantees must ensure proper recording of activities associated with these program funds. This is intended to efficiently capture many of the non-fiscal reporting responsibilities required under HSC sections 50221, 50222, and 50223. HCD will make efforts to utilize statewide Homeless Data Integration System to fulfill grantee reporting requirements under HSC sections 50221, 50222, and 50223, however improper reporting into that system may require HCD to seek additional information directly from Grantees. Grantees may also be required to accept training and technical assistance in this area if their HMIS/HDIS is not properly tracked and shared. 5) HCD may require additional supplemental reporting with written notice to the Grantee. 6) Grantee may, at their discretion, fully expend their HHAP-5 allocation prior to the end date of the grant term and will not be required to submit monthly fiscal reports after the month in which their allocation was fully expended. B. Auditing HCD reserves the right to perform or cause to be performed a financial audit. At HCD’s request, the Grantee shall provide, at its own expense, a financial audit prepared by a certified public accountant. HHAP-5 administrative funds may be used to fund this expense. Should an audit be required, the Grantee shall adhere to the following conditions: 1) The audit shall be performed by an independent certified public accountant.    EXHIBIT 2     City Council 3 – 78 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 21 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 2) The Grantee shall notify HCD of the auditor's name and address immediately after the selection has been made. The contract for the audit shall allow access by HCD to the independent auditor's working papers. 3) The Grantee is responsible for the completion of audits and all costs of preparing audits.  4) If there are audit findings, the Grantee must submit a detailed response acceptable to HCD for each audit finding within ninety (90) days from the date of the audit finding report. 5. Inspection and Retention of Records  A. Record Inspection HCD or its designee shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance under this Agreement. The Grantee agrees to provide HCD, or its designee, with any relevant information requested. The Grantee agrees to give HCD or its designee access to its premises, upon reasonable notice and during normal business hours, for the purpose of interviewing employees who might reasonably have information related to such records, and of inspecting and copying such books, records, accounts, and other materials that may be relevant to an investigation of compliance with the Homeless Housing, Assistance, and Prevention Program laws, the HHAP-5 program guidance document published on the website, and this Agreement. In accordance with HSC section 50220.8, subdivision (m), if upon inspection of records HCD identifies noncompliance with grant requirements, HCD retains the right to impose a corrective action plan on the Grantee. B. Record Retention The Grantee further agrees to retain all records described in subparagraph (A) for a minimum period of five (5) years after the termination of this Agreement. EXHIBIT 2     City Council 3 – 79 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 22 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 If any litigation, claim, negotiation, audit, monitoring, inspection, or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it. C. Public Records Act The Grantees’ final HHAP-5 application, this contract, and other documents related to the grant are considered public records, which are available for public viewing pursuant to the California Public Records Act Division 10 (commencing with Section 7920.000) of Title 1 of the Government Code. 6. Breach and Remedies  A. Breach of Agreement Breach of this Agreement includes, but is not limited to, the following events:   1) Grantee’s failure to comply with the terms or conditions of this Agreement.  2) Use of, or permitting the use of, HHAP-5 funds provided under this Agreement for any ineligible activities. 3) Any failure to comply with the deadlines set forth in this Agreement.  B. Remedies for Breach of Agreement In addition to any other remedies that may be available to HCD in law or equity for breach of this Agreement, HCD may: 1) Bar the Grantee from applying for future HHAP funds.  2) Revoke any other existing HHAP award(s) to the Grantee. 3) Require the return of any unexpended HHAP-5 funds disbursed under this Agreement. EXHIBIT 2     City Council 3 – 80 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 23 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 4) Require repayment of HHAP-5 funds disbursed and expended under this Agreement. 5) Require the immediate return to HCD of all funds derived from the use of HHAP-5 funds. 6) Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or participation in the technical assistance in accordance with HHAP-5 requirements. C. All remedies available to HCD are cumulative and not exclusive. D. HCD may give written notice to the Grantee to cure the breach or violation within a period of not less than fifteen (15) days. 7. Waivers   No waiver of any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of HCD to enforce at any time the provisions of this Agreement, or to require at any time, performance by the Grantee of these provisions, shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of HCD to enforce these provisions. 8. Nondiscrimination   During the performance of this Agreement, the Grantee and its subrecipients shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, gender identity, gender expression, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), genetic information, marital status, military and veteran status, and denial of medical and family care leave or pregnancy disability leave. Grantees and Sub grantees shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its subrecipients shall comply with the provisions of California’s laws against discriminatory practices relating to specific groups: the California Fair Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the EXHIBIT 2     City Council 3 – 81 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 24 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 Government Code (Gov. Code, §§ 11135 - 11139.5). Grantee and its subrecipients shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.  9. Conflict of Interest  All Grantees are subject to state and federal conflict of interest laws. For instance, HSC section 50220.5, subdivision (i) states, “For purposes of Section 1090 of the Government Code, a representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county.” Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Additional applicable statutes include, but are not limited to, Government Code section 1090 and Public Contract Code sections 10410 and 10411. A. Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent Grantee with any State agency to provide goods or services.  B. Former State Employees: For the two (2) year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve (12) month period from the date, he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve (12) month period prior to his or her leaving State service. EXHIBIT 2     City Council 3 – 82 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 25 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 C. Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the Political Reform Act of 1974 (Gov. Code, § 81000 et seq.). D. Representatives of a County: A representative of a county serving on a board, committee, or body with the primary purpose of administering funds or making funding recommendations for applications pursuant to this chapter shall have no financial interest in any contract, program, or project voted on by the board, committee, or body on the basis of the receipt of compensation for holding public office or public employment as a representative of the county. 10. Drug-Free Workplace Certification  Certification of Compliance: By signing this Agreement, Grantee hereby certifies, under penalty of perjury under the laws of State of California, that it and its subrecipients will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, section 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions: Publish a statement notifying employees and subrecipients that unlawful manufacture distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, Grantees, or subrecipients for violations, as required by Government Code section 8355, subdivision (a)(1). A. Establish a Drug-Free Awareness Program, as required by Government Code section 8355, subdivision (a)(2) to inform employees, Grantees, or subrecipients about all of the following: 1) The dangers of drug abuse in the workplace. 2) Grantee’s policy of maintaining a drug-free workplace.  3) Any available counseling, rehabilitation, and employee assistance program; and 4) Penalties that may be imposed upon employees, Grantees, and subrecipients for drug abuse violations.  EXHIBIT 2     City Council 3 – 83 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 26 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 B. Provide, as required by Government Code section 8355, subdivision (a)(3), that every employee and/or subrecipient that works under this Agreement: 1) Will receive a copy of Grantee’s drug-free policy statement, and 2) Will agree to abide by terms of Grantee’s condition of employment or subcontract. 11. Child Support Compliance Act  For any Contract Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that: A. The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and B. The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. 12. Special Conditions – Grantees/Subgrantee    The Grantee agrees to comply with all conditions of this Agreement including the Special Conditions set forth in Exhibits C and D. These conditions shall be met to the satisfaction of HCD prior to disbursement of funds. The Grantee shall ensure that all Subgrantees are made aware of and agree to comply with all the conditions of this Agreement and the applicable State requirements governing the use of HHAP-5 funds. Failure to comply with these conditions may result in termination of this Agreement. A. The Agreement between the Grantee and any Subgrantee shall require the Grantee and its Subgrantees, if any, to:   EXHIBIT 2     City Council 3 – 84 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 27 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 1) Perform the work in accordance with Federal, State and Local housing and building codes, as applicable.  2) Maintain at least the minimum State-required worker’s compensation for those employees who will perform the work or any part of it.   3) Maintain, as required by law, unemployment insurance, disability insurance, and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who may be injured or damaged by the Grantee or any Subgrantee in performing the Work or any part of it. 4) Agree to include all the terms of this Agreement in each subcontract.  B. The Grantee shall monitor the activities of all subgrantees to ensure compliance with all requirements under the HHAP program. As requested by HCD, the Grantee shall provide to HCD all monitoring documentation necessary to ensure that Grantee and its subgrantees are in continued compliance with HHAP requirements. Such documentation requirements shall be provided by HCD when the information is requested. 13. Compliance with State and Federal Laws, Rules, Guidelines and Regulations   The Grantee agrees to comply with all state and federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, land use, homelessness, housing element, fair housing, and all other matters applicable and/or related to the HHAP-5 program, the Grantee, its subrecipients, and all eligible activities.   The Grantee shall also be responsible for obtaining any and all permits, licenses, and approvals required for performing any activities under this Agreement, including those necessary to perform design, construction, or operation and maintenance of the activities. The Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, EXHIBIT 2     City Council 3 – 85 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 28 of 31 EXHIBIT D Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 environmental protection, procurement, and safety laws, rules, regulations, and ordinances. The Grantee shall provide copies of permits and approvals to HCD upon request. 14. Inspections A. The Grantee shall inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. B. HCD reserves the right to inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the applicable federal, state and/or local requirements, and this Agreement. C. The Grantee agrees to require that all work that is determined based on such inspections not to conform to the applicable requirements be corrected and to withhold payments to the subrecipient until it is corrected. 15. Litigation  A. If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity, at the sole discretion of HCD, shall not affect any other provisions of this Agreement and the Initial terms of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are and shall be deemed severable. B. The Grantee shall notify HCD immediately of any claim or action undertaken by or against it, which affects or may affect this Agreement or HCD, and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of HCD. EXHIBIT 2     City Council 3 – 86 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 29 of 31 EXHIBIT E Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 SPECIAL TERMS AND CONDITIONS   1. All proceeds from any interest-bearing account established by the Grantee for the deposit of HHAP-5 funds, along with any interest-bearing accounts opened by subrecipients to the Grantee for the deposit of HHAP-5 funds, must be used for HHAP-5-eligible activities. Grantees must maintain records of all expenditures of the proceeds from these interest-bearing accounts for five (5) years and report on these expenditures as required by HCD. HCD reserves the right to perform or cause to be performed a financial audit on the use of proceeds from interest- bearing accounts. 2. Per HSC section 50234 subdivision (f), any housing-related activities funded with HHAP-5 funds, including but not limited to emergency shelter (per HSC section 50236 subdivision (c)(3)(E), rapid-rehousing, rental assistance, transitional housing and permanent supportive housing, must be in compliance or otherwise aligned with the core components of Housing First, as described in Welfare and Institutions Code section 8255, subdivision (b). Individuals and families assisted with these funds must not be required to receive treatment or perform any other prerequisite activities as a condition for receiving shelter, housing, or other services for which these funds are used. In addition, HHAP-5 funding shall be used to adopt a Housing First approach within the entire local homelessness response system, including outreach and emergency shelter, short-term interventions like rapid re-housing, and longer-term interventions like supportive housing. 3. The Grantee shall utilize its local Homeless Management Information System (HMIS) to track HHAP-5-funded projects, services, and clients served. Grantee will ensure that HMIS data are collected in accordance with applicable laws and in such a way as to identify individual projects, services, and clients that are supported by HHAP-5 funding (e.g., by creating appropriate HHAP-5-specific funding sources and project codes in HMIS). 4. The Grantee shall participate in and provide data elements, including, but not limited to, health information, in a manner consistent with federal law, to the HMIS in accordance with their existing Data Use Agreements, and as required by HSC sections 50234(b) and 50220.6 and Welfare and Institutions Code section 8256. Any health information provided to, or maintained within, the Homeless Management Information System, or the State Homeless Data Integration System (HDIS), which compiles all HMIS data into a statewide data warehouse, shall not be subject to public inspection or disclosure under the California Public EXHIBIT 2     City Council 3 – 87 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 30 of 31 EXHIBIT E Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 Records Act. For purposes of this paragraph, “health information” means “protected health information,” as defined in Part 160.103 of Title 45 of the Code of Federal Regulations, and “medical information,” as defined in subdivision (j) of Section 56.05 of the Civil Code. HCD may, as required by operational necessity, amend or modify required data elements, disclosure formats, or disclosure frequency. Additionally, HCD, at its discretion, may provide Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in support of the Purpose of this Agreement and the existing Data Use Agreement. 5. The Grantee agrees to accept technical assistance as directed by HCD or by a contracted technical assistance provider acting on behalf of HCD and report to HCD on programmatic changes the grantee will make as a result of the technical assistance and in support of their grant goals. 6. The Grantee agrees to demonstrate a commitment to racial equity and, per HSC section 50222 subdivision (a)(2)(B), the grantee shall use data provided through HDIS to analyze racial disproportionality in homeless populations and, in partnership with HCD, establish clear metrics and performance monitoring for achieving equity in provision of services and outcomes for Black, Native, and Indigenous, Latinx, Asian, Pacific Islanders and other People of Color who are disproportionately impacted by homelessness and COVID-19. 7. The Grantee should establish a mechanism for people with lived experience of homelessness to have meaningful and purposeful opportunities to inform and shape all levels of planning and implementation, including through opportunities to hire people with lived experience. 8. HCD reserves the right to add any special conditions to this Agreement it deems necessary to ensure that the goals of the Program are achieved. 9. The Department represents that the intent of Exhibit D Section 1(B) is only to preserve the legislature’s ability to make changes to appropriations and matters that are lawfully subject to change through the Budget Act. The Department represents and warrants that as of the date of this Agreement the non-bond funds referenced in Homeless Housing, Assistance and Prevention Program, Round 5 Notice of Funding Availability dated September 29, 2023 for this Agreement are appropriated to and available for the purposes of this Agreement, and further, that upon execution of this Agreement said funds are deemed allocated to and encumbered for the purposes described in this Agreement and shall not be terminated or reduced as a result of Exhibit D Section 1(B) once construction has commenced in compliance with Program requirements and in EXHIBIT 2     City Council 3 – 88 8/19/2025 City of Santa Ana 24-HHAP-10007 Page 31 of 31 EXHIBIT E Program Name: Homeless Housing, Assistance, and Prevention Program Round 5 “HHAP-5” NOFA Date: September 29, 2023 Approved Date: August 8, 2024 Prep Date: November 1, 2024 accordance with the construction commencement requirements within this Agreement. If not continuously appropriated, said funds must still be disbursed prior to any applicable disbursement or expenditure deadline set forth in this Agreement. EXHIBIT 2     City Council 3 – 89 8/19/2025 EXHIBIT B HUD OBLIGATION LETTER EXHIBIT 2     City Council 3 – 90 8/19/2025 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Financial Management Center 2380 McGee Street, Suite 400 Kansas City, MO 64108-2605 OFFICE OF PUBLIC AND INDIAN HOUSING This letter is to notify you that funds have been obligated for CY 2022 HCV Program administrative fee set-aside Special Fees per the award letter dated February 21, 2023. This is a one-time award and has been automatically disbursed in a lump sum. No action is required by your PHA to receive the disbursement. Dear Executive Director: SUBJECT: Calendar Year (CY) 2022 Housing Choice Voucher (HCV) Program Public housing agencies receiving an increment in excess of $100,000 in Budget Authority (BA) are required to submit Form HUD-50071, Certification of Payments to Influence Federal Transactions, and if applicable, Form SF-LLL, Disclosure of Lobbying Activities. If this letter notifies you of a renewal in excess of $100,000, and your PHA has not submitted the Form(s) HUD-50071 (and SF-LLL where applicable) for your current fiscal year; the documents must be submitted to your Financial Analyst at the Financial Management Center (FMC) within 30 days of the date of this letter. These forms are located on the Internet at the following addresses: CITY OF SANTA ANA HSG AUTH 20 CIVIC CENTER PLAZA P.O. BOX 22030 SANTA ANA, CA 92701-2701 CA093 March 3, 2023 The specific information concerning the obligation(s) for your public housing agency (PHA) is identified below. Form HUD-50071 https://www.hud.gov/sites/documents/50071.PDF Form SF-LLL https://www.hud.gov/sites/documents/19161_SF-LLL.PDF Attached is your Notice to Amend the Consolidated Annual Contributions Contract (CACC) with revised funding exhibits reflecting the change(s) described above. The amendment notice and revised funding exhibits should be filed with your most recent CACC. No execution by HUD or your PHA is required. Administrative Fee Set-Aside Special Fees www.hud.gov espanol.hud.gov EXHIBIT 2     City Council 3 – 91 8/19/2025 2 Sincerely If you have any questions about the matters discussed in this letter, please contact your Financial Analyst (FA) at the Financial Management Center (FMC). 23-079 Enclosure(s) Memo Reference: Director, Financial Management Center EXHIBIT 2     City Council 3 – 92 8/19/2025 3 U. S. Department of Housing and Urban Development Office of Public and Indian Housing Section 8 Increment Number Table Housing Choice Voucher Program Effective Date Term (Months) Funding Increment Number Budget Authority March 3, 2023 Category 3/1/2023 1CA093AF0161$45,000 CY22 Special Fee Set-Aside: FUP 3/1/2023 1CA093AF0160$45,000 CY22 Spec Fee Set-Aside HUD VASH EXHIBIT 2     City Council 3 – 93 8/19/2025 Consolidated Annual Contributions Contract U.S. Department of Housing and Urban Development Office of Public and Indian Housing Housing Choice Voucher Program Section 8 HUD NOTICE TO HOUSING AGENCY AMENDING CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT Housing Agency: In accordance with Paragraph 2.c. of the Consolidated Annual Contributions Contract between HUD and the HA, you are notified that the funding exhibits of the Consolidated Annual Contributions Contract is hereby revised to add a new funding increment as provided in the attached revised funding exhibit. (This notice adds one or more funding increments listed on the attached funding exhibit.) The revised funding exhibit is attached to this HUD notice. This revised funding exhibit replaces and revises the prior funding exhibit. In accordance with Paragraph 2.d. of the Consolidated Annual Contributions Contract, this HUD notice and the attached funding exhibit constitutes an amendment to the Consolidated Annual Contributions Contract. United States of America Secretary of Housing and Urban Development Date of Document: Authorized Representative Robert H. Boepple, Director Financial Management Center Form HUD-52520A (12/97) CA093 CITY OF SANTA ANA HSG AUTH 3/3/2023 EXHIBIT 2     City Council 3 – 94 8/19/2025 ACC NUMBER:CA093 FIELD OFFICE:9DPH CITY OF SANTA ANA HSG AUTH 20 CIVIC CENTER PLAZA 06/30HA FISCAL YEAR-END:PROGRAM TYPE: CA093 U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PIH SECTION 8 - FUNDING EXHIBIT PROGRAM-BASED P.O. BOX 22030 SANTA ANA, CA 92701 HAP-Voucher Program UNITS BUDGET AUTHORITY CONTRACT TERM FIRST DAY OF TERM LAST DAY OF TERM FUNDING INCREMENT NUMBER CA093AF0140 3/1/2021 3/31/2021 1 376,879 N/A CA093VO0231 3/1/2021 3/31/2021 1 3,196,190 2699 CA093AFR420 4/1/2021 4/30/2021 1 64,570 N/A CA093AF0141 4/1/2021 5/31/2021 2 515,068 N/A CA093VO0232 4/1/2021 5/31/2021 2 6,416,114 2699 CA093AF0142 6/1/2021 9/30/2021 4 1,036,092 N/A CA093AF0144 9/1/2021 9/30/2021 1 84,017 N/A CA093AF0145 9/1/2021 9/30/2021 1 84,017 N/A CA093AFR221 9/1/2021 9/30/2021 1 47,351 N/A CA093VO0234 6/1/2021 9/30/2021 4 13,066,437 2699 CA093VOPR20 9/1/2021 9/30/2021 1 80,388 N/A CA093AF0143 10/1/2021 10/31/2021 1 259,023 N/A CA093VO0235 10/1/2021 10/31/2021 1 3,228,320 2699 CA093AF0147 11/1/2021 11/30/2021 1 217,884 N/A CA093VO0236 11/1/2021 11/30/2021 1 3,228,323 2699 CA093AF0148 12/1/2021 12/31/2021 1 217,884 N/A CA093VO0227 1/1/2021 12/31/2021 12 1 100 CA093VO0228 1/1/2021 12/31/2021 12 1 100 CA093VO0229 1/1/2021 12/31/2021 12 1 5 CA093VO0230 1/1/2021 12/31/2021 12 1 75 CA093VO0233 1/1/2021 12/31/2021 12 1 22 CA093VO0237 12/1/2021 12/31/2021 1 3,228,323 2699 CA093VO0247 12/1/2021 12/31/2021 1 47,248 N/A CA093VO0238 1/1/2022 1/31/2022 1 3,349,016 2699 CA093AF0149 1/1/2022 2/28/2022 2 601,494 N/A CA093VO0239 2/1/2022 2/28/2022 1 2,561,064 2699 CA093VO0240 2/1/2022 2/28/2022 1 787,952 N/A CA093AF0150 3/1/2022 3/31/2022 1 300,747 N/A CA093AFR321 3/1/2022 3/31/2022 1 69,531 N/A EXHIBIT 2     City Council 3 – 95 8/19/2025 Page 2 UNITS BUDGET AUTHORITY CONTRACT TERM FIRST DAY OF TERM LAST DAY OF TERM FUNDING INCREMENT NUMBER CA093VO0222 4/1/2021 3/31/2022 12 344,259 25 CA093VO0245 3/1/2022 3/31/2022 1 3,349,016 2699 CA093AF0151 4/1/2022 4/30/2022 1 293,659 N/A CA093VO0246 4/1/2022 4/30/2022 1 2,981,408 2699 CA093VO0248 4/1/2022 4/30/2022 1 435,684 N/A CA093VOPR21 4/1/2022 4/30/2022 1 110,162 N/A CA093AF0152 5/1/2022 5/31/2022 1 293,659 N/A CA093AFR421 5/1/2022 5/31/2022 1 213,399 N/A CA093VO0251 5/1/2022 5/31/2022 1 3,451,783 2699 CA093AF0153 6/1/2022 9/30/2022 4 1,220,404 N/A CA093AFR122 9/1/2022 9/30/2022 1 78,583 N/A CA093VO0252 6/1/2022 9/30/2022 4 13,347,397 2699 CA093AF0154 10/1/2022 10/31/2022 1 305,101 N/A CA093AF0155 10/1/2022 10/31/2022 1 28,500 N/A CA093VO0253 10/1/2022 10/31/2022 1 3,374,832 2699 CA093AFR222 11/1/2022 11/30/2022 1 90,438 N/A CA093AF0156 11/1/2022 12/31/2022 2 653,092 N/A CA093VO0241 1/1/2022 12/31/2022 12 1 100 CA093VO0242 1/1/2022 12/31/2022 12 1 100 CA093VO0243 1/1/2022 12/31/2022 12 1 5 CA093VO0244 1/1/2022 12/31/2022 12 1 75 CA093VO0249 4/1/2022 12/31/2022 9 1 25 CA093VO0250 1/1/2022 12/31/2022 12 1 21 CA093VO0256 11/1/2022 12/31/2022 2 6,859,827 2699 CA093AF0158 1/1/2023 1/31/2023 1 750 N/A CA093AF0157 1/1/2023 2/28/2023 2 653,092 N/A CA093AFR322 2/1/2023 2/28/2023 1 112,952 N/A CA093VO0257 1/1/2023 2/28/2023 2 7,603,420 2699 CA093AF0159 3/1/2023 3/31/2023 1 330,396 N/A CA093AF0160 3/1/2023 3/31/2023 1 45,000 N/A CA093AF0161 3/1/2023 3/31/2023 1 45,000 N/A CA093VO0266 3/1/2023 3/31/2023 1 3,868,744 2699 CA093VO0267 3/1/2023 3/31/2023 1 948,449 N/A CA093VO0254 10/1/2022 9/30/2023 12 623,708 38 CA093VO0255 10/1/2022 9/30/2023 12 376,512 25 CA093VO0258 1/1/2023 12/31/2023 12 1 100 CA093VO0259 1/1/2023 12/31/2023 12 1 100 CA093VO0260 1/1/2023 12/31/2023 12 1 5 CA093VO0261 1/1/2023 12/31/2023 12 1 75 CA093VO0262 1/1/2023 12/31/2023 12 1 25 EXHIBIT 2     City Council 3 – 96 8/19/2025 Page 3 UNITS BUDGET AUTHORITY CONTRACT TERM FIRST DAY OF TERM LAST DAY OF TERM FUNDING INCREMENT NUMBER CA093VO0263 1/1/2023 12/31/2023 12 1 17 CA093VO0264 10/1/2023 12/31/2023 3 1 25 CA093VO0265 1/1/2023 12/31/2023 12 17,610 1 EXHIBIT 2     City Council 3 – 97 8/19/2025 EXHIBIT C SCOPE OF WORK EXHIBIT 2     City Council 3 – 98 8/19/2025 CITY OF SANT A ANA Services Coordination for Transitional Age Youth and Former Foster Youth An organization who is awarded a contract from responding to this RFP will have a scope of work that is reflective of what is described here and in their RFP proposal, agreed upon and finalized with the Housing Authority of the City of Santa Ana. A. Key Objectives 1. Provide housing navigation and landlord incentive services to assist the Foster Youth to Independence (FYI) voucher holder to lease a rental unit in the private market. 2. After the FYI voucher holder leases a rental unit, provide independent living skills training and life skills supportive services to maintain stable housing and not return to homelessness including: a. Empower youth with practical skills for independent living in their rental unit. b. Foster personal growth, self-advocacy, and community engagement. c. Support participants in achieving educational and employment goals. B. Housing Navigation and Landlord Incentive Services Required The selected provider will be responsible for delivering the following services, including but not limited to: 1. Housing Search Assistance: a. Housing search assistance is a broad term which may include many activities such as but not limited to: i. Helping a family identify and visit potentially available units during their housing search, ii. Helping to find a unit that meets the household’s disability-related needs, P iii. Providing transportation and directions, iv. Assisting with the completion of rental applications and PHA forms, and v. Helping to expedite the FYI leasing process for the family. 2. Security Deposit/Utility Deposit/Rental Application/Holding Fees: a. Application fees/non-refundable administrative or processing fees/refundable application deposit assistance: The selected provider may choose to assist the family with some or all these expenses. b. Holding fees: It is not uncommon for an owner to request a holding fee that is rolled into the security deposit after an application is accepted but before a lease is signed. i. The selected provider may cover part or all of the holding fee for units where the fee is required by the owner after a tenant’s application has been accepted but before the lease signing. ii. The provider and owner must agree how the holding fee gets rolled into the deposit, and under what conditions the fee will be returned. iii. In general, owners need to accept responsibility for making needed repairs to a unit required by the initial housing quality standards (HQS) inspections and can only keep the holding fee if the client is at fault for not entering into a lease. c. Security deposit assistance: The selected provider may provide security deposit assistance for the family. i. The amount of the security deposit assistance may not exceed the lesser of two months’ rent to owner, the maximum security deposit allowed under EXHIBIT I SCOPE OF SERVICES City of Santa Ana RFP No. 25-057A Page 16 of 41 EXHIBIT 2     City Council 3 – 99 8/19/2025 CITY OF SANTA ANA applicable state and/or local law, or the actual security deposit required by the owner. ii. The provider may place conditions on the security deposit assistance, such as requiring the owner or family to return the security deposit assistance to the provider at the end of the family’s tenancy (less any amounts retained by the owner in accordance with the lease). iii. Security deposit assistance returned to provider must be used for the same or other eligible uses. d. Utility deposit assistance/utility arrears: The selected provider may provide utility deposit assistance for some or all of the family’s utility deposit expenses. i. Assistance can be provided for deposits (including connection fees) required for the utilities to be supplied by the tenant under the lease. In addition, some families may have large balances with gas, electric, water, sewer, or trash companies that will make it difficult if not impossible to establish services for tenant-supplied utilities. ii. The selected provider may also provide the family with assistance to help address these utility arrears to facilitate leasing. iii. Utility deposit assistance that is returned to the provider must be used for the same or other eligible uses. 3. Landlord Incentive Services: a. Owner recruitment and outreach: The selected provider may conduct owner recruitment and outreach. i. In addition to traditional owner recruitment and outreach, activities may include providing enhanced customer service, and offering owner incentive and/or retention payments b. Owner incentive and/or retention payments: The selected provider may make incentive or retention payments to owners that agree to initially lease their unit to an FYI voucher holder. i. The selected provider may design the owner incentive payment to meet its specific needs (such as, for example, limiting the incentive payments to new owners or owners in high opportunity neighborhoods, or structuring all or part of the payment as a damages or unpaid rent mitigation fund, where the owner receives the mitigation payment only if the security deposit is insufficient to cover damages and other amounts owed under the lease). ii. The selected provider may condition the offer of the owner incentive payment on the owner’s agreement to abide by certain terms and conditions. For example, the selected provider could require the owner to agree to contact and work with the family’s case manager or other intervention services should lease violations or other tenant-related issues arise during the assisted tenancy before taking action to evict the tenant. 4. Other Activities: a. Moving expenses (including move-in fees and deposits): The selected provider may provide assistance for some or all of the family’s reasonable moving expenses when they initially lease a unit with their FYI voucher. b. Tenant-readiness services: The selected provider may help create customized plans to address or mitigate barriers that individual families may face in renting a unit with an FYI voucher, such as negative credit, lack of credit, negative rental or utility history, or to connect the family to other community resources that can assist with rental arrears. City of Santa Ana RFP No. 25-057A Page 17 of 41 EXHIBIT 2     City Council 3 – 100 8/19/2025 CITY OF SANTA ANA c. Essential household items: The selected provider may assist the family with some or all of the costs of acquiring essential household items (e.g., tableware, bedding, etc.). d. Renter’s insurance if required by the lease: The selected provider may assist the family with some or all of the cost of renter’s insurance, but only in cases where the purchase of renter’s insurance is a condition of the lease. C. Independent Living Skills Training and Life Skills Supportive Services Required The selected provider will be responsible for delivering the following services, including but not limited to: 1. Independent Living Skills Training: a. Household Management: Training on meal planning, cooking, cleaning, laundry, and home safety. b. Financial Literacy: Budgeting, banking, bill payment, credit management, and savings strategies. c. Personal Care and Health Management: Hygiene, grooming, dressing skills, and health maintenance. d. Time Management and Organization e. Transportation Skills: Guidance on using public transportation, route planning, and obtaining driver’s licenses when applicable. 2. Life Skills Development: a. Employment Preparation: Career exploration, resume writing, job search strategies, interview preparation, and workplace etiquette. b. Educational Support: Assistance with GED preparation, college applications, financial aid navigation, and vocational training opportunities. c. Self-Advocacy: Decision-making skills, problem solving techniques, and accessing community resources. d. Social Skills: Training to build healthy relationships and community connections. e. Workshops: Organize and conduct regular workshops on various life skills topics such as communication skills, conflict resolution, stress management, and healthy relationships. 3. Comprehensive Case Management Services: a. Conduct initial assessments to identify individual needs and goals. b. Develop personalized service plans. c. Provide ongoing support and regular check-ins to ensure goal achievement. d. Coordination with local agencies for additional support services as needed. e. Work with participants to create comprehensive self-sufficiency plans. f. Assist in setting and achieving goals related to housing, education, and career. D. Reports 1. Contractor shall submit a Quarterly Homeless Housing, Assistance, and Prevention Program (HHAP) Funds Report to the Housing Authority Coordinator thirty (30) days following the end of each quarter as listed below: Quarter Due Dates Quarter 1: July 1, 2025 – September 30, 2025 October 31, 2025 Quarter 2: October 1, 2025 – December 31, 2025 January 31, 2026 Quarter 3: January 1, 2026 – March 30, 2026 April 30, 2026 Quarter 4: April 1, 2026 – June 30, 2026 July 31, 2026 Quarter 1: July 1, 2026 – September 30, 2026 October 31, 2026 City of Santa Ana RFP No. 25-057A Page 18 of 41 EXHIBIT 2     City Council 3 – 101 8/19/2025 CITY OF SANTA ANA Quarter 2: October 1, 2026 – December 31, 2026 January 31, 2027 Quarter 3: January 1, 2027 – March 30, 2027 April 30, 2027 Quarter 4: April 1, 2027 – June 30, 2027 July 31, 2027 Quarter 1: July 1, 2027 – September 30, 2027 October 31, 2027 Quarter 2: October 1, 2027 – December 31, 2027 January 31, 2028 Quarter 3: January 1, 2028 – March 30, 2028 April 30, 20278 Quarter 4: April 1, 2028 – June 30, 2028 July 31, 2028 2.Contractor shall provide a Quarterly HHAP Funds Report to mhodson@santa-ana.org that includes the following information: a.Specific uses and expenditures of any HHAP funds broken out by eligible uses listed; b.The number of homeless individuals served; c.The type of housing assistance provided, broken out by the number of individuals; and d.Outcome data for individual served including the type of housing that an individual exited to, the percent of successful housing exits, and exit types for unsuccessful housing exits. E.Additional Reporting Requirements 1.All service outcome data shall be entered and tracked in the Homeless Management Information System (HMIS) 2.Monthly financial reports detailing funds obligated and expended 3.Annual comprehensive report on program achievements, challenges, and financial summary F.Timeline The program is expected to run for 3 years, from July 1, 2025 to June 30, 2028 or until funds are depleted, with the option for a one-year extension. The selected provider will be expected to start services within 6 weeks of contract award and approval by City Council, whichever comes later. Regular updates will be required as per the reporting schedule outlined in the contract. G.Compensation Contractor shall be compensated for the services provided under this Agreement on a cost reimbursement basis as follows: •The maximum amount for this Agreement for the period of July 1, 2025, through June 30, 2028 shall not exceed $632,839. City of Santa Ana RFP No. 25-057A Page 19 of 41 EXHIBIT 2     City Council 3 – 102 8/19/2025 EXHIBIT D FEDERAL REGULATIONS a. Federal Regulations – Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension – As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. c. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CONTRACTOR, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to Contractor and the agency from which Contractor received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Reports - Recipient shall provide to Contractor all records and information requested by Contractor for inclusion in quarterly reports and such other reports or records as Contractor may be required to provide to the agency from which Contractor received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". EXHIBIT 2     City Council 3 – 103 8/19/2025 h. No Lobbying - Recipient will comply with all applicable lobbying prohibitions and laws, including those found in the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Non-Discrimination and Equal Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CONTRACTOR which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375. j. Equal Employment Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR, Subtitle B, Chapter 60), as applicable. k. Public Contracts Code - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. l. Copeland Anti-Kickback Act - Recipient will comply, and all its contractors and subcontractors (or subrecipients) shall comply, with all requirements of the Copeland “Anti-Kickback” Act (40 U.S.C. 3145) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. (1) Outside Contractor – Contractors shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. Part. 3 as may be applicable, which are incorporated by reference into this contract. (2) Subcontracts – Outside contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as FEMA may by appropriate instructions require, and also a EXHIBIT 2     City Council 3 – 104 8/19/2025 clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. (3) Breach – A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. m. Davis-Bacon Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. Contractors are required to pay wages to laborers and mechanics at a rate no less than the prevailing wages specified in a wage determination made by the Secretary of Labor. Additionally, contractors are required to pay wages not less than once a week. n. Work Hours and Safety - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Clean Air Act - Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under the Clean Air Act (42 U.S.C. 7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as applicable. p. Energy and Conservation - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as applicable. q. Waste Disposal - Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. r. Patent Rights - Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR Part 401 and any other implementing regulations, as applicable. s. Copyright - Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and Contractor reserve a royalty-free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or Contractor purpose: (1) the copyright in any work developed through this Agreement; and EXHIBIT 2     City Council 3 – 105 8/19/2025 (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government’s, SAA’s and Contractor’s rights identified above must be conveyed to the publisher and the language of the publisher’s release form must ensure the preservation of these rights. t. Telecommunications (2 CFR 200.216) - Recipient will comply with FEMA Policy 405-143- 1, Prohibitions on Expending FEMA Award Funds on Covered Telecommunication Equipment or Services (Interim), which prohibits grant recipients and subrecipients from obligating or expending loan or grant funds to procure or obtain, extend or renew a contract to procure or obtain, or to enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (3) Telecommunications or video surveillance services provided by such entities or using such equipment. (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. u. Domestic preferences for procurements (2 CFR 200.322) - Recipient agrees that as appropriate and to the extent consistent with law, it will, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). This requirement must be included in all subawards including all contracts and purchase orders for work or products under this award. For purposes of this provision: “produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; and “manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. v. Equal Employment in Construction Contracts - Pursuant to Equal Employment Opportunity EXHIBIT 2     City Council 3 – 106 8/19/2025 requirements of 41 C.F.R. 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any construction contract thereunder, if applicable, during the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during emplo yment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the EXHIBIT 2     City Council 3 – 107 8/19/2025 administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. EXHIBIT 2     City Council 3 – 108 8/19/2025 EXHIBIT E COMPENSATION EXHIBIT 2     City Council 3 – 109 8/19/2025 Cost Proposal & Budget EXHIBIT 2     City Council 3 – 110 8/19/2025 Orangewood Foundation Services Coordination for TAY and Former Foster Youth, RFP #25-057A 2. COST PROPOSAL For the fixed rate of $632,839 over a three-year period, Orangewood Foundation proposes to provide support to TAY who have been awarded FYI housing vouchers from SAHA. Leveraging existing contract funding from SSA for our Independent Living Program, Orangewood will offer individualized case management, independent living skills training and workshops, engaging events, housing planning and navigation support, resource referrals and linkages, and peer mentorship to all TAY who have been issued a FYI voucher by SAHA over the three-year contract period. $632,839 in contract funding from the City of Santa Ana will be utilized as follows: •Orangewood will designate $54,000/year in funding over three years to provide short- term housing placement in a hotel, motel, or other temporary accommodations to TAY until they can secure and move into homes with their newly issued FYI vouchers. We anticipate that six TAY households per year will benefit from the short-term housing placement funds. •Orangewood will also designate $42,000/year in funding over three years to provide housing stabilization support to TAY with FYI vouchers who are experiencing financial challenges. This housing stabilization support can take many forms, including moving assistance, purchase of furniture and other household items, car repairs, and emergency rental assistance. Orangewood anticipates that 28 TAY households per year will benefit from this housing stabilization support. •For the first two years of the contract period, Orangewood will devote $150,000/year to subcontracting with Orange County United Way for their WelcomeHome OC landlord incentive program to support 25 TAY households with SAHA-issued FYI vouchers each year in securing rental housing from property owners and operators that will accept their vouchers. The $150,000/year subcontract with United Way will be spent as follows over the first two years: o $24,600/year for 0.25 FTE Senior Navigation Specialist to assist 25 TAY per year in finding housing with their FYI vouchers; o $24,600/year for 0.25 FTE Housing Stabilization Specialist to collaborate with Orangewood in supporting TAY in maintaining stability once they are housed; o $24,600/year for 0.25 FTE Senior Property Engagement Specialist to outreach to, engage with, and steward relationships with property owners and operators to convince them to rent with TAY with FYI vouchers; o $11,070/year for 0.10 FTE Program Manager to lead the WelcomeHome OC’s program team in this collaborative project with Orangewood benefiting TAY with SAHA-issued FYI vouchers; Page 19 EXHIBIT 2     City Council 3 – 111 8/19/2025 Orangewood Foundation Services Coordination for TAY and Former Foster Youth, RFP #25-057A o $34,875/year for security deposits ($14,375), application fees ($281), unit holding fees ($8,438), property owner bonuses ($1,500), moving costs and other flexible assistance ($9,375), and renter’s insurance ($906) for approximately six TAY per year who are not MediCal eligible and therefore do not have access to the CalAIM move-in and housing deposit funds; o $3,750/year for mitigation funds to cover property damages and other tenancy- related losses incurred by landlords as a result of their rental to TAY with FYI vouchers, which historically is only incurred for only 5% of participants; o $12,869 for program implementation expenses, including outreach to property owners and operators, marketing, and IT support; and o $13,636 for 10% indirect costs incurred by United Way in operating this program. •Orangewood has budgeted for a 7.6257% indirect cost rate, amounting to $44,839 over three years. Orangewood requests that $264,759 be disbursed in Year One, $264,759 in Year Two, and $103,321 in Year Three. Page 20 EXHIBIT 2     City Council 3 – 112 8/19/2025 Organization Name: Project Title: Project Start Date: Project End Date: Year 1 Year 2 Year 3 TOTAL 264,759$ 264,759$ 103,321$ 632,839$ 54,000$ 54,000$ 54,000$ 162,000$ 42,000$ 42,000$ 42,000$ 126,000$ 96,000$ 96,000$ 96,000$ 288,000$ 150,000$ 150,000$ -$ 300,000$ 150,000$ 150,000$ -$ 300,000$ 246,000$ 246,000$ 96,000$ 588,000$ Indirect Rate 7.6257%18,759$ 18,759$ 7,321$ 44,839$ 264,759$ 264,759$ 103,321$ 632,839$ 264,759$ 264,759$ 103,321$ 632,839$ PROGRAM BUDGET Orangewood Foundation Services Coordination for Transitional Age Youth and Former Foster Youth 7/1/25 6/30/28 Total Program Budget Funding from City of Santa Ana TOTAL Subtotal for Direct Expenses Subtotal for Direct Expenses and Subcontractor Expenses Subtotal with Indirect Subcontractor Expenses Housing Stability Funds for TAY with SAHA-issued FYI vouchers who need financial assistance to cover moving costs, household furnishings, rent payments, car repairs, or other emergency expenses in order to attain and maintain housing stability – averaging $1,500 per TAY household x 28 TAY households/year. Subcontract with Orange County United Way to provide housing placement support to 25 TAY households with FYI vouchers per year x 2 years. Includes costs for 0.85 FTE WelcomeHome O C staff to support housing navigation, housing stabilization, and property engagement services as well as program management; costs for security deposits, application fees, unit holding fees, property owner bonuses, and renter's insurance for 25% of TAY with newly issued FYI vouchers w ho aren't CalOptima Health members and aren't eligible for housing deposit assistance through CalAIM program; mitigation fund to cover rental damages by 5% of households; outreach, marketing, and IT support for the WelcomeHome OC program; and a 10% indirect cost rate for United Way's administration of this program. Subtotal for Subcontractor Expenses Direct Expenses Short-Term Housing Placement Funds for TAY in need of short-term placement in a hotel, motel, or other temporary accommodations until they can move into their own homes with their FYI vouchers – averaging $9,000 per TAY household for 2-3 months of short-term housing x 6 TAY households/year. Page 21 EXHIBIT 2     City Council 3 – 113 8/19/2025 EXHIBIT F INSURANCE REQUIREMENTS EXHIBIT 2     City Council 3 – 114 8/19/2025 Subcontractor shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE Subcontractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of $1,000,000. In the event Subcontractor does not maintain commercial automobile liability insurance, Contractor will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. • Workers’ Compensation (W/C): as required by the State of California, with statutory limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Subcontractor has no employees. If Subcontractor maintains broader coverage and/or higher limits than the minimums shown above, Contractor requires and shall be entitled to the broader coverage and/or the higher limits maintained by Subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Contractor. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Subcontractor including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against Contractor, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Subcontractor for Contractor. 3. All required insurance policies: For any claims related to this contract, Subcontractor’s insurance coverage shall be primary and any insurance maintained by Contractor, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Subcontractor’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer’s limits of liability. EXHIBIT 2     City Council 3 – 115 8/19/2025 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materiall y changed except after thirty (30) days prior written notice has been given to Contractor. Ten (10) days prior written notice shall be provided to Contractor for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Community Development Agency, Executive Director, 20 Civic Center Plaza, M-25, Santa Ana, CA 92701. The name and location of the event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the Contractor. Contractor may require Subcontractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to Contractor. Verification of Coverage Subcontractor shall furnish Contractor with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Contractor before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Subcontractor’s obligation to provide them. Contractor reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase “extended reporting” coverage for a minimum of three (3) years after completion of work. Subcontractors Subcontractor shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and Subcontractor shall ensure that Contractor is an additional insured on insurance required from sub-contractors. EXHIBIT 2     City Council 3 – 116 8/19/2025 Special Risks or Circumstances Contractor reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. EXHIBIT 2     City Council 3 – 117 8/19/2025